Charity Registration No. 1096327

Company Registration No. 4530443 ( and Wales)

PORTSMOUTH DISABILITY FORUM (PDF)

(LIMITED BY GUARANTEE)

TRUSTEES' REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2015 DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Sharon Smithson - Chair Alasdair Carnegie - Vice Chair Renata Evans Wendy Roberts Paul Taylor - Honorary Treasurer Christine Rains Stuart Elsom Peter Cairns George Semmens Ivor Grayson Smith

Secretary Lynne Rigby

Charity number 1096327

Company number 4530443

Principal address Frank Sorrell Centre Prince Albert Road Eastney Portsmouth P049HR

Registered office Frank Sorrell Centre Prince Albert Road Eastney Portsmouth Hampshire P049HR

Auditors Jones Avens Limited Piper House 4 Dukes Court Bognor Road Chichester PQ19 8FX

Bankers Co-operative Bank pic PO Box 250 Delf House Southway Skelmersdale WN8 6WT PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) CONTENTS

Page

Trustees' report 1-6

Statement of trustees' responsibilities 7

Independent auditors' report 8-9

Statement of financial activities 10-11

Balance sheet 12

Notes to the accounts 13-25 PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2015

The trustees present their report and accounts for the year ended 31 March 2015.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's governing document, the Companies Act 2006 and the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 2005.

Structure, governance and management The charity is a company limited by guarantee. The charity's objects are to promote the care, welfare, interest, education and advancement of disabled people their families and personal assistants and their independence and inclusion within the community of Portsmouth and the surrounding areas.

Portsmouth Disability Forum (known as PDF) is a charitable company limited by guarantee. Starting as the Handicap Action Committee in 1981, PDF was incorporated on the 10th September 2002, company number 4530443 and granted charitable status on the 4th March 2003, charity number 1096327. The company is governed by its memorandum and articles of association and a set of standing orders which refer to the daily working of the Forum's working groups.

The trustees, who are also the directors for the purpose of company law, and who served during the year were: Sharon Smithson - Chair Alasdair Carnegie - Vice Chair Renata Evans Wendy Roberts Paul Taylor - Honorary Treasurer Christine Rains Laura Collinson Stuart Elsom Peter Cairns George Semmens Ivor Grayson Smith

The Trustees as charity trustees have control of the Charity and its property and funds. The Trustees when complete consist of at least 6 and not more than 12 individuals, all of whom must be members. Every Trustee must sign a declaration of willingness to act as a charity trustee of the Charity before he or she is eligible to vote at any meeting of the Trustees.

No person shall be eligible for election as a Trustee unless not less than two weeks before the AGM their name and nomination have been given to the Secretary in writing.

One third (or the number nearest one third) of the Trustees must retire at each AGM, those longest in office retiring first and the choice between any of equal service being made by drawing lots. Retiring Trustees shall be eligible for re-election.

The Trustees meet at least six times per year in addition to regular Forum meetings and the AGM.

None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.

PDF Currently has 68 formal members, who are either individuals, other disability organisations or statutory organisations, as well as an electronic network in excess of 130. PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2015

Trustees arid Induction Training

PDF will provide an induction day for new Trustees, they are also supplied with a trustees guide and folder including the Roles and Responsibilities of trustees, Annual Report and Accounts, Staff Diagrams, Polices and procedures for the organisation.

Trustees are encouraged to attend appropriate training courses and conferences for which PDF has a limited budget. Trustees also meet with other staff members on a frequent basis, through PDF's working activities.

Management

The PDF Principal Officer is line managed by the Chair of PDF using a formal appraisal system on a regular meeting basis.

The PDF Principal Officer currently line manages two assistants, the caretaker, two DIAL assistants, the Parent Voice Coordinator, the Shopmobility Coordinator and Assistant using a formal appraisal system on a regular meeting basis. An independent contracted Service Manager is responsible for the PIASS, WBPIASS, PIS and WBPV staff, the service manager reports directly to the Principal Officer.

The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

The trustees has assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Objectives and activities Our schedule of forum meetings is planned to respond to the changing needs of our members and the work PDF undertakes as well as recognizing the developments taking place around us. 'Open Access' and 'Feature' Forums have successfully continued through 2014-2015.

PDF runs twelve Open Access Forums and six Feature Forums per year as well as twelve meetings of Empowering Children and Families, and Health Cafe meetings.

In addition PDF will run meetings on specific topics as and when required.

Through these Forums members are able to discuss issues and collectively decide on the action they believe should be taken to resolve or move on an issue. These issues can be brought to the Forum by its members, the general public, other agencies or may be specific issues of national interest.

PDF undertakes issues which will impact on numbers of people, if possible we will help or at the least signpost people whose issues impact purely on them as an individual.

PDF runs at least six trustee meetings per year and additional meetings on demand as required.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2015

Achievements and performance Projects

Shopmobility We are now in our third year of PDF managing Shopmobility, through the determined efforts of the Traci Beetlestone (Cane) and Nikki Brooklyn and their team of volunteers we continue to provide a well-respected and valuable service to members of the public. PDF signed a one year agreement with the Portsmouth Historic Dockyard PHD to provide vehicles on site within the visitor centre to enable ease of access to the attractions. This service runs all the time the dockyard is open which is only possible with the additional support of volunteers. Sean Hovells has joined us as the PHD Assistant.

DIAL- Disability Information Advice Line Maria Graham and Derek Biggs work 16 hours per week each with support from volunteers and the PDF administration staff. They have been a good team offering a sympathetic and supportive service to every one of the diverse people who access the service. Derek due to circumstances beyond his control has been absent for a period this year which Maria has kindly covered.There has been an increase in the number of parents and young people they deal with, following the PIASS service becoming part of our family and from Autism Hampshire as one of our tenants.

PCC had continued to fund the DIAL but advised us in the last week of March 2015, that funding would be withdrawn from the 1st April 2015. This is currently being challenged, therefore researching and accessing additional funds is a priority, we continue to receive donations to support the service from many people who cannot really afford it, but want to show their appreciation for the excellent support they have received enabling them to access benefits they are entitled to, which makes maintaining the availability of this service even more important.

Portsmouth Parent Voice (PPV) PDF as the lead organisation along with Enable Ability, Partnership for Active Leisure Service and Portsmouth Autism Support Network re applied and received funding for Portsmouth Parent Voice. Whose purpose is to enable and encourage Parents of Disabled Children in Portsmouth to speak up about the services they receive for their disabled child. Continued funding from has meant that we employed a part time coordinator Mary Ive who continued in this role making many valuable contacts and developing PPV's profile within PCC and the region. When Mary left we were very fortunate to have Barbara MacDougall apply for the role, during the year Barbara has settled quickly into her and has benefitted greatly from the valuable support provided by Deirdre Smith who has also extended her role into supporting Parent Engagement with PCC.

As part of their role PPV has been pivotal in establishing 'Dynamite' a group for young disabled individuals, to encourage and support them in making their voice heard. Our thanks to Marie Devlin and Eleanor Grace who were in at the start of the development.

Portsmouth Information and Advice Service (PIASS) Formally known as the Portsmouth Parent Partnership, PDF was approached by the current providers Ask , to take on the remaining period of their contract as unfortunately due to circumstances beyond their control Ask was shutting down as a charity. Following negotiations with PCC, PDF formally took responsibility for the service and its three existing staff, Tracey Brewer, Denise Reilly and Hayley Till, these were joined by Debra Weston and Michelle Treacher during the year.

Linda Cantillon-Guyatt, previously the CEO of Ask Wiltshire has joined the team as a contracted manager of the PIASS, YPIASS, PIS, WBIASS, and WBPV. Without her support and enthusiasm, we would not have been able to undertake the challenge of taking on these services.

During this year fundamental changes were made to Special Educational needs legislation with the introduction of Education Health and Care Plans, which have meant, restructuring and additional training which all the staff have successfully undertaken. PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2015

Young People's Information Advice and Support Service (YPIASS) As part of the new legislation there was a requirement to offer support to Children and Young People as well as their parents, PCC provided additional funding to assist in the development of this part of the service and were fortunate to have Joe Wells join the team.

Portsmouth Independent Support (PIS) As an additional response to the needs of the new legislation funding was made available to provide direct support to parents working through the EHCP process, through accessing this funding and employing primarily parents we have been able to support them through the most fundamental change in legislation in thirty years. Melissa Healey, Gabriel Dowdell, Kara Jewel and K McDowell Impey joined us to promote and provide this service.

West Information Advice and Support Service (WBIASS) At the same time as transferring over the Portsmouth service to PDF, we also took responsibility for WBIASS from Ask. With additional national funding we were able to employ Jennifer Jones as our Advisor on the ground in West Berks.

West Berkshire Parent Voice (WBPV) Because of the success of PPV, when PDF took over responsibility for the WBIASS service we were also invited to apply to set up a WBPV, using the knowledge and experience we had gained in Portsmouth. Our PIASS service manager has supported our new development worker Fiona Worby as she starts the process of getting a Parent Voice established locally in West Berkshire.

Partnerships Our Empowering Children and Families group has become the advisory group for the PIASS and PPV, we are a member of the Community Network, and part of the Healthwatch Network. By attendance at these meetings we can ensure that we continue to raise the profile of disability within the City. PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2015

Financial review Treasurers Report This year has seen a large increase in the services PDF provides and as a consequence an increase in the funds moving through our accounts. As part of providing these services PDF has raised management fees which have contributed to the PDF's core funding. The contract covering PDF, DIAL and Shopmobility with Portsmouth City Council continued until March 2015. In the last week in March 2015 we were advised that PCC would not fund either the PDF Core or the DIAL in 2015-2016 a decision which was immediately challenged as the decision to cease to fund PDF and DIAL was not Compact compliant. We will be continuing to challenge PCC on this. PCC has however committed to continued funding of Shopmobility at its current level through 2015 -2016. The project income PDF has eamt will enable us to continue, but we will be exploring other ways of raising income.

We have an enormous asset in owning the Frank Sorrell Centre which provides a steady income from renting the office space and the conference room. This is a major contribution to the centre running costs however it should be noted that individuals and organisations renting from us are under the same funding pressures as ourselves.

No increases have been applied to our rents for rooms in the centre despite rising costs, because of the overall economic situation however this will be reviewed on a regular basis.

The process for financial record keeping is under the constant review of a group of trustees tasked by the main Trustee board which meets prior to the main board to review the accounts.

Each of the projects that we take responsibility for affords an element of income to cover management costs which will be an important contribution in the coming year.

PDF holds funds to pay our running costs for three months.

Prepared by Paul Taylor Honorary Treasurer

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month's expenditure. The trustees considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

Plans for the future Whilst we have been successful in maintaining our existing services and increasing and broadening the range we offer, we need to be mindful that this is against the back drop of a continual reduction in general funding levels.

We are fortunate in owning the Frank Sorrell Centre, which continues to provide security and income to us, but again will require investment to ensure it is kept up to standard.

There will be increases to the Minimum Wage and a requirement to provide a Workplace Pension Scheme for our staff in the next couple of years.

Therefore we will need to be looking to increase our funding levels from other sources and to renegotiate the contracts for services we already provide. As well as undertaking separate fundraising activities.

Disclosure of information to auditors Each of the directors has confirmed that there is no information of which they are aware which is relevant to the audit, but of which the auditor is unaware. They have further confirmed that they have taken appropriate steps to identify such relevant information and to establish that the auditors are aware of such information. PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2015

Auditors A resolution proposing that Jones Avens Limited be reappointed as auditors of the company will be put to the members.

This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.

On behalf of the board of trustees

Alasdair Carnegie - Vice Chair PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees, who are also the directors of Portsmouth Disability Forum (PDF) for the purpose of company law, are responsible for preparing the Trustees' Report and the accounts in accordance with applicable law and Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these accounts, the trustees are required to:

- select suitable accounting policies and then apply them consistently;

- observe the methods and principles in the Charities SORP;

- make judgements and estimates that are reasonable and prudent; and

- prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF PORTSMOUTH DISABILITY FORUM (PDF)

We have audited the accounts of Portsmouth Disability Forum (PDF) for the year ended 31 March 2015 set out on pages 10 to 25. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and its members as a body, for our audit work, for this report, or for the opinions we have formed.

Respective responsibilities of trustees and auditors As explained more fully in the statement of trustees' responsibilities, the trustees, who are also the directors of Portsmouth Disability Forum (PDF) for the purposes of company law, are responsible for the preparation of the accounts and for being satisfied that they give a true and fair view.

Our responsibility is to audit and express an opinion on the accounts in accordance with applicable law and International Standards on Auditing (UK and Ireland). Those standards require us to comply with the Auditing Practices Board's Ethical Standards for Auditors.

Scope of the audit of the accounts An audit involves obtaining evidence about the amounts and disclosures in the accounts sufficient to give reasonable assurance that the accounts are free from material misstatement, whether caused by fraud or error. This includes an assessment of: whether the accounting policies are appropriate to the charity's circumstances and have been consistently applied and adequately disclosed; the reasonableness of significant accounting estimates made by the trustees; and the overall presentation of the accounts. In addition, we read all the financial and non-financial information in the Trustees' Annual Report to identify material inconsistencies with the audited accounts and to identify any information that is apparently materially incorrect based on, or materially inconsistent with, the knowledge acquired by us in the course of performing the audit. If we become aware of any apparent material misstatements or inconsistencies we consider the implications for our report.

We have undertaken the audit in accordance with the requirements of APB Ethical Standards including APB Ethical Standard - Provisions Available for Small Entities, in the circumstances set out in note 17 to the accounts.

Opinion on accounts In our opinion the accounts: - give a true and fair view of the state of the charitable company's affairs as at 31 March 2015 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended; - have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice applicable to small entities; and - have been prepared in accordance with the requirements of the Companies Act 2006.

Opinion on other matter prescribed by the Companies Act 2006 In our opinion the information given in the Trustees' Report for the financial year for which the accounts are prepared is consistent with the accounts.

PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2015

Unrestricted Restricted Total Total funds funds 2015 2014 Notes £ £ £ £ Incomina resources from aenerated funds Voluntary income 2 40,846 881 41,727 21,215

Activities for generating funds 77,400 - 77,400 40,567

Investment income 3 85 - 85 48

118,331 881 119,212 61,830

Incoming resources from charitable activities 4 - 397,699 397,699 99,337

Total incoming resources 118,331 398,580 516,911 161,167

Resources exDended 5 Charitable activities

Portsmouth Disability Forum 71,795 - 71,795 72,306

Disability Information & Advice Line - 17,284 17,284 18,032

Portsmouth Parent Voice - 34,827 34,827 34,927

Shopmobility - 59,372 59,372 42,293

Parent Engagement - 2,265 2,265 -

Young People Engagement - 1,658 1,658 -

Portsmouth Information Advice and Support Service - 69,024 69,024 - Portsmouth Information Advice and Support Service

Independent Support - 11,442 11,442 - Young People Information Advice Support and

Engagement - 888 888 -

West Berkshire Information Advice and Support Service - 23,969 23,969 - West Berkshire Information Advice and Support Service

Independent Support - 12,140 12,140 -

Portsmouth Independent Support - 21,600 21,600 -

West Berkshire Parent Voice - 8,817 8,817 -

Total charitable expenditure 71,795 263,286 335,081 167,558

Governance costs 2,898 - 2,898 2,730

Total resources expended 74,693 263,286 337,979 170,288

Net incoming/(outgoing) resources before transfers 43,638 135,294 178,932 (9,121)

Gross transfers between funds 11 (5,408) 5,408 - -

Net income/(expenditure) for the year/ Net movement in funds 38,230 140,702 178,932 (9,121)

Fund balances at 1 April 2014 611,200 39,121 650,321 659,442

Fund balances at 31 March 2015 649,430 179,823 829,253 650,321

-10- PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2015

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

All activities in the current and preceding years are continuing.

There are no gains or losses other than those stated above.

-11 - PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) BALANCE SHEET AS AT 31 MARCH 2015

2015 2014 Notes

Fixed assets Tangible assets 12 615,946 604,939

Current assets Debtors 13 43,969 39,553 Cash at bank and in hand 177,185 13,575

221,154 53,128 Creditors: amounts falling due within one year 14 (7,847) (7,746)

Net current assets 213,307 45,382

Total assets less current liabilities 829,253 650,321

Income funds Restricted funds 15 179,823 39,121

Unrestricted funds 649,430 611,200

829,253 650,321

These accounts have been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006. va The accounts were approved by the Board on \^W

Alasdair Carnegie - Vice Chair

Company Registration No. 4530443

-12- PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2015

1 Accounting policies

1.1 Basis of preparation The accounts have been prepared under the historical cost convention.

The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 2005 and the Companies Act 2006.

1.2 Incoming resources Income is comprised of donations and grants receivable for core activities and projects, charitable income for services rendered to projects, office and room rental of the Frank Sorrell Centre and Shopmobility membership fees and usage charges for the vehicles. Grants of a revenue nature are credited to income in the period in which they relate. Assets given for use by the charity are recognised when receivable. The value recognised in the accounts of the donated assets from the Frank Sorrell Trust is the Insurance value of the building.

1.3 Resources expended All expenditure is accounted for on an accruals basis and includes VAT which cannot be recovered.

1.4 Tangible fixed assets and depreciation Tangible fixed assets other than freehold land are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:

Plant and machinery Straight line 33 1/3 % Fixtures, fittings & equipment Straight line 33 1/3 %

No depreciation is provided in respect of freehold land and buildings. Their value and condition are reviewed annually by the trustees, who are satisfied that their residual value is not materially less than their book value.

1.5 Accumulated funds Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the accounts.

-13- PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2015

Voluntary income

Unrestricted Restricted Total Total funds funds 2015 2014 £ £ £ £

Donations and gifts 17,841 881 18,722 2,887 Grants receivable for core activities 23,005 23,005 18,328

40,846 881 41,727 21,215

Donations and gifts Unrestricted funds: Sundry donations and gifts 2,372 2,725 Gifts from ASK Wiltshire 15,469 -

17,841 2,725

Grants receivable for core activities are from Portsmouth City Council.

3 Investment income

2015 2014 £ £

Interest receivable 85 48

-14- PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2015

4 Incoming resources from charitable activities

Restricted Total Total funds 2015 2014 £ £ £

Disability Information & Advice Line 11,726 11,726 11,726 Portsmouth Parent Voice 27,919 27,919 26,652 Shopmobility 58,774 58,774 46,959 Parent Engagement 48,000 48,000 10,000

Young Persons Engagement - - 4,000

Portsmouth Information Advice and Support Service 81,184 81,184 - Portsmouth Information Advice and Support Service Independent

Support 10,417 10,417 -

Young People Independent Advice Support and Engagement 25,000 25,000 -

West Berkshire Information Advice and Support Service 46,417 46,417 - West Berkshire Information Advice and Support Service Independent

Support 10,417 10,417 -

Portsmouth Independent Support 56,845 56,845 -

West Berkshire Parent Voice 21,000 21,000 -

397,699 397,699 99,337

Funding for DIAL came from Portsmouth City Council - Adult Social Care. Portsmouth Parent Voice received funds from Portsmouth City Council and Department for Education via Contact a Family. Shopmobility received contract funds from Portsmouth City Council and rental income from its membership fees and charges. Parent Engagement received funds from Portsmouth City Council. Portsmouth Information Advice and Support Service received funds from Portsmouth City Council. Portsmouth Information Advice and Support Service - Independent Support received funds from National Children's Bureau via the Council for Disabled Children. Young People Independent Advice Support and Engagement received funds from Portsmouth City Council. West Berkshire Information Advice and Support Service received funds from West . West Berkshire Information Advice and Support Service Independent Support received funds from National Children's Bureau via the Council for Disabled Children. Portsmouth Independent Support received funds from National Children's Bureau via the Council for Disabled Children. West Berkshire Parent Voice received funds from West Berkshire County Council and Department for Education via Contact A Family.

-15- PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2015

5 Total resources expended Staff Depreciation Other Total Total costs costs 2015 2014 £ £ £ £ £ Charitable activities Portsmouth Disability Forum Activities undertaken directly 42,396 6,470 22,929 71,795 72,306

Disability Information & Advice Line Activities undertaken directly 15,263 - 2,021 17,284 18,032

Portsmouth Parent Voice Activities undertaken directly 20,013 104 14,710 34,827 30,847 Support costs - - - - 4,080 Total 20,013 104 14,710 34,827 34,927

Shopmobilitv Activities undertaken directly 38,274 4,001 17,097 59,372 42,293

Parent Engagement Activities undertaken directly - - 2,265 2,265 -

Young People Engagement Activities undertaken directly 453 - 1,205 1,658 -

Portsmouth Information Advice and Support Service Activities undertaken directly 40,435 - 28,589 69,024 -

Portsmouth Information Advice and Support Service Independent Support Activities undertaken directly 7,208 - 4,234 11,442

Young People Information Advice Support and Engagement Activities undertaken directly 375 - 513 888

West Berkshire Information Advice and Support Service Activities undertaken directly 11,089 - 12,880 23,969

West Berkshire Information Advice and Support Service Independent Support Activities undertaken directly 7,786 - 4,354 12,140

Portsmouth Independent Support Activities undertaken directly 12,247 618 8,735 21,600

West Berkshire Parent Voice Activities undertaken directly 4,509 136 4,172 8,817

200,048 11,329 123,704 335,081 167,558

-16- PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2015

5 Total resources expended (Continued)

Governance costs - - 2,898 2,898 2,730

200,048 11,329 126,602 337,979 170,288

Governance costs includes payments to the auditors of £2,898 (2014: £2,730) for audit fees.

6 Activities undertaken directly 2015 2014 £ £ Other costs relating to Portsmouth Disability Forum comprise: Insurance 1,249 6,811 Rent, rates, light and heat 4,570 6,838 Telephone 903 761 Printing postage and stationery 3,387 2,963 Equipment and maintenance 7,300 6,765 Sundries 2,081 1,273 Volunteer expenses 292 538 Professional fees 1,508 628 Staff expenses 302 875 Stores 1,129 838 Trustees expenses 208 302

22,929 28,592

Other costs relating to DIAL comprise: Insurance 859 993 Telephone 903 1,023

Printing postage and stationery - 60

Equipment and maintenance 50 - Professional fees 209 116

Management fee - 1,020

2,021 3,212

-17- PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2015

6 Activities undertaken directly (Continued)

2015 2014 £ £ Other costs relating to Portsmouth Parent Voice comprise: Insurance 697 937 Rent, rates, light and heat 2,802 2,400

Telephone - 360 Printing postage and stationery 3,144 2,194 Equipment and maintenance 108 110 Sundries 27 79 Volunteer expenses 349 7 Professional fees 601 281 Staff expenses 1,182 1,055 Management fee 5,800 3,600

Event - 809

14,710 11,832

Other costs relating to Shopmobility comprise: Insurance 1,046 1,234 Rent, rates, light and heat 2,886 2,122 Telephone 938 363 Printing, postage and stationery 1,256 791 Equipment and maintenance 1,660 2,470

Professional fees 89 - Sundries 721 278 Volunteer expenses 718 911 Staff expenses 310 2,083 Staff training 73 876 Management fee 7,400 3,000

17,097 14,128

Other costs relating to Parent Engagement comprise:

Volunteer expenses 20 -

Staff expenses 245 -

Management fee 2,000 -

2,265 -

Other costs relating to Young People Engagement comprise:

Volunteer expenses 385 -

Staff expenses 20 -

Management fee 800 -

1,205 -

-18- PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2015

6 Activities undertaken directly (Continued)

2015 2014 £ £ Other costs relating to Portsmouth Information Advice and Support Service comprise: Insurance 1,909 - Rent, rates, light and heat 4,104 - Telephone 1,991 - Printing, postage and stationery 699 - Equipment and maintenance 2,639 - Professional fees 1,232 - Sundries 55 - Staff expenses 1,391 - Staff training 141 - Management fee 7,800 - Website and database costs 6,628 -

28,589

Other costs relating to Portsmouth Information Advice and Support Service Independent Support comprise: Professional fees 52 - Staff expenses 15 • Management fee 4,167 •

4,234

Other costs relating to Young People Information Advice Support and Engagement comprise: Volunteer expenses 25 Staff expenses 21 Management fee 467

513

Other costs relating to West Berkshire Information Advice and Support Service comprise: Insurance 9 Rent, rates, light and heat 1,500 Printing, postage and stationery 540 Equipment and maintenance 334 Professional fees 70 Sundries 336 Staff expenses 416 Management fee 7,200 Website and database costs 2,475

12,880

-19- PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2015

6 Activities undertaken directly (Continued)

2015 2014 £ £ Other costs relating to West Berkshire Information Advice and Support Service Independent Support comprise: Staff expenses 187 - Management fee 4,167 -

4,354 -

Other costs relating to Portsmouth Independent Support comprise: Insurance 830 Rent, rates, light and heat 1,377 Telephone 471 Printing, postage and stationery 506 Professional fees 152 Staff expenses 44 Management fee 5,175 Website and database costs 180

8,735

Other costs relating to West Berkshire Parent Voice comprise: Insurance 205 Printing, postage and stationery 1,380 Professional fees 20 Sundries 50 Staff expenses 332 Staff training 185 Management fee 2,000

4,172

Support costs 2015 2014 £ £

Portsmouth Parent Voice admin support - 4,080

- 4,080

-20- PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2015

8 Governance costs 2015 2014 £ £ Other governance costs comprise: Audit fees 2,898 2,730

2,898 2,730

9 Trustees

None of the trustees (or any persons connected with them) received any remuneration during the year, but two of them werereimbursed a total of £208 travelling expenses (2014: one reimbursed £302).

10 Employees

Number of employees The average monthly number of employees during the year was: 2015 2014 Number Number

Portsmouth Disability Forum 2 1 Portsmouth Disability Forum Admin 1 1 Caretaker 1 1 DIAL 2 2 PPS 4 - Portsmouth Parent Voice 2 3 WBPPS 1 - Shopmobility 3 2 PIS 2 - WBPV 1 -

19 10

Employment costs 2015 2014 £ £

Wages and salaries 172,377 94,103 Social security costs 6,905 4,306 Projects management contractor 20,766 -

200,048 98,409

The number of full time equivalent employees was 9.

There were no employees whose annual remuneration was £60,000 or more.

-21 - PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2015

11 Transfers

The transfer between funds includes the transfer of the deficit on the DIAL restricted fund to unrestricted funds because the deficit has been funded from core funds.

Tangible fixed assets Land and Plant and Fixtures, Total buildings machinery fittings & equipment £ £ £ £ Cost At 1 April 2014 600,000 19,108 14,120 633,228

Additions - 18,496 3,840 22,336

Disposals - (1,131) - (1,131)

At 31 March 2015 600,000 36,473 17,960 654,433

Depreciation

At 1 April 2014 - 15,283 13,006 28,289

On disposals - (1,129) - (1,129)

Charge for the year - 8,949 2,378 11,327

At 31 March 2015 - 23,103 15,384 38,487

Net book value At 31 March 2015 600,000 13,370 2,576 615,946

At 31 March 2014 600,000 3,825 1,114 604,939

Freehold land and buildings is stated at the insurance value as of September 2011, this being the trustees' best estimate of the valuation.

Debtors 2015 2014 £ £

Other debtors 43,969 39,310 Prepayments and accrued income - 243

43,969 39,553

-22- 4

PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2015

Creditors: amounts falling due within one year 2015 2014 £ £

Taxes and social security costs 764 3,607 Other creditors 4,262 1,435 Accruals 2,821 2,704

7,847 7,746

15 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds Balance at 1 Incoming Resources Transfers Balance at 31 April 2014 resources expended March 2015 £ £ £ £ £

DIAL - 11,876 (17,284) 5,408 •

Portsmouth Parent Voice 10,738 28,159 (34,827) - 4,070

Shopmobility 14,383 58,774 (59,372) - 13,785

Parent Engagement 10,000 48,000 (2,265) - 55,735

Young People Engagement 4,000 - (1,658) - 2,342

PIASS - 81,675 (69,024) - 12,651

PIASS-IS - 10,417 (11,442) - (1,025)

YPIASE - 25,000 (888) - 24,112

WBIASS - 46,417 (23,969) - 22,448

WBIASS-IS - 10,417 (12,140) - (1,723) Portsmouth Independent Support 56,845 (21,600) 35,245 West Berkshire Parent Voice 21,000 (8,817) 12,183

39,121 398,580 (263,286) 5,408 179,823

The Disability Information and Advice Line (DIAL) provides information and advice to disabled people and others on all aspects of living as well as support in filling in claim forms for payments. PDF is committed to supporting the excellent and valued service that DIAL provides and is actively looking to raise funds to address the shortfall of funding. This shortfall has been transferred to unrestricted funds because it has been funded from core funds.

Portsmouth Parent Voice (PPV) aims to support parents/carers to have a voice in how services for disabled children are shaped and delivered locally. PPV aims to have active involvement of parents in the service planning and decision making processes within the local authority to make them more focused on the needs of the families with disabled children.

The Shopmobility funds represents the funding received to provide a Scheme for the hiring of pavement vehicles and other mobility vehicles in and around Portsmouth.

The Parent Engagement Fund are funds from Portsmouth City Council to develop and support the role of a Parent Engagement Officer to inform and support parents regarding the Special Educational Needs reforms and the changes to legislation taking place during 2014.

-23- PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2015

15 Restricted funds (Continued)

The Young Persons Engagement Fund are funds from Portsmouth City Council to support and engage young people regarding the Special Educational Needs reforms and the changes to legislation taking place during 2014.

Portsmouth Information Advice and Support Service (PIASS) offers parents and carers free, confidential and impartial information and advice about special educational needs (SEN) and disability. Originally referred to as Parent Partnerships. This is a service which the City Council has a legal obligation to provide and is outsourced to PDF.

Portsmouth Information Advice and Support Service Independent Support (PIASS-IS) is funding to extend the existing PIASS to meet the increased demand from service users following the introduction of the new Education, Health and Care plans (EHCP)s for SEN children and young people up to the age of 25. A grant was received in April 2015 that covers the deficit on this fund.

Young People Information Advice and Support Service (YPIASS) is funding to provide confidential and impartial information and advice about SEN and disability directly to the child or young person undergoing the EHCP process which is part of the additional requirements of the new legislation.

West Berkshire Information Advice and Support Service (WBIASS) offers parents and carers free, confidential and impartial information and advice about special educational needs (SEN) and disability. Originally referred to as Parent Partnerships. This is a service which the County Council has a legal obligation to provide and is outsourced to PDF.

West Berkshire Information Advice and Support Service Independent Support (WBIASS-IS) is funding to extend the existing WBIASS to meet the increased demand from service users following the introduction of the new Education, Health and Care plans (EHCP)s for SEN children and young people up to the age of 25. A grant was received in April 2015 that covers the deficit on this fund.

Portsmouth Independent Support (PIS) is funding to meet the increased demand from service users following the introduction of the new Education, Health and Care plans (EHCP)s for SEN children and young people up to the age of 25. This service is for parents, carers, children and young people in providing direct support to the Individual going through the EHCP process.

West Berkshire Parent Voice (WBPV) aims to support parents/carers to have a voice in how services for disabled children are shaped and delivered locally in West Berkshire. WBPV aims to have active involvement of parents in the service planning and decision making processes within the local authority to make them more focused on the needs of the families with disabled children. PDF has been approached to provide this service as we already provide PPV and the WBIASS.

16 Analysis of net assets between funds Unrestricted Restricted Total funds funds £ £ £ Fund balances at 31 March 2015 are represented by: Tangible fixed assets 611,241 4,705 615,946 Current assets 41,774 179,380 221,154 Creditors: amounts falling due within one year (3,585) (4,262) (7,847)

649,430 179,823 829,253

-24- PORTSMOUTH DISABILITY FORUM (PDF) (LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2015

17 Auditors' Ethical Standards

The relevant circumstances requiring disclosure in accordance with the requirements of APB Ethical Standard - Provisions Available for Small Entities are that, in common with many charities of our size and nature we use our auditors to assist with the preparation of the accounts.

-25-