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19May15 Open Facilities Planning Agenda

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19May15 Open Facilities Planning Agenda NOTICE OF MEETING Vancouver School Board Secretary-Treasurer’s Office Facilities Planning Committee May 10, 2019 Allan Wong Oliver Hanson Carmen Cho Jennifer Reddy Suzanne Hoffman, Superintendent of Schools J. David Green, Secretary-Treasurer Notice of Meeting A Meeting of the Facilities Planning Committee will be held in Room #114 of the Education Centre, 1580 West Broadway, Vancouver, British Columbia, on Wednesday, May 15, 2019 at 5:00 PM. Trustees: Fraser Ballantyne Estrellita Gonzalez Lois Chan-Pedley Barb Parrott Janet Fraser Student Trustee: Hazel Pangilinan District Management Staff: Carmen Batista Brian Kuhn Aaron Davis Lisa Landry Pedro da Silva Jody Langlois John Dawson Patricia MacNeil Rosie Finch Jim Meschino Mette Hamaguchi David Nelson Joann Horsley-Holwill Lorelei Russell Magdalena Kassis Rob Schindel Michele Kelly Shehzad Somji Adrian Keough Richard Zerbe Reps: Terry Stanway, VSTA Alt: Jill Barclay, VESTA Karin Bernauer, VESTA Angela Haveman, VASSA Harjinder Sandhu, VEPVPA Doug Roch/David Murphy, VEPVPA Tim Chester, IUOE Tim De Vivo, IUOE Melissa Werfl, PASA Debbie Mohabir, CUPE 15 Anne Montgomery, DPAC Allison Tredwell/Amanda Hillis, DPAC Stephen Kelly, Trades Raymond Szczecinski, Trades Brent Boyd, CUPE 407 Fiona Chang, VDSC Others: Secretary-Treasurer’s Office Doug McClary District Parents Ron Macdonald Communications Jim de Hoop Chris Allen Kerry Chuah Lynda Bonvillain Bithia Chung Kathie Currie, CUPE 15 Ed. Centre Engineers Rentals VANCOUVER SCHOOL BOARD COMMITTEE MEETING FACILITIES PLANNING COMMITTEE Wednesday, May 15, 2019 at 5:00 pm Room 114, VSB Education Centre REVISED AGENDA The meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil- Waututh Coast Salish peoples. The meeting is being live-streamed and the audio and visual recording will also be available to the public for viewing after the meeting. The footage of the meeting may be viewed inside and outside of Canada. Meeting Decorum: The Board has a strong commitment to ethical conduct. This includes the responsibility of committee members to conduct themselves with appropriate decorum and professionalism. As Chair of the Committee it is my responsibility to see that decorum is maintained. To do that I ask that: i. All members/delegates request to speak through the chair; ii. Civility towards others is maintained as stakeholder representatives and Trustees share perspectives and participate in debate; iii. Staff be able to submit objective reports without influence or pressure as their work is acknowledged and appreciated; iv. Committee members refrain from personal inflammatory/accusatory language/action; v. Committee Members, Trustees, representatives and /staff present themselves in a professional and courteous manner. Please see reverse for the Purpose/Function and Power and Duties of this Committee. 1. Delegations Presenters 1.1 Long Range Facilities Plan Khelsilem, Squamish Nation Councillor and Spokesperson 1.2 Long Range Facilities Plan Liz Baldry, PAC Chair, Ideal Mini 1.3 Long Range Facilities Plan Shaun Kalley, Chair, Vancouver DPAC 1.4 Long Range Facilities Plan Lisa McAllister, Amy Flory, Brent Flory, Taralyn Day, Parents – Olympic Village School 1.5 Long Range Facilities Plan Albert Zhong 1.6 Long Range Facilities Plan Carl Chen 2. Information Items 2.1 Draft 2020/21 Annual Capital Plan Submission L. Landry, Assistant Secretary Treasurer J. Meschino, Director of Facilities J. De Hoop, Manager of Planning 2.2 Long Range Facilities Plan Feedback Overview D. Green, Secretary Treasurer J. Dawson, Director of Educational Planning VANCOUVER SCHOOL BOARD COMMITTEE MEETING 2.3 Update on Seismic Projects (Information Sessions) J. Meschino, Director of Facilities 2.3.1 Selkirk Elementary School Seismic Upgrade 2.3.2 Weir Elementary School Seismic Upgrade 2.3.3 Byng Secondary School Seismic Upgrade 2.4 2019/2020 Annual Facilities Grant – Funding J. Meschino, Director of Facilities Allocation D. McClary, Manager of Maintenance and Construction 3. Discussion Items 3.1 Notice of Motion A. Wong, Trustee 3.2 Notice of Motion J. Reddy, Trustee 4. Items for Approval 4.1 Long Range Facilities Plan Recommendations D. Green, Secretary Treasurer L. Landry, Assistant Secretary Treasurer 4.2 David Thompson Secondary Potential Land J. Meschino, Director of Facilities Exchange Option – Public Consultation J. De Hoop, Manager of Planning 5. Information Item Requests Date and Time of Next Meeting Wednesday, June 19, 2019 at 5:00 pm Facilities Planning Committee 2.1 Purpose/Function: 2.1.1 To review and provide recommendations to the Board in regard to assigned facilities planning matters. 2.2 Powers and Duties: 2.2.1 School Closures: 2.2.1.1 Review the materials provided by senior staff to the Board regarding a possible school closure and provide a recommendation to the Board as to whether the committee supports the possible closure advancing to the school closure public consultation process phase. 2.2.2 Naming and Renaming Schools: 2.2.2.1 Within the constraints of Board direction provided at the outset of any potential school naming or renaming process provide recommendations to the Board. 2.2.3 Student Enrolment: 2.2.3.1 Annually review enrolment and enrolment trends and the potential impact on capital planning, student accommodation and catchment changes. 2.2.4 Capital Planning: 2.2.4.1 Annually review and make recommendations regarding the draft five year capital plan for submission to the BC Ministry of Education. 2.2.5 Long Range Facilities Plan: 2.2.5.1 Annually review and make recommendations regarding the draft long range facilities plan for submission to the BC Ministry of Education. 2.2.6 Facilities Planning Matters Referred to the Committee by the Board: 2.2.6.1 Review matters referred and make recommendations as requested. Facilities Planning Committee ITEM 1.2 May 15, 2019 DELEGATION Speaker: Liz Baldry, PAC Chair & Angely Dhawan PAC Vice Chair of Ideal Mini School Re: Long Range Facilities Plan - Who are we? - Why are we here? - What is unique about our program? - How Ideal students achieve success - Why Ideal should not close or relocate - Student Presentation 1 S:\Facilities\FAC PLAN COMMITTEE\Reports\2019 Reports\2019-05-15 -May 15\PDF\ITEM 1.2 - Long Range Facilities Plan.docx Ideal Mini School Community, Leadership, Responsibility Facilities Planning Committee Wednesday, May 15, 2019 Ideal PAC Chair Liz Baldry Who are we? Ideal Mini School • Is a district enriched academic program for grades 8 -12 that is under the stewardship of Sir Winston Churchill Secondary School • A safe environment, in a stand-alone facility, for creative, academically motivated students who feel that they would flourish in a smaller learning environment • Fosters social responsibility and awareness, community involvement, leadership, and academic excellence • Its small learning environment provides students with the opportunity to develop leadership Why are we here? • Ideal Mini has existed in its own stand-alone building for more than 30 years • As outlined in the draft 2019 LRFP document, the possible relocation of Ideal Mini from its current stand-alone facility to a larger school with surplus capacity We are here tonight to strongly request that Ideal Mini remains at its current stand-alone facility because this stand-alone structure is the foundation to Ideal’s success. Ideal would lose its essence if it were to exist within a larger school body What is unique about our program? • Cross-grade interactions and collaborations are the norm (e.g., annual 3-day school camp at Timberline, weekly student-led school meetings, tutoring club) • Barriers to collaboration are very low due to familiarity between students as a result of small learning environment • Senior students mentor the younger students • Group work is integral to the Ideal philosophy At Ideal, the stand-alone facility creates an environment where teachers and senior students can instill or strengthen the core Ideal values of learning, respect, honesty, and justice in our younger students. How Ideal students achieve success • Ideal is a small, stand-alone facility which allows students and teachers to establish a strong working relationship • Teachers know their students well and thus are able to suggest opportunities and challenges • Students, immersed in this tightly-knit community, feel safe and supported thus empowered to strive for excellence This school year, shining examples of Ideal student success: • Ideal student presence at the District Student Council • WE Club student honoured with the Sovereign’s Medal for Volunteers • 2 Destination Imagination teams qualifying to the Global Finals • Youngest team to qualify for the National Ethics Bowl Why Ideal should NOT close or relocate • Ideal is a humble building BUT it is seismically safe • Ideal is operating at near capacity • Teachers and students have built a school community that is safe, welcoming, inclusive, and accepting --- students who are shy or reserved have found strength and security in this community and accordingly have actively engaged in leadership opportunities This community cannot be truly replicated in a larger school because Ideal would need to integrate its community into the community of the larger school. Ideal would lose its essence if it were to relocate to a larger school. Presentation to Plenary Facilities Planning Com m ittee Vancouver DPAC May 15, 2019 1. Introduction Contents 2. LRFP Recommendations 3. Board Motions 4. Conclusion 5. Questions? Thank you for allowing me
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