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CONVENING CIRCULAR

DIOCESE OF NOVA SCOTIA AND PRINCE EDWARD ISLAND

144th SESSION OF SYNOD

Come to the Waters

THURSDAY TO SATURDAY, MAY 30 TO JUNE 1, 2013

DALHOUSIE STUDENT UNION BUILDING 6136 UNIVERSITY AVENUE, HALIFAX

Part 1: General Information, Tentative Agenda

Part 2: Forms and Evaluation

Part 3: Information from the Executive Secretary of Synod (includes Rules of Order and Guide for Speaking to Motions)

Part 4: The Notices of Motion

Part 5: Reports of Staff, Committees, Organizations

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General Information and Tentative Agenda

On-Line Registration page 2 Check-In “ Accommodations “ Parking; Metro Transit “

Meals page 3 Coffee and Snacks “ Costs “ Physical Space “ Internet “

Campus Map page 4 Orientation “ Youth “ Presentations “ Resolutions “ Displays “ Atlantic School of Theology Synod Reception “ Special Guests

Good Manners page 5 Observers / non-Delegates “ Halifax Visitor Information “

Tentative Agenda page 6 If the Agenda changes significantly, a revision will be provided at Synod

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Welcome to Synod 2013

 You have been elected a Delegate.  Your Certificate of Election has been signed by your Rector or Priest-in-Charge and sent to the Synod Office.

ON-LINE REGISTRATION Please go to www.nspeidiocese.ca and follow the link for Synod Registration. Those who do not have access to the Internet, please ask for help from within your parish first. If no help is available, contact the Synod Office, 420-0717. Registration opens April 11 and closes at the end of the day on May 13th. The deadline is firm because final numbers must be given to the caterer.

SYNOD CHECK-IN When you arrive for Synod, please Check-In on the second floor of the Dalhousie Student Union Building, between 10am – noon on Thursday May 30th. You will receive a Delegate badge which is essential for both voting and meals. Arrangements can be made for late pick-up of badges if, for significant reason, you are unable to arrive during the scheduled pick-up time.

Only Alternate Delegates, replacing a Registered Delegate who is unable to attend, will be able to register at the Synod Session. However, Alternate Delegates must be noted on the Parish Certificate of Election. Registration and Check-In for Alternate Delegates is also 10am – noon on Thursday.

ACCOMODATIONS You are welcome to make reservations wherever you please. Delegates are reminded that Parishes are responsible for accommodation costs. You are responsible for negotiating the terms of payment of the costs related to Synod attendance with your Parish Council.

Synod has no special accommodations arrangements with Dalhousie. Single university residence rooms are available on a “first come first serve” basis. Facilities may be co-ed. You will be required to provide the University with a credit card authorization for deposit. The Dalhousie Residence Reservation site is http://www.dal.ca/dept/summer-accommodations/accommodations.html

PARKING There are no designated parking areas for conferences. Those who have difficulty walking any distance should make arrangements to be dropped off at the Dal SUB. There are several parkades within a few blocks of the Dalhousie Student Union Building, for example - the IWK Health Centre, the VG Hospital Site and Rehabilitation Centre Site. All of these have daily parking rates. Dalhousie University parking lots may be used with an appropriate parking pass available at the University Security Services office located in the Marion McCain Arts & Social Sciences Building (across the street from the Dal SUB). Parking enforcement is efficient.

Parking meters in the area have a time limit of two hours at $1.00 per 40 minutes on Thursday and Friday; after 6pm and on Saturday you are not required to pay at meters. Parking is available Thursday evening at the Rehabilitation Centre Site during the service at the Cathedral. Those who have difficulty walking any distance should make arrangements to be dropped off.

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Metro Transit Buses serve Dalhousie well. A good (and “green”) option is to park your vehicle at a mall or public space if necessary, and take a bus to the Dal SUB – Routes #1 Spring Garden to Mumford, #10 Westphal, #41 Dartmouth, #42 Lacewood and #58 Woodlawn stop just minutes away. Buses #3, #7, #17, and #18 stop within a block or two. Metro Transit route, schedule and fare information is online at www.halifax.ca/metrotransit/Schedules/index.asp.

MEALS On Thursday evening, there will be sufficient time available for you to find a restaurant in the area for dinner. Three catered meals will be provided: Friday lunch (variety of sandwiches, drinks and fruit); Friday supper (pasta and sauces, salad, bread, sweets), and Saturday brunch (hot buffet). All those who wish to partake in one or more of the catered meals are asked to pay a flat $20 toward food costs, payable during O-Line Registration or at Check-In. It is not possible to request catered meals while at Synod – all catered meals must be pre-ordered on the Synod Registration form.

Chartwells, the food service provider for the Dal SUB, prepares food off site and from a prescribed menu. Many food allergies can be addressed if they are reported when you Register On-Line. If you are aware that your food allergies are often difficult to accommodate, please be prepared to provide for your own needs and safety.

COFFEE AND SNACKS The Dal SUB houses a Tim Horton’s franchise and a few quick food outlets just inside the main doors on the first floor. In the past these outlets have not opened on Saturdays outside of the university terms.

COSTS The Diocesan Budget, through allotment payments, covers all costs related to the meeting facilities and program for Synod as well as most of the cost of the catered meals. Because the budget for Synod has remained the same for many years, this year all Delegates who request catered meals are asked to contribute $20 towards food costs. Parishes are responsible for covering the cost of their Delegates' travel (in accordance with Diocesan Guideline 2.1.2.), meals incurred in transit, and reasonable accommodations. Delegates negotiate with their Parish Council the terms of payment of other costs related to Synod attendance.

PHYSICAL SPACE The temperature in the McInnes Room will vary. There is no control of the temperature without affecting the quality of the air – the room is equipped with an air exchange unit only and not air conditioning. Please be prepared for warm or cool conditions (i.e. wear layers). Locations directly beneath the air circulators tend to be cooler. Avoid those tables if you dislike cool breezes.

Depending on outside sun conditions, window curtains may be closed so images on the screens are more visible. Some may find the light levels on the low side for reading printed text.

INTERNET Internet access will not be available to Delegates. If you wish to work from a laptop or other device, please download the Convening Circular and any other documents you might need.

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CAMPUS MAP http://campusmap.dal.ca/

ORIENTATION (Adult Delegates) An Orientation Session designed for first-time Delegates will be held on Thursday, May 26th beginning at 10:30am sharp in Room 307 on the third floor of the Da1 SUB. ALL first-time Delegates should attend. There will be time for you to purchase lunch before Synod opens.

ORIENTATION – (Youth Delegates) All Youth Delegates should attend Orientation on Thursday morning. After Checking-In and receiving your Delegate badge, gather in Room 302 of the Dal SUB. Lunch will be available there at 11:45am. Orientation begins at 12 noon sharp and ends in time for Synod opening at 1pm.

PRESENTATIONS Part of Synod is learning about the Diocese and wider Church from groups or individuals who make presentations. The deadline for application to make a presentation is usually in March. The Tentative Schedule lists a number of presentations; the order may change as Synod evolves.

RESOLUTIONS (Motions) The business of Synod is the Resolutions. Resolutions must be submitted in writing, in advance (usually by late February). Canonical and Constitutional resolutions may be considered only if submitted in the appropriate form by the deadline. After the deadline, any non- Canonical/Constitutional resolutions may be considered only through a motion of consent by the membership of Synod. Part 3 of the Convening Circular contains instructions for speaking concerning a Resolution, as well as Synod Rules of Order.

DISPLAYS A variety of displays will be found in Room 224/226 or by the seating area outside the McInnes Room. Any individual, Parish, region, committee, task group, or group of individuals may submit a request for display space; the deadline is usually in March. Application does not guarantee space for a display. Please note there is no security provided for displays or display material.

ATLANTIC SCHOOL OF THEOLOGY RECEPTION The Atlantic School of Theology welcomes all Delegates to a wine and cheese reception on Thursday, May 30th after the Synod Opening Service, in the Great Hall of the new Cathedral / Diocesan Centre. This time of fellowship is an important component of Synod, giving a time to chat with Delegates from all parts of our diverse Diocese. The Synod Arrangements Committee is very grateful to AST for sponsoring this Synod Reception.

SPECIAL GUESTS Archbishop Fred Hiltz, Primate of the Anglican Church of Canada and former Bishop of the Diocese of NS-PEI, will be with us for the full Synod. He will lead a number of prayer times.

The Guest Speaker for Synod is the Reverend Ryan Sim. Ryan is a pastor and entrepreneur starting a new community in Ajax, Ontario, where he lives with his wife Kristin and their young son, Elliot.

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Ryan has a history of entrepreneurship and community building. He was the founder of StormWeb, one of Canada’s first web hosting companies. He has been a leader and mentor in several non-profits, and studied as an engineering physicist before becoming a pastor in the Anglican Church. He led four churches through a significant restructuring and revitalization, before joining the staff of a large urban church, St. Paul’s Bloor Street, where he led the planting of reconnect - a new church of young professionals in Toronto.

Ryan is leading the development of a new approach to church for busy commuters in Ajax, starting with a mobile app and community called Redeem the Commute. He recently spoke at the Vital Church Planning Conference.

GOOD MANNERS Let us be attentive to the business of Synod, and aware of the needs of those around us –

a) Cell phones and Texting: While in session, our attention should be toward the worship, discussion, or presentation at hand. Mutual respect requires that cellular telephones and pagers be turned off or not brought into the Cathedral or McInnes Room during the whole of Synod. If you feel you must have your unit with you and turned on, it must be put in silent or vibrate mode. Leave the area quietly to answer all calls outside. Texting is the same as chatting. Please do not distract yourself and others by texting during Synod sessions or worship.

b) Scent Aware: Please respect the sensitivity of many who will be attending Synod and do not wear or use any personal scented products while in the Cathedral or on the university campus.

OBSERVERS / NON-DELEGATES Members of parishes and other persons who are not Delegates to Synod, Synod Session Staff, or Official Guests are also welcome to attend and observe Synod proceedings. There will be seating available in specific areas in the plenary space for such observers. Meal privileges are not provided.

VISITOR INFORMATION Information on various Halifax attractions, eateries, events, or accommodations may be obtained on-line at http://www.halifaxinfo.com/default.php.

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NS-PEI SYNOD 2013: Come to the Waters TENTATIVE AGENDA THURSDAY TO SATURDAY, MAY 30th TO JUNE 1st

Thursday May 30

9:00am Displays set-up begins Room 224/226 and lounge

10:00am Delegate Check-in opens, outside the McInnis Room, 2nd Floor, Dal SUB

10:30am Adult Orientation Room 307

11:45am Youth Orientation (Lunch provided) Room 302

All others: Lunch on your own

1:00pm Official Opening of Synod McInnes Room Opening Prayers (ABp Hiltz, reflection) Resolution and Presentations

5:00pm Break for supper (on your own)

7:00pm Holy Eucharist, Cathedral Church of All Saints followed by Reception, sponsored by AST Great Hall

Friday May 31

9:00am Morning Prayers (ABp Fred Hiltz, reflection) McInnes Room, Dal SUB Synod in Session

12:00pm Lunch (provided)

1:10pm Afternoon Prayers (ABp Fred Hiltz, reflection) Synod in Session: Resolutions and Presentations

5:00pm Supper (provided)

6:20pm Synod in Session: Speaker: The Rev. Ryan Sim Resolutions and Presentations , ending with Compline

Saturday June 1

9:00am Morning Prayers (ABp Fred Hiltz, reflection) McInnes Room Synod in Session: Speaker: The Rev. Ryan Sim Resolutions and Presentations

10:30am Brunch (provided)

11:30am Synod in Session: Resolutions and Presentations

2:00pm Closing Eucharist

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Convening Circular Page 8 of 131 CONVENING CIRCULAR PART 2

EXPRESSION OF INTEREST IN TASK GROUPS; EVALUATION FORM

Diocese of NS-PEI Synod 2013

There are two types of forms in this section of the Convening Circular: one for your expression of interest in teams and task groups; and other for Evaluation of this Synod.

The work of God’s people happens in congregations and parishes but also at the Diocesan level. You may be called to bring your gifts or energy to one of the new teams and task groups forming to serve the wider Church and help us into a faithful future.

1. Expression of Interest:

The Diocese has a number of new Vision, Strategy and Support Teams (VSSTs) and renewed Task Groups designed to build the future of the church. If you are interested and want to offer your skills and talents to help move the church forward into the future, then please fill out this form and return it to the Synod Check-in table when completed. The Appointments Committee will use these forms to help fill future vacancies on these teams and task groups. There is a description of the VSSTs following the forms.

There is a page for each of Lay, Clergy and Youth Delegate.

2. Evaluation Form:

How was Synod? What would you like to see done differently? Your feedback and your ideas can help guide the next Synod Arrangements team.

ALL delegates: Your feedback is important. Please fill out the two-page evaluation form at the end of Synod and return it to the place announced.

Contents LAY DELEGATE – EXPRESSION OF INTEREST IN TASK GROUPS ...... 2 CLERGY DELEGATE – EXPRESSION OF INTEREST IN TASK GROUPS ...... 3 YOUTH DELEGATE – EXPRESSION OF INTEREST IN TASK GROUPS ...... 4 Vision Strategy and Support Teams (VSSTS) and Task Groups ...... 5 EVALUATION ...... 7

Convening Circular Part 2 p. 1 of 8 Convening Circular Page 9 of 131 LAY DELEGATE – EXPRESSION OF INTEREST IN TASK GROUPS

Name: ______Parish: ______

Region: ______Tele No.: [H] ______[O] ______

E-Mail: ______

PARISH ACTIVITY (CURRENT)

 Finance  Stewardship

 Pastoral Ministry  Spiritual Development

 Property  Other: PLEASE LIST ANY CURRENT DIOCESAN COMMITMENTS:

Below are the Vision Strategy and Support Teams (VSSTs) and examples of the associated Task Groups. Please indicate your interests.

 YOUTH AND FAMILY MINISTRY Faith Formation in the Home; Children’s Ministries; Campus Ministries; Young Adults; DYC/TEC

 FINANCIAL MANAGEMENT AND DEVELOPMENT Budget Task Group; Mortgage, Loans, and Property Task Group; Planned Giving; Insurance

 HEALTHY PARISHES Anglican Identity – Education & Formation, Worship – Engaging worship especially music; Evangelism; Welcoming Diversity; Stewardship Education; Parish Relations – help for struggling parishes.

 HEALTHY LEADERSHIP Discernment & Formation

 MISSION OUTREACH AND SOCIAL JUSTICE Primate’s World Relief and Development Fund, Environment, Refugees, First Nations Relationships, Fairness in Basic Needs.

 HUMAN RESOURCES

Any education or experience in your chosen areas?______

Signature ______

Convening Circular Part 2 p. 2 of 8 Convening Circular Page 10 of 131 CLERGY DELEGATE – EXPRESSION OF INTEREST IN TASK GROUPS

Name: ______Parish: ______

Region: ______Tele No.: [H] ______[O] ______

E-Mail: ______

PLEASE LIST ANY CURRENT DIOCESAN COMMITMENTS:

Below are the Vision Strategy and Support Teams (VSSTs) and examples of the associated Task Groups. Please indicate your interests.

 YOUTH AND FAMILY MINISTRY Faith Formation in the Home; Children’s Ministries; Campus Ministries; Young Adults; DYC/TEC

 FINANCIAL MANAGEMENT AND DEVELOPMENT Budget Task Group; Mortgage, Loans, and Property Task Group; Planned Giving; Insurance

 HEALTHY LEADERSHIP Discernment & Formation

 MISSION OUTREACH AND SOCIAL JUSTICE Primate’s World Relief and Development Fund, Environment, Refugees, First Nations Relationships, Fairness in Basic Needs.

 HUMAN RESOURCES

Any education or experience in your chosen areas? ______

Signature ______

Convening Circular Part 2 p. 3 of 8 Convening Circular Page 11 of 131 YOUTH DELEGATE – EXPRESSION OF INTEREST IN TASK GROUPS

Name: ______Parish: ______

Region: ______Tele No.: [HOME] ______[CELL] ______

E-Mail: ______

YOUR CURRENT PARISH ACTIVITY:

 Youth Group  Altar Server or Reader

 Pastoral Ministry  TEC/DYC participant

 Sunday School Teacher  Music  Parish Council  Other:

PLEASE LIST ANY CURRENT DIOCESAN COMMITMENTS

EXPRESSION OF INTEREST Below are the Vision Strategy and Support Teams (VSSTs) and examples of the associated Task Groups. Please indicate your interests.

 YOUTH AND FAMILY MINISTRY Faith Formation in the Home; Children’s Ministries; Campus Ministries; Young Adults; DYC/TEC

 FINANCIAL MANAGEMENT AND DEVELOPMENT Budget Task Group; Mortgage, Loans, and Property Task Group; Planned Giving; Insurance

 HEALTHY LEADERSHIP Discernment & Formation

 MISSION OUTREACH AND SOCIAL JUSTICE Primate’s World Relief and Development Fund, Environment, Refugees, First Nations Relationships, Fairness in Basic Needs.

 HUMAN RESOURCES

Any education or experience in your chosen areas? ______

Signature ______

Convening Circular Part 2 p. 4 of 8 Convening Circular Page 12 of 131 The Diocese of Nova Scotia and Prince Edward Island

Vision Strategy and Support Teams (VSSTS) and Task Groups

Youth and Family Ministry Responsible for initiatives that will make possible the healthy integration of children, youth, and families, into the life and work of each Parish, Region and the wider Diocese. This VSST interprets the Diocesan Vision of being a “Christ-centred, mission-minded, ministering community of faith” in light of the children, youth, and families who are currently within the Anglican community and with those of the wider community. The Youth and Family Ministry VSST’s goal is to develop short term and long term strategies for implementing the vision in parishes, regions and throughout the Diocese. This VSST will also consider the capacity of the volunteers and structures available and the sustainability needs of each task group.

Healthy Parishes Responsible for Healthy Parishes with the goal that all the parishes of the Diocese are functioning in a healthy manner as demonstrated through the 5 marks of a healthy congregation - Alban Institute.  IDENTITY: Our congregation knows who they are before God;  VISION: Our congregation knows what it is called to do;  STEWARDSHIP: Our congregation has the resources and leadership necessary to carry out it calling;  WORSHIP: People experience the power and energy of the Gospel in their worship and life together;  OUTREACH: The activities of the congregation make a discernible difference in individual lives and in the world around us.  CONFLICT TRANSFORMATION The Healthy Parishes strategy is to regularly evaluate the 5 marks of a Healthy Parish in the Parishes of the Diocese; set objectives, coordinate and enable the work of the Task Groups in order to achieve the vision and to coordinate with the other VSSTs.

Healthy Leadership Responsible for enabling the Diocese and the Parishes to identify, develop, and nurture lay and ordained leaders. Specific strategies include: to research the characteristics of healthy leadership; inventory the needs for various kinds of leadership in the Diocese; develop clear statement of duties for those holding leadership positions in Parishes and in the Diocese; articulate a vision of leadership: characteristics, competencies and skills; develop training strategy and coordinate implementation; advise on policies and processes to support exemplary leadership; develop partnerships; develop a vocabulary to describe what leadership is; coordinate the work of the task groups; and to coordinate with other VSSTs.

Mission Outreach and Social Justice Responsible for assuring that the Parishes of this Diocese and corporate Diocesan activities are seriously addressing the social needs in God’s world and contributing to the national and worldwide work of the Church. Members should be familiar with the work of the National Church, be aware of social, political, health, economic and value issues in Canadian society, and be willing to recruit and elicit the support and cooperation of skilled persons for advice to congregation and regions, the Bishop and Council. Specific areas of concern are Social Justice and various forms of outreach, both National and Worldwide. The VSST interprets the Diocesan Vision of being a “Christ-centered, mission-minded, ministering community of faith” in the light of the needs of the wider community: to make real God’s vision of a world which is peaceful, just, equal and in right relationship with each other and creation; to interpret to the parishes three of the Anglican Communion’s Marks

Convening Circular Part 2 p. 5 of 8 Convening Circular Page 13 of 131 of Mission; to respond to human need with loving service; to seek to transform the unjust structures of society; to strive to safeguard the integrity of creation to sustain and renew the life of the earth.

Financial Management and Development Responsible for the oversight and coordination of the Diocesan units accountable for the fiscal matters, and financial and management development of the Diocese. Members should collectively be expert in all matters of finance, budget, and investment practices. The Financial Management and Development VSST’s vision is to develop the mechanism to sustain the financial support of the Christ-centred mission-minded programs and services of the Diocese for the benefit of Regions, Parishes and Parishioners and for the secular communities that the Diocese and Parishes reside.

The Financial Management and Development VSST assists Diocesan Council and Diocesan staff by providing visioning, oversight and recommendations on matters pertaining to the financial management and development of the Diocese. The VSST’s initial efforts will be to stabilize the Diocesan finances and then to promote the growth of the finances through investments, allotment revenue, special appeals and bequests. The VSST will be guided by current policies and practices and will review and recommend changes to promote efficiency and effectiveness. The VSST will develop strategies to address short term and long term needs of the Diocese.

The VSST works co-operatively, collaboratively and consultatively with other VSSTs, particularly the Human Resource VSST to ensure that joint recommendations are made where spheres of responsibility overlap and to resolve conflicts and issues before going to Diocesan Council or the Bishop. The VSST will establish standing sub-committees to address issues such as budget or investments and will establish Task Groups to address short term specific needs.

Human Resources The Human Resources VSST interprets the Diocesan Vision of being a “Christ-centered, mission minded, ministering community of faith” in regard to healthy relationships and good working conditions for diocesan employees (clergy and lay) and the Diocese and Parishes of Nova Scotia and Prince Edward Island which employ them. The VSST’s strategy is to develop and maintain human resources policies and procedures which help build healthy working relationships in the Diocese; to monitor and measure outcomes to ensure good working environments and positive relationships; to plan for and encourage recruitment, training and continuing development of clergy; to respond to specific difficulties in the area of Human Resources as they emerge The Human Resources VSST pledges to work collaboratively with other VSSTs, particularly with committees on Financial Management and the Development of Healthy Congregations whose work interacts closely with that of Human Resources.

Appointments Committee Responsible for appointing personnel for openings on all Diocesan and Synod and Committees as determined from time to time by the Diocesan Council. Appointments are reported regularly to the Diocesan Council and are subject to ratification by the Diocesan Council. Members should be persons who thoroughly understand the structure of the Diocese and personnel requirements of Diocesan Committees, and who will actively seek counsel and advice from, at least, Diocesan staff and Regional Deans in carrying out their duties.

Audit Committee Responsible for the direct relationship with the external auditors of the Diocesan Council and Synod in order to be independently informed and report on financial matters concerning the Diocesan Council and Synod. The Audit Committee reports directly to the Diocesan Council.

Please be advised that in making an appointment, gender, Clergy/Laity, and geographic distribution are all part of the process. Should you not be selected for an appointment this year, your name will be brought to Diocesan Council and entered in a permanent database to be used in future consideration and appointments. Convening Circular Part 2 p. 6 of 8 Convening Circular Page 14 of 131 EVALUATION 144th Session of Synod May 30-June 1st, 2013

Please check the appropriate boxes, one in each column:

 Lay Delegate  My first time at Synod  Youth Delegate  I have been to Synod once before  Clergy Delegate  I have been to Synod twice or more before  Co-opted / Ex-offcio Delegate  Official Observer ______

Indicate your opinion by placing a circle around one of the numbers to the right of each question or statement. Add a helpful comment if you wish.

Unsatisfactory Fair Good Very Good Best Possible 1 2 3 4 5

1. a) ON-LINE REGISTRATION 1 2 3 4 5

b) CHECK-IN at the Dal Sub 1 2 3 4 5

Comment? ______

2. SYNOD MATERIALS (e.g. Convening Circular) a) ease of access 1 2 3 4 5 b) timely posting 1 2 3 4 5

Comment ______

3. ORIENTATION (specify Adult or Youth) 1 2 3 4 5

Comment ______

4. MAIN MEETING SPACE (Dalhousie McInnis Room) 1 2 3 4 5

Comment ______

5. AUDIO AND PROJECTION 1 2 3 4 5

Comment ______

6. PRESENTATIONS – CHOOSE TWO FOR COMMENT

a) Subject or Presenter: ______1 2 3 4 5

Comment ______

b) Subject or Presenter: ______1 2 3 4 5

Comment ______

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Comment ______

8. DISPLAY TABLES 1 2 3 4 5

Comment ______

9. SYNOD BUSINESS a) was it conducted in an orderly fashion? 1 2 3 4 5 b) were delegates given fair opportunity to speak? 1 2 3 4 5 c) were you able to follow the discussion? 1 2 3 4 5

Comment ______

10. WORSHIP: Pick any TWO services for evaluation a) Service: ______1 2 3 4 5

Comment ______

b) Service: ______1 2 3 4 5

Comment ______

11. THURSDAY EVENING SOCIAL 1 2 3 4 5

Comment ______

12. CATERED MEALS 1 2 3 4 5

Comment ______

 Any other comments? ______

Synod is planned entirely by volunteer clergy and laity. Would you like to help with the 2015 Synod? The team looks after logistics and meeting space, convening circular, presentations and displays, guest speakers, elections, youth participation, new delegate orientations, meals and hospitality, worship, music, website, check-in and tech support. (Name and contact info would be required, or please contact the Diocesan Office.) ______

Thank you for the feedback - Victor Henrikson and Archdeacon Debra Burleson, Synod Arrangements Co-Chairs for 2013

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CONVENING CIRCULAR PART 3

FROM THE EXECUTIVE SECRETARY

Diocese of NS-PEI Synod 2013

Contents:

NOTICE OF SYNOD ...... 2 ON BEING A SYNOD DELEGATE ...... 3 SYNOD DELEGATE REPORT...... 3 WHAT DO DECISIONS OF SYNODS MEAN FOR THE DIOCESE? LESSONS FROM THE LAMBETH CONFERENCE OF BISHOPS, 1988 ...... 4 ENACTMENTS OF SYNOD (from the Constitution of Synod, section 20) ...... 4 GUIDANCE FOR WRITING DIOCESAN SYNOD RESOLUTIONS ...... 5 RULES OF ORDER AND DEBATE ...... 6 GUIDE FOR SPEAKING TO MOTIONS/ RESOLUTIONS OR AMENDMENTS ...... 8 NOMINATIONS AND ELECTIONS ...... 9 + IN MEMORY + ...... 9 VISION, MISSION, AND DIOCESAN PRIORITIES ...... 11

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NOTICE OF SYNOD

January 15, 2013

TO THE MEMBERS OF THE SYNOD OF THE DIOCESE OF NOVA SCOTIA AND PRINCE EDWARD ISLAND

Notice is given that the 144th Session of the Synod of the Diocese of Nova Scotia and Prince Edward Island will be held at Dalhousie University, Student Union Building McInnes Room, 6136 University Avenue, Halifax, Nova Scotia, on May 30th (Thursday), 31st (Friday) and June 1st (Saturday), 2013.

Synod check-in and replacement delegate registration will take place on Thursday, May 30th, 2013 from 10:00 a.m. until 12:00 noon, second floor, near the entrance to the McInnes Room, Student Union Building. Local delegates are asked to “Synod check-in” early in order to make it easier for those coming from a distance to check-in.

No lunch is provided on Thursday between registration, orientation and the beginning of Synod at 1:00 p.m.

Please note the following dates and deadlines: • Feb. 28th, 2013: Deadline: 5:00 pm: Resolutions due to the Executive Secretary of Synod; • March 15th, 2013: Deadline for requests for presentation times or display space; • March 22nd, 2013: Certificates of Election due to Synod Office; • March 28th, 2013: Deadline for Convening Circular material to Executive Secretary of Synod; • April 15th, 2013: On-line registration opens; • May 1st, 2013: Deadline for requests for paper copy of Convening Circular; • May 13th, 2013: On-line registration closes;

Synod is scheduled to conclude on Saturday, June 1st, 2013 at approximately 3:00 p.m. This notice is given by the Bishop of the Diocese, the Right Reverend Susan Moxley.

Pamela Barkhouse Executive Secretary of Synod

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ON BEING A SYNOD DELEGATE

Synod is a meeting of Anglicans from a diversity of backgrounds and communities who bear the responsibility of representing the whole church in our Diocese. This means that the common good of the whole church takes precedence over personal, parish, or regional considerations.

Delegates to Synod are members of Synod and must appreciate the wider Church to which we belong. Synod is not composed of separate and competing interests and groups. It is essential that we see ourselves as individual parts united into one body. An understanding and appreciation of this by members of Synod leads to a stronger and more effective church.

Delegates to Synod should make an effort to understand the nature and functions of Synod. While there are a number of responsibilities related to attending Synod itself, there are other aspects to being a member of Synod. Delegates should be committed to the church at the parish and local level and active at the regional level. In addition, delegates should be aware of and accept the commitment of time and effort required prior to, during, and after Synod. Delegates should be prepared, if called upon, to allow their gifts and talents to be used at the Diocesan level.

The decisions of Synod are collective and must be shared in their entirety by delegates when they return to their parishes and regions. These decisions are based on discussion and debate at Synod and, once made, are the decisions of the whole church in the Diocese. Each Synod delegate is an important part of that decision-making process and, of equal importance, is a vital link in the chain of carrying the decisions forward to parishes and regions.

Synod is a process of sharing thoughts, ideas, energy, feelings, approaches, and responsibility for decisions flowing from these factors, and then sharing these decisions with our Anglican friends in our home parishes and regions.

Being a Synod delegate is a challenging responsibility that provides one with enormous opportunities to exercise faith in Christ and his teachings of hope, grace, wisdom, peace, compassion and love.

SYNOD DELEGATE REPORT

One of the important duties of a Synod delegate is to report to her/his parish on the events of Synod. This is best done by an oral report at a Sunday service shortly after Synod and at a meeting of Regional Council. A written report can be included in the parish annual report and given to Regional Council. Lay delegates should prepare the report jointly. This is often the only contact parishioners have with their Church beyond their parish. As an elected synod delegate, you are a member of the incorporated body of the Diocesan Synod of Nova Scotia and Prince Edward Island, not only for the three days of synod meetings, but until new synod delegates are elected by your parish. Decisions made by synod have far-reaching implications for your church. Those who elected you deserve to know the business of their synod. It is your responsibility to ensure that the congregations of your parish receive this information.

It is a good idea to keep a journal or notebook that you fill in at the end of each session or day so you have a record of the work of Synod in order to refresh your memory.

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WHAT DO DECISIONS OF SYNODS MEAN FOR THE DIOCESE? LESSONS FROM THE LAMBETH CONFERENCE OF BISHOPS, 1988

The Report on ‘Dogmatic and Pastoral Concerns’ of the 1988 Lambeth Conference of Bishops noted two emphases in Anglican Decision-Making, consensus and reception.

Consensus: “On the one hand the expression of ‘consensus’ will involve the achieving of certain thought out and stipulated majorities in synods at the appropriate level….A synodical majority on its own, however, cannot be deemed to constitute the mind of a [Diocese] Province or Communion of the whole Church. Consensus must involve and ensure that all arguments have been put to the community and heard by it, that people are not swept forward without understanding the implications of what is being agreed, and that there is indeed secure maximum agreement.” (pp. 117, 118)

Reception: Decisions of Synods need to be ‘received’ by the wider church. Reception “entails embodying what is affirmed in the lived experience of the community….Reception is a gradual and dynamic process. It means the way by which the people of God as a whole actively respond to decisions made by synods and councils. This is a process which takes time and is always open to the guidance of the Holy Spirit within the community. Until such a process is complete there is necessarily a ‘provisionality’ about decisions taken by synods and councils of the Church. A matter cannot be deemed to be settled without reception. It is still possible for those decisions to be modified, or even reversed…” (p. 117)

“On the one hand it must be possible for a [Diocese] Province or a Communion to have confidence in its decisions, even though individuals or groups continue to express views contrary to those declared by synods. On the other hand, it is important to make room for dissent within the reception process.” (p. 118)

From, The Truth Shall Make You Free, The Lambeth Conference 1988, The Reports, Resolutions & Pastoral Letters from the Bishops (1988, Anglican Consultative Council).

ENACTMENTS OF SYNOD (from the Constitution of Synod, section 20)

“(1) Unless a vote by orders is required, a motion shall be duly passed if a majority of the members voting at one session of Synod vote in favor of it. (2) If a vote by orders is required, a motion shall be duly passed if a majority of the members of each order present and voting at one session of Synod vote in favor of it. (3) (a) There shall be a vote by orders if a motion deals with a matter of discipline or if the Bishop or any four members of Synod request it; (b) A request for a vote by orders may be made at any time before or after a motion has been voted on, but not after the end of the session; (c) The result of a vote by orders supersedes the result of a previous vote on the motion. (4) (a) A motion which has been duly passed by Synod comes into force immediately unless the Bishop dissents from or reserves the motion and where the Bishop does so before the close of the session of Synod at which the motion was moved, the motion ceases to be in force

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immediately after the Bishop dissents or reserves. The Bishop may not dissent from or reserve a motion for the election of a Bishop; (b) If the Bishop dissents from a motion, the motion is lost; (c) If the Bishop reserves a motion, he or she shall announce his or her decision not later than the next session of Synod.”

GUIDANCE FOR WRITING DIOCESAN SYNOD RESOLUTIONS

1. All resolutions must be submitted in advance, in writing, to the Executive Secretary of Synod, at least three months before the meeting of Synod. (Date due is February 28, 2013). No resolutions will be accepted after the deadline or from the floor of Synod.

2. Each resolution shall begin with “RESOLVED, that”, or “MOVED, that”… and be followed by a clear and concise statement of what is proposed. The names of the mover and seconder are to be included in the notice of resolution/motion printed in the Convening Circular (Date due to Executive Secretary of Synod is March 28, 2013).

3. There shall be no preamble. There shall be no introductory statements or “WHEREAS”…statements. Start with the resolution.

4. Commentary on the resolution should follow, but not be part of the formal resolution. Commentary can explain the reasons for the resolution, its program impact, congruity with the Diocesan Vision, etc. Resolutions with budgetary impact must include a budget estimate.

5. Submissions must contain the name, email (if available), postal address, parish and phone number of the mover and/or the sponsor. If the name of the movers is not finalized when the resolution is submitted, you must name a sponsor who can speak knowledgeably about the resolution with the Resolutions Committee.

6. The Resolutions Committee shall not decide on the merits of the proposed resolution/motion, but it may return for work any resolution it considers to be not within these guidelines, unclear, ambiguous, inaccurate or impossible to carry out.

7. The Resolutions Committee will advise the mover or sponsor if a resolution has been rejected or referred.

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RULES OF ORDER AND DEBATE

(1) When the Bishop, or other person presiding has taken the chair, no member shall continue standing.

(2) The business on the agenda paper shall take precedence over all other business.

(3) When any member is about to speak he or she shall rise and address the Chair.

(4) An address from the Bishop shall be in order at any time.

(5) No motion or amendment shall be considered as before Synod (except such as proposed by the Bishop or by a Committee) unless seconded and reduced to writing and in the hands of the Chair.

(6) Any notice of motion may be taken up by any member present at such meeting in the same manner as if that member had given the notice.

(7) No member save the mover of a motion who, as mover, shall have the right of reply shall speak more than once on the same question, without asking and receiving permission from the Chair.

(8) Except with consent of the House, the mover of a report and the mover of a motion may not speak more than ten minutes and the seconder five minutes; and each speaker thereafter five minutes. The mover may speak for five minutes in closing the debate.

(9) When a question is under consideration, no other motion shall be received except to adjourn Synod, to move the previous question, to lay it on the table, to postpone it to a certain time, to postpone it indefinitely, to adjourn the debate, to commit it, to consider it clause by clause, to amend it or to divide it; and motions for any of these purposes shall have precedence in the order here named.

(10) Motions to suspend a rule of order or to adjourn, to lay on the table, or to divide the motion or for the previous question shall be decided without debate.

(11) No rule of order shall be suspended except upon the vote of two-thirds of the members present.

(12) After a motion has been read to Synod by the Chair or the Executive Secretary, it shall be deemed to be in the possession of Synod, but it may be withdrawn by the mover at any time before being put or before amendment with the permission of the Synod.

(13) Any member may require at any period of the debate that the motion under discussion be read for the member’s information.

(14) When a member is speaking, no other member shall interrupt except to raise a point of order, nor pass between the member speaking and the Chair.

(15) A member called to order while speaking shall sit down unless permitted to explain.

(16) All questions of order shall be decided by the Chair without debate, and the decision of the Chair shall be final.

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(17) An amendment to an amendment shall be first put and if defeated, then other amendments to the original amendment may be made severally and each submitted in turn to the House until one is accepted or all defeated; then the amendment to the main motion in amended form, when, if defeated, the main motion shall be put.

(18) No more than one amendment to a proposed amendment to a motion shall be in order; yet a substitute for the whole matter may be proposed and received, provided it deals with the subject at hand.

(19) When any question is about to be put to vote, the members shall stay in their seats, and shall not hold any private discourse; and when a motion is about to be put no member shall leave until such motion is disposed of.

(20) The Chair shall have the right to vote on all questions but no casting vote, and in the event of an equality of votes on any proposition, it shall be declared lost.

(21) A question once determined shall not again be drawn into discussion in the same session without the special sanction of the Chair.

(22) When Synod is about to rise or adjourn, every member shall stand in the member’s place until the Bishop or other person presiding has left the hall.

(23) Members of the public may be present at the meetings of Synod on the understanding that they must be subject to the direction of the Chair; and must withdraw if required by the Chair, on the request of any three members of Synod.

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GUIDE FOR SPEAKING TO MOTIONS/ RESOLUTIONS OR AMENDMENTS

Members may speak for five minutes, once per motion.

1. Move to the microphone and enter the line of speakers. 2. When it is your turn to speak and you are recognized by the Chair, 3. Address the Chair and members of Synod, thus,

Bishop Moxley or (Bishop Cutler) and members of Synod

4. Give your name, your parish and region (or situation), thus

My name is ______My parish is ______My region is ______

5. Tell Synod whether you are speaking for or against the motion/resolution, for example,

I am speaking for the motion/resolution or amendment Or I am speaking against the motion/resolution or amendment

6. Then give your reasons or make your points why you are for or against the motion/resolution or amendment.

Jot down notes on the points you wish to make:

1. ______

2. ______

3. ______

And, so forth, until you finish or your five minutes are up.

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NOMINATIONS AND ELECTIONS

The only position to be elected at Synod 2013 is the Youth Delegate.

+ IN MEMORY +

From the Constitution of Synod, Section 25, (3), ‘The Committee on Deceased Members shall be composed of the Regional Deans and such other members as Synod shall appoint and shall present to Synod at its annual meeting the names of all members and former members of Synod who have died since the last annual meeting of Synod with brief and appropriate notice.’ Deceased spouses of clergy are normally included. This list includes names compiled by or sent to the Synod office. The information is normally taken from published obituaries. Please bring omissions or corrections to the attention of the Executive Secretary of Synod.

Lay

Gerald Fultz, Died on June 19, 2012. Born in Halifax, Nova Scotia on September 15, 1922. At age 20 he enlisted in the RCAF and posted overseas and commissioned in August 1943. He was awarded the Distinguished Flying Cross in January 1945. He returned to Halifax and rejoined the Postal Service in 1946. He retired in 1978 where he exercised his carpentry skills and built is retirement home in Pentz. He worked in the Christmas tree industry for years; he was a lay reader, warden, and treasurer within the Anglican Parishes of Petite Riviere and New Dublin. In 1994 he was appointed Honourary Lieutenant Colonel, then subsequently Honourary Colonel of 405 Squadron at Greenwood, N.S.

Nellie Neish. Died on Dec 2nd 2012 after a brief but brave battle with Cancer. She was just 60 yrs old. Nellie was the wife of the Rev. Gordon Neish and a faithful member of St Edward's Clementsport.

+ Clergy

The Reverend Michael Stephen Boyd. Died Thursday, January 31st, 2013, age 61. Born in Windsor, Nova Scotia, Michael was a graduate of Acadia University and the University of Toronto, Trinity College. Ordained as a priest of the Anglican Church of Canada on January 6th., 1977, at Trinity Anglican Church, Digby, by the Rt. Rev. Leonard Hatfield. Michael served parishes in Digby, French Village and Hantsport, retiring in July 2012 after serving St. Andrew's Parish in Hantsport for 31 years.

Rev. Canon Emery Harris. Died on February 2, 2013 at age 83. Ordained in 1958, Emery served as a Chaplain in the Canadian Navy, and then began his loving devotion and service as Rector at numerous parishes in Nova Scotia. Emery was Program Director for the Diocese of Nova Scotia, Chairman of the National Program Committee of the Anglican Church, and a past Chairman of the Board of Governors Atlantic School of Theology.

The Right Rev. Dr. George “Russell” Hatton, died January 18, 2012, age 79. Born in Springhill in June, 1932, he was the son of the late George Arthur Hatton and Hannah Irene (Langille). He was a graduate of Normal College, Truro, Dalhousie University and the

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University of Kings College, Halifax. He also was a graduate of General Theological Seminary, New York and Yale Divinity School, New Haven. He served in many parishes in Nova Scotia and in early 70s he was invited to jon the National Staff of the Anglican Church of Canada in Toronto, Ont., as the Executive for Social Justice Ministry. In 1980 he was President of the Atlantic School of Theology in Halifax and in 1986 he was elected Suffragan Bishop of Nova Scotia and Prince Edward Island. In 1990, he became Dean of Theology at Huron College, London, Ontario. In 1991-1997, he was called to be the Anglican Bishop Ordinary to the Canadian Armed Forces. In 1997, he accepted a position as an Assistant to the Bishop of Montreal and settled in Sutton Quebec. In 2005 he moved back to Nova Scotia and served in many Committees, Boards and Commissions.

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VISION, MISSION, AND DIOCESAN PRIORITIES

Mission: To participate in God’s mission of reconciling the world to God through Jesus Christ.

Vision: To create and sustain Christ-centered, mission-minded, ministering communities of faith.

Priorities of Synod and of the Diocesan Council (not in any order):

Youth and Family Ministry: To interpret the Diocesan Vision of a “Christ-centered, mission- minded, ministering community of faith in light of the children, youth and families who are currently within the Anglican community, as well as those of the wider community.

Healthy Leadership: To interpret the Diocesan Vision of a “Christ-centered, mission-minded, ministering community of faith” by enabling the parishes and the diocese to identify, develop and nurture lay and ordained leaders.

Healthy Parishes: To interpret the Diocesan Vision of being a “Christ-centered, mission- minded, ministering community of faith” as it applies to the life and ministries of the parishes of the diocese with the goal that all the parishes of the diocese are functioning in a healthy manner as demonstrated through the 5 marks of a healthy congregation proposed by the Alban Institute.

Mission, Outreach and Social Justice: To interpret the Diocesan Vision of being a “Christ- centered, mission-minded, ministering community of faith” in the light of the needs of the wider community. To make real God’s vision of a world which is peaceful, just, equal and in right relationship with each other and creation. To interpret to the parishes three of the Anglican Communion’s Marks of Mission: to respond to human need with loving service; to seek to transform the unjust structures of society; to strive to safeguard the integrity of creation and to sustain and renew the life of the earth.

Financial Management and Development: To develop mechanisms to manage and grow financial support for the programs and services of the parishes and the Diocese, for the benefit of Regions, parishes and parishioners, and for the secular communities in which they are sited.

Human Resources: To interpret the Diocesan Vision of being a “Christ-centered, mission- minded, ministering community of faith “ in regard to healthy relationships and good working conditions for diocesan employees (clergy and lay) and the Diocese and parishes of Nova Scotia and Prince Edward Island which employ them.

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CONVENING CIRCULAR PART 4 - NOTICES OF MOTION Decision 1) Resolution of Loyalty to the Queen Mover: Ted Haslam Pg 2 Seconder: Kyle Wagner 2) Resolution of Greetings to the Anglican Communion. Mover: Rebecca Sample Pg 2 Seconder: Jennifer Parsons 3) Resolution that Ecumenical visitors and the Primate be granted Mover: Heather MacEachern Pg 2 courtesies of the house. Seconder: Reid Moore 4) Resolution that Committee Reports be received by Synod. Mover: Debra Burleson Pg 3 Seconder: Victor Henrikson 5) Resolution to change sections of the Constitution of Synod to Mover: John Cooper Pg 3 implement the Diocesan restructuring. Seconder: Gordon Redden 6) Resolution to amend the Constitution of Synod to change lay Mover: Tammy Hodge Pg 10 representation to Synod. Seconder: Andrew Mortimer 7) Resolution to amend the Constitution of Synod to change clergy Mover: Tammy Hodge Pg 10 representation to Synod. Seconder: Carl Fraser 8) Resolution to amend Canon 6 to include the expansion of the Mover: Daphne Beeler Pg 11 Registrar’s record keeping and the addition of deconsecrations. Seconder: Gordon Redden 9) Resolution to amend Canon 8 regarding the election of delegates to Mover: John Clarke Pg 12 General Synod. Seconder: Andrew Mortimer 10) Resolution to amend Canon 10 to implement Diocesan restructuring. Mover Pauline Liengme Pg 13 Seconder Reid Moore 11) Resolution to amend Canon 37 to permit raffles as a revenue source. Mover: Philip Milo Pg 19 Seconder: Liz Milo 12) Resolution to amend Canon 16 to implement the Diocesan Mover: John Cooper Pg 19 restructuring and add an exemption from allotment for clergy travel. Seconder: Daphne Beeler 13) Resolution to amend Canon 17 to reflect the Diocesan restructuring Mover: Daphne Beeler Pg 26 as it relates to nominations and appointments at Synod to the Seconder: Gordon Redden Diocesan Council level. 14) Resolution to amend Canon 39 to provide flexibility to the existing Mover: Gordon Redden Pg 27 Canon provisions regarding cemeteries and burial grounds and add Seconder: John Cooper new section to deal with columbaria. 15) Resolution to amend Canon 24 to reflect the Diocesan restructuring Mover: Gordon Redden Pg 37 as it relates to elections and appointments to the Archives Seconder: John Cooper Committee. 16) Resolution to amend Canon 31 to extend the term for which Trustees Mover: John Cooper Pg 38 can be appointed. Seconder: Daphne Beeler 17) Resolution to amend Canon 35 to define more clearly the definition Mover: Daphne Beeler Pg 40 of a Rector. Seconder: Gordon Redden 18) Resolution to amend Canon 41 to incorporate various changes Mover: John Cooper Pg 47 suggested by the commission of inquiry. Seconder: Daphne Beeler 19) Resolution to amend Canon 37 to bring current practices of the Mover: Eric Thompson Pg 51 Diocese in line with other institutions and charities. Seconder: Garth Watt 20) Resolution to amend Canon 16 to change to the definition of Gross Mover: Eric Thompson Pg 52 Receipts Seconder: Garth Watt 21) Resolution to amend Section 4 of Canon 16 as it relates to Mover: Eric Thompson Pg 53 Exemptions in the Budget regarding bequests and income from hall Seconder: Garth Watt rentals. 22) Resolution to amend Section 4 of Canon 16 as it relates to housing Mover: Eric Thompson Pg 53 allowance and building maintenance and capital expenditures. Seconder: Garth Watt

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# 1 Resolution of Loyalty to the Queen

Mover: Ted Haslam Seconder: Kyle Wagner

Resolved that Synod request the Governor General of Canada extend to Her Majesty, Queen Elizabeth II, the Queen of Canada and Head of the Commonwealth, loyalty, affection and devotion.

Commentary: This resolution pledges loyalty to the Queen. The Synod of the Diocese of Nova Scotia and Prince Edward Island, the oldest Diocese in the Anglican Church of Canada, assembled in Halifax on May 30 to June 1, 2013, requests that His Excellency, the Right Honorable David Johnston, the Governor General of Canada, extend to Her Majesty, Queen Elizabeth II, Queen of Canada and head of the Commonwealth, our warmest expressions of affection, loyalty and devotion. We wish Her Majesty God’s blessing and pray that God will guide and protect her in all her endeavors. We wish to assure Her Majesty of our sincere goodwill and affection and wish her continued good health and every blessing for the future.

# 2 Resolution of Greetings to the Anglican Communion

Mover: Rebecca Sample Seconder: Jennifer Parsons

Resolved that Synod send to the Archbishop of Canterbury greetings to the Anglican Communion.

Commentary: This resolution requests that we send to the Archbishop of Canterbury the following memorial: Greetings in the name of our Saviour, Jesus Christ. The Synod of the Diocese of Nova Scotia and Prince Edward Island meeting in its 144th Session affirm our continued love and support to you and the Anglican Communion.

# 3 Resolution that Ecumenical visitors and The Primate be granted courtesies of the house.

Mover: Heather MacEachern Seconder: Reid Moore

Resolve that ecumenical visitors and The Primate be granted courtesies of the house.

Commentary: This resolution acknowledges ecumenical visitors and The Primate and grants them courtesies of the house which includes a voice but no vote.

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# 4 Resolution to receive Committee Reports.

Mover: Debra Burleson Seconder: Victor Henrikson

Resolve that the Committee Reports published in the Convening Circular be received.

# 5 Resolution to change sections of the Constitution of Synod to implement the Diocesan restructuring.

“Resolved that Synod remove sections of the Constitution of Synod with lines running through them and adding sections that are underlined as set out below.”

Mover: John Cooper Seconder: Gordon Redden

Commentary: The Constitution and Canons Committee was asked by Diocesan Council to propose changes to the Constitution and Canons of Synod in an effort to develop a common language for and implement the new diocesan structure and governance process, as developed in a visioning process begun some years ago with the help of a consultant, Janet Marshall, and as agreed by Synod in 2011.

The Committee based its changes to the Constitution and nine (9) Canons on the changes recommended in the report, ‘Fulfilling Our Mission: Vision, Strategy & Resource Allocation, February 2009’ which followed from an earlier report ‘Organizational Effectiveness Review Report, October 19, 2007, and which was approved by Diocesan Synod in 2011.

The recommended changes to the Constitution and to the nine (9) Canons will enable Diocesan Council to establish, direct and oversee the working committees and groups of the Diocese in a structure that is flexible and readily changeable according to the need. The proposed changes to the Constitution and to the nine (9) Canons will enable Diocesan Council to continue the implementation of the restructuring process it started in 2011.

The Committee has reported its ongoing work to the Diocesan Council.

Note: Only those sections in the Constitution in which changes are proposed are included in this resolution. At Synod 2011, the Synod voted to deal with the structural changes gradually. Synod 2011 gave Diocesan Council the authority to do away with the Transitional Appendices when all the new structures had come into place. Diocesan Council took that action at the April 2013 meeting, so the Transitional Appendices have already been removed from the Constitution. This resolution has been retyped to reflect that the Transitional Appendices are already gone.

CONSTITUTION OF THE SYNOD OF THE DIOCESE OF NOVA SCOTIA AND PRINCE EDWARD ISLAND

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Amended by Synod 2004, 2006, 2009 and 2011

2 Jurisdiction of Synod

(2) In particular, it may legislate in respect to

(f) the financial affairs of the Diocese, Synod, the parishesParishes therein and all funds in any way connected with the Diocese or parishesParishes including assessments and apportionments on the parishesParishes or the members of the clergy; (g) the admission of candidates for Holy Orders and the reception into the diocese of clergy, their appointment or election to the parishesParishes, their transfer, retirement or resignation, and the instruction and licensing of layreaders;

5 Lay Representatives

(1) In this Section and in Section 6,

(a) “pastoral unitParish” means

(i) a pastoral unit as defined in Canon 35 a congregation, served by a member of the clergy licensed by the Bishop to minister only to such congregation in a territory or district allotted by the Bishop for the purpose; and

(ii) the congregation worshipping in the Cathedral Church of All Saints, Halifax, andtwo or more congregations that are, for the purpose of ministry, grouped together, served by a member of the clergy licensed by the Bishop in a territory or district allotted by the Bishop for the purpose; or

(iii) two or more Parish corporations that are, for the purposes of ministry, grouped together served by a member of the clergy licensed by the Bishop in a territory or district allotted by the Bishop for the purpose.

(b) “parishParish cCouncil” includes the Committee of Consultation and Advice of the Cathedral Church of All Saints, Halifax.

(2) Number: Each pastoral unit Parish may elect or appoint three lay representatives.

(3) Qualifications: Each lay representative shall be a communicant of a congregation that forms part of a Parish who attends worship services regularly and is of the full age of 16 years before his or her election or appointment and who is also qualified to vote at meetings of the Parish he or she is to represent. and regular attender of the full age of 16 years before his or her election or appointment who is also qualified to vote at meetings of the pastoral unit he or she is to represent.

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(4) Genders and Age Groups: In electing or appointing lay representatives, a pastoral unit Parish shall take into account the genders and age groups of the members of the pastoral unitParish.

(5) Election or Appointment: The lay representatives shall be elected at a congregational meeting of the pastoral unit Parish called for that purpose. The parish councilParish Council of the pastoral unit Parish (or a coordinating committee of parish councilParish Councils of a pastoral unit Parish consisting of a combination of parishesParishes) shall fill any vacancies that have not been filled at the congregational meeting.

(6) Alternates: Each pastoral unit Parish may elect or appoint an alternate for each lay representative or youth delegate elected or appointed.

(7) Credentials: The Chair of the meeting at which Lay Representatives and alternatives are elected or appointed shall as soon as possible after the close of the meeting forward to the Executive Secretary of Synod a certificate stating

(a) the number of communicants in the pastoral unitParish;

(b) the names of the persons elected or appointed as Lay Representatives and alternates and their respective post office addresses; and

(8) Term: Lay representatives shall continue in office until their successors are elected or Appointed but may resign at any time by submitting a letter of resignation to the Bishop and will not serve more than two terms consecutively where ever possible. Be it further resolved that this has effect at the next election of sSynod delegates at an annual meeting of a ParishParish Council General Meeting.

(9) Casual vacancy: If any lay representative dies, resigns, declines to serve, secedes from the Church, ceases to be qualified for election as a lay representative under this Section or becomes incapable of carrying out the duties of a lay representative, his or her alternate shall take his or her place as a lay representative but, if there is no alternate or if the alternate also becomes incapable of carrying out the duties of a lay representative, the pastoral unit Parish that elected or appointed the lay representative or the alternate shall fill the vacancy for the unexpired portion of the term of the lay representative and the Chair of the meeting at which the replacement lay representative is elected or appointed shall forward a supplementary certificate to the Executive Secretary of Synod.

6 Youth Delegates

(1) Number: Each pastoral unit Parish may elect or appoint one youth delegate.

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(2) Qualifications: Each youth delegate shall be a communicant and regular attender who will be at least sixteen years of age upon the opening of Synod and under the age of twenty-five years upon the conclusion of Synod and who is also qualified to vote at meetings of the pastoral unit Parish he or she is to represent.

(3) Election or Appointment: The youth delegate shall be elected at a special meeting of the pastoral unit Parish called for that purpose or appointed by the parish councilParish Council (or a coordinating committee of parish councilParish Councils of a pastoral unit Parish consisting of a combination of parishesParishes).

(4) Alternate: Each pastoral unit Parish may elect or appoint an alternate youth delegate.

(7) Casual Vacancy: If a youth delegate dies, resigns, declines to serve, secedes from the Church, ceases to be qualified for election as a youth delegate under this section, or otherwise becomes incapable of carrying out the duties of a youth delegate, his or her alternate shall take his or her place as the youth delegate. If there is no alternate, or if the alternate also becomes incapable of carrying out the duties of a youth delegate, the pastoral unit Parish shall fill the vacancy for the unexpired term of the youth delegate and the Chair of the meeting at which the replacement youth delegate is elected or appointed shall forward a supplementary certificate to the Executive Secretary of the Synod.

12 Officers of Synod

(2) The Executive Secretary shall be appointed by the Bishop, subject to ratification by Synod, for a term of three two years and may serve for up to two three consecutive additional terms.

(3) The Assistant Secretary, who shall be a member of Synod, shall be elected appointed by the Bishop three months prior to date of Synod at each session of Synod and shall serve until the election appointment of his or her successor.

13 Executive Secretary – Duties

The Executive Secretary shall

(a) attend all meetings of Synod and ensure that the minutes of these meetings are recorded and preserved;

(b) attend all meetings of Diocesan Council, set the agenda in consultation with the Bishop and ensure that the minutes of these meetings are recorded and preserved and prepare the Report of Diocesan Council for Synod;

(i) ensure that every clerical and lay representative is notified of notice in respect of all meetings of Synod is publicly posted on the website of the Diocese of Nova Scotia and Prince Edward Island, and that notice thereof is given to all Parishes;

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(j) ensure that the Convening Circular, Synod Minutes and other relevant materials are prepared and distributed and publicly posted on the website of the Diocese of Nova Scotia and Prince Edward Island, and that notice thereof is given to all Parishes;

16 Registration

The Executive Secretary shall arrange for the registration and for the check-in of each member of Synod before the member enters the session of Synod.

17 First Day - Order of Business

On the first day of the session, after prayers

(a) the Chair shall lay on the table the report of the Standing Committee on Credentials;

(b) when necessary, the ratification of the appointment of an Executive Secretary;

(d) the appointment of an Agenda Committee and other Committees.

(e) the consideration of the report of the Committee on Nominations.

21 Committees and Other Groups of Diocesan Council

(1) Unless otherwise prohibited by the Constitutions and Canons, the Diocesan Council may by resolution establish vision teams, committees, sub-committees, task forces or other groups (collectively, ‘Groups’, and each, a ‘Group’) for any purpose within the scope of its powers, and define each Group’s membership, the terms of office of its members, chair, quorum, and terms of reference, including the functions that it is to fulfill under the canons and policies of the Diocese.

(2) The Diocesan Council shall report all resolutions that it adopts pursuant to subsection (1) in its annual report and in its report to Synod.

(3) The Chair of a Group established by the Diocesan Council for which the Bishop is not an ex- officio member shall send notice of each meeting to the Bishop. The Bishop, or the Bishop’s delegate, may attend any meeting of the Group and may participate in its discussions.

(4) A Constitution and Canons Committee shall be appointed by the Bishop, with such terms of reference, roles and responsibilities as may be established by the Bishop from time to time.

(5) An Audit Committee shall be appointed by the Diocesan Council, with such terms of reference, roles and responsibilities as may be established by the Diocesan Council from time to time.

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(6) An Archives Committee shall be appointed in accordance with the provisions of Canon 24, to carry out the functions set out in Canon 24.

(7) An Appointments Committee shall be appointed by the Diocesan Council with such terms of reference, roles and responsibilities as may be established by the Diocesan Council from time to time.

22 Responsibility for Funds

Not later than the first day of May in each year, Diocesan Council or other Group having charge of any funds of Synod requiring contributions from the parishesParishes shall furnish to the body responsible for preparing the annual budget the statement of the amount which will be required for its funds for the next ensuing year with full information in respect to the state of such funds.

24 Regional Deans – Report on Memorials

Regional Deans shall, not later than four months prior to a regular meeting of Synod, provide the Executive Secretary of Synod with the names of all members and former members of Synod who have died since the last annual meeting of Synod with a brief and appropriate notice respecting each.

24 25 Other Committees of Synod

(1) The Bishop may appoint such committees of Synod at such times and for such purposes as the Bishop deems advisable, such as a Synod Arrangements Committee, an Agenda Committee and a Resolutions Committee.

(2) The membership and duties of the Committee on Nominations are defined in Canon 17.

(3) The Committee on Deceased Members shall be composed of the Regional Deans and such other members as Synod shall appoint and shall present to Synod at its annual meeting the names of all members and former members of Synod who have died since the last meeting of Synod with brief and appropriate notice respecting each.

25 26 Special Committees of Synod

(1) Synod may appoint any special committee that it deems necessary or desirable.

(2) The mover of the resolution under which any special committee has been appointed, shall be a member of such committee, unless other provision be 14 made in the resolution appointing the committee.

26 27 All Committees of Synod - quorum, vacancies, reports, etc.

27 28 Requirements for a Motion

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28 29 Rules of Order and Debate

29 30 Evidence

(1) For all purposes, matters and things subject to the control of Synod and concerning which it has power to make Canons, rules and regulations, the printed Journals of Synod for each and every the past sessions thereof, certified by the signature of the Bishop of Nova Scotia and Prince Edward Island, or Executive Secretary or Assistant Secretary of Synod to be the record of the proceedings, acts and Canons of the said Synod shall be taken to be and shall have the force and effect of the original and authentic records of all the proceedings, acts, minutes, Journals and Canons of Synod, to all intents and purposes.

(2) All copies and extracts, written or printed, certified by the signature of the Executive Secretary or Assistant Secretary of Synod for the time being, to be true copies of or extracts from the Journals of Synod, shall be received as proof in matters over which Synod has authority or jurisdiction, without any other evidence being necessary as to the contents thereof and shall be held authentic and correct until the contrary be proved.

30 31 Transitional Provisions

(1) A standing committee of Synod in existence before a resolution of Diocesan Council is adopted under Section 21 of the Constitution (‘Committees and Other Groups’) that replaces that standing committee with a Group or Groups created by the Diocesan Council shall continue to fulfill its functions until that resolution is adopted and comes into effect, and then that standing committee and the regulation or regulations of Synod relating to it shall cease to exist. The sections of the Constitution and regulations relating to the standing committees of Synod will be appended to the Constitution for reference until the last of the standing committees has been replaced.

(2) A reference in a canon or policy to a standing committee of Synod that is replaced in accordance with subsection (1) shall be read as a reference to the relevant Group or Groups created by Diocesan Council.

(3) The amendments to the Constitution relating to the re-organization of committees shall come into effect on the adoption of a resolution of Synod approving them, with the exception of the repeal of subsections (1), (3), (4), (5), (6), (7), (8), and (9) of the former section 21, Standing committees of sSynod, which repeal shall come into effect by resolution of Diocesan Council.

Resolution: BE IT RESOLVED THAT where, by an amendment to the Constitution of the Synod or to the Canons, any provision of the Constitution or Canons is renumbered or relettered, any reference in the Constitution or Canons to what was the number or letter of that provision before the amendment comes into force, shall, with respect to any subsequent transaction, matter or thing, be deemed to be a reference to the new number or letter given that provision by the amendment.

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# 6 Resolution to amend the Constitution of Synod to change lay representation to Synod.

Resolved that the Constitution of the Synod of the Diocese of Nova Scotia and Prince Edward Island be amended so that the following provisions of the Constitution which define the lay representation to Synod be amended by removing the sections of the Constitution of Synod with lines running through them and adding sections that are underlined as set out below.

Mover: Rev. Tammy Hodge Seconder: Rev. Andrew Mortimer [email protected] 29 Westwood Blvd. Upper Tantallon NS B3Z 1H4

Commentary: In an effort to make our Diocesan synod more effective I resolve that we amend the Constitution of the Synod of the Dioceses of Nova Scotia and Prince Edward Island so that those articles of the constitution which define the lay representation to synod be changed as below:

Section 5 Lay Representatives (1) In this Section and in Section 6, (a) “pastoral unit” means (i) a pastoral unit as defined in Canon 35, and (ii) the congregation worshipping in the Cathedral Church of All Saints, Halifax, and (b) “parish council” includes the Committee of Consultation and Advice of the Cathedral Church of All Saints, Halifax. (2) Number: Each pastoral unit may elect or appoint three two lay representatives.

# 7 Resolution to amend the Constitution of Synod to change clergy representation to Synod.

Resolved that the Constitution of the Synod of the Diocese of Nova Scotia and Prince Edward Island be amended so that those provisions of the Constitution which define the clerical representation to Synod be amended by removing the sections of the Constitution of Synod with lines running through them and adding sections that are underlined as set out below.

Mover: Rev. Tammy Hodge Seconder: Rev. Carl Fraser [email protected] 29 Westwood Blvd. Upper Tantallon NS B3Z 1H4

Commentary: Some parishes in our diocese have large numbers of clergy attached to them who are entitled to attend Synod. This can give these parishes a disproportionate representation in any Synod votes. In an effort to make parish representations more balanced across the diocese and also to make our Diocesan Synod more effective the above motion has been proposed.

Section 4 Clerical Members The Executive Secretary under the direction of the Bishop and in consultation with

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the Registrar shall compile a list of all members of the clergy entitled, pursuant to this Constitution, to seats on Synod as clerical members. Of the entitled clergy of a parish no more than two clerics should attend each Synod, one of whom should be the rector or incumbent.

#8 Resolution to amend Canon 6 to include the expansion of the Registrar’s record keeping and the addition of deconsecrations.

Resolved that Canon 6 entitled, The Registrar, be amended by removing the sections of Canon 6 with lines running through them and adding the sections underlined as set out below.

Mover: Daphne Beeler Seconder: Gordon Redden

Commentary: The changes to the Diocesan Registrar’s duties include the expansion of the Registrar’s record keeping to include both electronic and hard copy format. It also adds the recording of deconsecrations as an official record of Synod.

CANON 6 THE REGISTRAR

1. The Bishop shall appoint a Registrar who shall hold office during at the pleasure of the Bishop.

2. (1) The Registrar shall keep suitable books, to be provided by Synod, in which he or she shall record records and indices in electronic and/or hard copy format (the “Records”) for the purpose of recording such official acts of the Bishop or of the Synod as required record or registration.

(2) It shall be his or her the Registrar’s special duty to enter and record:

(a) A short description of the boundaries of the Diocese and of the several archdeaconries, regional deaneries and parishes therein.

(b) A list of the Clergyclergy of the Diocese from time to time, with their academic standing and the respective dates of their admission as deacons or priests and a list of the different parishes or stations in which they have served.

(c) The election or appointment of clergy or laypersons to any Diocesan office in the diocese, such as chancellor, dean, archdeacon, canon, honorary canon, registrar, or regional dean.

(d) All Bishop’s instruments, letters of orders, licenses, letters of institution, mandates of induction, and the returns thereto, and other official

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instruments issued by the Bishop to the clergy of the Diocese from time to time.

(e) A record of all confirmations of individuals and of all and consecrations and deconsecrations of Churches churches and cemeteries.

(3) He or she The Registrar shall be the proper custodian of all grants, deeds, conveyances, probates or certified copies of wills, or parts thereof, in any way relating to and or property granted, conveyed or devised for the benefit or use of the Church in the Diocese, and shall enter in books provided by the Synod Records the date of every such grant, conveyance or will, and the names of the grantors or testators, and the name of the grantee or devisee, together with; also a short description of the property, and a memorandum of the trust or object of the grant or devise.

3. The Registrar shall from time to time, on application give a certificate of any entry of baptism, marriage or burial entered in any parish register or of any other record or document in his or her the Registrar’s custody.

4. He or she The Registrar shall make a report annually to the Synod of his or her the Registrar’s acts during the year.

# 9 Resolution to amend Canon 8 regarding the election of delegates to General Synod.

Resolved that Section 2 of Canon 8 of the Diocese of Nova Scotia and Prince Edward Island in respect of the “Provincial” Synod of Canada be amended by removing sections of Canon 8 with lines running through them and adding sections that are underlined as set out below.

Mover: Rev. John Clarke Seconder: Rev. Andrew Mortimer

Commentary: In a cost saving measure and an attempt to make Provincial Synod more effective the Provincial Synod of the Ecclesiastical Province of Canada in September 2012 reduced the number of delegates elected or appointed in each diocese from 11 to 5 (plus the bishops). It used to be that each diocese sent 5 clergy, 5 laity and 1 youth. Now each diocese will send 2 clergy, 2 laity and 1 youth. Currently, our Canons guarantee Region 1, Prince Edward Island a delegate to Provincial Synod. Given the changes to the delegate count at Provincial Synod Region 1, Prince Edward Island, at a meeting of the Diocesan Church Society of PEI, relinquished this guarantee. This motion removes the guarantee of a delegate to Provincial Synod for Prince Edward Island but does not change the guarantee for a delegate to General Synod. mutatis mutandis = “changing [only] those things which need to be changed”

Section 2 The provisions of Canon 7 on the election of delegates to the General Synod, including the provisions with the exception of Section 3 thereof providing for the election of a resident of

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Prince Edward Island, shall apply mutatis mutandis to the delegates and substitute delegates to the Provincial Synod, their election and certification.

#10 Resolution to amend Canon 10 to implement Diocesan restructuring.

Resolved that Canon 10 entitled, The Administration and Finance Committee, be amended by removing sections of Canon 10 with lines running through them and adding the sections underlined as set out below.

Mover: Pauline Liengme Seconder: Reid Moore

Commentary: The resolution is brought forward to implement the diocesan restructuring approved by Synod in 2011. In particular, the Standing Committee formerly known as The Administration and Finance Committee has been replaced by the Financial Management and Development Vision Strategy and Support Team (VSST), which reports directly to Diocesan Council. Changes to the Canon include the name change, governance process, and the new Terms of Reference for the Financial Management and Development VSST approved by Diocesan Council.

CANON 10 THE ADMINISTRATION AND FINANCE COMMITTEEFINANCIAL MANAGEMENT AND DEVELOPMENT VISION STRATEGY AND SUPPORT TEAM

SECTIONS 1, 2, and 3, REPEALED 1994

1. Terms of Reference

(1) The mandate and terms of reference of the Financial Management and Development VSST (the "Financial Management and Development VSST") shall be the terms of reference approved from time to time by Diocesan Council and attached hereto as Schedule “A” (the “Terms of Reference”).

2. Composition of Financial Management and Development VSST

(1) The membership of the Financial Management and Development VSST shall be as set out in the Terms of Reference.

3. Meetings

(1) The Financial Management and Development VSST shall hold meetings in accordance with the provisions of the Terms of Reference.

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4. Powers and Responsibilities of the Financial Management and Development VSST

(1) Subject to the appropriate authority (the Synod, Diocesan Council, Bishop) the Committee Financial Management and Development VSST shall have the role and responsibilities set out in the Terms of Reference and the following powers and responsibilityresponsibilities:

(a) to purchase, accept, hold, sell, exchange, mortgage, lease, collect, manage, invest, administer, expend, or otherwise deal with any real or personal property of the Synod or which that Synod may hold in trust;

(b) to invest and keep invested from time to time such funds of the Synod as may be necessary in such securities as are allowed for the investment of trust funds by the laws of the Province of Nova Scotia or the Province of Prince Edward Island, as applicable, for the investment of trust funds, or by Thethe Anglican Church ActsAct of Nova Scotia or the Anglican Church Act of Prince Edward Island, as applicable;

(c) to invest from time to time such funds as the Synod may hold in trust in such securities as are permitted for the investment of trust funds by any instrument creating the trust or failing which as are allowed by the laws of the Province of Nova Scotia or the Province of Prince Edward Island, as the case may beapplicable, for the investment of trust funds or as are allowed by the Anglican Church Act of Nova Scotia or the Anglican Church Act of Prince Edward Island, as applicable;

(d) to review at least twice in each year the portfolio of investments belonging to the said funds;

(e) to recommend to the appropriate authority any action considered necessary to protect the interestinterests of the Anglican Church in this Diocese, or the property or investmentinvestments of the Synod, or to improve the administration of the affairs of Synod;

(f) to make, or concur in, any settlement or agreement made in relation to the property or investment of the Anglican Church or Synod;

(g) (h) to appoint as agent or custodian for the Synod, any bank or trust or investment company for the management and investment of the money, securities and property of Synod or which are held by Synod in trust, and to make such banking arrangements as it may deem advisable from time to time;

(h) (i) to appoint a Diocesan solicitor withWith the approval of the Diocesan Council, to appoint a Diocesan solicitor and to employ such other legal counsel whereas it may select when deemed necessary in the opinion of the CommitteeFinancial Management and Development VSST;

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(i) (j) to review from time to time and to make recommendations to the Diocesan Council with respect to compensation provided to persons, (other than clergy), employed within the Diocese;

(j) (k) to appoint two of its members to the Budget Sub-CommitteeTask Group;

(k) (l) to create a Grants Unitcommittee or task group, such as a mortgage, loan, and property task group and appoint its members thereto, to include including representation from various parts of the Diocese, which committee or task group shall be responsible to the Administration & Finance CommitteeFinancial Management and Development VSST for making grants to Parishes or Ministries, in accordance with guidelines approved by Synod or Diocesan Council;

(l) (m) to create such Units and Task Forcesother committees and task groups as may be deemed necessary in the opinion of the CommitteeFinancial Management and Development VSST;

(m) (n) to provide a financial report to the Diocesan Council at each of its regular meetings together with a written report of its activities, and otherwise as required;

(n) to cooperate with and assist other Vision Strategy and Support Teams responsible for making grants to Parishes or Ministries;

(o) (p) to do and perform such other work as is assigned to it by the Constitution, or which may be assigned to it by Canon or resolution of the Synod, or by the Diocesan Council;

(2) (2) The CommitteeFinancial Management and Development VSST shall from time to time establish such procedures and policies as it may deem necessary for the investment, collection, custody and security of the funds of the Synod; the discharge of the duties of the Chairperson, Vice—Chairperson, Treasurer, Secretary, any bank, trust company, solicitor, or agent; the frequency, time and place of holding meetings; the appointment and duties of Units and Task Forcescommittees or task forces; bonding of employees; banking and accounting matters and all other matters regarding the administration of such funds. All such procedures and policies and any other matters pertaining to the discharge of the CommitteeFinancial Management and Development VSST’s responsibilities shall be subject to revision by the Diocesan Council.

5. Trust Funds

(1) The CommitteeFinancial Management and Development VSST may deal with funds held in trust as one general trust fund. Notwithstanding the investment of funds as one general trust fund nothing herein shall alter the trusts upon which the funds are now vested in or held by the Synod.

(2) Separate and distinct accounts of each and every trust fund shall be kept and the interest and profits received and accruing from the investment of the whole of the general trust fund shall be divided amongst the several trusts pro rata in the proportion borne by each

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separate trust fund to the general trust fund after deducting from such receipts the expenses of management, investment and administration.

6. Other Funds

(1) The CommitteeFinancial Management and Development VSST may recommend to the Diocesan Council the creation of such segregated funds or the annual budgeting of funds for such special purposes as it may consider appropriate or necessary to further the work of the Synod, including, but not to restrict the generality of the foregoing, a car loan fund, a clergy aid fund, a fund for the granting of mortgages or loans to parishes, funds for the making of grants to parishes, and funds for the creation of pension benefits.

(2) The CommitteeFinancial Management and Development VSST may create subcommittees to administer any such funds in accordance with guidelines approved by the CommitteeFinancial Management and Development VSST and Diocesan Council.

7. Signing Authority

(1) All payments made on behalf of the Synod or of any funds held in trust by the Synod shall be by cheque signed by any two of the Bishops, any assistantAssistant or Suffragan Bishop, the TreasurerDiocesan Controller, the Executive Secretary and such additional persons as the CommitteeFinancial Management and Development VSST may from time to time approve. Receipts for funds received on behalf of the Synod or any funds held by the Synod may be issued by any of the foregoing.

(2) Any instrument to be executed on behalf of the Synod shall be executed by affixing the seal of Synod attested to by the signatures of anyoneany one of the Bishop, any assistantAssistant or Suffragan Bishop, the Chancellor, the Vice Chancellor, or the ChairmanChair of the Administration and Finance CommitteeFinancial Management and Development VSST, together with the Executive Secretary or the Treasurer of SynodDiocesan Controller.

SCHEDULE “A”

Terms of Reference

Financial Management and Development VSST Mandate

The Financial Management and Development VSST’s vision is to develop the mechanism to sustain the financial support of the Christ-centred mission-minded programs and services of the Diocese for the benefit of Regions, Parishes and Parishioners and for the secular communities that the Diocese and Parishes reside.

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stabilize the Diocesan finances and then to promote the growth of the finances through investments, allotment revenue, special appeals and bequests. The VSST will be guided by current policies and practices and will review and recommend changes to promote efficiency and effectiveness. The VSST will develop strategies to address short term and long term needs of the Diocese.

The VSST works co-operatively, collaboratively and consultatively with other VSST’s, particularly the Human Resource VSST to ensure that joint recommendations are made where spheres of responsibility overlap and to resolve conflicts and issues before going to Diocesan Council or the Bishop. The VSST will establish standing sub-committees to address issues such as budget or investments and will establish Task Groups to address short term specific needs.

The Financial Management and Development VSST responsibilities include:

• Parish Support – providing Diocesan-run services including central payroll, health care plan, Diocesan programs and Diocesan support (fiscal, personnel, policies and practices and infrastructure) to Regional and Parochial events and activities. • Revenue – providing oversight of the development of the Diocesan budget and promotion of the compliance with the allotment set by Diocesan Council. Oversight of the development of an investment strategy, which fits with the Diocesan vision, that provides growth in revenue available to the Diocese and Parishes. Oversight and guidance on the development of special appeal strategies to address short term needs and long term sustainment of Diocesan programs. Promotion of and support of Diocesan planned giving strategies. • Compensation and Benefits: working in collaboration with the Human Resource VSST to develop attractive and fiscal responsible compensation and benefits packages that will attract persons to ordained ministry and lay service to the Diocese. • Financial Organization and Structure – working in collaboration with other VSSTs and Diocesan staff to develop a Diocesan financial structure that is dynamic and flexible and to recommend adjustments to the structure to meet new or developing needs. To eliminate duplication of effort in the provision of financial support or development. • Measurement – developing financial performance measurement tools and guidelines on the outputs of the Financial Management and Development VSST, reviewing these annually and communicating the review to the Diocese

The Financial Management and Development VSST will be composed of:

• Team Leader – ordained or lay active member of the Diocese with financial background; • Members – 6 to 8 lay or ordained with interest in, and expertise about, financial management or financial development, appointed by Diocesan Council; • Other supports – The Diocesan Controller is the staff support person to the Financial Management and Development VSST. The chairs of the Task Groups of the Financial Management and Development VSST may be members of the VSST or they may

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participate as resource people for particular meetings. Other VSST Team Leaders would be invited to attend when the finances concerning their work were being discussed e.g. the Chair of the Human Resource VSST would be expected to attend when the cost of compensation and benefits were being discussed by the Financial Management Development VSST.

Terms of Appointed Members of the Financial Management and Development VSST

• The Team Leader shall be appointed by the Bishop, approved by Diocesan Council, and made a Co-opted member of Diocesan Council by the Bishop. • The Team Leader shall be appointed for a two year term and may be appointed for not more than two additional consecutive terms of two years each. • One half of the initial members shall be appointed by the Diocesan Council for one year terms and thereafter their replacements shall be appointed for two year terms, and the other half of the initial members shall be appointed for two year terms, such that the members shall have staggered terms that do not all end at the same time. Members may be appointed for not more than two additional consecutive terms of two years each.

The Financial Management and Development VSST will:

• Meet quarterly at least three weeks in advance of the Diocesan Council meeting • Meet to address specific issues with two weeks’ notice of the meeting • Conduct meetings in person or by teleconference • Hold meetings normally at the Diocesan Centre although meetings in other venues are permitted.

The Financial Management and Development VSST will;

• Report at the regular meeting of Diocesan Council; • Report to the Diocesan Synod; • Provide an annual summary the measurement of its objectives to the Diocese; • Provide input to Regions on an as required basis; • Conduct workshops as required or requested.

The Financial Management and Development VSST will be supported by:

• Budget Task Group; • Mortgage, Loan, and Property Task Group; • Investment Task Group; • Planned Giving and Development Task Group; • The Diocesan Insurance Advisor.

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# 11 Resolution to amend Canon 37 to permit raffles as a revenue source.

Resolved that Section 23 of Canon 37 of the Diocese of Nova Scotia and Prince Edward Island be amended by deleting those words that are shown as struck out and adding those words that are underlined.

Mover: Philip Milo Seconder: Liz Milo P.O. Box 224 Lawrencetown, NS B0S 1M0 Email: [email protected]

Commentary: Gambling proceeds are often seen as a possible revenue source for charities. Our diocese encourages church members to practice good stewardship and support the work of the church through offerings from their own financial resources. No church body or organization in our diocese should engage in any fundraising gambling activity that may cause harm to others. This motion is the result of a discussion in the Western Valley Region ACW annual meeting. It was unanimous amongst those attending to change the canon to allow raffles. This was taken to the Valley Regional Council which voted to submit a resolution to Synod to amend Canon 37 section 23 to permit raffles. The economic and demographic reality in many parishes makes it necessary to reach beyond their current memberships for financial resources. Donated items may presently be auctioned or sold directly, but raffles may meet or even surpass the real value of donated items.

Previous Synods have dealt with fundraising through gambling, and the result has been divisive. Gambling is not illicit when it meets these 4 criteria: that which is staked belongs to the participant and is at his/her free disposal; the participant acts freely without unjust compulsion; there is no fraud in the transaction or game; and there is equality between the parties. It is essential that the conditions are fair and transparent. Raffles do not cause hardship on individuals and families in the same way as casinos, lotteries, VLTs, sports betting or other forms of gambling. The church should not participate in any gambling activity that would cause harm.

Section 23. Raffles of donated items are permitted if government required licensing is obtained. Lotteries, raffles, games of chance and any form or other forms of gambling in connection with church sales or entertainments as a means of raising money for financing diocesan or parochial needs are absolutely prohibited.

# 12 Resolution to amend Canon 16 to implement the Diocesan restructuring and add an exemption from allotment for clergy travel.

Resolved that Canon 16 entitled, Budget, be amended by removing sections of Canon 16 with lines running through them and adding the sections underlined as set out below.

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Mover: John Cooper Seconder: Daphne Beeler

Commentary: The resolution is brought forward to implement the diocesan restructuring approved by Synod in 2011. The changes to the Canon include the implementation of the new accounting procedures and reporting structure to Diocesan Council and the role of the Financial Management and Development Vision Strategy and Support Team. Section 4(l)(i) also adds an exemption from allotment for clergy travel reimbursement by a Parish in excess of the average reimbursement for clergy travel by all Parishes in the diocese for the previous year. For 2011 the Diocesan average for travel was $4,500 and 34 parishes exceed that amount and would qualify for an allotment exemption if the resolution were passed. The net effect would be $11,500 in allotment reduction.

CANON 16 BUDGET

Amended by Synod 1996, 1999, 2006, 2008,and 2009

*indicates amendments passed in 2009

1 Definitions

(1) "Budget" is the total amount required to be raised annually for the work of the Diocesan Synod.

(2) "Allotment" is that proportion of parish income which each parish is required to share for the wider work of the Church, as determined under the provisions of this Canon.

(3) "Basic Year" is that last calendar year for which statistics have been reported.

(4) "Gross Receipts" is the receipts of a parish from all of the following sources:

(a) the amounts received by all congregations of the parishes from all sources, including amounts earned on all investments and principal sums expended.

(b) all amounts received by all parish organizations, after deducting the cost of raising such amounts.

(5) "Assessable Income" is gross receipts less allowable exemptions.

(6) "cCapital eExpenditure" means an expenditure made on new construction or major improvement or reconstruction, that is other than normal repairs, maintenance or of a fixed asset, and that adds materially to the scope of or use of a facility and includes expenditures that is defined by regulations of the Diocesan Council from time to time as a capital expenditureCapital Expenditure for the purposes of this Canon.

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(7) "mMemorial dDonation" means a donation or contribution made in memory of a particular person or group of persons and specified by the donor for the purchase of a specific memorial or directed by the donor to be paid to a specific memorial or endowment fund.

2 Budget Sub-CommitteeTask Group

(1) The Budget Sub-Committee Task Group shall be a sub-committee of, and responsible to, the Administration and Finance Committee Financial Management and Development VSST.

(2) *Membership of the Budget Sub-Committee Task Group

(a) *Two members appointed by the Administration and Finance Committee Financial Management and Development VSST from its membership.

(b) Two members appointed by the Regional Deans from their membership.

Provided that if a person who has been appointed pursuant to this subsection ceases to be a Regional Dean, the person shall continue as a member until the earlier of the next meeting of Synod or the appointment of a successor by the Regional Deans.

(d) The Director of Finance in an advisory capacity.

(e)(d) Appointed under 2(c) and 2(d) 2(a), 2(b) and 2(c) for a three year term and may serve two terms

(3) Election of Chairperson and Vice-Chairperson.

The Chairperson and Vice-Chairperson shall be elected at the first meeting of the Sub-Committee after each annual meeting of Synod.

(4) Quorum

A Quorum of the Sub-Committee shall be seven members present a majority of its members.

(5) The Diocesan Controller shall attend all meetings of the Budget Task Group in an advisory capacity, without the right to vote.

3 Responsibilities of the Budget Sub-Committee Task Group

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Unless otherwise determined by Administration and Finance Committee, the Financial Management and Development VSST, the Budget Sub-Committee Task Group shall be responsible for:

(1) The review of annual parochial returns and all the financial statements of the parishes;

(2) The provision of a standard financial return form to indicate the complete finances of the parish;

(3) The securing of planned budget requirements for Diocesan Synod needs and Responsibilities;

(4) The adjusting and coordinating of all estimates in consultation with appropriate bodies;

(5) The recommending of an allotment rate for the next calendar year;

(6)(5) The periodic review of the allotment rate with responsibility to recommend any change;

(7)(6) The submission of a draft budget, with a suggested and a recommended allotment rate as one of the key components, to the Administration and Finance Committee Financial Management and Development VSST;

(8)(7) The study and interpretation of policy and the recommendation of policy change to the Administration and Finance Committee Financial Management and Development VSST;

(9)(8) The approval of exemptions.

(10)(9) Such other duties as may be assigned to it by the Administration and Finance Committee Financial Management and Development VSST.

4 Exemptions

(1) Exemptions will be allowed as follows:

(a) Basic Exemption. A basic exemption for each parish or pastoral unit will be determined each year by the Budget Sub-Committee Task Group in conference with the Parish Relations Committee Task Group applied automatically by the Diocesan Office;

(b) All flow-through funds collected or spent for assistance to the poor and needy, appeals as approved by the Diocesan Council, or collected for other

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organizations and agencies which will be transmitted outside the parish. Monies raised from fund raising activities by Parish Sponsored Youth Organizations (Scouts, Guides, J.A.'s, G.A.'s, C.B.L., etc.) and expended by these groups on their program activities will be treated as flow-through funds;

(c) Funds contributed or interest earned on funds contributed specifically to a Cemetery Fund which are placed in that fund. Capital or interests may not be withdrawn from Cemetery Funds for any purpose other than for cemetery maintenance or development (See Canon 39: I 0-12);

(d) Bequests that are placed in endowment funds. Capital and interest withdrawn for any purpose must be included in parish income for that year. Exemptions claimed must be in accordance with this Canon;

(e) Grants, including operating grants, government grants for non-operating activities or projects in the parish, and monies received from non-parish sources as compensation for damages to church property (e.g. insurance proceeds).

(f) Income from fund-raising events, hall rentals and similar income generating activities is reported as the net income for each event. T the cost of earning such income is exempt.

(g) All amounts in excess of $5000 paid as a housing allowance.

(h) All building maintenance and capital expenditureCapital Expenditures that are described in the Parochial Return, except that regular janitorial services and associated materials or outside maintenance such as plowing, grass cutting and related activities are not exempt.

(i) All clergy travel reimbursement by a Parish in excess of the average reimbursement for clergy travel by all Parishes in the diocese for the previous year.

(2) Memorial Donations: The Parish Relations Sub-CommitteeTask Group of the Healthy Parishes VSST may reduce the assessable income of a Parish for any year by an amount equal to a memorial donationMemorial Donation or expenditure from a memorial investment pursuant to Clause 4(1)(d) of this Canon.

(3) Exemption through allotment appeal. Any income received for a special purpose, whichthat amounts to more than 10% of the assessable income of a parish or pastoral unit for the previous year and which that is not a regular or annual occurrence, provides grounds for an Appeal to the Parish Relations CommitteeTask Group, as specified in paragraph 8(4) of this Canon, to reduce the assessable income on which allotment is based.

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(4) Any exemption claimed in the Parochial Return shall include receipts or other appropriate documentation, to enable the Parish Relations Committee Task Group to determine that the request is consistent with the criteria for these exemptions.

5 Expenses or Income Which are Not Exempt

In accordance with Diocesan Policy, No no exemptions shall be approved for any donations, gifts or income from any source (including interest or other income accruing from any endowment, investment or other fund or bequest), or for any memorials, expenditures, moving expenses, repairs or renovations, except as specified in paragraph 4 above.

6 Budget Preparation and Allotment Rate

(1) The allotment rate for the Budget for the next year shall be computed as the percentage that the amount to be raised (the net budget) is of the Assessable Income of all parishes for the previous year.

(2) In the construction of the annual budget, the Budget Sub-Committee Task Group should take full account of all factors that may affect

(a) the income of the Diocese; and

(b) the working capital requirements of the Diocese.

(3) Any surplus of any year, shall be included in the revenues of the budget of the succeeding, or next succeeding, year by the Budget Sub-Committee, having due regard for the working capital requirements of the Diocese.

(4) The deficit of any year must be included in the budget of the succeeding, or next succeeding year.

(3) Deficit financing is absolutely prohibited.

(5)(4) The Financial Management and Development VSST shall present the proposed Budget and allotment rate to Diocesan Council, which shall approve the allotment rate and the budget with or without amendments.

(6)(5) Surplus financing is absolutely prohibited, excepted in so far as the committee has included an amount demonstrably required to increase working funds, as in (2)b (2)(b) above.

(7) If in any year, after the budget has been adopted, and the suggested rate approved by the Administration and Finance Committee and the Diocesan Council, and after the parishes have been notified of the rate for the budget year, the audited

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financial statements presented to the Administration and Finance Committee show a substantial surplus for the preceding year, then the Administration aid Finance Committee shall be empowered to advise the Diocesan Council that it recommends a certain reduction in the rate of the current year, taking into account the basis of calculating the rate in section 1 above.

(8)(6) If at any time during the year it appears that expenditures should be made which are in excess of that provided in the budget, notification shall be made as soon as possible to the Administration and Finance Committee Financial Management and Development VSST, so that it can decide and advise and make recommendations to Diocesan Council.

(9)(7) Once the Budget Sub-Committee Diocesan Council has determined approved the rate for any year in accordance with this Canon, no senior committee, except as specified in Canon Law, should subsequently alter the rate except as permitted under this Canon, unless it is in receipt of certain knowledge not known at the time the rate was set; in which case, in varying the rate, it should follow the procedures laid down in this Canon for the Budget Sub-Committee in initially setting the rate Diocesan Council, unless it is in receipt of certain knowledge not known at the time the rate was set, shall not alter the rate except in accordance with the procedures laid down in this Canon for initially setting the rate. .

7 Annual Parochial Returns

(1) On or before the 31st of March of each year, unless required earlier by some regulation of Synod or a Committee of Synod, every parish of the Diocese shall furnish an audited financial report for the previous year, ending the 31st of December, reporting Gross Receipts and Assessable Income as defined in Section 1, sub-section 4 and 5.

(2) The information required by the foregoing sub-section shall be furnished by the parish officers on a form supplied by the Budget Sub-CommitteeTask Group.

(3) The Budget Sub-Committee Task Group may call for any further information deemed necessary.

(4) The Budget Sub-CommitteeTask Group, with the approval of the Administration and Finance Committee Financial Management and Development shall have the right to examine the records and accounts of any parish, any congregation or organization of a parish.

8 Payment

(1) The allotment rate for the next year shall become effective and binding on all parishes Oon the adoption of the Budget for the next year by the Diocesan

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Council,. the allotment rate for the next year shall become effective and binding on all parishes.

(2) The allotment rate for the next year shall be applied to the Assessable Income of the parish for the previous year. The allotment amount so determined shall be remitted to the Synod in twelve equal monthly payments in the next year.

(3) Any amount of allotment unpaid at the end of any year shall be considered as debt outstanding and shall be payable in full to the Synod on such terms and conditions as may be negotiated between the delinquent parish and the Synod.

(4) A parish which would suffer undue hardship in paying its allotment amount may appeal to the Parish Relations Sub-Committee in accordance with guidelines established by the Administration and Finance Committee Financial Management and Development VSST. The Parish Relations Sub-Committee shall have the power to adjust the amount of the allotment or to adjust the payment schedule.

9 Other

(1) No special appeals for funds outside a parish shall be made without the consent of the Diocesan Council with the concurrence of the Bishop.

(2) Note the "Budget" does not include pension assessments and Development allocations.

# 13 Resolution to amend Canon 17 to reflect the Diocesan restructuring as it relates to nominations and appointments at Synod to the Diocesan Council level.

Resolved that Canon 17 entitled, Nominations and Elections, be amended by removing the sections of Canon 17 with lines running through them and adding the sections underlined as set out below.

Mover: Daphne Beeler Seconder: Gordon Redden

Commentary: The resolution is brought forward to reflect the changes in the diocesan restructuring approved by Synod in 2011. The changes include the removal from Diocesan Synod of the nominations and elections of Diocesan Council members and the Appointments Committee. Elections and appointments to Diocesan Council are now done in accordance with Canon 11, generally at the Regional Council level, and elections and appointments to the Appointments Committee are now done at the Diocesan Council level.

CANON 17 NOMINATIONS AND ELECTIONS

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1. The Committee on Nominations shall consist of seven lay members of Synod, the Regional Deans and the Executive Secretary. They shall meet at some convenient time and place may be fixed by the Executive Secretary, who shall convene the Committee.

2. (1) Any member of Synod, any regional council and any parish may file the name of any members of the Synod, either clerical or lay, they may desire to submit for election by the Synod at a date to be determined by the Executive Secretary. Regional Deans shall be eligible for nomination to any committee except those committees to which the Regional Deans elect from among their own numbers. Nominations may be made for the following:

(a) General Synod; (b) Provincial Synod; (c) Diocesan Council; (d) Nominations Committee; (e) Elected members of any other committee, board, council or commission; (f) Appointments Committee.

# 14 Resolution to amend Canon 39 to provide flexibility to the existing Canon provisions regarding cemeteries and burial grounds and add new section to deal with columbaria.

Resolved that Canon 39 entitled, Parochial Cemeteries and Burial Grounds, be amended by removing the sections of Canon 39 with lines running through them and adding the sections underlined as set out below.

Mover: Gordon Redden Seconder: John Cooper

Commentary: This amendment would provide flexibility to the existing Canon provisions dealing with cemeteries and burial grounds, and would add a new section dealing with columbaria. It would also make certain grammatical and stylistic changes. For example the references to "parochial corporation" have been replaced with references to "parish corporation".

Part “A”: Cemeteries and Burial Grounds

The existing section of the Canon has been placed into Part “A”, Cemeteries and Burial Grounds. Section 5 of Part “A” is amended to permit the sale by a parish corporation of a portion of its churchyard or other property set apart for burial purposes, but only with the prior written approval of the Bishop and on such terms and conditions as the Bishop may determine.

Problems have arisen as parish churches are increasingly being deconsecrated and sold in rural areas. Often, there are graves adjacent to the church, and it is not possible because of subdivision regulations to subdivide and sell the church building separately from the adjacent

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churchyard where graves are situated. For example, in the Parish of Baddeck, there were six graves on lands adjacent to the church and the proposed sale of the church property to the Baddeck Library Society almost fell through because of the provision in Canon 39 prohibiting the conveyance of any portion of the churchyard set apart for burial purposes. In the end, the transaction was restructured as a lease of the church lands for a 250 year term, with the parish retaining the right to have access to the graves for the purpose of maintaining and caring for the burial plots. Such a solution to the problem, based on a long term lease, will not always be acceptable to a purchaser.

The amendment would give the Bishop the power to approve and impose terms and conditions on any sale of parish property involving burial plots. Moreover, the provincial Cemeteries and Monuments Protection Act, SNS 1998, c.9, as amended, would also operate to protect burial grounds that were conveyed away by a parish. That statute provides that no person may use a cemetery for any purpose other than for the burial or permanent placement of human remains or memorialisation, and that every person who desecrates, damages, or destroys a cemetery or monument is guilty of an offence.

Section 6 of Part “A” provides that burial lots may be made available to members of all faiths, as determined by a resolution of the Parish Council. This would allow a Parish Council to authorize the burial of a non-Anglican spouse, for example, next to a deceased Anglican spouse in a family burial plot.

Part “B”: Columbaria

Part “B” of the Canon is new and deals with columbaria. It provides a similar system for the approval and regulation of parish columbaria as now exists for parish cemeteries. It provides that the conveyance of the niches would be by way of a declaration of trust, as is the case for the conveyance of burial lots. It would establish a columbarium fund, similar to a cemetery fund, in which the proceeds of niches disposed of by the parish would be kept invested.

Schedule “A” to the amended Canon is a revised Model Form for the Conveyance of Burial Lots. Apart from some changes of wording and style, the main change is the incorporation of provisions expressly limiting the liability of the parish for claims in respect of loss or damage to the burial lots.

Schedule “B” is a Model Declaration of Trust and Agreement for the Conveyance of a Niche in a columbarium. It provides that the conveyance of a niche would be by way of declaration of trust, provides for the keeping of a register of the names and locations of the persons whose ashes are interred, sets out provisions limiting the liability of the parish in respect of damage or destruction of the niche or urns stored in the columbaria, and sets out certain regulations respecting the columbarium. It expressly reserves to a parish the right to enlarge or re-model the columbarium in the existing location or any new location, and authorizes the parish to substitute another niche of substantially like size and character in another location, to address the situation where a church with a columbarium may need to be deconsecrated and sold.

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CANON 39 PAROCHIALPARISH CEMETERIES AND, BURIAL GROUNDS AND COLUMBARIA

Part “A” Cemeteries and Burial Grounds 1. Any parochial corporationAny Parish Corporation with the approval of a meeting of the parishioners previously obtained, may set apart and lay out into lots for burial purposes, any portion of its church yard or other property held in trust farfor such purpose.

2. One month’s notice of such meeting of parishioners shall be given in the manner provided by the Canon on ParochialParish Government for the calling of annual meetings of parishioners, and a plan of the portion of such church yard or other property showing the proposed division of said land into burial lots shall be posted up at the entrance to the parishParish church, and in all churches or chapels connected with the said parishParish, during said period of notice.

3. (1) Said meeting may revise or amend, approve or reject said plan, and a record of all resolutions respecting said plan shall be entered in the minutes of said meeting.

(2) On the final approval of said plan, a certificate to that effect shall be endorsed thereon by the Rector or Incumbent and the Secretary of the meeting. 4. After the enactment of this Canon no lot or portion of any church yard or other property held by any parochial corporationParish Corporation shall be disposed of for burial purposes except such as is shewnshown on a plan previously submitted to and approved by a meeting of parishioners, as hereinbefore provided.

5. No parochial corporationNo Parish Corporation shall hereinafter sell or convey in fee simple any portion of its churchyard or other property set apart or laid out for burial purposes without the prior written approval of the Bishop, and only on such terms and conditions as the Bishop may determine.

5.6. Burial lots may be made available to members of all faiths, as determined by a resolution of the Parish Council.

6.7. Every conveyance of burial lots forming part of any churchyard or other property shall be by way of a declaration of trust in the form annexed hereto as Schedule "A".

7.8. Such lots shall be conveyed on application to the church wardensChurch Wardens for the time being, who upon the payment of the price agreed upon, shall give a

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conveyance of the same; and no burial shall take place in any such lot, nor any conveyance be given until such price shall have been paid.

8.9. The parochial corporationThe Parish Corporation shall have power to fix and determine prices to be paid by persons desirous of acquiring one or more of said lots and burial fees in respect of interments therein. The parochial corporationParish Corporation shall have power to set apart a portion of any cemetery property for the burial of persons whose friends are unable to pay for a lot, but no person shall be buried in said portion, or without burial fees, except with the approval of the Rector and church wardensChurch Wardens.

9.10. The proceeds of all burial lots disposed of by the corporationParish Corporation shall be kept in a special Cemetery Fund and invested under the direction of the parochial corporationParish Corporation.

10.11. (1) The income arising from the investment of said moneys shall be used for defraying the cost of conveyance of said lots, the registration of burial lots and graves, the up-keep and repair of said cemetery property, including the fences, paths and enclosures, the up-keep and repair of any chapel used solely for mortuary purposes, the drainage of said property, the care of the trees, the employment of a caretaker and the general improvement and beautification of the property.

(2) Any burial fees received by said corporationthe Parish Corporation after deducting therefrom the cost of opening the grave and incidental to any interment shall be added to the income of said fund. (3) Any surplus of income remaining at the end of the year and not required for the purposes defined in this section shall be added to and form part of the principal of said Cemetery Fund, except that, if the surplus income for a year, expressed as a percentage of the market value of the Cemetery Fund at the beginning of the year, exceeds the rate of inflation, as measured by the percentage change in the Consumer Price Index (all items) for Canada for the previous year, then the excess surplus income may be paid first toward the parishParish’s allotment arrears, and second toward the Parish’s allotment. 11.12. (1) The parochial corporationParish Corporation with the approval of a meeting of parishioners, shall have power to devote a sum not exceeding one half of the principal of such Cemetery Fund for the necessary enlargement of said property or the acquisition of other property for burial purposes, its division into burial lots in accordance with this Canon, and the initial improvement of said property.

(2) Except as in the foregoing subsection provided, no portion of the principal or income of said fundCemetery Fund shall be used for the purchase of

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property, the building or repair of any church, or other building, in said parishParish, the payment of salaries, or other general parochialParish purposes.

Part “B” Columbaria 1. A Parish Corporation must make an application to the Bishop to construct a Columbarium (a vault with niches for urns containing ashes).

2. A Parish Corporation, with the approval of a meeting of the parishioners previously obtained, may propose to set apart a portion of its cemetery or burial ground, or a portion of a church building or other structure, for use as a Columbarium.

3. One month’s notice of such meeting of parishioners shall be given in the manner provided by the Canon on Parish Government for the calling of annual meetings of parishioners, and plans and specifications of the Columbarium, and of its proposed location, shall be posted at the entrance to the Parish church, and in all churches or chapels connected with said Parish, during the said period of notice.

4. The meeting of parishioners may revise or amend, or approve or reject a proposed Columbarium, and a record of all resolutions respecting the Columbarium shall be entered in the minutes of the said meeting.

(1) On the final approval by the meeting of parishioners of the proposed Columbarium, a certificate to that effect shall be endorsed thereon by the Rector and the Secretary of the meeting. 5. The Columbarium must be located on church property, and it may be a “free standing” building or structure or form part of an existing church building. The space being provided should allow for future expansion.

6. The Parish Corporation must obtain any necessary provincial and municipal approvals, and must provide satisfactory evidence to the Bishop that all such approvals have been obtained.

7. Niches may be made available for single, double, or family purposes.

8. The Bishop must approve in writing the plans, specifications, and location of a proposed Columbarium before a Parish Corporation can proceed with the construction of a Columbarium.

9. The Columbarium must be insured for fire and theft in such amounts and with such other coverage as may be required by the Bishop.

10. The Columbarium may be made available to members of all faiths, as determined by resolution of Parish Council.

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11. The Parish Corporation shall be responsible for the cost of constructing the Columbarium.

12. Every conveyance of niches forming part of a Columbarium shall be by way of a Declaration of Trust and Agreement in the form annexed hereto as Schedule "B".

13. Such niches shall be conveyed on application to the Church Wardens for the time being, who upon the payment of the price agreed upon and upon the execution of the Declaration of Trust and Agreement in the form annexed hereto, shall thenceforth hold the niche in trust for the grantee; and no interment of ashes shall take place in any such niche nor any such Declaration of Trust and Agreement be made until such price shall have been paid.

14. The Parish Corporation shall have power to fix and determine the prices to be paid by persons desirous of acquiring one or more of such niches and interment fees in respect of interments in the Columbarium. The Parish Corporation shall the power to provide a niche for the interment of ashes of persons whose friends or family are unable to pay for a niche, but no person shall be interred in such niche with, or without burial fees, except with the approval of the Rector and Church Wardens.

15. The proceeds of all niches disposed of by the Parish Corporation shall be kept in a special Columbarium Fund and invested under the direction of the Parish Corporation.

16. (1) The income arising from the investment of said money shall be used for deferring the cost of constructing the Columbarium, the registration of the niches, the cost of the interment of ashes in the Columbarium, the up-keep and repair of the Columbarium and the building or structure in which it is housed, and the employment of persons to provide such services.

(2) Any fees received by the Parish Corporation after deducting the expenses of constructing, operating, and repairing the Columbarium shall be added to the income of the Columbarium Fund. (3) Any surplus of income remaining at the end of year and not required for the purposes defined in this section shall be added to and form part of the principle of the said Columbarium Fund, except that, if a surplus income for a year, expressed a percentage of the market value of the Columbarium Fund at the beginning of the year, exceeds the rate of inflation, as measured by the percentage change in the Consumer Price Index (all items) for Canada for the previous year, then the excess surplus income may be paid first toward the Parish’s Allotment arrears and second toward the Parish’s allotment.

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17. (1) The Parish Corporation, with the approval of a meeting of parishioners, shall have power to devote a sum not exceeding one half of the principal of such Columbarium Fund for the enlargement of the said Columbarium.

(2) Except as in the foregoing sub-section provided, no portion of the principal or income of said Columbarium Fund shall be used for the purchase of property, for the building or repair of any building other than the building of which the Columbarium is housed in said parish, the payment of salaries, or other general Parish purposes. 18. The use of the Columbarium shall be subject to the applicable laws of the Province of Nova Scotia and the Province of Prince Edward Island, as applicable.

SCHEDULE “A” (MODEL) FORM FOR THE CONVEYANCE OF BURIAL LOTS

We, the Rector, Wardens and Parish Council of the Parish of St. James• in the Town of Plymouth inProvince of Nova Scotia/Prince Edward Island, a body corporate under the Anglican Church Act, hereinafter referred to as the Parochial"Parish Corporation", in consideration of the sum of………… • dollars to us in hand, well and truly paid, do hereby declare that we hold the following property, viz.: All and singular burial lots 1 and 2 in Block A, as shown on a plan of the churchyard propertyor/ (cemetery property) of St. James’• Church at Plymouth aforesaid • , County of • , Province of • . In trust for John JamesDoe (the "Grantee"), his heirs and assigns for their use and benefit, to be used by him or them for burial purposes and for no other purpose, subject always to the following conditions: a) The title to said lands shall remain forever in said parochial corporationParish Corporation subject to this declarationDeclaration of trustTrust.

b) The use of said lots includes the use of the paths and roadways between the main highway and said lots.

c) The privilege hereby granted does not include any right to use any church or chapel in said parishParish.

d) Any interment in said lot shall be in accordance with the rites of the Anglican Church of Canada except with the consent of the Rector or Incumbent of the Parish to another rite, and no ceremony shall be conducted or service read within said churchyard except with the consent of the Rector or incumbentIncumbent of said parishParish., previously obtained.

e) The parochial corporationThe Parish Corporation hereby undertakes to keep a record of all interments in said lot, designating any grave on a plan to be kept by said corporation and in the parishParish register of burials.

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f) Any stone, tomb, or monument erected on the lot shall be subject to the approval of the Rector or incumbentIncumbent for the time being.

g) The parochial corporationThe Parish Corporation hereby undertakes to invest the price paid for the privilege and use of said lot, and to use the income therefrom for maintenance of said cemetery in accordance with the Canons of the Diocesan Synod of Nova Scotia.

h) No body interred in said lot shall be removed therefrom except with the consent ofthe parochial corporation previously obtained and subject to the regulations of the Provincial or Local Board of Health the Parish Corporation previously obtained and subject to the laws and regulations of the Province of Nova Scotia/Prince Edward Island.

i) We agree to use reasonable care to maintain the burial lot(s) but the Parish shall not be liable to the Grantee, or his or her heirs, executors, administrators or permitted assigns, with respect to any loss or damage in respect of the burial lot(s) or the remains interred therein caused or contributed to by us or by anyone acting under the authority of the Parish, or in connection with anything done or not done with respect to the burial lot(s) by us or by anyone acting under the authority of the Parish; and the Grantee releases the Parish from any claims with respect thereto.

In witness whereof the ParochialParish Corporation has hereto set its corporate seal and executed these presents by the hands of the Rector, Wardens and Parish Council ClerkSecretary. DATED: Parish of • ……………………………… By: …………………………………. Rector And: …………………………………. Warden

And: …………………………………. Warden

I, the Grantee, agree to, and covenant to comply with, the terms and conditions respecting the use of the burial lot(s), as described above. This agreement shall be binding on my heirs, executors, administrators, and permitted assigns. I also agree that the Parish shall not be liable to me, or my heirs, executors, administrators and permitted assigns, with respect to any loss, damage or destruction to the remains buried in the burial lot(s), or in connection with anything done or not done with respect to the burial lot(s) by the Parish or by anyone acting under the authority of the Parish..

SCHEDULE “B”

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ST. • COLUMBARIUM IN THE PARISH OF • (MODEL) DECLARATION OF TRUST AND AGREEMENT

Niche Number “______” We, the Parish of • , in the Province of Nova Scotia, a body corporate under the Anglican Church Act (the “Parish”), in consideration of the sum of $______(the “Niche Consideration”) paid to us by ______(the “Grantee”) declare that we hold the above-described niche in St. • Columbarium in trust for the Grantee, and his or her heirs, executors, administrators and permitted assigns, for their use and benefit, to be used by him or her or them to store the ashes of • person(s) and for no other purpose, subject to the following terms and conditions: (a) The title to the niche and the lands upon which the niche is situate and the Columbarium stands shall remain forever in the Parish subject to this Declaration of Trust.

(b) The rights of the Grantee, and his or her heirs, executors, administrators and permitted assigns, to control and use the niche, or to sell or transfer it, or any interest in it, shall be as set forth in the regulations respecting the Columbarium made by the Parish, as amended from time to time (the "Regulations").

(c) We agree to keep a register of the name and address of each grantee of a niche in the Columbarium and of each transfer from one grantee to another.

(d) We agree to keep a separate register, available for public inspection, of the name of every deceased person whose ashes are interred in the Columbarium, the location of the ashes, the date of the interment and the particulars of every disinterment or removal of ashes.

(e) After deducting an amount established by the Parish for each niche with respect to the initial capital cost of the Columbarium, we agree to invest the balance of the sum paid for the use of the niche, and to use the income from it, for the maintenance of the Columbarium and the building or structure, if any, housing the Columbarium in accordance with the Canons of the Diocesan Synod of Nova Scotia & Prince Edward Island, the legislation governing the Parish as amended from time to time, and the Regulations.

(f) We agree to use reasonable care to preserve the ashes entrusted to us but the Parish shall not be liable to the Grantee, or his or her heirs, executors, administrators or permitted assigns, with respect to any loss or damage in respect of the niche or Columbarium caused or contributed to by us or by anyone acting under the authority of the Parish, or with respect to the destruction of urns or ashes stored in the Columbarium, or in connection with anything done or not done with respect to the Columbarium caused or contributed to by us or by anyone acting under the authority of the Parish; and the Grantee releases the Parish from any claims with respect thereto.

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(g) The Parish reserves the right to itself to enlarge or remodel the Columbarium in the existing location or in a new location and to abandon the use of the existing Columbarium. In any of these cases, if the above described niche is affected, we will substitute another niche of substantially like size and character, in which case the Grantee, and his or her heirs, executors, administrators and permitted assigns, shall have the same rights in the substituted niche as are granted by this Declaration of Trust.

(h) Use of the niche shall also be subject to the applicable laws of the Province of Nova Scotia, or the Province of Prince Edward Island, as applicable.

DATED: Parish of • ……………………………… By: …………………………………. Rector And: …………………………………. Warden

And: …………………………………. Warden

______Grantee ______

Signed, sealed and delivered in the presence of:

Regulations Respecting the St. • Columbarium in the Parish of • We, the Parish of •, with the approval of the Bishop of Nova Scotia and Prince Edward Island, make the following regulations respecting St. • Columbarium in • Church: (i) Space priority: The individual niches will all be a standard price regardless of location. They will be assigned by us on a first come, first served basis.

(ii) Uniformity: Each niche will have an [oak] face with a [brass] plaque supplied by us, incised by us with names, date of birth, and dates of death, to ensure that all niches

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will have a uniform appearance. No additional memorial of any type will be permitted in the Columbarium.

(iii) Permission required: The interment of ashes will be permitted only with the written permission of the Grantee, his or her heirs, executors, administrators, or permitted assigns, except in cases where the Grantee, heir or assign has died and his or her ashes are to be interred.

(iv) Committal Services: Any interment of ashes in the niche, and any ceremony conducted or service read within the Parish, shall be in accordance with the rites of the Anglican Church of Canada, except with the prior consent of the Rector or Incumbent of the Parish to another rite.

(v) Access: The use of the niche includes the right to reasonable access to the niche, as determined from time to time by us, for the Grantee, his or her heirs, executors, administrators, permitted assigns, family and the public.

(vi) Privileges: Other than the right to reasonable access, the use of the niche does not include any greater privileges with respect to the use of the Church than are available to other members of the congregation or the public, as the case may be.

(vii) Flowers: Flowers are permitted in the Columbarium area in accordance with Parish policy.

(viii) Removal: No ashes interred in the niche shall be removed except with our written permission.

(ix) Sale or Transfer: No transfer, whether by sale or otherwise, of a niche shall be registered unless and until we have been notified of the proposed transfer in writing and have not exercised our option to repurchase the niche for the original Niche Consideration within 60 days of such notification, and then only if the transferee signs a conveyance and agreement in the form approved for use by us at the time.

(x) Amendment: With the approval of the Bishop, we may amend or add to these regulations from time to time.

#15 Resolution to amend Canon 24 to reflect the Diocesan restructuring as it relates to elections and appointments to the Archives Committee.

Resolved that Canon 24 entitled, Archives, be amended by removing the sections of Canon 24 with lines running through them and adding the sections underlined as set out below.

Mover: Gordon Redden Seconder: John Cooper

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Commentary: The resolution is brought forward to reflect the changes in the diocesan restructuring approved by Synod in 2011. Elections and appointments to the Archives Committee are now done at the Diocesan Council level.

CANON 24 ARCHIVES

1. There shall be a Committee of the Synod Diocesan Council known as the “Archives Committee”, hereinafter called the “Committee”.

2. (1) Membership

The Committee consists of:

(a) four persons appointed by the Appointments CommitteeDiocesan Council, each for a term of four years to a maximum of two consecutive terms;

(b) the Diocesan Archivist;

(d) the Executive Secretary of Synod.

#16 Resolution to amend Canon 31 to extend the term for which Trustees can be appointed.

Resolved that Canon 31 entitled, Trusteeship Canon, be amended by removing the sections of Canon 31 with lines running through them and adding the sections underlined as set out below.

Mover: John Cooper Seconder: Daphne Beeler

Commentary: The resolution is brought forward to extend the term for which Trustees can be appointed from three months to such term not exceed one year as the Bishop deems appropriate and the Diocesan Council approves. Experience has shown that three months is too short a time for Trustees to complete their services under the Canon, which has generally resulted in the need for several consecutive renewals of Trustees' Commissions. This amendment will give the Bishop and Diocesan Council greater flexibility in establishing a realistic term for Trustees, based upon the circumstances of the Parish.

The amendment would also make it possible for an annual general meeting or a special meeting of a parish to elect one or more Trustees to the office of warden, secretary, or treasurer of the parish, for a term not to exceed the term of the Trustees' Commission. In some cases involving parishes with small congregations, it has become difficult to find congregation members

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prepared to serve as wardens, secretary, or treasurer, which creates a problem for the governance of the parish until such time as the parish officers required by Canon 35 can be elected. This amendment would enable the congregation of the Parish to elect a Trustee or Trustees to such parish offices in circumstances where parishioners are not available to fill these positions.

CANON 31 TRUSTEESHIP CANON

Enacted-2009 Interpretation

3. In this Canon:

Parish in Distress means any Parish, whichthat is, in the opinion of Diocesan Council, dysfunctional and, without limiting Diocesan Council’s discretion, a Parish is dysfunctional where:

Approval of Diocesan Council

6. A Commission issued by the Bishop under this Canon has a term of three months, which is renewablesuch term not to exceed one year as the Bishop deems appropriate and the Diocesan Council approves (the "Term"), which Term may be renewed by the Bishop with the consent of Diocesan Council;

Powers and Responsibilities of the Trustees

11. Notwithstanding any other provision of the Canon law including without limitation Canon 35, an annual general meeting or special meeting of a Parish may elect one or more Trustees to the office of Warden, Secretary, or Treasurer of the Parish for a term not to exceed the Term of the Trustees' Commission.

Reporting

12. 11. During the term of the Commission, the Trustees shall make interim reports on their work to Diocesan Council at such intervals as may be determined by Council, and shall also submit a final report to the Bishop and to Council at the end of the Commission.

13. 12. Upon receipt of the Trustees’ final report by the Bishop and Council, the Archdeacon responsible for the Parish in Distress shall call a special meeting of the Parish Council of that Parish, and at that meeting:

(1) the Trustees shall present their final report to the Parish Council; and

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b. the Corporation and the Parish Council shall be entitled to exercise all their rights, powers, prerogatives and responsibilities without being subject to direction from the Trustees.

Expenses and Disbursements

14. 13. a. The Trustees shall not receive any remuneration.

b. Any reasonable expenses or disbursements incurred by the Trustees in fulfillment of their Commission, including without limitation the fees and disbursements of any Administrator whom they may appoint, shall be paid by the Parish in Distress or, if the Parish in Distress does not have sufficient assets, shall be paid by the Diocese.

Notice to the Corporation

15. 14. Any notice which must be given to the Corporation under this Canon shall be deemed to be validly given and received at the earlier of:

(2) the actual receipt of the written notice by any member of the Corporation Parish Council; or

(3) 48 hours after the notice is sent by registered mail to any member of the CorporationParish Council.

Immunity

16. 15. The Bishop, the members of Diocesan Council individually and corporately, the Trustees individually and corporately and any Administrator appointed by them shall benefit from immunity as against the Corporation and no action or recourse lies against them by the Corporation for anything done or not done by them in good faith under the terms of this Canon.

# 17 Resolution to amend Canon 35 to define more clearly a Rector.

Resolved that Canon 35 entitled, Parish Government, be amended by removing the sections of Canon 35 with lines running through them and adding the sections underlined as set out below.

Mover: Daphne Beeler Seconder: Gordon Redden

Commentary: The resolution is brought forward to define more clearly a Rector to include an incumbent such as a priest-in-charge. As well, some grammatical errors were corrected.

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CANON 35 PARISH GOVERNMENT

Revised Canon adopted by Synod 2001; Amended by Synod 2006

TABLE OF CONTENTS TOPIC No change.

BASIS OF CANON AND PURPOSE OF A PARISH No Change.

INTERPRETATION

1 (1) (A) to (J) No change. (k) “Rector” includes the Rector, priest-in-charge or other incumbent of the parish.

(2) A reference in this Canon to a parish corporation of a parish is a reference to the parish corporation that is formed

(a) by the Anglican Church Act of Nova Scotia constituting, as a body corporate, the rectorRector, wardens and the other members of the parish council of the parish; or

(b) by the Anglican Church Act of Prince Edward Island constituting, as a body corporate, the rectorRector, wardens and, the other members of the parish council of the parish.

(3) To the extent that this Canon applies in Nova Scotia, a reference in this Canon to

(a) No change. (b) a parish corporation as consisting of the rectorRector, wardens and other members of a parish council shall be read as a reference to the parish corporation consisting of the rectorRector, wardens and vestry of the parish,

until there are in force amendments to the Anglican Church Act of Nova Scotia that change references in that Act from parochial corporations to parish corporations and that change the composition of those corporations from the rectorRector, wardens and vestry of a parish to the rectorRector, wardens and other members of the parish council of the parish.

(4) To the extent that this Canon applies in Prince Edward Island, a reference in this Canon to

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(a) No change. (b) a parish corporation as consisting of the rectorRector, wardens and other members of a parish council shall be read as a reference to the parish corporation as consisting of the rectorRector, wardens and vestry or vestrymen of the parish,

until there are in force amendments to the Anglican Church Act of Prince Edward Island that change references in that Act from parochial corporations to parish corporations and that change the composition of those corporations from the rectorRector, wardens and vestry or vestrymen of a parish to the rectorRector, wardens and other members of the parish council of the parish.

(5) No change.

PARISHES AND CONGREGATIONS AS FUNCTIONING PARTS OF REGIONS

2 No change.

PARISH CORPORATIONS

3 (1) No change. (2) No change. (3) The parish corporation of a parish consists of the rectorRector, wardens and the other members of the parish council of the parish. (4) All documents, including deeds, mortgages, leases and contracts, shall be executed on behalf of a parish corporation under the seal of the corporation and shall be signed by the rectorRector, two parish wardens and the secretary, but any document relating to real property, including a deed, mortgage or lease, is ineffective unless and until it is approved, in writing, by the Bishop.

PARISH COUNCILS

4 No Change 5 No change. 7A No Change.

6 (1) A parish council consists of (a) the rectorRector or incumbent serving the parish for which the parish council is established; (b) each member of the clergy canonically appointed by the Bishop to serve the parish; (c) subject to subsections 1(A),and 1(B) no less fewer than two and no more than three wardens, elected by an annual meeting of the parish; (d) No change; (e) No change; (f) subject to subsection (3), not less fewer than three and no more than

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twelve of the parishioners who constitute the parish elected by an annual meeting of the parish; (g) No change; (h) No change.

(1A) No change. (1B) No change. (1C) No change.

(2) No change. (3) No change. (4) No change. (5) No change. (6) No change. (7) For greater certainty, nothing in subsection (6) authorizes the number of wardens to be less fewer than two nor more than three. (8) No change. (9) No change. (10) No change. (11) No change. (12) For greater certainty, nothing in subsection (11) authorizes the number of persons elected pursuant to clause (1)(e) to be less fewer than three nor more than twelve. (13) No change. (14) A person may be re-elected pursuant to clause (1)(f), where, on an average Sunday, the congregation is less fewer than 50 people. For larger congregations, no parish council member shall be re-elected, following 2 consecutive 3 year terms, without a break for one year.

7 (1) No change. (2) No change. (3) No change. (4) No change.

8 No change.

CHURCH COUNCILS

11 No change.

12 No change.

13 (1) A church council shall consist of (a) the rectorRector or incumbent of the parish of which the church for which the council was established is a part; (b) No change; (c) No change;

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(d) No change; (e) No change; (f) no less fewer than three and no more than twelve of the parishioners that constitute the church, elected at an annual meeting of the church; (g) No change.

(2) No change. (3) No change. (4) No change. (5) No change (6) No change. (7) No change. (8) No change. (9) For greater certainty, nothing in subsection (8) authorizes the number of persons elected pursuant to clause (1)(f) to be less fewer than three nor more than twelve. (10) No change. (11) No change. (12) No change. (13) No change. (14) No change. (15) No change. (16) No change. (17) No change.

WARDENS

14 (1) No change. (2) No change. (a) No change; (b) discussing the concerns of the community with the rectorRector of the parish; (c) subject to the direction of the Bishop, and in compliance with the applicable Canons, overseeing and providing leadership where there is no rectorRector or while the rectorRector is absent; (d) when necessary, discussing with the rectorRector and communicating to the Bishop the concerns of the wardens regarding the ministry of lay or ordained leaders; (e) No change; (f) No change; (g) No change; (h) No change; (i) No change.

(3) No change (4) No change. (5) No change.

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SECRETARY

15 No change.

TREASURER

16 No change.

MEETINGS

17 (1) No change. (2) No change (3) No change. (4) A special meeting of a parish or a church that forms a part of the parish shall be held upon the request of (a) the rectorRector or the priest in charge of the parish (b) No change; or (c) No change. (5) No change. (6) No change. (7) No change.

18 No change. 19 No change. 20 (1) No change: (a) No change; (b) No change; (c) No change; (d) No change; (e) No change; (f) No change; (g) No change; (h) No change; (i) No change; (j) No change; (k) No change; (l) the report of the rectorRector; (m) No change; (n) No change; (o) No change; (p) No change; (q) No change; (r) No change; (s) No change; (t) No change;

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(u) No change; (v) No change; (w) No change; (x) No change; (y) No change.

(2) No change: (a) No change; (b) No change; (c) No change; (d) No change; (e) No change; (f) No change; (g) No change; (h) No change; (i) No change; (j) No change; (k) the report of the rectorRector; (l) No change; (m) No change; (n) No change; (o) No change.

(3) No change: (4) No change.

MINISTRIES

21 (1) No change. (2) No change. (3) No change: (a) No change. (i) no change, (ii) no change, (iii) no change, (iv) no change, (v) assisting the wardens of the parish where necessary, in providing worship services during the vacation or absence of the rectorRector of the parish from duty, (vi) no change, (vii) no change;

(b) No change. (c) No change. (i) providing for a regular inspection of all buildings and grounds owned by the parish corporation, including, cemeteries and, at a

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time agreed upon by the rectorRector and the committee, regular inspections of the rectory, (ii) no change, (iii) no change, (iv) no change, (v) no change;

(d) No change (e) No change (f) Stewardship, by the cultivation of a greater awareness of the Anglican Church's mission and ministry and the resources required to fulfill its gospel mandate, including: (i) no change; (ii) no change; (g) No change. (h) No change; (i) No change.

(4) No change.

TRANSITIONAL PROVISIONS

No change.

# 18 Resolution to amend Canon 41 to incorporate various changes suggested by the commission of inquiry.

Resolved that Canon 41 entitled, Parochial Difficulties, be amended by removing the sections of Canon 41 with lines running through them and adding the sections underlined as set out below.

Mover: John Cooper Seconder: Daphne Beeler

Commentary: This Canon has been amended to incorporate various changes suggested by the last commission of inquiry appointed by the Bishop to carry out an investigation in a parish.

In addition to changes involving wording and style, the amendment would do the following:

(a) Change the number of individuals in a parish who may request an investigation from an absolute number, five, to a percentage, to reflect the fact that the Canon applies to parishes of varying sizes in the Diocese. The number of individuals who could request the investigation would be set at not less than 20% of the communicants in the parish as reported to the Diocese in the parish's last annual parochial return.

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(b) The person or persons requesting the investigation are required to provide written reasons when making a request in writing to the Bishop for an investigation.

(c) The amendment would require the Investigator to contact the Incumbent, the Parish Council, and the Petitioners. There was concern in the previous inquiry that the Parish Council was not involved sufficiently in the process.

(d) The amendment sets out certain requirements of due process and natural justice to be followed by an investigator, which would be required by the courts in any review of actions taken under the Canon. These include the right to be advised of the reasons for the requested investigation and allegations made, and an opportunity to make written and oral submissions in respect of them.

(e) The amendment would provide the Bishop with greater flexibility so that, in addition to appointing a commission of inquiry, the Bishop may appoint a mediator to work with the Parish Council, Petitioners, and Incumbent, or a mentor to assist the Incumbent in addressing the concerns raised.

(f) In the event a commission of inquiry is appointed, the amendment sets out the requirements of due process and natural justice, and provides for public meetings with an opportunity for the incumbent and members of the congregation to make written or oral submissions, and to obtain copies of all written submissions. The amendment further provides that the incumbent shall be given an opportunity to respond to all written and oral submissions made to the commissioners.

CANON 41 PAROCHIAL PARISH DIFFICULTIES 1. Whenever the Bishop believes from trustworthy information laid before him or her that differences have arisen between a rector or other member of the clergy in charge of any parish or mission in the diocese (the "Incumbent"), and communicants resident in the said parish or mission (the "Parish"), or that the condition of the parish or missionParish is in any respect such as to require investigation, the Bishop may:

(a) upon his or her own motion;

(b) or upon a request in writing signed by five persons qualified to vote at parish meetings according to the provisions of the Canon on ParochialParish Government, who are also communicants (the "Petitioners"), or not fewer than 20% of the Communicants (the “Petitioners”) in the Parish as reported to the Diocese in the Parish’s last annual parochial return;

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(d) upon the request made by an the archdeacon or the regional dean

appoint a regional dean, an archdeacon or a committee consisting of one clerical and one lay member of the Synod of the Diocese (the "Investigator"), whose duty it shall be to proceed to the parish or mission, and endeavor, if possible, to bring about a settlement of the difference existing therein or the removal of any grievances or cause of scandal, or other hindrances to the peace or prosperity of the parish or mission.Parish, carry out an investigation, and report to the Bishop.

2. The person or persons requesting the investigation shall provide written reasons when making a request in writing to the Bishop for an investigation.

3. The Investigator shall contact the Incumbent, the Parish Council, the Petitioners, and any other persons whom the Investigator wishes to consult, and shall make enquiries and endeavour, if possible, to bring about a settlement of the differences existing in the Parish or the removal of any grievances or cause of scandal, or other hindrances to the peace or prosperity of the Parish.

4. The Investigator shall advise the Incumbent, the Parish Council, and the Petitioners, as the case may be, of the reasons for the requested investigation as provided to the Bishop, and shall give the Incumbent, the Parish Council, and the Petitioners, as the case may be, an opportunity to make written and oral submissions in respect of the reasons.

5. 2. Within one month of theirthe appointment the said regional dean, archdeacon or said committeeInvestigator shall report in writing to the Bishop, and if the said regional dean, archdeacon or committee by their said report declare that theyInvestigator declares that the Investigator has failed to bring about a settlement of the differences or a satisfactory condition of affairs, and that for causes named in the report (not being subjects for investigation under the Canon on Discipline), the said regional dean, archdeacon or committee considerInvestigator considers that it may be detrimental to the interests of the church that such rector, or other member of the clergy, should continue to remain in charge of such parish or mission, and recommend thatParish that the differences not be addressed, the Investigator may recommend that a mediator, a mentor, or a commission of inquiry be issuedappointed to enquire into such complaints made by communicants of the church resident in the parish or missiondifferences in the Parish as may be recited in said report, the Bishop may issue a commission to two members of the clergy and two members of the laity (one of whom shall be either the Chancellor of the Diocese or some other member of the Synod, being a barrister of a least ten years standing, and who shall be the chair of the said commission) empowering the commissioners therein named to hold an investigation..

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6. Upon receiving the report and any recommendation from the Investigator, the Bishop may do one or more of the following:

a. Appoint a mediator, who may be a clergy or lay communicant residing in another Parish in the Diocese, to work with the Petitioners, the Parish Council, and the Incumbent to resolve the concerns giving rise to the request for an investigation;

b. Appoint a mentor to assist the Incumbent in addressing the concerns raised; and

c. Issue a commission to two members of the clergy and two members of the laity (one of whom shall be either the Chancellor of the Diocese or some other member of the Synod, being a Barrister of at least 10 years standing, and who shall be the chair of the said commission) empowering the commissioners therein named to hold an investigation.

7. 3. As soon as conveniently may be after the issue of the commission, the commissioners shall give notice to the member of the clergyIncumbent in charge of such parish or missionParish, and to the church wardens and lay representativesParish Council thereof, and to the petitionersPetitioners for the commission of enquiry (if any), of the time and place at which the commissioners will hold their meetings.

8. 4. The commissioners may proceed inwith the matter of enquiry ex parte if either, or any one or more of the parties affected thereby, refuse or neglect to attend before them after due notice of not less than twenty days, to be given by service by registered mail or personal servicedelivery if the person proceeded against is known to be in Nova Scotia or Prince Edward Island; if not, the notice is to be posted on the Parish church door for thirty days.

9. The commissioners shall hold their meetings in public and shall provide an opportunity for the Incumbent and communicants of the Parish to make written or oral submissions in respect of the differences and the reasons provided in the request for an investigation submitted to the Bishop. The members of the congregation attending the meeting, and the Incumbent, shall be provided with copies of all written submissions.

10. The Incumbent shall be given an opportunity to respond to all written and oral submissions made to the commissioners, which the Incumbent may do orally or in writing.

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11. 5. The commissioners, or a majority of them, shall report with all convenient speed to the Bishop the result of their enquiry and may recommend that such action be taken as they may deem advisable.

12. 6. The Bishop may take such action and make such order upon the report of the commissioners as may seem to him or her desirable to the Bishop, and he or shethe Bishop may suspend or remove the incumbentIncumbent of such parish or mission,Parish from his or her benefice upon a day to be fixed by the Bishop, allowing him or her what the Bishop may consider reasonable time to seek employment elsewhere.

13. 7. Any member of the clergy neglecting or refusing to obey any order so made by the Bishop under this Canon shall be punishable as for contumacy under the Canon of Discipline.

# 19 Resolution to amend Canon 37 to bring current practices of the Diocese in line with other institutions and charities.

Resolved that Section 23 of Canon 37 be amended by removing sections of Canon 37 with lines running through them and adding the sections underlined as set out below.

Mover: Eric Thompson Seconder: Dr. Garth Watt

Commentary: The intention of the amendment is to bring the practices of the Diocese into line with current practices of other institutions and charities. Of these funds 5% would be used by the Diocese in its outreach programs. The respective parishes would then use the remaining funds for their purposes.

Other gambling and games of chance would still not be permitted. The amendment further provides the Diocese the opportunity to approve such fund raising projects.

Section 23. Lotteries, raffles, games of chance and any form of gambling in connection with church sales or entertainment as a means of raising money for financing diocesan or parochial needs are absolutely prohibited. Section 23. Lotteries and raffles, excluding any other games of chance and any other form of gambling, are permitted in connection with church sales or entertainment as a means or raising money for financing diocesan or parochial needs, subject to the following: (i) Governmental lottery approval is first obtained; (ii) Approval and registration of the event is obtained from the Diocesan Controller; and (iii) The Parish shall pay five (5) percent of the net proceeds to the Diocese to be used in the Diocesan outreach programs.

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#20 Resolution to amend Canon 16 to change to the definition of Gross Receipts

Resolved that the definition of Gross Receipts in Paragraph 1 (4) of Section 1 of Canon 16 be amended by removing sections of Canon 16 with lines running through them and adding the sections underlined as set out below.

Mover: Eric Thompson Seconder: Dr. Garth Watt

Commentary: The clear intention of this amendment is to designate what sums the allotment will apply to. The allotment will no longer apply to any principal or interest used by the Parish in balancing their financial statements annually as in most cases these funds have already had an allotment paid previously. Fund raising is excluded from allotment and replaced by the license fee paid to the Diocese.

The offerings and rents received, less existing deductions, will still be the bases for the allotment.

1 Definitions

(1) "Budget" is the total amount required to be raised annually for the work of the Diocesan Synod.

(2) "Allotment" is that proportion of parish income which each parish is required to share for the wider work of the Church, as determined under the provisions of this Canon.

(3) "Basic Year" is that last calendar year for which statistics have been reported.

(4) "Gross Receipts" is the receipts of a parish from all of the following sources:

(a) the amounts received by all congregations of the parishes from all sources, including amounts earned on all investments and principal sums expended. (b) all amounts received by all parish organizations, after deducting the cost of raising such amounts.

(a) The amounts received by all congregational organizations of the parishes from all sources excluding all amounts earned on all investments, principal sums expended, and all amounts received from all Parish fund raising.

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#21 Resolution to amend Section 4 of Canon 16 as it relates to Exemptions in the Budget regarding bequests and income from hall rentals.

Resolved that the Exemptions in Paragraph (1) (d) and (f) of Section 4 of Canon 16 be amended by removing sections of Canon 16 with lines running through them and adding the sections underlined as set out below.

Mover: Eric Thompson Seconder: Dr. Garth Watt

Commentary: Paragraph (1)(d) and (f) of Section 4. This amendment is necessary as a result of the proposed changes to Canon 16, Paragraph (4)(a)(b) of Section 1.

4 Exemptions

(1) Exemptions will be allowed as follows:

(d) Bequests that are placed in endowment funds. Capital and interest withdrawn for any purpose must be included in excluded from parish income for that year. Exemptions claimed must be in accordance with this Canon.

(f) Income from fund-raising events hall rentals and similar income generating activities is reported as the net income for each event; the cost of earning such income is exempt.

# 22 Resolution to amend Paragraph (1)(g) and Paragraph (1)(h), Section 4 of Canon 16 as it relates to housing allowance and building maintenance and capital expenditures.

Resolved that the Exemptions in Paragraph (1) (g) and (h) of Section 4 of Canon 16 be amended by removing sections of Canon 16 with lines running through them and adding the sections underlined as set out below.

Mover: Eric Thompson Seconder: Dr. Garth Watt

Commentary:

Paragraph (1)(g) of Section 4: This amendment is necessary to provide Parishes which own and use a rectory with benefits similar to those provided to non-rectory Parishes. Paragraph (1)(h) of Section 4: This amendment is being submitted as many Parishes are paying for these specific maintenance items. They need to exercise due diligence for several reasons. The Parish may be renting its facility or its parishioners are becoming more mature resulting in more caution in snow cleaning. Also the municipalities are fining property owners who do not keep their properties clear of snow and also their yards properly maintained. To do otherwise, reflects poorly on the respective Parishes some of whom are on very busy streets.

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4 Exemptions

(1) Exemptions will be allowed as follows:

(g) All amounts in excess of $5,000 paid as housing allowance. In addition any Parish which owns its own rectory where the Parish rector resides, and provided the said Parish does not pay a housing allowance, any costs which exceed $5,000 annually incurred by the Parish related to the occupancy of the Parish rectory including but not limited to taxes, insurance, utilities, telephone services, and maintenance.

(h) All building maintenance and capital expenditures that are described in the Parochial Return, except for that regular janitorial services and associated materials. or outside maintenance such as plowing, grass cutting and related activities are not exempt.

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CONVENING CIRCULAR PART 5 – REPORTS

Table of Contents

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REPORT OF THE EXECUTIVE SECRETARY OF SYNOD 144th Session of the Diocesan Synod of Nova Scotia and Prince Edward Island

Bishop Moxley, Bishop Cutler, and members of Synod, I submit the following report to the 144th Session of the Diocesan Synod of Nova Scotia and Prince Edward Island.

I took office as Executive Secretary of Synod on September 1st, 2012, succeeding the Reverend Canon Gordon Redden and Reverend Janet Hatt. Following the 143rd Session of Synod, Reverend Canon Gordon Redden and I worked with the Bishops to ensure the resolutions of Synod were implemented and directed to the appropriate persons or committees and followed up with the appropriate actions.

Changes were made in the Constitution of the Synod and to the Canons to enable Diocesan restructuring as proposed in the document, ‘Fulfilling Our Mission: Vision, Strategy & Resource Allocation, February 2009” which followed an earlier report entitled, “Organizational Effectiveness Review Report, October 19, 2007”. Since Synod in 2011, much of the two years has been devoted to the creation of the Vision, Strategy and Support Teams (VSSTs) and implementing the recommended organizational restructuring changes. As a result, a number of VSSTs have been created: Youth and Ministry; Healthy Parishes; Healthy Leadership; Mission Outreach and Social Justice; Human Resources; and Financial Management and Development. To address what is happening in Parish life, the Diocesan Council’s response was to work at the development of the “Healthy Parishes VSST”. All VSSTs have Terms of References, approved by the Diocesan Council.

The Five Year Plan presented at Synod in 2011 formed the basis of the work that Diocesan Council has done over the past two years. The outcome of the post-it note exercise at Synod 2011 resulted in these top priorities being adopted and implemented by the Diocesan Council. Susan Naylor led the development of the “Youth and Ministry VSST”; Bishop Cutler outlined the plan for building a strong “Healthy Leadership VSST” for both Lay and Clergy; Reid Moore has developed several consultative sessions on the “Mission, Outreach and Social Justice VSST”; Allan Turner planned and implemented a consultation session on the development of the “Financial Management and Development VSST”; Bishop Sue organized discussions and planning in the development of the “Healthy Parishes VSST and the “Human Resources VSST”.

Other presentations at Synod included a presentation by Andle Denny, representing the Eskasoni First Nation, who spoke on the UN Declaration of the Rights of Aboriginal Peoples. He also spoke of the difficulty of Miq’ma people being recognized. Canada finally endorsed the UN Declaration in 2010. Diocesan Council has followed up by including Indigenous People as part of the Mission Outreach and Social Justice VSST and participated as a Diocese in the Truth and Reconciliation Commission.

Guest speaker, Dr. Gina Grandy, Mount Allison University spoke at Synod 2011 on how, according to her research, churches are creating values through community connections.

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The Diocesan Council has responded by incorporating some of her research findings into the creation of the VSSTs, in particular, Healthy Parishes and Healthy Leadership.

The successful move to the new facility on Martello Street was the result of the hard work of all the staff members and volunteers. It is considered to be a future-oriented vision on the part of the leaders of the Diocese that will bear fruit well into the next century. Although at times a daunting task, the staff members stepped up to the challenge and worked very hard to ensure the work of the Diocese was not halted. The incredible task of moving the Archives back into the new facility would not have happened without the efforts of the Archivist and the staff members. They are to be commended. I have been aware of the work of the Archives Committee and have attended a meeting of that Committee and have come to appreciate the importance of preserving historical documents and resources of the Diocese.

I assist in the preparation of the agenda for the Diocesan Council meetings as well as coordinate the distribution of reports, review the minutes, coordinate presentations, and I am responsible for the logistical arrangements of the meeting. I follow up on the decisions and actions of the Diocesan Council ensuring deadlines are met. I am a member of the Diocesan Council, the Agenda Committee of the Diocesan Council, the Synod Arrangements Committee, the Constitution and Canons Committee, staff support to the Resolutions Committee, and the Archives Committee. I designed the Vision Strategy and Support Team reporting template to ensure alignment with the priorities of the Synod and the Diocesan Council Five Year Strategy.

I share an office with the Diocesan Insurance Consultant, Mr. Jarvis De Conde, in the Anglican Diocesan Centre. I can be reached through the Synod Office phone number (902) 420-0717, and by email: [email protected].

I would like to thank Reverend Canon Gordon Redden for his advice during my transition into this position; Bishop Moxley, who invited me to take on the challenge of the Executive Secretary of Synod position; Bishop Ron and Peter Flemming and for all the members of the Diocesan Staff and, in particular, Jan Connors, the Administrative Assistant to the office, who made me feel welcomed at the Diocesan Centre. I also would like to recognize the hard work and dedication of the Synod Arrangements Committee, the Resolutions Committee and the Constitution and Canons Committee in preparation for this Synod. The members include: Reverend Debra Burleson, Chair; Victor Henrickson, Co-Chair; Don Brushett, Understudy; Bishop Sue Moxley; Bishop Ron Cutler; Rev. Canon Gordon Redden; Rev. Katherine Bourbonniere; Reverend Brienna Hutchinson; Tanya Moxley, Jan Connors; Pauline Liengme, Rev. Carl Fraser, Susan Naylor, Dean Paul Smith, Rev. Dr. Paul Friesen, Anthony Chapman, John Cooper and Kees Zwanenburg and Daphne Beeler.

The two reports that follow form part of this report. Namely, ‘A Summary of Proceedings of the 143rd Session of Synod’, and the ‘Diocesan Council Meetings: A Chronicle of Highlights’.

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A SUMMARY OF PROCEEDINGS OF THE 143rd SESSION OF SYNOD

Date: May 26, 27 and 28, 2011. Place: Dalhousie University Presiders: The Right Reverend Bishop Sue Moxley Attended by: Lay delegates registered, 228; Clerical delegates registered, 104; invited guests, and ecumenical observers.

EVENTS OF SYNOD: Synod Services: - Main Synod Service: Cathedral Church of All Saints, Friday, May 26, 7:30 PM. - Opening Worship of Synod. - Guest Choir: Capella Regalis Mean and Boys Choir, led by Nick Halley - Meditation led by Archdeacons Brenda Drake and Debra Burleson, May 26; - Meditation led by Archdeacons Robert Richmond and Mark Kingsbury, May 27; - Meditation led by Archdeacons John Clarke and Glenn Eason, May 27; - Holy Eucharist Service – Presided by the Reverend Kees Zwanenburg; Preacher: The Reverend Rod Gillis; - Grace led by Stephen Beeler, St.Mark’s, Halifax; - Meditation led by Archdeacon Lynn Uzans and Bonnie Baird;

Education and Program Events: - Presentations/Events: • Green Parish – Andy Sherin and Madonna Fradsham on a Parish Green Program; • Diocesan Reorganization – David Harrison, Warren Murley, Rebecca Sample and Carl Fraser; • Good News From Youth – Susan Naylor – The Fat Stanley project was explained; • Video Interlude – “I Believe” was screened; • Election Instructions and Distribution of Ballots; • AST – Jody Clarke, Academic Dean and Chair of Anglican Faculty, spoke on behalf of AST highlighting its degree programs, library and facility; • Leap For Faith – Wendy Terris Klaus promoted a book by Gary Cox plus a video; • Anglican Foundation of Canada – Judy Rois and Selma Doucet made a presentation with two new programs highlighted: ‘Kids Helping Kids’, and ‘Green Trust’; • Eskasoni First Nation – Andle (Andrew) Denny representing Eskasoni First Nation who spoke on the UN Declaration of Rights of Aboriginal Peoples; • Presentation or Notice of Certificates for Clergy Anniversaries; • Five-Year Plan – Bishop Moxley opened the exercise and discussion with Susan Naylor, Bishop Cutler, Reid Moore, and Allan Turner outlining the outcomes of the planning events; • Care-2-Screen – Susan Naylor explained this protection program; • Non-Stipendry Ordained Ministry Review – update on the program and the introduction of new members; • Alpha – Reverend Lisa Vaughan spoke about Alpha Canada and its programs; • Planned Giving – led by Charles O’Neil, Planned Giving Consultant;

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• Dr. Gina Grandy, Mount Allison University, spoke on her research regarding churches creating values through community connections; • Campus Ministry – led by Reverend Sandra Fyfe reported on their work; • Election Results were reported and Synod ratified the election results; • Report of the Appointments Committee; • Planned discussion of Eucharistic Open Table.

ACTS AND RESOLUTIONS OF THE SYNOD:

Changes in the Constitution of Synod: • Changes to the Constitution of Synod – Diocesan Restructuring. (Motion #1); • An amendment to the Constitution of Synod regarding youth delegate qualifications. (Motion #5)

Changes to the Canons: • An amendment to Canon 11 regarding youth membership on Diocesan Council. (Motion #6)

Directives and Referrals: • An amendment to the Terms of Reference of the Church Extension Fund: (Motion #2) • That the Diocese adopt the Charter for Racial Justice in the Anglican Church of Canada: (Motion #7) • Request for the Bishop or bishops to adapt the Pastor Letter of October 1, 2010 as a Bishop’s or Bishops’ Guidelines. If a Parish, after prayerful discernment, decides to move beyond the current level of pastoral response, to the blessing of same sex couples, such a decision reflects the diversity of ‘local discernment, decision, and actions’ and will be accommodated within the diverse pastoral practices of the Diocese of Nova Scotia and Prince Edward Island as we respond in our missional context. (Motion #8) • The Bishop write a letter to the Prime Minister of Canada indicating Synod’s support for the recommendation of the House of Commons Standing committee on Human Resources, Skills, and Social Development and the Status of Persons with Disabilities that the federal government immediately commit to a federal action plan to reduce poverty in Canada and that the letter be shared with all Members of Parliament from Nova Scotia and Prince Edward Island. (Motion #12) • The Diocesan Bishop write to the Premier of Nova Scotia and request on behalf of Synod that the province implement “communication and awareness campaign about the causes and consequences of poverty in an effort to help the public understand the importance of this issue and its true cost to the province” as called for in Nova Scotia’s Poverty Reduction Strategy. (Motion #13) • The Diocesan Bishop write to the Premier of Prince Edward Island and request on behalf of Synod that the Province develop a poverty reduction strategy. The strategy is to be in place by March 31, 2012. Furthermore, Synod encourages the Province to implement a communication and awareness campaign about the

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causes and consequences of poverty in an effort to help the public understand the importance of this issue and its true cost to the province. (Motion #14) • These Synod letters to the Prime Minister of Canada and the Premier of Nova Scotia or the Premier of Prince Edward Island concerning the reducing poverty in Canada be read by a Synod delegate within an appropriate worship service in every parish within four months of the closing of Synod. (Motion #15) • These Synod requests that each pastoral unit include in their annual report for their Annual General Meeting in 2012 and all subsequent years, a report describing what the parish has heard are the important social concerns within the community or communities around the parish, how the parish has responded to the concerns including successes and challenges experienced related to these initiatives, and any partnerships that have been helpful. Furthermore, Synod encourages all pastoral units to share these reports with the Social Justice Subcommittees so that the Diocese will have a better understanding of the concerns of communities in the Diocese, the local ministries that are responding to them and what are successful approaches that could be shared throughout the Diocese. (Motion #16)

Appointments, ratifications and elections: -Ratified the election of Ron Appleton as Assistant Secretary of the Synod of the Diocese of Nova Scotia and Prince Edward Island. -Elected persons to General Synod, Provincial Synod, Diocesan Council, Kings Board of Governors, and the Nominations Committee. -Ratified the election of Provincial Synod Delegates. -Received and ratified the report of the Appointments Committee. -Ratified Appointments to the Committee on Ministry; the Administration and Finance Committee and to the Audit Committee.

Received and Accepted Reports to Synod: -Received and adopted the printed reports to Synod published in the Convening Circular.

A Summary of the 143rd Session of Synod prepared by Pamela Barkhouse, Executive Secretary of Synod

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DIOCESAN COUNCIL MEETINGS: A CHRONICLE OF HIGHLIGHTS APRIL 2011 TO FEBRUARY 2013

2011

Diocesan Council, Meeting of April 8 & 9, 2011 -Anglican Foundation Sunday in support of the Anglian Foundation was on May 1, 2011. -Application for an Anglican Foundation Grant for high density compact mobile shelving to house the Archival records of the Diocese in a vault. -Property Redevelopment – a description of the new building and the sharing of plans. -Discussion and approval of proposed amalgamation of St. Matthias and St. Philips into the Church of the Apostles of Halifax. -Final report of the Stewardship Resource Development Group to help reflect on stewardship to be undertaken by Council. -Bishop announced two additional Co-opted members to 2011 Synod: Hilary Richardson (youth) and Penny Lockhart. -Bishop report highlighted retirement seminar; the Long Pastorate Conference; -Events: Doubling Your Congregation in a Day and Keeping Every One of Them led by Michael Harvey; and Teens Encounter Christ (TEC); Celebrating What’s Right. -Mission, Outreach and Social Justice consultation was held on March 12, 2011. -Recognition of the Canadian Bible Society’s 200 years in service in Nova Scotia. -Celebration of Reverend Art Nash’s 40 years in Ministry and 50 years commissioned in the Church Army.

Diocesan Council, Meeting of June 17 & 18, 2011 -Presentation on the “Budget Process” and introduction of Allan Turner as Chair of the Administration and Finance Committee and Andy Carras as Chair of the Budget Sub- Committee. -Presentation by Reverend Randy Townsend from St. John’s regarding the proposal for the new church. -Certificate received by the Diocese from Diana Whalen, MLA, Halifax Clayton Park who presented a resolution to the NS House of Assembly acknowledging the 300th Anniversary of the Diocese. -Anglican Foundation report advising Diocesan Archives and Parish of Middleton received their full request. “Foundation of Hope Bear” project was endorsed. -Stewardship Commitment document was signed by all Diocesan Council members. -Presentation of findings from a Staff Review by Patrick Hartling. -Study documents: Anglican Communion Process Study; and Governance Working Group of General Synod found on General Synod website.

Diocesan Council, Meeting of October 21 & 22, 2011 -Presentation by Reverend Keirsten Wells, regarding the importance of the Hospital Chaplaincy. -Controller’s report, historical financial data and 2012 draft budget with a deficit. -Amalgamation of Bridgewater/Conqueralls requested and passed. -Presentation – Sexual Misconduct Policy was distributed to all Council members.

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-Presentation – Reverend Randy Townsend in response to questions that were raised at last Council meeting regarding the building of the new church. Support was also given for an application to the Anglican Foundation. -Presentation – Patrick Hartling – update on Staff Review Process. - Presentation – 2012 Draft Budget by Andy Carras advising the budget was not balanced. Reference was made to the new Compliance Policy to assist the Diocese with the collection of outstanding allotment. - Together-in-Mission – General Synod’s request for the Diocese to participate in a financial initiative to benefit ministry in parishes, the Diocese and General Synod. Council agreed to pursue further. -Anglican Foundation – Screening Committee presented three applications to submit to the Anglican Foundation for funding. Parish of All Saints, Bedford; Parish of Maitland; and the Parish of Blandford. -VSST Terms of Reference for Healthy Parishes and Mission, Outreach and Social Justice were presented to Council.

Diocesan Council, Meeting of December 2 & 3, 2011 -Proposal for the new website referring to a document entitled “Website Redevelopment - Proposal for Diocesan Council” was presented to Diocesan Council. Council granted approval to enter into an agreement with Memlink to upgrade the website funded by the Capital Campaign. -Church Extension Fund was discussed and an amended policy was passed. -Council approved a 1% cost of living increase for parish clergy as well as for Diocesan Staff and approved an increase in basic travel rate for parish clergy and Diocesan staff. -Invited guests from General Synod and M&M International presented to the Diocesan Council the “Together-in-Mission” Campaign. -Diocesan Council thanked Charles O’Neil for all his work over the years. -NSOM Reports back to Council on its comprehensive review of its program. -Trusteeship with the Conqueralls was granted an extension for three months. -Anglican Foundation applications were discussed and decisions were rendered for Parish of St. John’s, Halifax; Parish Blandford; Parish Holy Trinity, Bridgewater; Parish of Western Shore. -The Diocese received the Diocesan Council’s approval to engage M&M International to begin the process of developing a case for support with the National Church - Together- in-Mission Capital Campaign. -Response to Synod’s request to turn the pastoral letter of October 2010 into a guideline has been completed and on the website. -Council approved the Diocese move into a five year commitment to the Dalhousie/King’s Chaplaincy. -Friends of the Bishop – South Shore Region is the first region to have a “Regional Friends” meeting and more than $2,500 was raised at that meeting.

Diocesan Council, Meeting of February 17 & 18, 2012 -NSOM presentation to Council regarding the NSOM Program and its moratorium. Diocesan Council expressed its desire to renew and reopen the NSOM Program in time to receive new enquiries for December 31, 2012.

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-Amendments were made to the Terms of Church Extension and Ministry Development Fund. -Criteria for the Anglican Foundation Task Group was presented to the Diocesan Council. -Diocesan Council ratifies membership for ADCC representatives for the 2012-2013 year. -The Reverend Frances Drolet-Smith’s appointment to the Administrators of the Growth for Ministry Fund was ratified by Council with a request to simplify the process of administering the funds. -Final report from Patrick Hartling was received by Council regarding the review of the Diocesan Organizational Effectiveness. Suggestions were made regarding an implementation plan. -Diocesan Council established an implementation committee to develop a terms of reference for Human Resources Group. -Council to form two task groups: Hospital Chaplaincy and Alternative Forms of Ministry. -Diocesan Council created a Task Group with the goal to renew the NSOM Program, focusing on four areas; parish discernment resources, naming of the program, formation and educational components. The task group was asked to report to the Diocesan Council in October 2012.

Diocesan Council, Meeting of April 27 & 28, 2012 -NSOM report on implementation and Task Force established; -Hospital Chaplaincy Models under review; -Anglican Foundation Application Review Group developed guidelines to improve the application process; -Mission Outreach and Social Justice Vision Strategy and Support Team received the Diocesan Council approval regarding its membership; -Archives shelving: fundraising ongoing with over $6,000 raised; -A motion to the Diocesan Council regarding the posting of the Record of Carried Motions of Diocesan Council meetings (not to include movers and seconders) be posted to the Diocesan Website was carried. Defeated motions would not appear in the Record of Carried Motions. -Health Care Plan goes under review regarding costs shared 60% plan members; 40% diocese vs the current 50-50 split; -The Hartling Report: A power point presentation was delivered by Max Moulton and Haigh Carthew on Human Resources and Organizational Effectiveness; -Five Year Plan 2011-2016 was presented to the Diocesan Council. Diocesan Council has the role of doing long-range planning. Synod’s top priorities were revealed: Youth; Strong Leadership; Healthy Parishes; Mission, Outreach and Social Justice; Financial Management and Development; -Plans for the new Diocesan Office approved; -Diocesan Council approved the extension of the mandate of the Trustees of the Conqueralls to December 31st 2012.

Diocesan Council, Meeting of June 8 & 9, 2012

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-Diocesan Council approved the maximum of funds that may be granted annually with respect to the Church Extension and Ministry Development Fund for parish missions is restricted to 10% of the principal of the fund ($500,000). The maximum amount a Parish may apply for is $10,000. -Diocesan Council approved that in the event of a crisis situation, consideration may be given to extend a mortgage or loan to a Parish that may infringe on the original $500,000 principal. Approval of the Mortgage, Loan and property subcommittee and the Administration and Finance Committee is required; -The Hartling Report Implementation Task Group’s mandate extended to October, 2012; -Diocesan Council requested that a brochure be developed highlighting the important points of the Sexual Misconduct Policy; -Diocesan Council decided not to fill the second Health Care Chaplaincy position while it explores alternative models of chaplaincy and different sources of funding;

Diocesan Council, Meeting of October 19 & 20, 2012 -The Growth for Ministry Fund document was accepted by the Diocesan Council; -NSOM Task Group report was received by Council, more work is required by this group before the moratorium could be lifted; -The Diocesan Council endorsed the proposed Alternative Model for Hospital Chaplaincy and a Task Group was put in place to investigate the requirements for implementation of the new model. Diocesan Council also approved the commencement of a six month pilot project in 2013 providing appropriately trained individuals can be recruited and accredited to Capital Health; -Mission Outreach and Social Justice Vision Strategy and Support Team members were approved by Council; -Each Region provided feedback to Diocesan Council on Regional Structure; -Diocesan Council approved the Diocesan medical plan return to 50-50 split (employee/employer) and retain 80% Extended Health Benefit Coverage with a request the Task Group examine it further; -Diocesan Council struck a Task Group of Financial Management and Development VSST to look at increasing the Diocesan income from foundations across Canada and the U.S. -Diocesan Council approved the amalgamation of the Parishes of St. Andrew’s Church at Hantsport and the Parish of Avon Valley to form the Parish of AvonValley. The new legal name of the parish is “Parish of Avon Valley”.

Diocesan Council, Meeting of December 7 & 8, 2012 -Diocesan Council confirmed its support for the hospital chaplaincy position for a minimum of three years, commencing 2013; -The Alternative Model for Hospital Chaplaincy Task Group receives $3,000 for further development of their proposal; -Diocesan Council concurs in the amalgamation of the parishes of Baddeck and Sydney Mines, subject to the parishes approving resolutions requesting the Bishop amalgamates the two; -Trustees of St. Philip’s, Purcell’s Cove were approved for a period of three months;

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-Healthy Parishes Vision Strategy and Support Team members were approved by Council; -Healthy Leadership Vision Strategy and Support Team’s Terms of Reference was adopted by Council and the membership was approved; -Diocesan Council adopted the mandate of the Human Resources Vision Strategy and Support Team and the membership was approved; -Diocesan Council approved the membership of the Youth and Family Ministry Vision Strategy and Support Team; -The Terms of Reference for the Financial Management and Development Vision Strategy and Support Team was adopted by Council; -Diocesan Council receives the final report of the feasibility study, “Together in Mission” and made it available on the website.

Diocesan Council, Meeting of February 15 & 16, 2013 -Diocesan Council approved the trusteeship for St. Philip’s, Purcell’s Cove be extended for two three-month terms, renewable; -The Anglican Foundation application for the Nichaloadian Society was approved by Diocesan Council to go forward for funding; -The Diocesan Council decided to take the “Together in Mission” proposal forward to Synod.

Summaries of Diocesan Council Meetings prepared by Pamela Barkhouse, Executive Secretary of Synod

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THE DIOCESAN REGISTRAR Report to Synod 2013 [January 1, 2011 – December 31, 2012]

Letters of Orders: Deacons

06 MAY 2011 - David Chapman 06 MAY 2011 - Helena Malton 06 MAY 2011 - Faye Wheatley 08 MAY 2011 - Roslyn MacLeod 08 MAY 2011 - Debbie Strickland 07 DEC 2011 - Gordon Relf 11 JUN 2012 - Robert Elford 11 JUN 2012 - David Puxley 11 JUN 2012 - Marilyn Hamlin 11 JUN 2012 - Joan Helpard 2 OCT 2012 - Margaret Fagan

Letters of Orders: Priests

04DEC 2011 - Helena Malton 07 DEC 2011 - Roslyn MacLeod 07 DEC 2011 - Deborah Strickland 07 DEC 2011 - David Chapman 07 DEC 2011 - Faye Wheatley 18 JUN 2012 - Gordon Relf 22 JUL 2012 - Louis Quennelle 06 DEC 2012 - David Puxley 06 DEC 2012 - Robert Elford

Clerical Licenses

08 JAN 2011 - Pam Bishop, Associate Priest: Parish of Kentville 11 FEB 2011 - Kyle Wagner, Rector, Parish of Seaforth 02 MAR 2011 - Laura McCue, Rector: Parish of Resurrection 09 MAR 2011 - Carl Fraser, Parish of North Sydney 28 MAR 2011 - John Morrell, Rector: Parish of St. Mark’s, Halifax 01 MAY 2011 - Evelyn Knorr: Rector: Parish of Strait-Chedabucto 11 MAY 2011 - Helen Ryding, Associate Priest 11 MAY 2011 - Keirsten Wells, Health Care Chaplain 23 AUG 2011 - Mark Pretty, Rector: Parish of New Glasgow 15 SEPT 2011 - Marian Lucas Jeffries: Rector: Parish of Blandford 15 SEPT 2011 - Janet Hat Rector, (1/2 time), Parish of Jollimore 15 OCT 2011 - Joel Hardy, Rector (1/2 time) Parish of Bridgetown 17 OCT 2011 - Karen Quirk, Priest Assistant, Parish of the Resurrection, Sydney

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02 DEC 2011 - Helena (Mel) Malton, Rector, Parish of Digby-Weymouth 07 DEC 2011 - Roslyn MacLeod, Priest Assistant, Parish of Resurrection, Sydney 07 DEC 2011 - Deborah Strickland, Priest Assistant, Parish of North Sydney 07 DEC 2011 - David Chapman, Parish of Fall River 07 DEC 2011 - Faye Wheatley, Priest Assistant, Parish of St. Francis by the Lakes 07 DEC 2011 - Gordon Relf, Deacon, Parish of Emmanuel Spryfield 09 DEC 2011 - Mark Marshall, Rector, Parish of The Anglican Church of the Apostles 21 MAR 2012 - Jennifer Sharp, Rector, Parish of Summerside/St. Eleanors 01 JUN 2012 - Robert Elford, Incumbent Parish of Trinity Church, Halifax 01 JUN 2012 - Brieanna Andrews, Rector, Parish of French Village 18 JUN 2012 - Gordon Relf, Priest Assistant, Parish of Emmanuel Church, Spryfield 22 JUL 2012 - Louis Quennelle, Priest Assistant St. John’s, Lunenburg 17 AUG 2012 - Ralph Moore, Rector, Pastoral Unit of Milton, Rustico & Georgetown with St. Peter’s Charlottetown 04 SEPT 2012 - Rachel Parker, Rector, St. James Armdale 04 SEPT 2012 - Cathy Pharo, Rector, Kentville 12 SEPT 2012 - Margaret Fagan, Incumbent Parish of New London 01 NOV 2012 - Peter Rafuse, Rector, Parish of Western Shore 14 NOV 2012 - Judi Philips, Rector, Parish of New Ross 30 OCT 2012 - Ray Carter, Deacon, Apostles 30 OCT 2012 - Heather MacEachern, Deacon, Cathedral Church of All Saints 01 NOV 2012 - David Puxley, Rector, Parish of St. John’s Westphal 01 NOV 2012 - Robert Elford, Rector, Parish of Trinity Halifax 21 NOV 2012 - Charles Bull, Rector, Parish of St. Margaret of Scotland

Letters of Institution and Inductions [Mandates]

11 FEB 2011 - Kyle Wagner 02 MAR 2011 - Laura McCue 07 APR 2011 - John Morrell 21 APR 2011 - Evelyn Knorr 23 AUG 2011 - Mark Pretty 15 SEPT 2011 - Marian Lucas Jeffries 15 SEPT 2011 - Janet Hatt 15 OCT 2011 - Joel Hardy 02 DEC 2011 - Helena (Mel) Malton 6 JAN 2012 - Mark Marshall 9 MAR 2012 - Carl Fraser 21 MAR 2012 - Jennifer Sharp 21 JUN 2012 - Brieanna Andrews 17 AUG 2012 - Ralph Moore 4 SEPT 2012 - Rachel Parker 4 SEPT 2012 - Cathy Pharo 1 NOV 2012 - Peter Rafuse 14 NOV 2012 - Judi Philips 21 NOV 2012 - Charles Bull

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Letters Bene Decessit [General Synod Canon XVII, Schedule A]

- The Reverend Elliott Siteman, Diocese of Niagara - The Reverend William Sheppard, Diocese of Ottawa - The Reverend Paul Findlay, Diocese of Western Newfoundland - The Reverend Arran Thorpe, Diocese of Ottawa - The Reverend Dianna Brett-Frye, Diocese of Eastern Newfoundland - The Reverend Allen Frye, Diocese of Eastern Newfoundland

Acceptance of Letters Bene Decessit [General Synod Canon XVII, Schedule C]

- The Reverend John Morrell, Diocese of Montreal - The Reverend Marian Lucas Jefferies, Diocese of Fredericton - The Reverend Oliver Osmond, Diocese of Edmonton, Church of England - The Reverend Joel Hardy, Diocese of Montreal - The Reverend Jenny Sharp, Diocese of Huron - The Reverend William Sheppard, Diocese of Ottawa

Appointments: Honorary Assistant

15 FEB 2011 - The Reverend David Dellapinna (Timberlea-Lakeside) 10 MAY 2011 - The Reverend Paul Findlay [Western Shore] 11 MAY 2011 - The Reverend Dr. Helen Ryding (Cathedral Church of All Saints, Halifax) 11 MAY 2011 - The Reverend Keirsten Wells (Cathedral Church of All Saints, Halifax) 11 MAY 2011 - The Reverend Davena Davis (Cathedral Church of All Saints, Halifax) 11 MAY 2011 - The Reverend Canon Fred Krieger (Cathedral Church of All Saints, Halifax) 11 MAY 2011 - The Reverend Canon John Smith (Cathedral Church of All Saints, Halifax) 09 AUG 2011 - The Reverend Liam Thomas (All Saint’s, Bedford) 15 AUG 2011 - The Reverend John Wright (Mahone Bay) 25 OCT 2011 - The Reverend Debra Burleson (St. Luke’s Dartmouth) 15 AUG 2012 - The Very Reverend John Wright (St. James, Mahone Bay)

Appointments: Archdeacons

- The Reverend Debra Burleson Archdeacon, Eastern Shore

- The Reverend David Garrett Archdeacon, Valley

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Appointments: Regional Deans

15 JAN 2011 - The Reverend Kevin Frankland Regional Dean, Eastern Shore

14 MAR 2011 - The Reverend Trevor Lightfoot Regional Dean, Dartmouth 15 NOV 2011 - The Reverend Matthew Sponagle Regional Dean, Valley 04 SEPT 2012 - The Reverend Gordon Druggett Regional Dean, South Shore

Appointments: Canon of the Cathedral Church of All Saints

- The Right Reverend Arthur Durrant Brown [Hon. Canon, Cathedral Church of All Saints] - The Reverend Dr. Jody Clark, Canon - The Reverend Charles Bull, Canon

Permission to Officiate

07 JAN 2011 - The Reverend Canon Robert Power 29 MAR 2011 - The Reverend Janet Hatt 04 MAY 2011 - The Reverend Helena Mary [Mel] Malton [Transitional Deacon] 04 MAY 2011 - The Reverend Faye Elizabeth Wheatley [Transitional Deacon] 04 MAY 2011 - The Reverend David Lewis Naylor Chapman [Transitional Deacon] 10 MAY 2011 - The Reverend Ronald Harris 10 MAY 2011 - The Reverend Ray Carter [Deacon] 10 MAY 2011 - The Reverend Cathy Lee Cunningham 10 MAY 2011 - The Reverend John Swain 17 MAY 2011 - The Reverend Wayne Lynch 24 MAY 2011 - The Reverend Marilyn Lamb 24 MAY 2011 - The Reverend John Scott 24 MAY 2011 - The Reverend Paul Findlay 01 JUL 2011 - The Reverend William Sheppard 04 JUL 2011 - The Reverend Gillian Neville-Ball 03 SEPT 2011 - The Very Reverend Russell Hatton 15 SEPT 2011 - The Reverend Greg McMullin 04 JAN 2012 - The Reverend John Roddam 26 APR 2012 - The Reverend Gloria McClure – Fraser 14 JUN 2012 - The Reverend Bill White 05 JUN 2012 - The Reverend Dianne Parker 27 SEPT 2012 - The Reverend Paul Mbishi

Relinquishment of Ministry

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[General Synod Canon XIX, Schedule B]

The Reverend Wayne Lynch The Reverend Sandy Murray

Consecrations: Church Buildings

30 SEPT 2012 - St. Francis by the Lakes Anglican Church

Consecrations: Church Cemeteries

Deconsecrations: Church Buildings

15 MAY 2011 - Holy Trinity Church, Prince Edward Island [Parish of Georgetown] 29 MAY 2011 - St. David’s, Portuguese Cove [Parish of Falkland] 10 JUL 2011 - St. James Church, Gore [ Parish of Rawdon] 23 OCT 2011 - St. Paul’s Church, Cherry Hill [Petite Riviere] 22 JAN 2012 - St. Peter’s And St. John’s Church, Baddeck

Instrument of Parish Amalgamation

28 APR 2011 -Parish of St. Matthias & St. Philip’s, Halifax To Parish of the Anglican Church of the Apostles at Halifax

02 FEB 2012 Parish of Conqueralls and the Parish of Holy Trinity To Parish of Bridgewater and the Conqueralls

11 DEC 2012 Parish of St. Andrew’s Church, Hantsport and Parish of Avon Valley To Parish of Avon Valley

Instrument of Parish Boundaries

Instrument of Parish/Church Name Change

Instrument of Parish Re-Configuration

12 MAY 2011 - “Land Swap” by Warranty Deed – Parish of Western Shore 21 SEPT 2011 - “Conveyance” of St. James Church Hall Lands to Parish of Conquerall

Lay Reader Licenses

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01 JAN 2011 - Jean Edwards, Parish of Musquodoboit 01 JAN 2011 - Patricia Fahie, Parish of Musquodoboit 01 JAN 2011 - Eileen Humphrey, Parish of Musquodoboit 01 JAN 2011 - Eleanor Keeping, Parish of Musquodoboit 01 JAN 2011 - Diane Russell, Parish of Musquodoboit 01 JAN 2011 - Lorraine Otto, Parish of Seaforth 01 JAN 2011 - Peter Morgan, Parish of Seaforth 01 JAN 2011 - Doug Bethune, Parish of Seaforth 01 JAN 2011 - Rolene Barrett, Parish of Seaforth 01 JAN 2011 - Fred Grainger, Parish of Seaforth 28 JAN 2011 - Darryl Ivan Faulkner, Parish of Musquodoboit 07 FEB 2011 - Leslie Sperry, Parish of Musquodoboit 07 FEB 2011 - Juanita Shortliffe, Parish of Musquodoboit 18 FEB 2011 - Lawrin Armstrong, Parish of Maitland 29 MAR 2011 - Richard Logan, Parish of New Germany 29 MAR 2011 - Adam Tipert, Parish of New Germany 29 MAR 2011 - Janet Tipert, Parish of New Germany 29 MAR 2011 - Margaret Benedict, Parish of St. James, Newport 29 MAR 2011 - Mary Oldford, Parish of Bridgetown 29 MAR 2011 - Charles Gatzke, Parish of New Germany 18 APR 2011 - Philip George Davis, Parish of St. Peter’s Cathedral, PE 10 MAY 2011 - William (Bill) Murray MacDonald, Parish of St. Luke’s, Hubbards 24 MAY 2011 - Andrea Dionne, Parish of St. James, Kentville 24 MAY 2011 - Tracey Hobson, Parish of St. James, Kentville 24 MAY 2011 - Elmer Uzans, Parish of St. James, Kentville 24 MAY 2011 - Valerie Mailman, Parish of St. James, Kentville 24 MAY 2011 - Pam Greenough, Parish of St. James, Kentville 01 JUN 2011 - Madonna Jessie Cooze, Parish of St. Francis by the Lakes 08 JUN 2011 - Geraldine Thomas, Parish of St. Mark’s, Halifax 08 JUN 2011 - David Routledge, Parish of St. Mark’s, Halifax 08 JUN 2011 - Daphne Beeler, Parish of St. Mark’s, Halifax 08 JUN 2011 - Joyce Williams, Parish of St. Mark’s, Halifax 08JUN 2011 - Peggy Miller, Parish of St. Mark’s, Halifax 15 JUN 2011 - Jean Edwards, Parish of Musquodoboit (Resignation) 26 JUN 2011 - Roger Bureau, Parish of Westwood Hills (Resignation) 01 AUG 2011 - Thomas Reinfuss, Holy Trinity, Middleton 29 AUG 2011 - Jeffrey Graham, Parish of St. John the Evangelist 29 AUG 2011 - Marilyn Myers, St. John Crapaud 06 SEPT 2011 - Charlene Martell, Parish of St. Bartholomew’s, Louisbourg 06 SEPT 2011 - Karen Hamilton, Parish of St. Bartholomew’s, Louisbourg 06 SEPT 2011 - Sheila Fudge, Parish of St. Bartholomew’s, Louisbourg 06 SEPT 2011 - Shirley Samson, Church of Christ the King, Sydney 06 SEPT 2011 - Gloria Dalton, Church of Christ the King, Sydney 06 SEPT 2011 - Elaine Young, Church of Christ the King, Sydney 06 SEPT 2011 - Scott MacQuarrie, Church of Christ the King, Sydney

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06 SEPT 2011 - Karen Sampson, Church of Christ the King, Sydney 06 SEPT 2011 - Florence Ripley, Church of Christ the King, Sydney 06 SEPT 2011 - Nellie Ball, Church of Christ the King, Sydney 06 SEPT 2011 - Selma Doucet, Church of Christ the King, Sydney 06 SEPT 2011 - Susie Devoe, Church of Christ the King, Sydney 06 SEPT 2011 - Martin Matheson, Church of Christ the King, Sydney 10 OCT 2011 - Stephen Aucoin, Parish of Greater Glace Bay Pastoral Unit 10 OCT 2011 - Maxine Simpkin, Parish of St. John the Evangelist 10 OCT 2011 - Melvin Harris, Parish of Church of the Christ the King 20 OCT 2011 - Jayne Sauson, Parish of Church of the Holy Spirit, Lakelands 20 OCT 2011 - Lois Durant, Parish of Church of the Holy Spirit, Lakelands 20 OCT 2011 - Joyce Munroe, Parish of Church of the Holy Spirit, Lakelands 20 OCT 2011 - Jim McConnell, Parish of Church of the Holy Spirit, Lakelands 25 OCT 2011 - Sherry Richardson, Parish of French Village 25 OCT 2011 - Jayne Sauson, Parish of Holy Spirit, Lakelands 25 OCT 2011 - Lois Durant, Parish of Holy Spirit, Lakelands 25 OCT 2011 - Joyce Munroe, Parish of Holy Spirit, Lakelands 25 OCT 2011 - Jim McConnell, Parish of Holy Spirit, Lakelands 10 NOV 2011 - Sharon Richardson, Parish of French Village 04 JAN 2012 - Jan Elizabeth, Parish of Alberton 04 JAN 2012 - Susan Redding, Parish of Shelburne 04 JAN 2012 - Margaret Reinfuss, Parish of Wilmot 04 JAN 2012 - Susan Redding, Parish of Shelburne 04 JAN 2012 - Thomas Reinfuss, Parish of Wilmot 10 APR 2012 - Raylene George, Parish of St. Alban’s, Sydney 10 APR 2012 - Catherine Stockley, Parish of St. Alban’s, Sydney 10 APR 2012 - Janet Wylde, Parish of St. Alban’s, Sydney 10 APR 2012 - David Keeping, Parish of St. Alban’s, Sydney 25 APT 2012 - Sherry Smith, Parish of St. Margaret of Scotland, Halifax 10 JUL 2012 - Stephen Hamlin, Parish of St. John’s Truro 17 JUL 2012 - Waynne Champniss, Parish of French Village 17 JUL 2012 - John Stone, Parish of French Village 17 JUL 2012 - Janice Jackson, Parish of French Village 17 JUL 2012 - Heather Coholon, Parish of French Village 17 JUL 2012 - Rita Langille, Parish of French Village 17 JUL 2012 - Sharon Richardson, Parish of French Village 17 JUL 2012 - Pat Roscoe, Parish of French Village 17 JUL 2012 - Nancy Spencer, Parish of French Village 05 SEPT 2012 - Valerie Mailman, Parish of St. James Kentville 05 SEPT 2012 - Wayne Hamlin, Parish of St. James Kentville 05 SEPT 2012 - Stephen Boone, Parish of St. James Kentville 05 SEPT 2012 - Gail Lightfoot, Parish of St. James Kentville 05 SEPT 2012 - Ralph Wood, St. James Kentville 05 SEPT 2012 - Christopher Pharo, Parish of St. James Kentville 05 SEPT 2012 - Don Arneburg, Parish of St. James Kentville 05 SEPT 2012 - Andrea Dionne, Parish of St. James Kentville

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05 SEPT 2012 - Tracey Hobson, Parish of St. James Kentville 05 SEPT 2012 - William Travis, Parish of St. James Kentville 05 SEPT 2012 - Pamela Greenough, Parish of St. James Kentville 24 SEPT 2012 - Shirley Carras, Parish of St. Thomas Church, Fall River 24 SEPT 2012 - Bruce Caldwell, Parish of St. Thomas Church, Fall River 24 SEPT 2012 - Donna Ruggles, Parish of Timberlea 30 SEPT 2012 - Melvin Harris, Parish of Christ the King, Sydney 17 OCT 2012 - Brenda Munro, Parish of St. Luke’s Hubbards 17 OCT 2012 - Ruth Ann Blakney, Parish of St. Luke’s Hubbards 05 SEPT 2012 - Charlotte Corkum, Parish of Western Shore 05 SEPT 2012 - Joan Swinimer, Parish of Western Shore 05 SEPT 2012 - Marge Young, Parish of Western Shore 05 SEPT 2012 - Alice McGinnis, Parish of Western Shore 05 SEPT 2012 - Sandra Rafuse, Parish of Western Shore 05 SEPT 2012 - Rickey Rafuse, Parish of Western Shore 01 NOV 2012 - Connie Hannam, Parish of Bridgetown 01 NOV 2012 - Mary Olford, Parish of Bridgetown 01 NOV 2012 - Ted Kaulbach, Parish of Bridgetown 01 NOV 2012 - Marjorie LeGard, Parish of Wilmot 01 NOV 2012 - Margaret Reinfuss, Parish of Wilmot 01 NOV 2012 - Maxine Simpkin, Parish of Wilmot 21 NOV 2012 - Barry Waite, Parish of Summerside/St. Eleanors 21 NOV 2012 - Dawn Upham, Parish of Summerside/St. Eleanors 21 NOV 2012 - Carol Lough, Parish of Summerside/St. Eleanors 21 NOV 2012 - Ian Bowen, Parish of Summerside/St. Eleanors 21 NOV 2012 - Clair Sudsbury, Parish of Summerside/St. Eleanors

Eucharistic Ministers: Holy Eucharist

07 JAN 2011 - Jean Edwards, Parish of Musquodoboit 01 FEB 2011 - Janet Campbell, Parish of Bridgetown 01 FEB 2011 - Glen Johnston, Parish of Bridgetown 01 FEB 2011 - Annette Baker, Parish of Bridgetown 01 FEB 2011 - Judy Marshall, Parish of Bridgetown 01 FEB 2011 - Noel Durling, Parish of Bridgetown 01 FEB 2011 - Karl Cleveland, Parish of Bridgetown 01 FEB 2011 - James Hunter, Parish of Bridgetown 01 FEB 2011 - Harry Brown, Parish of St. Thomas Fall River 01 FEB 2011 - Shirley Townsend, Parish of Lockeport-Barrington 01 FEB 2011 - Elizabeth deMolitor, Parish of Lockeport-Barrington 01 FEB 2011 - Timothy Keddey, Parish of Lockeport-Barrington 30 MAR 2011 - Sandra Martin, Parish of New Germany 30 MAR 2011 - Bruce Veinotte, Parish of New Germany 30 MAR 2011 - Debbie Smeltzer, Parish of Mahone Bay 30 MAR 2011 - Rochelle Whynott, Parish of Mahone Bay 30 MAR 2011 - Ann Gummeson, Parish of New Germany

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30 MAR 2011 - Judi Colp, Parish of New Germany 30 MAR 2011 - Andrea MacMillan, Parish of Pictou 18 APR 2011 - Verna Fenton, Parish of Maitland 18 APR 2011 - Beverly Fahey, Parish of Maitland 18 APR 2011 - LeRoy Hennigar, Parish of Maitland 24 MAY 2011 - Kathryn Edgett, Parish of Armdale 24 MAY 2011 - Anne Hockin, Parish of Armdale 24 MAY 2011 - Doug Fawthrop, Parish of Armdale 24 MAY 2011 - Frances Bertha Eugene Myra, Parish of Western Shore 08 JUN 2011 - Geraldine Thomas, Parish of St. Mark’s, Halifax 08 JUN 2011 - David Routledge, Parish of St. Mark’s, Halifax 08 JUN 2011 - Daphne Beeler, Parish of St. Mark’s, Halifax 08 JUN 2011 - Peggy Miller, Parish of St. Mark’s, Halifax 08 JUN 2011 - Mellie Crewe, Parish of St. Mark’s, Halifax 08 JUN 2011 - Donna Swim, Parish of St. Mark’s, Halifax 08 JUN 2011 - Joyce Williams, Parish of St. Mark’s, Halifax 21 JUN 2011 - Lindsay Workman, Parish of New Ross 21 JUN 2011 - Janice Reeves, Parish of New Ross 21 JUN 2011 - Shirley Keddy, Parish of New Ross 21 JUN 2011 - Brian Keddy, Parish of New Ross 21 JUN 2011 - Elsie Hiltz, Parish of New Ross 21 JUN 2011 - George Hamlin, Parish of New Ross 21 JUN 2011 - Rusty Broome, Parish of New Ross 21 JUN 2011 - Sheldon Broome, Parish of New Ross 05 JUL 2011 - Lynn Willett, Parish of Musquodoboit & Ship Harbour 29 AUG 2011 - Jeffrey Graham, Parish of St. John the Evangelist, Crapaud 29 AUG 2011 - Harleigh MacLeod, Parish of St. John the Evangelist, Crapaud 29 AUG 2011 - Connie MacKinnon, Parish of St. John the Evangelist, Crapaud 29 AUG 2011 - Jean Profitt, Parish of St. John the Evangelist, Crapaud 29 AUG 2011 - Larry MacKinnon, Parish of St. John the Evangelist, Crapaud 06 SEPT 2011 - Sheila Fudge, Parish of Resurrection, Sydney –St. Bartholomew’s Louisbourg 06 SEPT 2011 - Gordon Gabriel, Parish of Resurrection, Sydney-Church of Christ the King, Sydney 06 SEPT 2011 - Jack Compton, Parish of Resurrection, Sydney-Church of Christ the King, Sydney 06 OCT 2011 - Marlene Wells, Christ Church Stellarton 11 OCT 2011 - Andrea Vokey, Parish of St. John the Evangelist 12 OCT 2011 - Robert MacMullin, Parish of Greater Glace Bay Pastoral Unit 25 OCT 2011 - Anne Stott, Parish of Blandford 25 OCT 2011 - Cyril McDonnah-Harnish, Parish of Blandford 25 OCT 2011 - Claudia Zinck, Parish of Blandford 25 OCT 2011 - Phil Lamont, Parish of Blandford 12 JAN 2012 - Christopher Hiltz, Parish of Cornwallis 12 JAN 2012 - Michael Flaherty, Parish of St. Andrew, Cole Harbour 12 JAN 2012 - Natalie Flam, Parish of St. Andrew, Cole Harbour

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12 JAN 2012 - Christopher James, Parish of St. Andrew, Cole Harbour 12 JAN 2012 - Elaine James, Parish of St. Andrew, Cole Harbour 12 JAN 2012 - Cailean MacLean, Parish of St. Andrew, Cole Harbour 12 JAN 2012 - Carol Pipes, Parish of St. Andrew, Cole Harbour 12 JAN 2012 - Hayward Strickland, Parish of St. Andrew, Cole Harbour 24 JAN 2012 - Joan Halsey, Parish of Christ Church, Dartmouth 24 JAN 2012 - Marilyn Massie-Clarke, Parish of Christ Church, Dartmouth 24 JAN 2012 - Shelagh Gordon, Parish of Christ Church, Dartmouth 24 JAN 2012 - Rick Chenhall, Parish of Christ Church, Dartmouth 24 JAN 2012 - Jean Thompson, Parish of Christ Church, Dartmouth 24 JAN 2012 - Christine Ross, Parish of Cornwallis 25 JAN 2012 - Sherry Lynn Smith, Parish of St Margaret of Scotland 25 JAN 2012 - Alex Fleming, Parish of St. Margaret of Scotland 27 MAR 2012 - Marlene Glover-Ridgewell, Parish of Western Shore 27 MAR 2012 - Berit Anderson, Parish of Western Shore 27 MAR 2012 - Elaine Linda Bushell, Parish of Canso 27 MAR 2012 - Maxine Myler, Parish of New Germany 27 MAR 2012 - Sherman Veinot, Parish of New Germany 27 MAR 2012 - Carolyn Silver, Parish of New Germany 25 APR 2012 - Sonia Harrod, Parish of Westwood Hills 10 JUL 2012 - Bobbi Anne Mosher, Parish of Chester 17 JUL 2012 - Marilyn Meade, French Village 01 AUG 2012 - Karen Wood, Parish of All Saints, Springhill 01 AUG 2012 - Rose Nicholson, Parish of All Saints, Springhill 05 SEPT 2012 - Gail Lightfoot, Parish of St. James, Kentville 05 SEPT 2012 - Wayne Hamlin, Parish of St. James, Kentville 05 SEPT 2012 - Pam Greenough, Parish of St. James, Kentville 05 SEPT 2012 - William Travis, Parish of St. James Kentville 05 SEPT 2012 - Sarah MacLeod, Parish of Hatchet Lake, St. Paul’s 05 SEPT 2012 - Wayne Fredrick Manuel, Parish of Hatchet Lake, St. Paul’s 05 SEPT 2012 - Trudy Cole, Parish of Hatchet Lake, St. Paul’s 05 SEPT 2012 - LeeAnne Kendall, Parish of Hatchet Lake, St. Paul’s 05 SEPT 2012 - Jennifer Warren, Parish of Hatchet Lake, St. Paul’s 05 SEPT 2012 - Pam Barkhouse, Parish of Hatchet Lake, St. Timothy’s 05 SEPT 2012 - Laura Shaw, Parish of Hatchet Lake, St. Timothy’s 05 SEPT 2012 - Shelley Gray, Parish of Hatchet Lake, St. Timothy’s 05 SEPT 2012 - Debra Ratcliffe, Parish of St. Nicholas Westwood Hills 05 SEPT 2012 - Richard Ratcliffe, Parish of St. Nicholas Westwood Hills 05 SEPT 2012 - Allan Jost, Parish of St. Nicholas Westwood Hills 05 SEPT 2012 - Nichola Cumine, Parish of St. Nicholas Westwood Hills 05 SEPT 2012 - Minna Harjupanula, Parish of St. Nicholas Westwood Hills 05 SEPT 2012 - Colleen Tizzard, Parish of St. Nicholas Westwood Hills 27 OCT 2012 - Lynn Fitzmorris, Parish of St. Luke’s Dartmouth 01 NOV 2012 - Janet Campbell, Parish of Bridgetown 01 NOV 2012 - Annette Baker, Parish of Bridgetown 01 NOV 2012 - Glen Johnston, Parish of Bridgetown

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01 NOV 2012 - Judy Marshall, Parish of Bridgetown 01 NOV 2012 - Joan Dawes, Parish of Bridgetown 01 NOV 2012 - Noel Durling, Parish of Bridgetown 01 NOV 2012 - James Hunter, Parish of Bridgetown 01 NOV 2012 - Karl Cleveland, Parish of Bridgetown 21 NOV 2012 - Joan Wooder, Parish of Summerside/St. Eleanors 21 NOV 2012 - Ian Bowen, Parish of Summerside/St. Eleanors 21 NOV 2012 - Dawn Upham, Parish of Summerside/St. Eleanors 21 NOV 2012 - Roxanne Hately-Leard, Parish of Summerside/St. Eleanors 21 NOV 2012 - Eileen McCann, Parish of Summerside/St. Eleanors 21 NOV 2012 - Janet Vieth-Forbes, Parish of Summerside/St. Eleanors 21 NOV 2012 - Bruce Small, Parish of Summerside/St. Eleanors 21 NOV 2012 - Dawn Geizer, Parish of St. Peter, Eastern Passage 21 NOV 2012 - Sheldon Broome, Parish of New Ross 21 NOV 2012 - Rusty Broome, Parish of New Ross 21 NOV 2012 - George Hamlin, Parish of New Ross 21 NOV 2012 - Shirley Keddy, Parish of New Ross 21 NOV 2012 - Lindsay Workman, Parish of New Ross 21 NOV 2012 - Brian Keddy, Parish of New Ross 21 NOV 2012 - Janice Reeves, Parish of New Ross 21 NOV 2012 - Beulah Barkhouse, Parish of New Ross 21 NOV 2012 - Peggy Hamlin, Parish of New Ross

Jana O’Neil Diocesan Registrar [2012-Present]

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Report of the Administration and Finance Committee to Synod 2013

This is the final report of the Administration and Finance Committee of the Diocese of Nova Scotia and Prince Edward Island as this committee’s mandate was completed with the move to the new Diocesan support structure of the Vision Strategy Support Teams. A&F has been replaced by the Financial Management and Development VSST.

A&F Committee and its sub-committees have met on a regular basis since the last Synod. The greatest challenge facing A&F Committee was the struggle to develop a Diocesan budget that would support both the programs required of the Diocese as well as the appropriate staff to oversee these programs and to give support to Parishes and Regions. A study was completed on the Diocesan staff and the recommendations on the structure have been implemented. In the last two years some Diocesan programs were able to continue due to monies remaining in the Capital Campaign, but these monies have all but dried up so if these programs are of importance to the Diocese then a funding source or adjustment in other Diocesan programs of staff will be required. In budget deliberations of a few years ago, the possibility of downloading some programs onto Regions was investigated but, after consultation with Regions, it was determined that the desire was for programs to remain at the Diocesan level.

The other challenge was to start the transformation from A&F to the Financial Management and Development VSST. At Synod 2011, it was announced that there would be a Diocesan workshop on Financial Management and Development and one was planned for the fall of 2011 but, due to low registration, this workshop did not happen. This is not an indication of the lack of interest of things financial across the Diocese, but maybe those who have an interest were not aware of the workshop or had other commitments. However, without a wide Diocesan input A&F held a number of internal workshops to develop strategies and objectives and a means to measure success for the Financial Management and Development VSST and also produced a mandate for this VSST. These have been delivered to Diocesan Council for consideration.

The A&F Committee felt strongly that its mandate was from Synod and fulfilled its mandate and held its last meeting in early March. There have been many members of A&F Committee over the years but I would like to acknowledge the work of the final members who participated in all meetings and provided sound advice and recommendations and tried to ensure that financial matters were carefully reviewed and that solid recommendations went forward to Diocesan Council. I offer many thanks to the Rev Charlotte Ross, Heather Whitehead, Ruth Kingsbury, Bernard Liegme and Clair Sudsbury who ably assisted me in my role as Chair. I also appreciate the efforts of Peter Flemming and Canon Gordon Redden who guided us along this journey

Respectfully Submitted

Allan P Turner

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HUMAN RESOURCES VSST Report to Synod 2013

Until earlier in 2013 Human Resources operated as a subcommittee to A&F, but with the changes to diocesan structures HR became a VSST. Along with other VSST’s we work to interpret the Diocesan Vision of being a “Christ-centered, mission minded, ministering community of faith”. Our particular task here is to promote healthy relationships and good working conditions for diocesan employees (clergy and lay) and the Diocese and Parishes of Nova Scotia & Prince Edward Island which employ them. HR aims to monitor and measure outcomes to ensure good working environments and positive relationships, we want to plan for and encourage recruitment, training and continuing development of clergy, as well as respond to specific difficulties in the area of Human Resources as they emerge. The HR mandate pledges us to work collaboratively with other VSST’s, particularly with those involving Finance and the Development of Healthy Congregations.

Normally the HR VSST is composed of six to ten lay and clergy members from throughout the diocese who offer varied experiences, concerns and expertise. For some time our member numbers were few, making it difficult to advance positively, but fortunately that has now changed.

The present members are: (chair) Geraldine Thomas, Rev. Judi Phillips, Rev. Tory Byrne, Rev. Kyle Wagner, Patrick Hartling, Jamie Cochran, Edith Marshall and Rev. Canon Gordon Redden who represents the diocesan office and staff. We frequently consult with, or are called upon by Bishops Sue Moxley and Ron Cutler. We are looking for an Archdeacon to join HR.

Over the last year HR has been intending to start a thoroughgoing review of all current Human Resource Policy Guidelines and we have made some slight headway in that endeavour. However, we must also respond to pressing, ongoing needs of the Diocese, and to those ends we have been discussing issues such as the development of a full parish and diocesan screening policy for individuals working closely with children/youths and vulnerable adults. Here we are in consultation with Susan Naylor in her capacity as coordinator of Youth Ministry. Adjustments to the Retirement Fund Membership Agreement are in progress. HR is looking at suggestions to raise the fees for Occasional Services and we are waiting for a report from the Task Group on the Clergy/Staff Medical Plan. Any modifications in HR policy are recommended to the Diocesan Council and or the bishops for their approval and action.

In pursuing many of these issues Human Resources needs the support of diocesan staff and structures, of other VSST’s and of the clergy and people of the Diocese at large. At times it is necessary for HR to consult with related groups in the Diocese, whether they are in other denominations or in the secular world, and with different groups outside the Diocese. HR offers support to those employed in this Diocese, to the Synod Office, and to Diocesan Council and to individual parishes which are dealing with HR issues.

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If you have questions about any area of the diocesan HR VSST or indeed suggestions for us, please contact the chair, Geraldine Thomas, or any member of the group.

Respectfully Submitted by Dr. Geraldine Thomas, Team Leader, HR VSST

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Diocese of Nova Scotia and Prince Edward Island - Five Year Strategic Plan: 2011-2016

SYNOD Priority: Human Resources Team Leader: Geraldine Thomas Reporting Period:

Leadership Team: Geraldine Thomas; Rev. Tory Byrne; Patrick Hartling; Judi Philips; Rev. Kyle Wagner; Christine Newcomb

Team: The HR VSST is normally composed of six to eight lay and clergy members who come from throughout the Diocese and who offer varied experiences, concerns and expertise. Vision: To interpret the Diocesan Vision of being a “Christ-centered, mission minded, ministering community of faith “ in regard to healthy relationships and good working conditions for diocesan employees (clergy and lay) and the Diocese and Parishes of Nova Scotia and Prince Edward Island which employ them. Goals/Strategies: To develop and maintain human resources policies and procedures which help build healthy working relationships in the Diocese; to monitor and measure outcomes to ensure good working environments and positive relationships; to plan for and encourage recruitment, training, and continuing development for clergy; to respond to specific difficulties in the area of Human Resources as they emerge. This HR VSST mandate pledges to work collaboratively with other VSSTs, particularly with committees on Financial Management and the Development of Healthy Congregations whose work interacts closely with that of Human Resources. Support: Human Resources needs the support of the Diocesan Staff and structures, of other VSST groups, and of the clergy and people of the Diocese at large. At times, it is necessary for HR to consult with related groups in the Diocese, whether they are in other denominations or in the secular world, and with differeing groups outrside the Diocese. HR offers support both to those employed in this Diocese, to Synod Office and to Diocesan Council, and to individual parishes which are dealing with HR issues.

Priorities: Objective Action/Tasks Cost/Resources Timeline Target Groups Partnerships Outputs Outcomes

Medical Plan Annually review the plan Annually review the plan in advance of Clergy & Lay Finance VSST This was done in Review in advance of renewal. renewal. Staff and Diocesan advance of the Council September 1 2012 renewal date.

Professional To help plan the Review policies and procedures to Parish clergy Review of policies for Development for recruitment, training, and ensure clergy are encouraged to attend and Diocesan continuing education, Clergy professional development to ongoing Continuing Education. To chaplains. study leaves, of clergy. consider the needs for deployment of sabbaticals and clergy in coning years. retreats was started in 2012.

Clergy Moving To ensure the Moving To review the policy periodically. Clergy & Lay Finance VSST Policy Policy is kept current. Staff

Pandemic To be ready to respond to To monitor news releases relating to Clergy, Lay Preparedness pandemics. pandemics and to ways to encourage Staff, & parish leaders to be aware of issues Parishes relating to pandemic preparedness.

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Review of Human Promote healthy Review policies and procedures to Clergy, Lay This group reviewed a Resources Policies relationships and good ensure they are address current needs Staff, Parishes selection of HR working conditions for and support clergy, staff and parish policies and clergy and lay staff. leaders in their various ministries. procedures, including the Screening Policy, in 2012 and this work will continue in 2013- 2016.

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Healthy Parishes VSST - Report to Synod 2013 SYNOD Priority: Healthy Congregations/Parishes Team Lead: Pastor Lisa Vaughn Reporting Period: Sept 2012 - March 2013

Leadership Team: John Aikenhead, Gary Cox, David Harrison, Trevor Lightfoot, Tanya Moxley, Ed Trevors, Lynn Uzans Task Groups: Worship Project, Reimagining Church Project, Survey Team, Parish Relations Vision: To build healthy parishes and congregations. Strategy/Goals: Five Marks of a Healthy Parish: 1. Identity: our congregation knows who they are before God; 2. Vision: our congregation knows what it is called to do; 3. Stewardship: our congregation has the resources & leadership necessary to carry out its calling; 4. Worship: people experience the power and energy of the Gospel in their worship and life together; 5. Outreach: the activities of the congregation make a discernable difference in individual lives and in the world around us. Conflict Transformation: Congregation can transform conflict into positive energy for the Gospel.

Priorities: Objective Action/Tasks Cost/Resources Timeline Target Partnerships Outputs Outcomes Benchmarking

1. Strong Clergy & Lay Leadership 2. Evangelism For Parishes to This packaged program will $7800 has been Fall 2013- parishes # of parishes Parishioners feel enabled participate in assist leaders and members allocated from Winter participating; to invite new members to "Reimagining in introducing the basic Healthy 2014 feedback from the parish. Parishioners Church" as a ideas of being a missional Congregations participants; improved are more confident in their beginning point to church. It will help funds remaining scores on 'parish own discipleship consider future participants understand their from the capital health' index. ministry goals discipleship and how to campaign make disciples. It will also serve as an opportunity for learning and growth, a way to train new leaders and assist to address 21st century spiritual needs in a particular community 3. Engaging To offer worship in A small team is developing a $5220 has been 2013-14 lay people # of people attending worship esp. music which people workshop series on worship. provided from & clergy 2 1-day workshops, experience the power They will be presenting to Healthy and liturgy resources of the Gospel. Synod 2013 to collect Congregations posted on web site. feedback on the types of funds remaining Improved scores on #4 content people are most from capital Mark of Mission, interested in, from a series of campaign measured by 'parish topics that have been health' index developed.

4. Conflict transformation 5. Understading and welcoming diversity

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6. Education & formation as Anglican Christians

7. A way to measure Create an 'index' that Modify the surveys from the VSST member Advent 12 parishes A statistical report for Interest from other parish health in more accurately measures "Healthy Churches time to modify 2013 from each each parish, and a parishes in trying the than just financials parish health via a Handbook" to a format and survey. Need of 4 sense for how well the index; pilot parishes try variety of indicators style that works in NS/PEI. facilitators to regions, index works as a some new initiatives related to the Marks of distribute to including baseline measure. based on their initial Mission parishes. Need PEI Each parish will also results. 'pilot' parishes. receive suggestions for programs that could help address challenges, or further engage areas of strength Key Performance Indicators: Healthy Congregations/Parishes Number of parishes participating in #7: 12 pilot sites For #3 - Two one-day workshops to be developed in 2013. The first one to be offered 5 times in fall of 2013 Notes: Second workshop to be offered in 2014 Target attendance is 30 people per workshop offering, for a total of 150 for each workshop type For #2: Target: at least one parish in each region wil participate in 2013.

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Healthy Leadership VSST Report to Synod 2013

SYNOD Priority: Healthy Leadership Chair: Don Brushett Reporting Period 2012-2013

Leadership Team: The Right Rev. Ron Cutler, Suffragan Bishop (support staff); Cynthia Pilichos; Wayne Hamlin; Rev'd Neale Bennet; Rev. Canon David Fletcher; Rev'd Trevor Lightfoot; Don Brushett. Task Groups: Non-Stipendiary Ordained Ministry; Episcopal Ministry; Anglican Formation, Diocesan Postulants, Curacy; AST; Vision: To build strong leadership for Lay and Ordained Vision/Strategy: Develop a comprehensive list of programs available for lay and clergy leadership development is compiled in first year; 2. Teams of leaders to work effectively in at least 50% of parishes. Strategy: Diocesan or Regional workshops on team development for parish leaders. 3. All parish and diocesan leaders are able to articulate clearly their own faith story, as well as the Gospel story. Strategy: Story telling workshops offered in regions with opportunity to practice.

Clergy: Goals: 1. The criteria for selection of people to be ordained are brought in line with the Theological Education in Anglican Communion grids; 2. 75% of the clergy report themselves to be "healthy" on a self-report survey. Number of clergy on sick leave due to stress declines over the five years; 3. 95% of clergy engage in a spiritual renewal event each year. Concept of stewarding one's vocation has been adopted by 90% of clergy; 4. There is an increase in the number of clergy accessing continuing education. Lay: Goals: To have educated, confident lay leaders in every parish. Strategies: EFM, Alpha, Lay Readers' training, spiritual gifts workshops, Diploma in Ministry at AST, continue to be offered in the diocese; Training workshops for parish officers to be offered in all regions over five years; Leadership development programs for youth ministry continue to be available in the Diocese: DYC, TEC, Ask & Imagine, CLAY, Youth Ministry Diploma at AST. Adults who work with youth are equipped to do so through regional workshops. Young adults and emerging youth leaders receive training for parish or regional youth ministry. The Lay Leadership Legacy Fund continues to be available to enable lay leaders to access courses that have tuition fees. Diocesan or Regional Conferences - 2 regions per year - topic to be determined by regions. Re-develop the diocesan website so that courses may be offered on-line. Training workshops for parish officers are offered in all regions over 5 years. Establish long-term youth ministry plans that include Regional Peer Ministry Training groups and/or other youth leadership programs in at least five regions.

SYNOD Priorities Objective Action/Tasks Cost/Resources Timeline Target Partnerships Outputs Outcomes Benchmarking 1. Workshop training for Youth Report on any activity that has leadership with Youth. been done to date, record as starting point. 2. On-line training for a variety Parish of leadership roles especially Officers Parish Officers. 3. Diocesan and regional to have leadership identify: 1. key Laity Key words for an evolving vision conferences for laity leadership development characteristics of healthy of healthy leadership are: development. opportunities reflect the leadership, referencing two transformational, collaborative, diocesan leadership specific models: collegial (sense of community), vision of what transformative & confident, capable, competent, constitutes healthy collaborative; 2. challenging, courageous, hopeful, leadership competencies for and able to respond to change. leadership, including clear, Past and current leadership comprehensive guidelines development opportunities have on the role and function of been identified and validated. every form of ministry

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4. Good communication of Laity what courses and financial support are available to laity to develop leadership skills.

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MISSION OUTREACH AND SOCIAL JUSTICE TEAM MOST

Deuteronomy 15.11: Since there will never cease to be some in need on the earth, I therefore command you, ‘Open your hand to the poor and needy neighbour in your land.’

Dear Friends in Christ,

It has been two years since the last Synod and I am please to report that the transition from National World Mission Committee to our new MOST team has been completed.

Some of you, who were at last Synod may remember that we as a group decided to go in a different direction and end many of the standing committees such as National World Mission and move towards specific Vision Strategy Support Teams, which could respond to the needs of the diocese and the wider community more quickly.

Our Vision

To interpret the Diocesan Vision of being a “Christ-centered, mission-minded, ministering community of faith” in the light of the needs of the wider community.

1. To make real God’s vision of a world which is peaceful, just, equal and in right relationship with each other and creation.

2. To interpret to the parishes three of the Anglican Communion’s Marks of Mission: a) To respond to human need with loving service. b) To seek to transform the unjust structures of society. c) To strive to safeguard the integrity of creation and to sustain and renew the life of the earth.

This vision and our terms of reference came from a visioning process and from the 2011 Synod, where every delegate was encourage to write down their outreach concerns. I had the good fortune to take all of those sticky notes and to tabulate them. I thought you might be interested in some of the results. 189 comments related to the environment and being green. 107 comments related to ensuring basic needs are met - food, clothing and shelter, for our parishioners, the community and the world. 76 comments related to outreach and justice issues with emphasis on advocacy for seniors, first nations peoples, those on the fringe, not only in our communities, but in Canada and the world. PWRDF was mentioned often as being one of the major ways of supporting outreach. As a result we now have 5 task groups set up to move our work forward they are :

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PWRDF – Lead by Chris Pharo First Nations Relationships - lead by Ted Hasham Refugees – lead by Sharon MacLeod Environment –lead by Rev .Marian Lucas Jefferies Fairness in basic human needs - lead by Rev. Kees Zwanenburg We are in the process of having MOST members visit each region to explain our new structure and to encourage regions to provide a representative on each of the five task group. It is our hope to provide a framework of committed people within the diocese who can respond to both present issues and new ones that may come before them.

We have already begun to support parish initiatives to raise awareness of first nations issues. We have provided for two to attend a Return to the Spirit Conference, and we have responded to the Nova Scotia’s government request for submissions on housing issues. We are providing an information package to each parish on Greening Churches, in the hopes of reducing our environmental impact. We are hoping to hold workshops on advocacy and training the trainers. There are many good things happening in parishes, and the diocese and there are many good news stories. But there is much left to do and many issues to tackle. We need your support, we need committed people in every region to be part of our group. If this has not happened in your region please make sure it does. Working together, moving in the same direction, we as a diocese, as a region, as a parish, can do the outreach*we are called to do. *OUTREACH: The activities of the congregation make a discernible difference in individual lives and in the world around us.

Respectfully submitted Reid Moore

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Report of the Diocesan Representative for the Primate’s World Relief and Development Fund

He has shown all you people what is good. And what does the Lord require of you? To act justly and to love mercy and to walk humbly with your God. Micah Chapter 6, verse 8

The role of the Diocesan Representative for the Primate’s World Relief and Development Fund (PWRDF) is to:

1) Provide Liaison between the Diocese and the National office of PWRDF

This involves keeping current of activities and new initiatives launched by the national office and Board of Directors and feed this back to the Diocese. This is accomplished by participating in regular teleconferences with the PWRDF staff as well as participating in the biennial forum for diocesan representatives.

I also from time to time receive requests from the national office staff to participate in national activities or initiatives. For example, I have assisted with the organization of a 50 Leaders weekend as well sit on the Working Group for Food Security.

2) Provide Support to PWRDF Parish Representatives

This responsibility involves keeping in contact with PWRDF Parish Representatives and assisting them in keeping their respective Parish connected to the PWRDF. This means providing them with new information and material as well as responding to questions or inquiries about the work of PWRDF.

I also receive invites and requests from Parish Representatives and /or Rectors to speak at Sunday services or at other special events about the work of the PWRDF. To date, I have visited over 30 churches within the Diocese.

To provide support to all Parish Representatives in a diocese as large as ours can be challenging. Although I am able to communicate with a large number of parish representatives electronically, parish representatives change often and some do not use electronic media. Therefore, I am attempting to establish a network of Regional PWRDF Representatives to assist me with communicating with Parish Representatives that may not be on my electronic distribution lists. I am also encouraging these Regional Representatives to consider holding regional PWRDF events modelled by the one held on the South Shore in 2011.

3) Organize Annual Diocesan Workshop

Since being appointed as Diocesan Representative for PWRDF, I have committed to organizing an Annual PWRDF Workshop for Parish representatives and friends of

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PWRDF. As previously mentioned, the large size of the parish can represent challenges in terms of travel costs, so I have made deliberate attempt to have the workshop held throughout the diocese. To date annual workshops have been held in Halifax, Sydney, Charlottetown and Kentville.

The workshops are usually attended by a PWRDF staff member when possible, PWRDF partner representatives (i.e. KAIROS, Canadian Food Grains Bank), PWRDF Youth Council members as well as by one of our Bishops who are very supportive of PWRDF. The workshops provide an excellent opportunity to learn about the work of PWRDF but also network with each other to get ideas for parish activities.

For more information and resources on PWRDF please visit www.pwrdf.org.

Respectfully submitted,

Chris Pharo Diocesan Representative – Primate’s World Relief and Development Fund

February 12, 2013

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DIOCESAN REFUGEE SPONSORSHIP COMMITTEE Report to Synod 2013

During 2011 & 2012 Citizenship & Immigration (CIC) and Minister Kenney have made many changes to the Private Sponsorship of Refugees Program. The two most significant are the elimination of the Interim Federal Health Program that was available for their first 12 months in Canada and the allocation of sponsorship spaces.

CIC now decides how many refugees each Settlement Agreement Holder (SAH) can sponsor and from which country. At the beginning of the calendar year we know exactly how many spaces we have and from which countries the refugees can be sponsored. For example, our Diocese (SAH) may have been allotted four Cairo spaces and we need six Nairobi spaces. In order to get the Nairobi spaces I have to find another SAH that will trade Nairobi spaces for Cairo spaces. If I can’t find someone to trade then I can’t sponsor the people from Nairobi until next year. Unfortunately, then I may be still in the same situation.

As of April 2012 all sponsorship applications are processed through a central office in Winnipeg. Most of the local CIC Offices have been closed or reduced to minimal staff. Because of central processing and the allocation of spaces, most of the applications were not submitted until the last three months of the year. Consequently, the Winnipeg Office was swamped and applications still have not been processed.

Presently our Diocese has four applications in various stages of activity – one Palestinian family in Cyprus waiting to have their file reviewed in Tel Aviv; one Palestinian family in Damascus waiting for departure procedures to be completed while bombs are falling all around them; one family in Cairo with their application still somewhere in the Winnipeg Office; and one family in Iran with their application sitting in Ankara, Turkey.

The PWRDF Refugee Network decided Anglican SAHs across Canada could/would sponsor 50 refugee families to mark the 50th Anniversary of PWRDF. When the Palestinian family living in Damascus arrives in Halifax, hopefully soon, they will be the 50th family. Where better to arrive than in the province where PWRDF began? Also, the $25,000 needed to support the family for 12 months is being provided by Anglican SAHs and individuals from across our glorious and free country. With the arrival of the 50th family, our Diocese will have been the SAH for six of the fifty.

As you can realize from the many changes taking place, it is becoming more and more difficult to privately sponsor. More money is needed and less is available, spaces are limited, forms are more complicated and processing time is longer. The bottom line is that CIC wants to almost exclusively name the refugees that come to Canada. It is becoming very difficult for refugees families have their extended family members join them here.

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We have an excellent working relationship with the local Roman Catholic, United, Salvation Army and ISIS (formerly MISA) SAHs. Unfortunately, the National SAH Forum is now held during the same time as our Synod. Last year it was in Fredericton and this year is Vancouver.

Please feel free to e-mail me [email protected] if you have any questions concerning anything about our Diocesan Refugee Sponsorship Program.

Sharon MacLeod Diocesan Refugee Sponsorship Coordinator

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Youth and Family Ministry VSST Report to Synod 2013 SYNOD Priority: Youth Engaged Chair: Bonnie Skerritt Youth & Family Ministry VSST Reporting Period: May 2011 - March 2013 Leadership Team: Rev. Brieanna Andrews, Rev. Sandra Fyfe, Rev. Gary Giles, Fiona Morrison,Tyler Nieforth, Kathy Petite, Bonnie Skerritt, Jennifer Warren, Susan Naylor, Youth Ministry Coordinator, Rt. Rev. Ron Cutler, Episcopal Liaison Task Groups: Faith Formation in the Home; Children's Ministries; Younger Youth; High School Ministry; Young Adults; Campus Ministry; Training for Youth Ministry/Care 2 Screen; National Youth Ministries; Conference Style Youth Ministry; Communication. Team: Lay, Clergy, Youth, Parents and those committed to working together to make youth ministry thrive. Vision: Interpret the Diocesan Vision of being a "Christ-centered, mission-minded, ministering community of faith" in the light of the children, youth and families who are currently within the Anglican community and with those of the wider community. Strategy/Goal: Develop short-term and long-term strategies for implementing the vision in parishes, regions and throughout the Diocese. Support/Resources: Needs assessment: financial, volunteer staff, office staff, technology, training & equipping leaders. Determination of top priorities has been evaluated through several means including a consultation and the sorting of ideas from Synod 2011. The items below are all carried out to some extent and a new reordering of priorities will need to occur in the summer of 2013. This VSST began work in the summer of 2012 and elected a convener in October. It builds on the work of the Youth Ministry Subcommittee of the Ministry Committee.

Priorities: Objective Action/Tasks Cost/Resources Timeline Target Partnerships Outputs Outcomes Benchmarking Priorities Cost/Resource Timeline is Partnerships are include a listing column is dependent on more easily of tasks that fall problematic as staff support established under the Task almost all and through a visible Groups of the activities are availability of "point person" VSST and also either led by or willing who is known to the items from shared with the volunteers. hold expertise in the Five year Diocesan Youth the area of youth plan of Synod Ministry and family 2011 Vision Coordinator. ministry. 2019 items and Without this the Marks of position, the 5 Mission - notes year plan cannot about these at be achieved. bottom

1. Faith To increase the Would like to see a Year 2 & 3 Children, youth Mother's Union & Provide local resources such Deeper faith development Include one member from Formation in awareness of the partnership form with and caregivers ACW as curriculum - drawing on in families. Closer ties Mother's Union and one member the Home primary role of Mother's Union and ACW concepts from the Splash! through increased sharing from ACW on VSST. Vision 2019 #1, parents in forming to provide mutual support Resource of the Lutheran of rituals and Christian #5, #7 Marks of faith in their Church. Use media to practice. Churches where Mission - all children, youth encourage networks among Bible literacy and and families. parishes striving to improve increased levels of faith ministry in this area. Reach formation among the families with supports that members will be more make a difference in their effective in making ability to share their faith. disciples in other areas.

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From 2011 To improve Each parish invited to Meetings with Development Clergy and Parish council and Formulation of an Short term - Growing Has been happening informally Synod 5 Year evangelism review baptismal and parishes to develop in Year 3 and laypeople in larger parish appropriate questions and awareness of who is a part when the youth ministry Plan Vision through a ministry confirmation records and system to discuss, implementatio parish maybe a Bible study format of the parish. Longer term coordinator has been involved 2019 #1, #5. of invitation and follow up with families, celebrate and n in Years 4 including to prompt discussion. - changes in how parish with helping a parish. Marks of to support growth discussing and celebrating report. & 5 wider Question added to Parochial practices so that meaning Suggestions in Diocesan Times. Mission #1, #2. in membership how they are nurturing community Return to indicate whether and value of new believers Youth Ministry Coordinator these new believers in the through family or not a discussion about is realised. Could have an brought "Greetings" to the faith. connections this was held in the previous impact on decision Mother's Union Diocesan year. Goal to have at least making in the future. Installation and has attended 75% of all parishes meetings. VSST Terms of complete this in Year 4 and Reference are being shared to the other 25% in Year 5. identify commonalities.

2. Children's To provide loving 1. Messy Church Fiestas Fiestas require Year 2, 3 & 4 Children and Mother's Union, 1. Conduct workshops to More opportunities for Sunday school programs vary Ministries connections to the used to train adults and training in region families both families, clergy, introduce people to Messy appropriate worship and widely and suit the needs of each Vision 2019 #1, church family youth for ongoing by Youth Ministry those with lay readers Church. 2. Gather best fellowship for children, parish. Support is offered when #5, #6, #7 leadership roles in parish Coordinator; level church practices in Life in the youth and families asked. Resources are shared. Marks of based Messy Church of curriculum connections Eucharist program and share through exploration of Five Messy Church Fiestas and Mission #1, #2, congregations; 2. Examine support and those more the knowledge. 3. Use Messy Church concept. Messy Church events have been #3. current practice and needed/welcomed loosely media to continue to make Greater appreciation of held in five different regions. support wider use of the to be investigated connected. people aware of options for the spiritual needs of this Two more are planned. Forty Life in the Eucharist Sunday school. age group by clergy and people were trained how to program 3. Sunday School parishes. Practices will deliver the program; over one curriculum support shift so that alternative hundred attended a Messy times for worship and Church event. Messy Church, as alternative styles of it has been implemented here, is worship will be available. putting a priority on making Jesus and his prayer for his disciples at the centre of all that is done.

Healthy Healthy Parishes - 1. Communication through Youth Ministry 2. Year 3 - Parishes, Mother's Union, 1. Could be a blog where Short term outcomes The youth ministry coordinator Parishes - Evangelism: 100% a central system to help Coordinator add question clergy, Sunday Healthy Parishes "good news" stories are told would include an has intentionally worked on Education - of parishes have a parishes develop creative needed to to parochial Schools, Youth VSST and Dio or could be a place on the improvement in these items. During parish visits from the 2011 5 Christian ways to ensure Christian implement this return and groups and Times website with "good news" relationships with families and in conversation about other Year Diocesan Formation plan in formation and a ministry of item. articles in Dio parents, Lay stories 2. If parishes were within the parish. There topics, the question is regularly Plan Vision place for children presence - walking Times to Readers able to increase time for would be a greater asked and parishes without 2019 #1, #5, #7 who are baptized alongside and being in assist in Christian formation with awareness of the Spiritual Development Marks of (and appropriate relationship with and for preparing children and youth it could importance of children's Committees are encouraged to Mission all encouragement all who have been baptized parishes; have a huge impact and youth ministry to the form them and parishes without towards baptism) 2. Each parish to discuss Year 4 assess Diocesan-wide. If our 97 parish because the clergy ministries for children and youth how to the parish could results parishes gave 2 hours of were more involved. The are given tools to approach the take on some tasks done by youth work more/week it children, youth and topic. It would be useful to clergy or how time may be would equal an additional families could have a know, which parishes have managed so that work on 10, 000+ hrs of intentional greater sense of belonging considered #2 and measure the Christian Formation with youth ministry in parishes. and a stronger desire to impact. Children & Youth may be serve. Discipleship would given to 2 hours more per be increased. week.

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3. Younger To provide a safe 1. Day rallies, sleepovers Either regional Year 4 & 5 Youth: Gr. 5-8 Regions and young By Year 5, establish annual Overall recognition of Support has been given to events Youth: Gr. 5-8 place to explore or regional summer camps funding or apply to adult leadership events in the regions and enthusiasm of this age and activities involving this age Vision 2019 #1, personal faith in for Gr 5 & 6. NB: Gr 7 & 8 host event and help with leadership and group's faith leads to group but multi-parish events #5, #6, #7 creative ways are included in DYC; 2. receive a grant promotion. greater faith in other have been few. Grade 7 and 8 Marks of Worship weekends led by members. Service students have received good Mission all young adult leaders where oriented events lead to support at DYC in recent years the primary focus is on better sense of mission including age appropriate developing worship arts and growth of the activities and TEC table meal in skills to enhance Sunday community. 2012. worship in the parish.

4. High School To equip youth for 1. Network via social Youth ministry Year 1 & youth and adult 1. Other dioceses 1. Maintaining and 1. Closer relationships 1. Social media connections Ministry Vision life and ministry media connecting youth coordinator ongoing youth workers social media developing community allow for greater capacity continue to provide a sense of 2019 # 1, #4, #5, among their peers. and youth workers to one maintains social contacts 2. local through social media for mission and ministry. community to isolated youth and #6, #7 Marks of another for mutual media contacts and youth workers and connections with youth and Young people who are those who need connections to Mission all Christian fellowship and encourages others parishes those who work with youth. able to share their faith other young Christians 2. support in faith to contribute. 2. Provision of consulting with one another are Phone calls, email inquiries, development. 2. support to Networking by services to all who inquire motivated to serve and to parish visits, informal answers to adults who minister to high youth ministry and sharing of resources further develop their faith questions and networking at schoolers in the parish coordinator raises with those in ministry with lives within the church. 2. other events and sharing of the profile of high school students. Greater capacity in local resources is ongoing and critical ministry with providers of youth way of meeting people where youth. ministry leads to deeper they are and helping them to relationships with youth connect. and greater discipleship.

5. Young To provide 1. Network of Supplementation Ongoing and Post-high Healthy Mentoring for leadership Greater base of leaders Increasing provision of times for Adults Vision support to communication; 2. of fees when particularly at school up to Leadership VSST builds confidence. Pre- with positive experiences. young adults to explore role in 2019 #1, #4, #5, continue to Opportunites for personal attending events. DYC and age 26 Parishes and event training allows for Development of each the church at DYC events over #6, #7 Marks of develop faith and development and TEC. Synod parish councils young adults to gain needed person has crossover the past two years. After two Mission all having a place in leadership 3. Youth youth skills. benefits to parishes and years without TEC, opportunity the church delegates at Synod delegates each the wider community. for leadership at 2013 event. participate as full members time Synod Young adult ministry is an with voice and vote. meets and in emerging ministry. Should be period leading helped by increase in age for up to Synod Synod delegates. Young adults through from this Diocese sit on CoGs, Facebook Prov. Council, and Diocesan group and Council. other preparations.

6. Campus To support University Chaplains, Grants program to Ongoing (with Students, Chaplains, Maintain relationships with Growth in relationships Commitment to providing a Ministry Vision parishes in parishes and local church parishes for new VSST faculty and regional Clericus current chaplains. Partner between students and chaplain at Dal/Kings is 2019 # 1, #4, #5, relationship with leaders are in ministry with university structure, staff at groups, with parishes able to those in parishes. significant. Two parish based #6, #7 Marks of colleges and student populations; chaplaincy. Salary relationships Dal/Kings, universities and provide campus ministry. Awareness of capacity of chaplains one of whom sits on Mission all universities promoting partnerships for University with chaplains Acadia & colleges Provide resources for parishes to relate to VSST. Chebucto Region with other institutions Chaplain will need to St.F.X.; assessment. universities and colleges. exploring other campus ministry through an assessment tool Dal/King's. be developed) emerging options. No formal connections for parishes to assess Support in contacts at with SMU, NSCCs, Holland whether or not they should implementing other campuses College, UPEI, UCCB and get involved in Campus assessment tool. others. Ministry

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7. Training for Training our Local training in regions; Youth Ministry Ongoing; Young adults Province of Deliver training event and Development of Prov. Synod September 2012 Youth adults to be in support to new requests for Coordinator to Year 3 - Train and youth Canada Youth ongoing supervision for leadership skills among passed motions to provide for a Ministry/Care 2 effective ministry youth ministry training; provide staff the trainer workers with ministry leadership Diocesan trainers and those in parish ministry Train the Trainer leadership Screen Vision Train the trainer strategy support/coordinati planning responsibility training plan; facilitate the delivery of will create social change event in 2014. A planning event 2019 #1, #4, #5, through Province of on of effort to set meeting; Year for developing diocesan youth training for those in in each parish and is to be held in 2013. #6. Marks of Canada program up training system 4 - Youth and delivering workers parishes. enhance the ability of Mission all and deliver ministry youth ministry parishes to deliver training with other training event within the appropriate ministry to leaders. (Province of parish and families. Investing in Canada) those with training for trainers more training improves knowledge and able to be skills for trainers and trainers within translates directly to the Diocese. effectiveness in training parish leaders.

From the 2011 To ensure a 1. design and develop a Youth ministry 4. and 5. Year Children, youth Lorraine Street 1. Workshops for Regional Impact on physical Diocesan-based screening in Synod 5 Year climate of safety five stage method of coordinator has 3 6. Year and vulnerable HR Committee Deans to help them learn to environment and social place for all adults who Plan Vision for all children, screening for positions 2. designed and done 3,4,5 adults and +Ron Cutler deliver information on Risk environment. Increased participate in conference-style 2019 #5, #7 youth and implement each stage and direct support for those who are Assessment and how to use awareness for all youth ministry (2010), students Marks of vulnerable adults; troubleshoot while this since its in contact with Sample Position Audits 2. including children, youth and postulants(2011), and Mission #4 To create an developing each 3. inception. The them. Parish Brochure for parents 3. and vulnerable adults and clergy(2012). Parish-based awareness of the promote screening program development is at a Councils and Lesson plan to use with those who care for them. screening has increased and need to protect our to create culture of safety stage where leaders of children and another to use Policy change will result level of screening is becoming young people and 4. engage parishes and significant work is events and with youth. 4. Preparation of in changes in behaviour of consistent with Care 2 Screen the adults who clergy in comprehensive to be done in order activities. an assessment tool for those who care for young values. provide leadership assement/change 5. to implement parishes. people. A better climate for them. develop written policy and parish based of safety will be amend Constitution screening and established throughout the accordingly 6. ongoing education church. Risk to the education and assessment materials. This is vulnerable will be of risk training. beyond the scope lowered. Supports better Action/Tasks Revised of volunteer accountability for those in March 2013 committee leadership. Opportunity members. for abuse will be lessened.

From 2011 To enhance levels 1. Local training offered in Training sessions Years 1-5 Sunday school Atlantic School of Conduct workshops for Skills acquired by Training held in 5 regions. Synod 5 Year of training for each region annually for require staff teachers, Theology Diploma leaders in parishes. Provide teachers and leaders will Students enrolled in DYM at Plan Vision those engaged in Sunday School teachers, support and children's in Youth Ministry tools for discernment for improve delivery of youth AST. Young adults sessions at 2019 #1 Marks ministry with children's ministry leaders financial support ministry Program, youth those considering DYM at and family ministry at the DYC and given roles with of Mission #1, children and youth and youth workers 2. work as well as locations leaders, youth ministry trainers, AST. Facilitate mentoring parish level. Enhanced mentors. A promotional training #2 - recognizing that out a shared support to host. workers, AST regional deans relationships with young decision-making for video was made in Feb. 2011 many are system for parish youth Diploma in adults in leadership. potential DYM students. and circulated to all Regions. volunteers or part workers to participate in Youth Ministry Increase in retention of time staff - the AST Diploma in Youth students, young adults in the church ensuring that Ministry 3. offer leadership young adults and clearer understanding opportunities are training to young adults at and trainers. of what they have to offer. available at 2x per DYC year for ongoing education of clergy and laity

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9. Conference To provide times 1. Major annual event is 2. Expenses up to 2. No event in 2. Teens 16 2. TEC Steering - 2. Delivery of TEC weekend 2. A positive experience 2. TEC reunion and wider group Style Youth and places for DYC - separate entry $500 for TEC year 1 or 2 but years and older one member also in May and provision of a with TEC develops faith meetings to examine how to Ministry Vision youth to gather in below. 2. Providing events as candidates sits on VSST training weekend in April. and leadership skills continue to deliver this event has 2019 #1, #4, #5, Christian support to Teens Encounter planned for and past Cursillo 3. St. Meetings throughout year which are useful within led to revisions in Team #6 #7 Marks of community Christ 3. Promoting years 3,4,5. 3. participants Anne's Camp, for TEC Steering 3. the parishes. 3. Gains in preparation. Improvements in Mission all Christian camping 4. To Ongoing plus serve on Camp Bretondean, Leadership development understanding how the communication and capacity of provide support as needed Year 4-5 4. leadership other camps as and program planning skills Diocese can assist with volunteers. TEC due to be held and share stories of Ongoing as team. 3. appropriate 4. acquired through camping ministries in a in May 2013 and a suitable mission partnerships and needed Children, Parishes and participation in camp way that enhances what is debrief should help to assess the trips. youth, families, Regions meetings. Consult with currently done. overall role in a comprehensive young adults 4. camps with regard to their Recognition for the work Diocesan youth ministry Youth and needs and what they would done to carry out a strategy. 3. Camps are young adults like to have help with from camping ministry. happening but there is little the Diocese. 4. Education Awareness of the role awareness within the wider about partnerships for camping has in the church. Family camping would mission and assistance with development of Christian fit in well with the work of the publicity throughout faith and in the level of Youth and Family VSST and a process. Matching with fellowship experienced at proposal for funding in Year 4 partners. camp. 4. Experience of and 5 would be a positive move. the wider church. Growth 4. Matching Rebecca McLeod in in relationships with those the partnership with the church in different locations. in Cuba and assisting with Faith development and arranging speaking engagements skill acquisition on the following the event. Publicity part of the participants. through NetNews for fundraising enterprises. Possible trip to Israel in Year 5.

From 2011 To improve 1. offer one night events in Participants pay Annual - all Youth from Other VSSTs as Design Team meets A well organised event 108 youth, young adults and Synod 5 Year attendance at the regions that do not already for some costs and five years - grades 7-12 appropriate regularly to put elements in produces a leadership that adult leaders attended in 2012. Plan Vision Diocesan Youth have any regional youth adults in 2012 event Young adults Parents Parishes place for event. has grown and has greater Design Team established for 2019 #1, #5, #6, Conference - both events as stepping stones leadership also pay was the 10th and adult youth Families Youth Partnerships with other abilities than when they work in 2013. Mixture of #7 Marks of in numbers of to participation in DYC; 2. a portion. annual event. workers Workers Young organizations are developed. began. Their clergy, lay, young adult Mission all youth and adults, have a "champion" in each Adults Major part of work is cohesiveness is evident to members. Planning for a 10- and in the number region who will advocate publicity, awareness and the youth and adult 20% increase in # of participants of parishes for youth ministry; 3. promotion with youth, participants. The event and # of parishes for 2013. represented develop good parents and parishes. helps to create an communication methods atmosphere where among young people in worship, social justice, their own parishes - and recreation, and with the leadership - relationships are inviting each other to meaningful. Participants participate in DYC of all ages return to their parishes ready to share their experience and have it inform their life in the i h

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10. To encourage Actions - no formal actions Youth Ministry ongoing Youth, adults, Editor of Diocesan Facilitate communication Greater awareness of the Have used a blog and a forum Communication communication yet established. Coordinator serves parishes, Times through various means. joy of having children and each on a trial basis to establish Vision 2019 among: youth to Recognition that this is a as "hub" for regions, Participants in Appreciating the need to youth engaged in a parish better networking and Practices for the youth; youth to key element of all information traffic diocese Facebook group inform in multiple ways. is shared through media communication. Youth ministry Church - #2, #3 adults; adult to Objectives. Effective and point person and pages Provide media services to and good news stories. Facebook group has a Marks of adult; family with communication strategies for initial contacts National Church parishes such as help with Changes are effected on membership of 190 and Dio. Mission all parish; parishes are multi-faceted and connecting people. websites and blogs posters, post cards, video, many levels as people Facebook page has 164. Posts within regions; require agility and Youth and young including The websites, etc. notice that others are are made at least daily. Email is regions and readiness to respond to adults are Community providing for ministry to used to share newsletters and diocese changing trends in social encouraged to children and youth in their other resources. media and informal and share information parishes. Celebration of formal applications. with their peers. ministry with children and Diocesan resources youth encourages all in such as the Net their ministry. News, Clergy email lists and, to some degree, the website.

Healthy Healthy Parishes - (#1 and #2 apply to other There will be 3. Ongoing 4. 3. Children and Healthy Parishes Social media connections Worship experiences will Resources distributed Parishes - Worship in which VSST) 3. Diocese provides production costs to Year 4 youth and their established and online make it possible for more electronically and through Worship - people experience resources to aid this item. caregivers 4. community for family people to have a deeper contact at meetings and other taken from the the power of the understanding and 20 and 30 year ministry. Method to work on experience of the power of sessions where Youth Ministry 2011 5 Year Gospel participation for children olds 4. not yet established. the Gospel. Personal Coordinator sets up displays and Plan Vision and youth 4. Consultation transformation will be encourages networking. Visits 2019 #1, #5, #6 with 20 & 30 year-olds to evident. Worshipping to parishes, Regional Council Marks of find out what they are communities will be meetings, ACW, Mothers' Mission #2 seeking in worship changed. Union, etc.

Healthy Ministry of 3. Family ministries are Informal - has been Work to be Families within Healthy Parishes Development of a resource Ministry of Invitation will No formal action on this item as Parishes - invitation encouraged through a happening when done after the church and Assessment of to be used by parishes. result in wider/more yet. Informally - needs Evangelism - operational in 75% parish assessment tool that youth ministry Care 2 Screen those who are other assessment diverse membership and assessments are done when the taken from the of parishes identifies areas for growth coordinator is has been not regularly in tools which are reach. Will enhance the youth ministry coordinator visits 2011 5 Year asked to visit a successfully attendance. available and the experience of all. a parish. Plan Vision parish. Formal implemented. Families who tailoring of those 2019 #1 Marks assessment tool are not a part that would be of Mission #1, should come next. of the Sunday useful to our #2 worshipping purposes. community.

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Healthy Educated, 3. Leadership development Costs associated 3. Ongoing 5. Adult youth Ask & Imagine Provide scholarship Increased capacity in Have confident and educated lay Leadership - confident lay programs - DYC, TEC, are complex and to Year 5 6. workers young (2011, 2013, programs to travel to those who participate. leaders in many parishes as a Lay Leaders - leaders in every Ask & Imagine, CLAY, the be determined. Year 3 & 4 adults 2014) DYM at training events Sharing of skills and result of many efforts to date. taken from the parish DYM at AST 5. Establish through Prov. emerging youth AST Province of Discernment assistance for knowledge in groups and As more opportunities are 2011 5 Year long-term youth ministry Canada 7. leaders youth Canada Lay those considering parishes after return. offered, this base will grow and Plan Vision plans that include Regional Year 4 & 5 interested in Leadership Legacy participation. Delivery of Expansion of knowledge the whole church will become 2019 #1 Marks Peer Ministry Training 8.ongoing leadership Fund wide variety of and experience of the better able to serve. of Mission #1, groups and/or other youth opportunities for training. wider church. Improved #2 leadership programs in at confidence. least five regions #6 Adults who work with the youth are equipped to do so through Regional workshops 7. Young adults and emerging youth leaders receive training for parish or regional youth ministry 8. The Lay Leadership Legacy Fund continues to be available to enable lay leaders to access courses that have tuition fees

Vision 2019 Priorities for the Church Living into God’s Mission http://archive.anglican.ca/gs2010/wp-content/uploads/019-GS2010-Vision-2019-Report-and-Appendices.pdf Responding to the Marks of Mission, the church nationally is challenged to 1. Develop leadership education for mission, evangelism, and ministry Implement recommendations from the 2010 National Gathering for Theological Education in order to develop lay and ordained leaders who will lead vital, intergenerational congregations who will serve the mission of God in worship, learning, evangelism, witness, and service. 2. Support ministry through the Council of the North Develop across the Anglican Church of Canada, and in consultation with the Council of the North,our whole church’s capacity to support pastoral and sacramental ministry in the dioceses of the Council of the North 3. Walk with Indigenous Peoples on a journey of healing and wholeness Foster across the Anglican Church of Canada, and in continuing partnership with the Anglican Council of Indigenous Peoples, a sustained commitment to the journey of Indigenous Peoples in their self determining ministry. Continue to explore their relationship with the Anglican Indigenous Network. Continue the church’s advocacy for the resolution of Indigenous justice issues, with a commitment to ensure that Indigenous voices are clearly heard as our society works toward that resolution. 4. Work toward peace and justice Establish a government relations presence in Ottawa that will both advocate for just national policies and motivate local grassroots strategies. 5. Engage young people in mutual growth for mission Implement the recommendations of the Youth Initiatives Working Group for the strengthening of the church's engagement with young people as servants of the mission of God, and for the renewal of the whole church as partners in God's mission. 6. Enliven our worship Proceed with a revision of liturgical texts and a renewal of worship practices based on principles emerging from reflection on the church's experience of worship through the ages and across cultures and from engagement with scripture and the call of discipleship. 7. Be leaders in the Anglican Communion and in ecumenical actions Foster a common sense of participation in God’s mission that honours the depth and breadth of Anglicanism in our Canadian church, develops our relationships with other parts of the Convening Circular Part 5 p. 44 of 51 Convening Circular Page 125 of 131

Anglican Communion, and deepens our ecumenical partnerships. Adopt the Marks of Mission of the Anglican Communion as a primary framework for ministry development in service to God's mission, and commend them as a framework to those we serve and support in provinces, dioceses, and local ministries.

Practices for the Church - Vision 2019 Ready for God’s Mission 1. Create structures that work for the church now and for God’s mission 2. Improve and enliven communications 3. Keep an eye on statistical trends 4. Gather financial resources to equip ministry across Canada 5. Build bridges, not fences

Marks of Mission: a framework used to describe and encourage ministry throughout the worldwide Anglican Communion. http://www.anglican.ca/marks/about 1. To proclaim the Good News of the Kingdom 2. To teach, baptize, and nurture new believers 3. To respond to human need by loving service 4. To seek to transform unjust structures of society, to challenge violence of every kind, and to pursue peace and reconciliation 5. To strive to safeguard the integrity of creation and sustain and renew the life of the earth

Convening Circular Part 5 p. 45 of 51 Convening Circular Page 126 of 131 Report of the Archives Committee to Synod, May 30 – June 1, 2013

Archives Committee members:

The Rev. Tom Kerr, Chair The Rev. Glen Kent Taunya Dawson, Diocesan Genealogist Roger Demone, St. John’s, Lunenburg William Canning, St. John’s, Truro Lorraine Slopek, Diocesan Archivist Rosemary Barbour, Archivist, Preservation Management, Nova Scotia Archives.

In 2013 we are celebrating the fruition of a 7-year plan to house the entire Archives collection within our Synod office at Parkland, with ideal environmental conditions, made possible by the installation of our new system of compact mobile shelving in the Archives vault, where we can fully control its preservation and access. In July 2011 we received a grant of $15,000 from the Anglican Foundation enabling us to secure the shelving contract with Spacesaver Systems Maritime at the comparatively low cost of $45,225, including everything. This shelving system, having gone through many design changes since 2006, was finally installed to our specifications (upon the readiness of the Parkland construction) in Nov. 2012. Additional monies ($9,884) were raised from Sept 2011 through 2012 due to generous donations of parishes and individuals. Diocesan money was allocated to complete payment for the shelving by Dec. 2012, but we are still accepting donations to meet our goal of replenishing $20,341. In the latter part of 2012, the focus of Archival work was cleaning, re-boxing, describing and finally packing the collection in offsite storage in preparation for the final move on January 18, 2013. Formerly used shelving was put to use in other storage areas of the Synod Office, and the remaining Archives shelving will be used in our basement storage at Parkland. After six weeks of unpacking and internal arrangement, as of March 4, the entire collection (1,200 boxes) is now in retrievable order, with spaces between major record groups, and 90 shelves of extra space for future deposits. From Sept 2011 to Nov 2012, the Archives researched its collection and collaborated with our parishes and administration to participate in the document collection process for the Truth and Reconciliation Commission’s (TRC) National Research Centre as part of the “Legacy of Hope” for students and survivors of the Indian Residential Schools. Although our diocese did not operate any schools, we were asked to search for records relevant to the support of western schools through donations from our parishes, which we found to come largely out of the great work of our parish Women’s Auxiliary groups between 1924 and 1953. With diligent searching and timely response of our parish clergy, we submitted digital copies of relevant documents to the TRC in November 2012. Our efforts have been acknowledged in the national reports of the TRC, who still have much to gather and process from other dioceses. Since Synod of 2011, the Diocesan Archives has processed over 900 research requests and 23 linear metres of records deposited by parishes and the Synod office. There has been a slight decrease in genealogical requests from the public due to the increase in public resources. Those we receive are referred to the Diocesan Genealogist, Taunya Dawson, or to the Nova Scotia Archives (NSA), who practice our public access restrictions as described in our Archives Policies. The bulk of our collection remained in offsite storage lockers until Jan 2013, so we have not had researchers working in the Quinpool offices, with the exception of the former Chancellor, John Arnold, who has compiled a very useful history of our oldest parish formations and boundary descriptions using our Registrar’s records and government record sources. In 2013, while we may not be able to develop a volunteer program due to weekly time constrictions, we are looking forward to working in our new efficient space to complete our goals of preservation and intellectual control of the collection, and provide timely and accurate information retrieval services to our parishes and Synod officers. Lorraine Slopek, Diocesan Archivist, The Rev. Tom Kerr, Chair, March 28, 2013 Convening Circular Part 5 p. 46 of 51 Convening Circular Page 127 of 131

Anglican Church Women Nova Scotia Board Report for Synod 2013: Come to the Waters

The theme for Synod 2013: Come to the Waters could equally be the theme for the Anglican Church Women Nova Scotia Board in our continuing quest to convey the message to all women in Nova Scotia that the NS Board’s purpose is to support all women in their ministry, by whatever way or ways they live out their mission. All women in the diocese are encouraged to come to the waters that carry the title, Anglican Church Women. For instance, in any and all events for women that the NS Board either directly sponsors or supports, we are clear that all are welcome, including, very often, men! Women in parishes that do not have an organized women’s ministry group with the actual name, Anglican Church Women, or the shorter form, ACW, are all encouraged to see that the Anglican Church Women Nova Scotia Board is there to support them. However, this concept is a hard sell!

So, with that reality, the actual Anglican Church Women theme that has just concluded (with our recent Faith & Fellowship Gathering, with Annual Meeting - April 20, 2013 and Leadership Workshops - April 19, 2013) was To Challenge All that Limits. This is a phrasing drawn from the hymn that has been adopted as the hymn for Anglican Church Women in Canada, The Love of Jesus Calls Us. The women of our diocese and country are no strangers to challenge, and I draw inspiration from being in contact with Anglican women, and other women of faith, as one is energized and revitalized by their commitment and dedication.

The complete phrasing of the theme just concluded is to challenge all that limits, to change, to learn, to grow. With the recognition that there are numerous challenges in doing God’s mission in today’s world, there is the accompanying recognition that, with God’s grace and the power of the Holy Spirit working in and through us, we can change, learn, and grow to meet the inevitable challenges. It is a privilege to be a co-challenger with colleagues in this growth enterprise. Still the core challenge of having all Anglican women in Nova Scotia see the Anglican Church Women NS Board as an entity that supports their ministry is not embraced by all, so that remains a challenge for us as a Board, and one that we hope to explore in a more in-depth way with a Board Retreat in the relatively near future.

Our previous theme to the one just concluded was Companions on a Journey (spring 2011 – spring 2012). This was the theme that we had just started when Synod 2011 met and had as its theme, Called into Community. Also a phrasing drawn from our hymn, The Love of Jesus Calls Us, our emphasis as an Anglican Church Women Board with the theme, Companions on a Journey, was to validate and honour the many and varied gifts that women bring to their ministry, with the strong message that all are needed for the mission of building the Kingdom of God here on earth. Moreover, using these gifts in a way that brings women and men into community for mutual support and combined synergy (companions on a journey) is a strong New Testament message and image.

So, with this brief overview of the broad strokes since Synod 2011, what lies ahead for the Board, apart from a Retreat to address in a focused way the core challenge of having women in Nova Scotia see the Board as a direct support for them in their parish and region? Well, what is coming soon to a diocese near you (ours) is the National Executive Conference of Anglican Church Women Diocesan Presidents and Coordinators (October 3 – 6, 2013). It is the turn of our diocese to host this annual event, and we need the prayers and support of the whole diocese to ensure the success of this event, and to offer a true Maritime welcome to the delegates from all parts of Canada.

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I am thrilled to share our National Conference 2013 theme with you, and to say that it will also be the theme for Anglican Church Women in Nova Scotia, up to and including the Faith & Fellowship Gathering 2014 – Come to the Water: Women of Faith, Women of Courage. Preliminary plans are exciting as we work with a strong National Conference 2013 Planning Team, and the Anglican Church Women Nova Scotia Board Chaplain and National Conference 2013 Facilitator, the Rev. Cathy Lee Cunningham, to design the 4 day event. The initial plans are to have us offer opportunities for the women and men in our diocese to meet and interact with the delegates, while also ensuring that there is focused time for the National Executive to meet and engage with key aspects of the theme. In all, the hope is that the National Conference 2013 - Come to the Water: Women of Faith, Women of Courage will accomplish the following outcomes: 1. spiritual renewal; 2. fellowship in Christ’s body; 3. the opportunity to showcase, share, and learn from “best practices” in women’s ministry; and, 4. a “go forth” commissioning, energized by our spiritual renewal, fellowship in Christ’s body, and the examples of best practices.

With respect to our own Anglican Church Women Nova Scotia Board with its stated purpose of: to unite all women of the Diocese in a fellowship of worship, study, and offering, with the aim of deepening and strengthening their individual spiritual lives and of awakening a greater desire for Christian service in the parish, community, and the world, what are initiatives that we undertake, either directly, or as a support: .

 An annual interactive Faith & Fellowship Gathering / Conference with Annual Meeting and Leadership Workshops  An Annual Project that supports, in turn, an enterprise focused locally, then nationally, then internationally  Continuing support in the Anglican Church Women Office to the women in the parishes for their on-going ministry and range of social action activities  Board attendance and presence at the various Anglican Church Women Regional Meetings and Gatherings  Leadership for the White Ribbon Campaign, in companionship with the International Anglican Women’s Network (IAWN) and the diocesan Mothers’ Union, to advocate for the physical safety and psychological security of girls and women worldwide  Ongoing exploration with the Mothers’ Union on matters of joint interest and concern  The continued development of Women’s Ministry Sunday when we honour the many ways that Anglican women live out God’s mission in the church and beyond  The coordination of the Canadian Church Calendar campaign (ordering & distribution)  Ongoing support for Anglican Church Women to be members (individually and / or as a group) in the Anglican Foundation and to get involved with Hope Bear  The presentation of Kingston Fund bursaries to AST students and the Anniversary Bursary for continuing education to deserving women  The successful execution, with AST students and their Formation Director, our Board Chaplain, and hosting parish of the Lenten Quiet Day  The 3 times a year publication of our Newsletter, Keeping in Touch, recognizing its value to women and others in the parishes, the diocese, and the country

In closing, while the Anglican Church Women NS Board, as a corporate entity, wants to be a support to

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all Anglican women in Nova Scotia, it, in turn, needs the support and prayers of everyone in our diocese as it gives thanks for the ministry of women in our diocese since the last Synod, and, significantly, as it moves forward in the years ahead, with faith and courage. Thanks be to God!

Yours in Christ,

Cynthia Pilichos President, Anglican Church Women Nova Scotia Board

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Mission to Seafarers’ Halifax

Report to Synod

March 28 2013

The first four months of 2012 were busy, with only one paid member of staff it meant long hours of keeping up with administration as well as caring for the seafarers. The volunteers were amazingly helpful during this difficult time. In April the Mission hosted Ken Peters, Director of Justice and Welfare for the Mission to Seafarers, based in London. Eleven people attended his seminar on the Maritime Labour Convention 2006. Within the same month the Mission hosted Huw Mosford, Director of Chaplaincy at the Mission to Seafarers, London. He had arrived in Halifax on the Balmoral and had been the chaplain onboard for the services commemorating the sinking of the Titanic. He spent the day touring the port and discussing seafaring issues. It was whilst he was here that Tom Heffer, Director General of the Mission to Seafarers, worldwide became ill and was placed on life support. Shortly after Huw’s visit the first Mission to Seafarers, Canada meeting in 18 years was held in Thunder Bay. This was a wonderful informative time led by Ken Peters. It is hoped that all Canadian Mission to Seafarers can form an organization that will benefit them as a group and work is ongoing to organize this. Unfortunately the last day of the meeting was marred by knowing that Tom was only being kept alive until Ken could make it home to be with Tom’s family. Helen Glenn started work at the end of April in the position of manager and Maggie Whittingham-Lamont moved into the new position of seafarer coordinator. In May Maggie had the honour of christening the new pilot boat and would like to thank Captain Anthony McGuinness for the opportunity to represent the Mission at such an important event. In May the Mission encountered the first of two detained ships in 2013. Maggie had built a very close relationship with the crew, visiting each time they were in port and receiving messages from her counterpart in Portland and sending return messages to him. Dominion Diving were gracious in providing transport out to the ship when it was docked in Bedford Basin and facilitating the delivery of fresh food provided by the Mission. The Mission received a grant from the Sailors Society of Canada which enabled them to purchase a new pool table to replace the old one which was looking very worn-out. Deacon Jim McLevey and Maggie took part in the blessing of the Tall Ship Fleet which has led to a great relationship developing with Waterfront Development Corporation who donated several thousand tee-shirts left over from the festival. It has been great for the Mission to have some new items of clothing to give to the seafarers. Edna Vieau also sourced a large amount of new sweaters that have been gratefully received during this past winter.

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In September Maggie assisted Bishop Moxley with the service held on September 3rd to commemorate Merchant Navy Day. It was well attended and great exposure for the Mission. Thanks go to Bishop Sue for including the Mission in this. September and October saw many cruise ship visitors requesting money transfers. The majority of the crew members came from the Holland America Line although by the end of the season we were seeing some crew members from other lines so it is hoped that by this year we will see even more visitors from the cruise ships. On November 4th we hosted the Great Sea Tea. This was the second year to host the tea which will now be a yearly event. As in previous years Maggie precepted for Dalhousie school of Nursing. Three students were assigned to the Mission this past school year and they did a project on seafarer’s families. Early December was dominated by preparations for the Christmas Luncheon which was well attended. The luncheon for 2013 is on December 11 at the Cunard Centre. Our second detained vessel arrived on December 18th and a frenetic month of caring for an abandoned crew and fundraising to meet their needs ensued. The outpouring of help from the general public was amazing and overwhelming and the Mission would like to thank anyone who contributed to the care of this gentle crew who remained calm in such adversity. The monthly luncheons continued throughout the year with the usual fluctuation in attendance. Over 1600 shoebox gifts were given out. Thanks go to Edna Vieau and her team for giving seafarers a little bit of joy at such a poignant time of the year. Thanks also go to everyone who donated to the programme. Most of the boxes come from members of the Anglican community.

Respectfully submitted:

Margaret Whittingham-Lamont

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