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Regular Council Meeting [9:00 A.M.] - Tuesday, January 12, 2021 [] Teleconference

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Regular Council Meeting [9:00 A.M.] - Tuesday, January 12, 2021 [] Teleconference AGENDA Regular Council Meeting [9:00 a.m.] - Tuesday, January 12, 2021 [] Teleconference Teleconference Details Dial: 519 -518-3600 Enter Access Code: 331398 Page 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. PUBLIC RECOGNITION / PRESENTATIONS None 4. DISCLOSURE OF PECUNIARY INTEREST 5. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) 6 - 15 5.1. December 8, 2020 6. PUBLIC MEETINGS / HEARINGS 6.1 The Municipal Act None 6.2 The Drainage Act 16 - 18 6.2.1 9:00 am Court of Revision - Reconvene Re: Harrison Drain 2020 Revised Assessment Page 1 of 195 6.3 The Planning Act None 6.4 Other None 7. DELEGATIONS None 8. CORRESPONDENCE 19 - 20 8.1. Ministry of Children, Community and Social Services Re: Reducing Poverty in Ontario 21 8.2. Ministry of the Environment, Conservation and Parks Re: Minsters Annual Report on Drinking water 2020 and 2019-2020 Chief Drinking Water Inspector Annual Report 22 - 23 8.3. Township of Nairn and Hyman Re: Closure of Non-Essential Businesses during the Pandemic 24 - 25 8.4. Municipality of Southwest Middlesex Re: Municipal Drainage Works and Need for Coordination with National Railways 26 - 27 8.5. Town of Carleton Place Re: Request to Prioritize Children and Childcare as Part of Post Pandemic Recovery 28 - 29 8.6. Township of Matachewan Re: Request for Longer Application Periods for Grant Submission 30 - 32 8.7. Town of Kingsville Re: Letter of Support for Small Business 33 - 53 8.8. Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 2 of 195 9. COMMITTEE MINUTES 54 - 55 9.1. Health & Safety Representative Committee Re: Meeting Minutes – December 11, 2020 10. REPORTS 10.1 Planning and Development Services None 10.2 Fire and Protective Services 56 - 74 10.2.1 Emergency Management Program Report FP 2021-01 75 - 79 10.2.2 Monthend Statistical Report – December 2020 Report FP 2021-02 80 - 83 10.2.3 ORVS Operating on Municipal Roads Report FP 2021-03 10.3 Drainage Services 84 - 86 10.3.1 December 2020 Activity Report Report DR 2021-01 87 - 110 10.3.2 Acceptance of Beck Drain Branch B 2021 Report DR 2021-02 111 10.3.3 Correspondence – John Kuntze, K. Smart Associates Limited Re: Elliot Drain Report Request for Extension Page 3 of 195 10.4 Building Services 112 - 119 10.4.1 December 2020 Building Report Report BB 2021-01 120 - 125 10.4.2 Single Source Award for the Purchase of Building Permit Software – Cloudpermit Report BB 2021-02 10.5 Public Works Services 126 10.5.1 Progress Report for December 2020 Report PW 2021-01 127 - 144 10.5.2 Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulation, Environmental Registry of Ontario Post No. 019-2579 Oxford County Report PW 2020-58 10.6 Community Development Services 145 - 147 10.6.1 Monthly Departmental Activities Report CDS 2021-01 148 - 149 10.6.2 The Park on Poldon Committee Re: Completion of Enhancements to the Poldon Drive Greenspace 150 - 163 10.6.3 Murphy’s Lane, Norwich 10.7 Medical Centre Services 164 - 165 10.7.1 Medical Centre December 2020 Activity Report Report MED 2021-01 Page 4 of 195 10.8 Financial Services 166 10.8.1 2021 Interim Tax Levy By-law Report FS 2021-01 167 10.8.2 2021 Borrowing By-law Report FS 2021-02 168 - 189 10.8.3 Development Charges By-law Update Memorandum 10.9 Administration Services No report 11. NOTICE(S) OF MOTION None 12. CLOSED SESSION None 13. BY-LAWS 190 - 191 13.1. No. 1-2021 To Provide for the Levying of an Interim Tax Levy and to Provide For Penalty and Interest 192 - 193 13.2. No. 2-2021 To Provide for Borrowing for Current Expenditures for 2021 194 - 195 13.3. No. 3-2021 To Confirm All Actions and Proceedings of Council 14. ADJOURNMENT Page 5 of 195 AGENDA ITEM #5.1. THE CORPORATION OF THE TOWNSHIP OF NORWICH COUNCIL MEETING MINUTES REGULAR MEETING - TELECONFERENCE TUESDAY DECEMBER 8, 2020 IN ATTENDANCE: COUNCIL: Mayor Larry Martin Councillor Scholten Councillor DePlancke joined the meeting at 9:09 a.m. Councillor Palmer Councillor Dale STAFF: Kyle Kruger, CAO / Clerk Paul Groeneveld, Director of Fire and Protective Services James Johnson, Director of Finance Brad Smale, Manager of Building Services Marty Lenaers, Public Works Superintendent Patrick Hovorka, Director of Community Development Services AJ Wells, Manager of Medical Services Dirk Kramer, Drainage Superintendent Kimberley Armstrong, Deputy Clerk 1. CALL TO ORDER The regular session of the 2018-2022 Council of the Township of Norwich was held by teleconference, commencing at 9:00 a.m. with Mayor Martin presiding. 2. APPROVAL OF AGENDA Resolution #1 Moved by John Scholten, seconded by Jim Palmer; That the Agenda be accepted as presented. Carried 3. PUBLIC RECOGNITION / PRESENTATIONS None December 8, 2020 Page 6 of 195 AGENDA ITEM #5.1. Council Meeting Minutes December 8, 2020 Page 2 of 10 4. DISCLOSURE OF PECUNIARY INTEREST No disclosures were reported. 5. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) 5.1 November 24, 2020 5.2 November 26, 2020 – Capital Budget Resolution #2 Moved by Alan Dale, seconded by Jim Palmer; That the following Minutes of the Township of Norwich Council be adopted as printed and circulated: November 24, 2020 November 26, 2020 – Capital Budget Carried 6. PUBLIC MEETINGS / HEARINGS 6.1 The Municipal Act None 6.2 The Drainage Act 6.2.1 9:00 am Court of Revision Re: Harrison Drain 2020 Report DR 2020-38 Appeal: George Rand, Randlawn Farms Resolution #3 Moved by Alan Dale, seconded by John Scholten; That the following members be appointed to sit as the Court of Revision for the Harrison Drain 2020: Larry Martin, John Scholten, Lynne DePlancke, Jim Palmer and Alan Dale, with the first member being the Chair of the Court of Revision, and further that the Court is now convened. Carried Resolution #4 Moved by Jim Palmer, seconded by Alan Dale; That the Court of Revision for the Harrison Drain 2020 allow appeal(s) to be heard in accordance with Section 52(4) of The Drainage Act. Carried December 8, 2020 Page 7 of 195 AGENDA ITEM #5.1. Council Meeting Minutes December 8, 2020 Page 3 of 10 Mr. Kramer outlined his report providing an overview of the drainage works and Court of Revision process. Mr. George Rand provided highlights of his appeal, advising that the land is south of the road allowance and the other four properties are on the north side. His property is 29.7 ha and the others combined equal 52 ha. Mr. Rand advised that he felt the assessment was unfair since he is responsible for paying 2/3 of the assessment when he only owns 1/3 of lands. He commented on the amount of damage and washouts he has dealt with over the years and requested the Court reconsider the assessment and reduce it to $38,000. Mr. John Kuntze of K. Smart Associates, explained that the assessment is based on two categories; benefit assessment and outlet liability assessment. Benefit assessment is related to the physical length of the drain constructed on the property and he explained how he calculated the assessments as identified in Appendix A. Mr. Kuntze advised that Rand farm benefit is identified as $61,500 and the outlet assessment as $15,046 for a total of 76,546. He advised that he could not support the requested reduction to $38,000 and questioned whether that amount was intended to be before or after the grant for agricultural lands. Mr. Rand clarified that he was requesting the after-grant amount of $45,000 be reduced to $38,000. There was Court discussion about: the other properties assessments, how a reassessment could be divided, the process according to the Drainage Act and concerns regarding adjusting an engineer’s report. In response to questions from the Court, Mr. Kuntze advised that the properties on the north are illegally dumping on the Rand property and under common law of drainage, Mr. Rand could sue for the damage caused. This is why the Drainage Act was implemented and could be a reason to change the benefit assessments to have these properties pay more. There was no one else in attendance that wished to express concerns with or appeal the assessment schedule. Resolution #5 Moved by Jim Palmer, seconded by Lynne DePlancke; That the appeal submitted by George Rand of Randlawn Farms, Roll No. 030-030-03200 for the Harrison Municipal Drain 2020 be received, and: That the Court of Revision adjourn to January 12, 2021 to consider the following adjustments: A Reduction in net assessment to Randlawn farms of approximately $7100 and that the engineer be directed to adjust the assessment schedule for the consideration of the court. Carried December 8, 2020 Page 8 of 195 AGENDA ITEM #5.1. Council Meeting Minutes December 8, 2020 Page 4 of 10 6.3 The Planning Act None 6.4 Other None 7. DELEGATIONS 7.1 9:30 am Aaron LeDuc, Long Point Region Conservation Authority Re: 2021 Draft Budget Presentation Mr. LeDuc provided an overview of his presentation, outlining the proposed 2021 budget and services provided by the Conservation Authority. He provided a summary of revenue sources, LPRCA activities within Norwich Township and provided a breakdown of the municipal levy allocation. There was Council discussion with respect to: tree planting on private lands, funding received for replacement of tree’s that did not survive the first year and revenue from harvesting trees.
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