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AGENDA Regular Council Meeting [9:00 a.m.] - Tuesday, January 12, 2021 [] Teleconference
Teleconference Details Dial: 519 -518-3600 Enter Access Code: 331398
Page
1. CALL TO ORDER
2. APPROVAL OF AGENDA
3. PUBLIC RECOGNITION / PRESENTATIONS
None
4. DISCLOSURE OF PECUNIARY INTEREST
5. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
6 - 15 5.1. December 8, 2020
6. PUBLIC MEETINGS / HEARINGS
6.1 The Municipal Act
None
6.2 The Drainage Act
16 - 18 6.2.1 9:00 am Court of Revision - Reconvene Re: Harrison Drain 2020 Revised Assessment
Page 1 of 195
6.3 The Planning Act
None
6.4 Other
None
7. DELEGATIONS
None
8. CORRESPONDENCE
19 - 20 8.1. Ministry of Children, Community and Social Services Re: Reducing Poverty in Ontario
21 8.2. Ministry of the Environment, Conservation and Parks Re: Minsters Annual Report on Drinking water 2020 and 2019-2020 Chief Drinking Water Inspector Annual Report
22 - 23 8.3. Township of Nairn and Hyman Re: Closure of Non-Essential Businesses during the Pandemic
24 - 25 8.4. Municipality of Southwest Middlesex Re: Municipal Drainage Works and Need for Coordination with National Railways
26 - 27 8.5. Town of Carleton Place Re: Request to Prioritize Children and Childcare as Part of Post Pandemic Recovery
28 - 29 8.6. Township of Matachewan Re: Request for Longer Application Periods for Grant Submission
30 - 32 8.7. Town of Kingsville Re: Letter of Support for Small Business
33 - 53 8.8. Tyler Zacher-King Re: Request for a Mask / Face Covering By-law
Page 2 of 195
9. COMMITTEE MINUTES
54 - 55 9.1. Health & Safety Representative Committee Re: Meeting Minutes – December 11, 2020
10. REPORTS
10.1 Planning and Development Services
None
10.2 Fire and Protective Services
56 - 74 10.2.1 Emergency Management Program Report FP 2021-01
75 - 79 10.2.2 Monthend Statistical Report – December 2020 Report FP 2021-02
80 - 83 10.2.3 ORVS Operating on Municipal Roads Report FP 2021-03
10.3 Drainage Services
84 - 86 10.3.1 December 2020 Activity Report Report DR 2021-01
87 - 110 10.3.2 Acceptance of Beck Drain Branch B 2021 Report DR 2021-02
111 10.3.3 Correspondence – John Kuntze, K. Smart Associates Limited Re: Elliot Drain Report Request for Extension
Page 3 of 195
10.4 Building Services
112 - 119 10.4.1 December 2020 Building Report Report BB 2021-01
120 - 125 10.4.2 Single Source Award for the Purchase of Building Permit Software – Cloudpermit Report BB 2021-02
10.5 Public Works Services
126 10.5.1 Progress Report for December 2020 Report PW 2021-01
127 - 144 10.5.2 Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulation, Environmental Registry of Ontario Post No. 019-2579 Oxford County Report PW 2020-58
10.6 Community Development Services
145 - 147 10.6.1 Monthly Departmental Activities Report CDS 2021-01
148 - 149 10.6.2 The Park on Poldon Committee Re: Completion of Enhancements to the Poldon Drive Greenspace
150 - 163 10.6.3 Murphy’s Lane, Norwich
10.7 Medical Centre Services
164 - 165 10.7.1 Medical Centre December 2020 Activity Report Report MED 2021-01
Page 4 of 195 10.8 Financial Services
166 10.8.1 2021 Interim Tax Levy By-law Report FS 2021-01
167 10.8.2 2021 Borrowing By-law Report FS 2021-02
168 - 189 10.8.3 Development Charges By-law Update Memorandum
10.9 Administration Services
No report
11. NOTICE(S) OF MOTION
None
12. CLOSED SESSION
None
13. BY-LAWS
190 - 191 13.1. No. 1-2021 To Provide for the Levying of an Interim Tax Levy and to Provide For Penalty and Interest
192 - 193 13.2. No. 2-2021 To Provide for Borrowing for Current Expenditures for 2021
194 - 195 13.3. No. 3-2021 To Confirm All Actions and Proceedings of Council
14. ADJOURNMENT
Page 5 of 195 AGENDA ITEM #5.1.
THE CORPORATION OF THE TOWNSHIP OF NORWICH COUNCIL MEETING MINUTES REGULAR MEETING - TELECONFERENCE TUESDAY DECEMBER 8, 2020
IN ATTENDANCE:
COUNCIL: Mayor Larry Martin Councillor Scholten Councillor DePlancke joined the meeting at 9:09 a.m. Councillor Palmer Councillor Dale
STAFF: Kyle Kruger, CAO / Clerk Paul Groeneveld, Director of Fire and Protective Services James Johnson, Director of Finance Brad Smale, Manager of Building Services Marty Lenaers, Public Works Superintendent Patrick Hovorka, Director of Community Development Services AJ Wells, Manager of Medical Services Dirk Kramer, Drainage Superintendent Kimberley Armstrong, Deputy Clerk
1. CALL TO ORDER The regular session of the 2018-2022 Council of the Township of Norwich was held by teleconference, commencing at 9:00 a.m. with Mayor Martin presiding.
2. APPROVAL OF AGENDA Resolution #1 Moved by John Scholten, seconded by Jim Palmer;
That the Agenda be accepted as presented.
Carried
3. PUBLIC RECOGNITION / PRESENTATIONS None
December 8, 2020 Page 6 of 195 AGENDA ITEM #5.1. Council Meeting Minutes December 8, 2020 Page 2 of 10
4. DISCLOSURE OF PECUNIARY INTEREST No disclosures were reported.
5. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) 5.1 November 24, 2020 5.2 November 26, 2020 – Capital Budget Resolution #2 Moved by Alan Dale, seconded by Jim Palmer;
That the following Minutes of the Township of Norwich Council be adopted as printed and circulated:
November 24, 2020 November 26, 2020 – Capital Budget
Carried
6. PUBLIC MEETINGS / HEARINGS 6.1 The Municipal Act None
6.2 The Drainage Act 6.2.1 9:00 am Court of Revision Re: Harrison Drain 2020 Report DR 2020-38 Appeal: George Rand, Randlawn Farms
Resolution #3 Moved by Alan Dale, seconded by John Scholten;
That the following members be appointed to sit as the Court of Revision for the Harrison Drain 2020: Larry Martin, John Scholten, Lynne DePlancke, Jim Palmer and Alan Dale, with the first member being the Chair of the Court of Revision, and further that the Court is now convened.
Carried
Resolution #4 Moved by Jim Palmer, seconded by Alan Dale;
That the Court of Revision for the Harrison Drain 2020 allow appeal(s) to be heard in accordance with Section 52(4) of The Drainage Act.
Carried
December 8, 2020 Page 7 of 195 AGENDA ITEM #5.1. Council Meeting Minutes December 8, 2020 Page 3 of 10
Mr. Kramer outlined his report providing an overview of the drainage works and Court of Revision process.
Mr. George Rand provided highlights of his appeal, advising that the land is south of the road allowance and the other four properties are on the north side. His property is 29.7 ha and the others combined equal 52 ha. Mr. Rand advised that he felt the assessment was unfair since he is responsible for paying 2/3 of the assessment when he only owns 1/3 of lands. He commented on the amount of damage and washouts he has dealt with over the years and requested the Court reconsider the assessment and reduce it to $38,000.
Mr. John Kuntze of K. Smart Associates, explained that the assessment is based on two categories; benefit assessment and outlet liability assessment. Benefit assessment is related to the physical length of the drain constructed on the property and he explained how he calculated the assessments as identified in Appendix A. Mr. Kuntze advised that Rand farm benefit is identified as $61,500 and the outlet assessment as $15,046 for a total of 76,546. He advised that he could not support the requested reduction to $38,000 and questioned whether that amount was intended to be before or after the grant for agricultural lands.
Mr. Rand clarified that he was requesting the after-grant amount of $45,000 be reduced to $38,000.
There was Court discussion about: the other properties assessments, how a reassessment could be divided, the process according to the Drainage Act and concerns regarding adjusting an engineer’s report.
In response to questions from the Court, Mr. Kuntze advised that the properties on the north are illegally dumping on the Rand property and under common law of drainage, Mr. Rand could sue for the damage caused. This is why the Drainage Act was implemented and could be a reason to change the benefit assessments to have these properties pay more.
There was no one else in attendance that wished to express concerns with or appeal the assessment schedule.
Resolution #5 Moved by Jim Palmer, seconded by Lynne DePlancke;
That the appeal submitted by George Rand of Randlawn Farms,
Roll No. 030-030-03200 for the Harrison Municipal Drain 2020 be received, and:
That the Court of Revision adjourn to January 12, 2021 to consider the following adjustments: A Reduction in net assessment to Randlawn farms of approximately $7100 and that the engineer be directed to adjust the assessment schedule for the consideration of the court.
Carried
December 8, 2020 Page 8 of 195 AGENDA ITEM #5.1. Council Meeting Minutes December 8, 2020 Page 4 of 10
6.3 The Planning Act None
6.4 Other None
7. DELEGATIONS 7.1 9:30 am Aaron LeDuc, Long Point Region Conservation Authority Re: 2021 Draft Budget Presentation
Mr. LeDuc provided an overview of his presentation, outlining the proposed 2021 budget and services provided by the Conservation Authority. He provided a summary of revenue sources, LPRCA activities within Norwich Township and provided a breakdown of the municipal levy allocation.
There was Council discussion with respect to: tree planting on private lands, funding received for replacement of tree’s that did not survive the first year and revenue from harvesting trees.
Resolution #6 Moved by Lynne DePlancke, seconded by John Scholten;
That the Deputation of Aaron LeDuc, Long Point Region Conservation Authority, Re: 2021 Draft Budget Presentation, be received as information.
Carried
8. CORRESPONDENCE 8.1 Upper Thames River Conservation Authority Re: Notice of UTRCA 2021 Draft Budget Re: 2021 Draft Budget
8.2 Grand River Conservation Authority Re: Bill 229: Protect, Support and Recover from COVID-19 Act (Budget Measures)
8.3 Long Point Region Conservation Authority Re: Source Protection Authority Meeting Minutes – June 3, 2020 Re: Board of Directors Meeting Minutes – November 4, 2020 Re: Board of Directors Meeting Minutes – November 12, 2020
8.4 Oxford Ontario Health Team Re: Oxford and Area Ontario Health Team Receives Approval
8.5 Town of St. Mary’s
December 8, 2020 Page 9 of 195 AGENDA ITEM #5.1. Council Meeting Minutes December 8, 2020 Page 5 of 10
Re: Conservation Authority Act Changes
8.6 Region of Peel Re: Motion Regarding Property Tax Exemptions for Veteran Clubs
8.7 Howick Township Tile Drainage Loans
8.8 Thames Valley District School Board, Rural Education Task Force Re: Survey of Rural Residents Resolution #7 Moved by John Scholten, seconded by Jim Palmer;
That the Correspondence as listed in Agenda Items 8.1 to 8.8 be received as information;
And further that Council support agenda item 8.6
Carried
9. COMMITTEE MINUTES 9.1 Health and Safety Representative Committee Meeting Minutes – October 7, 2020 Resolution #8 Moved by Lynne DePlancke, seconded by Jim Palmer;
That the following Committee Minutes, be received as information; and further that the recommendations be approved and acted upon:
Health and Safety Representative Committee Meeting Minutes – October 7, 2020
Carried
10 REPORTS 10.1 Planning and Development Services None
10.2 Fire and Protective Services 10.2.1 Month-end Statistical Reports, November 2020 Report FP 2020- 21 Resolution #9 Moved by Alan Dale, seconded by John Scholten;
That Report FP 2020-21 – November 2020 Monthly Activities, be received as information
December 8, 2020 Page 10 of 195 AGENDA ITEM #5.1. Council Meeting Minutes December 8, 2020 Page 6 of 10
Carried
10.2.2 Year End Update on Training Officer Activities Report FP 2020-20 Resolution #10 Moved by Jim Palmer, seconded by Lynne DePlancke;
That Report FP 2020-20, Year-end Update on Training Officer Activities, be received as information.
Carried
10.3 Drainage Services 10.3.1 November 2020 Drainage Report Report DR 2020-37 Resolution #11 Moved by Jim Palmer, seconded by Lynne DePlancke;
That Report DR 2020-37, November 2020 Activity Report, be received as information
Carried
10.4 Building Services 10.4.1 November 2020 Building Report Report BB 2020-13 Resolution #12 Moved by John Scholten, seconded by Alan Dale;
That Report BB 2020-13, November 2020 Activity Report, be received as information
Carried
10.5 Public Works Services 10.5.1 Progress Report for November 2020 Report PW 2020-18
There was Council discussion with respect to; the Capital Budget as approved, the condition of Florence Street compared to Pleasant Valley Road, utilizing Provincial Efficiency Grant monies for roads instead of efficiency projects, the current Roads Needs Study and expected updated version.
Mr. Kruger clarified that if a Council member is asking for an amendment to the approved Capital Budget, they should bring a Notice of Motion forward at a subsequent meeting.
December 8, 2020 Page 11 of 195 AGENDA ITEM #5.1. Council Meeting Minutes December 8, 2020 Page 7 of 10
Several members of Council commented that they are not supportive of not following the Roads Needs Study or amending the Capital Budget.
Resolution #13 Moved by Alan Dale, seconded by John Scholten;
That Report PW-2020-18 – Progress Report for November, be received as information.
Carried
10.6 Community Development Services 10.6.1 Monthly Departmental Activities Report CDS 2020-14 Resolution #14 Moved by Jim Palmer, seconded by Alan Dale;
That Report CDS-2020-14 – Monthly Departmental Activities, be received as information.
Carried
10.7 Medical Centre Services 10.7.1 Medical Centre November 2020 Activity Report Report MED 2020-16 Resolution #15 Moved by Lynne DePlancke, seconded by John Scholten;
That Report MED 2020-16, Medical Centre November 2020 Activity Report, be received as information.
Carried
10.8 Financial Services 10.8.1 Options for Dog Tag Licensing Report FS 2020-19 Mr. Johnson advised that COVID-19 has caused Council and resident inquiries with respect to online purchase of dog tags. He provided an overview, including pros and cons of the following options: virtual city hall, purchase and build an e-commerce website, use a third-party dog tag service or remain status quo. Of note is the extra costs to the municipality associated with credit card use.
Mr. Johnson advised that the Town of Tillsonburg uses Docupet and it appears to be a good option for an on-line payment solution. They have advised that Docupet provides an excellent service level and different services which the municipality would receive a percentage of. They also offer automatic renewals for dog licences. He commented that there would be a transitional
December 8, 2020 Page 12 of 195 AGENDA ITEM #5.1. Council Meeting Minutes December 8, 2020 Page 8 of 10
learning curve and some minimal staff time still required for counter purchases and journal entries.
There was Council discussion with respect to: dog tag pricing, coordination of animal control, Docupet ‘lost pet’ service and the timeframe for starting the service.
Resolution #16 Moved by Jim Palmer, seconded by Lynne DePlancke;
That Report FS 2020-19, Options for Dog Tag Licensing be received as information;
And That Council approve Option 3 – Third Party Dog Tag Service and include the approximate amount of $8,150 in the 2021 Operating Budget;
And Further That the Treasurer be authorized to enter into an agreement with DocuPet to provide services for the Township of Norwich’s Dog Tag Program.
Carried
10.8.2 Council Financial Summary as at November, 2020 Report FS 2020-20 Resolution #17 Moved by John Scholten, seconded by Alan Dale;
That Report FS 2020-20, Council Financial Summary as at November 30, 2020 be received as information;
And Further That the reserve contributions as outlined in Report FS 2020-20 Table 1 be approved.
Carried
10.9 Administrative Services 10.9.1 Committee of Adjustment Memorandum Resolution #18 Moved by Lynne DePlancke, seconded by Jim Palmer;
That Council receive the Memorandum: Committee of Adjustment, as information; and further that a by-law be brought forward to appoint Council members as the Committee of Adjustment for the year 2021.
Carried
10.9.2 Provincial Efficiencies Funding - Projects Report CAO 2020-19
December 8, 2020 Page 13 of 195 AGENDA ITEM #5.1. Council Meeting Minutes December 8, 2020 Page 9 of 10
Mr. Kruger provided an overview of the Report, advising that of the $596,000 received, $130,000 has already been allocated to the Service Delivery Review and Centralized Public Works facility. He provided information with respect to proposed projects as identified by staff, advising that there will be further reports brought forward regarding some Operating Budget implications from the SDR and a report regarding an additional allocation for the AMANDA software.
There was Council discussion regarding: the VOIP (voice over internet phone) service that is being implemented, concerns with the proposed records management project and use of the funding for operating efficiencies not capital expenses.
In response to Council questions, Mr. Kruger advised that there are legislated record keeping requirements and by moving forward with this project it will enable better coordination of records coming in, assess software programs for optimal usage, staff training and also include the Medical Centre and Recreation Department in the records management system.
Resolution #19 Moved by John Scholten, seconded by Lynne DePlancke;
That Report CAO 2020-19, Provincial Efficiencies Funding – Projects, be received,
And That Council approve the allocation of the Provincial Efficiencies Funding as outlined in the report.
Carried
11. NOTICE(S) OF MOTION
Resolution #20 Moved by John Scholten, seconded by Lynne DePlancke;
That staff bring forward a report outlining the potential financing implications of amending the capital budget to remove Florence Street and replacing it with the Pleasant Valley Road reconstruction.
Defeated
12. CLOSED SESSION None
13. BY-LAWS No. 63-2020 To Appoint a Committee of Adjustment No. 64-2020 To Confirm All Actions and Proceedings of Council
December 8, 2020 Page 14 of 195 AGENDA ITEM #5.1. Council Meeting Minutes December 8, 2020 Page 10 of 10
13.1 FIRST AND SECOND READING OF THE FOLLOWING BY-LAWS Resolution #21 Moved by Alan Dale, seconded by Jim Palmer;
That the following By-laws as listed, be introduced and taken as read a first and second time.
No. 63-2020 To Appoint a Committee of Adjustment No. 64-2020 To Confirm All Actions and Proceedings of Council
Carried 13.2 THIRD READING OF THE FOLLOWING BY-LAWS Resolution #22 Moved by John Scholten, seconded by Lynne DePlancke;
That By-laws 63-2020 and 64-2020 be taken as read a third and final time and passed and signed by the Mayor and Clerk and the Corporate Seal be affixed thereto.
Carried
14. ADJOURNMENT - 12:54 p.m. Resolution #23 Moved by Jim Palmer, seconded by Alan Dale;
That this Council do now adjourn.
Carried
THESE MINUTES ADOPTED BY WAY OF RESOLUTION NO. 2 AS APPROVED BY COUNCIL AT ITS MEETING ON THE 12th DAY OF JANUARY, 2021.
______MAYOR LARRY MARTIN
______KYLE KRUGER CAO / CLERK
December 8, 2020 Page 15 of 195 AGENDA ITEM #6.2.1
9:00 am Court of Revision - Reconvene Re: Harrison Drain 2020 Revi... Page 16 of 195 Revi... Re: Harrison Drain 2020 Court of Revision - Reconvene 9:00 am
August 28, 2020 APPENDIX A - Calculation of Assessments File No.16-370 January 12, 2021 Court of Revision HARRISON DRAIN 2020 Township of Norwich
Main Drain Branch 1 Branch 2 1+267 to 1+835 -0+200 to 0+646 0+218 to 0+846 Grand Total Allowances 1,800 2,600 1,900 6,300 Construction 30,835 40,600 33,785 105,220 ESTIMATED COST Engineering 12,515 16,615 13,750 42,880 Non-administrative 1,100 1,350 1,150 3,600 TOTAL 46,250 61,165 50,585 158,000 Roll No. Total Ha Run-off Total ha Total Total (040-00) Owner Affected Factor Adjusted Benefit Adj Ha Outlet Benefit Adj Ha Outlet Benefit Adj Ha Outlet Benefits Outlets TOTAL 030-03200 Randlawn Farms Ltd. 40.5 1.0 40.5 14,500 10.0 4,450 23,500 7.2 5,955 13,000 9.8 4,641 51,000 15,046 66,046 030-03201 C. & L. Visser 1.4 1.0 1.4 0.0 0 1.4 1,158 0.0 0 0 1,158 1,158 030-04700 M. Brackenbury 1.2 0.5 0.6 0.6 267 0.0 0 0.0 0 0 267 267 030-04800 Pelders Peak Dairy Inc. 34.0 1.0 33.6 4,500 17.8 7,922 4,500 13.8 11,414 4,500 2.0 947 13,500 20,283 33,783 030-05100 N. & J. Van den Akker 18.4 1.0 18.4 0.0 0 0.0 0 4,500 18.4 8,713 4,500 8,713 13,213
Sub-Total (Lands): 55.0 54.0 19,000 28.4 12,639 28,000 22.4 18,527 22,000 30.2 14,301 69,000 45,467 114,467
Evergreeen Street Township of Norwich 1.9 2.0 3.8 7,500 1.8 801 7,500 1.0 828 7,500 1.0 474 22,500 2,103 24,603 Special Assessment to Evergreen Street 6,310 6,310 6,310 18,930 0 18,930
Sub-Total (Roads): 1.9 2.0 3.8 13,810 1.8 801 13,810 1.0 828 13,810 1.0 474 41,430 2,103 43,533 TOTALS 152.4 152.3 32,810 30.2 13,440 41,810 23.4 19,355 35,810 31.2 14,775 110,430 47,570 158,000 OUTLET ASSESSMENT 13,440 19,355 14,775 Adj Ha into Interval 30.2 23.4 31.2 Outlet Rate/Ha 445.03 827.14 473.56 AGENDA ITEM #6.2.1 Page 17 of 195
\\server\Data\2016\16-370 Harrison Drain\Engineering\Court of Revision\21-01-12 Harrison Drain 2020 schedules (16-370) court of revision AGENDA ITEM #6.2.1
Harrison Drain 2020 Court of Revision January 12, 2021
Presentation notes – John Kuntze P.Eng. Appeal by George Rand, Randlawn Farms – Roll 030-032
At the Court of Revision on December 8, 2020 a resolution was passed to reduce the net assessment to the Randlawn Farms property by $7,100 with the reduction to be assessed to the upstream lands.
I have prepared revised assessment schedules to enact the resolution of the Court of Revision. I determined that the net assessment reduction in the resolution could be achieved by increasing the benefit for direct connection by $1500 on each of the drain intervals as follows: $ 4,500 030-04800 Pelders Peak Dairy Inc $ 1,500 030-05100 N. & J. Van den Akker $ 4,500 Evergreen Street – Township of Norwich $10,500 TOTAL
Benefit Assessment to Randlawn Farms reduced by $10,500 Randlawn net assessment after deducting grant and allowances is $38,130.67
Schedules A, B and C and Appendix A revised for Court of Revision are attached.
9:00 am \\server\Data\2016\16-370 Harrison Drain\Engineering\Court of Revision\21-01-12 Harrison Drain Court of Revision - JK presentation Court of Revisionnotes.docx - Reconvene Re: Harrison Drain 2020 Revi... Page 18 of 195 AGENDA ITEM #8.1.
Ministry of Children, Ministère des Services à Community and Social l’enfance et des Services Services sociaux et communautaires
Minister’s Office Bureau du ministre
7th Floor 7e étage 438 University Avenue 438, avenue University Toronto ON M5G 2K8 Toronto ON M5G 2K8
Tel.: 416 325-5225 Tél. : 416 325-5225 Fax: 416 325-5240 Téléc. : 416 325-5240
127-2020-14553
December 16, 2020
Dear Municipal Partner:
Last December, I invited stakeholders to participate in consultations to inform the development of a new five-year poverty reduction strategy.
I am pleased to announce the release of Building a Strong Foundation for Success: Reducing Poverty in Ontario (2020-2025). In this new five-year strategy, we set out a vision for an Ontario where everyone can participate to their full potential in their communities and achieve greater independence, stability and, wherever possible, long-term job success to support themselves and their families. I want to extend my sincere thanks to those who contributed to the development of our strategy to reduce poverty in Ontario.
Through the consultation process, we heard from people across the province about their community’s experiences with poverty. We received more than 2,500 survey responses and over 280 submissions and had additional engagement with Indigenous partners and municipal committees. As our consultations came to a close, Ontario was faced with one of its greatest challenges, the COVID-19 outbreak that led to an unprecedented economic downturn that continues to deeply impact our communities.
Reducing and preventing poverty is a goal that is even more important in the context of the health, social and economic challenges resulting from COVID-19. Building on the government’s COVID-19 response, the strategy connects initiatives across government, identifying actions that will help stabilize peoples’ lives, connect them with employment, training, health, mental health and housing supports to set them on a pathway to jobs and financial stability. The Social Assistance Recovery and Renewal Plan and Employment Services Transformation are the cornerstone initiatives of the strategy, supported by others like the Roadmap to Wellness, Ontario’s mental health and addictions strategy.
…/cont’d
Ministry of Children, Community and Social Services Re: Reducing Povert... Page 19 of 195 AGENDA ITEM #8.1.
-2-
As we move forward with the strategy’s implementation over the next five years, I look forward to listening to and working with municipalities, community partners, the federal government, the private sector and Indigenous partners to create an Ontario where everyone can participate in their communities to their full potential.
Sincerely,
Todd Smith Minister
Ministry of Children, Community and Social Services Re: Reducing Povert... Page 20 of 195 AGENDA ITEM #8.2. From: Minister, MECP (MECP)
Ontario is taking action through our Made-in-Ontario Environment Plan to protect the province’s drinking water and water resources now and for future generations. We are committed to ensuring that our water is safe to drink and that it continues to be among the best protected in the world.
In support of this work, I’m pleased to release my 2020 annual report on the work Ontario is doing to protect our drinking water and water resources in the province.
The 2019-20 data shows that 99.9 per cent of more than 523,000 test results from municipal residential drinking water systems met Ontario’s stringent drinking water quality standards.
Today, the ministry also released the Chief Drinking Water Inspector’s Annual Report, which provides an overview of the ministry’s progress during 2019-20 and includes in-depth information on the performance of Ontario’s drinking water systems and licensed laboratories.
These reports highlight the province’s strong drinking water and wastewater monitoring, reporting and enforcement activities and programs and how these actions and those of our partners are effectively safeguarding Ontario’s drinking water.
The reports also provide an overview of the Ministry of Environment, Conservation and Parks’ COVID-19 pandemic response to ensure the continuity of operations at water and wastewater systems across the province.
Throughout the uncertainty and instability that the COVID-19 pandemic has created, the ministry’s top priority has been to protect human health and the environment. We continue to work to help ensure continued access to water services and to clean, safe drinking water for all Ontarians and work collaboratively with other ministries to help address any COVID-19 related challenges. This work will help ensure that water system owners and operators, schools, daycares, businesses, individuals, First Nations and other stakeholders have the supports that they need to play their part in the continued delivery of safe drinking water and water services.
As a province, we have made significant progress over the past year, but we recognize there is more work to be done. That is why we are taking steps to review our current policies and consult on further actions to reduce levels of lead in drinking water. In 2021, we will consult the public on whether and how to adopt Health Canada’s updated guideline for lead in drinking water, which reduces the maximum acceptable concentration of lead in drinking water from ten to five micrograms per litre. We will also consult on proposed enhancements to Ontario’s already stringent lead protection framework and increasing transparency in lead testing results to keep parents and the public well informed.
Working with our partners, our strong protection framework will continue to help ensure our drinking water is held to Ontario’s high safety standards.
Visit ontario.ca to see the supporting drinking water quality and enforcement data.
Sincerely, Jeff Yurek, Minister of the Environment, Conservation and Parks
Ministry of the Environment, Conservation and Parks Re: Minsters Annual ... Page 21 of 195 AGENDA ITEM #8.3.
TOWNSHIP OF NAIRN AND HYMAN
64 Mcintyre Street• Nairn Centre, Ontario• POM 2LO ~ 705-869-4232 ~ 705-869-5248 Established: March 7, 1896 Office of the Clerk Treasurer, CAO E-mail: [email protected]
December 22, 2020
The Honourable Doug Ford Premier of Ontario Legislative Building Queen's Park Toronto ON M?A 1A1
Dear Honourable Premier:
Re: Closure of Non-essential Businesses During the Pandemic
Please be advised our Council adopted the following resolution at their meeting of December 14, 2020:
RESOLUTION RE: CLOSURE OF NON-ESSENTIAL BUSINESSES DURING THE PANDEMIC RESOLUTION # 2020-15-246 MOVED BY: Katherine Bourrier SECONDED BY: Rod MacDonald WHEREAS many municipalities in Ontario are comprised of small "non-essential" businesses and these municipalities rely on the commercial taxes collected from these businesses;
AND WHEREAS, these small businesses are comprised of local employees and owners, and in many cases generations of these people, and these businesses take very strict measures for safety purposes during COVID-19, such as recording people's names and phone numbers upon entry, as well as limiting the number of customers to very few;
AND WHEREAS, the province has deemed many of these businesses as non-essential and has forced these businesses to close during the "first wave" of COVID-19, and once again these businesses are to close during the "second wave" in regions that are in the province's "Grey Zone: Lockdown" forcing many into bankruptcy;
AND WHEREAS, the province is allowing the large retailers and big box stores to remain open, essentially funneling hundreds of people into these stores, and these stores do not record anyone's name or phone number thus making "contact tracing" due to exposure of the virus virtually impossible;
AND WHEREAS, these large retailers and big box stores sell more than just essentials and are in direct competition with small businesses who are not allowed to open, or only with online shopping or curb side pick up, creating an uneven playing field;
Township of Nairn and Hyman Re: Closure of Non-Essential Businesses duri... Page 22 of 195 AGENDA ITEM #8.3. THEREFORE BE IT RESOLVED, that the municipality of the Township of Nairn and Hyman is calling upon the provincial government to stop the mandatory closures of these small businesses, as our municipality believes that these businesses are "essential" for not only taxes collected by the municipality but also the mental health of the owners, employees and clients of these businesses, and that these small businesses have not been linked to the spread of the virus;
AND BE IT FURTHER RESOLVED, that the provincial government be requested to address the inequity created between small businesses required to close and businesses permitted to open and continue sales;
AND FURTHER, that a copy of this resolution be forwarded to our MPP, the Premier, AMO and all municipalities in Ontario. CARRIED
Belinda Ketchabaw CAO Clerk - Treasurer
BK/mb
Cc: AMO Michael Mantha, MPP Algoma-Manitoulin All Municipalities in Ontario
Township of Nairn and Hyman Re: Closure of Non-Essential Businesses duri... Page 23 of 195 AGENDA ITEM #8.4.
SOUTHWESTSWM M IDD.I.. .SE ...-~-
Municipality of Southwest Middlesex
December 7, 2020
Please be advised that the Council of Southwest Middlesex passed the following resolution at it's November 25, 2020 Council meeting:
Drainage Matters: CN Rail
Moved by Councillor McGill Seconded by Councillor Vink
"WHEREAS municipalities are facilitators of the provincial process under the Drainage Act providing land owners to enter into agreements to construct or improve drains, and for the democratic procedure for the construction, improvement and maintenance of drainage works; and
WHEREAS municipal drain infrastructure and railway track infrastructure intersect in many areas in Ontario; and
WHEREAS coordination with national railways is required for the construction or improvement of drains that benefit or intersect with national railways; and
WHEREAS the national railways have historically participated in the process for construction, improvement and maintenance of drainage works; and
WHEREAS currently municipalities are experiencing a lack of coordination with national railways on drainage projects; and
WHEREAS the lack of coordination is resulting in projects being significantly delayed or cancelled within a year; and
WHEREAS municipal drains remove excess water to support public and private infrastructure and agricultural operations;
THEREFORE be it resolved that the Province of Ontario work with the Federal Minister of Transportation to address concerns regarding municipal drainage matters and need for coordination with the national railways; and
THAT Council circulate the resolution to the Provincial Ministers of Agriculture, Food, and Rural Affairs, and Municipal Affairs and Housing, and the Federal Minister of Transportation, the local MP and MPP, the Association of Municipalities of Ontario, and all municipalities."
Municipality of Southwest Middlesex Re: Municipal Drainage Works and Nee... Page 24 of 195 AGENDA ITEM #8.4.
Municipality of Southwest Middlesex Resolution #2020-274 Carried
Sincerely.
Jillene Bellchamber-Glazier CAO-Clerk
Cc : The Honorable Marc Gardeau, Minister of Transport The Honorable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs Monte McNaughton, MPP Lambton-Middlesex-London Lianne Rood, MP Lambton-Kent-Middlesex The Association of Municipalities of Ontario All Ontario Municipalities
Municipality of Southwest Middlesex Re: Municipal Drainage Works and Nee... Page 25 of 195 AGENDA ITEM #8.5.
December 14, 2020
The Honourable Ahmed Hussen Minister of Families, Children and Social Development 48 Rosemount Avenue Unit B York, Ontario M9N 3B3
VIA EMAIL Dear Honourable Minister: At the December 8th, 2020 session of The Town of Carleton Place Council, Resolution 1-132-10 was adopted as follows:
WHEREAS the COVID-19 pandemic has negatively impacted childcare options for nearly every family in our community and has profoundly increased the cost to operate safe childcare forcing childcare spaces or centres to close.
AND WHEREAS Ontario has among the highest average childcare fees of any Canadian province and while costs vary regionally for licensed childcare, families are paying between $9,000 and $20,000+ per year for each child and these costs continue to rise steadily which makes passing the associated COVID-19 costs to families not possible;
AND WHEREAS a 2012 study identified that in Ontario, public investment in the early years and childcare has a ripple effect in positive economic benefits resulting in an economic output of $2.27 for every dollar invested in childcare;
AND WHEREAS the economic recovery of Carleton Place, Lanark County and Ontario is dependent on families having access to safe, reliable, and affordable childcare that incorporates early learning principles;
AND WHEREAS we are committed to working with the provincial government and childcare service mangers to deliver positive and affordable options for our families;
NOW THEREFORE BE IT RESOLVED THAT: 1. The Town of Carleton Place request the Government of Ontario: a. prioritize children and childcare as part of its overall post pandemic recovery plan;
Town of Carleton Place Re: Request to Prioritize Children and Childcare ... Page 26 of 195 AGENDA ITEM #8.5.
b. develop, adequately fund and release publicly a comprehensive plan that can support facilities through the provision of licensed childcare and early learning education; and c. provide increased funding to childcare providers reflective of COVID-19 operating cost increases to ensure a safe reopening and long-term sustainability for the sector; and 2. this resolution be circulated to all municipalities in Ontario, Randy Hillier MPP, Scott Reid, MP, the Federal Minister of Families, Children and Social Development and the provincial Minister of Education. CARRIED
We look forward to hearing back from you with respect to any opportunities for funding to ensure the long-term sustainability of the childcare services sector. Sincerely, Stacey Blair Town Clerk [email protected] cc. Federal Minister of Families, Children and Social Development Provincial Minister of Education MP Scott Reid MPP Randy Hillier All municipalities within the Province of Ontario
Town of Carleton Place Re: Request to Prioritize Children and Childcare ... Page 27 of 195 AGENDA ITEM #8.6.
~- "'" -" THE CORPORATION OF THE TOWNSHIP OF MATACHEWAN
December 14, 2020
Honourable Steve Clark Office of the Minister Minister of Municipal Affairs and Housing 777 Bay Street, 17th Floor Toronto, ON M?A 2J3
Dear Honourable Clark:
There have been numerous announcements of available grants for municipalities. We acknowledge and are very appreciative of the opportunity to apply for these grants. For small municipalities with few employees, the turn around time for applications is very short and restrictive.
We would like to request that the application deadline on any further grants have a longer turn around time.
A copy of Resolution 2020-257 is attached. Your consideration and support of this resolution would be greatly appreciated.
rbara Knauth Deputy Clerk Treasurer
Cc: Association of Municipalities of Ontario (A.M.O.) Federation of Northern Ontario Municipalities (F.O.N.O.M.) All Municipalities in Ontario
P.O. Box 177, Matachewan, ON POK 1MO [email protected] Phone: 705-565-2274 www.matachewan.com Fax: 705-565-2564
Township of Matachewan Re: Request for Longer Application Periods for Gr... Page 28 of 195 AGENDA ITEM #8.6. THE CORPORATION OF THE TOWNSHIP OF MATACHEWAN P.O. Box 177, Matachewan, Ontario POK IMO
DATE: November 25, 2020 RESOLUTION#: 2020-~ro 7
Moved by:
Seconded by:
WHEREAS we have been getting numerous announcements ofavailable grants; and
WHEREAS we are very appreciative ofthe opportunity to apply for these grants; however, the
tum around time for applications is very short and restrictive for small municipalities with few
employees;
NOW THEREFORE we, the Corporation ofthe Township ofMatachewan, send a letter to the Hon. Steve Clarke, Minister ofMunicipal Affairs and Housing acknowledging the appreciation ofthe grants but requesting that the application deadline on any further grants have a longer tum around time; and
FURTHER THAT a copy ofthis resolution be forwarded to A.M.O., F.O.N.O.M. and all municipalities in Ontario.
C~CILLOR YEA NAY PID CARRIED VMs. A Commando-Dube t/ Mayor AMENDED Mr. N. Costello Mavor DEFEATED Mr. G.Dube Councillor TABLED Ms. S. Ruck Councillor Mr. A Durand Councillor du~~JoJak Anne Commando-Dube
Certified to be a true co e original. JantGOe~~ C erk
Township of Matachewan Re: Request for Longer Application Periods for Gr... Page 29 of 195 AGENDA ITEM #8.7.
2021 Division Road North Kingsville, Ontario N9Y 2Y9 Phone: (519) 733-2305 www.kingsville.ca [email protected]
December 21, 2020
TO: The Honourable Doug Ford ([email protected]) Premier of Ontario
AND TO: Minister of Health Hon. Christine Elliott ([email protected])
Board of Health for the Windsor-Essex County Health Unit Attention: Lee Anne Damphouse, Executive Assistant to the Medical Officer of Health, CEO, and Board of Health ([email protected])
The Windsor-Essex County Health Unit ([email protected]) Attention: Dr. Wajid Ahmed Medical Officer of Health, Windsor-Essex County Health Unit
Dear Premier:
RE: Letter of Support for Small Businesses
At its Regular Meeting held on December 14, 2020 Kingsville Council passed the following Resolution:
“704-2020 Moved By Councillor Kimberly DeYong Seconded By Councillor Larry Patterson Attention: Premier Doug Ford
WHEREAS the health and safety of Ontarians is the number one priority and health is a state of physical, mental and social well-being, not merely the absence of disease; AND WHEREAS many businesses rely on the holiday season for their financial strength and whereby these businesses have faced unprecedented difficult times throughout 2020 due to the COVID-19 pandemic restrictions;
Town of Kingsville Re: Letter of Support for Small Business Page 30 of 195 AGENDA ITEM #8.7. AND WHEREAS closing our small local businesses during the holiday season means many will not survive and business owners and their employees will lose their livelihoods;
AND WHEREAS the Town of Kingsville’s commercial businesses are predominately made up of small independently owned businesses and closing them will force residents to travel out of town into larger crowds increasing their exposure to COVID-19; AND WHEREAS our small independent businesses have every reason to keep customers safe and are able to ensure limited capacity, customer contact tracing and disinfecting in-between customers and may be able to offer curb-side and delivery. NOW THEREFORE BE IT RESOLVED that the Town of Kingsville calls upon the Premier of Ontario, Doug Ford, as well as the Ontario cabinet and Health officials, to protect the health of Ontarians and our small businesses by allowing them to remain open to in-store sales and service with limited capacity and increased safety measures; AND THAT this resolution be forwarded to: All Ontario municipalities; Minister of Economic Development, Job Creation and Trade Hon. Victor Fedeli; Associate Minister of Small Business and Red Tape Reduction Hon Prabmeet Singh Sarkaria; Minister of Health Hon. Christine Elliott; Minister of Finance Hon. Rod Phillips; Associate Minister of Mental Health and Addictions Hon. Michael A. Tibollo; MPP Taras Natyshak; the Windsor-Essex County Health Unit Board of Health; and the Windsor-Essex County Health Unit Medical Officer of Health Dr. Wajid Ahmed.
CARRIED”
Yours very truly,
Sandra Kitchen, Deputy Clerk-Council Services Legislative Services Department [email protected]
Town of Kingsville Re: Letter of Support for Small Business Page 31 of 195 AGENDA ITEM #8.7. cc:
Taras Natyshak, MPP - Essex Email: [email protected]
Minister of Economic Development, Job Creation and Trade Hon. Victor Fedeli Email [email protected]
Associate Minister of Small Business and Red Tape Reduction Hon Prabmeet Singh Sarkaria Email: [email protected]
Minister of Finance Hon. Rod Phillips Email: [email protected]
Associate Minister of Mental Health and Addictions Hon. Michael A. Tibollo Email: [email protected]
All Ontario Municipalities
Town of Kingsville Re: Letter of Support for Small Business Page 32 of 195 AGENDA ITEM #8.8.
To: Norwich Township Council
Re: Mask/Face Covering Mandate
January 5th, 2021
Good Morning, I am writing this letter to request that Norwich Township re-evaluate and initiate a Mask/Face- Covering By-Law for the township of Norwich. Attached with this letter is a petition with over 350 Signatures supporting that Norwich Township institute its own Mask/Face Covering By-Law
I understand that a Mask Covering By-Law was discussed in August and at that time Norwich decided to Support Face Coverings but not initiate a By-Law as requested by South Western Public Health. In the minutes of that August meeting, it states that “THE OPP INDICATED THAT THEY DO NOT HAVE THE RESOURCES TO ENFORCE A MASKING BY-LAW AND ENFORCEMENT WOULD HAVE TO BE NEGOTIATED AT AN EXTRA COST” In the month of December Council members have told the people of Norwich Township to call the OPP if they have issues with masking.
Has By-Law enforcement been negotiated with the OPP?
Have things changed with the OPP and Norwich since the August meeting?
Since August, the Covid-19 Case numbers have been rising in the Country, Province and Township. The community of Norwich is at further risk of Covid-19 with the lack of a Mask Covering By- Law. There are several complaints that people are not wearing masks in the township and it is causing our community to refuse to shop locally because of this. The community is scared and concerned with the lack of Masks in the township.
I believe that by initiating a Mask/Face Covering By-Law and having it enforced by Paul Groeneveld or the On-Call By-Law officer will benefit the entire community and will have people feeling safe to shop locally again. If the On-Call By-Law officer is unable to do this, the township could redeploy the Municipal Staff to assist with Random Enforcement of this By-Law. It is not fair for the stores to have to try and enforce these by-laws without the support and enforcement of our local By-Law officers or Police officers.
Dr. Furness said a study from the IZA Institute of Labor and Economics’ that proved Mask Mandates could reduce the growth rate of reported infections by 40 Percent. The time is now to protect our Community, Norwich Township needs a Mask/Face Cover By-Law, and it needs to be enforced by our Local By-Law enforcement. Our community needs to feel safe shopping in our local stores, the employees need to feel safe and feel supported by the Township to be able to enforce people wearing masks coming into their stores. (Sourced from the Globe and Mail November 12th written by Mike Hagar and Xiao Xu)
In Closing I will use the words of Councilor DePlancke as she was looking back on the Community and the support, they were able to provide at a fundraiser for an Omish girl that was severely burned. “Everyone attending from different backgrounds and beliefs came together… I hope we can all work together as a community as we have so well in the past to continue to make this place, we call our home
Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 33 of 195 AGENDA ITEM #8.8.
one to be proud of. It’s times like these, when things are tuff and we work together we come through it stronger than before. (Sourced from Have Your Say In Norwich January 1st 2021)
Norwich Township is a strong community driven township, now is the time that we put all beliefs and differences aside and do what is best for the Township and Community. If putting a mask by- law into effect can reduce the Infections in our township by 40% this is something that needs to be done and needs to be done right away. Just because other Municipalities are failing at slowing this virus down does not mean we do not need to do our best to try and stop it. I believe working together we can limit the infections in Norwich Township.
Please put the community first and initiate a Mask/Face Covering By-Law
Regards, Tyler Zacher-King
Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 34 of 195 AGENDA ITEM #8.8. Signatures
Name Location Date
Tyler ZK Canada 2020-12-29
W Hamilton Burgessville, Ontario, Canada 2020-12-29
Laura Whitehead Norwich, Ontario, Canada 2020-12-29
Mallory Eaton Not, Ontario, Canada 2020-12-29
Barbara Lee Delhi, Canada 2020-12-29
Susan Belanger Norwich, Ontario, Canada 2020-12-29
Jane Harvey Norwich Ontario, Ontario, Canada 2020-12-29
Don Bruce Woodstock, Ontario, Canada 2020-12-29
Teresa Hill Norwich Ont, Ontario, Canada 2020-12-29
Kelly Hendry Norwich, Ontario, Canada 2020-12-29
Jillian Vanden Beukel Woodstock, Ontario, Canada 2020-12-29
Marcey Eaton Norwich, Ontario, Canada 2020-12-29
Heather Morgan Saint Williams, Ontario, Canada 2020-12-29
Emanuel Dutra Norwich, Ontario, Canada 2020-12-29
Sandra Foster Norwich, Ontario, Canada 2020-12-29
Ashley Anderson Toronto, Ontario, Canada 2020-12-29
Amber Haacke Springford, Ontario, Canada 2020-12-29
Gayle Stannard Woodstock, Ontario, Canada 2020-12-29
Meg Skillings Woodstock, Canada 2020-12-29
Kim Austin Norwich, Ontario, Canada 2020-12-29
Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 35 of 195 AGENDA ITEM #8.8. Name Location Date
vangie alexander Otterville, Canada 2020-12-29
Wanda Harris Salford Ontario, Ontario, Canada 2020-12-29
Tammy Schott Tillsonburg, Ontario, Canada 2020-12-29
Scott Battram Norwich, Ontario, Canada 2020-12-29
Heather Payne Norwich, Ontario, Canada 2020-12-29
Janelle Gatti Norwich, Ontario, Canada 2020-12-29
Alisha Stubbs Norwich, Ontario, Canada 2020-12-29
Tara King Norwich, Ontario, Canada 2020-12-29
Kathleen Payne Norwich, Ontario, Ontario, Canada 2020-12-29
Briana DeRoo Burgessville, Ontario, Canada 2020-12-29
Angela Butyn Tillsonburg, Ontario, Canada 2020-12-29
Diane Vankerrebroeck Norwich, Ontario, Canada 2020-12-29
Ashley Lucas Norwich, Ontario, Canada 2020-12-29
brenda allin Norwich, Canada 2020-12-29
Donna Davis Norwich, Canada 2020-12-29
Rob Hussey Otterville, Ontario, Canada 2020-12-29
Jennifer Hussey Otterville, Ontario, Canada 2020-12-29
Lisa Horsfall Kitchener, Ontario, Canada 2020-12-29
Ashley DeRoo Norwich, Ontario, Canada 2020-12-29
Tyler Upwards Norwich, Ontario, Canada 2020-12-29
Rachel McElhinney Norwich, Ontario, Canada 2020-12-29
Laura McNamara Norwich, Ontario, Canada 2020-12-29
Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 36 of 195 AGENDA ITEM #8.8. Name Location Date
THOMAS BATSON Norwich, Ontario, Canada 2020-12-29
Brookelyn Hussey Otterville, Ontario, Canada 2020-12-29
Bill Roberts burgessville, Ontario, Canada 2020-12-29
Sara C Otterville, Ontario, Canada 2020-12-29
Brittany Van Wyk Delhi, Ontario, Canada 2020-12-29
Brent Penny Norwich, Ontario, Canada 2020-12-29
Madison Packer Norwich, Ontario, Canada 2020-12-29
Mary Mitchell Norwich, Canada 2020-12-29
Karrie Skillings Woodstock, Ontario, Canada 2020-12-29
Brenda Packer Norwich, Ontario, Canada 2020-12-29
Courtney Bradley Norwich, Ontario, Canada 2020-12-29
Kelly Hendry Norwich, Ontario, Canada 2020-12-29
Sam McIntee Norwich, Ontario, Canada 2020-12-29
Dana Chapple Woodstock, Ontario, Canada 2020-12-29
Carley Barnim Norwich, Ontario, Canada 2020-12-29
Chris A Brantford, Canada 2020-12-29
Natasha Axford Norwich, Canada 2020-12-29
Kelly Forrest Burgessville, Ontario, Canada 2020-12-29
Krista Neumann Norwich, Ontario, Canada 2020-12-29
Kathryn De Jong Norwich, Ontario, Canada 2020-12-29
Tammy Schaafsma Norwich, Ontario, Canada 2020-12-29
Coby Sullivan Woodstock, Ontario, Canada 2020-12-29
Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 37 of 195 AGENDA ITEM #8.8. Name Location Date
Carolyn Smith Norwich, Canada 2020-12-29
Mike Godelie Canada 2020-12-29
Michelle Percy London, Canada 2020-12-29
Carla Hostler Norwich, Ontario, Canada 2020-12-29
Steph Gilmore Otterville, Ontario, Canada 2020-12-29
Brenda Bishop Norwich, Ontario, Canada 2020-12-29
Heather Campbell Norwich, Canada 2020-12-29
Alissa B Norwich, Ontario, Canada 2020-12-29
Olivia Hussey Otterville, Ontario, Canada 2020-12-29
Emily Mahood Fawcett, Alberta, Canada 2020-12-29
Lori Wubs Norwich, Ontario, Canada 2020-12-29
Jim Schaafsma Norwich, Ontario, Canada 2020-12-29
Amber Lawson Norwich, Ontario, Canada 2020-12-29
Lindsay Force Norwich, Ontario, Canada 2020-12-29
Joanne Deamone Norwich, Ontario, Canada 2020-12-29
Alicia Lafleur Norwich, Canada 2020-12-29
patricia sinclair Otterville, Ontario, Canada 2020-12-29
Carol Tribe Otterville, Canada 2020-12-29
Joe Degier Norwich, Ontario, Canada 2020-12-29
Linda Evers Toronto, Ontario, Canada 2020-12-29
Tamren Patterson Brantford, Canada 2020-12-29
Jan Kelly Norwich, Ontario, Canada 2020-12-29
Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 38 of 195 AGENDA ITEM #8.8. Name Location Date
Jackie Van Santen Otterville, Ontario, Canada 2020-12-29
Dianne Leard Woodstock, Canada 2020-12-29
samantha swoffer Hamilton, Canada 2020-12-29
Amy Gehring Otterville, Ontario, Canada 2020-12-29
Kathy Smith Norwich, Ontario, Canada 2020-12-29
jennifer fowler Otterville, Canada 2020-12-29
Linda McKim Norwich, Canada 2020-12-29
Natasha Longthorne Otterville, Ontario, Canada 2020-12-29
Tim Everets Norwich, Ontario, Canada 2020-12-29
Shayla Haggith Delhi, Ontario, Canada 2020-12-29
Janet Hughes Norwich, Ontario, Canada 2020-12-29
Alexandra Mitchell Norwich, Ontario, Canada 2020-12-29
Natalie Munoz Norwich, Ontario, Canada 2020-12-29
Emma Heemskerk Norwich, Ontario, Canada 2020-12-29
Ruth de Graaf Norwich, Ontario, Canada 2020-12-29
Melissa Patterson Otterville, Ontario, Canada 2020-12-29
Melanie Arthur Norwich, Canada 2020-12-29
Sandra Carter Ingersoll, Canada 2020-12-29
Erica Omston Ingersoll, Canada 2020-12-29
Allison Sim Norwich, Ontario, Canada 2020-12-29
Dakota Pitz Guelph, Canada 2020-12-29
Owen Panton Norwich, Ontario, Canada 2020-12-29
Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 39 of 195 AGENDA ITEM #8.8. Name Location Date
Pam Moodie Otterville, Ontario, Canada 2020-12-29
Candy Heidbuurt Mount Elgin, Ontario, Canada 2020-12-29
Jennifer Hayes Otterville, Ontario, Canada 2020-12-29
Taylor Panton Norwich, Ontario, Canada 2020-12-29
John Rettie Norwich, Ontario, Canada 2020-12-29
Betsy Ryckman Norwich, Ontario, Canada 2020-12-29
Mary Sayeau Norwich, Canada 2020-12-29
Melanie Talbot Norwich, Ontario, Canada 2020-12-29
Diana Kerr Norwich, Ontario, Canada 2020-12-29
Andrea Panton Norwich, Ontario, Canada 2020-12-29
Wayne Beemer Norwich, Canada 2020-12-29
Lisa Depoorter Norwich, Ontario, Canada 2020-12-29
Crystal Shannon Delhi, Ontario, Canada 2020-12-29
Andrea McPherson Ottervile, Canada 2020-12-29
louis sullivan Woodstock, Ontario, Canada 2020-12-29
Angie Godelie Norwich, Ontario, Canada 2020-12-29
Sarah Phelps Norwich, Canada 2020-12-29
Amy Luciani Norwich, Canada 2020-12-29
Patricia Mahood Saint Thomas, Ontario, Canada 2020-12-29
Catherine Hamilton Ontario, Ontario, Canada 2020-12-29
Michele Schelhas Norwich, Ontario, Canada 2020-12-29
Deb Durham Norwich, Ontario, Canada 2020-12-29
Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 40 of 195 AGENDA ITEM #8.8. Name Location Date
Carol Beecraft Burgessville, Ontario, Canada 2020-12-29
Krista Gallagher Canada 2020-12-29
Lynda Poredos Otterville, Canada 2020-12-29
Barbara Smith Norwich, Ontario, Canada 2020-12-29
Jenn Stroud Delhi, Ontario, Canada 2020-12-29
Laura Robinson Norwich, Ontario, Canada 2020-12-29
Steven Ferguson Norwich, Ontario, Canada 2020-12-29
Joyce Sayeau Norwich, Ontario, Canada 2020-12-29
Bill Briggs Norwich, Canada 2020-12-29
Teresa Hughes Burgessville, Canada 2020-12-29
Marilynn Smith Springford, Canada 2020-12-29
Jan Lemcke Norwich, Ontario, Canada 2020-12-29
Tiara Sutcliffe Woodstock, Ontario, Canada 2020-12-29
Jennifer Morissette Norwich, Ontario, Canada 2020-12-29
Ruthann Roberts Canada 2020-12-29
Tara Huys Norwich, Ontario, Canada 2020-12-29
Rachel George Delhi, Ontario, Canada 2020-12-29
Ivan Gatti Norwich, Ontario, Canada 2020-12-29
Aaron Moyer Norwich, Ontario, Canada 2020-12-29
Hetty Ijsselstein Norwich, Canada 2020-12-29
Paul Bowman Woodstock, Ontario, Canada 2020-12-29
Kayla Ellis Woodstock, Canada 2020-12-29
Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 41 of 195 AGENDA ITEM #8.8. Name Location Date
Peter Tenvoorde Woodstock, Ontario, Canada 2020-12-29
Robert Wubs Norwich, Ontario, Canada 2020-12-29
Nicole D’Hulster Delhi, Ontario, Canada 2020-12-29
Betty Anderson Port Rowan, Ontario, Canada 2020-12-29
John Duffy Norwich, Ontario, Canada 2020-12-29
Patty Klatecki Norwich, Ontario, Canada 2020-12-29
Miranda Averink Norwich, Ontario, Canada 2020-12-29
Lexi Gee Norwich, Ontario, Canada 2020-12-29
Brenda Emre Saint Thomas, Canada 2020-12-29
Cathy Taylor Norwich, Ontario, Canada 2020-12-29
Sarah King Norwich, Ontario, Canada 2020-12-29
Jaime Harwood Norwich, Canada 2020-12-30
David Rockefeller Port Dover, Ontario, Canada 2020-12-30
Linda Pollard Norwich, Ontario, Canada 2020-12-30
Joy Richards Brampton, Ontario, Canada 2020-12-30
Melonie Mcgready Scotland, Canada 2020-12-30
Gwen Smart Norwich, Ontario, Canada 2020-12-30
Patricia Hughes Norwich, Ontario, Ontario, Canada 2020-12-30
Wendy Deer LaSalette, Ontario, Canada 2020-12-30
Brenda DeWaele-Dutra Norwich, Canada 2020-12-30
channelle gervais London, Canada 2020-12-30
Jen Mancuso Canada 2020-12-30
Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 42 of 195 AGENDA ITEM #8.8. Name Location Date
Jenn Sanders Norwich, Ontario, Canada 2020-12-30
MARY Baxter NORWICH, Ontario, Canada 2020-12-30
Lydia Payne Port Dover, Ontario, Canada 2020-12-30
Becky Dowling Norwich, Ontario, Canada 2020-12-30
Sarah Parks Brantford, Canada 2020-12-30
Sandeep Gunawardena Nanaimo, British Columbia, Canada 2020-12-30
Johanna Hampson Norwich, Ontario, Canada 2020-12-30
Deb Longthorne Petrolia, Canada 2020-12-30
susan kalles Norwich, Canada 2020-12-30
Jenna Durham Norwich, Ontario, Canada 2020-12-30
Rose Dewaele Norwich, Canada 2020-12-30
Jessica Smith Norwich, Ontario, Canada 2020-12-30
Lori Hutson Ingersoll, Canada 2020-12-30
Stephanie Aitchison Delhi, Ontario, Canada 2020-12-30
Donna Weston Norwich, Ontario, Canada 2020-12-30
Steph Dunbar Brantford, Ontario, Canada 2020-12-30
Joe Klatecki Norwich, Ontario, Canada 2020-12-30
Kathy Chambers Toronto, Canada 2020-12-30
Julie Batson Norwich, Ontario, Canada 2020-12-30
Jantine Dekwant Norwich, Canada 2020-12-30
Donnajean McLeod Norwich, on, Ontario, Canada 2020-12-30
Mackayla Kiers Delhi, Canada 2020-12-30
Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 43 of 195 AGENDA ITEM #8.8. Name Location Date
Gwen Whitney Otterville, Ontario, Canada 2020-12-30
Laura Sardella Norwich, Ontario, Canada 2020-12-30
Kathryn Manera Halifax, Nova Scotia, Canada 2020-12-30
Edna Carroll Woodstock, Ontario, Canada 2020-12-30
Ryleigh Rose Windsor, Canada 2020-12-30
Yasamin Jewell Vernon, Canada 2020-12-30
April Smith Otterville, Ontario, Canada 2020-12-30
Zille humma Kitchener, Canada 2020-12-30
Ryan Ouellette Norwich, Ontario, Canada 2020-12-30
Marlene Magashazi Otterville, Ontario, Canada 2020-12-30
Camryn Dekerf Vancouver, Canada 2020-12-30
Charlene Williams Cambridge, Ontario, Canada 2020-12-30
Linda VandenBorre Burgessville On, Ontario, Canada 2020-12-30
willow simmonds Mississauga, Ontario, Canada 2020-12-30
John Burnie Schomberg, Canada 2020-12-30
Nat Dawn Toronto, Canada 2020-12-30
Linda Grightmire Tillsonburg, Ontario, Canada 2020-12-30
Linda Simmonds Stratford, Ontario, Canada 2020-12-30
Brian Fleet Kitchener, Canada 2020-12-30
Cristie Titchmarsh Tillsonburg, Ontario, Canada 2020-12-30
Talia Mancuso Toronto, Canada 2020-12-30
K L Langton, Ontario, Canada 2020-12-30
Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 44 of 195 AGENDA ITEM #8.8. Name Location Date
Penny Pettigrew Norwich, Ontario, Canada 2020-12-30
Nick Vella Norwich, Ontario, Canada 2020-12-30
Kelly Anne Godelie Norwich, Ontario, Canada 2020-12-30
Julie Penny Norwich, Ontario, Canada 2020-12-30
Margaret Myers Brantford, Ontario, Canada 2020-12-30
Brenda Anderson Georgeville, Quebec, Canada 2020-12-30
alysha kranendonk Norwich, Ontario, Canada 2020-12-30
Em Foster Norwich, Ontario, Canada 2020-12-30
Jenn Rohrer Brampton, Ontario, Canada 2020-12-30
Michelle Wilkinson Norwich, Ontario, Canada 2020-12-30
Jean Chagnon Montréal, Canada 2020-12-30
Violette Angervil Longueuil, Canada 2020-12-30
Liz Jackson Delhi, Canada 2020-12-30
Zijian Feng Kitchener, Canada 2020-12-30
Shelley Warboys Woodstock, Ontario, Canada 2020-12-30
Avery Greenwood Norwich, Ontario, Canada 2020-12-30
Lindsay Vanderhout Otterville, Ontario, Canada 2020-12-30
Karlyn Bouman Norwich, Canada 2020-12-30
Jessie Kopczyk Delhi, Canada 2020-12-30
Catherine Ryan Tillsonburg, Ontario, Canada 2020-12-30
Rosemary Ebert Port Dover, Ontario, Canada 2020-12-30
Karly Cattrysse Norwich, Ontario, Canada 2020-12-30
Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 45 of 195 AGENDA ITEM #8.8. Name Location Date
Carol Dean Norwich, Ontario, Canada 2020-12-30
Scott Josey Brantford, Canada 2020-12-30
melanie Hoogstraten Norwich, Ontario, Canada 2020-12-30
Jennifer Reid Norwich, Ontario, Canada 2020-12-30
Amber Warboys Woodstock, Canada 2020-12-30
Lynn Grant Woodstock, Ontario, Canada 2020-12-30
Dave Chambers Norwich, Canada 2020-12-30
Jodie O. Woodstock, Ontario, Canada 2020-12-30
Sandra Carter Brantford, Canada 2020-12-30
Jeff Matthews Jarvis, Ontario, Canada 2020-12-30
Samantha Jenkins Cambridge, Canada 2020-12-30
Susan Koo Otterville, Ontario, Canada 2020-12-30
Jason North Otterville, Ontario, Canada 2020-12-30
Scott and Sherry Hewson Brantford, Ontario, Canada 2020-12-30
Donna Verhegghe Norwich, Ontario, Canada 2020-12-30
David D’Onofrio Tillsonburg, Ontario, Canada 2020-12-30
Ashley Miles Ingersoll, Canada 2020-12-30
Vic Whitcroft Norwich, Ontario, Ontario, Canada 2020-12-30
Krista Ellul Burgessville, Ontario, Canada 2020-12-30
Jennifer Palmer Norwich, Ontario, Canada 2020-12-30
Adrienne Ross Brantford, Ontario, Canada 2020-12-30
Terry Smith Burgessville, Ontario, Canada 2020-12-30
Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 46 of 195 AGENDA ITEM #8.8. Name Location Date
mark klarenbach Edmonton, Canada 2020-12-30
Sandra Smith Canada 2020-12-30
Patricia Ormerod Tillsonburg, Canada 2020-12-30
Sue Schrieber Woodstock, Canada 2020-12-30
Holly Giesecke North York, Canada 2020-12-30
Charlene Beyant Norwich, Canada 2020-12-30
Tina Luft Kitchener, Ontario, Canada 2020-12-30
Peggy Parks Brantford, Ontario, Canada 2020-12-30
Teri Joosse Norwich, Ontario, Canada 2020-12-30
Debbie Harrington La Salette, Ontario, Canada 2020-12-30
Norah Phillips Norwich, British Columbia, Canada 2020-12-30
Lacey Hird Norwich, Ontario, Canada 2020-12-30
Maryjane Stuart Norwich, Ontario, Canada 2020-12-30
Sherry Montani Brantford, Ontario, Canada 2020-12-30
Meghan Bari Otterville, Ontario, Canada 2020-12-30
Valerie Andrews Aylmer, Canada 2020-12-30
Paul De Jong Norwich, Ontario, Canada 2020-12-30
Joanna Mitchell Woodstock, Ontario, Canada 2020-12-30
Megan Groves Norwich, Canada 2020-12-30
vicki ranter Norwich, Ontario, Canada 2020-12-30
Susan Karmann Norwich, Canada 2020-12-30
Amalia De Luca Kirkland, Quebec, Canada 2020-12-30
Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 47 of 195 AGENDA ITEM #8.8. Name Location Date
Danielle Cushing Burgessville, Ontario, Canada 2020-12-30
Hailey Tuyp Norwich, Ontario, Canada 2020-12-30
Kalen Bartlett Burgessville, Ontario, Canada 2020-12-30
Kim Gartley Forest, Canada 2020-12-30
Pamela Matson Tiverton, Canada 2020-12-30
Joan Waud Norwich, Ontario, Canada 2020-12-30
Kris Vanwilligen Norwich, Canada 2020-12-30
Julie Pichie Norwich, Ontario, Canada 2020-12-30
Brian Baxter Waterford, Ontario, Canada 2020-12-30
Sandra Davis Norwich, Ontario, Canada 2020-12-30
Peggy Friesen Norwich, Canada 2020-12-30
Deirdre Bors Kitchener, Ontario, Canada 2020-12-30
Gerry Dykstra Norwich, Ontario, Canada 2020-12-30
Carl Sanderson Seoul, South Korea 2020-12-30
Bruce Van Horne Sioux Lookout, Ontario, Canada 2020-12-30
Marilyn Denby Turkey Point, Canada 2020-12-30
Heather Taylor Norwich, Ontario, Canada 2020-12-30
Leslie Farrell Woodstock, Ontario, Canada 2020-12-30
Donna Armour Sweaburg, Ontario, Canada 2020-12-30
Caden Pichie Thorndale, Ontario, Canada 2020-12-30
Linda Dlouhy Norwich, Canada 2020-12-30
Rossilind Lammens Norwich, Ontario, Canada 2020-12-30
Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 48 of 195 AGENDA ITEM #8.8. Name Location Date
Rossilind Sweazey Norwich, Ontario, Canada 2020-12-30
Janice Packer St Williams, Canada 2020-12-30
Andrew Deamone Norwich, Ontario, Canada 2020-12-30
Diane Goulet Norwich, Ontario, Canada 2020-12-30
Chris Andrew Woodstock, Canada 2020-12-30
Kelsey Montani Churchill, Canada 2020-12-30
Nancy Butcher Norwich, Canada 2020-12-30
Debi Caldwell Burgessville, Ontario, Canada 2020-12-30
Keegan Boissoneau Ingersoll, Quebec, Canada 2020-12-30
Ken DeRoo Otteville, Ontario, Canada 2020-12-30
Beverley Joseph Oshawa, Canada 2020-12-30
yvonne Bodden Otterville, Ontario, Canada 2020-12-30
Margaret Mckay Woodstock, Ontario, Canada 2020-12-30
Becky Daniels Baden, Ontario, Canada 2020-12-30
christian belanger Nanaimo, British Columbia, Canada 2020-12-30
Jamie Bodden Norwich, British Columbia, Canada 2020-12-30
Samantha pilkey Straffordville, Canada 2020-12-30
Michelle Miles Norwich, Ontario, Canada 2020-12-30
Glen Hill Otterville, Ontario, Canada 2020-12-30
Connie Gushue Norwich, Ontario, Canada 2020-12-30
Jane Hill Davis Simcoe, Ontario, Canada 2020-12-30
Natalie Ofukany Tisdale, Canada 2020-12-30
Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 49 of 195 AGENDA ITEM #8.8. Name Location Date
Sharyn Mitchell Brantford, Ontario, Canada 2020-12-30
Tina Ponting Ingersoll, Ontario, Canada 2020-12-30
Kym Cope Norwich, Canada 2020-12-30
Marion Tschirhart Cambridge, Canada 2020-12-31
Bryan Smith Woodstock, Canada 2020-12-31
Irene Gryski Hamilton, Ontario, Canada 2020-12-31
Karen Ferguson Delhi, Ontario, Canada 2020-12-31
Kimberly Yull Tillsonburg, Canada 2020-12-31
Mary Enerio Nanaimo, British Columbia, Canada 2020-12-31
Dan Alyea Burgessville, Ontario, Canada 2020-12-31
Natalie Van Oostveen Norwich, Ontario, Canada 2020-12-31
sydney mcbeth Norwich, Ontario, Canada 2020-12-31
Tedd Vidler Ste. Anne, Canada 2020-12-31
Vanda Brown Woodstock, Canada 2020-12-31
Kaitlin Bodden Norwixh, Ontario, Canada 2020-12-31
Ashley Mccall Port Dover, Ontario, Canada 2020-12-31
Kerrie Belyea Norwich, Ontario, Canada 2020-12-31
Shantel Van Daele Norwich, Ontario, Canada 2020-12-31
Erin Davis Otterville, Ontario, Canada 2021-01-01
Kendra Hussey Otterville, Ontario, Canada 2021-01-01
Larry Dyment Kitchener, Ontario, Canada 2021-01-01
Angela Godelie Norwich, Ontario, Canada 2021-01-02
Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 50 of 195 AGENDA ITEM #8.8. Name Location Date
Patricia Foote Norwich, Ontario, Canada 2021-01-02
Julianne Romanenko Sarasota, Florida, US 2021-01-02
Melissa Pearson Norwich, Ontario, Canada 2021-01-02
Heather Brazier Woodstock, Ontario, Canada 2021-01-03
Shelby McCurdy Tillsonburg, Canada 2021-01-03
Karen Judd Tillsonburg, Ontario, Canada 2021-01-03
Ashley Mielke cambridge, Canada 2021-01-03
Dana Hicks Tillsonburg, Canada 2021-01-03
Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 51 of 195 AGENDA ITEM #8.8. Comments
Name Location Date Comment
Chris A Brantford, Canada 2020-12-29 "Our communities health is important to me. Face covering must be mandated"
Carolyn Smith Norwich, Canada 2020-12-29 "We need this"
Heather Campbell Norwich, Canada 2020-12-29 "Stop the spread many lives depend on it!"
Carol Tribe Otterville, Canada 2020-12-29 "we need everyone to be masked up to prevent further spread of this virus/"
Linda McKim Norwich, Canada 2020-12-29 "Just wear the mask!!"
Mary Sayeau Norwich, Canada 2020-12-29 "I would like to feel safer while shopping for my family. Theres too many people who are not wearing them."
Wayne Beemer Norwich, Canada 2020-12-29 "Wayne BeemerWe need all to wear face"
Krista Gallagher Canada 2020-12-29 "There are many vulnerable people in our community and numbers are rising."
Ruthann Roberts Canada 2020-12-29 "Ruthann Roberts"
Hetty Ijsselstein Norwich, Canada 2020-12-29 "Let’s protect each other"
Teresa Hill Norwich Ontario, 2020-12-30 "To many not following the rules and some of my friends are very ill Canada ! Wear the mask or pay the fines !"
susan kalles Norwich, Canada 2020-12-30 "Until this happens I’ll be boycotting Norwich shopping it’s just too dangerous"
Kathy Chambers Toronto, Canada 2020-12-30 "Kathy Chambers."
John Burnie Schomberg, 2020-12-30 "people need to be as safe as possible." Canada
Kelly Anne Godelie Norwich, Canada 2020-12-30 "Mask up peeps�#"
Sandra Carter Brantford, Canada 2020-12-30 "Because I have family in Norwich. Please wear a mask. Thank you"
Samantha Jenkins Cambridge, 2020-12-30 "Covid is as real as it comes, protect your town! People's lives are at Canada risk!"
Sue Schrieber Woodstock, 2020-12-30 "Wear a mask! Everyone!" Canada
Charlene Beyant Norwich, Canada 2020-12-30 "It is very important to wear a face covering! It protects you and others from spreading or getting the virus!"
Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 52 of 195 AGENDA ITEM #8.8. Name Location Date Comment
Carl Sanderson Seoul, South Korea 2020-12-30 "I'm signing because I am a proud Canadian living in S. Korea where masks and tracing are proven to work, and I detest ignorance, especially when it puts my loved ones in danger."
Chris Andrew Woodstock, 2020-12-30 "I live in oxford Centre and would be more comfortable with mask Canada by law for the townshipm"
Keegan Boissoneau Sault Ste. Marie, 2020-12-30 "We need Ingersoll to make a bylaw too... they also refused." Canada
Beverley Joseph Oshawa, Canada 2020-12-30 "People who go out with no mask on should be charged!!!"
Samantha pilkey Straffordville, 2020-12-30 "We need to help stop the spread and protect our people who can’t Canada protect themselves"
Marion Tschirhart Cambridge, 2020-12-31 "I have been in the Norwich area for the past 2 years. I am a retired Canada registered nurse. We need to get this virus under control and get our lives backMarion Tschirhart"
Kimberly Yull Tillsonburg, 2020-12-31 "It's real and masks reduce it. Do it f9r the people who have no Canada choice but to work and serve you. For your loved ones. Because it's the right thing to do."
Vanda Brown Woodstock, 2020-12-31 "My family lives there and I want them to be safe and I want to feel Canada safe when I'm with my grandson"
Linda McKim Norwich, Canada 2021-01-01 "It's the RIGHT thing to do in these uncertain times!!!"
Tyler Zacher-King Re: Request for a Mask / Face Covering By-law Page 53 of 195 AGENDA ITEM #9.1.
THE CORPORATION OF THE TOWNSHIP OF NORWICH
HEALTH & SAFETY REPRESENTATIVE COMMITTEE MINUTES No. M-2020-06
Friday, December 11th, 2020
Teleconference Meeting 2:00 p.m.
Members Present: Ken Farkas, Tina Walsh, Al Foster, Denise Rooke, Matt Richardson, James Schaafsma Absent: Andrew Finch Secretary: Mary Winegarden
1. MINUTES OF THE MEETING HELD October 7th, 2020. 1.1 Minutes (M-2020-05) from the meeting held on October 7th, 2020, were adopted.
2. ITEMS ARISING FROM THE MINUTES OF THE LAST MEETING 2.1 Status of items that were outlined with respect to Musculoskeletal Disorder (MSD). This is an ongoing process and workplace inspections for MSD will start to be completed.
3. REVIEW OF STATUS OF COMMITTEE
4. WORKPLACE INSPECTIONS 4.1 Otterville Public Works – no issues found Burgessville Public Works – no issues found Springford Hall – no issues found Pioneer Hall – no issues found Oxford Centre Hall – no issues found Norwich Community Centre/Arena – no issues found Norwich Medical Centre – no issues found; MSD Inspection - ongoing Township Administration Building – light in office is partially out – to be implemented – not a health and safety issue Otterville Fire Station #1 – no issues found Norwich Fire Station #2 – flag pole lights out – implemented – not a health and safety issue Burgessville Fire Station #3 – no issues found Oxford Centre Fire Station #4 – updated list of certified First Aid
5. ACCIDENT & INCIDENTS/WSIB REPORT 5.1 September 4, 2020 – Volunteer firefighter’s (VFF) clothing got caught on a ladder during Ladder Rescue Survival training. VFF strained themself trying to release himself off the ladder. No loss time at present and was not reported right away.
Page 1 of 2
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5.2 November 19, 2020 – Volunteer firefighter (VFF) needed to start the rotary saw to make cuts to re-bar for training. VFF pulled with right hand, but kept getting caught in the strap hanging from their mask. VFF pulled on the pull start cord with their left hand and felt a tear in their shoulder. VFF proceeded to make cuts in spite of the pain. No loss time at present and was not reported right away.
6. EMPLOYEE TRAINING
7. OTHER BUSINESS 7.1 Health and Safety Meeting Schedule for 2021 – changing the meeting date from Wednesday to Thursday to accommodate everyone’s work schedule.
7.2 Health and Safety Workplace Inspection Schedule for 2021 – no change
7.3 Proposed Health and Safety Operating Budget for 2021 – monies shifted between accounts to balance budget more efficiently.
7.4 Norwich Fire Services Health & Safety Committee – Minutes from October 21, 2020, were received as information.
7.5 COVID-19 Pandemic protocols – practices remain status quo for all departments.
8. NEXT MEETING 8.1 The next regular meeting has been scheduled for Thursday, February 25th, 2020, at 10:00 a.m. Due to COVID-19, arrangements will be outlined in the Agenda.
9. ADJOURNMENT Committee meeting adjourned at 2:16 p.m. ______Andrew Finch Worker Chairperson
______James Schaafsma Management Chairperson
Page 2 of 2
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DEPARTMENT: FIRE AND PROTECTIVE SERVICES SUBJECT: EMERGENCY MANAGEMENT REPORT NO. PROGRAM FD-2021-01 COUNCIL MEETING DATE: JANUARY 12, 2021
Approved Approved with Amendments Other Resolution #
INTRODUCTION/BACKGROUND
Emergency Management and Civil Protection Act The Emergency Management and Civil Protection Act prescribes that every municipality shall develop and implement an emergency management program.
The emergency management program must consist of: • an emergency plan; • training programs and exercises for employees of the municipality and other persons with respect to the provision of necessary services and the procedures to be followed in emergency response and recovery activities; • public education on risks to public safety and on public preparedness for emergencies; and
A municipality must conduct and hazard and risk analysis when developing its emergency management program. The municipality shall identify and assess the various hazards and risks to public safety that could give rise to emergencies and identify the facilities and other elements of the infrastructure (critical infrastructure) that are at risk of being affected by emergencies.
Every municipality shall conduct training programs and exercises to ensure the readiness of employees of the municipality and other persons to act under the emergency plan. Every municipality shall review and, if necessary, revise its emergency plan every year.
Every municipality shall designate an employee of the municipality as its emergency information officer. The emergency information officer shall act as the primary media and public contact for the municipality in an emergency.
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Training Requirements In February 2018 the OFMEM issued a Guidance Note pursuant to the provisions of O. Reg. 380/04 to outline the training requirements for all municipalities that are responsible for an emergency management program under the Emergency Management and Civil Protection Act.
The Guideline states that the emergency management coordinator (CEMC) shall complete the training that is required by the Chief, Emergency Management Ontario, and the members of the municipal emergency control group shall complete the annual training that is required by the Chief, Emergency Management Ontario.
Community Emergency Management Coordinators must complete the following courses offered by OFMEM: • Basic Emergency Management • Community Emergency Management Coordinator • Introduction to Incident Management System • Basic Incident Management System • Note Taking (Recommended only)
Municipal Emergency Control Group members are required annually to demonstrate an adequate level of training in each of the following areas: • Knowledge of all of the components of the municipal Emergency Management Program, including, but not limited to the municipal Hazard Identification Risk Assessment and Critical Infrastructure list; • Knowledge of their municipality’s Emergency Plan, including their roles and responsibilities, and those of organizations which may have a role in response; • Knowledge of the procedures used to activate and operate under the Municipal Emergency Plan; • Knowledge of the notification procedures used to notify members of the Emergency Control Group when the Municipal Emergency Plan is activated; and • Knowledge of the location, communications infrastructure and technology in their municipal Emergency Operations Centre.
DISCUSSION/ANALYSIS
Emergency Management Program Committee (EMPC) On December 9, 2020 the EMPC conducted an annual review of the Township Emergency Response Plan, Hazard Information and Risk Assessment (HIRA) and Critical Infrastructure (CI).
The Committee is not recommending any amendments to the Township Emergency Response Plan.
The Committee has re-evaluated the risks associated with a Pandemic and Cyber Attack. The evaluation resulted in the Human Health section of the HIRA being increased in risk from a moderate level to an extreme level due to the impact of the Pandemic. Further, the Human Caused - Cyber Attack risk was moved from a very low risk level to a low risk level.
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The Committee reviewed the Critical Infrastructure List and recommends to add the Township Integrated Technology equipment under the Telecommunications Sector. The Township computer equipment is deemed critical for continued delivery of Township services and if lost will result in significant impact to the Township both financially and from a continuity of business perspective.
In addition, the EMPC adopted a Township Emergency Management Public Education and Awareness Program for 2019.
The Committee is also proposing the Township adopt the attached Guideline for Business Continuity Plan. The aim of this Guideline is to outline a plan of action for the Township to efficiently deploy and acquire resources for the continuation of Township products and services in the event of a Cyber Security Breach or Fire/Natural Disaster at the Township Administration Offices.
Annual Training Requirements In March 2020 the Township activated the Township Community Control Group and Emergency Operations Centre. This allowed the Control Group members the opportunity to: • Demonstrate their knowledge of their municipality’s Emergency Plan, including their roles and responsibilities, and those of organizations which may have a role in response; • Demonstrate their knowledge of the procedures used to activate and operate under the Municipal Emergency Plan; • Demonstrate their knowledge of the notification procedures used to notify members of the Emergency Control Group when the Municipal Emergency Plan is activated; and • Demonstrate their knowledge of the location, communications infrastructure and technology in their municipal Emergency Operations Centre.
Further, the CCG members completed a written exercise that demonstrated their knowledge of all of the components of the municipal Emergency Management Program, including, but not limited to the municipal Hazard Identification Risk Assessment and Critical Infrastructure list.
2019 Annual Exercise On September 24, 202 the Province enacted legislation that exempted municipalities from conducting an annual emergency exercise in 2020. The Pandemic has provided the municipality with a unique opportunity to active the Township Emergency Response Plan and undertake actions in accordance with the Plan. This has been deemed equivalent to conducting an annual exercise by the Province.
Community Emergency Management Coordinator Training The Community Emergency Management Coordinator has completed the following courses offered by OFMEM: • Basic Emergency Management • Community Emergency Management Coordinator • Introduction to Incident Management System
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• Basic Incident Management System • Note Taking • Incident Management System 100/200
Public Education The Township utilized various methods of delivery for emergency preparedness and response information, including but not limited to: • Facebook (Norwich Fire Service/Community Services) • Township Website • Township Digital Signs (Fire Stations 1/2/3/4; Township Offices) • Newspapers • Radio • Mass mailing • Public presentations • Public displays
Public education and awareness focused on the following topics: 1. Pandemic 2. Tornados 3. Farm Animal Disease 4. Hurricanes and Tropical Storms 5. Human Health and Epidemics 6. Extreme Heat and Cold 7. Explosions and Fires 8. Hazardous Materials – Fixed Site.
2020 Emergency Management Program Status • Emergency Response Plan review – completed December 9, 2020 • Emergency Control Group Training – completed December 2020 • Emergency Control Group Exercise – completed March 2020 • Review of CI and HIRA – completed December 9, 2020 • Public Education and Awareness Program – completed December 9, 2020
Staff have completed the OFMEM Online Compliance Tool indicating the Township has met the minimum requirements of emergency management planning as legislated under the Emergency Management and Civil Protection Act.
INTERDEPARTMENTAL IMPLICATIONS None
FINANCIAL/STAFFING/LEGAL IMPLICATIONS None.
CONCLUSION Staff suggests that the Township has met or exceeded the mandatory compliance requirements for its Emergency Management Program.
Staff has completed OFMEM Annual Reporting procedures for 2020.
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RECOMMENDATION THAT Staff Report FD-2021-01 entitled “Emergency Management Program” be received;
AND THAT the Community Emergency Management Coordinator by authorized to submit the OFMEM Municipal Compliance Report on behalf of the Township for 2020;
AND THAT Staff be directed to amend the Township’s Hazard Identification and Risk Assessment to include the proposed changes to Human Health (Pandemic) and Human Caused (Cyber Attack) Sections; and the Critical Infrastructure List under the Telecommunication Sector, as proposed;
AND THAT the Council adopts the proposed Guideline Business Continuity Plan for the Township.
ATTACHMENTS Guideline for Business Continuity Plan Township of Norwich Critical Infrastructure List Township of Norwich Hazard Identification Risk Assessment
Prepared by: Approved by: Paul Groeneveld Kyle Kruger Director Fire and Protective Services CAO / Clerk
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Township of Norwich Guideline for the Continuity of Business
Location Township of Norwich
Aim
The aim of this Guideline is to outline a plan of action for the Township to efficiently deploy and acquire resources for the continuation of Township products and services in the event of a Cyber Security Breach or Fire/Natural Disaster at the Township Administration Offices.
Township Responsibilities
The Township of Norwich is expected to be able to deliver products and services on a continual basis to residents who are not affected and those who are affected by a disaster or emergency situation.
Roles and Responsibilities
Emergency Information Officer: • Prepare media release to public notifying of disruption in services. Content to include but not limited to: o Advise public of situation o Advise of time line for re-establishment of affected services o Contact Execulink to redirect phone lines to alternate location, if necessary. o Arrange for messaging to be posted on all municipal digital signs, Facebook pages, and website. • Liaise with media outlets for distribution of information.
CAO: • Activate CCG notification protocols • Assemble CCG to address emergency response. • Assist EIO with media release to public. • Activates staff call tree to advise staff of where to report to for duty.
Director of Finance: • Contacts Oxford County IT Department to arrange for interim computers, network access, and connectivity. • Provides County IT with data back up to restore the most current Township data backup log. • Works with Finance Department Staff to re-establish priority services for Department.
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Director of Community Development Services: • Arranges for alternate location of municipal office. • Arranges for furniture to facilitate staff work stations. • Assists County IT staff with installation of IT services. • Liaises with Township Insurance Company for security services for new office location, and for existing location. • Report hazardous conditions to immediate supervisor.
General Procedures
Upon Notification of the need to re-establish Business Services: • The CCG will assemble to determine a response to the emergency situation, and prioritize which services will be re-established first.
• The following should be considered in order to re-establish business services, and which services will be re-established as a priority:
o Administration Department ▪ Council Meeting locations. ▪ Council Agenda network ▪ HR – Payroll processing ▪ Interim records management. ▪ Front counter services such as commissionaire of oaths, planning matters, and other services.
o Building Department ▪ Recovery of recent applications for Building Permits ▪ Issuance of Building Permits ▪ Software/network access ▪ Drainage files and processes ▪ One Call Locate services
o Public Works Department ▪ One Call Services
o Fire and Protective Services ▪ Dog licensing ▪ By-law Enforcement ▪ Burn Permit Issuance ▪ FirePro Software access
o Community and Development Services ▪ Facility Rentals ▪ Facility Maintenance
o Medical Services ▪ Client Services ▪ Doctor Services
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PART 1 - CYBER ATTACK
In the event of a cyber attack on the Township of Norwich Municipal Office, the following procedures will act as a guide to facilitate the re-establishment of Township IT resources and services:
NO staff member of the Township, unless designated by Council, shall contact the individuals responsible for the cyber attack or offer any kind of ransom.
CAO 1. Activate the Emergency Management Community Control Group. 2. Notify the Township Insurance Provider as follows: • Crawford & Company 1-844-660-4903 (Cyber Threat Experts/Consultants) • Insurer Representative to be notified: Aran Myers ([email protected]) Phone: 1-800-265-4000 ext. 55410, Cell: 226-387-3673 3. Notification be made to the following a. Police b. Council NOTE: No notification is required to any software suppliers (i.e. GP, Fire Pro, etc.) as system and all software will be restored to point before cyber attack.
Treasurer/Deputy-Treasurer 1. Shutdown the main server and physically remove from the network. 2. Shutdown all laptops and desktops on the network and physically remove them from the network (this will include all computers at the 4 firehalls, 2 works garages, and the NCC). 3. Notify the County IT Department of the situation by email ([email protected]) and by phone (519-539-9800 ext. 3161). 4. Deliver the Server and Daily Off-Site Back-Up to County IT Department. 5. Direct Municipal staff to begin protocol for manual cash receipts and manual payments, see “Finance Department – Manual Operations Procedures”. 6. As soon as the County IT Dept. provides newly formatted server and 5-6 computers, advise municipal staff that regular business can resume (computers to be distributed per decisions of Community Control Group). 7. Instruct Finance staff to begin process of recreating any lost transactions from the last good back-up by use of deposits and bank statements. 8. In consultation with the County IT Department order additional new computer hard drives for Norwich laptops and desktops (Refer to Township IT Equipment Inventory sheet). 9. Deliver all desktops and laptops to County IT Department. 10. Instruct Staff to record all manual transactions in GP system taken when the system was down. 11. Undertake to track all costs related to the Cyber Security breach (ensure costs include all billings from County of Oxford and dedicated municipal staff time involved) and submit to Insurance Company once normal operations have resumed and all costs are accounted for.
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County IT 1. Once received undertake the process to blank and re-format the server hard drive. 2. As soon as possible, County staff will start to set-up of 5-6 desktops/laptops (from County inventory) to be deployed when server is ready for re-deployment. 3. Upon receipt of new hard drives, County Staff will install new hard drives in Norwich equipment and re-install needed software and re-deploy to Norwich sites – this should include the return of all County-owned equipment.
Deputy Clerk/HR Coordinator 1. Instruct staff to set up auto-replies on township email accounts notifying of issues, do not expect replies, please call the person you are contacting directly for assistance. This will not be necessary for those staff members who have cell phones linked to township email accounts. Note: this may have to be done by County IT. 2. Post Notice to the Public regarding the Issue on the Township Website and Electronic Signs. 3. Once normal operations have resumed instruct staff to Remove all email auto- replies and update information on Township Website;
CEMC 1. Coordinate and facilitate an Incident Debrief all staff involved in the response and recovery phases to evaluate effectiveness of response and any update to these procedures.
PART 2 - FIRE / NATURAL DISASTER
In the event of a fire or natural disaster at the Township of Norwich Municipal Office, the following procedures will act as a guide to facilitate the re-establishment of Township IT resources and services:
CAO 1. Activate the Emergency Management Community Control Group. 2. Insurance Provider will be notified as follows) (Treasurer/Deputy-Treasurer): Aran Myers ([email protected]), Phone: 1-800-265-4000 ext. 55410, Cell: 226-387-3673 3. Advise Staff to report to the Norwich Community Centre and begin set-up of temporary office space. 4. Notify Council of the situation and undertakings. NOTE: No notification is required to any software suppliers (i.e. GP, Fire Pro, etc.) as system and all software will be restored to point before loss occurred. 5. Consult with Senior Staff to make decisions regarding longer term accommodations for office and staff until municipal offices can be rebuilt.
Director Community and Development Services 1. Coordinate arrangements for use of the north end of the auditorium for an indefinite period of time as the temporary municipal office.
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2. Facilitate and coordinate contractors for installation of temporary IT and electrical wiring. 3. Arrangements for telephone service at the north of the NCC need to be put in place. 4. Security to be set-up for both the temporary office and the damaged municipal office site.
Treasurer/Deputy-Treasurer 1. Notify County IT Department of the situation by email ([email protected]) and by phone (519-539-9800 ext. 3161). 2. In consultation with the County IT Department orders for new computer equipment to replace all damaged servers, laptops, desktops, and all associated switches and computer cabling for the temporary offices will be placed with instructions to ship as soon as possible. 3. Provide copy of the Daily Off-Site Back-Up to County IT Department. 4. Instruct Municipal staff to begin protocol for manual cash receipts and manual payments, see “Finance Department – Manual Operations Procedures”. 5. Instruct Finance staff to begin process of recreating any lost transactions from last good back-up by use of deposits and bank statements. 6. Notify office equipment companies for possible replacement of leased equipment, i.e. RICOH, Pitney Bowes. 7. Instruct Staff to record all manual transactions in GP system taken when the system was down.
County IT 1. Supply a new server with Great Plains and the Norwich GP Database loaded on it and 5-6 computers so that regular business can resume as soon as possible.
Deputy Clerk/HR Coordinator 1. Instruct staff to set up auto-replies on township email accounts notifying of issues, do not expect replies, please call the person you are contacting directly for assistance. This will not be necessary for those staff members who have cell phones linked to township email accounts. Note: this may have to be done by County IT. 2. Post Notice to the Public regarding the issue on the Township Website and signs advising of the temporary location for the municipal office, and new phone numbers if applicable. 3. Once normal operations have resumed instruct staff to Remove all email auto- replies and update information on Township Website; 4. Coordinate recovery of all possible records and other materials from the municipal office concrete vault upon being permitted access to the Administration Building. 5. Incident Debrief should occur with all staff involved to evaluate effectiveness of response and any update to these procedures.
CEMC 1. Coordinate and facilitate an Incident Debrief all staff involved in the response and recovery phases to evaluate effectiveness of response and any update to these procedures.
Emergency Management Program Report FP 2021-01 Page 65 of 195 AGENDA ITEM #10.2.1
Resources • County of Oxford IT Department • Execulink (Telephone/Internet) • At Work Office Equipment • Staples • ISW Solutions (Phone/IT Cabling) • Commissionaires (Security)
Emergency Management Program Report FP 2021-01 Page 66 of 195 Emergency Management Program Report FP 2021-01
Revised: October 3, 2019
CRITICAL INFRASTRUCTURE FOR THE TOWNSHIP OF NORWICH (2016) TYPE OF CRITICAL OWNER/OPERATOR SECTOR COMPONENT LOCATION PRIORITY INFRASTRCUTURE 24/7 CONTRACT INFO Electricity Electrical Heating Hydro One Hydro One 1 Distribution/ Cooking Entire municipality 483 Bay Street Transmission Communication North Tower, 15th Floor Reception Toronto, ON M5G 2P5 Erie Thames Power Town of Aylmer Erie Thames Power Corporation 143 Bell Street Ingersoll, Ontario N5C 3K5 Telecommunications 911 PPSAP 911 Call Centre 615 Dundas St. Woodstock Police Service 1 Woodstock, ON 615 Dundas St. N4S 1E1 Woodstock, ON N4S 1E1 Telephone Land line Entire Municipality Bell Canada 1 Pagers Cellular Systems 1 800 667-0123 − Telus − Fido Execulink − Rodgers 1127 Ridgeway Rd, − Bell Mobility Woodstock, Ontario N4V 1E3 519-602-9878 Fire Dispatching Communications Towers and Oxford County Rural Municipalities (Owned) 1 Equipment Spectrum Communications (Operator) 79 Wellington Street AGENDA ITEM #10.2.1 London, ON
Page 67 of 195 N6B 2K4 519-663-2109 Municipal Integrated IT Servers, Computers, Intranet. 285767 Airport Rd. Township Township of Norwich 1 Technology Equipment Officer – IT Room 285767 Airport Road Norwich, ON N0J 1P0
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Gas, Oil and Chemical Natural Gas Main Gas Line Entire municipality Union Gas 1 Industries Transmission and distribution P.O. Box 2001 Heating and Cooking Chatham, ON Agricultural N7M 5M1 (1 877 969-0999)
Oil, Fuels, Propane Heating, cooking, agriculture Dowler-Karn Fuels-pump/Generator 2 43841 Talbot Line St. Thomas, Ontario N5P 3S7 Phone – 519-631-3810 Oil, Fuels, Propane Heating, cooking, agriculture Frew Energy 2 8 Churchill Pl, Woodstock ON N4S 7V9 519-539-8191 Transportation Highways & Roads County Roads County of Oxford County of Oxford 2 P. O. Box 1614 21 Reeve Street Woodstock, Ontario N4S 7Y3 Tel: (519) 539-9800 Township Concession Roads Entire Township Township of Norwich 2 285767 Airport Road Norwich ON N0J 1P0 519-468-2410 Provincial Highway M.T.O Highway 401/403 Ministry of Transportation 2
Regional Office AGENDA ITEM #10.2.1 659 Exeter Road London, Ontario Page 68 of 195 Phone 873-4100 1-800-265-6072 Rail CN Railway North portion of Township Montreal (Headquarters) 3 from Oxford Road 4 to Old 935 de La Gauchetière Street West Hwy 2 Road, just south of Montreal, Quebec Cty. Rd. 53 H3B 2M9 1-800-465-9239
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Financial Institutions Banks/Institutions Royal Bank Otterville Royal Bank of Canada 2 202 Main St E Otterville, ON, N0J 1R0 (519) 879-6553 Bank of Montreal Norwich Bank of Montreal 2 30 Main St. W. Norwich, ON, N0J1P0 Tel: (519) 863-3022 CIBC Norwich CIBC 2 (519)863-2016 15 Main St. W Norwich, ON N0J1P0 First Ontario Credit Union Norwich First Ontario Credit Union (519) 863-2934 48 Main Street West Norwich N0J 1P0 Public Safety and E.O.C E.O.C Municipal Administration Township of Norwich 1 Security (Primary) Township Council Chambers Building 285767 Airport Road Norwich ON N0J 1P0 519-468-2410 E.O.C Township of Norwich Fire Station #1 309 Main Street E. Township of Norwich 1
(Alternate) Otterville ON 285767 Airport Road AGENDA ITEM #10.2.1 Norwich ON N0J 1P0 Page 69 of 195 519-468-2410 Evacuation Centres Community Centre Norwich Community Centre Township of Norwich 1 53 1/2 Stover St S 285767 Airport Road Norwich ON Norwich ON N0J 1P0 N0J 1P0 519-863-3733 519-468-2410 Oxford Centre Community Township of Norwich 1 Centre 285767 Airport Road
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505386 Old Stage Road Norwich ON Woodstock, ON N0J 1P0 519-468-2410 Pioneer Rooms Township of Norwich 1 714519 Middletown Line 285767 Airport Road Woodstock, ON Norwich ON N0J 1P0 519-468-2410 Springford Community Hall Township of Norwich 429 Otterville Road 285767 Airport Road Springford ON Norwich ON N0J 1X0 N0J 1P0 519-468-2410 Fire and Rescue Services 4 – Fire Stations Station 1 Township of Norwich 1 309 Main St. E 285767 Airport Road Otterville ON Norwich ON N0J 1P0 Station 2 519-468-2410 83 Main St. W. Norwich ON
Station 3 385435 Highway 59 Burgessville ON
Station 4
485373 Fire Hall Road AGENDA ITEM #10.2.1 Oxford Centre ON Emergency Medical Ambulance Facilities Tillsonburg Oxford County EMS 1 Page 70 of 195 Services 81 King St. Headquarters Tillsonburg ON 377 Mill Street Woodstock, ON N4S 7V6 Norwich 6 Tidey St. Norwich ON
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Public Security Ontario Provincial Police Oxford OPP Detachment Ontario Provincial Police 1 90 Concession St E General Headquarters Tillsonburg, ON Lincoln M. Alexander Building N4G 4Z8 777 Memorial Ave. Administration: 519-688-6540 Orillia, ON L3V 7V3 Norwich Fire Station (Satellite Detachment - unstaffed) 83 Main St W Norwich ON, N0J 1R0
Continuity of Municipal Government Municipal Office – Administrative Township of Norwich Township of Norwich 1 Government Services Services 285767 Airport Road Norwich ON N0J 1P0 519-468-2410 Water Services - Potable County of Oxford County of Oxford 1 (Otterville, Springford, P. O. Box 1614 Norwich) 21 Reeve Street Woodstock, Ontario N4S 7Y3 Tel: (519) 539-9800 Wastewater Services - Sewer County of Oxford County of Oxford 1 (Norwich) P. O. Box 1614
21 Reeve Street AGENDA ITEM #10.2.1 Woodstock, Ontario N4S 7Y3 Page 71 of 195 Tel: (519) 539-9800 Provincial Government Service Ontario Outlet 34B Main Street West Province of Ontario 2 Norwich ON Ministry of Transportation N0J 1P0 Queen's Park/Minister's Office 77 Wellesley Street West Ferguson Block, 3rd Floor Toronto, ON M7A 1Z8 416-327-9200
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Federal Government Postal Services Norwich Corporate Secretariat 2 70 Main W Canada Post Norwich ON 2701 Riverside Drive N1150 N0J 1P0 Ottawa ON 519-863-3240 K1A 0B1
Burgessville 605 Main S Burgessville ON N0J 1C0 519-424-9181
Otterville 14 Dover St. S. N0J 1R0 519-879-6844
Springford 403 West St. N. N0J 1X0 Food and Water Grocery Stores Food & Water Foodland Sobeys Ontario 2 74 Main Street W. Customer Care Norwich , ON 4980 Tahoe Boulevard N0J 1P0 Mississauga, ON 519-863-3019 L4W 0C7 Health Hospitals Medical Services Tillsonburg District Memorial Tillsonburg District Memorial Hospital 1
Hospital 167 Rolph Street AGENDA ITEM #10.2.1 167 Rolph Street Tillsonburg, ON Tillsonburg, ON 519-842-3611 Page 72 of 195 519-842-3611
Woodstock General Hospital Woodstock General Hospital 310 Juliana Drive 310 Juliana Drive Woodstock, Ontario Woodstock, Ontario N4V 0A4 N4V 0A4 519-421-4211 519-421-4211
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Health Health Services Oxford County Public Health Ministry of Health and Long Term Care 2 410 Buller Street Chief Medical Officer of Health Woodstock, ON 21st Flr 393 University Ave N4S 4N2 Toronto ON 519-539-9800 M5G2M2 1-800-755-0394 416-212-3831
Norwich Medical Center Township of Norwich 32 South St. E. 285767 Airport Road Norwich ON Norwich ON N0J 1P0 N0J 1P0 519-863-2338 519-468-2410
AGENDA ITEM #10.2.1 Page 73 of 195
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HAZARD IDENTIFICATION AND RISK ASSESSMENT - LAST REVISED DECEMBER 2020
Property CI Service Enviromental Business/ Financial Psychosocial Sub-Variable Change in Change in Changing Frequency Fatalities Injuries Evacuation Consequence Frequency Risk Level of Risk Priority Hazard Damage Impact Damage Impact Impact Total Frequency Vulnerability Risk Natural Farm Animal Disease 5 0 0 1 0 0 1 2 1 5 2 5 2 1 3 30 Moderate 2 Plant Disease/Pest Infestation 3 0 0 0 0 0 0 2 0 2 1 3 2 1 3 9 Very Low 4 Agricultural/Food Emergency 2 2 2 0 0 0 1 0 1 6 2 2 2 1 3 12 Low 3 Fog 6 1 1 0 0 0 1 0 0 3 1 6 1 1 2 12 Low 3 Snowstorms/Blizzards 6 1 1 0 0 1 0 0 0 3 1 6 1 1 2 12 Low 3 Ice/Sleet Storms 6 1 1 0 0 1 0 0 0 3 1 6 1 1 2 12 Low 3 Hailstorms 5 0 0 0 1 0 0 1 0 2 1 5 1 1 2 10 Very Low 4 Lightning Storms 6 0 0 0 1 1 0 1 0 3 1 6 2 1 3 18 Low 3 Hurricanes/Tropical Storm 2 4 3 1 2 3 0 1 0 14 6 2 1 1 2 24 Moderate 2 Windstorms 6 1 1 0 1 1 0 0 0 4 1 6 2 1 3 18 Low 3 Tornados 4 4 3 1 3 2 1 1 1 16 6 4 2 1 3 72 Extreme 1 Extreme Heat/Cold 6 1 1 0 0 0 0 0 0 2 1 6 2 1 3 18 Low 3 Human Health / Epidemics 5 4 3 0 0 2 0 2 2 13 6 5 /Pandemci 2 2 4 120 Extreme 1 Drought and Low Water 4 0 0 0 0 1 0 2 0 3 1 4 2 1 3 12 Low 3 Flooding 2 0 0 0 1 1 0 0 0 2 1 2 2 1 3 6 Very Low 4 Water Quality Emergency 3 1 1 0 0 1 0 1 0 4 1 3 1 1 2 6 Very Low 4 Earthquake 3 0 0 0 1 1 0 0 0 2 1 3 1 1 2 6 Very Low 4 Forest/Wildland Fire 4 0 0 0 1 0 1 0 0 2 1 4 1 1 2 8 Very Low 4 Technological Building/Structural Collapse 3 1 1 0 1 0 0 1 0 4 1 3 1 1 2 6 Very Low 4 Critical Infrastructure Failure 4 1 1 0 0 1 0 1 0 4 1 4 1 1 2 8 Very Low 4 Electrical Emergencies 6 0 0 0 0 1 0 1 0 2 1 6 2 1 3 18 Low 3 Explosions/Fires 5 1 1 2 2 0 1 1 0 8 3 5 1 1 2 30 Moderate 2 Haz. Materials - Fixed Site 3 1 1 2 2 0 2 1 0 9 4 3 1 1 2 24 Moderate 2 Haz. Materials - Transportation 2 0 0 2 2 0 2 0 0 6 2 2 1 1 2 8 Very Low 4 Oil/Natural Gas Emergency 4 1 1 1 0 0 0 0 0 3 1 4 1 1 2 8 Very Low 4 AGENDA ITEM #10.2.1 Transportation Emergencies 4 1 1 0 0 0 1 0 0 3 1 4 1 1 2 8 Very Low 4 Dam Failure 3 0 0 0 1 0 0 0 0 1 1 3 1 1 2 6 Very Low 4 Page 74 of 195 Human-Caused Civil Disorder 1 0 0 0 1 0 1 1 0 3 1 1 1 1 2 2 Very Low 4 Cyber Attack 4 0 0 0 0 1 0 1 1 3 1 4 2 1 3 12 Low 3 Sabotage 1 0 0 0 0 1 0 2 1 4 1 1 1 1 2 2 Very Low 4 Terrorism/CBRNE 4 1 1 0 1 1 0 0 1 5 2 4 2 1 3 24 Moderate 2 War/International Emergency 1 2 2 2 2 2 2 2 2 16 6 1 1 1 2 12 Low 3 Special Events 1 1 1 1 1 0 0 1 0 5 2 1 1 1 2 4 Very Low 4 AGENDA PITEM a g e | #10.2.21
DEPARTMENT: FIRE AND PROTECTIVE SERVICES SUBJECT: DECEMBER 2020 MONTHLY ACTIVITIES REPORT NO. FP-2021-02 COUNCIL MEETING DATE: JANUARY 12, 2021 Approved Approved with Amendments Other Resolution #
INTRODUCTION/BACKGROUND An overview of the Township of Norwich Fire and Protective Services activities for the month of December 2020.
DISCUSSION/ANALYSIS FIRE SERVICES
EMERGENCY RESPONSE: In December 2020, the Department responded to eighteen (18) incidents as compared to twenty-one (21) in 2019 and twenty (20) in 2018.
To date in 2020, NFS has responded to two hundred and twenty-five (225) incidents as compared to two hundred and nine (209) in 2019, and two hundred and twenty- nine (229) in 2018.
In December 2020, under the Norwich Fire Service response protocols, Station 1 responded to four (4) incidents, Station 2 to seven (7), Station 3 to four (4) and Station 4 to seven (7).
Monthend Statistical Report – December 2020 Report FP 2021-02 Page 75 of 195 AGENDA PITEM a g e | #10.2.22
In December, Volunteer Firefighters performed approximately 312 hours of emergency response activities as compared to 454 hours in December 2019.
Firefighters have performed approximately 2,751 hours of emergency response activities from Jan 1, 2020 – Dec 31, 2020, as compared to 2,322 hours in 2019, and 3251 for 2018 for the same period.
STAFF DEVELOPMENT: The Rural Fire Services of Oxford County is moving forward with all training programs in 2021. The 2021 Recruit Program will commence on January 6 and continue thru to June. The recruit class has approximately 38 volunteer firefighters from Blandford- Blenheim, East Zorra-Tavistock, Norwich, South-West Oxford, Zorra, Central Elgin, Southwold, West Elgin and Aylmer. RFSOC has implemented strict personal protective equipment protocols and screening in accordance with SWPH Guidelines as well as disinfecting protocols to mitigate and potential for student contamination.
PUBLIC EDUCATION: In December the fire station signs displayed the following fire safety tips 1. Burn dry wood to reduce creosote build-up in chimneys. 2. If freezing rain is forecast, avoid driving as much as possible. 3. Candles cause home fires - use with caution. 4. CO is deadly! Beat the silent killer and install alarms. 5. Social distancing image/message
All public events have been cancelled until further notice due to the COVID pubic gathering size restrictions.
In December, both Station 2 and Station 3 Firefighters held a Drive by Santa Food Drive to collect food for the Norwich Food Bank.
FIRE INSPECTION/CODE ENFORCEMENT In December, Staff did not conduct any fire safety inspections at the request of the property owner.
MUTUAL AID In December, NFS provided assistance under the Mutual Aid Program to a structure fire in SWOX, and received assistance from SWOX at a structure fire in the Township.
APPARATUS REPLACEMENT The projected completion date for the Station 3 Rescue is around late spring to early summer.
Staff finalized drawings and specifications for the Arial truck and it has now moved into the building phase.
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STATION 3 REPLACEMENT The contractor has commenced the work to install the new pumps and hydro phase converter and upgraded wiring. Staff anticipates this will be completed by the end of January to mid February.
Staff continues to work with the contractor and engineer to bring a resolution to the parking area asphalt, and septic tank pumps.
GENERAL REVENUES Since January 1, 2020 NFS has invoiced property owners for responses and inspections as per the Township Fees By-law in the amount of $44,676.65. The amount of $31,925.78 has been collected to date.
The amount of $ 1,332.27 has been added to the property owners’ taxes for failing to pay invoices.
FIRE MARQUE In December 2020, Norwich Fire Services submitted one (1) claim to Fire Marque for processing.
BURN PERMITS In December 2020, staff issued one (1) new Burn Permit as compared to four (4) in 2019 for the same period.
BYLAW
ENFORCEMENT Staff continues to investigate complaints related to By-law violations.
In December 2020, staff investigated two (2) new complaints as compared to four (4) in 2019 and two (2) in 2018 for the same period. The complaints pertained to dogs
To date in 2020, approximately one hundred and twenty-nine (129) parking tickets have been issued in Otterville and Norwich as a result of complaints of violations, as compared to thirty-six (36) tickets for the year in 2019. To date in 2020 the Township has collected approximately $7,744.05 in fines. In addition, a total of nine (9) violators have requested a trial.
Overnight parking restrictions in Otterville and Norwich came into effect starting November 15, 2020 until March 31, 2021. Prohibited times for parking are from 2:00 a.m. to 8:00 a.m. local time.
DOG LICENSING Dog tags expired on December 31 and were due as of January 1, 2020. The Township offers a reduced fee ($20 for spay/neutered, $30 for intact dog) for residents who renew and purchase dog tags before April 1, 2020. After April 1, 2020 the fee increases to $50 per tag.
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As of Nov 30, 2020, there are five (5) dog owners who still have not purchased their 2020 dog tags. Further enforcement will be undertaken to bring these owners into compliance with the licensing requirements.
In January, Staff will be mailing out a flyer to all properties reminding dog owners of the requirement to renew or purchase dog tags for 2021.
EMERGENCY MANAGEMENT
EMERGENCY RESPONSE The Township Community Control Group continues to monitor the Covid-19 virus policy, procedures and legislation issued by the Public Health Unit and Province. The CCG has implemented a number of policies to support staff and business continuity during the pandemic.
PUBLIC EDUCATION/AWARENESS Covid-19 information and updates are posted on the Township website. Fire station signs are displaying safety messaging for the public.
TRAINING No activities to report.
2020 PROGRAM COMPLIANCE ACTIVITIES EMPC Meeting – December 9, 2020 (Teleconference) ERP Review – December 9, 2020 Annual Exercise – N/A in 2020 Annual CCG Training – N/A in 2020
ANNUAL EMERGENCY EXERCISE The Province has advised municipalities of an amendment to the Emergency Management and Civil Protection Act regarding annual emergency exercises. The legislative amendment provides that municipalities are exempt from conducting an annual emergency exercise in 2020 due to municipalities emergency response activities as a result of the COVID – 19 Pandemic.
ANNUAL TRAINING The Emergency Management and Civil Protection Act prescribes that all members of the Municipal Emergency Control Group must annually demonstrate and adequate level of training in each of the following: • Knowledge of all of the components of the municipal Emergency Management program, including but not limited to the municipal HIRA and Critical Infrastructure list; • Knowledge of their municipality’s Municipal Emergency Plan, including their roles and responsibilities, and those organizations which may have a role in response; • Knowledge of the procedures used to activate and operate under the Municipal Emergency Plan;
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• Knowledge of the notification procedures used to notify members of the MECG when the Municipal Emergency Plan is activated; and • Knowledge of the location, communications infrastructure and technology in their municipal Emergency Operations Centre.
Staff suggests that the members of the MECG have demonstrated knowledge of the above components in response to the COVID-19 Pandemic, except for the knowledge of the municipal HIRA and Critical Infrastructure lists. Staff will be undertaking written exercise to ensure all members meet this requirement before the year end.
INTERDEPARTMENTAL IMPLICATIONS No apparent implications.
FINANCIAL/STAFFING/LEGAL IMPLICATIONS NA
RECOMMENDATION It is recommended that Staff Report No. FP2021-02 entitled “December 2020 Monthly Activities” be received as information.
Prepared by: Approved by: Paul Groeneveld Kyle Kruger Director of Fire and Protective Services CAO
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DEPARTMENT: FIRE AND PROTECTIVE SERVICES SUBJECT: ORVS OPERATING ON MUNICIPAL ROADS REPORT NO. FP 2021-03 COUNCIL MEETING DATE: JANUARY 12, 2021
Approved Approved with Amendments Other Resolution #
INTRODUCTION/BACKGROUND Effective January 1, 2021 the Ministry of Transportation changed the way the province manages how off-road vehicles (ORV) are allowed on-road in some municipalities.
The use of ORV on highways in controlled under Section 191.8 of the Highway Traffic Act (HTA), Ontario Regulation 316/03 made under the HTA, and municipal by-laws passed in accordance with the legislation and regulations. Currently, ORVs that meet the requirements of O. Reg. 316/03 are allowed on some provincial highways and municipal highways where a municipality has passed a by-law allowing the use of such ORVs on highways under their jurisdiction.
What’s New Effective January 1, 2021, all ORVs that meet the requirements in Ontario Regulation 316/03 for ORVs permitted on-road, will be allowed by default on municipal highways under the jurisdiction of municipalities listed in Ontario Regulation 8/03 unless the municipality has a by-law prohibiting or restricting the use of some or all such ORVs.
DISCUSSION/ANALYSIS The Township of Norwich is a municipality that is listed under Regulation 8/03, and as such it has the authority to make decisions about ORVs operating on Township roads through a by-law.
Until the recent change by the province, ORVs where not allowed to operate on Norwich Township roads, except for crossing a roadway to get to the other side of the road.
The recent amendment to the legislative requirements for ORVs operating on Township roads does provide that the Township may consider the following options for ORVs using Township roads. Any decisions will require enactment of a By-law to prescribe such decisions. 1. Prohibit ORVs on some or all highways (roads) 2. Permit only specific ORVs on roads 3. Prohibit ORVs at specific hours of the day 4. Impose additional lower speed limits for ORVs.
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Enforcement of ORVs Utilizing Township Roads Prior to this legislative change, the OPP would provide enforcement under the Highway Traffic Act and associated regulations, however it does not actively patrol roads for ORV violations. With the recent change, enforcement of any prohibition or restriction of use of ORV’s on Township roads would be pursuant to a local by-law, and the Township would need to negotiate with the OPP for enforcement of such By-law(s). There are other requirements for ORV’s that remain under the HTA (i.e. helmets, licencing, etc.), that would continue to be enforced the OPP as previously in place.
INTERDEPARTMENTAL IMPLICATIONS NONE
FINANCIAL/STAFFING/LEGAL IMPLICATIONS If Council enacts a by-law to prohibit or restrict ORVs operating on Township roads, staff suggest that additional costs from either the OPP or a third-party by-law enforcement agency would be incurred for enforcement of such by-law. Additional cost for this type of enforcement would be an additional budgeted item in the upcoming 2021 Operating Budget.
CONCLUSION The Township needs to decide if it wants to continue with the prohibition of ORVs on Township roads, allow ORVs to use Township roads under specific rules governed under a by-law, or retain the new default permitting them on all roads.
Prohibiting or regulating use of ORVs on Township roads will also require the establishment of an enforcement protocol with either the OPP or a third-party agency.
The attached Ministry of Transportation Municipal Guidance Document - Operation of Off-road Vehicles on Municipal Roadways provides a summary of the recent legislative amendments.
Staff suggest the following options for council consideration; 1. Status Quo (prohibition) – enact a by-law prohibiting ORVs on Township roads. 2. Restricted Access - Allow ORVs on Township roads under specific restrictions. 3. New Default (permitted) - Allow ORVs on Township road without any restrictions.
RECOMMENDATION That Staff Report No. FP2021-03 entitled “ORVs Operating on Municipal Roads” be received for information;
AND THAT Staff be directed to propose a by-law for Council consideration that prohibits the operation of ORVs on Township roads.
ATTACHMENTS
Prepared by: Approved by: Paul Groeneveld Kyle Kruger Director Fire and Protective Services CAO / Clerk
ORVS Operating on Municipal Roads Report FP 2021-03 Page 81 of 195 AGENDA ITEM #10.2.3
ORVS Operating on Municipal Roads Report FP 2021-03 Page 82 of 195 AGENDA ITEM #10.2.3
ORVS Operating on Municipal Roads Report FP 2021-03 Page 83 of 195 AGENDA ITEM #10.3.1
DEPARTMENT: DRAINAGE SUBJECT: DECEMBER 2020 ACTIVITY REPORT REPORT NO. DR 2021-01 COUNCIL MEETING DATE: JANUARY 12, 2021
Approved Approved with Amendments Other Resolution #
INTRODUCTION/BACKGROUND This report includes an update for Drain Construction, Drain Maintenance, and the drainage activity for the month of December, 2020.
DISCUSSION/ANALYSIS Monthly Activity: 1. Ontario1Call requires the municipality to locate and mark any infrastructure regarding Municipal Drains for the requested Tickets from contractors and homeowners which were completed by the Drainage Superintendent. There were 75 locate requests for the month of December. 2. The Drainage Superintendent met with various individuals throughout the month concerning drain maintenance or repairs including the following drains:
WARD DRAIN CON LOT ROAD Four Mud Creek Drain 3 18 Highway 59 Four Fallowfield Drain 2 2 Towerline Road
3. Drain Construction: The following chart details the drains currently in process under the Drainage Act Section 4 (Petition Drains) and Section 78 (Drain Improvement). NOTE: Changes made from the previous month are marked in red.
DRAIN WARD ENGINEER DATE OF REPORT STATUS APPOINTMENT DATE Beck Drain One K. Smart August 12, December A report was filed with the Improvement Associates 2014 14, 2020 Clerk on December 31, 2020. Ltd. Belaen Drain One K. Smart March 16, 2018 Pending An onsite meeting was held 2018 Associates August 27th, 2019. Ltd.
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DRAIN WARD ENGINEER DATE OF REPORT STATUS APPOINTMENT DATE Close Drain– Three Spriet March 16, 2018 May 28, Court of Revision was held Quaker St Associates 2020 November 10, 2020. Branch 2019 Ltd. Dager Drain Three K Smart July 17, 2017 Pending An onsite meeting was held Associates November 18th, 2019. Ltd. Elliott Main Four K. Smart February 12, Pending An onsite meeting was held Drain Associates 2014 May 21, 2015 Improvement Ltd. Emigh Drain Three Spriet June 25, 2018 November Court of Revision was held Associates 14, 2019 January 14, 2020. Ltd. Emigh Drain- Three Spriet January 16, March 31, Court of Revision was held Branch 3 Associates 2020 2020 November 10, 2020. Ltd. Gore Drain Three Dietrich March 10, 2020 Pending A Request to Improve the Gore Engineering Drain under Section 78 has Ltd. been received February 13, 2020 and filed with the Clerk Harrison Three K. Smart August 26, August Court of Revision was held Drain Associates 2016 28, 2020 December 08, 2020. Improvement Ltd. Harvey Drain Four Spriet October 31st, Pending A meeting to review the Associates 2018 engineer’s proposal was held Ltd. December 12th, 2019. Longsworth Three Dietrich January 10, Pending An onsite meeting was held Drain Engineering 2019 September 11, 2020. Ltd. Marr Drain Three G. Douglas October 25, Pending An engineer has been Branch Vallee Ltd. 2017 appointed to prepare a report for a new branch. Mud Creek Four Spriet March 10, 2020 Pending A request has been received to Drain Associates procure a report for a new Ltd. assessment schedule. Orth Drain Two Spriet April 16, 2018 Pending An additional site meeting was Associates held September 24, 2018. Ltd. Parking Four Spriet February 17, Pending An onsite meeting was held Drain Associates 2020 September 2, 2020 Ltd. Pennington One Dietrich May 31, 2016 Pending An informal meeting was held Drain Engineering December 20, 2018, prior to Ltd. finalizing the report. Simmons- Four Spriet March 10, 2020 Pending A Request to Improve the Hopkins Associates Simmons-Hopkins Drain under Drain Ltd. Section 78 has been received January 30, 2020 and filed with the Clerk Wood Street One Dietrich September 8, Pending A request under Section 4 has East Drain Engineering 2020 been received to construct a Ltd. drain.
RECOMMENDATION That Report DR 2021-01, December 2020 Activity Report, be received as information.
December 2020 Activity Report Report DR 2021-01 Page 85 of 195 AGENDA ITEM #10.3.1 DR 2021-01 Page | 3
ATTACHMENTS none
Prepared by: Approved by Dirk Kramer Kyle Kruger Drainage Superintendent CAO / Clerk
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DEPARTMENT: DRAINAGE SUBJECT: ACCEPTANCE OF THE BECK DRAIN BRANCH B 2021 REPORT NO. DR 2021-02 COUNCIL MEETING DATE: JANUARY 12, 2021
Approved Approved with Amendments Other Resolution #
INTRODUCTION/BACKGROUND The purpose of this report is to present the Engineer’s submittal of the Beck Drain Branch B 2021 report dated December 14, 2020 that was received from K Smart Associates Ltd. and filed with the Clerk on December 31, 2020.
DISCUSSION/ANALYSIS The Engineer’s report was filed with the Municipality on December 31, 2020. Council must now determine whether it wishes to proceed with Notices under the Drainage Act and direct the Clerk to send a copy of the Report and Notice of Public Meeting setting out the date of the Council meeting at which this report will be considered to:
(a) the owners of lands and roads assessed for the drainage works or for which compensation or other allowances have been provided in the report; (b) the clerk of every other local municipality in which any land or road that is assessed for the drainage works or for which compensation or other allowances have been provided in the report is situate; (c) the conservation authority that has jurisdiction over any land affected by the report; (d) any railway company, public utility or road authority affected by the report, other than by way of assessment; (e) the Minister of Natural Resources where land under his or her jurisdiction may be affected by the report; and (f) the Director, Ministry of Agriculture, Food and Rural Affairs.
RECOMMENDATION THAT Report DR 2021-02, Acceptance of the Beck Drain Branch B 2021, be received as information;
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AND THAT the Council of the Township of Norwich acknowledges the receipt of the report Beck Drain Branch B 2021, dated December 14, 2020 and filed with the Clerk on December 31, 2020;
AND THAT Council set a date for Public Meeting to be held on February 9, 2021, to Consider the Report;
AND THAT Staff be directed to mail a Notice of Public Meeting along with the Report to all persons assessed to this drainage works, and in accordance with the Drainage Act.
ATTACHMENTS Beck Drain Branch B 2021 Report
Prepared by: Approved by: Dirk Kramer Kyle Kruger Drainage Superintendent CAO / Clerk
Acceptance of Beck Drain Branch B 2021 Report DR 2021-02 Page 88 of 195 AGENDA ITEM #10.3.2
ENGINEERING REPORT
BECK DRAIN BRANCH B 2021
Township of Norwich
December 14, 2020
File No. 15-113
K. SMART ASSOCIATES LIMITED 85 McIntyre Drive, Kitchener, ON, N2R 1H6
\\server\Data\2015\15-113 Beck Drain Branch B\Engineering\Report\20-12-14 Beck Drain Branch B 2021 Report (15-113).doc Acceptance of Beck Drain Branch B 2021 Report DR 2021-02 Page 89 of 195 AGENDA ITEM #10.3.2
Acceptance of Beck Drain Branch B 2021 Report DR 2021-02 Page 90 of 195 AGENDA ITEM #10.3.2
K. SMART ASSOCIATES LIMITED CONSULTING ENGINEERS AND PLANNERS
85 McIntyre Drive, Kitchener, ON N2R 1H6 519-748-1199
December 14, 2020 File No. 15-113
BECK DRAIN BRANCH B 2021 Township of Norwich
SUMMARY This report is prepared pursuant to a request for maintenance or improvement of the Beck Drain under Section 78 of the Drainage Act, RSO 1990. The initial request was for work on Branch A of the Beck Drain to provide improved drainage outlet for lands in Lot 1 Concession 10 (South Norwich). Branch A was found to be functioning well with sufficient depth and grade. However, it was determined that the downstream end of Branch B is in poor condition and not deep enough to provide improved outlet for lands in Lot 1 Concession 10. Therefore, the following work on Branch B of the Beck Drain is required:
22m of 250mm diameter plastic pipe across Base Line at a lower elevation with outlet directly into the existing catchbasin on the upstream end of Branch A on the east side of the road. Existing Branch B road crossing to be abandoned. 459m of 200mm diameter solid corrugated plastic tubing to reconstruct Branch B at a lower elevation. 3 new catchbasins along the route of the reconstructed Branch B.
Total length of closed drain work is 480m Total estimated cost of the work is $63,300 The watershed area served is approximately 14.8 ha (37 acres)
Schedule A shows the assessment of the total estimated cost to the affected lands and roads. Schedule B will be used for prorating future maintenance cost on the Beck Drain Branch B 2021. Schedule C, which will be used to levy the final cost of the drain, indicates estimated net assessments after deducting grants and allowances where applicable.
DRAINAGE HISTORY Township records indicate that the Beck Drain was originally constructed under a report by James Bell dated May 16, 1913 and adopted as Bylaw 548 of the Township of South Norwich. A main drain and a branch drain were constructed under the 1913 report. The 1913 branch drain is 10” (250mm) and 8” (200mm) diameter tile and is identified as Branch A on the watershed plan.
A report by John Dodd dated February 26, 1960 provided for two new 6” (150mm) diameter tile drains to be constructed northerly from the 1913 branch drain along both sides of Base Line for a distance of approximately 2,600’ (792m). The upstream end of each new branch drain was approximately 700’ (213m) north of Ninth Road.
A report by John Dodd dated March 10, 1967 provided for new 14” (350mm) and 10” (250mm) diameter tile to be constructed alongside the 1913 branch drain.
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A report by the undersigned dated May 30, 1997 provided for further improvements to the Beck Drain. The 1997 report designated the 1960 branch drain on the east side of Base Line as Branch C. The 1960 branch drain crossing Base Line and then continuing along the west side of Base Line was designated Branch B. The 1997 report noted that a landowner on parcel 010-07600 had previously replaced the 1960 branch drain with 200mm diameter plastic tubing on a new alignment located to the west of the Base Line.
The 1997 report replaced the 1913 10” diameter branch tile (now Branch A) with new 300mm diameter tile from the Main Drain upstream to the line between lot 30 and 31 in the Gore. The 1997 report also provided for one new catchbasin to be constructed to replace two existing catchbasins on the east side of Base Line at the point where Branch B and Branch C outlet into Branch A.
The 1997 report provided for new Schedules of Assessment for Maintenance for Branch A, B and C.
ON-SITE MEETING An on-site meeting was conducted April 23, 2015. All landowners within the watershed of the Beck Drain Branch A were invited, along with the Long Point Conservation Authority and Township staff. Below is a summary of feedback from landowners affected by this report.
Roll No. 010-07300 - Vankerrebroeck The landowner indicated there were no problems with the portion of Branch B serving their property.
Roll No. 010-07600 – Russell & Kepa Kyle Russell indicated that Branch B was not working. There was extensive ponding around the barns and greenhouses on his property and the two hickenbottoms installed to drain low lying areas on the property did not appear to be functional. He noted that during the several years he owned the property, the drainage problems seemed to worsen each year and may be related to tree roots blocking the Branch B tile.
Roll No. 010-07800 - J&M DaCosta Inc John DaCosta indicated he plans to install systematic tile drainage on his farm. He submitted the request for repair because the existing catchbasin on Base Line just to the north of the Heleniak lot does not appear to be deep enough for the systematic tile. He is unaware of the exact location of Branch B on his property but has noticed several blow out locations that may be on Branch B.
Roll No. 010-07801 - Heleniak Owner noted that their basement sump pump once discharged to a private tile leading westward from the back of their property. The sump pump now discharges into a gravel infiltration bed they recently installed on their property to the west of the house. They are not aware of any drains on their property that directly connect to Branch A or Branch B of the Beck Drain.
Roll No. 010-01700 - DeDobbelaer Farms Inc Owner indicated the existing Branch A tiles on this property are functional.
Roll No. 010-01800 and Roll No. 010-01900 Owners indicated no problem with Branch C or Branch D.
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SITE EXAMINATION AND SURVEY Following the on-site meeting area along Branch A, B and C were examined. The Branch B and C catchbasins on the north side of Ninth Road were both flowing well. Significant ponding was noted on the Russell property, particularly on the north side of the north laneway. There was no water entering or leaving the existing catchbasin on the west side of Base Line which is opposite the catchbasin on Branch A on the east side of Base Line. No problems were noted in the Branch A catchbasins.
To confirm the location and condition of Branch B on the DaCosta property (010-07800) a series of test holes were excavated on April 30, 2015. The existing 150mm concrete tile was found to have less than the minimum recommended cover of 600mm. Additional test holes confirmed that Branch B, as constructed in 1960, crosses Base Line near an existing surface culvert and outlets into Branch C. This location is approximately 30 metres north of the catchbasin at the upstream end of Branch A and the catchbasin on the west side of Base Line. A sinkhole was noted on the west side of Base Line at the Branch B crossing location.
On June 3, 2015 additional test holes were excavated along Branch B on the Russell property to determine the location and condition of the tile installed in 1960. Tree roots were observed in the tile when it was excavated near the south edge of the Russell property.
A test hole was excavated on June 13, 2015 to confirm the elevation of the 200mm diameter Union Gas pipeline in the area for the proposed new Branch B crossing for Base Line.
Topographic survey work along the route of Branch B was completed between May and July 2015.
AUTHORITY FOR REPORT Section 78 of the Drainage Act allows for an Engineer's Report to be prepared for improvements to a drain previously constructed by bylaw under the Drainage Act. It has been determined from discussion at the site meeting and the site examination that portions of Branch B of the Beck Drain in Lot 1 Concession 10 require improvement. The improvement work required is properly authorized under Section 78 of the Drainage Act.
WATERSHED Land use in the Branch B watershed is primarily cultivated agricultural land except for road allowances and four residential properties.
The perimeter watershed for the Branch B was established using the Beck Drain 1997 watershed plan. The Branch B watershed boundary west of the Russell property was adjusted eastward based on surveyed ground elevations and site examination.
DESIGN CONSIDERATIONS Tile Drains The proposed and existing tile drains were evaluated using the Drainage Coefficient method as outlined in the Drainage Guide for Ontario. The Drainage Coefficient is a measure of the amount of runoff that a tile can remove from the upstream watershed area in a 24 hour period. The Drainage Guide for Ontario notes that a tile drain that provides an outlet for surface and subsurface (tile) water should designed for a 25mm (1”) Drainage Coefficient. In watersheds where sands predominate, these levels of service can be reduced.
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Branch A Based on landowner input and site survey, Branch A of the Beck Drain appears to be functioning well and has the depth and grade to provide sufficient outlet for the upstream lands and roads. Improvements made to Branch A under the Beck Drain 1997 report provided capacity for a 5/8” Drainage Coefficient.
Branch B The proposed new Branch B will provide between a 5/8” and 3/4" Drainage Coefficient for the watershed area. The new Base Line pipe crossing will be deep enough to provide adequate outlet for future tile drainage on the DaCosta property.
Using solid corrugated plastic tubing on the Russell property will minimize the number of joints in the drain, thereby reducing the potential for future root intrusion. Existing hickenbottom inlets will be reconnected to the new drain to facilitate surface water removal from low lying areas on the Russell property.
On the north side of the Russell property, the proposed 200mm diameter tubing will connect to the existing 150mm concrete tile. At this location, the existing 150mm diameter Branch B tile appears to be functional and has ample capacity to serve the upstream lands, therefore no work is recommended upstream of this point.
Environmental Impact The work proposed by this report consists of replacing an existing tile drain on lands that are residential or agricultural. No adverse environmental impact is anticipated as a result of the proposed work. The Long Point Conservation Authority was notified of site meetings and will receive a copy of this report.
SECOND SITE MEETING A second meeting was held on September 25, 2015 at the Township Office. All affected landowners in the Branch B watershed were notified of the meeting along with affected agencies and municipal staff. Results of the site investigation and preliminary recommendations for improvement of Branch B were presented at the meeting along with a review of the preliminary cost estimate and assessments to the affected lands and roads in the Branch B watershed. No further changes to the recommended work were requested at the meeting.
RECOMMENDED WORK As a result of the discussion at the on-site meetings, the site examination and design considerations the following work is recommended for Branch B in Lot 1, Concession 10.
Base Line - Township of Norwich Station 000 to 022 22m of 250mm diameter PVC pipe across road by open cut with outlet directly into the west wall of the existing Branch A catchbasin on the east side of the road Pipe will pass under the Union Gas pipeline on the west side of the road 600x600mm catchbasin on west property line Existing catchbasin to south to be removed and existing tile to be connected to south wall of new catchbasin using 150mm diameter corrugated plastic tubing
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Roll No. 010-07800 – J&M DaCosta Inc Station 022 to 243 221m of 200mm diameter solid corrugated plastic tubing Station 058 - existing Branch B (150mm diameter concrete tile) to be connected to the new 200mm plastic tubing, existing Branch B tile to be sealed at the property line Station 243 - 600x600mm catchbasin on property line
Roll No. 010-07600 – Russell & Kepa Station 243 to 469 Connect existing Branch B (150mm diameter concrete tile) to west wall of new catchbasin using 15m of 150mm diameter corrugated plastic tubing Seal downstream side of existing tile at connection 326m of 200mm diameter solid corrugated plastic tubing – see Drawing 4 for route of new drain Utility locates required prior to excavation Remove and dispose of several small trees as needed for drain installation Reconnect two hickenbottom inlets to new plastic tubing Restore two gravel laneways Final restoration and seeding will be the responsibility of the property owner Station 469 - 600x600mm catchbasin on property line
Roll No. 010-07800 – J&M DaCosta Inc Station 469 to 480 Connect existing Branch B (150mm diameter concrete tile) to north wall of new catchbasin using 12m of 200mm diameter corrugated plastic tubing Seal downstream side of existing tile at connection
Further detail on the recommended work is outlined on the attached Drawings. General and Specific construction specifications for the above recommended work are on Drawing 5.
Drain Construction In accordance with Section 58(1) of the Drainage Act construction cannot commence until 10 days after third reading of the by-law to adopt the Report.
The contract for construction of the drain will include the drawings with this report and will also include General Conditions and Standard Specifications common to all drain construction which shall also apply for future maintenance. Contact the Engineer or the Township to obtain a copy of the General Conditions and applicable Standard Specifications.
Contract for construction will be awarded by public tender. Unless construction commencement and completion dates are requested prior to the tender call the Contractor will specify in the tender the starting and completion dates for construction. Once construction commences, if the work is proceeded with continuously, it should be completed in approximately 5 working days.
The Engineer may inspect the construction of the drain and may conduct at least two meetings with the contractor and landowners affected by construction at the commencement and completion of construction.
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Permits and Underground Utilities During the preparation of this report there was no indication that any permits would be required for the construction of the recommended drainage work.
The contractor will be responsible for locating all utilities along the route of the drain prior to commencing excavation and for protecting exposed utilities during drain installation. Further details on locating and protecting utilities are outlined in the Specifications on Drawing 5.
DRAIN LOCATION and WATERSHED PLAN The location of the Beck Drain Branch B 2021 and the affected properties are shown on Drawing 1 included with this report. The heavy solid line indicates the location of the proposed work. The numbers adjacent to the drain lines are station numbers which indicate in metres the distance along the drain from the outlet. The heavy dashed line indicates the approximate watershed boundaries for the drain and the thin dashed lines indicate sub-watersheds. The plan also shows other existing drains, property boundaries, Township assessment roll numbers, property owners' names and hectares affected for each parcel.
PROFILE and SPECIFICATIONS The profile for the Beck Drain Branch B 2021 is on Drawing 3. The profile shows the depth and grade of the drain to be constructed. The lower heavy solid line indicates the grade line for the new drain. The dashed line on the profile represents the invert of existing tile. Drawing 5 contains specific and general construction specifications.
Please note that the Drawings included with the report have been reduced from the original scale drawings to fit on the standard page size in this report. If anyone would like a copy of the report drawings printed at original scale please contact the Township of Norwich.
COST ESTIMATE The cost estimate for this project consists of the allowances to owners, the construction cost including contingency items, the engineering cost and the non-administrative cost incurred by the municipality. The cost estimate is set out in detail in the following sections:
a) Allowances Sections 29 to 33 of the Drainage Act provide for allowances (compensation) to owners affected by proposed drain construction. Only Section 30 allowances are applicable and have been applied for the proposed drain. Section 30 provides for the payment of allowances to landowners along the drain for damages caused to lands and crops by the construction of the drain and access to the drain working area. The allowance for damage to lands and crops was calculated at a rate of $1,500 per hectare for lands within the construction working area on each property.
In accordance with Section 62(3) of the Drainage Act the allowances shown may be deducted from the final assessment levied. Payment to the owner would only be made when the allowance is greater than the final assessment. The allowances are a fixed amount and are not adjusted at the conclusion of construction. Allowances can only be changed if the report is modified prior to adoption of the report by bylaw or in accordance with the paragraph in this report that deals with changing the scope of work after the bylaw is passed.
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The allowances payable to the owners entitled thereto are as follows: Damages Con Lot Roll No. Owner (Section 30) 10 Pt Lot 1 010-07600 K. Russell, C. Kepa 700 10 Pt Lot 1 & 2 010-07800 J&M DaCosta Inc 800 TOTAL ALLOWANCES: 1,500
b) Construction Cost Estimate The estimated cost for Labour, Equipment and Materials to construct the proposed drain is outlined in detail in the following section. The final cost cannot be established until construction is completed. Contractor is to supply all labour, equipment and materials to construct the following:
Interval Work Description Cost 0+000 Connect to existing 900x1200mm DICB $ 200 0+000 to 0+022 22m of 250mm diameter PVC pipe across Base Line by open cut as 3,400 per specifications on Drawing 5 0+022 600x600mm concrete catchbasin 1,800 0+022 Remove existing catchbasin and connect up existing tile to new CB 300 with 5m of 150mm diameter plastic tubing 0+022 to 0+243 221m of 200mm diameter solid corrugated plastic tubing 6,200 0+058 Connect existing Br B tile and seal tile downstream 100 0+243 600x600mm concrete catchbasin 1,800 0+243 15m of 150mm diameter plastic tubing to connect existing Br B tile 200 and seal tile downstream 0+243 to 0+469 226m of 200mm diameter solid corrugated plastic tubing 9,500 0+243 to 0+469 Remove and replace washline, remove and dispose of trees 1,000 0+300 and 0+370 Restoration for two driveways 600 0+357 and 0+397 Reconnect two 120mm diameter hickenbottom inlets 300 0+469 600x600mm concrete catchbasin 1,800 0+469 to 0+480 12m of 200mm diameter plastic tubing to connect existing Br B tile 300 and seal tile downstream Subtotal Construction: $27,500 Contingencies 0+018 Locate and protect Union Gas pipeline 500 0+243 to 0+469 Locate and protect utilities on 010-07600 property 500 4 tile connections 200 Lump sum for miscellaneous 2,900 Subtotal Contingencies: 4,100 Subtotal Construction $31,600 Net HST (1.76%) 560 TOTAL CONSTRUCTION COST ESTIMATE $32,160
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c) Engineering Cost Estimate Set up file, research background information, prepare for and attend on-site meeting, site examination and survey, prepare plan and profile drawings, drain design, prepare cost estimate and assessments, prepare for and attend second site meeting, write report, complete assessment schedules, complete drawings Total Report Preparation $17,190
Backhoe for test holes during site examination and survey $ 2,200
Meetings Attend Council meeting to consider report $ 600 Attend Court of Revision $ 600
Construction Phase Services Prepare tender documents and tender call, review tenders, attend pre-construction meeting, periodic construction inspection, payments, final inspection, post construction follow-up, final cost analysis, sign grant application Total Construction Phase Services $ 6,800 Subtotal Engineering $ 27,390 Net HST Estimate (1.76%) 480 TOTAL ENGINEERING COST ESTIMATE $ 27,870
The cost for report preparation is usually not altered at the conclusion of a project unless the report is referred back or the report is appealed to the Drainage Tribunal which would result in additional costs. The amount shown for meetings is an estimate. Final cost will be based on the actual time required for meetings. The estimate shown for construction phase services is based on past experience and assumes good construction conditions and a Contractor who completes the construction in an efficient manner. The final cost for the construction phase will vary as per the actual time spent during and following drain construction.
Non-Administration Cost Estimate Section 73 of the Drainage Act directs that the administrative cost incurred by the municipality in carrying out the Drainage Act process shall not form part of the final cost of the drain. However, Section 73(1) outlines that the following non-administrative costs incurred by the municipality can be included in the cost of the drain: cost of any application, reference or appeal and the cost of temporary financing. The non-administration cost estimate is included to cover items listed in Section 73 of the Drainage Act as eligible drain costs.
The estimate does not include an amount for legal or engineering fees incurred by the municipality should the project be appealed beyond the Court of Revision though such costs will form part of the final drain cost if there are appeals.
The OMAFRA Agricultural Drainage Infrastructure Program policy for the 1/3 grant indicates that municipal cost for photo-copying and mailing required to carry out the required procedures under the Drainage Act can be included as a non-administrative cost on a drain. The estimate includes an amount for the above municipal costs. Total Non-Administrative Cost Estimate: $ 1,770
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ESTIMATED COST SUMMARY Allowances $ 1,500 Construction $32,160 Engineering $27,870 Non-Administrative $ 1,770 TOTAL ESTIMATED COST: $63,300
ASSESSMENTS The Drainage Act requires that the total estimated cost be assessed to the affected lands and roads under the categories of benefit (Section 22), outlet liability (Section 23), injuring liability (Section 23), special benefit (Section 24) and increased cost (Section 26). On this project assessments are under benefit, outlet liability and increased cost.
The method of calculating the assessments for the Beck Drain Branch B 2021 is illustrated in Appendix A. Appendix A divides the drain into intervals. The estimated cost for each interval is determined. The first step in the assessment calculation is to apply benefit and increased cost assessments, if applicable, to the affected lands and roads in each of the intervals. After deducting the total benefit and increased cost assessments from the interval cost, the balance of the cost is then assessed as outlet liability on a per hectare basis to all lands and roads in the interval watershed. It should be noted that the hectares affected are adjusted prior to calculating the outlet liability. The basis for this adjustment is 1 hectare of cleared agricultural land contributing both surface and subsurface water to the drain. Areas which generate greater runoff such as residential lots and roads are increased by a factor of 1.3 to 3.0 and areas which generate lesser runoff such as woodlots are decreased by a factor of 0.5.
Benefit assessments were determined as follows:
Base Line - Township of Norwich $9,000 for improved direct outlet
Roll 010-07800 - J&M DaCosta Inc $5,000 for improved direct outlet $4,000 for improved drainage along drain route
K. Russell (Roll 010-07600) $8,000 for improved direct outlet $10,000 for improved drainage
Increased Cost - Special Assessments Section 26 directs that any increased cost due to a public utility or road authority shall be paid by the public utility or road authority. In this report the increased cost assessment is referred to as a special assessment. Calculation of the special assessment is outlined in the table below. The equivalent drain cost is the normal cost to construct the equivalent length of drain within the road allowance or utility right of way. When the equivalent drain cost is deducted from the normal cost, the owner of the road or utility is thus paying for the increased cost caused by the existence of the road or utility. The final special assessment will be determined after construction by inserting the actual construction and Engineering cost in the table below. The road authority or utility could elect to construct the drain within their right of way with their own forces. In this case the special assessment would be calculated by inserting zero for the cost of the work in the table below.
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The following table illustrates the calculation of the estimated Special Assessments: Location Owner Cost Minus Plus Plus Net HST Special of equivalent Engineering (1.76%) Assessment work drain cost cost Base Line Township of Norwich 3,400 600 1,000 65 3,865 Station 0+017.5 Union Gas 500 - 2,000 45 2,545
Assessment Summary The assessments against the affected lands and roads are summarized in Schedule A. In Schedule A each parcel of land assessed has been identified by the Assessment Roll Number for the municipality at the time of the preparation of this report. The size of each parcel was established using the assessment roll information. For convenience only, each parcel is further identified by the owner's name(s) from the last revised assessment roll.
FINAL COST Final assessments are not levied until after the work is certified complete by the engineer. The final assessments will thus be levied to the owner of the identified parcel at the time that the final cost is levied. Schedule C will be used to levy the final cost of the drain which may vary, depending on final construction and engineering costs.
GRANTS In accordance with the provisions of Section 87(1) of the Drainage Act a grant not exceeding 1/3 (33- 1/3%) may be available on the assessments against lands used for agricultural purposes. Current OMAFRA policy defines agricultural lands as privately owned parcels of land which have the Farm Property Class Tax Rate. Based current information, parcels that have the Farm Property Tax Class are identified with an ‘F’ in the first column of Schedules A and C.
Section 88 provides for the municipality to apply for this grant after the construction of the drain is certified complete by the Engineer. The municipality must confirm the Farm Property Class Tax Rate on the assessed parcels at the time the grant application is submitted to OMAFRA. OMAFRA has the final authority to determine grant eligibility regardless of the designation herein.
Schedule C illustrates the net assessments after deducting grants and allowances from the final assessments. Please note that Schedule C assumes that all project costs will be eligible for the 1/3 grant and that the identified properties will retain the Farm Property Class Tax Rate in the future.
The Harmonized Sales Tax (HST) will apply to most costs on this project. The municipality is eligible for a 98.24% refund on HST paid. The net 1.76% HST has been included in the cost estimate in the report.
MAINTENANCE In accordance with Section 74 of the Drainage Act the Beck Drain Branch B 2021 shall be maintained by the Township of Norwich and the cost of maintenance work shall be assessed prorata with the assessments in Schedule B to the lands and roads upstream of the point of commencement of the maintenance work. The 1960 Beck Drain Branch B downstream of Station 0+469 is abandoned of status under the Drainage Act and shall be maintained by the property owner where it remains. The first two intervals for Branch B in Schedule B in the Beck Drain 1997 report will no longer apply.
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The Beck Drain Branch B upstream from Station 0+469 shall continue to be maintained in accordance with the provisions of the Beck Drain 1997 report except that maintenance cost for the interval from Station 0+469 to the south side of Ninth Road shall be assessed using Schedule B in this report.
Schedule B is divided into columns to reflect the different drain intervals upon which maintenance work may be undertaken. These column intervals assist in identifying upstream lands and roads to be assessed for future repairs. The assessments shown are based on the cost of the drain from Appendix A. The percentages shown assist in identifying the share of future maintenance cost to be levied to a property. For example, an assessment of 30% would indicate a future maintenance assessment of $30 on each $100 of maintenance cost.
All parties affected by the Beck Drain Branch B 2021 are encouraged to periodically inspect the drain once constructed and report any visible or suspected problems to the Township. Repeated inspection and maintenance of the drain should allow the drain to provide a service for many years. A right-of-way along the drain route which is equal to the working area described in the specifications shall be available for any future maintenance. Where required an owner must provide an access route for the Township to undertake repairs or maintenance to the drain in the future.
In accordance with Section 85 of the Drainage Act, a grant not exceeding 1/3 may also be available in the future on the maintenance assessment against privately owned parcels of land used for agriculture if the maintenance is done on the recommendation and supervision of the Drainage Superintendent and provided that the Farm Property Class Tax Rate designation is on the property at the time of the grant application for the maintenance work.
CHANGES TO DRAIN AFTER BYLAW IS PASSED AND BEFORE COST IS LEVIED The Drainage Act requires that a drain be constructed as per the Engineer’s report that is adopted by Bylaw. Minor changes may be made during construction if the changes do not alter the function of the drain and are approved by the Engineer and the municipality. Such changes must occur before final costs are levied. Additional work desired by landowner(s) which is not part of the drain may be arranged with the Contractor provided the cost of the work is paid by the landowner(s) and the additional work is reviewed by the Engineer in advance. Such additional work is not part of the drain for future maintenance. If substantial addition, deletion, or change is made to the drain proposed in this report then a revised report under Section 78 would be required following the same process as for this report. Alternatively, an application can be made under the Act to the Tribunal to recognize the substantial addition, deletion or change. The application to the Tribunal must occur before final costs are levied.
All of which is respectfully submitted K. SMART ASSOCIATES LIMITED
John Kuntze, P. Eng.
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Roll No. Total ha Benefit Outlet Total Con Lot 010-010 Owner affected 9 Pt Lot 1 -07200 R. & J. Heleniak 0.8 0 1,826 1,826 9 Pt Lot 1 -07300 D. Vankerrebroeck 0.5 0 1,217 1,217 F 9 Pt Lots 1 & 2 -07400 Dacosta Bros Inc 1.8 0 2,740 2,740 10 Pt Lot 1 -07500 J. Dacosta 0.2 0 457 457 10 Pt Lot 1 -07600 K. Russell, C. Kepa 3.2 18,000 6,087 24,087 F 10 Pt Lots 1 & 2 -07800 J & M Dacosta Inc 6.4 9,000 3,809 12,809 F 10 Pt Lot 1 -07801 S. & E. Heleniak 0.7 0 349 349 Total Assessments on Lands: 13.6 27,000 16,485 43,485 Base Line Township of Norwich 1.1 9,000 4,100 13, 100 Special Assessment to Base Line 3,865 0 3,865 Special Assessment to Union Gas Union Gas 2,545 0 2,545 Ninth Road Township of Norwich 0.1 0 305 305 Total Assessments on Roads: 1.2 15,410 4,405 19,815 TOTAL ASSESSMENTS BECK DRAIN BRANCH B 2021: 14.8 42,410 20,890 63,300 Notes: 1. Lands noted with an "F" are classified as agricultural and according to current OMAFRA policy qualify for the 1/3 grant 2. Section 21 of the Drainage Act, RSO 1990 requires that assessments be shown opposite each parcel of land and road affected. The affected parcels have been identified using the roll number from the last revised Township assessment roll. For convenience the owner's names as shown by the last revised assessment roll have also been included.
SCHEDULE B - Schedule of Assessment for Future Maintenance 000 to 243 243 to 469 469 to Ninth Road Con Lot 010-010 Owner $ % $ % $ % 9 Pt Lot 1 -07200 R. & J. Heleniak 599 3.91 1,227 5.21 1,227 11.09 9 Pt Lot 1 -07300 D. Vankerrebroeck 399 2.60 818 3.47 818 7.39 9 Pt Lots 1 & 2 -07400 Dacosta Bros Inc 899 5.86 1,841 7.82 1,841 16.64 10 Pt Lot 1 -07500 J. Dacosta 150 0.97 307 1.30 1,307 11.81 10 Pt Lot 1 -07600 K. Russell, C. Kepa 2,497 16.28 12,590 53.45 0 0.00 10 Pt Lots 1 & 2 -07800 J & M Dacosta Inc 6,695 43.66 1,614 6.85 3, 114 28.14 10 Pt Lot 1 -07801 S. & E. Heleniak 349 2.28 0 0.00 0 0.00 Base Line Township of Norwich 3,647 23.78 4,953 21.03 1,553 14.04 Ninth Road Township of Norwich 100 0.66 205 0.87 1,205 10.89 TOTAL ASSESSMENTS BECK DRAIN BRANCH B 2021: 15,335 100.00 23,555 100.00 11,065 100.00 Note: Agricultural designation not included as grant eligibility has to be confirmed at the time of maintenance cost levy.
SCHEDULE C - Schedule for Actual Cost Bylaw Roll No. Estimated Actual 1/3 Allowances NET Con Lot 010-010 Owner Assessment Assessment Grant 9 Pt Lot 1 -07200 R. & J. H!'lleniak 1,826 1,826.00 0.00 1,826.00 9 Pt Lot 1 -07300 D. Vankerrebroeck 1,217 1,217.00 0.00 1,217.00 F 9 Pt Lots 1 & 2 -07400 Dacosta Bros Inc 2,740 2,740.00 913.33 1,826.67 10 Pt Lot 1 -07500 J. Dacosta 457 457.00 0.00 457.00 10 Pt Lot 1 -07600 K. Russell, C. Kepa 24,087 24,087.00 0.00 700 23,387.00 F 10 Pt Lots 1 & 2 -07800 J & M Dacosta Inc 12,809 12,809.00 4,269.67 800 7,739.33 F 10 Pt Lot 1 -07801 S. & E. Heleniak 349 349.00 116.33 232.67 Total Assessments on Lands: 43,485 43,485.00 5,299.33 1,500 36,685.67 Base Line Township of Norwich 13, 100 13,100.00 13,100.00 Special Assessment to Base Line 3,865 3,865.00 3,865.00 Special Assessment to Union Gas Union Gas 2,545 2,545.00 2,545.00 Ninth Road Township of Norwich 305 305.00 305.00 Total Assessments on Roads: 19,815 19,815.00 19,815.00 TOTAL ASSESSMENTS BECK DRAIN BRANCH B 2021: 63,300 63,300.00 5,299.33 1,500 56,500.67 Notes: 1. Eligibility for the 1/3 grant will be confirmed at the time the final cost is levied. Acceptance of Beck2. Actual Drain assessment Branch is levied B 2021 to the ownerReport of the DR parcel 2021-02 at the time the final cost is levied. Page 102 of 195 Acceptance of Beck Drain Branch B 2021 Report DR 2021-02
December 14, 2020 APPENDIX A - Calculation of Assessments BECK DRAIN BRANCH B 2021 - Township of Norwich File No.15-113
0+000 to 0+243 0+243 to 0+480 TOTAL Interval 1 Interval 2 Allowances 700 800 1,500 Construction 14,045 18,115 32,160 ESTIMATED COST Engineering 12,200 15,670 27,870 Non-administrative 800 970 1,770 TOTAL 27,745 35,555 63,300 Roll No. Total Ha Run-off Total ha Total Total 010-010 Owner Affected Factor Adjusted Benefit Ha Outlet Benefit Ha Outlet Benefits Outlets TOTAL -07200 R. & J. Heleniak 0.8 1.5 1.2 1.2 599 1.2 1,227 0 1,826 1,826 -07300 D. Vankerrebroeck 0.5 1.6 0.8 0.8 399 0.8 818 0 1,217 1,217 -07400 DaCosta Bros Inc 1.8 1.0 1.8 1.8 899 1.8 1,841 0 2,740 2,740 -07500 J. DaCosta 0.2 1.5 0.3 0.3 150 0.3 307 0 457 457 -07600 K. Russell, C. Kepa 3.2 1.3 4.0 1,000 4.0 1,997 17,000 4.0 4,090 18,000 6,087 24,087 -07800 J & M DaCosta Inc 6.4 1.0 6.4 7,000 6.4 3,195 2,000 0.6 614 9,000 3,809 12,809 -07801 S. & E. Heleniak 0.7 1.0 0.7 0.7 349 0.0 0 0 349 349
Base Line Township of Norwich 1.1 3.0 3.3 4,000 3.3 1,647 5,000 2.4 2,453 9,000 4,100 13,100 Special Assessment to Base Line 3,865 3,865 0 3,865 Special Assessment to Union Gas 2,545 2,545 0 2,545 Ninth Road Township of Norwich 0.1 2.0 0.2 0.2 100 0.2 205 0 305 305 TOTALS 14.8 18,410 18.7 9,335 24,000 11.3 11,555 42,410 20,890 63,300 OUTLET ASSESSMENT 9,335 11,555 Ha into Interval 18.7 11.3 Outlet Rate/Ha 499.20 1022.57 AGENDA ITEM #10.3.2 Page 103 of 195
\\server\Data\2015\15-113 Beck Drain Branch B\Engineering\Report\20-12-14 Beck Drain Branch B 2021 assessment schedules 15-113 AGENDA ITEM #10.3.2
Acceptance of Beck Drain Branch B 2021 Report DR 2021-02 Page 104 of 195 AGENDA ITEM #10.3.2
DRAWINGS and SPECIFICATIONS
for
Construction
of the
Beck Drain Branch B 2021
Township of Norwich
The following drawings outline the location and specifications for the drain:
Drawing 1 of 5 – Watershed Plan Drawing 2 of 5 – Detail at Base Line road crossing Drawing 3 of 5 – Branch B Profile Drawing 4 of 5 – Detail Plan Russell Property Drawing 5 of 5 – Construction Specifications – General and Specific Notes
The above drawings are included with the report. The drawings have been reduced from the original scale drawings to fit on the standard page size in this report. If anyone would like a copy of the report drawings printed at original scale please contact the Township.
December 14, 2020
File No. 15-113
K. SMART ASSOCIATES LIMITED 85 McIntyre Drive, Kitchener, ON, N2R 1H6
Acceptance of Beck Drain Branch B 2021 Report DR 2021-02 Page 105 of 195 Acceptance of Beck Drain Branch B 2021 Report DR 2021-02
lHE POSlllON Of POLE LINES, CONDUITS, WATERMAJNS, SEWERS ANO OTHER UNDERGROUND AND OVERGROUND UTILITIES AND S1RUCTURES IS NOT NECESSARJL Y SHOWN ON lHE CONTRACT DRAWINGS, AND, WHERE SHOWN, THE ACCURACY IS NOT GUARANTEEO. BEFORE STARTING WORK. THE CONlRACTOR SHALL INFORM HIMSELF OF THE EXACT LOCATION OF ALL SUCH UTILTIES ANO SlRUCnJRES, AND SHALL ASSUME All LIABILITY FOR DAMAGE TO TI-lEM.
./ / --- / / /~~\ LOI 2>'\ PLAN LEGEND
- MAJOR WATERSHED '-'::-----l\--i ii~~.'l~A~ - INTERMED!ATE AND EXTERNAL WATERSHEDS ----...... - PROPOSED WORK \ • - PROPOSED CATCHBASIN \ ______.... - EXISTING DRAIN \ • • • ACCESs' • • - ACCESS \ -----±------DENOTES PROPERTY OWNERSHIP ON BOTH SIDES OF LOT LINE @]) -APPROXIMATE HECTARES IN WATERSHED
5.2 ha. - HECTARES OWNED
(010-07800} -ASSESSMENT ROLL NUMBER
D-BUSH AREA AGENDA ITEM #10.3.2 Page 106 of 195
DESIGNED BY: J.E.M.
CHECKED BY; J.W.K. """""100 200m DRAWN BY: N.M.8. 1:10000 CHECKED BY: J. W.K. (ON 11·x1r)
BECK DRAIN BRANCH B 2021 COUNTY OF OXFORD TOWNSHIP _OF NORWICH WATERSHED PLAN DEC. 14, 2020
"" K. SMART ASSOCIATES LIMITED JCB NUMBER: 15-113 ~ e;CO°"N°"'U:=-LT"'-'N"'-G"EN°"G"-''N'="'"°'~""~D~P"CAN~N~8'~''"'c:== 1 OF 5 \\•erwr\ksdala\Dala\2015\15-113 Beck Drain Branch 8\0rafUn~\WS \5-113.dwg WS 21-0ec-20 5:17:50 PM Acceptance of Beck Drain Branch B 2021 Report DR 2021-02
ASSUMED LOCATION FOR EXISTING BRANCH B CROSSING (010-01700) DeDOBBELAER FARMS INC.
EX. 900x1200mm DICB L/W 37.12 H/W 37.55 INV. 36.43 150mm PLASTIC IN w INV. 36.34 250mm PLASTIC IN N INV. 36.35 250mm PLASTIC OUT SE INV. 36.35 250mm PLASTIC OUT SE SUMP 36.04 W/L 36.43
•HP
(010-07800) J & M DACOSTA INC. STA. 0+022 NEW 600x600mm CONC. CB TOP 37.87 INV. 36.38 SUMP 36.08 20Dmm DIA KNOCKOUT AGENDA ITEM #10.3.2 JN WEST WALL Page 107 of 195 EXISTING CB TO BE REMOVED EXISTING TILE TO BE CONNEClED TO SOUTH WALL OF NEW CB USING 150mm DIA PLASTIC TUBING
BECK DRAIN BRANCH B 2021 COUNTY OF OXFORD TOWNSHIP OF NORWlCH DETAIL AT BASE LINE DESIGNED BY: J.E.M. DEC. 14, 2020 ROAD CROSSING CHECKED BY: J.W.K. .sot.LE
DRAWN BY: N.M.B. 2.5 5m K. SMART ASSOCIATES LIMITED JOB HUMB£R: 15-113 CHECKED BY: J.W.K. 1:250 CONSULTING ENGINEERS AND PLANNERS (ON 11"x17") 9 2 OF 5
\\~e.-....r\k 5 dat11\0ata\W15\15-113 B!!ck Drain Branch B\Drafling\PRDflLE 15-113.d.,.g DETAIL 21-D,.c-20 5:16.:50 Pl.I Acceptance of Beck Drain Branch B 2021 Report DR 2021-02
44 44 lcs_T_A_.-o+-.,.-9----~_i PROPOSED 600x600mm CB BMfl TOP 40.20 INV. 39.00 TOP OF THE SOUTH END OF THE SUMP 3B.70 TIMBER HEADWALL, E/S OF BASE LINE, STA. 0+022 PROPOSEDSTA. 0+243 600x600mm CB'I PROPOSED 600x600mm CBl APPROX. 1m SOUTH OF STA. a+ 00 TOP 36.60 TOP 37.67 El.EV. 38.034 INV. 37.49 JNV. 36.36 SUMP 37.19 SUMP 36.06
4oi---~r--~~~---r~~-:-~--y--;======:::::i:::=::;:--~-----i40 STA 0+000 EX. 900x1200mm DICB 42 NEWSTA.I 600x600mmo+022 CB·j H/W 37.55 TOP 37.B7 L/W 37.12 HINV. 36.36 !NV. OUT 36.35 SUMP 36.04 SUMP, 36.06 w z ::J w en ~ < BURIED TilEPHONE CD LINE "'=" // " 40 38f---+--~--=-/---l------+-----"-'-l------l.38 r t-- - J."'-c-::-JJJ-O~N----I STA. 0+017.5 200mm GAS LINE "" ""- ".j I i I 0 38 I I~ 22m 250mm I VC PIPE* 0 0.15X INSTAil. BY OPEN CUT 36 "' I N--' 0 U1 0 U1 N'- N 0 oa.. 0 0 5 0
BASE LINE PROFILE STA. 0+000 IO 0+022 '-' ="""'"''""'"'"'40m 36 (SCALE 1•200) 36 0 ..b'.!fil.. 8m
(SCALE 1!'40) '""" ~ (ON 1t"x17") AGENDA ITEM #10.3.2 15 1 ~ ,1 ~
Page 108 of 195 f! Ii ::; .. (010-cl7so ) M DA (ON Wx17") * PVC PIPE TO BE IPEX ULTRA-RIB OR E0UAL ~ EX. 250mm EX. 250mm ~~ g~~~~ BECK DRAIN BRANCH B 2021 NO WORK EQUIRED COUNT'f OF OXFORD TOWNSHIP OF NORWICH 32 32 0 0 0 0 0 r-- ~ §~ 0 ~ 0 ~ 0 0 ~ 0 BRANCH B PROFILE DEC. 14, 2020 ~ N 0 N "'U1 ro ... N ... 6; + N + + + + 0 0+ ill 0 ~ 0 0 0 0 I I K. SMART ASSOCIATES LIMITED 6 6 6 6 6 CONSULTING 8'1GINEE!'IS AND PLANNERS .Klll NUl.IBE:R: 15-113 I - I BRANCH A .. 9 KITCHENER SUDBURY 3 OF 5 I BRANCH B I I \\$~rv<:r\k!ldolo\Doto\2015\1S 11J Beck Droln Branch B\Drcftmg\PROFlLE 15-11J.dwg PROflLE 21 Oec-20 5.20:19 PM Acceptance of Beck Drain Branch B 2021 Report DR 2021-02 (010-07800) (010-07600) K. RUSSELL. (010-07800) J & M DACOSTA INC. J &: M DACOSTA INC. 113.6 ha. C. KEPA 3.2 ho. 113.6 ha. I EXISTING UNDERGROUND =HYDRO, GAS, WATER AND PHONE I LOCATE PRIOR TO EXCAVATION I !lfi: " GREENHOUSE ~ I '"""~~~~~~~ '\ _; STA. 0+243 . ____ PROPOSED 600x6DOmm CB TOP 36.80 JNV. 37.49 SUMP 37.19 CONNECT EX. TILE TO CB STA. o+469 WllH 15m OF 150mm DIA. STA. 0+397 PROPOSED 600x600mm CB PLASllC lUBING RECONNECT EX. 120mm HB TOP 40.20 TOP 39.86 INV. 39.00 INV. 38.26 SUMP 38.70 •x • I /ff ~ HP Iw/TRANsFORMER ASSUMED ALIGNMENT ".? 'Pu' OF EX. BRANCH 8 -$,~ (150mm CONC.) "'"'Z& \l-;::-b 0 I : EX. HOUSE I I I I e~ e~ BASE LINE ~ .,.. >t ~' !NV. 37. 77 "11 150mm RIBBED CONC. 'l~ e/p -...,;;--- AGENDA ITEM #10.3.2 Page 109 of 195 LElZEl:llL e EX. TREE TO BE REMOVED PROPOSED WORK EXISTING DRAIN • PROPOSED CATCHBASIN HB 0 HICKENBDTIOM INLET BECK DRAIN BRANCH B 2021 COUNlY OF OXFORD TOWNSHIP OF NORWICH DESIGNED BY: J.E.M. DETAIL PLAN RUSSELL PROPERTY DEC. 14, 2021 CHECKED BY: J.W.K. DRAWN BY: N.M.8. K. SMART ASSOCIATES LIMITED '-="""="'"15m JOO f \\""'"""'r\fud CONSTRUCTION SPECIFICATIONS - SPECIFIC NOTES CONSTRUCTION SPECIFICATIONS - GENERAL NOTES Base Line - Township of Norwich 1. Working Area 9. Sign-Off Letters at End of Construction 000 to 022 22m of 250mm diameter PVC pipe across road by open cut. For a dosed drain up to 2m deep the working area shall be a lOm width on either side of At the end of construction the Contractor may be required to obtain from each owner a statement See location detail on Drawing 2 and profile on Drawing 3. the trench or any combination not exceeding 20m. For closed drains deeper than 2m the indicating that the work has been performed to the owner's satisfaction. If the Contractor is 250mm diameter pipe to be connected to west wall of existing catch basin at working area shall be increased to 30m. If any part of the drain is close to a property line unable to get such letter from the landowner, the Engineer will determine if further work is Station ODO. then the property line shall be one of the limits of the work area. Where any part of the required prior to releasing the Contractor from the work without the owner's sign-off. Locate Union Gas pipeline at Station 017.5 prior to connecting new pipe to drain is on a road allowance, the road allowance shall be the working area. Restricted or catchbasin and confirm all elevations with Engineer. increased working areas will be described in detail in the specific construction notes. Road can be closed with approval of road authority and proper detour signs. Saw cut asphalt and dispose off-site. Save all granular material for backfill. 2. Access Backfill with compacted native material from excavation. Imported granular for Access to the working area shall be directly from the road allowance or using existing lanes. pipe bedding and road bed restoration as required. Any surplus excavated No other access routes shall be used unless first approved by the Engineer and the affected material to be hauled away. Asphalt to be replaced to same depth as existing. landowner. Specifications related to construction will apply to the access routes. Contractor responsible for restoring any asphalt settlement within the Contractor shall restore any damages to the access routes. construction warranty period. All disturbed areas in the road allowance to be The Contractor shall contact each owner prior to using the designated access routes. seeded upon completion of the work. Roll No. Owner Phone Number Refer also to standard trench detail on this drawing. 010-07800 John Dacosta 519-808-3770 Union Gas Pipeline Crossing 010-07600 Kyle Russell 416-629-9350 016 to 019 A Union Gas representative must be present during excavation within l.Sm of Drainage Superintendent, Township of Norwich, Dirk Kramer 519-468-2410 the 200mm diameter high-pressure gas pipeline. Project Engineer John Kuntze, P.Eng. 519-748-1199 ext 227 Per Union Gas requirements, maintain minimum SOmm vertical separation between new drain pipe and gas pipeline. 3. Pre and Post Construction Meetings The Contractor may be required to attend preffand post-construction site meetings with the J&M Dacosta lnc -John Dacosta fRoll No. 010-07800l Engineer and landowners before starting and after finishing the work if requested. 022 New 600x600mm catch basin on property line. Knockout in west wall for future 4. PVC Pipe 200mm diameter tile connection. PVC pipe to be IPEX Ultra-Rib or equivalent. Pipe material shall conform to CSA 8182.4. Remove and dispose of existing catchbasin Sm south of new catch basin. j-o- O.D.+2(+)----! Manufacturer's recommendations for installation including bedding, coupling, pipe cover Tile connected to the existing catchbasin to be connected to the south wall of and backfill are to be followed. new catch basin with 150mm diameter plastic tubing. TRENCH PEJAIL FOR ROAD CROSSING 022 to 243 Suggested installation method for 200mm plastic tubing is by wheel machine. BY..llWl...J:W: 5. Catchbasins Working area is 20m width from west property line. (PAVEDr-:.~~.RFACE) Catch basins shall have secured birdcage grates and marker stakes. Catchbasin installation See detail on Drawing 2 and 4 for new drain route. includes all connections described in the specific notes. 058 Existing 150mm diameter Branch B concrete tile to be connected to the new 200mm diameter plastic tubing. 6. Tile Drain Construction Seal old Branch Bon east side of new Branch B trench. Corrugated plastic tubing to be installed by wheel trencher or excavator. Topsoil is to be stripped and saved over the full width of the trench and replaced after the K. Russe[[ C. Kepa - Kyle Russell (Roll No. 010-07600) trench is backfilled. For unstable subsoil the drain shall be installed on stone bedding that 243 New 600x600mm catch basin on property line. Connect existing lSOmm Branch is placed on and covered with a geotextile filter material. B concrete tile to west wall of new catch basin using lSOmm diameter plastic All tile and pipe joints to be wrapped with a permeable geotextile. tubing. Seal existing 150mm concrete tile downstream. Installation shall include pre locating existing drains as required to meet the requirements in 243 to 469 Working corridor is lOm centered on drain. the specific construction notes. See detail on Drawing 4 for new drain route. All lateral drains encountered along the new tile are to be connected to the new tile. Locate all private utilities on Russell property prior to excavation. Contractor will be paid additional for the tile connections not noted in the specific notes. Suggested installation method for 200mm plastic tubing is by excavator. Save and replace topsoil on trench width, 7. Geotextile Fabric Fine grading and seeding is the responsibility of the landowner. To be non-woven fabric, rot proof, non-biodegradable, chemically resistant to acidic or Restoration of two gravel driveways is the responsibility of the Contractor. alkaline soils, dimensionally stable under different hydraulic conditions and is to be a Trees less than lSOmm diameter to be removed as required for drain material whose primary function is a high permeable non-clogging soil separator for fine AGENDA ITEM #10.3.2 installation. Locate joint connections in tubing away from trees. soils. Contractor is to avail himself of manufacturer's recommendations for installation, 357 and 397 Reconnect existing hickenbottoms using 200x150mm tees and 150mm diameter cutting and precautions necessary to avoid damage to fabric. Filter fabric must be DETAIL Page 110 of 195 plastic tubing. K. SMART ASSOCIATES LIMITED DRAWHG NO. approved by the Engineer prior to construction. CONSUL llNG ENGINEERS ANO PLANNERS 8 NE-9A J&M Dacosta Inc-John Dacosta (Roll No. 010-07800) 8. Utilities 469 to 480 New 600x600mm catchbasin on property line. Contractor to verify the existence of all utilities on roadways and private lands. Any buried Connect existing lSOmm Branch B concrete tile to north wall of new catchbasin utilities shall be exposed to the satisfaction of the utility company or Municipality or using 12m of 200mm diameter plastic tubing. Engineer to verify that their elevations will not conflict with the construction of the project Seal existing 150mm concrete tile downstream. at the specified elevations. The Engineer shall be advised if a conflict is evident so that the relocation of the drain or the utility can be determined in order to resolve the conflict. Additional payment will be allowed for dealing with utilities if necessary and such costs will be added to the utility or road authority special assessment as determined by the Engineer. BECK DRAIN BRANCH B 2021 Township of Norwich Construction Specifications Dec 14, 2020 File No. 15-113 Drawing S of S AGENDA ITEM #10.3.3 December 31, 2020 File No. 15-113 File No. 14-205 Sent by email Kyle Kruger, CAO/Clerk Township of Norwich 285767 Airport Road Norwich ON N0J 1P0 RE: Beck Drain and Elliott Drain Dear Kyle: This letter is a follow-up to Kelly Nenniger’s letter of November 20, 2020 with respect to notice under Section 39 of the Drainage Act for filing the reports on the Beck Drain and the Elliott Drain. Today I filed the report on the Beck Drain. With respect to the Elliott Drain report it was not practical or possible to have that report filed by December 21, 2020 due to the remaining work required. Drain design, cost estimates and assessments are not completed. Additional landowner meetings are required to discuss options for recommended work before a report is completed. I have recently been concentrating on completing the reports for the Harrison Drain and the Beck Drain as both those reports were near completion. Thus I did not have time to work on the Elliott Drain report. I would now have time to work on completing the Elliott Drain report. I would like to offer to complete the Elliott Drain report with an extension under Section 39 for the report to be filed on or before March 31, 2021. I understand the intent of the November 20, 2020 letter and will assume termination of the appointment to prepare a report on the Elliott Drain and will not commence work on this report unless I receive a response to this letter. Yours truly, John Kuntze, P. Eng. cc Kelly Nenniger – by email Correspondence – John Kuntze, K. Smart Associates Limited Re: Elliot Dra... Page 111 of 195 AGENDA ITEM #10.4.1 –– DEPARTMENT: BUILDING AND ZONING SUBJECT: DECEMBER 2020 BUILDING REPORT REPORT NO. BB 2021-01 COUNCIL MEETING DATE: JANUARY 12, 2021 Approved Approved with Amendments Other Resolution # INTRODUCTION/BACKGROUND Attached are the building permit statistics and construction activity for the month of December 2020. DISCUSSION/ANALYSIS Building Permits Thirty (30) permits were issued in December compared to sixteen (16) issued for the same period in 2019. Seven (7) septic permits were issued in December. See attached statistics tables. The number of permits issued, the Fees collected and Construction values are all up significantly over this final period of the 2020 calendar year in comparison with previous years. The Annual Report for 2020 will offer greater analysis and insight upon the operational budgeting impacts however, at this time, the 2020 year appears to have ended generally in keeping with the operational budget expectations despite the impact of COVID 19. AMANDA / LRIS Transition The transition to AMANDA from LRIS has been completed. While staff have successfully made the transition there are significant concerns remaining with AMANDA platform from a usability standpoint that remain to be resolved. A special report follows this report which offers greater detail outlining the issues of usability of the software suite for both the Building Department. AMANDA creates new opportunities to acquire additional software applications which, when added onto December 2020 Building Report Report BB 2021-01 Page 112 of 195 AGENDA ITEM #10.4.1 BB 2021-01 Page | 2 AMANDA will allow the public and builders to submit permit applications, inspection requests and make status updates and inquiries in an on-line format. Provincial Correspondence Effective January 1st, 2021 the Province has raised the Building Code related service fee increases come into effect. Provisions in the Building Code require fees for the following: • Registration for building practitioners – including all Building Officials • Building Code Commission applications • Minister’s Rulings applications for authorizing the use of innovative products • Building Materials Evaluation Commission applications The MMA reports that “the collection of these fees help ensure the financial sustainability of these services and offset the ministry’s administrative costs” though there is no published annual report to show the way that these fees are distributed or used within the Building Branch every year. On January 5th, 2021 the Building Department received notice that on December 16, 2020 the Ministry of Municipal Affairs and Housing filed Ontario Regulation 762/20 amending the Ontario Building Code (OBC). This amendment includes; - a number of housekeeping changes to correct minor errors and omissions and to further harmonize the OBC with the National Building Code (NBC), - updates to the applicable law sections to align with the passage of the Building Transit Faster Act, 2020, and - to delete two spent provisions related to the Emergency Management and Civil Protection Act were. COVID-19 & EMCPA Orders – Effect upon Building Dept. Operations With the implementation of the Provincial “Lockdown” commencing December 22nd, the Building and Drainage Services Department has made some alterations to the delivery of required services in compliance with those public health measures. Building and Drainage permits and inspections continue to be provided with the following changes: After Dec. 26th complete Building Permit applications continue to be received either; • electronically with proof of digital signatures and mailed in cheque for base fee (confirmation of receipt and completeness to occur 2 or more days after submittal), or • in person via hard copy/paper-based submission December 2020 Building Report Report BB 2021-01 Page 113 of 195 AGENDA ITEM #10.4.1 BB 2021-01 Page | 3 All in-person submittal are to be made by appointment only, during regular offices hours so that confirmation of a complete application can be verified by a qualified staff member at time of receipt. Permit Review/ Inspection/ Issuance Timeframes In December permit application review and issuance continued to meet regulatory prescribed timeframes as specified in the OBC where applications are deemed complete upon intake. Inspection services also continued to be accommodated in accordance with the OBC prescribed time frames. RECOMMENDATION That Report BB 2021-01, December 2020 Building Report, be received as information. ATTACHMENTS December 2020 Permit List by Ward December 2020 Permit Fees by Category Permit Fee and Construction Value Comparison Construction Class Comparison from 2018 to 2020 Prepared by: Approved by: Brad Smale B. Arch. Sci, CBCO Kyle Kruger Manager, Building Services/Chief Building Official CAO / Clerk December 2020 Building Report Report BB 2021-01 Page 114 of 195 December 2020 Building Report BB 2021-01 PERMIT SUMMARY LIST BY WARD - DECEMBER 2020 WARD PERMIT NUMBER ROLL NUMBER LOCATION PURPOSE PERMIT FEE One N2020-262 010-030-02104 40 August Cres (lot 20) septic, residential 650.00 N2020-263 010-030-02104 40 August Cres (lot 20) single detached dwelling 3,942.56 N2020-264 010-040-09000 434 Main St E storage, agricultural 335.30 N2020-267 010-030-09200 317 Main St W septic, residential replacement 650.00 N2020-270 010-030-08600 100 James St. storage, agricultural 378.60 N2020-271 010-030-02134 17 August Cres (lot 14) septic, residential 650.00 N2020-272 010-030-02134 17 August Cres (lot 14) single detached dwelling 2,475.22 N2020-273 010-020-15200 752025 Hwy 59 barn, goat 1,723.00 N2020-277 010-030-34905 11 VanPary's Dr garage, residential 505.20 N2020-282 010-020-08712-25 185412 Cornell Rd septic, residential 650.00 N2020-283 010-020-08712-25 185412 Cornell Rd single detached dwelling 2,403.37 AGENDA ITEM #10.4.1 Page 115 of 195 Two N2020-269 020-010-18800 53 Stover St N sewer line replacement 190.00 N2020-274 020-020-15700 80 Main St renovation, institutional 632.50 N2020-276 020-020-22500 51 John St pool enclosure 200.00 N2020-284 020-030-10200 93 Main St renovation, commercial 477.80 N2020-286 020-010-00000 108 Lossing Dr (lot 9) semi detached dwelling 1,387.56 December 2020 Building Report BB 2021-01 PERMIT SUMMARY LIST BY WARD - DECEMBER 2020 WARD PERMIT NUMBER ROLL NUMBER LOCATION PURPOSE PERMIT FEE Two N2020-287 020-010-00000 114 Lossing Dr (lot 10) semi detached dwelling 1,387.56 cont'd N2020-288 020-020-02700 36 Centre St single detached dwelling 1,720.04 N2020-289 020-030-06600 2 Sutton St addition, residential deck 251.25 Three N2020-268 030-010-09700 773114 Highway 59 commercial sign 110.00 N2020-279 030-020-05300 773519 Hwy 59 septic, residential 650.00 N2020-280 030-020-05300 773519 Hwy 59 single detached dwelling 2,549.99 N2020-281 030-010-12733 10 Windywood Lane (lot 33) single detached dwelling 2,299.96 Four N2020-260 040-010-14101 545827 Pattullo Ave addition, residential 1,557.56 N2020-261 040-010-14101 545827 Pattullo Ave septic, residential replacement 650.00 AGENDA ITEM #10.4.1 N2020-265 040-010-16201 754463 Hwy 53 septic, tank replacement 450.00 Page 116 of 195 N2020-266 040-040-09005 424996 Substation Rd addition, commercial 5,753.88 N2020-275 040-010-11501 774766 Oxford 14 storage, agricultural 525.88 N2020-278 040-020-08800 425518 Substation Rd barn, dairy 4,527.00 N2020-285 040-040-09400 533940 Cedar Line demolition, residential 110.00 December 2020 Building Report BB 2021-01 PERMIT FEES BY CATEGORY - DECEMBER 2020 FEE TYPE RESIDENTIAL AGRICULTURAL INDUSTRIAL COMMERCIAL INSTITUTIONAL BUILDING PERMIT $ 20,870.27 $ 7,489.78 $ 6,341.68 $ 632.50 SEPTIC PERMIT $ 4,350.00 PLUMBING PERMIT DEMOLITION PERMIT $ 110.00 COUNTY DEVELOPMENT $ 25,067.00 $ 9,583.56 MUNICIPAL DEVELOPMENT $ 51,991.24 WATER & SEWER DEVELOPMENT $ 38,496.00 AGENDA ITEM #10.4.1 WATER METER $ 1,560.00 Page 117 of 195 SUBTOTAL $ 142,444.51 $ 7,489.78 $ - $ 15,925.24 $ 632.50 December 2020 Building Report BB 2021-01 BUILDING PERMIT FEE - CONSTRUCTION VALUE COMPARISON 2019 MONTHLY TOTALS 2019 YEARLY TOTALS TO DATE Permits Fee Value Permits Fee Value JANUARY 12 10,683.10 1,255,000.00 12 10,683.10 1,255,000.00 FEBRUARY 10 14,739.78 2,324,500.00 22 25,422.88 3,579,500.00 MARCH 22 25,234.45 3,228,100.00 44 50,657.33 6,807,600.00 APRIL 28 24,914.54 3,022,650.00 72 75,571.87 9,830,250.00 MAY 31 61,325.85 6,236,800.00 103 136,897.72 16,067,050.00 JUNE 34 35,859.95 4,826,699.00 137 172,757.67 20,893,749.00 JULY 36 17,418.62 1,759,700.00 173 190,176.29 22,653,449.00 AUGUST 28 28,040.13 4,030,391.00 201 218,216.42 26,683,840.00 SEPTEMBER 29 28,503.65 4,167,100.00 230 246,720.07 30,850,940.00 OCTOBER 31 31,042.66 3,725,500.00 261 277,762.73 34,576,440.00 NOVEMBER 24 26,630.15 2,863,072.41 285 304,392.88 37,439,512.41 DECEMBER 16 9,934.04 2,283,300.00 301 314,326.92 39,722,812.41 TOTAL 301 314,326.92 39,722,812.41 2020 MONTHLY TOTALS 2020 YEARLY TOTALS TO DATE Permits Fee Value Permits Fee Value JANUARY 12 71,311.99 16,879,000.00 12 71,311.99 16,879,000.00 FEBRUARY 11 15,206.74 2,020,000.00 23 86,518.73 18,899,000.00 AGENDA ITEM #10.4.1 MARCH 22 18,148.47 2,726,400.00 45 104,667.20 21,625,400.00 APRILPage 118 of 195 5 5,313.37 964,660.12 50 109,980.57 22,590,060.12 MAY 30 33,004.07 3,682,348.00 80 142,984.64 26,272,408.12 JUNE 31 30,090.80 7,875,023.00 111 173,075.44 34,147,431.12 JULY 48 62,026.76 7,505,500.00 159 235,102.20 41,652,931.12 AUGUST 31 35,928.51 4,226,775.00 190 271,030.71 45,879,706.12 SEPTEMBER 31 26,770.11 2,805,948.00 221 297,800.82 48,685,654.12 OCTOBER 18 12,859.82 1,790,050.00 239 310,660.64 50,475,704.12 NOVEMBER 21 24,535.14 9,495,722.00 260 335,195.78 59,971,426.12 DECEMBER 30 39,794.23 4,804,700.00 290 374,990.01 64,776,126.12 TOTAL 290 374,990.01 64,776,126.12 December 2020 Building Report BB 2021-01 CONSTRUCTION CLASS COMPARISON FROM 2018 TO 2020 RESIDENTIAL RESIDENTIAL AGRICULTURAL AGRICULTURAL INDUSTRIAL COMMERCIAL INSTITUTIONAL SEPTIC Single Family Dwelling Accessory Structure Animal or Manure Storage Hay or Machine Storage TOTAL New Addition Renovation Demolition New Addition Renovation Demolition New Addition Renovation Demolition New Addition Renovation Demolition New Addition Renovation Demolition New Addition Renovation Demolition New Addition Renovation Demolition RESIDENTIAL AGRICULTURE INDUSTRIAL COMMERCIAL INSTITUTIONAL JANUARY 4 1 1 1 2 1 10 FEBRUARY 4 1 1 2 1 3 1 1 1 1 1 17 8 MARCH 8 1 1 5 1 1 2 4 1 1 1 26 APRIL 9 2 1 2 1 1 2 2 1 1 1 23 1 MAY 8 7 3 1 12 2 1 2 3 6 1 46 JUNE 8 7 2 4 6 1 1 5 1 1 1 1 38 0 JULY 12 4 1 1 5 1 4 2 2 3 1 1 1 38 AUGUST 5 2 1 2 1 1 1 1 4 4 1 1 1 25 2 SEPTEMBER 4 3 3 6 1 1 1 1 2 1 1 24 OCTOBER 6 1 2 1 3 1 1 1 1 1 1 19 NOVEMBER 5 1 2 1 3 1 2 1 1 17 DECEMBER 1 1 1 1 1 1 1 7 JANUARY 2 1 1 2 1 1 1 2 1 12 FEBRUARY 6 1 1 1 1 10 9 MARCH 4 1 2 6 6 1 1 1 22 APRIL 5 4 5 1 1 1 4 1 1 5 28 1 MAY 6 2 6 1 2 7 1 1 4 1 31 JUNE 4 3 1 2 4 1 3 2 6 2 1 4 1 34 0 JULY 1 7 4 2 6 1 1 1 1 8 1 1 1 1 36 AUGUST 4 4 2 3 1 1 1 3 1 1 5 1 1 28 2 SEPTEMBER 3 5 2 1 2 2 1 1 1 7 1 1 2 29 OCTOBER 4 5 1 1 3 3 5 1 1 2 4 1 31 AGENDA ITEM #10.4.1 NOVEMBER 1 2 3 2 5 1 1 2 1 1 3 1 1 24 DECEMBERPage 119 of 195 2 1 3 3 1 1 2 1 2 16 JANUARY 3 1 3 1 2 1 1 12 FEBRUARY 2 1 1 2 1 1 1 2 11 0 MARCH 4 1 3 3 1 1 5 4 22 APRIL 1 1 1 1 1 5 2 MAY 4 3 3 2 5 1 1 3 1 1 5 1 30 JUNE 1 5 1 11 1 3 1 2 1 5 31 0 JULY 7 7 4 2 10 1 1 2 6 2 6 48 AUGUST 4 3 2 5 3 3 4 1 1 1 4 31 2 SEPTEMBER 4 3 2 2 4 3 1 3 2 1 1 5 31 OCTOBER 2 4 1 1 4 1 1 3 1 18 NOVEMBER 4 1 1 2 3 3 1 5 1 21 DECEMBER 8 1 2 1 2 1 1 3 1 2 1 7 30 AGENDA ITEM #10.4.2 DEPARTMENT: BUILDING AND BY-LAW SUBJECT: SINGLE SOURCE AWARD FOR THE PURCHASE OF BUILDING PERMIT SOFTWARE - CLOUDPERMIT REPORT NO.: BB 2021-02 COUNCIL MEETING DATE: Approved Approved with Amendments Other Resolution # INTRODUCTION The purpose of this report is to seek Council’s approval to proceed with single-source award to contract for the purchase and implementation of Cloudpermit Building Permit Software. The purchase and implementation of this software will assist the Township in acquiring a cost‐effective and industry leading software application that will assist the building department in delivering cost‐effective and accessible permit review, inspection tracking and enforcement services while also increasing departmental efficiency and cost-effectiveness of existing departmental resources. BACKGROUND There is an increasing demand for building permit application and building information management processes to made more accessible. This demand furthers the call upon municipalities across Ontario to lean into innovation of development approval processes by adopting systems which aid in streamlining and clarifying the often-complicated building permit application process. The COVID 19 pandemic has served to exemplify that this need has quickly become a demand to create a virtualized application submission option that allows applicants for building permits to submit and complete the application process remotely while also minimizing in-person contact. Cloudpermit is an industry leading software application that will assist the building department’s goals of delivering cost‐effective and accessible Building Permit related data management and tracking services to all users of the Township’s Building Permitting services - including permit applicants, municipal agencies, authorities and stakeholders as well as Department staff. To outline a few quick details; Single Source Award for the Purchase of Building Permit Software – Cloud... Page 120 of 195 AGENDA ITEM #10.4.2 BB 2021-2 Page | 2 - Cloudpermit originated in Finland and is the primary building permit application system used in Finland where over 250 municipalities are enrolled. - Cloudpermit is endorsed by the Ontario Building Officials Association (OBOA) and many municipal Building Departments throughout Ontario are already using the Cloudpermit software to meet these demands. - It is reported that Cloudpermit has signed 40 municipal clients throughout Ontario in total right now. - Of those municipal Building Departments who currently offer online application submission options to the public, more departments currently offer these services via Cloudpermit than all the other types of systems combined. - Some of the comparable municipalities to Norwich who currently offer online application submission via Cloud permit include: o Arran-Elderslie Cavan Monaghan Chatsworth o Dutton-Dunwich Georgian Bluffs Grey Highlands o Huntsville Huron-Kinloss Lucan Biddulph o Middlesex Centre Minto North Kawartha o North Middlesex North Perth Northern Bruce Peninsula o Perth East Puslinch Saugeen Shores o Selwyn South Stormont Southwold o St Marys Strathroy-Caradoc Wainfleet o West Elgin West Grey West Perth - Of particular note, the Town of Tillsonburg recently (December of 2020) approved single source award for the purchase and implementation of Cloudpermit E-Permitting Software. DISCUSSION/ANALYSIS In order to meet the needs of both the local community and the industry-wide demands identified in the Introduction and Background section of this Report, staff have investigated solutions and became aware of Cloudpermit’s “cloud-based” (digital data stored, managed, and processed on a network of remote servers hosted on the internet, rather than on local servers or personal computers) permitting application system that is created and hosted by Cloudpermit, and where Cloudpermit is responsible for providing, updating and maintaining the e-permitting tracking and administrative software system. This cloud-based method ensures that Department Staff and County IT are only called upon to provide minimized technical and staff resources to ensuring the proper functioning of the permitting system on an on-going basis. This minimized operation and maintenance model helps to minimize the Township and County’s overhead, while maintaining effective on-site services to the public. The Cloudpermit Process Single Source Award for the Purchase of Building Permit Software – Cloud... Page 121 of 195 AGENDA ITEM #10.4.2 BB 2021-2 Page | 3 In general, the on-line Building Permit Application and Issuance process would proceed as follows: - Originating from a link on the Township website, the applicant creates a project and uploads the required application, forms and drawings using a user‐friendly step by step process. The applicant can also authorize designers to upload drawings directly to their project. - When the applicant believes that the application is complete, they direct the system to advise the Township of an application. - Upon notification of a complete application, Department staff logs into the website to view and download the information. - Staff will then conduct the plans examination electronically using the Township’s current .pdf editing software and can print items from the submittal for issuance purposes if necessary. - Once the review is completed and the permit issued, the approved plans and documentation can be uploaded back to the applicant along with a building permit To summarize the major benefits this cloud‐based service offers to; The general public: - a more comfortable and convenient (COVID-related policy friendly) submittal environment for the applicant where the entire process can be completed from their workplace or home. The local building industry and professional applicants/designer/builders: - electronic drawing submittals help minimize printing costs for the applicants to submit permit. - Travel time and expense to and from the municipal office to drop off and pick-up documents. - Minimizes upfront and logistic costs related to the application process when compared to an in-person submittal of standardized construction projects (ie. Warrantied Home Builders submitting application for spec. housing projects) The Building Department: - Inspection scheduling and results are received electronically and immediately. Ability to track several permits at one time. - Allows for quicker application process given that designers can submit directly on‐line. - Ability to transparently monitor the progress of an application or inspection immediately. - Availability of approved plans are on‐line at all times. - Will integrate with the County’s building permit database (Amanda) currently in place. - Supports the Building Department objectives related to customer service, innovation and “open for business” platform. - reduce overhead costs related to time-consuming processes such as data entry and redundant filling of hand-written permit application documentation – this need arises in specific relevance to the new AMANDA permitting database. Single Source Award for the Purchase of Building Permit Software – Cloud... Page 122 of 195 AGENDA ITEM #10.4.2 BB 2021-2 Page | 4 The AMANDA Bottleneck… It is important to note that AMANDA is a vast improvement over the legacy software system that the Building Department had been previously operating (LRIS). That being said, staff have found that there is a marked increase in both volume and complexity of data entry required to operate AMANDA correctly in comparison to the previous LRIS system - considerably more staff time is now necessary and dedicated to the purposes of data entry in permit creation, inspection scheduling and tracking, and statistical reporting, then was previously necessary. This increase in data entry has a significant impact upon administrative staff time being dedicated to these processes and has been observed by staff to present a new processing “bottleneck” in relation to our existing established process of permit review and issuance. The increase in complexity and usability of AMANDA also accounts for delays to inspection scheduling, tracking and coordination. The act of scheduling inspections in coordination with in the AMANDA system is cumbersome and nearly impossible to navigate from a remote location or with limited network access. Cloudpermit offers a mobile-ready solution that is able to work in the field as well as the office, either off-line or on-line in a user friendly “click minimized” format. This results in substantial time-saving benefits to the building department in relation to data entry as well as inspection scheduling and coordination. In summary to this analysis, it has been determined that Cloudpermit is the preferred solution as it best fits the requirements of the Building Department in its mandated to deliver adequate services related to enforcement of the Ontario Building Code in the interest of the community, the various stakeholder in the building construction process and the public at large. The implementation of Cloudpermit to the Building Departments existing permit application process is expected to indirectly reduce costs, improve the usability in interface with our current database solution (AMANDA), customer experience with the application process, and increase departmental efficiency. If approved, and pending Oxford County IT coordination of scheduling, Cloudpermit has committed that the system can be implemented within 2-3 months after the initial purchase is completed. This tentative schedule would allow the system to be up and running as early as April of 2021, which is the preferred time for staff and applicants to become familiar with the new website portal and operational procedures prior to the “busy season” commencing. FINANCIAL IMPACTS The purchase of this system and software will require: - Annual Subscription Fee: $19,500.00 - this includes a 20% discount on our list price (originally $24K) - One Time Set-up Fee: $5,000.00 - this covers all aspects of implementation including training, configuration, integration w/Amanda, etc.… Single Source Award for the Purchase of Building Permit Software – Cloud... Page 123 of 195 AGENDA ITEM #10.4.2 BB 2021-2 Page | 5 Where approved for sole-source award of contract, the above costs associated with this system would be accounted for and allocated as follows: - Where considered an on-going operational expense to the Building Department, the $19,500 Annual Subscription Fee would be allocated a new line in the 2021Operational Budget and building permit fees adjusted* appropriately to account for this cost (approximate cost per new house permit is expected to be around $65/permit) - Where considered a one-time capital purchase for the purposes of improved municipal efficiencies, the $5000 on-time setup fee may be fully funded via the Township’s Provincial Efficiency Fund - Where the Building Department is self‐funded through building permit fees there would be no perceivable impact upon the municipal property tax levy*. *Note: The implementation of any fee change related to direct costs of offering building permit review and issuance services is subject to the mandatory public process of review and approval as regulated under Building Code Act of Ontario, and Division C of the Ontario Building Code. The appropriate permit fee schedule adjustments would be subject to staff review and analysis, and final changes made only after subsequent approval by Council in consideration of the pending 2021 Building Department Fees Study. The Fees Study is already underway and is expected to be presented to council concurrent to the public meeting process beginning in late March of 2021. Purchasing Policy Interpretation and Implications In accordance with the Township’s Purchasing Policy Section for one-time single-source software purchases, the awarding of a contract of this amount does not necessarily require three quotations or Council approval of such quotes. Nevertheless, due to the implications that this purchase would have upon the Departments operational budget, I can advise that staff have reviewed the current ability of AMANDA as well as other similar software application providers who have similar types of permitting software services, and have determined that based upon the following considerations a single source procurement is in keeping with the Township’s policy; - The product and service that Cloudpermit currently offers is without a competitive vendor within the marketplace at this time - There is currently only a limited number of competitors whom offer similar (but not the same) “packages” of software which do not collectively compare to the Cloudpermit system offered, - Cloudpermit’s has established itself as an industry leader and reputable provider capable of implementation and processes and support of their product over the long-term - The increasingly prevalent use of Cloudpermit in similar municipalities to Norwich is in keeping with the general interest of Norwich and the Province in offering uniform and consistent Building Code and permit-related services to the public throughout Ontario. Single Source Award for the Purchase of Building Permit Software – Cloud... Page 124 of 195 AGENDA ITEM #10.4.2 BB 2021-2 Page | 6 INTERDEPARTMENTAL/UPPER-TIER IMPLICATIONS - County IT Department has been in communication with Cloudpermit in relation to the process of implementation and have confirmed the systems compatibility with existing implemented County and Township hardware and software - County IT are currently coordinating with the Town of Tillsonburg in their venture to implement Cloud permit in the Town of Tillsonburg. Upon completion of that project IT has tentatively committed to assisting with implementation of Cloudpermit in Norwich. RECOMMENDATION THAT Report BB2020-02 regarding Single-Source Award for the Purchase of Building Permit Software be received as information; and THAT Council authorize the Chief Building Official to proceed with the single-source award for the purchase and implementation of Cloudpermit Building Permit Software. Prepared by: Approved by: Brad Smale B. Arch. Sci, CBCO Kyle Kruger Manager, Building Services/Chief Building Official CAO / Clerk Single Source Award for the Purchase of Building Permit Software – Cloud... Page 125 of 195 AGENDA ITEM #10.5.1 DEPARTMENT: PUBLIC WORKS SUBJECT: PROGRESS REPORT FOR DECEMBER 2021 REPORT NO.: PW-2021-01 COUNCIL MEETING DATE: JANUARY 12, 2021 Approved Approved with Amendments Other Resolution # ACTIVITY 1. Public Works responded to 14 winter events during the month of December. The majority of these winter events happened near or during the Christmas break. 2. Crews were out early in the month cutting dead trees, clearing brush and looking after sign maintenance. 3. Staff received the first set of drawings, from Civil Logistics Engineering, for the renovations on our new Public Works facility. The drawings have been reviewed and sent back for a few minor changes. Staff hopes to have all plans in place and be ready for tender by mid February. RECOMMENDATION That Report PW-2021-01 be received as information. ATTACHMENTS none Prepared by: Approved by: Marty Lenaers Kyle Kruger Manager of Public Works CAO / Clerk Progress Report for December 2020 Report PW 2021-01 Page 126 of 195 AGENDA ITEM #10.5.2 Report No: PW 2020-58 PUBLIC WORKS Council Date: December 9, 2020 To: Warden and Members of County Council From: Director of Public Works Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulation, Environmental Registry of Ontario Posting No. 019-2579 RECOMMENDATIONS 1. That Oxford County Council receive Report No. PW 2020-58 entitled “Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulation, Environmental Registry of Ontario Posting No. 019-2579” as information; 2. And further, that Report No. PW 2020-58 be circulated to Area Municipalities for information. REPORT HIGHLIGHTS . The purpose of this report is to update County Council on the proposed regulatory framework for blue box transition from municipal to full Producer responsibility under the Resource Productivity and Circular Economy Act, 2016 (RRCEA). . Some highlights of the proposed regulation include an expansion to the list of acceptable designated blue box materials (rigid and flexible plastic packaging, foils (chip bags), unprinted paper, and single-use food and beverage service items like straws, cutlery, plates and food service ware); establishment of recyclable diversion targets for material products and packaging; and development of a consistent set of designated materials that can be universally collected in the blue box across the province. . Oxford County (including the subcontracted serviced areas in Woodstock and South-West Oxford) is currently identified by the Ministry of the Environment, Conservation and Parks (MECP) for formal transition of its residential curbside recycling collection program to Producers in 2025. During the transition year, it is required that the same level of collection service will be maintained by the Producers. . After transition, the proposed framework will then require Producers to provide, at a minimum, bi-weekly recycling collection of designated materials from all locations currently serviced through municipal programs, and expand to all other eligible facilities (multi- residential, long term care, retirement homes, schools, and some parks and public spaces). Industrial, Commercial, and Institutional (IC&I) facilities, (except those noted above) including Business Improvement Areas (BIAs) will not be eligible for recycling collection services under the proposed regulatory framework. Page 1 of 11 Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulati... Page 127 of 195 AGENDA ITEM #10.5.2 Report No: PW 2020-58 PUBLIC WORKS Council Date: December 9, 2020 Implementation Points Oxford County comments on Environmental Registry of Ontario posting No. 019-2579 were submitted to the MECP on December 3, 2020. Through Report No. PW 2020-21, staff were further authorized by Oxford County Council to explore the potential viability of providing contract management services for curbside collection and ongoing provision of transfer station services on behalf of the Producers to facilitate service delivery continuity after Blue Box Program transition in 2025. Financial Impact There are no financial impacts associated with the recommendations contained in this report. Transitioning the Blue Box Program to Producer Responsibility will result in program savings; however, further information is needed to identify the full impact associated with this initiative. Staff will report back to County Council on the transitioning process as details unfold. The Treasurer has reviewed this report and agrees with the financial impact information. Risks/Implications There are no risks or implications associated with the adoption of this report. Strategic Plan (2015-2018) County Council adopted the County of Oxford Strategic Plan (2015-2018) at its regular meeting held May 27, 2015. The initiative contained within this report supports the Values and Strategic Directions as set out in the Strategic Plan as it pertains to the following Strategic Directions: 3. i. A County that Thinks Ahead and Wisely Shapes the Future – Influence federal and provincial policy with implications for the County by: - Advocating for federal and provincial initiatives that are appropriate to our county 3. iii. A County that Thinks Ahead and Wisely Shapes the Future - Demonstrated commitment to sustainability by: - Ensuring that all significant decisions are informed by assessing all options with regard to the community, economic and environmental implications including: o Responsible environmental leadership and stewardship o Supporting the community implementation of the Community Sustainability Plan Page 2 of 11 Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulati... Page 128 of 195 AGENDA ITEM #10.5.2 Report No: PW 2020-58 PUBLIC WORKS Council Date: December 9, 2020 DISCUSSION Background The Province of Ontario is transitioning the current Blue Box Program to a Producer responsibility model. The new model means transitioning costs of the Blue Box Program away from municipalities and making Producers of products and packaging fully responsible for the waste they create. Full Producer responsibility is intended to improve recycling across the province and address the issue of plastic pollution. Currently, under Ontario Regulation 101/94, Ontario municipalities with a population of at least 5,000 are required to provide a blue box management system for recyclable materials. Producers of blue box materials compensate municipalities annually for approximately 50% of program costs. The Province of Ontario’s planned transition of the Blue Box Program to full Producer responsibility was presented to County Council in Report No. PW 2019-44 following the release of David Lindsay’s report, Renewing the Blue Box: Final Report on the Blue Box Mediation Process, on August 6, 2019. David Lindsay was mandated by the MECP to act as Special Advisor on recycling and plastic waste. Mr. Lindsay mediated stakeholder consultations over the summer of 2019 and provided advice on the transition of the Blue Box Program to full Producer responsibility. His recommendations included: • Transitioning all municipal Blue Box Programs between 2023 and 2025; • Ensuring there is a seamless transition for residents; • Setting material specific targets; and • Providing collection wherever it was provided by municipalities prior to transition. On August 15, 2019 the Minister announced the next steps for transitioning the Blue Box Program to full Producer responsibility based on Mr. Lindsay’s report recommendations. The Minister further directed Stewardship Ontario (SO) to develop a wind-up plan regarding the current blue box funding program and advised the Resource Productivity and Recovery Authority (RPRA) to oversee the transitioning of the Blue Box Program to full Producer responsibility. The Province identified a timeline for the development and implementation of the blue box transition plan as summarized in Table 1. Table 1: Timeline for Blue Box Transition to Full EPR Action Timeline Regulation Development 2019 – 2020 (1 to 1.5 years) Transition Preparation 2020 – 2022 (2 years) Transition Implementation 2023 – 2025 (3 years) Page 3 of 11 Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulati... Page 129 of 195 AGENDA ITEM #10.5.2 Report No: PW 2020-58 PUBLIC WORKS Council Date: December 9, 2020 The Blue Box transition process was identified over a six year period to allow for regulations to be developed and finalized, allow Producers to prepare to assume responsibility and engage stakeholders, and the formal transitioning of municipal programs over a three year transition period (2023 - 2025). The Association of Municipalities Ontario (AMO) canvassed municipal Councils to identify their preferred transition date within the 2023-2025 transition period for submission to the MECP. AMO also requested that municipal Councils identify their level of interest in potentially continuing to provide services on behalf of Producers (e.g. contract management, collection, haulage, processing services, etc.). This information was presented to Council in Report No. PW 2020-21. On October 19, 2020, the MECP released its draft regulatory framework for blue box transition to full Producer responsibility under the RRCEA. The proposed regulatory framework was posted on the Environmental Registry of Ontario (ERO) for a 45-day consultation period and closed on December 3, 2020. Comments Staff reviewed the MECP’s proposed blue box transition regulatory framework posted on the ERO (No. 019-2579) with municipal staff from the City of Woodstock and Township of South- West Oxford and the Zero Waste Oxford (ZWO) Advisory Committee. Staff also participated in a series of webinar sessions hosted by AMO and the MECP to inform stakeholders and provide further clarification on the details of the proposed regulatory framework. The proposed blue box regulation would remove the responsibility to operate blue box recycling programs from municipalities and make the Producer of blue box materials directly responsible for the Blue Box Program, including the end of life management of the blue box materials, financing of the program and the achievements of outcomes established in the regulation. Producers would be required to collect blue box recycling from every eligible source and would be allowed to engage Producer responsibility organizations (PROs) to establish and operate blue box collection and management programs to achieve their regulated outcomes. Overview of Draft Blue Box Regulation The following key sections of the draft regulation that impact municipalities and the Blue Box Program are each described in further detail. • Transition Schedule • Establishment of Responsibility • Eligible sources • Servicing Requirements • Designated Materials • Management Requirements • Promotion and Education • Common Collection System/Annual Allocation Table • Alternative Collection Systems Page 4 of 11 Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulati... Page 130 of 195 AGENDA ITEM #10.5.2 Report No: PW 2020-58 PUBLIC WORKS Council Date: December 9, 2020 Transition Schedule There are 249 registered municipal Blue Box Programs in Ontario set to transition to Producer responsibility during the three (3) year transition period (2023 and 2025). In each year, a grouping of municipalities will transition based on preferred transition dates, geographical catchment areas, material quantities and net program costs. Per Report No. PW 2020-21 and subsequent submission to MECP, the County and the Township of South-West Oxford identified May 4, 2025 as the preferred transition timeline as it corresponds with the end of the current curbside collection contract. The City of Woodstock indicated 2024 as a preferred transition timeline based on equipment life cycle and replacement schedules. Approximately 40% of Ontario municipalities received their preferred transition date. Transition years for each registered municipal Blue Box Program, as reported through the Resource Productivity and Recovery Authority (RPRA) Datacall, is illustrated on the transition map included as Attachment 1. Oxford County (including the City of Woodstock and Township of South-West Oxford) is identified for transition in 2025 along with Brant County and the City of Brantford. Other neighbouring municipalities to Oxford County are identified to transition in 2023 (City of London, Middlesex County, Elgin County) and 2024 (Region of Waterloo, Perth County, Norfolk County). The blue box transition schedule will be updated when the regulation is finalized to specify calendar dates for each transitioning program within a given year, with quarterly transition dates based on current waste management contract expiry dates. Establishment of Responsibility The draft regulation establishes a cascading hierarchy to ensure that the person with the closest connection to designated products and packaging is the responsible Producer. The regulation would capture Producers that are located out-of-province but who supply blue box materials to Ontario consumers through e-commerce. The regulation proposes to continue to exempt Producers who fall under a $2M annual sales threshold (e.g. those with less than $2M in annual sales are excluded) and a new weight-based factor. This is the same approach currently taken under the shared responsibility model to avoid undue burden on small business. Eligible Collection Sources Eligible collection sources to receive recycling services under the proposed regulation include residences, facilities and some public spaces. Facilities include multi-residential, long term care homes, retirement homes and schools. Facilities (e.g. long-term care and retirement homes as well as public and private schools) that are not serviced under a current municipal Blue Box Program, but are eligible for service as of 2026, will be required to register with the RPRA for recycling collection services. The timing of this registration has yet to be identified by the RPRA. Producers would also need to collect blue box material from all eligible public spaces (e.g. municipal parks and playgrounds, Business Page 5 of 11 Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulati... Page 131 of 195 AGENDA ITEM #10.5.2 Report No: PW 2020-58 PUBLIC WORKS Council Date: December 9, 2020 Improvement Area streetscapes) and provide recycling infrastructure (bins) where litter bins are located. Industrial, Commercial, and Institutional (IC&I) facilities, (except those noted above) including Business Improvement Areas (BIAs) will not be eligible for recycling collection services under the proposed regulatory framework. The MECP has indicated that the Province intends to reform IC&I waste framework in the coming months, separate from the proposed blue box regulation Eligible communities that are local municipalities and local service boards that are included in the Blue Box Transition Schedule (Attachment 1), shall register with the RPRA by submitting the following information on or before April 15, 2021 about services delivered as of August 15, 2019: • Number of residents; • List of residents including number and location or each resident receiving curbside garbage or depot garbage collection; • List of depots, including locations currently providing collection; • List of public space where garbage is currently collected; • Details on how blue box services are delivered, if provided; and, • Municipal contact information. Servicing Requirements During the transition period from 2023 to 2025, Producers must collect from transitioned communities and must collect from the sources in those communities that received blue box services prior to transition (e.g. residences – single unit and multi-unit residential, depots, public and private schools, long term care and retirement homes, parks, playgrounds and streetscapes). Producers must maintain the same level of service provided by the municipality as of August 15, 2019 (e.g. acceptable blue box materials, collection frequency and collection format of two-stream or single stream). In 2026, Producers would be required to collect all designated materials and expand servicing to all eligible sources. Producers would have the ability to determine how servicing is provided as long as it meets the regulated obligations. Producer obligations for curbside or drop off depot collection of blue box material will be required to generally mirror how service is provided under current municipal programs. In municipalities where both curbside recycling collection and drop off depot services are currently provided, Producers would only be required to provide curbside collection. Producer’s obligations for residential curbside collection in 2026, after the transition period, includes: • Minimum bi-weekly collection frequency; • Collection in a single day of all blue box material set out at an eligible source; • Supply of blue box receptacles for each residence; and, • Providing at least one replacement receptacle per year, upon request. Page 6 of 11 Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulati... Page 132 of 195 AGENDA ITEM #10.5.2 Report No: PW 2020-58 PUBLIC WORKS Council Date: December 9, 2020 Similar obligations would be required for eligible facilities and some public spaces. For eligible facilities, Producers would be required to provide blue box receptacles as required and as appropriate for the facility, and collect blue box material before the receptacles become overflowing. For public spaces, Producers would be required to provide appropriate blue box receptacles next to every garbage receptacle and collect blue box material before the receptacles are full. Designated Materials The draft regulation includes a number of blue box items that many municipal programs do not currently collect, such as all rigid and flexible plastic packaging, foils (chip bags), unprinted paper, and single-use food and beverage service items like straws, cutlery, plates and food service ware. The expanded list of blue box materials would need to be collected by 2026 after the transition period as part of a standardized common collection system across Ontario. The Province has indicated that Producers of compostable packaging and products will only have to register and report (i.e. no requirements for this material to be collected or managed), until it can be determined how they can be best managed and diverted from landfill. Management Requirements The proposed regulation establishes material recovery targets based on a percentage by weight of the material produced for a given material category. Producers will be required to report annually on their supply and material recovery quantities and could be subject to administrative monetary penalties if they do not meet or exceed specified material recovery targets. The proposed regulation, however, would allow Producers to reduce their recycling targets through incorporating recycled content from blue box material into their products but would be limited to no more than a 50% reduction in material recovery targets for a given material category. The diversion targets are based on the blue box material that is recovered and processed for end markets and excludes landfilling, incineration and energy-from waste as eligible management requirements. Promotion and Education The proposed regulation sets out promotion and education requirements for Producers. This will include a website that is publicly accessible and one piece of printed material delivered annually to each eligible source. Producers must detail what can and cannot be recycled, how materials must be sorted, collection information, and other applicable collection methods. This includes how material can be collected other than curbside and/or depot. (e.g. return to retail). The educational material must also include contact information for questions / addressing servicing issues or need for new containers. Page 7 of 11 Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulati... Page 133 of 195 AGENDA ITEM #10.5.2 Report No: PW 2020-58 PUBLIC WORKS Council Date: December 9, 2020 Common Collection System / Annual Allocation Table Producers are required to establish a common collection system to provide collection services to all eligible sources as of 2026. Through this common collection system, Producers would be required to collect a consistent set of materials across the province, meaning that all designated products and packaging could go into the blue box. The regulation includes provisions that allows the Minister to establish rules for this collection system if Producers have not taken the necessary steps to ensure a functional common collection system for all of Ontario. The proposed regulation requires Producers to register with the RPRA to document how they and their service providers (PROs) intend to deliver and achieve the provision of recycling collection across the Province. Through this registration, Producers will develop an annual allocation table which will create a set of rules to govern how they will deliver the common collection system and will identify which Producers are responsible for collection from which sources. Alternative Collection System Producers could be exempt from participating in the common collection system if they set up an alternative system to collect the specific products and packaging they supply in Ontario (e.g. the Deposit Return Program administered by the Beer Store and the Liquor Control Board of Ontario). Producers would need to demonstrate that their alternative collection system meets certain regulatory requirements to be eligible for exemption, such as higher diversion target than the common collection system. Oxford County Submission Comments In principle, staff support the MECP’s proposed regulation, the proposed transition schedule and the necessary regulatory amendments required to transition the Blue Box Program to Producer responsibility. The County’s detailed comments on ERO #019-2579 can be found in Attachment 2. These comments were submitted to the MECP on December 3, 2020. Implementation of this proposed regulation should result in: • Potential reduction in municipal waste management costs; • Expansion of recycling collection services to sources currently not eligible to participate in the Blue Box Program; • Standardization of the list of acceptable materials being collected across the Province, including expansion to the types of materials that can be collected; • Common collection system across the Province consisting of curbside and depot collections; and, • Producer responsibility for material recovery and reuse in manufacturing of new products and product packaging. Service continuity is of concern given that municipalities will not have first right of refusal to perform services. Oxford County will need to strongly advocate for and negotiate with Producers and their PROs on the smooth transition of the Blue Box Program to decrease impact on the residents and financial impact on the County as a whole. Page 8 of 11 Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulati... Page 134 of 195 AGENDA ITEM #10.5.2 Report No: PW 2020-58 PUBLIC WORKS Council Date: December 9, 2020 The County encourages the Ministry to commit to identifying a management strategy for compostable packaging and products as neither this proposed regulation or the proposed amendment to the Food and Organic Waste Policy Statement address the end of life management of this material. Maintaining a high level of customer service is also a concern of the County. The proposed regulation does not identify the Producer’s responsibility in responding to customer service requests regarding collection issues. Rather, the regulation allows for Producers identifying how they intend to provide service delivery and customer service. The County would like to see the regulation amended to include requirements for a standardized level of customer service to be administered by all Producers. The requirements for customer service should include, turn- around time to respond to customer inquiries, time required to resolved missed collections, and expectations around completing collections on an alternate day due to service disruptions (labour dispute, weather, etc.). Another area of concern for the County pertains to drop-off depot services. Under the proposed regulation, Producers do not have to support depot services after the transition period where curbside collection occurs. This means that Producers can opt out of transitioning the two (2) drop-off depots in Oxford (Waste Management Facility and City of Woodstock Enviro Depot) that currently accept blue box materials. Additionally, only those depot services collecting both household garbage and blue box materials as of August 15, 2019 qualify for collection service during the transition period. In Oxford County, only the drop-off depot at the Waste Management Facility would be eligible since the Enviro Depot in Woodstock does not accept regular household garbage (e.g. black bag). The collection of blue box materials in public spaces is a step in the right direction, however, management of this collection activity is a concern. Receptacles in public spaces may be rejected by Producers due to material contamination. If not collected, accumulation of unacceptable material may present a health issue, particularly if household garbage is among the mix. Further clarity around the management of public spaces is required. The frequency and type of collection implemented in 2026 may also change from the current program. Under the proposed regulation there is the potential for Oxford to see less frequent blue box collection given that the minimum blue box collection standard is no less than every other week. The County views any decrease in the frequency of curbside blue box collection to negatively impact the amount of material to be collected and therefore requests that the MECP reconsider the minimum standard of bi-weekly blue box collection. The proposed regulation would allow producers to reduce their material recovery targets by incorporating recycled content from Ontario blue box materials into their products and packaging. Given that many products already include recycled content it would seem that this provision would have little benefit and be difficult to audit. Although this requirement promotes the use of Ontario recycled blue box materials in the creation of new products and packaging, there is concern this may present a loop hole for Producers to avoid compliance with material recovery targets. Page 9 of 11 Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulati... Page 135 of 195 AGENDA ITEM #10.5.2 Report No: PW 2020-58 PUBLIC WORKS Council Date: December 9, 2020 Since Producers will set the collection program, there is a high probability that co-collection of garbage and recycling will no longer occur as of 2026. This means that, potentially, the County and its area municipalities could see an increase in the number of collection vehicles performing services. The Township of South-West Oxford has expressed concerns about having additional trucks on the road and requested that the County include this concern in their comments to the MECP. Proposed Amendment to Ontario Regulation 101/94: Recycling and Composting of Municipal Waste Once a municipality transitions its Blue Box Program to Producers, certain requirements in Ontario Regulation 101/94 will no longer be applicable to that municipality. Some of these requirements include requirements for municipalities to operate a Blue Box Program and Environmental Compliance Approval requirements for municipal recycling depots. These responsibilities will be passed on to the Producers and covered under the proposed Producer Responsibility Regulation. The County recommends removing these requirements once a municipality transitions, as the need for these requirements under Ontario Regulation 101/94 will become obsolete after 2025. Next Steps The County’s role throughout this process will be to negotiate a seamless program transition for residents to Producer responsibility as directed by County Council in Report No.PW 2020-21. Between now and 2025 the County, in collaboration with the City of Woodstock and the Township of South-West Oxford will need to: • Register with the RPRA by April 15, 2021 to detail the municipal blue box services provided. This means that the County, City of Woodstock, and the Township of South- West Oxford will need to quantify the number of eligible stops receiving collection as of August 15, 2019 as well as property classifications (e.g. residential, school, streetscape, etc.). Consistency in how the data is collected will be important in facilitating a smooth program transition. In consultation with the City of Woodstock and the Township of South-West Oxford, the County has offered assistance with completing this task. • Negotiate program transitioning after May 4, 2025 to avoid contract early termination fees. • Explore whether providing contract management and/or transfer station services on behalf of the Producers would increase program continuity and provide an overall benefit to Oxford County and its residents. • Negotiate with Producers for the provision of recycling collection services to non-eligible sources (e.g. BIAs). • Negotiate public education for both pre and post transition. Page 10 of 11 Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulati... Page 136 of 195 AGENDA ITEM #10.5.2 Report No: PW 2020-58 PUBLIC WORKS Council Date: December 9, 2020 Conclusion Staff support the MECP’s Proposed Producer Responsibility Regulation, the Proposed Blue Box Transition Schedule, and the Proposed Amendment to Ontario Regulation 101/94. Transition of Producer responsibility for the Blue Box Program supports the County’s Zero Waste initiatives through diversion of waste from landfilling and will promote innovation by Producers to reduce packaging and establish viable end markets for recycled material. SIGNATURES Report Author: Original signed by: Pamela Antonio, BES, MPA Supervisor of Waste Management Departmental Approval: Original signed by: David Simpson, P.Eng., PMP Director of Public Works Approved for submission: Original signed by: Michael Duben, B.A., LL.B. Chief Administrative Officer ATTACHMENTS Attachment 1: Blue Box Program Transition Map Attachment 2: Oxford County Submission – Proposed Producer Responsibility Regulation, ERO Posting No. 019-2579 Page 11 of 11 Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulati... Page 137 of 195 Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulati... Report No. PW 2020-58 Attachment No. 1 Draft For consultation purposes only Blue Box Transition Complementary Document: Map AGENDA ITEM #10.5.2 Page 138 of 195 2 AGENDA ITEM #10.5.2 Report No. PW 2020-58 Attachment No. 2 Oxford County Submission EBR Posting #019-2579 A proposed regulation, and proposed regulatory amendments, to make Producers responsible for operating Blue Box Programs ERO Posting # 019-2579 ______ Overview Oxford County is a regional government and is responsible for delivering municipal solid waste management services to eight (8) Area Municipalities within the County totaling 48,328 households. Municipal solid waste is received and managed at the Oxford County Waste Management Facility (OCWMF) and includes landfill waste disposal and waste diversion programs such as blue box materials, yard waste composting, construction and demolition waste recycling, municipal wastewater biosolids storage, electronic waste collection and Municipal Hazardous or Special Waste (MHSW). The County utilizes contracted services for curbside collection of blue box material in six of its eight area municipalities. Curbside collection in the City of Woodstock and Township of South- West Oxford is performed by their own forces in each of their respective municipalities under service agreements with the County. The County’s waste management contractor, Emterra Environmental (Emterra), provides weekly co-collection of single stream blue box material and garbage for 26,608 households in the six area municipalities. The City of Woodstock provides bi-weekly two stream collection of blue box material and weekly garbage collection for 18,581 households. The Township of South-West Oxford provides curbside co-collection of single stream blue box material and garbage on a six business day cycle to 3,139 households. The County-wide curbside collection program in the eight area municipalities serves 48,328 households and 3,057 multi-residential units, accounting for approximately 7,300 tonnes of collected blue box materials annually. Additionally, curbside collection is provided to some commercial properties, where located along a collection route, particularly those in Business Improvement Areas (BIAs), and represents approximately 290 tonnes of blue box materials annually. Curbside collected blue box materials by Emterra Environmental and the Township of South- West Oxford are delivered to the OCWMF for transfer to Emterra’s single stream recycling facility in Burlington. The City of Woodstock operates a blue box transfer station where their curbside collection material is stored until shipped to Canada Fibres Limited. All of the above services are funded by Oxford County. The Ministry of Environment, Conservation and Parks (MECP) has conducted extensive public engagement on transitioning of the municipal blue box program to full extended Producer responsibility (EPR). The County has been involved in many of these discussions as well as stakeholder consultations hosted by the Association of Municipalities Ontario (AMO) and Stewardship Ontario. www.oxfordcounty.ca Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulati... Page 139 of 195 AGENDA ITEM #10.5.2 Oxford County Submission ERO Posting # 019-2579 Comments Oxford County appreciates the opportunity to provide comments and feedback on the MECP’s proposed regulatory framework to make Producers responsible for operating Blue Box Programs and offers the following comments. Blue Box Transition Schedule Oxford County’s proposed transition schedule is identified as 2025 in the draft Regulation. This timeline generally aligns with the County’s preferred transition date, however we would request the transition does not occur before May 4, 2025, to better align with the expiration of the current waste management contract and municipal service agreements. Blue Box Transition Complementary Document: Map and Geographic Groupings Oxford County does not have any concerns with the information conveyed in this document. Key Elements of the Regulation Designated Materials Oxford County supports the designated material list identified in the regulation as it provides for the implementation of a common acceptable material list across the Province effective 2026. Implementation of a province wide acceptable material list will: • Reduce public confusion as to what can go into the blue box; and • Aid in achieving collection and promotion and education cost efficiencies. The designated material list also expands on the current acceptable blue box material list by adding unprinted paper and hard to recycled items like single use plastics, Styrofoam and chip and candy wrappers. The County recognizes that designating hard to recycled items like single use plastics will encourage Producers to develop alternative forms of packaging material which can be more easily diverted from landfill. The County would encourage the Ministry to commit to identifying a management strategy for compostable packaging and products as neither this proposed regulation or the proposed amendment to the Food and Organic Waste Policy Statement address the end of life management of this material. Defining Responsible Producers The proposed regulation: • establishes a hierarchy to ensure that the business closest to the designated product and packaging is the responsible Producer; • captures Producers that are located out-of-province but who supply blue box materials to Ontario consumers through the internet; and Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulati... Page 140 of 195 AGENDA ITEM #10.5.2 Oxford County Submission ERO Posting # 019-2579 • exempts Producers who fall under the $2M threshold annual sales threshold (current approach). Oxford County is supportive of this regulatory language as it enables small businesses to remain competitive and it holds businesses accountable for the products and packaging that they sell. Common Collection System and Annual Allocation Table Customer Service In principle, the County supports the regulatory requirements outlined in Part 4 of the proposed regulation. However, the County does have concerns over service delivery and customer service. The proposed regulation does not identify the Producer’s responsibility to respond to customer service requests regarding collection issues. Rather, the regulation provides certain Producers with the ability to make their own rules under the regulation. The regulation should include requirements for a standardize level of customer service to be administered by all Producers. The requirements for customer service should include turn-around time to respond to customer inquiries, time required to resolve missed collection, and expectations completing collections on an alternate day due to service disruptions (labour dispute, weather, etc.) Depot Collection Under the obligations for Depot Collection it states that Producers shall ensure there are as many depots for the collection of blue box materials as there are depots for household garbage in a municipality. The regulation also states that as of 2026, Producers are not required to support depot operations where curbside collection is performed. Oxford County suggests that the language for this section be revised to: • Support established blue box collection depots regardless of whether the depot collects garbage; and • Support established blue box collection depots even if curbside collection is performed. As a way to encourage waste diversion, many municipalities have established convenience depots which may not collect household garbage waste. These depots often consist of collection points for multiple material types with established diversion programs in place. Specifically in Oxford County, residents can drop off blue box materials at two transfer stations that also accept large items (furniture, appliances, etc.), construction and demolition waste and household hazardous waste, as well as, one depot at the Waste Management Facility which collects all of the aforementioned materials, plus garbage. These depots have proven to be very effective in capturing divertible waste streams and should be maintained so that Producers can achieve the required diversion targets. Alternatively, it is unclear how municipal management of depot collection will be governed should Producers elect to not continue with this service after the transition period in areas where curbside collection occurs. Significant amounts of blue box materials are collected at recycling depots and not supporting their operations would negatively impact the overall objective of increased waste diversion. Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulati... Page 141 of 195 AGENDA ITEM #10.5.2 Oxford County Submission ERO Posting # 019-2579 Public Spaces Collection for Public Spaces does not specify the collection frequency of blue box materials in public spaces, only that the Producers are to collect blue box materials before receptacles become full. The County is concerned that receptacles that are not monitored will have a higher level of contamination than receptacles which are monitored; evidence of such activity can be found in food courts of local shopping malls. As well, municipalities that have a full user pay system in place for garbage collection may see an increase in the amount of black bag garbage found in the public recycling receptacles. The County is concerned that receptacles in the public spaces may be rejected by Producers due to material contamination and that the ongoing accumulation of contaminated material may present a health issue, as well as, contribute to littering in these public areas. Under the current system, municipalities are responsible for program management and, therefore, are invested in ensuring unsightly accumulation of material does do not occur, as well as educating residents to avoid future occurrences of rejected set outs. Additional language in this section of the proposed regulation is needed to clarify expectations and responsibilities of this rejected material. Frequency of Collection Starting 2026, Producers will need to comply with the regulated service standards which will determine the type of frequency of collection for eligible sources, making recycling as convenient as garbage collection. Under the proposed regulation there is the potential for a municipality to see less frequent recycling collection given that the minimum blue box collection standard is no less than every other week. Any possible reduction in blue box collection frequency will negatively affect the amount of material collected. Oxford County saw a 10% increase in the blue box capture rate when the curbside collection frequency increased from bi- weekly to weekly collection in 2015. The County strongly encourages the MECP to reconsider the minimum standard of bi-weekly blue box collection. Alternative Collection System Under the Alternative Collection System, Producers can opt out of participating in the common curbside collection system if they can establish a collection system which can meet the required diversion targets. While the County recognizes that this approach would be most beneficial for niche products and packaging in theory, it is possible for there to be a number of alternative collection systems in place. This methodology would mean more sorting for residents as material collected under the alternative collection system could not go into the blue box. The County’s concern with the alternative collection system is that there could be multiple collections systems within a geographic area and this may lead to resident confusion and ultimately effect material capture rates. Recycled Content The proposed regulation would allow Producers to reduce their recycled content by incorporating recycled content from Ontario blue box materials into their products and packaging. Given that many products already include recycled content it would seem that this provision would have little benefit, be more difficult to audit. Although this requirement promotes the use of Ontario recycled blue box materials in the creation of new products and packaging, there is concern that this may present a loop hole for Producers to avoid compliance with material recovery targets. Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulati... Page 142 of 195 AGENDA ITEM #10.5.2 Oxford County Submission ERO Posting # 019-2579 Transition Municipalities with progressive environmental programs in place to reduce carbon footprint may object to not having the first right of refusal for blue box service delivery. In cases where garbage and recycling is co-collected in the same vehicle, municipalities will now see additional vehicles performing collection. Consideration should be given to not only what is the most cost efficient way to deliver a program but the best way to reduce the overall carbon footprint of the program. First Nations Oxford County does not have any concerns with the information conveyed in this document. Promotion and Education The County is very pleased with the regulatory language supporting promotion and education in the proposed regulation. Additional Q and A Common Collection System: qualification criteria 1) Should producers or PROs be required to provide financial assurance, performance bond, or another financial surety product in order to develop the rules that govern the common collection system? Or should this bond only be required later as a condition of participating in the Common Collection System under the newly established rules? Producers and/or PROs should be required to provide financial assurance, performance bond or another financial surety product as a condition of participating in the Common Collection System under the newly established rules. Doing so demonstrates their level of commitment to the process and should prevent less serious Producers from guiding a process that they are not really invested in. Common Collection System: resolving disputes 2) Is there a role for processes like mediation or arbitration in reconciling an impasse among PROs during negotiations? Yes, there should be something like mediation or arbitration. Contractual issues will inevitably occur and there should be a mechanism for resolution that can be consistently followed. 3) Should the regulation allow for the minister to appoint a representative to make recommendations on the rules if they cannot be developed independently? Are there any considerations that the ministry should be aware of? Yes, the minister must be able to edit, change or add language/rules to ensure conformity to the rules and to ensure the intent of the regulation is being upheld. Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulati... Page 143 of 195 AGENDA ITEM #10.5.2 Oxford County Submission ERO Posting # 019-2579 Common Collection System: Access to Collected Materials 4) Are amendments to the RRCEA needed to affirm that producers own any blue box materials put out for collection? Yes, once municipalities are no longer responsible for collection of blue box materials they will not have a means to collect these materials. As well, the Producers are responsible for proper education of what goes in the blue box and when a set out is unacceptable. Ontario Regulation 101/94: ECA Exemptions 5) Once transition to full producer responsibility is complete, should these exemptions be maintained or gradually eliminated? The County would recommend eliminating these exemptions as implementation of Producer responsibility will render these requirements obsolete. ______Prepared for: Jamelia Alleyne Senior Policy Analyst, Resource Recovery Policy Branch, Ministry of the Environment, Conservation and Parks ([email protected]) Further Information: Frank Gross Manager of Transportation and Waste Management ([email protected]) Improving Ontario’s Blue Box – Proposed Producer Responsibility Regulati... Page 144 of 195 AGENDA ITEM #10.6.1 DEPARTMENT: COMMUNITY SERVICES DEPARTMENT SUBJECT: MONTHLY ACTIVITIES REPORT NO. CDS 2021-01 COUNCIL MEETING DATE: JANUARY 12TH, 2021 Approved Approved with Amendments Other Resolution # INTRODUCTION /BACKGROUND To provide Council with a summary of monthly departmental activities within the Community Developmental Services Department. ACTIVITY Arena • Arena closed until at least January 23rd as a result of the most recent province wide shut down. The CSD intends to keep ice in until such time the province makes its next announcement pertaining to public facilities. All surrounding municipalities are adopting the same logic as we are. For council’s information, the cost of taking ice out and re-installing it in a month, is far more expensive than keeping ice in until such time. Impacts of hydro costs will be mitigated by increasing ice slab temperatures as well as by not having to apply hot water floods several times per day. Further assumed savings will be accomplished through realized through the reduction of total volume of water used. The perceived impact of hydro costs will be effectively managed by increasing ice temps. It is imperative that two floods occur daily in order to keep ice from dehydrating. • Outdoor rink amenities in both Oxford Centre and Burgessville are allowed to remain operational during the lockdown with some restrictions. These restrictions include social distancing and maximum capacity of ten people. Signage will be installed regarding rules at both sites. The firemen’s associations in Burgessville and Oxford Centre will be maintaining these pads respectively, as per usual. The Township will supply Oxford Centre with a trailer and trash pump for re-surfacing purposes that will be stored at the Burgessville station. Auditorium • Walking Club is currently on hold due to lockdown. Monthly Departmental Activities Report CDS 2021-01 Page 145 of 195 AGENDA ITEM #10.6.1 Parks • Staff continue to pick up garbage throughout all parks and conservation areas. Halls • Halls continue to be checked regularly. Staff have been snow clearing all sidewalks at each of our facilities, including the administration building. • Springford hall septic system replacement has been completed as required. Library • Work on the Burgessville Library is nearing completion. Soffit and flashing to be completed once product is delivered. General • Oxford Centre United Church donated $1,000.00 towards the Pioneer Rooms (see attached letter) for future renovations. • CDS staff remain busy over next couple of weeks with a variety of maintenance projects i.e. re-lamping the ice surface, painting the floor in the blue line room, installing protective shoes on all tables and chairs at Springford Hall. • Thank you letter sent to the Norwich and District Optimists Club for their generous donation of $10,000.00 towards the multi – use play court in Harold Bishop Park. • 2013 Dodge ram truck as well as the steel building has been listed on ‘Gov Deals’ RECOMMENDATION That report No. CDS 2021-01 be received and filed for information purposes. Prepared by: Approved by: Patrick Hovorka Kyle Kruger Director of Community Developmental Services CAO / Clerk Monthly Departmental Activities Report CDS 2021-01 Page 146 of 195 AGENDA ITEM #10.6.1 December 19, 2020 Township of Norwich Norwich, Ontario Gentlemen: This letter is from the Oxford Centre UCW regarding the $1,000.00 cheque issued to the Township of Norwich requesting that it be deposited to the account of the Pioneer Rooms at Oxford Centre. Please be advised that we have consulted with Friends of the Pioneers Rooms Committee and would like this money set aside for future renovations/updates that have been discussed for the old school house building. This work would be done after consultation and approval of the Township of Norwich. Thank you Eileen Alyea Treasurer, Oxford Centre UCW Monthly Departmental Activities Report CDS 2021-01 Page 147 of 195 AGENDA ITEM #10.6.2 December 7, 2020 Township of Norwich 285767 Airport Road Norwich, Ontario, N0J 1P0 RE: COMPLETION OF ENHANCEMENTS TO THE POLDON DRIVE GREENSPACE Dear Mayor and Members of Council, On behalf of the Park on Poldon Committee, I would like to thank the Township of Norwich for their support for the enhancements to the Poldon Drive Greenspace. With the recent placing of the final two armor stones this past October, the project is now complete. As you will recall, the enhancements included the installation of trees, an asphalt path, two benches, two armor stones and mulch beds. The total cost of the enhancements including Phase 1 (tree plantings) and Phase 2 (path, benches and armour stone) was approximately $25,000, with the Township providing funding for $10,000 and the remaining funds coming from neighhbourhood donations and corporate sponsorships. While this project has taken longer than anticipated, including delays related to the wet nature of the greenspace, rest assured that the Park on Poldon Committee appreciates both your commitment to this community project and your patience as the Committee worked to meet our sponsorship obligations. We would also like to thank staff in your Community Development Services department for helping to bring this project to completion. Certainly, we could not have achieved the successful completion of the project without the support of the Township of Norwich Council and Staff. In closing, I would also like to thank our sponsors for their commitment to community building, without which this would not have been possible: Norwich Optimists – www.norwichoptimist.com Polocorp Inc – www.polocorpinc.com Pharmasave Norwich – www.pharmasave.com/norwich Lloyd Boyce Paving Inc - www.lloydboycepaving.com The Park on Poldon Committee Re: Completion of Enhancements to the Poldo... Page 148 of 195 AGENDA ITEM #10.6.2 We believe that the enhanced greenspace has been, and will continue to be, a benefit to both the neighbourhood and the wider community. Best Regards, The Park on Poldon Committee Joe Baird, Amy Panschow, Cephas Panschow, Krista Whitcroft The Park on Poldon Committee Re: Completion of Enhancements to the Poldo... Page 149 of 195 AGENDA ITEM #10.6.3 From: [email protected] Hello all, I recently took a walk along Murphy’s Lane. To my dismay the number of trees and limbs down was shocking. ? I originally wanted to check out the condition of the trail but my concern quickly changed. With budget decisions around the corner I’m hoping money can be set aside to get this cleaned up. Without knowing the cost or the extent of what needs to be done perhaps it would have to be more than a 1 year project? When Lossing Park has trees down we see fit to get that cleaned up, so I feel this beautiful, hidden walkway deserves the same care. If you get a chance please do take a walk yourself. The attached pictures say it all. Perhaps with our Arena and Halls not getting much use the staff from these facilities could start cleaning this up over the winter months? (weather permitting) The attached pictures say it all! Sincerely, Lynne Murphy’s Lane, Norwich Page 150 of 195 AGENDA ITEM #10.6.3 Photo’s of Murphys Lane in the Village of Norwich Murphy’s Lane, Norwich Page 151 of 195 AGENDA ITEM #10.6.3 Murphy’s Lane, Norwich Page 152 of 195 AGENDA ITEM #10.6.3 Murphy’s Lane, Norwich Page 153 of 195 AGENDA ITEM #10.6.3 Murphy’s Lane, Norwich Page 154 of 195 AGENDA ITEM #10.6.3 Murphy’s Lane, Norwich Page 155 of 195 AGENDA ITEM #10.6.3 Murphy’s Lane, Norwich Page 156 of 195 AGENDA ITEM #10.6.3 Murphy’s Lane, Norwich Page 157 of 195 AGENDA ITEM #10.6.3 Murphy’s Lane, Norwich Page 158 of 195 AGENDA ITEM #10.6.3 Murphy’s Lane, Norwich Page 159 of 195 AGENDA ITEM #10.6.3 Murphy’s Lane, Norwich Page 160 of 195 AGENDA ITEM #10.6.3 Murphy’s Lane, Norwich Page 161 of 195 AGENDA ITEM #10.6.3 Murphy’s Lane, Norwich Page 162 of 195 AGENDA ITEM #10.6.3 Murphy’s Lane, Norwich Page 163 of 195 AGENDA ITEM #10.7.1 DEPARTMENT: NORWICH MEDICAL CENTRE SUBJECT: MEDICAL CENTRE DECEMBER 2020 ACTIVITY REPORT REPORT NO. MED 2021-01 COUNCIL MEETING DATE: JANUARY 12, 2021 Approved Approved with Amendments Other Resolution # INTRODUCTION/BACKGROUND Report outlining the activities at the Norwich Medical Centre for December 2020. MONTHLY DEPARTMENTAL ACTIVITIES 1. Oxford and Area Ontario Health Team: Following the November approval of the Oxford and Area Ontario Health Team, staff will be involved in monthly meetings with the Primary Care Engagement Team regarding implementation. The Team met on December 3rd, with the next meeting on January 7th. 2. COVID-19 Vaccine: Staff attended a Public Health Agency of Canada webinar regarding the COVID-19 vaccine on December 14. Now that the vaccine is available in Ontario, primary care offices receive regular updates from Ontario Health. Ontario is currently in Phase I of the 3-phase vaccine rollout with immunization clinics occurring at special vaccination sites. Under Phase I, priority access to the local clinic at the London Agriplex has been granted to select workers in long-term care and some front-line hospital workers. Immunizations have begun in some areas for residents of long-term care homes. Wider rollout for hospitals and community-based healthcare workers is expected to follow though no definite timeline has been released yet. Phase II is anticipated to begin late winter/early spring when additional vaccine options are expected to be available with rollout beyond front-line healthcare and priority populations. Phase III is expected to begin later in 2021 when clinics, pharmacies, and Public Health units take will assume responsibility for vaccinations from the special vaccination sites. 3. Medical Centre Staffing: The Medical Receptionist posting closed on December 4th with interviews held in December. The position has been filled, and the new staff member began on January 5th. The position is expected to run through February 2022. 4. Christmas Schedule: As in past years, the Medical Centre had reduced hours and staffing over the holiday season. One physician covered the office for urgent care cases on December 24, and December 31. Patient volumes were down significantly Medical Centre December 2020 Activity Report Report MED 2021-01 Page 164 of 195 AGENDA ITEM #10.7.1 from past years. Coverage was provided for patients when the office was closed on December 29 and December 30. Regular office hours resumed January 4. RECOMMENDATION That Report MED 2021-01, Medical Centre December 2020 Activity Report, be received as information. ATTACHMENTS - N/A Prepared by: Approved by: A.J. Wells Kyle Kruger Manager of Medical Services CAO / Clerk Medical Centre December 2020 Activity Report Report MED 2021-01 Page 165 of 195 AGENDA ITEM #10.8.1 DEPARTMENT: FINANCIAL SERVICES SUBJECT: 2021 INTERIM TAX LEVY BY-LAW REPORT NO. FS 2021-01 COUNCIL MEETING DATE: JANUARY 12, 2021 Approved Approved with Amendments Other Resolution # INTRODUCTION/BACKGROUND Annually, Council is requested to adopt a bylaw to provide for the levying of an interim tax levy. DISCUSSION/ANALYSIS As in past practice, Council is being requested to levy rates that will raise no more than 50% of the previous year’s property taxes collectable in two installments; first installment due February 23, 2021 and the second installment due May 26, 2021. INTERDEPARTMENTAL IMPLICATIONS N/A FINANCIAL/STAFFING/LEGAL IMPLICATIONS An interim tax levy bylaw allows for the collection of monies to assist in the municipality’s cash flow until a final tax levy bylaw can be passed. CONCLUSION Staff recommends that a bylaw be adopted to provide for the levying of an interim tax levy for the year 2021 and as such By-Law 1-2021 is attached to your agenda for passing. RECOMMENDATION THAT Report No. FS 2021-01, 2021 Interim Tax Levy By-Law, be received as information; and further that a bylaw be adopted to provide for the levying of an interim tax levy for the year 2021. ATTACHMENTS - NONE Prepared by: Approved by: James Johnson, CPA, CGA Kyle Kruger Director of Financial Services/Treasurer CAO / Clerk 2021 Interim Tax Levy By-law Report FS 2021-01 Page 166 of 195 AGENDA ITEM #10.8.2 DEPARTMENT: FINANCIAL SERVICES SUBJECT: 2021 BORROWING BY-LAW REPORT NO. FS 2021-02 COUNCIL MEETING DATE: JANUARY 12, 2021 Approved Approved with Amendments Other Resolution # INTRODUCTION/BACKGROUND Due to the timing of instalment dates for property taxes and timing of large capital projects, it is possible that the cash flow of the municipality could become low. Short term borrowing may be required to cover current expenditure requirements. In order for a municipality to access short- term borrowing, the municipality must adopt a Borrowing By-Law on an annual basis. DISCUSSION/ANALYSIS The Township provides the Royal Bank of Canada with a current Borrowing By-Law at the beginning of every calendar year. Typically, the Township of Norwich does not have the need for short term borrowing, but circumstances can occur which may require the municipality to obtain short-term operating debt to cover expenditures between property tax installments or prior to debenture funds becoming available. This occurred during the Norwich Community Centre Renovation Project in 2006 but has not occurred since. INTERDEPARTMENTAL IMPLICATIONS – N/A FINANCIAL/STAFFING/LEGAL IMPLICATIONS A Borrowing By-Law should be in place to allow the municipality to access short-term borrowing, if required. CONCLUSION Staff is recommending that Council adopt a borrowing by-law for the year 2021 and as such By- Law No. 2-2021 is attached to the agenda for passing. RECOMMENDATION THAT Report No. FS-2021-02, 2021 Borrowing By-Law, be received as information; and further that a bylaw be adopted to set a current expenditure borrowing limit for the year 2021 in the amount of $5,000,000 ATTACHMENTS - NONE Prepared by: Approved by: James Johnson, CPA, CGA Kyle Kruger Director of Financial Services/Treasurer CAO / Clerk 2021 Borrowing By-law Report FS 2021-02 Page 167 of 195 AGENDA ITEM #10.8.3 MEMORANDUM TO: COUNCIL MEMBERS FROM: JAMES JOHNSON, DIRECTOR OF FINANCIAL SERVICES/TREASURER SUBJECT: DEVELOPMENT CHARGES BY-LAW UPDATE DATE: JANUARY 12, 2021 In 2019, Norwich Township, along with neighbouring Oxford County Municipalities (excluding Woodstock) engaged with Watson & Associates to update the Development Charges (DC) By- Law. All eight municipalities worked together to provide consistent By-Law’s across the County while still capturing the individual municipal needs. Subsequent to the passing of the new DC By-Law, in 2020 as part of the More Homes More Choices Act (Bill 108), the Plan to Build Ontario Together Act (Bill 138), and the COVID-19 Economic Recovery Act (Bill 197), the Provincial government enacted changes to existing development legislation including the Development Charges Act, and introduced new development legislation by creating a Community Benefits Charge. Norwich established a budget in the 2020 Operating Budget to work with Oxford area Municipalities and Watson & Associates to amend the DC By-law. Municipalities have two years to conform to the new legislation, however amending the By-Law sooner is in the best interests of the Municipalities. The amendment does not need a full DC study, the existing service levels established in 2019 are still used in the calculation with some minor changes. However, the amendment will include public communications similar to a full DC study. Attached is a document from Watson & Associates which has details of the changes, draft rates, and timeline for public meetings and By-Law approval. A representative from Watson & Associates will be presenting at the March 9th Council meeting. If there are any major concerns with the attached please communicate this to the Treasurer as changes to the DC Study is time sensitive. The timeline on page 21 is based on the April 1st deadline when rates are normally adjusted for CPI. Timeline: December 17th, 2020 – Draft findings from discussions with area Municipalities January 4th, 2021 – One on one meeting with Norwich to review policy impacts January 12th, 2021 – Memo to Council with DC By -Law update January 22nd, 2021 – Release DC Study to Norwich website March 9th, 2021 – Public Council Meeting and Watson & Associates presentation March 23rd, 2021 – By-Law Passage April 1st, 2021 – Amended By-Law effective date Development Charges By-law Update Memorandum Page 168 of 195 Development Charges By-law Update Memorandum AGENDA ITEM #10.8.3 Page 169 of 195 Township of Norwich Development Charges By-law Amendment January 6, 2021 1 Development Charges By-law Update Memorandum Scope of D.C. By-law Amendment D.C. Calculations • Remove 10% statutory deduction from: • Parks and Recreation Services; and • Growth-Related Studies • ‘Administration Studies Service’ changed to ‘Growth-Related Studies’ • Moved service-specific studies to eligible services from Administration Studies Service; • Included the cost of undertaking this D.C. by-law amendment AGENDA ITEM #10.8.3 Page 170 of 195 process; and • Revised residential/non-residential allocation of costs to be based on allocation for each D.C. eligible service 2 Development Charges By-law Update Memorandum Scope of D.C. By-law Amendment D.C. By-law Policies • Statutory exemptions for intensification of housing in ancillary structures and second dwelling units within (or ancillary to) new residential dwellings • Determination of D.C.s at Site Plan or Zoning By-law Amendment application • Installment payments for rental housing, institutional, and non-profit housing developments • Ability to charge interest on D.C.s determined at Site Plan or Zoning- AGENDA ITEM #10.8.3 Page 171 of 195 By-law Amendment application and on installment payments 3 Development Charges By-law Update Memorandum Increase in Need for Service Development Charge Services 10-Year Services (2019-2028) • Parks and Recreation Services 22-Year Services (2019-2041) • Roads and Related Services; and • Fire Services • Growth-Related Studies related to the above services included as AGENDA ITEM #10.8.3 Page 172 of 195 separate class 4 Development Charges By-law Update Memorandum D.C. Amendment Calculations • Fire Protection services remain unchanged • Roads and Related • Roads Need Study moved from Administration Services ($45,000 D.C. eligible costs) • Parks and Recreation Services • Removal of the 10% deduction adds $75,000 to the calculation of the charge AGENDA ITEM #10.8.3 Page 173 of 195 • Growth-Related Studies • Roads Need Study moved to Roads and Related Services • D.C. Update Study costs included in the calculation of the charge • Removal of the 10% deduction • In aggregate, $26,400 decrease in D.C. eligible costs 5 Development Charges By-law Update Memorandum D.C. By-law Amendment Calculations D.C. Eligible Costs D.C. Eligible Costs Service/Class By-law 2019 D.C. Study Change ($) Amendment Municipal Wide Services: Roads and Related 1,455,109 1,500,109 45,000 Fire Services 1,903,227 1,903,227 - Parks & Recreation 714,996 789,972 74,976 AGENDA ITEM #10.8.3 Administration Studies 139,637 113,220 (26,417) TotalPage 174 of 195 Municipal Wide Services 4,212,969 4,306,529 93,559 6 Development Charges By-law Update Memorandum 2020 D.C. Amendment Schedule of Charges 2019$ RESIDENTIAL NON-RESIDENTIAL Apartments - Service/Class Single and Semi- Apartments - 2 (per m2 of Gross Bachelor and 1 Other Multiples (per wind turbine) Detached Dwelling Bedrooms + Floor Area) Bedroom Municipal Wide Services/Classes of Service: Roads and Related 1,907 1,017 688 1,198 6.68 1,907 Fire Services 2,926 1,560 1,055 1,838 10.01 2,926 Parks & Recreation 2,276 1,214 821 1,430 4.03 - Growth-Related Studies 311 166 112 195 1.15 311 Total Municipal Wide Services/Classes of Servce 7,420 3,957 2,676 4,661 21.87 5,144 2021$ AGENDA ITEM #10.8.3 RESIDENTIAL NON-RESIDENTIAL Page 175 of 195 Apartments - Service/Class Single and Semi- Apartments - 2 (per m2 of Gross Bachelor and 1 Other Multiples (per wind turbine) Detached Dwelling Bedrooms + Floor Area) Bedroom Municipal Wide Services/Classes of Service: Roads and Related 2,007 1,071 724 1,261 7.04 2,007 Fire Services 3,080 1,642 1,111 1,935 10.54 3,080 Parks & Recreation 2,396 1,278 864 1,505 4.25 - Growth-Related Studies 327 175 118 205 1.21 327 Total Municipal Wide Services/Classes of Servce 7,812 4,166 2,817 4,907 23.03 5,415 7 Development Charges By-law Update Memorandum D.C. Impacts and Municipal Comparisons AGENDA ITEM #10.8.3 Page 176 of 195 8 Development Charges By-law Update Memorandum 2020 D.C. Amendment Development Charge Comparison (2021$) D.C. By-law Current Charges Service/Class Amendment Change (%) (2021$) (2021$) Residential Single and Semi-Detached Dwelling Municipal Wide Services: Roads and Related 1,945 2,007 3.2% Fire Services 3,080 3,080 0.0% Parks & Recreation 2,169 2,396 10.5% Administration Studies 403 327 -18.8% Total Municipal Wide Services 7,597 7,812 2.8% Non-Residential (per sq. m. of Gross Floor Area) AGENDA ITEM #10.8.3 Page 177 of 195 Municipal Wide Services: Roads and Related 6.82 7.04 3.1% Fire Services 10.54 10.54 0.0% Parks & Recreation 3.84 4.25 10.4% Administration Studies 1.51 1.21 -19.9% Total Municipal Wide Services 22.71 23.03 1.4% 9 Development Charges By-law Update Memorandum Municipal D.C. Comparison per Single Detached Residential Dwelling Unit Residential Development Charges (per Single Detached Dwelling) $45,000 Education DCs Upper Tier Charges $40,000 Lower/Single Tier Charges $35,000 $30,000 $25,000 $20,000 $15,000 AGENDA ITEM #10.8.3 Page 178 of 195 $10,000 $5,000 $0 10 Development Charges By-law Update Memorandum Municipal D.C. Comparison $ per sq.m. of Commercial Gross Floor Area Commercial Development Charges (per sq.m. of GFA) $250 Education DCs Upper Tier Charges Lower/Single Tier Charges $200 $150 $100 AGENDA ITEM #10.8.3 Page 179 of 195 $50 $0 11 Development Charges By-law Update Memorandum Municipal D.C. Comparison $ per sq.m. of Industrial Gross Floor Area Industrial Development Charges (per sq.m. of GFA) $120 Education DCs Upper Tier Charges Lower/Single Tier Charges $100 $80 $60 $40 AGENDA ITEM #10.8.3 Page 180 of 195 $20 $0 12 Development Charges By-law Update Memorandum D.C. By-law Policies AGENDA ITEM #10.8.3 Page 181 of 195 13 Development Charges By-law Update Memorandum D.C. By-Law Policies Timing of Collection • Township’s by-law provide for calculation and collection of the charges at the time of building permit issuance • D.C.s for developments proceeding through Site Plan or Zoning By-law Amendment will be determined based on the charges in effect on the day of the application • Charges to be frozen for a maximum period of 2 years after planning application approval • Payment in installments AGENDA ITEM #10.8.3 Page 182 of 195 • Rental housing and institutional developments would pay D.C.s in 6 equal annual payments, commencing from the date of occupancy • Non-profit housing would pay D.C.s in 21 equal annual payments, commencing from the date of occupancy • No change is proposed to the Affordable Housing D.C. exemption 14 Development Charges By-law Update Memorandum D.C. By-Law Policies Interest Charges • Interest may be imposed on D.C.s determined at Site Plan or Zoning- By-law Amendment application and on installment payments • Policy Considerations: • Interest Rate • The proposed interest rate is the Prime lending rate +2% • The interest rate will be determined as of April 1st of each year • This interest rate is proposed to be fixed throughout the duration of the AGENDA ITEM #10.8.3 Page 183 of 195 installment payments 15 Development Charges By-law Update Memorandum D.C. By-Law Policies Statutory D.C. Exemptions • Residential intensification (within existing residential buildings or structures ancillary to existing residential buildings) • For the purposes of the residential intensification exemption, its is proposed to define “existing dwelling unit” as: • A dwelling unit that existed on a parcel of land prior to April 1, 2021 which was not exempt from the payment of development charges pursuant to Section 2(3)(b) of the Act; or • The first dwelling unit constructed on a vacant parcel of land, and for AGENDA ITEM #10.8.3 Page 184 of 195 which development charges were paid • The creation of a second dwelling unit in prescribed classes of new residential buildings, including structures ancillary to dwellings • For the purpose of second dwellings in ancillary structures: • the proposed new principal dwelling and one ancillary dwelling unit must be located on a parcel of land on which no other detached dwelling, semi-detached dwelling or row dwelling would be located 16 Development Charges By-law Update Memorandum D.C. By-Law Policies Statutory D.C. Exemptions • Industrial building expansions (may expand by 50% with no D.C.) • Upper/Lower Tier Governments and School Boards AGENDA ITEM #10.8.3 Page 185 of 195 17 Development Charges By-law Update Memorandum D.C. Policies Current Non-Statutory D.C. Exemptions • A Place of Worship exempt under S.3 of the Assessment Act, R.S.O. 1990, c. A31, as amended; • A Public Hospital under the Public Hospitals Act, R.S.O. 1990, c. P.40, as amended; • Farm Buildings; • Non-Residential Buildings; AGENDA ITEM #10.8.3 • Temporary Buildings or Structures; Page 186 of 195 • Affordable Housing; • Temporary Dwelling Units; and • Long-Term Care Homes 18 Development Charges By-law Update Memorandum D.C. By-Law Policies Redevelopment Credits and Indexing • Current redevelopment credit policy to remain unchanged: • Redevelopment credits granted for conversions/demolitions; • Credits be provided where redevelopment occurs within 5 years of demolition; • Credits are not granted for demolitions/conversions that would be exempt under the current by-law; and • The credit cannot exceed the amount of D.C.s that would otherwise AGENDA ITEM #10.8.3 Page 187 of 195 be payable • D.C. By-law will continue to provide for mandatory annual indexing on April 1st of each year 19 Development Charges By-law Update Memorandum Next Steps AGENDA ITEM #10.8.3 Page 188 of 195 20 Development Charges By-law Update Memorandum Next Steps By-law Passage (60 days after release Release D.C. of D.C. Update Draft Findings Update Study Study) January 4, 2021 March 9, 2021 D.C. By-law Effective April 1, 2021 December 17, By January 22, March 23, 2021 2020 2021 AGENDA ITEM #10.8.3 Page 189 of 195 Review D.C. Impacts Public Meeting of and Policy Council (with Recommendations notice given at with County/Area- least 20 clear days Municipalities prior, i.e. February 16, 2021) 21 AGENDA ITEM #13.1. THE CORPORATION OF THE TOWNSHIP OF NORWICH BY-LAW NUMBER 1-2021 TO PROVIDE FOR THE LEVYING OF AN INTERIM TAX LEVY FOR THE YEAR 2021 AND TO PROVIDE FOR PENALTY AND INTEREST OF 15 % PER ANNUM WHEREAS The Municipal Act 2001, S.O. 2001, as amended, Chapter 25, Section 317(1), (2) and (3), provides that the Council of a local municipality may, before the adoption of the estimates for the year, pass a by-law to levy a separate tax rate on the assessment in each property tax class in the local municipality and that the said rate must not raise more than 50% of the total amount raised for all purposes in the previous year, by the levying of those tax rates on all the properties that, in the current year, are in the property class; NOW THEREFORE the Council of the Corporation of the Township of Norwich hereby enacts as follows: 1. Interim tax rates, as set forth in Schedule “A” which is attached hereto and is declared to be included and form part of the By-law, are hereby imposed and levied on the 2020 assessment in each property tax class. 2. The interim levy of current taxes shall be payable in two installments as follows: February 23, 2021 May 26, 2021 3. The interim levy of current taxes shall become due and payable on the due date as stated in Section 2 of the by-law. Upon default of any payment, a penalty of 1.25 % shall be added on the first day of each calendar month thereafter in which the default occurs. 4. That this By-law shall be effective January 1, 2021. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12TH DAY OF JANUARY 2021. ______MAYOR LARRY MARTIN ______CAO/CLERK KYLE KRUGER No. 1-2021 To Provide for the Levying of an Interim Tax Levy and to Pr... Page 190 of 195 AGENDA ITEM #13.1. THE CORPORATION OF THE TOWNSHIP OF NORWICH BY-LAW NUMBER 1-2021 SCHEDULE “A” Tax 2020 Overall 2021 Interim Property Class Class Tax Rate Tax Rate (50%) Residential/Farm RT 0.01110911 0.00555456 Multi-Residential MT 0.02068821 0.01034411 Commercial (occupied) CT 0.03071755 0.01535878 Commercial Vacant Units/Excess Land CU 0.02525228 0.01262614 Commercial Vacant Land CX 0.02525228 0.01262614 New Const. Commercial (occupied) XT 0.02801755 0.01400878 New Const. Commercial/Excess Land XU 0.02255228 0.01127614 Com New Con Small Scale on Farm Bus X7 0.02066755 0.01033378 Parking Lot GT 0.03071755 0.01535878 Industrial (occupied) IT 0.03769304 0.01884652 Industrial Vacant Units/Excess Land IU 0.02887549 0.01443775 Industrial Vacant Land IX 0.02887549 0.01443775 New Const. Industrial (occupied) JT 0.03499304 0.01749652 Ind. New Con. Small Scale on Farm Bus. J7 0.02764304 0.01382152 Pipelines PT 0.02186296 0.01093148 Farmlands FT 0.00246787 0.00123394 Managed Forests TT 0.00277727 0.00138864 No. 1-2021 To Provide for the Levying of an Interim Tax Levy and to Pr... Page 191 of 195 AGENDA ITEM #13.2. THE CORPORATION OF THE TOWNSHIP OF NORWICH BY-LAW NUMBER 2-2021 TO PROVIDE FOR BORROWING FOR CURRENT EXPENDITURES FOR THE YEAR 2021. WHEREAS the Municipal Act, 2001 S.O. 2001, as amended, Chapter 25, Section 407 states that at any time during a fiscal year, a municipality may authorize temporary borrowing, until the taxes are collected and other revenues are received, of the amount council considers necessary to meet the current expenditures of the municipality for the year; AND WHEREAS the Council of the Corporation of the Township of Norwich deems it necessary to set a borrowing limit in the amount of Five Million Dollars ($5,000,000) to meet, until the taxes are collected, the current expenditures of the Corporation for the year; AND WHEREAS the total of amounts previously borrowed under Section 407 of the Municipal Act, 2001 (the Act), as amended, that have not been repaid are ---NIL---; AND WHEREAS the amount of the estimated revenues (as defined and interpreted in the Act) of the Corporation as set out in the estimates adopted for the current year and not yet collected (or, if the same have not yet been adopted, the amount of the estimated revenues of the Corporation as set forth in the estimates adopted for the previous year) is Twenty-Three Million, Two-Hundred and Fourteen Thousand, Two-Hundred and Twenty-One Dollars ($23,214,221); AND WHEREAS the amount borrowed under this by-law that has not been repaid does not exceed from January 1st to September 30th of the year, 50% of the total of the estimated revenues, and from October 1st to December 31st, 25% of the total of the estimated revenues of the Corporation as set out above; NOW THEREFORE the Council of the Corporation of the Township of Norwich hereby enacts as follows: 1. The Head and the Treasurer of the Corporation are hereby authorized on behalf of the Corporation to borrow from time to time, by way of promissory note, from the Royal Bank of Canada, a sum or sums not exceeding the limit of Five Million Dollars ($5,000,000) to meet, until the taxes are collected, the current expenditures of the Corporation for the year, including the amounts required for the purposes mentioned in the said Section 407, as amended from time to time, and to give, on behalf of the Corporation, to the bank a promissory note or notes, sealed with the No. 2-2021 To Provide for Borrowing for Current Expenditures for 2021 Page 192 of 195 AGENDA ITEM #13.2. corporate seal and signed by them for moneys so borrowed, and such other documentation as may be requested by the Bank there forth, with interest at a rate not exceeding prime rate per cent per annum, which may be paid in advance or otherwise. 2. All sums borrowed from the said Bank, for any or all of the purposes mentioned in the said Section 407, as amended from time to time, shall, with interest thereon, be a charge upon the whole of the revenues of the Corporation for the current year and for all preceding years, as and when such revenues are received. 3. The Treasurer is hereby authorized and directed to apply in payment of all sums borrowed pursuant to the authority of this By-law, as well as all the other sums borrowed in this year and any previous years, from the said Bank for any or all of the purposes mentioned in the said Section 407, as amended from time to time, together with interest thereon, all of the moneys hereafter collected or received on account or realized in respect of the taxes levied for the current year and preceding years and all of the moneys collected or received from any other source, which may lawfully be applied for such purpose. 4. That this By-law shall be effective January 1, 2021. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12th DAY OF JANUARY 2021. ______MAYOR LARRY MARTIN ______CAO/CLERK KYLE KRUGER No. 2-2021 To Provide for Borrowing for Current Expenditures for 2021 Page 193 of 195 AGENDA ITEM #13.3. THE CORPORATION OF THE TOWNSHIP OF NORWICH BY-LAW NUMBER 3-2021 TO CONFIRM ALL ACTIONS AND PROCEEDINGS OF COUNCIL WHEREAS there may be instances where actions taken or authorized by Township Council are done so with benefit of the passage of an appropriate by-law; AND WHEREAS there may be by-laws, rules and statutes of this municipality, the County of Oxford, the Province of Ontario, and the Government of Canada which require such actions to have benefit of the passage of an appropriate by-law in order for these actions to be legally undertaken; AND WHEREAS the failure of Township Council to pass appropriate by-laws under these circumstances would be considered to be a matter of oversight and ignorance that would not have occurred had Council been aware of the requirement to pass appropriate by-laws; AND WHEREAS such failures should they occur, may be rectified after the fact through the passage of a confirming by-law; NOW THEREFORE the Council of The Corporation of The Township of Norwich hereby enacts as follows: 1. That all actions and proceedings of the Council taken at its meetings on the dates listed in Schedule “A” attached, not done with benefit of by-law but which in accordance with the rules and requirements of the laws and statutes of this municipality, the County of Oxford, the Province of Ontario, and the Government of Canada require such actions to have benefit of the passage of an appropriate by-law in order for these actions to be legally undertaken, are hereby sanctioned, ratified and confirmed as though set out herein. 2. That any member of Council who dissented from any action or proceeding or has abstained from discussion and voting thereon shall be deemed to have dissented or abstained, as the case may be, in respect to the by-law as it applies to such action or proceeding. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12th DAY OF JANUARY 2021. ______MAYOR LARRY MARTIN ______CAO / CLERK KYLE KRUGER No. 3-2021 To Confirm All Actions and Proceedings of Council Page 194 of 195 AGENDA ITEM #13.3. THE CORPORATION OF THE TOWNSHIP OF NORWICH BY-LAW N0. 3-2021 List of meetings at which all actions and proceedings of Council taken but not done with benefit of by- law, and which in accordance with the rules and requirements of the laws and statutes of this municipality, the County of Oxford, the Province of Ontario, and the Government of Canada, requiring such actions to have benefit of the passage of an appropriate by-law in order for these actions to be legally undertaken, which are hereby sanctioned, ratified and confirmed by this by-law: January 12, 2021 No. 3-2021 To Confirm All Actions and Proceedings of Council Page 195 of 195