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MINUTES OF REGULAR MEETING OF TOWN COUNCIL

HELD AT THE COUNCIL CHAMBERS ON

WEDNESDAY 18 TH APRIL 2012 AT 7.00PM

Present: Councillor Hemmerman (Town Mayor and Chair) Botting Chicken Frith King Macqualter Peaks (a) Rudd Smith Stellings Townshend

Clerk to the Meeting Mrs Lesley-Jane Holt

1. APOLOGIES FOR ABSENCE

Apologies were received from Cllr Peaks.

2. AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE TOWN COUNCIL

A resident informed the Council that an Allotment Association had now been set up and that he had agreed to be the Chair Person of the association. The resident set out what they wanted from MWTC and what they would give in return and that they would work in close liaison with the MWTC. The resident also asked that MWTC reconsider allowing cockerels on the allotment as some allotment holders wished to breed rare hens and whilst section 12 of the Allotments Act 1950 stated that “not cockerels for reasons which will be examined later in this document” the notes suggested that there should be no cockerels due to the Control of Pollution Act 1974 (as amended) but that this act is likely not to attract such a prohibition in a rural area (unlike an urban area – due to noise nuisance) due to the fact that if a person moved to the country next to an allotment site with cockerels then that is something that they might have to accept. This matter was discussed and it was agreed that the matter go to the Cemetery and Parks Committee on the 30 th May for further discussion and then ratification of that decision at the next Full Regular Meeting. It was however proposed by Cllr King and seconded by Cllr Chicken that allotment holders be allowed to keep the cockerels that were presently on the allotments until at such time a full decision had been made.

A resident informed the Council that whilst a campaign against access to Northgate Vale was being conducted they wanted to let the Council know that there was no objection against the Health Centre or the houses to be built just the access to these facilities due to its unsuitability. Another resident mentioned that Calendar News and the Post were doing a feature on this. The residents felt the present facilities on Londesborough Road were adequate in their opinion. The residents wished to have Lovells (the developers) and the Landowners to get together and talk about this. The residents wanted MWTC to publicly support this campaign and stated there was to be a meeting at the Bay Horse at 6.30 the next day to discuss this. The residents also asked Cllr Rudd (Ward Councillor) to take the matter to ERYC to let them know this matter was just about the access problems. The residents invited Councillors to take a look at their website.

All residents left the meeting.

3. DECLARATIONS OF A PERSONAL AND PREJUDICIAL INTEREST – Members to declare any interest in items on the Agenda and the nature of those interest.

No Councillors signed the book and declared a personal and prejudicial interest.

4. MINUTES OF THE MARKET WEIGHTON TOWN COUNCIL MEETING HELD ON WEDNESDAY 21ST MARCH 2012

It was proposed by Cllr Stellings and seconded by Cllr Botting that the previous Minutes be signed as a true and correct record. AGREED.

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5. ONGOING MATTERS AND PROGRESS REPORTS – Town Clerk

The Clerk stated there was nothing to report as everything was covered by the Agenda but was happy to answer any queries. There were no queries.

6. TO GIVE AN UPDATE ON THE POSITION WITH REGARD TO FILLING THE VACANCIES FOR THE TWO TOWN COUNCILLORS

The Clerk informed Councillors that there was an election on 26 th April and that quite a few residents had been in to ask what the two candidates were like and had been referred to ERYC but the Clerk had written to the candidates asking that they produce information for residents. Cllr King stated that it was outside the remit of the MWTC to contact the candidates and this should be done by the ERYC. The Clerk stated that she had contacted ERYC who said it was outside their remit. The Clerk informed Councillors that the co-option notice was on the board with regard to the second vacancy. To date three prospective councillors had sent in a co-option notice – two of whom were candidates in the election. The Clerk was asked that co-option letters be passed to Councillors once the election was over.

7. TO DISCUSS THE UP TO DATE POSITION ON THE PORTAS PILOT

Cllr Hemmerman stated that the form had gone off within the time limit and a video had been done and sent via U-tube and that a letter of support had been done by the ERYC and sent off as per the requirements. The Clerk was asked to invite the interested businesses to the next Town Planning Meeting and make it an agenda item.

8. TO DISCUSS A NEIGHBOURHOOD PLAN

Cllr Hemmerman had attended a seminar on this item recently and felt that, under the new Localism Bill; development would have to fit into such a plan and could be refused on those grounds if it didn’t. The Clerk was asked to e mail ERNLLCA asking that Cllrs Townshend, Hemmerman, Frith, Smith, King and Chicken be put forward for the appropriate training.

9. TO CONSIDER CORRESPONDENCE RECEIVED BY MARKET WEIGHTON TOWN COUNCIL SINCE THE LAST REGULAR MEETING – 21 ST MARCH 2012

ERYC

1. E-Mail - Terry Weaver, Re: Proposed No Waiting at Any Time Restrictions on Langdale Road & Sancton Rd, Market Weighton. 2. E-Mail from Hazel Bainton, Re: Third Local Transport Plan – Network Management Duty - Summary of consultation and responses to Question 6 on Local Issues 3. Notice of Rent Review – Land at St Helens Well, Market Weighton 4. Flood Liaison Group 5. E-Mail from Jenny Crabb Re: Cycle Parking Provision 6. East Riding Community Partnerships – 50+ Health Lifestyles & Information Event, 20 th April 11am-3pm, Market Weighton Community Hall 7. East Riding Parish News 8. Parish Council Vacancy 9. Letter from Jonathan Sykes Re: Disabled Parking Bay Query 10. E-Mail from Andy Potter – Re: Parking Bays at St Helens Well Proper Quote for work – Proposed by Cllr Rudd and seconded by Cllr Townshend that that this be accepted. AGREED. Work complete aprox 4 wks. 11. Portas Pilot Information

GENERAL

1. Copies of letters sent by Residents of Northgate Vale, Market Weighton, to ERYC, Re: Planning Application DC/12/00891/STPLF for 49 Dwellings & Health Centre 2. Sandersons Solicitors: Proposed Cemetery Extension 3. E-Mail - Steve Shaw, Re: Success on proposal to empower Town & Parish Councils 4. Press Release from Residents of Northgate Vale & Holme Road 5. E-Mail from Joe Allenby Re: Bikes in Market Weighton TC write – not responsibility of MWTC

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6. E-Mail from Adam Fowler Re: No 34 Bus Stops in Market Weighton Too near to town if at Montracon needs to be further down 7. E-Mail from J Curwen Re: Watering – Red Lion (C & P) Agreed at Cemetery and Parks and all ok with this 8. E-Mail Re: National Market Day, Market Trader News Rate Card 9. Press Release from Mr Wood Re: Health Centre Planning Application 10. Thank you note from Hilary Walton – Resident Warden, Scotts Croft 11. Draft Minutes of Action Access A1079 Meeting held 23 rd March 2012 12. ERNLLCA Newsletter 13. ERNLLCA – Membership Cover for year 14. RNIB (supporting blind and partially sighted people) – Request 15. Market Weighton Civic Society – Thank you letter for use of Chambers 16. Press Release Re: 49 Houses and Health Centre Planning Application 17. E-Mail from ERNLLCA Re: 2012 Code of Conduct Agenda item for next Regular to adopt East Riding version 18. ER & NL Branch Newsletter 19. Letter from Allotment Plot Holder, Re: Cockerels 20. Community Hall Management Committee Minutes from Meeting held on 14 th March 2012 21. PlantScape Update – Jubilee Edition 22. British Red Cross – Cllr Diane Peaks Agreed that Cllr Peaks should do this course (Emergency Plan). TC to arrange direct liaison with Cllr Peaks and the Company 23. Copy of letter sent to ERYC, Re: Proposed New development 24. Letter from Resident, Re: Lovel Developments 25. Press Release No 4 – Planning App – Health Centre 26. E-Mail from Gareth Scott Re: Planning 27. Environment Agency Works On Mill Beck TC to invite to next regular meeting 28. Empowering Town and Parish Councils – Local Works Individual responses to be made if required 29. Community Hall - thank you letter

10. TO CONSIDER RECOMMENDATIONS FROM COMMITTEE MEETINGS HELD SINCE LAST REGULAR MEETING

Cemetery and Parks 4 th April 2012

It was AGREED to recommend to full Council that:

• The Clerk contact the gentleman who used to work for RoSPA and take up his offer of doing one park with the other at half price as the East Riding were no longer doing these park checks rather than going for the 3 quote option. Agreed.

• A 5% increase is added to the burial charges with effect from 1 st April 2012. Agreed

Personnel 4 th April 2012

It was AGREED to recommend to full Council that:

• A new contract be drawn up for the Market Organiser for 7 hours per month for the LPM with any additional hours being recompensed as additional hours and that the Market Organiser be invited to a personnel meeting to explain the position as suggested in the ERNLLCA e mail. 6 for 3 against - Agreed

• Staff talks further about a uniform and come back with suggestions to full council. It was also suggested that in any event it would be good idea for name badges to be worn so members of the public knew who they were talking to. Agreed this should be dealt with in Personnel once staff have decided on what they would like to wear

Town Planning 15 th February 2012

• There were no recommendations to full council from the Town planning meeting

11. REQUESTS FOR RESERVED GRAVES

There were no requests for grave reservations. 6344

12. TO RECEIVE FINANCIAL REPORTS

MARKET WEIGHTON TOWN COUNCIL PAYMENTS 2011/2012

DATE CREDITOR NAME DETAILS TOTAL P/SPENT £2,650.00 £2,600.24

22.03.12 ERYC Pensions Contributions (March) £667.90 £77,950.00 22.03.12 HM Revenue & Customs PAYE & NI Conts (Ee's & Er's) (Mar) £836.82 £71,647.65 23.03.12 Staff March Salaries £3,437.18

Victoria Stoker (year end SAGE 23.03.12 Bishop Wood Accountancy HMRC problems) 100.80 £5,961.00 £3,591.00

29.03.12 Bryan Denness Electrical Testing 285.24 £1,500.00 £5,932.26

30.03.12 E-On Gas, 2 Linegate £474.52 £17,290.00 £17,369.53

23.03.12 Lesley-Jane Holt Travel Expenses 12.40 £3,300 29.03.12 Peter Hemmerman Travel Expenses 73.20 £3,855.77

£5,950.00 £505.32

23.03.12 ER Supplies Storage Files 4.13 £3,500.00 £3,922.71

29.03.12 M.W Community Hall Donations 100.00 £3,850.00 £3,612.94

23.03.12 Cllr Hemmerman Charity Tickets (also Mileage/Fuel) 36.00 £12,200.00 £9,519.19

26.03.12 Peter Allinson Petrol 20.00 £750.00 29.03.12 Co-op Milk 1.10 £302.45 30.03.12 Post Office Ltd Stamps 8.64

£24,979.00 £18,520.71

Total £6,057.93

MARKET WEIGHTON TOWN COUNCIL PAYMENTS 2012/2013 Starting from 1 st April 2012 DATE CREDITOR NAME DETAILS TOTAL P/SPENT 11.04.12 ERYC Commercial Waste Collection - Town Hall 317.46 £3,450.00 11.04.12 ERYC Commercial Waste Collection - Cemetery 189.28 £741.74 11.04.12 ERYC Lease of Land at St Helens Well, Hudson Way 114.00 11.04.12 ERYC Lease of Land Off Aspen Close 121.00 £78,179.00

6345 £5,430.00

02.04.12 M.W Community Hall Hire for Town Meeting 22nd May £20.00 £17,404.00 02.04.12 M.W Community Hall Hire for Garden Awards Evening 26 th Oct 100.00 £1,533.51 02.04.12 M.W Community Hall Hire for Civic Service 29th April 100.00 02.04.12 M.W Community Hall Housing of CCTV on Playground 100.00 02.04.12 Yorkshire Water 2 Linegate 11.67 02.04.12 Yorkshire Water 15 Sandwalk 52.55 02.04.12 Yorkshire Water Cemetery 21.00 02.04.12 Yorkshire Water Market Place 15.00 02.04.12 E-On Electricity - 2 Linegate 238.29 05.04.12 ERYC - Council Tax Holme Road Cemetery £61.19 05.04.12 ERYC - Council Tax 15 Sandwalk £131.81 05.04.12 ERYC - Council Tax 2 Linegate £59.73 05.04.12 ERYC - Council Tax Market Place £52.43 12.04.12 Orange Handyman Mobile £10.47 12.04.12 KF Supplies Handyman Supplies 164.38 £3,900.00 12.04.12 MW Farm Supplies Handyman Supplies 203.28 £330.11 12.04.12 Stencil Warehouse Ltd Dog Mess Stencils 28.48 04.04.12 Lloyds TSB Petrol/Business Chargecard 87.50 £5,460 £87.50 12.04.12 Servo Ltd Hardware Maintenance 36.84 £7,200 16.04.12 Sage Ltd Payroll Disc 132.00 £140.70 £3,800.00

£3,950.00

12.04.12 Bullfinch Ltd Church Tower Beacon for 4 th June 370.80 £12,250.00 370.80 02.04.12 Asda Coffee 3.00 £870.00 04.04.12 Co-op Milk 1.10 8.04 05.04.12 Co-op Brasso 3.00 10.04.12 Co-op Milk 0.94 £18,400.00

TOTAL: 2747.20

RECEIPTS 2011/2012 – Up to 31 st March 2012 DATE CREDITOR NAME DETAILS TOTAL 22.03.12 Mr Andy Duffill Allotment Plot B19 30.00 23.03.12 Mr Warren Allotment Plot B12 30.00 23.03.12 Mr M McKinney Allotment Plot D9 30.00 23.03.12 Mrs Z Preston Allotment Plot D18 30.00 23.03.12 Mr & Mrs Brady Allotment Plot B10 30.00 23.03.12 Mr Harris Allotment Plot D8 30.00 28.03.12 Mr D Spooner Allotment Plot C13 30.00 28.03.12 Mr Edmond Morrow Allotment Plot A1 30.00 28.03.12 Mr Leetham Allotment Plot B4 30.00 28.03.12 Mr P Lowe Allotment Plot D19 30.00 28.03.12 Mr C Emmerson Allotment Plot D21 30.00 28.03.12 P Hawkett Allotment Plot E6 30.00 28.03.12 S Ireland Allotment Plot B6 30.00 28.03.12 Charlotte Brown Allotment Plot B18 45.00 28.03.12 Neil Rowland Allotment Plot A8 30.00 28.03.12 Mrs Hayfield Allotment Plot D20 45.00 29.03.12 Mr Martin Scott Allotment Plot C9 and strimmed 40.00 6346 29.03.12 The Life Centre Photocopying charges 23.00 29.03.12 Mr Smith Allotment Plot C5 30.00 29.03.12 Mr Bushby Allotment Plot E7 45.00 30.03.12 Mrs Moss Allotment Plot B3 30.00 30.03.12 Amanda Michaels Allotment Plot A18 30.00 30.03.12 Amanda Michaels Allotment Plot A19 30.00 30.03.12 Mr Gray Allotment Plot C18 30.00 30.03.12 Mr Gray Allotment Plot C17 30.00 30.03.12 Mr Rhodes Allotment Plot A2 30.00 30.03.12 Mr Walker Allotment Plot A9 30.00 858.00

RECEIPTS 2012/2013 – Starting 1 st April 2012 DATE CREDITOR NAME DETAILS TOTAL 02.04.12 Watson Allotment Plot D15 30.00 02.04.12 Burrows Allotment Plot B7 30.00 02.04.12 Hagston Allotment Plot C3 30.00 02.04.12 Thornhill Allotment Plot E3 45.00 03.04.12 Binnington Allotment Plot B22 30.00 03.04.12 Nicholson Allotment Plot A13 30.00 03.04.12 Wilson Allotment Plot C6 30.00 03.04.12 Loftus Allotment Plot D14 30.00 03.04.12 Wollaston Allotment Plot D22 45.00 05.04.12 Duncan Allotment Plot C7 30.00 05.04.12 Crabbe Allotment Plot E4 45.00 11.04.12 Speck Allotment Plot B21 30.00 11.04.12 Rotherhams Headstone - Kenneth J Cranfield 58.20 11.04.12 Rotherhams Inscription - Edie Sweet 21.50 02.04.12 Older Peoples Charter Coffee Machine Tokens 2.70 02.04.12 Dales Countryside Museum Photocopying of large poster 0.50 05.04.12 East Riding Yorkshire Council Commuted Sums Repayment - St Helens Well 56.37 16.04.12 Mr Baker Photocopying 0.40 TOTAL: 544.67

The Clerk confirmed that receipts and payments were split due to the end of year. The finance report was agreed. The Clerk also asked about a blower for the Handyman. The price of a blower was above that able to be authorised by the Clerk. The Clerk was asked if the Cemetery Attendant had one but if not the Clerk was given authority to purchase one for the handyman.

13. REQUESTS FOR DONATIONS

Cllr Chicken asked that a donation be sent to Mr Steve Moran who had done the premiership pedalathon to raise money and awareness for duchenne muscular dystrophy. As this money would help a local boy via the St Martins Hospice it was proposed by Cllr Rudd and seconded by Cllr Frith that £50 be donated towards this good cause. AGREED. Cllr Chicken was to let the Clerk have details on who the cheque should be made payable to and where this should be sent.

14. FORTHCOMING EVENTS DIARY AND REPORTS FROM LAST MEETING

The events diary was passed to all. Any items intended for inclusion should be sent to the Town Clerk. When an invite is received through the post it will automatically be included and only be marked ‘not attending’ where appropriate. It was noted by all that the Mayor and Mayoress had been very busy attending functions and representing the Market Weighton Town Council. Cllr Chicken, Cllr Frith and Cllr Townshend had also attended some events.

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15. TO CONSIDER PLANNING APPLICATIONS

DC/12/00946/PLF David Wilson Homes Yorkshire (East) Division Mr Paul Butler, Alpha Court, Monks Cross Drive York, North Yorkshire, YO32 9WN

Full Planning Permission: Erection of conservatory to rear of plot 10 at

Location: Land East Of 10 Ash Grove Market Weighton

Level: Delegated

MWTC HAVE NO COMMENTS ON THIS APPLICATION ______

DC/12/01169/PLF Mr Rob Kendall, RG Kendall 7 Sons Ltd, Low Grange Farm, Holme Road, Shiptonthorpe, East Riding Of Yorkshire, YO43 3PZ

Full Planning Permission: Erection of an agricultural building for straw storage

Location: Low Grange Farm Holme Road Shiptonthorpe East Riding Of Yorkshire YO43 3PZ

Level: Delegated

MWTC RECOMMEND APPROVAL OF THIS APPLICATION

DC/12/00954/PLF Mr Walkington, C/O Agent

Full Planning Permission: Erection of a grain store building at

Location: Skelfrey Park Farm York Road Market Weighton East Riding Of Yorkshire YO43 3PT

Level: Delegated

MWTC RECOMMEND APPROVAL OF THIS APPLICATION

DC/12/01252/VAR Dr Mustafa Giaffer, 44 Harbour Way, Hull, East Riding Of Yorkshire, HU9 1PL

Variation of Condition (s) Variation to conditions 3 (window frames), 9 (no alterations) and 11 (approved Plans) of planning reference 09/01290/PLF

Location: Middle Dale Wold Road Market Weighton East Riding Of Yorkshire YO43 4NF 6348

Level: Delegated

MWTC RECOMMEND REFUSAL BECAUSE WE BELIEVE CONDITIONS ARE PUT THERE FOR A REASON

DC/12/01424/VAR The Joseph Rowntree Housing Trust, The Homestead, 40 Water End, York, North Yorkshire, YO30 6WP

Variation of Condition (s): Variation of condition 7 (landscaping) and condition 10 (permitted plan) on planning permission 10/03221/PLF

Location: Orchard Court 11 Road Market Weighton East Riding Of Yorkshire YO43 3JN

Level: Delegated

MWTC RECOMMEND APPROVAL OF THIS APPLICATION

DC/12/01321/PLF Mr Jason Plenty, Glebe Farm Buildings, Full Sutton York, North Yorkshire, YO41 1HW

Full Planning Permission: Change of use of existing units to dance studio

Location: Starbright Dance Centre Unit 14 Brookfield Business Park Clay Lane Market Weighton East Riding Of Yorkshire YO43 3PU

Level: Delegated

MWTC RECOMMEND APPROVAL OF THIS APPLICATION

PLANNING APPEALS DECIDED BY INFORMAL HEARING

Proposal: Integrated Waste Management Facility comprising an in vessel composting plant, MSW transfer station, recyclate transfer station and an improved civic amenity waste recycling site (Duplicate application of 06/06227/STPLFE) Amended Proposal: The resiting of the MSW transfer station, recyclate transfer staton and improved civic amenity waste recycling site together with associated amendments to the Environment Statement (Renewal of Planning Permission 06/06233/STPLFE)

Address: Gallymoor Landfill Site, Market Weighton Road, Holme Upon Spalding Moor, East Riding Of Yorkshire

MWTC HAVE NO COMMENTS ON THIS APPLICATION

______

16. TO RECEIVE PLANNING DETERMINATIONS

DC/12/00033/PAD/WESTWW Mr Musa Hasanbasoglu, 93 York Road, Market Weighton, East Riding Of Yorkshire, YO43 3EE

Consent to Display an Advertisement: Retention of externally illuminated fascia sign to side elevation at first floor level at 6349

Location: 93 York Road Market Weighton East Riding Of Yorkshire YO43 3EE

REFUSED SUBJECT TO ONE CONDITION

MWTC FEEL THAT THIS SIGN IS INAPPROPRIATE DUE TO THE COLOUR SIZE AND CONTENT AS IT IS ON THE EDGE OF A CONSERVATION AREA. MWTC FEEL THIS MATTER SHOULD GO TO COMMITTEE – 22.02.12

17. TO DISCUSS ANY RELEVANT COMMITTEE AND COMMUNITY ISSUES

Cllr Frith – Asked about shrubs in the planters – it was thought some of the were looking worse for wear. The Clerk stated that the handyman was dead heading some but that other plants had been delayed due to the bad weather and the fact that there were still frosts – the handyman was to sort the planters out as soon as the weather allowed with the help of the assistant handyman. Cllr Frith also asked about the bus going to the Community Hall. Councillor Botting confirmed that Beverley Community Lift could be contacted. Market Weighton Town Council no longer paid for the bus to go into the town since the Friday Market was stopped.

Cllr Townshend – Asked for a copy of the Standing Orders as he had not received them last year. The Clerk said she would e mail them out.

Cllr Stellings – Stated he had spoken to residents complaining about the altered junction on Holme Road. A discussion took place as it was felt there was an overtaking problem. Cllr Rudd to take this to ERYC – in the fact that there was continuing traffic problems, although ERYC had said the slip road had stopped accidents at similar junctions and that it made people think a bit more and take more care. This had been pointed out to Mr Mackay previously. The Clerk was asked to write to Malcolm Smith, Principal Engineer and let him know there had been several notifications of near misses.

With regard to the building next to Leaks butchers the enforcement officer had recommended that the roof be lowered.

18. DATE OF NEXT REGULAR MEETING OF MARKET WEIGHTON TOWN COUNCIL

The next Meeting of Market Weighton Town Council will be held on Wednesday 16 th May 2012 at 7.00pm in the Council Chamber. This will be the Annual Meeting. The Clerk reminded Councillors that the election was on the 26 th April, the Civic Service on the 29 th April and the annual town meeting on the 22 nd May.

There being no further business to discuss, the Town Mayor thanked Members for their attendance and declared the Meeting closed at 8.50pm.