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Minutes of the Ordinary Meeting of Upper Hunter Shire Council Held on Monday, 23 April 2007 in the Council Chambers, Vennacher Street, Merriwa Commencing at 4.00 Pm

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Minutes of the Ordinary Meeting of Upper Hunter Shire Council Held on Monday, 23 April 2007 in the Council Chambers, Vennacher Street, Merriwa Commencing at 4.00 Pm MINUTES OF THE ORDINARY MEETING OF UPPER HUNTER SHIRE COUNCIL HELD ON MONDAY, 23 APRIL 2007 IN THE COUNCIL CHAMBERS, VENNACHER STREET, MERRIWA COMMENCING AT 4.00 PM PRESENT: Cr Barry Rose (Chairman), Cr Nat Doonan, Cr Errol Cottle, Cr Deirdre Peebles, Cr Lee Watts, Cr Errol Bates, Cr Les Parsons Cr Peter Hodges and Cr John Scriven. APOLOGIES: Mr Daryl Dutton (General Manger) IN ATTENDANCE: Mr David Casson (Director Environmental Services), Mr Bede Spannagle (Director Technical Services), Mr Wayne Cossens (Acting General Manager), Mr Steve Pryor (Deputy Director Corporate Services) and Mrs Robyn Cox (Executive Personal Assistant). ADOPTION OF MINUTES: RESOLVED that the minutes of the ordinary meeting held on 26 March 2007 be adopted. Moved: Cr D Peebles Seconded: Cr L Parsons CARRIED DECLARATIONS OF INTEREST: Cr L Parsons C.4.13 Walfertan Community Consultation Committee PUBLIC PARTICIPATION: 3.30pm Naturalisation Ceremony • Miss Sarah Flynn • Mr Shalabh Sahu • Mrs Sadhana Sahu • Mr Ejaz Hussain A.4.4 Presentation on Environmental and Economic Concept for Development in the Merriwa Area Ms Myfanwy Peebles Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 1 UPPER HUNTER SHIRE COUNCIL Ordinary Meeting - 23 April 2007 TABLE OF CONTENTS MAYORAL MINUTES ...................................................................................................4 A.4.1 PROPOSAL FOR RENEWAL OF ALCOHOL FREE ZONE – SCONE......................................4 A.4.2 SCONE PUBLIC SCHOOL P&C ASSOCIATION......................................................................9 A.4.3 GARFORD FIRE ENGINE.......................................................................................................10 A.4.4 PRESENTATION ON ENVIRONMENTAL AND ECONOMIC CONCEPT FOR DEVELOPMENT IN THE MERRIWA AREA............................................................................12 A.4.5 TENDER FOR ROAD WORKS - INTERSECTION OF NEW ENGLAND HIGHWAY AND SCONE TOYOTA ENTRANCE.......................................................................................13 COMMITTEE/DELEGATES REPORTS......................................................................14 C.4.1 FINANCE COMMITTEE..........................................................................................................14 C.4.2 UPPER HUNTER REGIONAL LIBRARY COMMITTEE..........................................................15 C.4.3 MERRIWA FESTIVAL OF THE FLEECES COMMITTEE .......................................................17 C.4.4 MERRIWA TOURISM AND PROMOTION COMMITTEE .......................................................20 C.4.5 MURRURUNDI AND DISTRICT HISTORICAL SOCIETY ......................................................23 C.4.6 MURRURUNDI CTC COMMITTEE.........................................................................................27 C.4.7 COMMUNITY DEVELOPMENT COMMITTEE .......................................................................31 C.4.8 DEVELOPMENT AND ENVIRONMENTAL SERVICES COMMITTEE...................................36 C.4.9 WORKS AND TECHNICAL SERVICES COMMITTEE ...........................................................39 C.4.10 MERRIWA AGED HOSTEL COMMITTEE ..............................................................................50 C.4.11 ADVANCING ABERDEEN COMMITTEE................................................................................53 C.4.12 SCONE COMMUNITY WATCH COMMITTEE........................................................................56 C.4.13 WALFERTAN COMMUNITY CONSULTATION COMMITTEE ...............................................59 DEVELOPMENT .........................................................................................................61 D.4.1 DEVELOPMENT APPLICATION NO. 30/07 DWELLING (DUAL OCCUPANCY) 1 JEAN O'BRIEN CLOSE, ABERDEEN ..................................................................................61 D.4.2 SCONE LOCAL ENVIRONMENTAL PLAN 67 – NEW ENGLAND HIGHWAY SCONE – SPECIAL BUSINESS 3( B) ZONE............................................................................................63 GENERAL ADMINISTRATION ...................................................................................67 G.4.1 SHIRES ASSOCIATION NSW ANNUAL CONFERENCE 2007..............................................67 G.4.2 ANZAC DAY 2007 ...................................................................................................................69 G.4.3 COUNCIL SEAL: ASSIGNMENT OF LEASE - AROMAS ON MAYNE...................................70 G.4.4 DRAFT MANAGEMENT PLAN AND BUDGET 2007/8 - 2009/10 ...........................................71 G.4.5 MERRIWA COMMUNITY BUS................................................................................................72 WORKS/TECHNICAL .................................................................................................74 J.4.2 ROAD CLOSURE - ABERDEEN.............................................................................................74 J.4.2 PLANT REPLACEMENT PROGRAM – PURCHASE SELF PROPELLED ROLLER..............78 Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 2 QUESTIONS WITHOUT NOTICE Cr D Peebles 1. Settlers Arcade – Merriwa Enquired about work to be done at the site as it is coming up to the 10 th year since fire damage. Director Environmental Services advised that the owners have instructed architects and are awaiting them to submit plans for the façade. 2. Weather Map Was Council aware that Merriwa has been removed from the weather map on NBN? Advised that Community Services Officer at Merriwa was investigating. Cr P Hodges 1. Service Centre Kelly Street Enquired if the area around the Service Centre north of Scone could be tidied up. Director Environmental Services advised that he will follow it up with the owners. Cr E Cottle 1. Police Response to Accidents Enquired if any action could be taken in regard to police responding to accidents at dangerously high speeds after other emergency vehicles have already arrived at the incident. RESOLVED that Council write to the Minister for Police with a copy sent to the Local Member for Upper Hunter in regard to unnecessary speeding by police responding to accidents. Moved: Cr E Cottle Seconded: Cr P Hodges CARRIED 2. Fruit Fly Requested that Council implement improved management of fruit trees in the Upper Hunter Shire. Director Environmental Services advised that he will follow up. 3. Merriwa Races Was Council aware of the good work done by Council staff prior to the Merriwa Races and could it be done in future years. Director Technical Services advised that it will be continued. Cr L Watts 1. Kelly Street Upgrade Enquired whether there was anything happening in regard to the upgrade of Kelly Street as there is concern with U-turns, aged people crossing and wide loads. The Mayor advised that Council is awaiting RTA to vote funds and determine final design. 2. State Rail Will Council write to State Rail requesting signage directing people how to get tickets to the train as the station is unmanned. Director Technical Services advised that a letter will be written to State Rail. Cr E Bates 1. Ridgelands Road Can improvement work be done on Ridgelands Road. Director Technical Services advised that he will investigate the matter and report to the Works & Technical Services Committee. Cr N Doonan 1. Policing Enquired whether Council was still awaiting a response from Minister for Police regarding policing in Murrurundi. The Mayor advised that Council is still awaiting a reply. Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 3 MAYORAL MINUTES Section: MAYORAL MINUTE A.4.1 PROPOSAL FOR RENEWAL OF ALCOHOL FREE ZONE – SCONE Council: 23 April 2007 RECOMMENDATION: 1. That Council advertise and place on public exhibition, the proposal to renew the present alcohol-free zone for a three (3) year period from the 15 April 2007 to 15 April 2010, and invite representations and objections from relevant organisation, persons or groups in the area as per Ministerial guidelines. 2. That Council’s reasons for supporting the renewal of the proposed zone be given as; “Local Police advise that enforcement of the alcohol free zones does reduce the number of alcohol related offences and unruly behaviour including littering and malicious damage to property and request extension of the Zones for a further three (3) year term.” 3. The area subject to the proposed renewal of an alcohol-free zone be defined as: • The whole of Guernsey Street from White Park entrance gates to Kelly Street. • The whole of Kelly Street from Guernsey Street to Main Street. • Shaw Street to Susan Street. • Susan Street from Guernsey Street to Main Street. • Main Street from Susan Street to Kelly Street. • St Aubins Street from Guernsey Street to Main Street. • The whole of Kingdon Street from Aberdeen Street to Main Street. • The whole of Liverpool Street from Aberdeen Street to Main Street. • The whole of Hill Street from White Park entrance to Liverpool Street. BACKGROUND: The present Council alcohol free zone declarations in the Scone town area were due to expire on 15 April 2007. Councils are permitted to initiate their own action for the renewal of alcohol free zones. An alcohol-free zone may be declared up to a maximum period of three (3) years and advice/consultation with the Anti-Discrimination Board is no longer mandatory in this Shire although Council has the option to advise the Board of any proposals, if it so desires. For the purpose of this proposal, preliminary
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