MINUTES OF THE ORDINARY MEETING OF UPPER HUNTER SHIRE COUNCIL HELD ON MONDAY, 23 APRIL 2007 IN THE COUNCIL CHAMBERS, VENNACHER STREET, MERRIWA COMMENCING AT 4.00 PM
PRESENT:
Cr Barry Rose (Chairman), Cr Nat Doonan, Cr Errol Cottle, Cr Deirdre Peebles, Cr Lee Watts, Cr Errol Bates, Cr Les Parsons Cr Peter Hodges and Cr John Scriven.
APOLOGIES:
Mr Daryl Dutton (General Manger)
IN ATTENDANCE:
Mr David Casson (Director Environmental Services), Mr Bede Spannagle (Director Technical Services), Mr Wayne Cossens (Acting General Manager), Mr Steve Pryor (Deputy Director Corporate Services) and Mrs Robyn Cox (Executive Personal Assistant).
ADOPTION OF MINUTES:
RESOLVED that the minutes of the ordinary meeting held on 26 March 2007 be adopted.
Moved: Cr D Peebles Seconded: Cr L Parsons CARRIED
DECLARATIONS OF INTEREST:
Cr L Parsons C.4.13 Walfertan Community Consultation Committee
PUBLIC PARTICIPATION:
3.30pm Naturalisation Ceremony • Miss Sarah Flynn • Mr Shalabh Sahu • Mrs Sadhana Sahu • Mr Ejaz Hussain
A.4.4 Presentation on Environmental and Economic Concept for Development in the Merriwa Area Ms Myfanwy Peebles
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 1
UPPER HUNTER SHIRE COUNCIL
Ordinary Meeting - 23 April 2007
TABLE OF CONTENTS
MAYORAL MINUTES ...... 4
A.4.1 PROPOSAL FOR RENEWAL OF ALCOHOL FREE ZONE – SCONE...... 4 A.4.2 SCONE PUBLIC SCHOOL P&C ASSOCIATION...... 9 A.4.3 GARFORD FIRE ENGINE...... 10 A.4.4 PRESENTATION ON ENVIRONMENTAL AND ECONOMIC CONCEPT FOR DEVELOPMENT IN THE MERRIWA AREA...... 12 A.4.5 TENDER FOR ROAD WORKS - INTERSECTION OF NEW ENGLAND HIGHWAY AND SCONE TOYOTA ENTRANCE...... 13
COMMITTEE/DELEGATES REPORTS...... 14
C.4.1 FINANCE COMMITTEE...... 14 C.4.2 UPPER HUNTER REGIONAL LIBRARY COMMITTEE...... 15 C.4.3 MERRIWA FESTIVAL OF THE FLEECES COMMITTEE ...... 17 C.4.4 MERRIWA TOURISM AND PROMOTION COMMITTEE ...... 20 C.4.5 MURRURUNDI AND DISTRICT HISTORICAL SOCIETY ...... 23 C.4.6 MURRURUNDI CTC COMMITTEE...... 27 C.4.7 COMMUNITY DEVELOPMENT COMMITTEE ...... 31 C.4.8 DEVELOPMENT AND ENVIRONMENTAL SERVICES COMMITTEE...... 36 C.4.9 WORKS AND TECHNICAL SERVICES COMMITTEE ...... 39 C.4.10 MERRIWA AGED HOSTEL COMMITTEE ...... 50 C.4.11 ADVANCING ABERDEEN COMMITTEE...... 53 C.4.12 SCONE COMMUNITY WATCH COMMITTEE...... 56 C.4.13 WALFERTAN COMMUNITY CONSULTATION COMMITTEE ...... 59
DEVELOPMENT ...... 61
D.4.1 DEVELOPMENT APPLICATION NO. 30/07 DWELLING (DUAL OCCUPANCY) 1 JEAN O'BRIEN CLOSE, ABERDEEN ...... 61 D.4.2 SCONE LOCAL ENVIRONMENTAL PLAN 67 – NEW ENGLAND HIGHWAY SCONE – SPECIAL BUSINESS 3( B) ZONE...... 63
GENERAL ADMINISTRATION ...... 67
G.4.1 SHIRES ASSOCIATION NSW ANNUAL CONFERENCE 2007...... 67 G.4.2 ANZAC DAY 2007 ...... 69 G.4.3 COUNCIL SEAL: ASSIGNMENT OF LEASE - AROMAS ON MAYNE...... 70 G.4.4 DRAFT MANAGEMENT PLAN AND BUDGET 2007/8 - 2009/10 ...... 71 G.4.5 MERRIWA COMMUNITY BUS...... 72
WORKS/TECHNICAL ...... 74
J.4.2 ROAD CLOSURE - ABERDEEN...... 74 J.4.2 PLANT REPLACEMENT PROGRAM – PURCHASE SELF PROPELLED ROLLER...... 78
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 2 QUESTIONS WITHOUT NOTICE
Cr D Peebles
1. Settlers Arcade – Merriwa Enquired about work to be done at the site as it is coming up to the 10 th year since fire damage. Director Environmental Services advised that the owners have instructed architects and are awaiting them to submit plans for the façade.
2. Weather Map Was Council aware that Merriwa has been removed from the weather map on NBN? Advised that Community Services Officer at Merriwa was investigating.
Cr P Hodges
1. Service Centre Kelly Street Enquired if the area around the Service Centre north of Scone could be tidied up. Director Environmental Services advised that he will follow it up with the owners.
Cr E Cottle
1. Police Response to Accidents Enquired if any action could be taken in regard to police responding to accidents at dangerously high speeds after other emergency vehicles have already arrived at the incident.
RESOLVED that Council write to the Minister for Police with a copy sent to the Local Member for Upper Hunter in regard to unnecessary speeding by police responding to accidents.
Moved: Cr E Cottle Seconded: Cr P Hodges CARRIED
2. Fruit Fly Requested that Council implement improved management of fruit trees in the Upper Hunter Shire. Director Environmental Services advised that he will follow up.
3. Merriwa Races Was Council aware of the good work done by Council staff prior to the Merriwa Races and could it be done in future years. Director Technical Services advised that it will be continued.
Cr L Watts
1. Kelly Street Upgrade Enquired whether there was anything happening in regard to the upgrade of Kelly Street as there is concern with U-turns, aged people crossing and wide loads. The Mayor advised that Council is awaiting RTA to vote funds and determine final design.
2. State Rail Will Council write to State Rail requesting signage directing people how to get tickets to the train as the station is unmanned. Director Technical Services advised that a letter will be written to State Rail.
Cr E Bates
1. Ridgelands Road Can improvement work be done on Ridgelands Road. Director Technical Services advised that he will investigate the matter and report to the Works & Technical Services Committee.
Cr N Doonan
1. Policing Enquired whether Council was still awaiting a response from Minister for Police regarding policing in Murrurundi. The Mayor advised that Council is still awaiting a reply.
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 3 MAYORAL MINUTES
Section: MAYORAL MINUTE
A.4.1 PROPOSAL FOR RENEWAL OF ALCOHOL FREE ZONE – SCONE Council: 23 April 2007
RECOMMENDATION:
1. That Council advertise and place on public exhibition, the proposal to renew the present alcohol-free zone for a three (3) year period from the 15 April 2007 to 15 April 2010, and invite representations and objections from relevant organisation, persons or groups in the area as per Ministerial guidelines. 2. That Council’s reasons for supporting the renewal of the proposed zone be given as; “Local Police advise that enforcement of the alcohol free zones does reduce the number of alcohol related offences and unruly behaviour including littering and malicious damage to property and request extension of the Zones for a further three (3) year term.” 3. The area subject to the proposed renewal of an alcohol-free zone be defined as: • The whole of Guernsey Street from White Park entrance gates to Kelly Street. • The whole of Kelly Street from Guernsey Street to Main Street. • Shaw Street to Susan Street. • Susan Street from Guernsey Street to Main Street. • Main Street from Susan Street to Kelly Street. • St Aubins Street from Guernsey Street to Main Street. • The whole of Kingdon Street from Aberdeen Street to Main Street. • The whole of Liverpool Street from Aberdeen Street to Main Street. • The whole of Hill Street from White Park entrance to Liverpool Street.
BACKGROUND: The present Council alcohol free zone declarations in the Scone town area were due to expire on 15 April 2007. Councils are permitted to initiate their own action for the renewal of alcohol free zones. An alcohol-free zone may be declared up to a maximum period of three (3) years and advice/consultation with the Anti-Discrimination Board is no longer mandatory in this Shire although Council has the option to advise the Board of any proposals, if it so desires.
For the purpose of this proposal, preliminary consultation has occurred with local Police who have outlined the current position regarding the effectiveness and operation of the existing alcohol free zone and a copy of correspondence from local Police is included as Attachment 1.
Continuation of the Scone area alcohol free zone is considered necessary to enforce the prohibition of the consumption of alcohol in the streets particularly during the night when incidents of anti-social behaviour such as littering, malicious damage and other street offences tend to occur.
An outline of the operation of an alcohol-free zone is included as Attachment 2 and a copy of a street map showing the proposed area to be declared is included as Attachment 3.
ISSUES: The legislation has been found to be very effective by Police in controlling street drinking in Scone and the removal of the zones may cause an increase in alcohol related offences and anti-social behaviour in the Scone CBD/town area.
The continuation of the alcohol free zones within Scone CBD area has the full support of the New South Police Force. Should the zones be extended, it is requested, in addition to the signs placed on the streets, the consideration be given for a stencil to be made up with the words ALCOHOL FREE ZONE , and the words be stencilled onto the footpath at each corner/intersection within the alcohol free zone in order that all persons within the area are of no doubt that they are within a alcohol free zone.
SUSTAINABILITY: Not applicable.
OPTIONS: Adopt, amend or decline to adopt the recommendations.
FINANCIAL CONSIDERATIONS: Appropriate advertising and labour costs of $300.00 for signage updates are provided for in the current budget/Management Plan.
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 4 RESOLVED: 1. That Council advertise and place on public exhibition, the proposal to renew the present alcohol-free zone for a three (3) year period from the 15 April 2007 to 15 April 2010, and invite representations and objections from relevant organisation, persons or groups in the area as per Ministerial guidelines. 2. That Council’s reasons for supporting the renewal of the proposed zone be given as; “Local Police advise that enforcement of the alcohol free zones does reduce the number of alcohol related offences and unruly behaviour including littering and malicious damage to property and request extension of the Zones for a further three (3) year term.” 3. The area subject to the proposed renewal of an alcohol-free zone be defined as: • The whole of Guernsey Street from White Park entrance gates to Kelly Street. • The whole of Kelly Street from Guernsey Street to Main Street. • Shaw Street to Susan Street. • Susan Street from Guernsey Street to Main Street. • Main Street from Susan Street to Kelly Street. • St Aubins Street from Guernsey Street to Main Street. • The whole of Kingdon Street from Aberdeen Street to Main Street. • The whole of Liverpool Street from Aberdeen Street to Main Street. • The whole of Hill Street from White Park entrance to Liverpool Street.
Moved: Cr E Bates Seconded: Cr N Doonan CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 5 Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 6
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 7
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 8
Section: MAYORAL MINUTE
A.4.2 SCONE PUBLIC SCHOOL P&C ASSOCIATION Council: 23 April 2007
RECOMMENDATION:
That Council provide a $250 contribution to Scone Public P&C Association.
BACKGROUND:
Scone Public School P&C hold an annual event “Invermein Picnic by the Lake” during the Scone and Upper Hunter Horse Festival.
The event this year is to be held on 20 May 2007 Lake Glenbawn from 1pm
ISSUES:
The Scone P&C Association would like to include entertainment from local performers and the Muswellbrook Shire Big Band. They are seeking a contribution from council, towards this entertainment.
SUSTAINABILITY:
This activity may be considered in Council’s Cultural Activity Grants in future years.
OPTIONS:
That council, • To provide a $250 contribution. • Provide another amount for contribution.
FINANCIAL CONSIDERATIONS:
The P&C state that the cost of the entertainment prevision will be approximately $1,000.
RESOLVED that Council provide a $250 contribution to Scone Public P&C Association.
Moved: Cr P Hodges Seconded: Cr D Peebles CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 9
Section: MAYORAL MINUTE
A.4.3 GARFORD FIRE ENGINE Council: 23 April 2007
RECOMMENDATION:
That Council resolve to: 1 Endorse the resolution of the former Murrurundi Shire Council of 21/11/2000 and Liverpool Plains Shire Council of 28/2/2007; 2 Requests the Liverpool Plains Shire Council to return the Garford Fire Engine to the Murrurundi Historical Society in accordance with those resolutions; 3 Advise the Liverpool Plains Shire Council that the 1936 Garford Engine will be made available for functions within the Liverpool Plains Shire, and in particular Willow Tree; and, 4 Acknowledge the efforts of Mr Widdis and others in restoring the vehicle.
BACKGROUND:
At its meeting on 21 November 2000, the former Murrurundi Shire Council discussed the condition of the 1936 Garford Fire Engine and resolved that: 1 Council accept the offer of Mr Widdis to restore the Garford Fire Engine and that it be housed at the Willow Tree Fire Station. 2 The Fire Engine once restored be available for any functions within the Shire. 3 In the case of the Shire being amalgamated that the Fire Engine is to be returned to the Murrurundi Historical Society.
At its meeting on 28 February 2007, the Liverpool Plains Shire Council received a report from its Director Environmental & Community Services and resolved (inter alia): “(b) The 1936 Garford Engine be returned to the Murrurundi Historical Society in accordance with a resolution of the Murrurundi Shire Council carried on the 21st November 2000. (c) Council request that the 1936 Garford Engine be made available for functions within the Liverpool Plains Shire Council, and in particular Willow Tree.”
At its meeting on 28 March 2007, the Liverpool Plains Shire Council was addressed by Mr Widdis on this subject. The minutes record: “Mr. Fred Widdis addressed the meeting in relation to the resolution by Council (Minute No. 10808) in February 2007 to return the 1936 Garford Engine to the Murrurundi Historical Society in accordance with a resolution of the former Murrurundi Shire Council in November 2000.
Mr. Widdis advised that the engine had been in disrepair and was unhoused when a committee from Willow Tree restored the engine and provided accommodation for it at Willow Tree. At the time, the former Murrurundi Shire Council agreed that the Willow Tree committee would be the custodians of the engine and that it could be used by the people of Willow Tree for such things as parades and other promotional activities.
Mr.Widdis advised that he objected to the engine being returned to the Murrurundi Historical Society as it was located in Willow Tree at the time of amalgamation.
The Mayor noted the comments by Mr. Widdis and that these comments would be considered by Council in relation to its resolution in February 2007.”
During the Questions Without Notice section of the meeting, the minutes record: “Cr. Kelaher declared an interest in the following matter due to him being a former Councillor on the Murrurundi Shire Council.
10926. GARFORD FIRE ENGINE - Cr. Kelaher advised that he would like the fire engine to stay in Willow Tree because it was restored and housed by the Willow Tree community and was being held in Willow Tree at the time of amalgamation.
Cr. Kelaher left the meeting at 5.40 pm
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 10
10927. RESOLVED that a Rescission Motion be put to the April 2006 Council Meeting to rescind Minute No. 10808 of the February 2006 Council Meeting. [Crs Perkins/Anderson]
Cr. Kelaher returned to the meeting at 5.45 pm.”
At its meeting on 25 April 2007, the Liverpool Plains Shire Council will consider the rescission motion.
ISSUES:
The resolution and intent of the former Murrurundi Shire Council is clear – that the Garford Fire Engine, once restored, be available for any functions within the (former) Shire and, in the case of the (former) Shire being amalgamated, that the Fire Engine is to be returned to the Murrurundi Historical Society.
At its meeting on 25 April 2007, the Liverpool Plains Shire Council will consider a rescission motion which is clearly contrary to the resolution and intent of the former Murrurundi Shire Council.
SUSTAINABILITY:
The Garford Fire Engine would be protectively housed in Murrurundi between functions, to preserve the vehicle.
OPTIONS:
To support the resolution of the former Murrurundi Shire Council and the Liverpool Plains Shire Council by requesting the Liverpool Plains Shire Council return the Garford Fire Engine to the Murrurundi Historical Society.
To take no action.
FINANCIAL CONSIDERATIONS:
Cost of storage/garage for vehicle.
RESOLVED that Council resolve to: 1 Endorse the resolution of the former Murrurundi Shire Council of 21/11/2000 and Liverpool Plains Shire Council of 28/2/2007; 2 Request the Liverpool Plains Shire Council to return the Garford Fire Engine to the Murrurundi Historical Society in accordance with those resolutions; 3 Advise the Liverpool Plains Shire Council that the 1936 Garford Engine will be made available for functions within the Liverpool Plains Shire, and in particular Willow Tree; and, 4 Acknowledge the efforts of Mr Widdis and others in restoring the vehicle.
Moved: Cr N Doonan Seconded: Cr L Parsons CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 11
Section: MAYORAL MINUTE
A.4.4 PRESENTATION ON ENVIRONMENTAL AND ECONOMIC CONCEPT FOR DEVELOPMENT IN THE MERRIWA AREA Council: 23 April 2007
RECOMMENDATION:
That Council invite Ms Myfanwy Peebles to make a presentation to Council.
BACKGROUND:
Ms Peebles has requested that she present to Council an environmental and economic concept for development in the Merriwa area.
The concept was discussed with the Merriwa Progress Association recently and includes:
• What Merriwa can do for the environment; and, • Establishing businesses in Merriwa, by using “green” principles.
Ms Peebles is the coordinator of the concept and has advised that whilst preliminary research on some of the ideas has commenced, it is largely in its infancy and as a concept only.
ISSUES:
Council’s full support and approval of the concept has been sought to begin a more detailed approach and to commence work on the concept.
SUSTAINABILITY:
Not applicable.
OPTIONS:
To invite Ms Myfanwy Peebles to make a presentation to Council.
FINANCIAL CONSIDERATIONS:
Nil.
Council welcomed Ms Myfanwy Peebles to make a presentation to Council.
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 12
Section: MAYORAL MINUTE
A.4.5 TENDER FOR ROAD WORKS - INTERSECTION OF NEW ENGLAND HIGHWAY AND SCONE TOYOTA ENTRANCE Council: 23 April 2007
RECOMMENDATION:
That the General Manager be delegated authority to negotiate appropriate terms and conditions of contract and affix the common Seal of Council to the contract documents.
BACKGROUND:
Council have been requested to submit a tender for the construction of roadworks at the intersection of New England Highway and proposed Scone Toyota.
ISSUES:
• The intersection works have yet to receive approval from the Roads and Traffic Authority (RTA). • Any changes to scope of works made by the Roads and Traffic Authority will require negotiation between the developer and Council. • Works associated with water main and sewer connections are to be treated as variations.
SUSTAINABILITY:
The undertaking of private works assists in the generation of external revenue and utilisation of plant and equipment.
OPTIONS:
To adopt or amend the recommendation
FINANCIAL CONSIDERATIONS:
The work is proposed to be undertaken as private works.
RESOLVED that the General Manager be delegated authority to negotiate appropriate terms and conditions of contract and affix the common Seal of Council to the contract documents.
Moved: Cr P Hodges Seconded: Cr D Peebles CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 13 COMMITTEE/DELEGATES REPORTS
Section: COMMITTEE/DELEGATES
C.4.1 FINANCE COMMITTEE Council: 23 April 2007
RECOMMENDATION:
That the recommendations of the Finance Committee as circulated be adopted.
BACKGROUND:
The Finance Committee meeting has been called for Friday, 20 April 2007. Recommendations from that meeting will be available at the Council meeting.
ISSUES:
As per agenda paper.
OPTIONS:
Not applicable.
FINANCIAL CONSIDERATIONS:
As per report.
F.4.1 RESOLVED that Council note the financial report for the period.
Moved: Cr N Doonan Seconded: Cr L Watts CARRIED
F.4.2 RESOLVED that Council: 1. Note the comments on the budget variations by managers. 2. Vote the funds requested and note the source of funds, as detailed by the managers.
Moved: Cr N Doonan Seconded: Cr J Scriven CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 14
Section: COMMITTEES/DELEGATES REP82/07
C.4.2 UPPER HUNTER REGIONAL LIBRARY COMMITTEE Council: 23 April 2007
RECOMMENDATION:
That Council note the minutes of the Upper Hunter Regional Library Committee meeting held on 13 March 2007.
BACKGROUND:
A meeting of the Upper Hunter Regional Library Committee was held on 13 March 2007. Council was represented by Councillors Peebles and Hodges, Mr Wayne Cossens, Director Corporate Services and Mrs Donna Rea, Manager Community Services.
ISSUES:
Refer to attached minutes.
SUSTAINABILITY:
Not applicable.
OPTIONS:
Nil.
FINANCIAL CONSIDERATIONS:
Nil.
RESOLVED that Council note the minutes of the Upper Hunter Regional Library Committee meeting held on 13 March 2007.
Moved: Cr L Parsons Seconded: Cr D Peebles CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 15 ATTACHMENT 1
MINUTES OF THE UPPER HUNTER REGIONAL LIBRARY COMMITTEE MEETING HELD IN THE COUNCILLORS ROOM, ADMINISTRATION CENTRE, MAITLAND STREET, MUSWELLBROOK ON TUESDAY 13 MARCH, 2007 COMMENCING AT 4.00PM
PRESENT: Cr J. Lecky (Chair), Cr J. Douglas, Cr D. Peebles, Cr P. Hodges, Mr W. Cossens, Ms D. Rea, Mr S. McDonald, Ms U. Garland and Ms F. Hawthorne.
APOLOGIES: RESOLVED that apologies for inability to attend the meeting submitted by Mr D. Dutton. be ACCEPTED.
Moved: Cr P. Hodges Seconded: Cr D. Peebles
Ms U. Garland arrived at 4.06pm
DECLARATION OF INTEREST: Nil
DRAFT 2007/2008 BUDGET :
A report was submitted to the Committee outlining the draft Budget for 2007/2008.
RESOLVED that the draft Budget for 2007/2008 be ADOPTED.
Moved: Mr W. Cossens Seconded: Cr P. Hodges
FEES AND CHARGES POLICY
A report was submitted to the Committee providing information on proposed fees and charges for the Library Service in 2007/2008.
RESOLVED that the Library Committee Adopt the Updated Fees and Charges Policy and the fees as set out in the document.
Moved: Cr D. Peebles Seconded: Ms D. Rea
DATE OF NEXT MEETING:
RESOLVED that the date of the next meeting of the Committee be held on 8 May, 2007.
THERE BEING NO FURTHER BUSINESS THE CHAIRPERSON DECLARED THE MEETING CLOSED AT 4.28PM
______Cr J. Lecky (Chair)
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 16
Section: COMMITTEES/DELEGATES REP100/07
C.4.3 MERRIWA FESTIVAL OF THE FLEECES COMMITTEE Council: 23 April 2007
RECOMMENDATION:
That Council note the minutes of the meeting held 5 March 2007.
BACKGROUND:
The minutes of the meeting are included as attachment 1.
ISSUES:
As noted in the attached minutes.
SUSTAINABILITY:
Not applicable.
OPTIONS:
To adopt or amend the recommendation.
FINANCIAL CONSIDERATIONS:
RESOLVED that Council note the minutes of the meeting held 5 March 2007.
Moved: Cr D Peebles Seconded: Cr J Scriven CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 17 ATTACHMENT 1
MINUTES OF THE MERRIWA FESTIVAL OF THE FLEECES COMMITTEE MEETING HELD IN COUNCIL CHAMBERS, MERRIWA, ON MONDAY, 5 MARCH 2007 COMMENCING AT 6.00pm.
1.0 PRESENT: Cr Deirdre Peebles (Chair), Mrs Shirley Hunt, Mr James Bettington, Miss Charlotte Hynes, Mrs Pat Kirkby
2.0 IN ATTENDANCE: Lea Luckett
3.0 APOLOGIES: Mr Steve Pryor, Mrs Jan Cronin, Miss Sheree Kelly, Mr Ron Campbell
4.0 CONFIRMATION OF MINUTES
MOTION: That the Minutes of the Merriwa Festival of the Fleeces Committee Meeting held on Monday, 5 February 2007, a copy having been distributed to all members be taken as read and adopted.
J Bettington/Cr D Peebles CARRIED
5.0 BUSINESS ARISING FROM MINUTES
Dealt with in General Business
6.0 CORRESPONDENCE
IN - Letter of Resignation from Amanda Rawlinson - Letter from Croc Star - Sponsorship from Merriwa Pharmacy - Sponsorship from Davies, Thompson and Wright.
OUT - Sponsorship request letters to Businesses
7.0 GENERAL BUSINESS
• Charlotte is to investigate where the Lantern Sheep’s Head is located. It was last seen on the festival day in Shirley Sharpe’s window Charlotte to talk to Carlita to see if it is still there. • Croc Stars is a hunter based reptile show who have contacted Charlotte in regard to performing at the Festival. The cost is $250 for a one hour show or $400 for two one hour shows. It was decided to contact Croc Stars and discuss the possibility of them coming and performing two shows on festival day. • A letter of resignation has been received from Amanda Rawlinson. • The stalls price was discussed. It currently stands at $33 a stall. The committee decided to leave it at this price and look at raising the price next year. • Steve discussed the use of the RSL car park with Paul Murray and Paul was happy for the festival to utilise the space. • Steve had contacted the Secretary of the Welcoming Centre in regard to using the Welcoming Centre’s car park for the Festival. The Secretary then discussed the matter with Charlotte and would like a formal letter from the Committee requesting the use, so that she can take it to the next meeting. Charlotte is to write the letter and forward onto the Welcoming Centre’s Secretary. • Charlotte would like to get the brochures out by the end of April to utilise them for the Upper Hunter Food & Wine Affair and the Horse Festival. To do this she requires all times of event to be finalised at the next meeting. • Charlotte has contacted Charles Cook in regard to getting a band for the parade. Charles is going to discuss the festival at his next Scone RSL band meeting, but seemed very keen to participate. • The fireworks have been confirmed for 6.00pm on 9 th June • Fiona Saville is looking into getting a skate boarding display for the day of the festival. More information to come at a later meeting.
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 18 • James is unable to bring his sheep for the festival as they will be lambing. James is going to contact Wally Martin or Ian Beard in regard to their sheep. James is also going to discuss with them the possibility of them running the sheep dog trials. • It was suggested that if James’ sheep are lambing it would be good if he was able to bring a few lambs in for the children to look at. James said he would be happy to. • The Parade sheep are usually run down the street by Roy Baldock. Charlotte is to investigate whether we usually pay him. • A suggestion of picking particular sheep out from the parade and either marking them or numbering them and having a lotto or similar run was suggested. • A letter is to be sent out to the Australia Day winners in regard to judging the window display competition and parade. • The damper cooking is going ahead again this year with Shirley and Deirdre both committing themselves to the project.
8.0 DATE OF NEXT MEETING
2nd April 2007, 6pm, Merriwa Council Chambers.
THERE BEING NO FURTHER BUSINESS, the meeting concluded at 6.50pm.
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 19
Section: COMMITTEES/DELEGATES REP101/07
C.4.4 MERRIWA TOURISM AND PROMOTION COMMITTEE Council: 23 April 2007
RECOMMENDATION:
That Council note the minutes of the meeting held 15 February 2007.
BACKGROUND:
The minutes of the meeting are included as attachment 1.
ISSUES:
As noted in the attached minutes.
SUSTAINABILITY:
Not applicable.
OPTIONS:
To adopt or amend the recommendation.
FINANCIAL CONSIDERATIONS:
Nil
RESOLVED that Council note the minutes of the meeting held 15 February 2007.
Moved: Cr L Watts Seconded: Cr E Cottle CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 20 ATTACHMENT 1
MINUTES OF THE MERRIWA TOURISM AND PROMOTION COMMITTEE MEETING HELD IN THE COUNCIL CHAMBERS, MERRIWA, ON THURSDAY, 15 FEBRUARY 2007 COMMENCING AT 6.00PM.
1.0 PRESENT: Miss Charlotte Hynes, Mrs Di Inder, Mr Steve Pryor, Mrs Shirley Sharpe, Mr Len Coluccio, Mr Paul Murray, Mr Ted Finnie
2.0 IN ATTENDANCE:
3.0 APOLOGIES: Mr Glenn Hunt, Mrs Debbie Hunt, Cr Ean Cottle, Mrs Jenny Finnie, Mr Mark Inder
MOTION: That the apologies be accepted and the necessary leave of absence be granted.
C Hynes/S Pryor CARRIED
4.0 CONFIRMATION OF MINUTES
MOTION: That the Minutes of the Meeting of the Merriwa Tourism and Promotion Committee held on Thursday, 16 November 2006, a copy having been distributed to all members is taken as read and adopted.
C Hynes/D Inder CARRIED
5.0 DECLARATION OF INTERESTS
Nil declared
6.0 BUSINESS ARISING FROM MINUTES
Items dealt with under General Business
7.0 CORRESPONDENCE
7.1 Incoming Nil
7.2 Outgoing Nil
8.0 GENERAL BUSINESS
8.1 Cigarette Bin Noted the cigarette bins are in place and are being used.
8.2 Rotary Sign Noted ten businesses replied for the Rotary sign. It was decide to go ahead with the sign with the ten businesses and allow other businesses to advertise after the sign is erected.
8.3 David Crust Noted Charlotte is still waiting to hear back from David.
8.4 Town Mural Noted an update was given on the Town Mural. A funding application has been submitted for CASP funding through Arts NSW. The Mural is also likely to be a metal artwork rather than a painting artwork due to the cost of painting.
8.5 Meeting Dates Noted it was decided that it would be beneficial to the committee if the meetings were to be held bi-monthly.
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 21
8.6 Battery Rock Toilet Noted the toilet has been positioned at battery rock and should be working by the end of the month.
8.7 Solar System Sign Noted the Solar System sign has been assembled at Rotary Park. There was a sense of disappointment at the size of the 3d planet of Pluto, it is very insignificant in compared to the whole sign. The sign is however a very striking sign and adds another dimension to the park.
8.8 Wetlands Project Noted Rob Davidson has been assigned as the Community Support Officer, Goulburn River Catchment, replacing Mark Shortis. Steve to follow up with Rob and Mark about the project.
9.0 DATE OF NEXT MEETING
Thursday, 19 April 2007, Council Chambers, Merriwa commencing at 6.00pm.
There being no further business, the meeting concluded at 6.40pm
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 22
Section: COMMITTEES/DELEGATES REP103/07
C.4.5 MURRURUNDI AND DISTRICT HISTORICAL SOCIETY Council: 23 April 2007
RECOMMENDATION:
That Council note the minutes of the meeting held 13 February 2007.
BACKGROUND:
The Murrurundi and District Historical Society meet each second month.
ISSUES:
The Committee is currently fundraising for improvements and seating in the rear yard of the Museum.
SUSTAINABILITY:
Not applicable
OPTIONS:
Nil
FINANCIAL CONSIDERATIONS:
Nil
RESOLVED that Council note the minutes of the meeting held 13 February 2007.
Moved: Cr N Doonan Seconded: Cr E Bates CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 23 ATTACHMENT 1
MINUTES OF THE GENERAL MEETING OF THE MURRURUNDI & DISTRICT HISTORICAL SOCIETY, HELD AT THE MUSEUM, MAYNE STREET, MURRURUNDI ON 13 FEBRUARY 2007 COMMENCING AT 7.15PM
1.0 MEMBERS P Paton, C Farrow, C Hughes, B Riddell (minutes)
2.0 IN ATTENDANCE: Heather Ranclaud
3.0 APOLOGIES: Peter Norvill, Gwen Alchin, Janice Hollow, Judy Dysart, Zina Daniel, P Mitchell
MOTION: That the apologies be accepted.
MOVED: C Farrow SECONDED: C Hughes
4.0 ABSENT: C Drake Brockman
5.0 DECLARATION OF INTEREST: Nil
6.0 MINUTES OF THE PREVIOUS MEEETING:
MOTION: That the minutes of the previous meeting were read and found to be correct.
MOVED: C Farrow SECONDED: H Ranclaud
7.0 BUSINESS ARISING:
7.1 Audio Tapes
P Mitchell has brought over another tape to be copied and P Norvill is to try and locate tapes made by George Nethery.
7.2 Carpet
H Ranclaud reported that Donna Rea is trying to locate some second hand indoor/outdoor carpet and obtain quotes for laying it in the Phillip Mitchell wing.
8.0 CORRESPONDENCE:
IN Letter from UHSC re fire Engine 15.12.06 Xmas card from Australia Heritage Email from Deirdre Mooney, Brisbane re Edward Mooney d. 1864 at Wingen b. at Murrurundi Information from Peter Bradley re book The Judas Covenant (0412640975) $40 Email from Glenys Gordon re John Henry Clark, Charles Clark and Charles Kennedy c 1837 Cheque from B.Cawley for Ben Hall and Family book Email from Brian Carberry, Heritage Architect, Newcastle re Upper Hunter Heritage committee Postal note $25 from Wendy Swan National Library news February 2007 3 Books “The Judas Covenant” for sale at $40, $32 to Bradley $8 for Museum
OUT Email to Gordon re Clark & Kennedy Email to Mooney re Edward Mooney Letter to P Bradley ordering books for sale by Museum Letter to Swan re King family Book & receipt posted to Cawley E-mail Reply to Carberry, Ray Hynes willing to be on committee Receipt to Swan
Action: Upper Hunter Heritage Committee: Ray Hynes has volunteered to represent the Society.
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 24
9.0 TREASURER’S REPORT
Treasurer Farrow delivered the report which was seconded by P Paton Due to closing over the holiday period the only money collect was from the donation box.
Balance @ 12 December 2006 $1509.41 Donation box $17.70 Expenses Nil Balance $1527.11 (14 January 2007)
$500 grant money has been paid into account since by Council.
Accounts to be paid from petty cash passed at last meeting have not been paid. Accounts to be paid presented to this meeting by secretary $14.60.
10.0 GENERAL BUSINESS
10.1 Cottage Report
Carmel Hughes reported that Australia Day Award Celebrations were held on the 25 January on the eve of Australia day and that the ceremonies went off splendidly. Phil Cornish and his helpers assisted earlier to make the garden neat and tidy and a team of helpers helped set up the balloons, grounds, etc for the big night. A letter of thanks for all the people involved was received from the Mayor, Cr Rose. The financial balance held is $3252.82. A ramp for wheelchair access is needed at the back of the cottage and the pickets on the fence need rounding off to get rid of the sharp edges.
ACTION: H Ranclaud will follow up ramp requirements with Council.
10.2 Rear Yard of Museum and Ramp
The Upper Hunter Council workers have cleaned up the yard, put down asphalt, set up the exhibits and built a wheelchair access ramp. A gate has been ordered by the Council for access to the ramp and yard from the park. The yard is now accessible to the general public and when the gate is installed to the disabled public. When all of the exhibits are identified signs are to be made by the society and laminated. Ethel Haydon has offered to donate 4 litres of paint to paint the container. Robyn Orman has offered to donate $200 of products to raffle to purchase an outdoor table and a couple of chairs for the area. Cottage will donate 3 nice pot plants for the area.
ACTION: Letters of thanks to be sent to E Haydon, R Orman and the Cottage Committee when received.
10.3 Bench
If Council place a seat for the public it was suggested that the seat be placed in the park, near the trees opposite the bowling club. That would be an ideal place to rest for the public
10.4 Display
Options for materials to display exhibits we discussed.
ACTION: H Ranclaud to follow up with Museums and gallery about suitable products and B Riddell to price framed artists canvasses.
10.5 Australia Day 2008
Thinking caps on to plan float to participate.
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 25 10.6 Local Festival
MOTION: That if a local festival goes ahead in November the Museum would participate.
MOVED: B Riddell SECONDED: P Paton
There being no further business the meeting closed at 8.25pm.
The next meeting will be the Annual General Meeting and will be held at the Museum on Tuesday, 10 April at 7.00pm.
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 26
Section: COMMITTEES/DELEGATES REP104/07
C.4.6 MURRURUNDI CTC COMMITTEE Council: 23 April 2007
RECOMMENDATION:
That Council note the minutes of the meeting held 2 April 2007
BACKGROUND:
The Committee meet each second month to advise Council on maintaining and improving services offered at the CTC.
ISSUES:
The Committee is investigating upgrade of the current black and white photocopier to a colour photocopier.
SUSTAINABILITY:
Not applicable
OPTIONS:
Nil
FINANCIAL CONSIDERATIONS:
Nil
RESOLVED that Council note the minutes of the meeting held 2 April 2007.
Moved: Cr L Watts Seconded: Cr D Peebles CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 27 ATTACHMENT 1
Minutes of the meeting of the COMMUNITY TECHNOLOGY CENTRE COMMITTEE held at 5.05pm on Monday 2 April 2007 at the CTC@Murrurundi, Mayne Street Murrurundi
1.0 MEMBERS : Cr Lee Watts (Chair), Mr Steve Pryor, Mr Leslie Wand,
2.0 IN ATTENDANCE: Mrs Robyn Orman, Mrs Margaret Benham, Mr Rick Freeburn, Mrs Heather Ranclaud (minutes)
3.0 APOLOGIES: Mr Mark Martin, Mrs Meryl Edmonds,
4.0 ABSENT:
5.0 DECLARATION OF INTEREST: Heather Ranclaud (non pecuniary interest in an item in general business), Cr Watts (Scone Neighbourhood Resource Centre)
6.0 MINUTES OF THE PREVIOUS MEETING
MOTION: that the minutes of the meeting held on 19 January be adopted as a true and accurate record .
Moved: Steve Pryor Seconded: Leslie Wand CARRIED
7.0 BUSINESS ARISING
7.1 Storm event
At the January meeting it was agreed to write a letter of thanks to Rick Freeburn for his prompt action in turning off the power at the CTC when water entered the building. As Rick is a regular user of the CTC it was also agreed that the CTC Officer ask him to consider nominating as a Committee member.
Heather Ranclaud has written a letter of thanks to Rick and included a Section 355 nomination form for his consideration.
7.2 Training sessions
At the January meeting it was agreed;
• To charge $45 for a 3 hour training session • A minimum five participants are needed • Robyn Orman to advertise for volunteers and possible trainers. It was reported that the first training session will be held on Wednesday 4 April and vacancies for volunteers and trainers has been advertised in The Links.
7.3 CTC Assistance Manual
Robyn Orman has contacted Merriwa Resource Centre about CTC procedures.
7.4 Colour Copier
Robyn Orman tabled quotes for lease of a colour copier.
To note: Steve Pryor will review lease costs and price per page and present options and a recommendation to the June meeting.
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 28 8.0 FINANCIAL REPORT
8.1 Budget
Steve Pryor presented the current budget and tabled a copy of the CTC draft budget for 2007/08 noting an amount of $4,000 has been included for lease of the colour copier.
MOTION: Budget and draft 07/08 budget as presented be accepted
Moved: Cr Watts seconded: Leslie Wand CARRIED
9.0 CTC OFFICER’S REPORT
Robyn Orman spoke to her written report, (see attachment 1). 9.1 Electricity use Currently the VIC is included on CTC account. Note: Rick Freeburn will check with local electrician to measure electricity use of VIC refrigerators and freezer. 9.2 Banking CTC officer will liaise with VIC and arrange banking each Friday. 9.3 Room Layout for training It was reported that training is difficult with extra traffic in room from other customers. Options for a revised layout were discussed including concertina doors and screens. To note: resolved to accept CTC Officer’s report.
10.0 GENERAL BUSINESS
10.1 Options for training when numbers are low
Heather Ranclaud reported that numbers for a number of courses are often too low to run the course. Use of video conferencing was discussed as an option but service providers such as Tamworth Community College do not have facilities.
10.2 Website
Robyn Orman reported that the new website can now be accessed.
10.3 Training
It was reported that several courses will take place including Get into IT modules and multi media.
10.4 Committee membership
Cr Watts thanked Margaret Benham and Rick Freeburn for their interest in the CTC and for attending the meeting.
To note: Heather Ranclaud to provide nomination form to Margaret Benham and include completed forms for Council’s consideration with the next business paper.
11.0 NEXT MEETING
The next meeting will be held at 5pm on Monday 4 June 2007 at CTC@Murrurundi, 113 Mayne Street, Murrurundi.
There being no further business, the Chairman closed the meeting at 6.05pm.
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 29 Attachment 1
Manager’s Report for CTC@Murrurundi Period – 1 February 20087 to 31 March 2007
Statistics: Number of Customers using CTC
A total of 278 customers for the month of February A total of 297 customers for the month of March
Training Opportunities Offered at CTC@Murrurundi:
1. Quirindi Ace is running a Garden propagation course with Pauline Parker.
2. Technoseniors week was very successful with 12 seniors attending 2 days and 10 attending on the last day. We will commence Seniors morning once a month from May. 3. Robyn Orman has 5 booked in for a Get into Internet course on Wednesday night.
4. Kylie Anne Craig is going to come back and do some courses from the Get into it modules. As soon as she lets me know what courses she is going to do I will complete the brochure on training and have it sent out with the Links May edition.
5. Leslie Wand said he will do Advanced computers, Multi Media and Photoshop courses.
Sony Mavica Camera:
Sony Camera has been returned and is working well. There was no charge for repairs but a cost for postage was charged for return. Robyn Orman paid for delivery charge and request for reimbursement of said amount; $43.00.
Secretarial Services: • Production of Links, March & April editions.
Canon Photocopier:
Quote for Canon Colour printer. Canon have sent a quote for Canon iRC3380 Multifunctional Colour & BW printer/copier & Canon iRC2880 Multifunctional Colour & BW printer/copier BBE Tamworth have sent a quote for Toshiba e-Studio 3510C Colour Digital Multifunctional Copier . Both Canon & BBE have said they do not do trade-ins as this is a government body and the quote is very reasonable.
Electricity:
• I would just like to query whether the CTC is paying all of the electricity as I have noticed that the meters only have CTC and nothing for the Rural Transaction Centre (Visitor Information Centre). Also when we turned the power off at the meter box when we had the downpour of rain it also turned the power off from The Visitor Information Centre Drink Fridge and Ice- cream Fridge, so it has occurred to me that we must be paying all the electricity.
Volunteers: • I have finally recruited a volunteer, her name is Debbie Aboozaid and she is very willing to learn about computers, Debbie has some knowledge of computers and is keen to learn more but is very capable at photocopying and doing little odd jobs. • This will help me to have training courses on Wednesday Mornings with Debbie’s assistance to look after the CTC.
New members for CTC Committee meetings: • Rick Freeburn and Margaret Benham have offered to come on board as Committee members of the Murrurundi CTC. I would like to thank them both and welcome them to our meetings.
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 30
Section: COMMITTEE/DELEGATES REP96/07
C.4.7 COMMUNITY DEVELOPMENT COMMITTEE Council: 23 April 2007
RECOMMENDATION:
That Council note the minutes of the meeting.
BACKGROUND:
A meeting of the Upper Hunter Shire Community Development Committee was held on Tuesday, 27 March 2007.
The minutes of the meeting are included as Attachment 1.
ISSUES:
As outlined in the minutes.
SUSTAINABILITY:
Not applicable.
OPTIONS:
To adopt the recommendations or not.
FINANCIAL CONSIDERATIONS:
Nil.
RESOLVED that Council note the minutes of the meeting.
Moved: Cr L Parsons Seconded: Cr E Cottle CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 31 ATTACHMENT 1
Minutes of the meeting of the COMMUNITY DEVELOPMENT COMMITTEE held at 6.40pm on Tuesday, 27 March 2007 at Cassilis Community Centre.
1.0 PRESENT : Mr Leo Walsh (Chairperson), Cr John Scriven, Ms Judith Simos, Mr Stephen Watson, Cr Lee Watts, Mrs Kate Halliday, Cr Deirdre Peebles, Sgt Craig Sutton, Mrs Phoebe Begg, Mrs Lorna Driscoll, Inspector Guy Guiana,
2.0 IN ATTENDANCE : Cassilis residents: Hilary Parker, Fiona Cornish, Dale Wesley, Cassy Constable, Celia Hannaford, Anne-Marie Nairne and Mr Steve Anderson, Ms Fiona Saville, Mrs Heather Ranclaud,
3.0 APOLOGIES : Mrs Donna Rea, Mr Viv Carter, Mrs Marie Laurie, Mr John Musumeci, Mrs Maria Musumeci, Mrs Maisie Hibbs, Ms Jeannette Armstrong, Mrs Kath Howard, Cr Nat Doonan.
4.0 ABSENT :
5.0 DECLARATION OF INTEREST : Nil declared
6.0 MINUTES OF THE PREVIOUS MEETING :
MOTION: that minutes of the meeting held 27 February 2007, be adopted as a true and accurate record .
Moved: Cr Peebles Seconded: Kate Halliday CARRIED
7.0 BUSINESS ARISING :
7.1 Outcomes of Recommendations to Council Meeting 26 March 2007
Noted, the following recommendations were adopted by Council at its meeting on Monday 26 March 2007.
• investigate the existing provision of toilets with disability access, open 24 hours a day, in villages in the Shire and provide advice to the Committee regarding the feasibility of such toilets in Moonan Flat.
• make application for an SBS self help solution for Upper Hunter Shire; and investigate the provision of facilities for radio and television transmission in smaller villages.
Noted; • It was reported that there is an issue with vandalism and the Elizabeth Park toilets are locked at 11pm. At this stage it is not feasible to build new toilets at Moonan Flat. • members of the Committee request that further investigation be made to: 1. unlock the toilets at the camping ground or 2. upgrade the toilets at the Moonan Flat Hall 3. Seek further input from Moonan Flat residents • a Council officer is currently working on an application for SBS self help in Merriwa.
7.2 Disability Access and Sub Committee
Fiona Saville reported that for various reasons the Sub Committee meeting has been postponed until late April and a report will be presented to the May CDC meeting.
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 32 7.3 Arts ~Upper Hunter
Mr Leo Walsh reported that he is the Council representative on the Arts ~ Upper Hunter Board and that other Board vacancies have now been filled.
7.4 Clean Up Australia Day
Noted, good numbers of attendance were recorded at Aberdeen and Scone. Gundy, Merriwa, and Murrurundi were disappointed with participation. All volunteers who contributed made a remarkable effort. The worst littered areas reported were Gundy Road both Gundy entrance from Scone and Scone entrance from Gundy. It was reported at the meeting that Cassilis also participated, and would in future appreciate a Council collection of rubbish after the event. It was suggested that a similar event could be held at another time of the year when it isn’t as hot. World Environment Day on 5 June was suggested as a possibility. It was agreed that next year’s focus should be on Clean Up Schools Day.
7.5 International Women’s Day
The Upper Hunter Shire International Women’s Day dinner was held on 8 March 2007 in Scone with Guest speaker Ms Kay Morrison, National President of Business and Professional Women (BPW). The evening was a great success. Storyboards were tabled at the meeting for the Committee’s information.
7.6 Senior’s Week
A successful week of activities was held across the Shire. It is hoped to have wider input from community groups in organising next year’s events.
7.7 Community Directory Website Training
Website training was held at Scone Neighbourhood Resource Centre 20 March 2007, Murrurundi CTC 21 March, Merriwa Resource Centre 22 March . Cr Watts reported that numbers recorded were 2 in Merriwa, 5 in Murrurundi and 7 in Scone.
7.8 Storm Damage
Concerns were raised about loss of trees and safety of remaining trees following the recent storm event. The issue has been referred to Technical Services.
7.9 Heritage Colour Scheme in Scone
Concerns were raised about recent repainting of a building in Kelly Street. This matter has been referred to the Heritage Advisor. Committee members also raised concerns about the appearance of the main street. Issue to be referred to Tourism Committee.
7.10 NBN Weather Report
It was reported that NBN do not provide a report for Merriwa. Fiona Saville will follow up with NBN and report to the April meeting.
7.11 Turning the Pages Project
As reported at the February meeting, several Murrurundi artists and scientists have joined forces to develop a project involving local schools to raise awareness of the importance of local rivers.
An application has been submitted to Festivals Australia for an Artist in Residence to complete the first stage of this project. Successful applications will be announced in June 2007. A small working group auspiced by the Murrurundi Development Association is also interested in holding a “Turning the Pages Festival” in November in conjunction with the Festivals Australia project.
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 33
Regrowth in the Pages River has been raised at previous CDC meetings and also during community consultation. A working group has now been formed and will meet in the coming weeks.
The next meeting will involve developing a riparian management strategy for the Upper Pages River, including specific actions (as far as time permits). The strategy forms the basis for a coordinated riparian management partnership project which was initiated at a meeting of targeted stakeholders on 22nd February. Hunter Central Rivers CMA staff will coordinate overall development and implementation of the strategy, provided it occurs through a stakeholder working group, as a cooperative approach with Council and community involvement is essential.
The Working Group will consider current riparian management activities and initiatives of relevance, plus consideration of the previous rivercare plan and previous river rehabilitation efforts, before identifying strategies and actions, to address the key riparian issues and opportunities identified at the previous meeting.
The Hunter Central Rivers CMA held their Board meeting in Murrurundi on 15 and 16 March, meeting with locals and walking a short length of the river.
7.12 Country Arts Support Program (CASP) funding
As reported at the February meeting, Timor Tennis Club applied for CASP funding to hold an evening of opera in the local hall. Their application was successful and they have $1,000 towards the event. Heather Ranclaud is liaising with Timor Tennis Club.
Upper Hunter Shire Council has been successful in gaining funding for $2000 for artists to be engaged and participate in cultural activities for the Horse Festival parade.
$31,000 in applications was received for $16,000 in available funding.
8.0 GENERAL BUSINESS:
8.1 Items raised by Cassilis community members in attendance:
• Mowing and general maintenance needed more frequently, especially at school crossing
• Hall maintenance- need latch hooks on external doors.
• Issue with location of road signage on Golden Highway
• Notice of meetings requires 2-4 weeks notice via Post Office letter drop.
In response to a question from the Chairman asking what could be improved at Cassilis:
• Mowing of hall surrounds before Wednesdays for Playgroup and CWA
• Clean up outside school grounds
• Fill empty houses and address low numbers at the school, as the school is the focus of the community and only has an enrolment of 9 students
• Women’s Health Nurse not visiting as there is no suitable venue
• Better provision of community transport as the school bus has very few spare seats.
Motion: that a letter be sent to UHCC requesting they work with the community to provide service to Cassilis .
Moved: Cr Watts Seconded: Judith Simos CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 34 8.2 TAFE Outreach
A "Get into Gardening" course will commence in Murrurundi on Thursday 29 March for a period of 4 weeks and may run for the full semester if there is enough interest.
8.3 Boomerang Youth Group
During the HAAS funded Boomerang project, the need for a Youth Camp was identified. This camp has been booked for Youth Week and will be held at the Life Adventure site at Kurrajong. In the absence of a quorum at the last scheduled meeting, an out of session meeting has recommended that $2,000 of Boomerang funds be allocated to help off set the cost for the camp, which will now be $40 per person. The CD Committee endorsed the amount of $2,000 Boomerang funds be utilised towards Youth Week Camp.
8.4 Virtual Parenting
Cr Watts reported that 2 “babies” are available for use through Youth Centres. There are stringent requirements and parental support and consent is required for participants. Information about alcohol and other drugs is presented as part of the program.
8.5 Public transport waiting areas in Scone
An issue regarding the poor condition of waiting areas for public transport was discussed. It was reported that two facilities are upgraded each year.
8.6 Merriwa Showground pavilion
It was reported that the pavilion floor is uneven and work may be required before future events. This item is to be referred to Technical Services.
9.0 NEXT MEETING :
The next meeting is to be held on Tuesday, 24 April 2007 at Upper Hunter Shire Council Chambers, Scone, commencing at 6.30pm .
The Chairperson closed the meeting at 8.05pm.
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 35
Section: COMMITTEES/DELEGATES REP97/07
C.4.8 DEVELOPMENT AND ENVIRONMENTAL SERVICES COMMITTEE Council: 23 April 2007
RECOMMENDATION: That: 1. the minutes of the Development and Environmental Services Committee meeting held on 10 April 2007 be noted; 2 the following recommendations be adopted: Item 1 DA 39/07 – Proposed Duplex and Flat Addition – 71 Satur Rd, Scone 2.1 That DA 39/07 – Proposed Duplex and Flat Addition – 71 Satur Rd, Scone be approved in principle subject to completion of the section 79c assessment and inclusion of appropriate conditions of consent to mitigate concerns raised. . Item 2 DA 61/07 – Proposed Rural Subdivision - Lot 22 DP 555762 Timor Rd, Blandford. 2.2 That DA 61/07 – Proposed Rural Subdivision - Lot 22 DP 555762 Timor Rd, Blandford be approved in principle subject to completion of the section 79c assessment and inclusion of appropriate conditions of consent
BACKGROUND: The Development and Environmental Services Committee met on 10 April 2007. Council was presented by Councillors: P Hodges (Chairperson), L Watts and J Scriven. Mr. D Casson, Director Environmental Services, Mr P Smith (Senior Environmental Officer) and community members were present for items as listed in the Minutes. Cr Peebles was an apology for the meeting. There were two items on the agenda – Item 1 DA 39/07 – Proposed Duplex and Flat Addition – 71 Satur Rd, Scone, and Item 2 DA 61/07 – Proposed Rural Subdivision - Lot 22 DP 555762 Timor Rd, Blandford.
ISSUES: • Refer to minutes
SUSTAINABILITY: The assessment of development applications in accordance with the Environmental Planning and Assessment Act with consideration and review by the Development and Environmental Services Committee is an important process for council consideration of more complex development issues. Ongoing review of Council’s policies is necessary under the Local Government Act and appropriate to ensure that current circumstances are taken into consideration.
OPTIONS: To agree with the recommendations of the committee and propose an alternate recommendation.
FINANCIAL CONSIDERATIONS: Nil
RESOLVED that: 1. the minutes of the Development and Environmental Services Committee meeting held on 10 April 2007 be noted; 2 the following recommendations be adopted: Item 1 DA 39/07 – Proposed Duplex and Flat Addition – 71 Satur Rd, Scone 2.1 That DA 39/07 – Proposed Duplex and Flat Addition – 71 Satur Rd, Scone be approved in principle subject to completion of the section 79c assessment and inclusion of appropriate conditions of consent to mitigate concerns raised. Item 2 DA 61/07 – Proposed Rural Subdivision - Lot 22 DP 555762 Timor Rd, Blandford. 2.2 That Council defer the matter pending further investigation regarding access with the proponent.
Moved: Cr N Doonan Seconded: Cr L Parsons CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 36 ATTACHMENT 1
Minutes of the Development and Environmental Services Committee Meeting 10 April 2007 – Upper Hunter Shire Council Chambers - Scone
Present: Council was represented by Councillors: P Hodges (Chairperson), L Watts and, J Scriven In Attendance: Mr. D Casson, Director Environmental Services and Mr Pa Smith (Senior Environmental Officer)
Apologies: Cr D Peebles
Absent: Nil
Declaration of Interest: Nil
Agenda Items There were two items on the agenda – Item 1 DA 39/07 – Proposed Duplex and Flat Addition – 71 Satur Rd, Scone, and Item 2 DA 61/07 – Proposed Rural Subdivision - Lot 22 DP 555762 Timor Rd, Blandford
The Committee carried out site inspection in respect of Item 1 at 10.10am and returned to the chambers at 11.00am for discussion. The meeting was subsequently adjourned to carry out the site inspection for item 2 and was reconvened at 12.50pm.
Item 1 - DA 39/07 – Proposed Duplex and Flat Addition – 71 Satur Rd, Scone Community Members at the Meeting: Mr S Field and Mrs S Field
Issues • The Committee carried out a site inspection in respect of the development • The community members on site were provided with an opportunity to advise of the concerns in relation to the development. A number of issues were raised, some of which were not considered to be items which could be addressed by the development approval process. • Copies of submissions were provided to Councillors. • The proposal is permissible with consent however there are several aspects which do not comply with Council’s Code for the erection of Residential Flat Buildings. The variations were not considered significant subject to appropriate conditions of consent. • There was support for the approval of the proposal in principle subject to the incorporation of a number of conditions including fencing, single access, sealing of access road. • A copy of the section 79c assessment including proposed conditions of consent are attachment 1. • Recommendation :
1.1 That DA 39/07 – Proposed Duplex and Flat Addition – 71 Satur Rd, Scone be approved in principle subject to completion of the section 79c assessment and inclusion of appropriate conditions of consent to mitigate concerns raised. .
Moved Cr Watts seconded Cr Scriven; Carried
Item 2- DA 61/07 – Proposed Rural Subdivision - Lot 22 DP 555762 Timor Rd, Blandford Community Members present: Mr J Begg and Mr J Benham
Issues • The committee carried out a site inspection of the proposal. • Community members were provided with the opportunity to raise various issues associated with the proposed subdivision. • Issues raised included access to the proposed lots along the Council road and internally, impact on water supplies to adjoining lots, increase in domestic animals, impact on farming practises • A copy of the section 79c assessment including proposed conditions of consent are attachment 2
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 37 • Note: Further investigation into the application indicates that the proposed access which would have to be constructed through a water course on the proposed lot 221 may require approval from the Department Natural Resources (DNR) and therefore be integrated development. If this is the case, any approval will require inclusion of General Terms of Approval issued by the DNR. An alternative may be a redesign of the lot layout and discussions have been held with the applicant in this regard.
Recommendation :
2.1 That DA 61/07 – Proposed Rural Subdivision - Lot 22 DP 555762 Timor Rd, Blandford be approved in principle subject to completion of the section 79c assessment and inclusion of appropriate conditions of consent. .
Moved Cr Watts seconded Cr Scriven; Carried
Meeting Closed: 1.15pm
Next Meeting: 10:00am – 15 th May, 2007
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 38
Section: COMMITTEE/DELEGATES REPORTS REP98/07
C.4.9 WORKS AND TECHNICAL SERVICES COMMITTEE Council: 23 April 2007
RECOMMENDATION: That Council: 1. Adopt the minutes of the Works and Technical Services Committee held on 10 April 2007 2. Note the Capital Works Report 3. Note the report on “Kerbside Recycling”. 4. Advertise the name of “Alfred Brown Lane” for the new roadway created within DA 9/2005 Mareeba Road subdivision. 5. Submit applications for funding assistance under the 2007/2008 Regional Sports Facilities Program for the Bill Rose Sports Complex Meeting Room and Viewing Area and a staged proposal for the Scone Park Multi Purpose Function Centre 6. Note the update on Rainwater Tank rebate scheme. 7. Agree to jointly employ Ordinance Inspectors with other councils currently participating in the Mid North Weight of Loads Group for a further term of four years effective from 1 July 2007 and that relevant documents be completed under Council seal. Further that a report of activities be submitted to the next meeting of the Committee. 8. Carry out immediate upgrade works to the 3 phase power at Rosedale Complex to the value of approximately $1,000
BACKGROUND: The Works and Technical Services Committee met on Tuesday 10 April 2007. Council was represented by Cr E Bates, Cr N Doonan, Cr E Cottle and Cr L Parsons, Cr B Rose. In attendance were Mr B Spannagle (Director), Mr S Ward (Manager Engineering Operations), Mr G Dowling (Works Engineer), Mr L Tudor (Works Engineer) and Mrs C Pinkerton (Manager Technical Support Services).
ISSUES: • Update on Capital Works Program • Kerbside recycling. • Naming of new roadway created within DA 9/2005 Mareeba Road subdivision. • Applications for funding assistance under the 2007/2008 Regional Sports Facilities Program • Rainwater Tank rebate scheme. • Employment of Ordinance Inspectors in the Mid North Weight of Loads Group • 3 phase power at Rosedale Complex
SUSTAINABILITY: Follow up community education on recycling should increase the volumes collected and reduce the level of contamination.
OPTIONS: To adopt, amend or reject the recommendation
FINANCIAL CONSIDERATIONS: As detailed in minutes
RESOLVED that Council: 1. Adopt the minutes of the Works and Technical Services Committee held on 10 April 2007 2. Note the Capital Works Report 3. Note the report on “Kerbside Recycling”. 4. Advertise the name of “Alfred Brown Lane” for the new roadway created within DA 9/2005 Mareeba Road subdivision. 5. Submit applications for funding assistance under the 2007/2008 Regional Sports Facilities Program for the Bill Rose Sports Complex Meeting Room and Viewing Area and a staged proposal for the Scone Park Multi Purpose Function Centre 6. Note the update on Rainwater Tank rebate scheme. 7. Agree to jointly employ Ordinance Inspectors with other councils currently participating in the Mid North Weight of Loads Group for a further term of four years effective from 1 July 2007 and that relevant documents be completed under Council seal. Further that a report of activities be submitted to the next meeting of the Committee. 8. Carry out immediate upgrade works to the 3 phase power at Rosedale Complex to the value of approximately $1,000
Moved: Cr E Bates Seconded: Cr N Doonan CARRIED Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 39 MINUTES OF THE WORKS AND TECHNICAL SERVICES COMMITTEE MEETING HELD ON 10 APRIL 2007 COMMENCING2.00PM IN THE COUNCIL CHAMBERS, MAIN STREET, SCONE
PRESENT:
Cr Errol Bates (Chair), Cr Nat Doonan, Cr Ean Cottle, Cr Les Parsons, Cr B Rose
APOLOGIES
Cr P Hodges
RESOLVED that the apology received from Cr Peter Hodges be accepted and leave of absence granted.
MOVED: Cr Doonan SECONDED: Cr Parsons MOTION CARRIED
IN ATTENDANCE
Mr Bede Spannagle (Director Technical Services), Mr Steve Ward (Manager Engineering Operations), Mr Grant Dowling (Works Engineer), Mrs Coleen Pinkerton (Manager Technical Support), Mr Les Tudor (Works Engineer)
DECLARATION OF INTEREST
Mrs Coleen Pinkerton declared a non pecuniary interest in Item 3.4 – Road Naming.
BUSINESS ITEMS
3.1 UPDATE ON CAPITAL WORKS PROGRAM
BACKGROUND: Following the adoption of the 2006/7 Management Plan, a schedule of capital works to be undertaken was prepared.
Refer to attachment.
ISSUES: Nil
OPTIONS: N/A
FINANCIAL CONSIDERATIONS: All works have been budgeted for in accordance with the Management Plan 2006/07.
RECOMMENDED that the report be noted.
MOVED: Cr Cottle SECONDED: Cr Doonan MOTION CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 40
3.2 PLANT REPLACEMENT PROGRAM – PURCHASE SELF PROPELLED ROLLER
BACKGROUND: As noted in the confidential report.
ISSUES: As noted in the confidential report.
OPTIONS: As noted in the confidential report.
FINANCIAL: As noted in the confidential report.
RESOLVED that the Committee move into Closed Committee pursuant to section 10A(1)-(3) of the Local Government Act 1993 , the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provisions of section 10A(2) as outlined above.
MOVED: Cr Cottle SECONDED: Cr Doonan MOTION CARRIED
RECOMMENDED that Council adopt of the recommendation of the Closed Committee.
MOVED: Cr Doonan SECONDED: Cr Parsons MOTION CARRIED
RESOLVED that the Committee move back into Open Committee.
MOVED: Cr Parsons SECONDED: Cr Cottle MOTION CARRIED
RECOMMENDED that Council adopt of the recommendation of the Closed Committee.
MOVED: Cr Doonan SECONDED: Cr Parsons MOTION CARRIED
3.3 UPDATE ON KERBSIDE RECYCLING
BACKGROUND: Council implemented kerbside recycling in August 2006 to reduce the amount of re-usable product going to landfill. The cost of $70 per service is only part of the costs involved with the collection, processing and freight costs associated with returning the recyclables to the market to be re-used. The remainder of the costs are borne by the contractor (JR Richards) which are offset by the revenue they receive from the sale of those recyclables.
ISSUES: Data is now available for the first 6 months of the program and enables Council to evaluate the success and progress of the program.
Summarising the attached data; • Upper Hunter Shire Council has collected 475 tonnes of recyclables in 6 months. • This is approximately 24% of the domestic waste stream and is in line with expectations. • Contamination of the recyclable product is at about 22% and the contractor (JR Richards) addresses this on an ongoing basis.
SUSTAINABILITY: Follow up education of the community should increase the volumes collected and reduce the level of contamination.
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 41
OPTIONS: Accept, reject or modify the recommendation.
FINANCIAL CONSIDERATIONS: 2006/07 costs are accommodated within existing budgets. The Recycling Charge for 2007/08 will need to increase by CPI to meet Council’s contract obligations. This will be reflected during the coming budget process.
RECOMMENDED that the report be noted.
MOVED: Cr Parsons SECONDED: Cr Cottle MOTION CARRIED
3.4 ROAD NAMING
BACKGROUND: The owners of the land, Stafford Bros; have proposed the name “Brown Lane” for the new road being created.
The name has been proposed as the Brown family owned this land from the late 1800’s until its sale in 1969.
ISSUES: • Council road naming policy identifies a need to theme all road names within a subdivision/development. There is only one road in this subdivision. • A name cannot be used which is already utilised in the Shire • Further development in the area will involve additional road naming; these names will be selected from those identified which meet the criteria.
SUSTAINABILITY: N/A
OPTIONS: To adopt the name proposed or reject the proposal
FINANCIAL CONSIDERATIONS: Gazettal costs $100
RECOMMENDED that Council advertise the name of “Alfred Brown Lane” for the new roadway created within Parkville Piggery subdivision.
MOVED: Cr Parsons SECONDED: Cr Doonan MOTION CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 42
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 43 PARKVILLE
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 44 3.5 2006/2007 REGIONAL SPORTS FACILITIES PROGRAM
BACKGROUND: Funds are provided under the State Government’s Regional Sports Facilities Program to assist with the construction or upgrading of major sport and recreation facilities throughout New South Wales. The maximum grant available under the program is $200,000. The maximum contribution by NSW Sport and Recreation is 50% of the net project cost.
Council submitted two applications for funding support under the 2006/07 program:
Bill Rose Sports Complex – extension of existing amenities to include a first floor meeting/function room and viewing area. ($114,000) Scone Park – dressing sheds and multi purpose function centre for players, supporters and local community groups. ($410,000)
ISSUES: Correspondence has been received informing Council that on this occasion the applications were unsuccessful. This year 193 applications were submitted requesting $20 million in assistance across the state. Attached as information is a list of the successful applicants under the 2006/07 program.
Grants totalling $3.9 million are being awarded to assist 31 projects with a total project cost of $13 million.
The development of a Scone Indoor Sports and Aquatic Centre to provide for the future sporting needs of the Shire has been included in 2007/08 Strategic Plan. The existing basketball stadium at Scone Park may be available for any future development within the park with the relocation of basketball activities to the new complex. The application for the development of dressing sheds and multi purpose function centre at Scone Park will need to be reviewed to ensure that any facilities funded will meet the needs of the community.
SUSTAINABILITY: NA
OPTIONS: To accept, modify or reject the recommendation.
FINANCIAL CONSIDERATIONS: Bill Rose Sports Complex - $57,000 (50%) funded in the 2008/09 Management Plan (if successful). Scone Park – 50% funded by Scone Rugby League Club as in kind building donations
RECOMMENDED that applications for the Bill Rose Sports Complex Meeting Room and Viewing Area and a staged proposal for the Scone Park Multi Purpose Function Centre be submitted for funding assistance under the 2007/2008 Regional Sports Facilities Program.
MOVED: Cr Doonan SECONDED: Cr Cottle MOTION CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 45
Regional sports facility program
2006/07 projects to be assisted
Successful applicants under NSW Sport and Recreation's Regional Sports Facility Program (RSFP) have been announced.
APPLICANT PROJECT SUBURB FUNDED Albury City Council St. Patrick's Tennis Club - upgrade of facilities EAST ALBURY $70,000 Barraba PA & H Barraba Showground - installation of power supply to BARRABA $33,187 Association toilets and rodeo arena SSAA - Bathurst Branch Mt Panorama, Bathurst Rifle Range - construction of BATHURST $50,000 a shooting complex Bathurst Regional Construction of rugby union complex KELSO $150,000 Council Bega Rugby League Bega Recreation Ground - upgrade of floodlighting, BEGA $100,000 Football Club Inc. ground surface, fencing Boggabri Tennis Club Boggabri Tennis Courts - installation of two synthetic BOGGABRI $33,400 courts Broken Hill Football Jubilee Oval - upgrade of player and spectator BROKEN HILL $200,000 League facilities Central Coast Cricket Mt. Penang Parklands - upgrade of grounds and KARIONG $115,000 Association Inc. facilities Coffs Harbour City Sportz Central - extension and upgrade of indoor COFFS $180,000 Council stadium facility HARBOUR Conargo Shire Council Blighty Sport and Recreation Ground - upgrade of BLIGHTY $160,000 facilities Council of the Shire of Carramar Reserve - upgrade of amenities GOL GOL $120,000 Wentworth Douglas Park Soccer Douglas Park Sportsground - installation of additional DOUGLAS $33,400 Football Club Inc lighting PARK Dubbo City Council Victoria Park - construction of an international DUBBO $200,000 standard skate arena Greater Taree City Taree Regional Recreation Centre - redevelopment TAREE $150,000 Council of facilities Greta/Branxton Wildcats Miller Park Regional Sports Facility - upgrade of BRANXTON $170,000 Junior Soccer floodlighting, irrigation and amenities Gunnedah Shire Council Kitchener Park - upgrade of lighting GUNNEDAH $175,000 Harden Shire Council Harden Murrumburrah Swimming Pool - upgrade of HARDEN $200,000 pool facilities Hawkesbury City Council Richmond Swimming Pool - upgrade of facility RICHMOND $200,000 Inverell Shire Council Inverell Sporting Complex - develop a sand based INVERELL $200,000 artificial hockey playing surface Kembla Joggers Inc. Integral Energy Recreation Park - construction of a DAPTO $200,000 new community facility Leichhardt Council King George Park - upgrade of lighting LILYFIELD $35,000
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 46 Maitland Croquet Club Maitland Park - upgrade of lights and access MAITLAND $30,000 Inc. Marton Soccer Club Kingswood Road Oval - upgrade of clubhouse ENGADINE $35,000 storeroom Millthorpe Public School Redmond Oval - skate park MILLTHORPE $47,000 Newcastle City Council Beresfield Golf Course - addition of five holes and BERESFIELD $110,000 realignment of the existing course NSW Snowsports Kosciusko National Park - extension of Nordic (cross JINDABYNE $190,000 Association country) ski shelter Parramatta City Council McCoy Park - Installation of floodlighting TOONGABBIE $39,112 Pittwater Council Pittwater Rugby Park - upgrade of canteen NORTH $38,565 NARRABEEN Port Macquarie Hastings Port Macquarie Regional Sports Stadium - PORT $190,000 Council construction of a second field MACQUARIE Sutherland Shire Junior Kareela Reserve - upgrade of facilities KAREELA $200,000 Soccer Association Inc. Tocumwal Football Tocumwal Recreation Reserve - construction of a TOCUMWAL $195,000 Netball Club multi purpose facility and two netball courts Wyong Shire Council Baker Park Sportsground - construction of additional WYONG $100,000 netball courts TOTAL $3,949,664
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 47 3.6 UPDATE ON RAINWATER TANK REBATE SCHEME
BACKGROUND: Council at its December 2006 meeting adopted a rebate scheme aimed at harvesting rainwater from existing residences connected to town water supplies.
The rebate is $400 for a minimum 9000L tank.
ISSUES: To date 7 applications have been received for the rebate, this takeup rate is lower than Council expected. Rainwater tank suppliers have advised Council that there is currently a long delay in sourcing and delivering rainwater tanks. This may see a rise in applications as consumer demand for tanks falls in the winter months. If demand doesn’t increase in the next 3 months, Council will undertake further advertising and media coverage.
SUSTAINABILITY: N/A
OPTIONS: Accept, reject or modify the recommendation.
FINANCIAL CONSIDERATIONS: Rebates accommodated in existing budgets.
That Council note the update on Rainwater Tank rebate scheme.
MOVED: Cr Cottle SECONDED: Cr Parsons MOTION CARRIED
3.7 MID NORTH WEIGHT OF LOADS
BACKGROUND: Current arrangements for the participation in the mid North Weight of Loads Group expire on 30 June 2007. The group was established in 1986 for the purpose of minimising pavement damage by overloaded vehicles, thus reducing maintenance and reconstruction costs on our roads.
ISSUES: The Mid North Weight of Loads Group consider that although it has made progress in weight enforcement and more importantly, loading education, the task is ongoing and member Councils are requested continued participation in the group for a further four years.
Member Councils currently number 16 within the area bounded by Kempsey, north to Armidale, West to Liverpool Plains and south to Great Lakes. The contribution to the Group from member Councils for the 2007/08 financial year is attached for information. Council’s contribution has been set at $10,510 (plus GST). Council’s contribution for 2006/07 was $9,930 (plus GST).
SUSTAINABILITY: NA
OPTIONS: To accept, modify or reject the recommendation.
FINANCIAL CONSIDERATIONS: The contribution of $10,510 has been included in the 2007/08 Budget.
RECOMMENDED that Council agree to jointly employ Ordinance Inspectors with other Councils currently participating in the Mid North Weight of Loads Group for a further term of four years effective from 1 July 2007 and that relevant documents be completed under Council seal. FURTHER, that a report of activities be submitted to the next meeting of the Committee
MOVED: Cr Doonan SECONDED: Cr Bates MOTION CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 48
GENERAL BUSINESS:
1. Murrurundi Sports Association Committee – meeting held 3 April 2007 i. Maintenance of existing fences and repairs ii. Upgrade of power to area
RECOMMENDED that Council carry out immediate upgrade works to the 3 phase power at Rosedale Complex to the value of approximately $1,000
MOVED: Cr Rose SECONDED: Cr Doonan MOTION CARRIED
Meeting closed at 3.00pm
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 49
Section: COMMITTEES/DELEGATES REP107/07
C.4.10 MERRIWA AGED HOSTEL COMMITTEE Council: 23 April 2007
RECOMMENDATION:
That Council note the minutes of the Merriwa Aged Hostel Committee Meeting held on 12 February 2007.
BACKGROUND:
The minutes of the meetings are included as attachment 1.
ISSUES:
As noted in the attached minutes.
SUSTAINABILITY:
Not applicable.
OPTIONS:
To adopt or amend the recommendation.
FINANCIAL CONSIDERATIONS:
As per budget allocation.
RESOLVED that Council note the minutes of the Merriwa Aged Hostel Committee Meeting held on 12 February 2007.
Moved: Cr D Peebles Seconded: Cr P Hodges CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 50 ATTACHMENT 1
MINUTES OF THE MERRIWA AGED HOSTEL COMMITTEE MEETING HELD AT THE MERRIWA CHAMBERS, ON MONDAY 12 FEBRUARY 2007 COMMENCING AT 3.30PM.
1.0 PRESENT: Cr Deirdre Peebles (Chair), Mr John Shipway, Mrs Olive Hancock, Mrs M Ward, Mr Barry Ghersi, Mrs Libby Walker, Mrs Marjorie Ward and Mrs Jean Scott.
2.0 IN ATTENDANCE: Mr Steve Pryor, Mr Wayne Cossens, Ms Fiona Saville and Mrs Barbara Strachan.
3.0 APOLOGIES: Mrs Maree Goodear
Motion: That the apologies be accepted and the necessary leave of absence be granted.
J Scott/M Ward CARRIED
4.0 DECLARATION OF INTEREST – Nil
5.0 CONFIRMATION OF MINUTES
MOTION: That the minutes of the meeting of the Merriwa Aged Hostel Committee held on 11 December 2006, a copy having been distributed to all members be taken as read and adopted.
J Scott/M Ward CARRIED
6.0 BUSINESS ARISING FROM MINUTES
6.1 Zip heater - installed. 6.2 New Carpet sweeper - purchased from McConnell’s hardware and is a success.
7.0 CORRESPONDENCE 7.1 Incoming 7.1.1 Department of Health and Ageing – New arrangements for criminal history (Police) checks for staff and certain volunteers working in Australian Government subsidised Residential Aged Care homes – noted and deferred to Community Services Officer’s report 7.1.2 Dept of Health and Ageing – Fire Safety Declaration 2006 - Noted 7.2 Outgoing - Hostel residents and Families – Prudential Compliance Statement – noted.
8.0 HOSTEL SUPERVISOR’S REPORT
Trainee position has received extra incentive payment funding as the Hostel is an identified area of need.
Monthly excerpt from newsletter to go into the Ringer in the Council Comments section.
Wall urn has been installed.
New furniture – current furniture is becoming dangerous and needs replacing with more sturdy comfortable furniture from a company that specialises in aged care furniture.
MOTION: That Hostel management are authorised to purchase new furniture from the bequest from Don Bruce. That a plaque is to be placed in the Hostel to recognise and commemorate Mr Bruce, and that the Hostel Supervisor’s report be accepted.
J Scott / M Ward CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 51
9.0 TREASURER’S REPORT
Treasurer Steve Pryor reported that the last financial year has provided a $20,000 return.
MOTION: That the Treasurer’s report be accepted.
J Shipway/M Ward CARRIED
10.0 COMMUNITY SERVICES OFFICER’S REPORT
Police Checks – report tabled and the need for volunteers to be screened was clarified as essential.
MOTION: That the Community Services Officer’s report be accepted.
J Shipway/M Ward CARRIED 11.0 GENERAL BUSINESS
11.1 Carport - for staff parking, suggested behind or near the peppertree. 11.2 Water tank and reticulation - investigate funding. 11.3 Air-conditioning for hallways to be considered 11.4 Visiting doctor’s clinic – try Dr Salama again and also invite the new doctor Dr Stokes to run a clinic at the hostel. Cr Peebles and Sue Duggan to investigate. 11.5 Strategic Planning meeting - held prior to this meeting with Mr Kevin Klose CEO of Strathearn Village – Fiona to write a discussion paper to be issued prior to the next meeting.
12.0 DATE OF NEXT MEETING
Monday 16 April 2007 at 3.30pm
THERE BEING NO FURTHER BUSINESS, the meeting concluded at 4.30pm.
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 52
Section: COMMITTEES/DELEGATES REP66/07
C.4.11 ADVANCING ABERDEEN COMMITTEE Council: 23 April 2007
RECOMMENDATION:
That the minutes of the Advancing Aberdeen Committee meeting held on 16 April 2007 be noted.
BACKGROUND:
The meeting of the Advancing Aberdeen Committee was held on Monday, 16 April 2007 at the Aberdeen Library.
The minutes of the meeting are included as attachment 1.
ISSUES:
As per the attached minutes.
SUSTAINABILITY:
Not applicable.
OPTIONS:
Nil.
FINANCIAL CONSIDERATIONS:
Nil.
RESOLVED that the minutes of the Advancing Aberdeen Committee meeting held on 16 April 2007 be noted.
Moved: Cr L Parsons Seconded: Cr J Scriven CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 53 Minutes of the meeting of the Advancing Aberdeen Committee held on Monday, 16 April 2007 at the Aberdeen Library, commencing at 7.00 pm
1. PRESENT : Cr Les Parsons (Chairman), Cr John Scriven. Aberdeen community representative (6) - John Driscoll, Kelly McDonald Business operator, representing business operators (1) - Lorna Driscoll (from 7.15 pm) Hotels and Clubs representative (1) - Michael Blay
2. IN ATTENDANCE : Sean Constable, Wayne Cossens, Les Hall
3. APOLOGIES : Nil
4. ABSENT: Aberdeen Whisper - Val Snow
5. CONFIRMATION OF MINUTES
MOTION: That the minutes of the meeting of the Advancing Aberdeen Committee held on 12 March 2007 be accepted as an accurate record of the business conducted thereat.
Moved: Kelly McDonald Seconded: Cr John Scriven CARRIED
6. BUSINESS ARISING FROM THE MINUTES
Committee Charter: Membership
Noted, this matter was ongoing.
AF Taylor Park
Noted: • An article had been published in the Whisper and Hunter Valley News regarding the park and the pavers • The revised concept plan had been placed on display in the Aberdeen Library for the month of April. • The schedule of works and timeline for the development of Taylor Park (to be forwarded to Anglo Coal (Dartbrook Management) Pty Ltd) was being prepared. • Lorna Driscoll had received further interest in and donations of $25 for engraved pavers for the walkway in the park.
Further noted, the following suggestions for the park: • A barbeque, to encourage use of the park by locals; • A plaque recognising A F Taylor’s donation of the park to Council; and, • A plaque celebrating the world premiere of the film “Gone to the Dogs” by George Wallace in approximately 1937.
Formation of a Chamber of Commerce and one Aberdeen Representative Body
Noted, advice from Mr Sean Constable, Business Development Officer, that the first meeting of the group would be at 6 pm on 8 May 2007 at the Artemis Gallery, Aberdeen.
Various additional groups were suggested to Mr Constable.
Motion: That Cr Parsons represent the Advancing Aberdeen Committee at the group meeting.
Moved: Lorna Driscoll Seconded: Kelly McDonald CARRIED
Aberdeen Community Caring
Noted: • The grand opening of the Aberdeen Information Centre at 11 am on 28 April 2007; • Correction of spelling: Ms Jodie Mayall (not Mailer) in the minutes of the last meeting.
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 54
Macqueen St: State Rail Fence
Noted, advice from Cr Scriven and Mr Constable that: • Australian Rail Track Corporation (ARTC) was supportive of the concept to that the fence between Graeme St and Barton’s Newsagency be relocated 3 metres closer to the rail line. • Council would need to lease the land from ARTC and enter into a lease agreement. This matter was being investigated.
Foundation Stones
Noted, advice from Cr Scriven that the Museum or Rural Life Committee (not Cr Scriven) had been offered the foundation stones of the former School of Arts building and the Aberdeen Memorial Hall Lillian Cullen had offered to design a monument for the erection of the foundation stones.
7. GENERAL BUSINESS
Aberdeen Heights Residential Development
Noted: • The concept plan for the development, as tabled; • Advice from Mr Constable that a development application is to be lodged in the next 2 weeks.
Agreed that Mrs Driscoll discuss with the Manager, Technical Support Services, the feasibility of the street names and park being based on either the former managers of the meatworks or cattle breeds.
8. NEXT MEETING
Monday, 14 May 2007.
There being no further business, the Chairman closed the meeting at 8.20 pm.
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 55
Section: COMMUNITY/DELEGATES REPORTS
C.4.12 SCONE COMMUNITY WATCH COMMITTEE Council: 23 April 2007
RECOMMENDATION:
That the minutes of the Scone Community Watch Committee meeting held on 10 April 2007 be noted.
BACKGROUND:
A meeting of the Scone Community Watch Committee was held on 10 April 2007. Council was represented by Cr E Bates and Mr Daryl Dutton (General Manager).
ISSUES:
Police report
SUSTAINABILITY:
Not applicable
OPTIONS:
Nil
FINANCIAL CONSIDERATIONS:
Nil
RESOLVED that the minutes of the Scone Community Watch Committee meeting held on 10 April 2007 be noted.
Moved: Cr E Bates Seconded: Cr N Doonan CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 56 MINUTES OF THE COMMUNITY WATCH MEETING HELD ON TUESDAY, 10 APRIL 2007 IN THE COUNCIL CHAMBERS, SCONE COMMENCING AT 7.00 PM
1. ATTENDEES
Cr E Bates (Chair), Mr D Dutton (General Manager), Mr K Phelps, Mrs J McPhee, Mrs M Elliott, Mr R Muddle, Mr R Field, Mr D Cooper, Supt Guy Guiana.
2. APOLOGIES
Mr M Birmingham, Mrs R Eipper, Mr R Smith, Sgt C Sutton.
Motion: That the apologies be accepted.
Moved: K Phelps Seconded: M Elliot CARRIED
3. MINUTES OF PREVIOUS MEETING
Motion: That the minutes of the previous meeting held on 13 February 2007 be confirmed.
Moved: K Phelps Seconded: D Cooper CARRIED
4. MATTERS ARISING FROM THE MINUTES
Nil
5. POLICE PRESENTATION
Supt Guy Guiana attended the meeting and advised that the Scone area has been steady crime- wise.
Recent investigations culminated in some drug related arrests.
The recent Metalstock concert concluded without incident.
During Easter weekend operations in the Barrington Tops area involving general police, rural crime officers and National Parks and Wildlife officers concentrating on hunting in the area.
The northern sector of the command is being successful in pro-active policing, with good reports within the command.
Encourage reporting of all incidents, so full intelligence is available.
6. SAFETY AUDIT – KELLY STREET - UPGRADE
An updated list was presented to the Committee on actions taken since the last Safety Audit.
It was noted that the actions not completed predominantly rested until Telstra and some business houses. Council to continue to follow-up
GENERAL BUSINESS
• Posts from old Safety House signs have not yet been removed from Scone highway approaches – refer again to Technical Services. • Weeds program on footpaths and public areas in Scone as current bindii and khaki weed problem – refer to Technical Services.
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 57
• Railway land behind Bi-Lo – appears little action by State Rail – refer to Regulatory Services. • Following stump removals after storm event in Scone, piles of mulch to be removed – refer to Technical Services. • Dog excrement on footpaths and cycleway – refer to Regulatory Services – article in local papers. • Poor lighting at rear of shops, Kelly Street, Arnull’s caryard – refer to Technical Services.
7. NEXT MEETING
12 June 2007 at 7.00 pm in the Council Chambers, Scone.
Kevin Phelps apologised in advance for his inability to attend next meeting.
THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 7.55PM.
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 58
Section: COMMITTEES/DELEGATES
C.4.13 WALFERTAN COMMUNITY CONSULTATION COMMITTEE Council: 23 April 2007
RECOMMENDATION:
That Council note the record of the discussions of the Walfertan Community Consultative Committee meeting held 11 April 2007.
BACKGROUND:
The Walfertan Community Consultative Committee met on 11 April 2007. Council was represented by Cr J Scriven (Chair), Mr D Casson Director Environmental Services, P Smith, Senior Environmental Officer whilst the community representative was: M Madden. The Walfertan Tannery was represented by Mr M McInness and R Meldrum. T O ’Connell was an apology.
ISSUES:
As per the attached Notes.
SUSTAINABILITY:
Not applicable
OPTIONS:
Not applicable
FINANCIAL CONSIDERATIONS:
Nil
Declarations of Interest Cr L Parsons declared an interest in the following matter as a relative to an employee. He vacated the Chamber and took no part in discussions or voting.
RESOLVED that Council note the minutes of the Walfertan Community Consultative Committee meeting held 11 April 2007.
Moved: Cr L Watts Seconded: Cr L Parsons CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 59
MINUTES OF THE WALFERTAN COMMUNITY CONSULTATIVE COMMITTEE MEETING HELD 11 APRIL 2007 AT THE ABERDEEN LIBRARY
MEETING COMMENCED: 5.40pm.
PRESENT : Cr J Scriven (Chair), Mr D Casson Director Environmental Services and Mr P Smith Senior Environmental Officer, Mr M Madden (Community Representative) Mr M McInness and Mr Rod Meldrum (Walfertan)
APOLOGIES: T O’Connell
VISITORS: Nil
Business Items
Business Arising from Minutes • The notes that were taken at the Walfertan CCC meeting on the 31 January 2007 where acknowledge (this was an informal meeting due to the absence of the Chair) • It was requested that the notes be amended in regard to: “Walfertan are to undertaken a feasibility study into an irrigation scheme using water from the ponds close to Rouchel Road. This will be undertaken before submitting a DA or applying for an EPA Licence”. The amendment should be “changing their licence”. • The site inspection of Walfertan discussed at the previous meeting was not undertaken – the new site office where the meeting was to be held is not fully set up.
Update Odour Reduction Program • The Walfertan representatives advised that the new biofilter continues to work well and has low maintenance requirements. They reported one odour incident in February that was resolved quickly. • The community rep outlined a number of other odour incidents – stating that they are generally short, lasting 5 to 10 minutes. It was suggested that some of these might have been associated with cleaning the drains. • The company is working with Department of Environment and Conservation to improve the situation on Rouchel Road. This involves setting up an irrigation system using the waste water from the ponds. Need to determine whether or not they require Council consent. • The waste water will be aerated prior to being used for irrigation. • They new to consider a range of crops to grow on the irrigation area.
General Business • A number of issues were raised in relation to road signage in relation to the roads that service the tannery. In particular it was requested that the installation of Give Way signs before the railway bridge in Graeme Street be referred to the Traffic Committee. A new “Walfertan” sign needs to be installed as the previous one was removed. • There are also some problems related to speeding vehicles leaving the tannery premises. It was suggested that appropriate speed limit signs are installed. It was acknowledged that it is also a matter for the police. • The Walfertan representatives advised that rubbish is being blown out of the Council waste facility and onto their land. They would like measures to be taken to prevent this. They suggested there could be similar issues for other surrounding properties. • Concerns were raised about noise generated by the movement of the high drums. Measures will be taken to reduce this noise. • The new cool room is completed and a Occupation Certificate has been issued by Council. • The new tannery office if completed and now being used. Meeting Closed: 6.15 pm
Next Meeting : 13 June 2007 (4.30pm at the Walfertan Site Office)
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 60 DEVELOPMENT
Section: DEVELOPMENT REP92/07
D.4.1 DEVELOPMENT APPLICATION NO. 30/07 DWELLING (DUAL OCCUPANCY) 1 JEAN O'BRIEN CLOSE, ABERDEEN Council: 23 April 2007
RECOMMENDATION:
That Development Application No. 30/07 for the dual occupancy dwelling, be referred to the Development and Environmental Services Committee for further assessment and recommendation to Council.
BACKGROUND:
Owner : GA & RJ Watson Applicant : GA & RJ Watson Property : Lot 1 DP 832100, No 1 Jean O’Brien Close Aberdeen Proposal : Dwelling- Dual Occupancy, Two Bay Garage with Attached Two Bay Carport and 9000 Above Ground Water Tank Zoning : 2(c) Residential C Zone (Scone Local Environmental Plan 1986)
The Council has received a development application for the subdivision of Lot 1 DP 832100 for a Dwelling- Dual Occupancy. The applicant intends to move into the new dwelling, subdivide the property and sell the existing dwelling. Three submissions have been received raising a number of concerns about the development including the loss of rural amenity, effects on privacy, loss of property values, sewerage disposal and drainage issues (submissions provided under separate cover).
ISSUES:
• An assessment under the Environmental Planning and Assessment Act will be finalised following the inspection and discussions. • The subject land has an area of 3599 sq metres. • The proposed development is permissible within the 2(c) Residential C Zone of the Scone Local Environment Plan 1986.
SUSTAINABILITY:
Appropriate development control which considers all relevant issues and merits of applications is an important role for Council.
OPTIONS:
To refer the application to the Development and Environmental Services Committee or to have a further report submitted to Council.
FINANCIAL CONSIDERATIONS:
Development Application fees of $9,275 have been paid.
RESOLVED that Development Application No. 30/07 for the dual occupancy dwelling, be referred to the Development and Environmental Services Committee for further assessment and recommendation to Council.
Moved: Cr P Hodges Seconded: Cr N Doonan CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 61
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 62
Section: DEVELOPMENT Report 114/07
D.4.2 SCONE LOCAL ENVIRONMENTAL PLAN 67 – NEW ENGLAND HIGHWAY SCONE – SPECIAL BUSINESS 3(b) ZONE Council: 23 April 2007
RECOMMENDATION:
That Council note the information.
BACKGROUND:
During the period of Administration, Council resolved to prepare an amendment to the Scone Local Environmental Plan, 1986 (SLEP) to enable the second stage of the proposed Service Centre Development Application - DA 365/04 to be determined. The process to finalise the amendment to the SLEP has been extended over several years however confirmation that the amendment has been gazetted on 30 March 2007 has been received.
ISSUES:
• Council is required to follow particular steps in the Local Environmental Plan amendment process. • Under the terms of the current Scone Local Environmental Plan, 1986 provisions, the existing Residential 2(a) zone would not permit the proposed stage 2 of DA 365/04 to be approved. • The amendment will allow flexible commercial development to occur on the site. • For council information, approval of the first stage of the development application (based on existing use rights) was finalised some time ago however there has been no further progress toward lodgement of documentation to enable the development to commence.
SUSTAINABILITY:
The appropriate use of land within a zone is an issue of sustainability. Under the current SLEP, stage 2 of the proposed DA would not have been permissible.
OPTIONS:
To not the information.
FINANCIAL CONSIDERATIONS:
Costs are associated with preparation and advertising of LEP amendments. The fee was paid with the development application.
RESOLVED that Council note the information.
Moved: Cr E Bates Seconded: Cr D Peebles CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 63
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 64
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 65
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 66 GENERAL ADMINISTRATION
Section: GENERAL ADMINISTRATION REP93/07
G.4.1 SHIRES ASSOCIATION NSW ANNUAL CONFERENCE 2007 Council: 23 April 2007
RECOMMENDATION:
That Council be represented at the Shires Association NSW Annual Conference 2007 by the Mayor, Deputy Mayor and General Manager.
BACKGROUND:
The Annual Conference of the Shires Association NSW will be held in Sydney from 4 to 6 June 2007.
A copy of the draft conference program, which is subject to change, is attached. Invitations to address the conference have been sent to the Premier, Minister for Local Government, Minister for Roads, Minister for Health, Minister for Planning and the Leader of the Opposition.
Registration for the Conference closes on Friday, 4 May 2007. The registration fee is $575 (including GST) which includes the Conference Dinner. Accommodation rates are $210 per room per night at the Sofitel Wentworth where this year’s Conference is being held.
In past years Council has been represented at the Annual Conference of the Association by a Councillor and the General Manager.
Nominations for the position of President of the Shires Association of NSW will be called for before the conference. Nominations for membership of the Executive Council, Vice Presidents and Treasurer of the Shires Association of NSW will be called for during the conference.
ISSUES:
Representation at the Shires Association NSW Annual Conference 2007.
SUSTAINABILITY:
Not applicable.
OPTIONS:
To be represented at the Shires Association NSW Annual Conference 2007, or not.
FINANCIAL CONSIDERATIONS:
Funding for this conference has been included in the 2006/7 budget.
RESOLVED that Council be represented at the Shires Association NSW Annual Conference 2007 by the Mayor or Deputy Mayor and General Manager.
Moved: Cr P Hodges Seconded: Cr E Cottle CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 67
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 68
Section: GENERAL ADMINISTRATION REP94/07
G.4.2 ANZAC DAY 2007 Council: 23 April 2007
RECOMMENDATION:
That Council provide assistance to The Returned and Services League of Australia (RSL) by providing representatives at Anzac Day services and ceremonies.
BACKGROUND:
Representatives are requested for the following ceremonies on Anzac Day, Wednesday, 25 April 2007:
Aberdeen: 6.00 am Dawn Service – Cenotaph 10.00 am March and Service – Bedford Street
Merriwa: 10.45 am Remembrance Ceremony – Cenotaph
Murrurundi: 11.20 am Commemoration Service – Memorial Hall 12.30 pm Lunch Murrurundi Bowling Club
Scone: 6.00 am Dawn Service – Scone Memorial Pool 9.00 am March and service at Gundy 10.30 am Parade assemble Kelly Street 11.00 am Commemoration Service – War Memorial Library
ISSUES:
Representation by Council at Anzac Day services in Aberdeen, Merriwa, Murrurundi, Scone and Gundy.
SUSTAINABILITY:
Not applicable.
OPTIONS:
Council has no obligation to support the RSL by providing the assistance required.
FINANCIAL CONSIDERATIONS:
Provision has been made in the 2007/8 budget to cover this cost
RESOLVED that Council provide assistance to The Returned and Services League of Australia (RSL) by providing representatives at Anzac Day services and ceremonies.
Moved: Cr N Doonan Seconded: Cr L Parsons CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 69
Section: GENERAL ADMINISTRATION
G.4.3 COUNCIL SEAL: ASSIGNMENT OF LEASE - AROMAS ON MAYNE Council: 23 April 2007
RECOMMENDATION:
That Council affix the Common Seal to the Deed of Assignment.
BACKGROUND:
Aromas on Mayne is located in the Rural Transaction Centre in Murrurundi. The owners of the business have sold it to Susanne and Peter Millgate.
It is necessary to reassign the lease from Bruce and Jill Davies to Susanne and Peter Millgate.
ISSUES:
Council has no objection to the new owners of the business and is agreeable to the reassignment of the lease.
Legal costs associated with the reassignment are borne by Bruce and Jill Davies.
SUSTAINABILITY:
Not applicable.
OPTIONS:
Not applicable.
FINANCIAL CONSIDERATIONS:
Nil.
RESOLVED that Council affix the Common Seal to the Deed of Assignment.
Moved: Cr N Doonan Seconded: Cr D Peebles CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 70
Section: GENERAL ADMINISTRATION REP111/07
G.4.4 DRAFT MANAGEMENT PLAN AND BUDGET 2007/8 - 2009/10 Council: 23 April 2007
RECOMMENDATION: That Council: 1. Hold the extraordinary meeting on Monday 14 May 2007. 2. Consult with the community in the 2 week period commencing Monday 21 May 2007.
BACKGROUND: The Local Government Act 1993 requires a council to prepare a Draft Management Plan with regard to its activities for the next 3 years (s402(a)) and its policy with regard to revenue for the next year (s402(b)). It is necessary for Council to put the draft Management Plan on public notice for a period of at least 28 days (s405) and seek submissions from the public in regard to the activities and the proposed revenue plan. Council must take into consideration any submission made before it adopts a Management Plan for the following year (s406).
Advice from the Department of Local Government is awaited regarding the 2007/8: • Rate limit increase; • Upper limit of the minimum general purpose rate; and, • Maximum rate of simple interest on overdue accounts.
The Draft Management Plan is being finalised and will be available for consideration by Council at an extraordinary meeting on Monday 14 May 2007.
In previous years, Council has consulted with the community with meetings in Aberdeen, Merriwa, Murrurundi, and Scone. It is proposed to that these consultations occur in the 2 week period commencing Monday 21 May 2007.
ISSUES: An extraordinary meeting of Council be held on Monday 14 May 2007 to adopt the Draft Management Plan for the purpose of placing it on public exhibition for 28 days and inviting submissions from the public.
Consultation with the community, in the manner of previous years, in the 2 week period commencing Monday, 21 May 2007.
Submissions will close on 12 June 2007.
At its meeting on 25 June 2007, Council will consider submissions, make any amendments and adopt its 2007/8 – 2009/10 Management Plan and Budget.
OPTIONS: • To hold the extraordinary meeting on Monday 14 May 2007, or another date. • To consult with the community in the 2 week period commencing Monday 21 May 2007, or another period, or not consult in the manner proposed.
FINANCIAL CONSIDERATIONS: Nil
RESOLVED that Council: 1. Hold the extraordinary meeting on Monday 14 May 2007. 2. Consult with the community in the 2 week period commencing Monday 21 May 2007.
Moved: Cr D Peebles Seconded: Cr E Cottle CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 71
Section: GENERAL ADMINISTRATION
G.4.5 MERRIWA COMMUNITY BUS Council: 23 April 2007
RECOMMENDATION: That Council note the report.
BACKGROUND: At its meeting on 26 March 2007, Council considered a proposal to transfer the ownership and management of the Merriwa community bus to Upper Hunter Community Care Inc (UHCC), a community based organisation which provides the following services: community transport; meals on wheels: neighbour aid; domestic assistance; and, telecare.
At that meeting, Council resolved to: 1. Consult with the Merriwa Progress Association and other interested stakeholders about the proposed transfer of ownership and management of the Merriwa community bus. 2. Delegate authority to the General Manager to:- a) negotiate the terms of the agreement (based on the attached draft Heads of Agreement), and b) sign the Heads of Agreement (as amended) on behalf of Council.
On 28 March 2007, the proposed transfer was discussed with the Merriwa and District Progress Association. Various issues associated with the proposal were noted.
On 3 April 2007, the proposed transfer was discussed with interested stakeholders in the meeting room at Council’s Merriwa office. Various issues associated with the proposal were noted, including a proposition that Council might be able to receive external funding for aged and Home and Community Care (HACC) eligible residents attending day care at the Merriwa Hospital.
On 12 April 2007, Mr Henry Orton, Merriwa Taxis, submitted a proposal to Council (refer Attachment 1).
On 17 April 2007, Mr Wayne Cossens met with representatives of UHCC, Department of Transport and Department of Ageing, Disability and Home Care regarding potential funding for the bus. The outcome was that • the Merriwa aged and HACC eligible residents may receive but are not entitled to UHCC services; and, • as the Upper Hunter region is overfunded for community transport services at this time on a per capita basis, it was very unlikely that the Merriwa residents would receive funding.
On the same day, Mr Alan Gordon, General Manager, UHCC, advised that his Board would not agree to receiving the bus on the basis of the draft Heads of Agreement (previously presented to Council). However, Mr Gordon agreed to prepare an alternative proposal for consideration by Council.
ISSUES: As detailed above.
SUSTAINABILITY: The transfer of ownership is expected to increase the utilisation of the bus by the Upper Hunter community, whilst maintaining (or increasing) the level of service for the Merriwa community.
OPTIONS: To note the report. To request clarification of any of the matters raised in the report.
FINANCIAL CONSIDERATIONS: Nil.
RESOLVED that Council note the report.
Moved: Cr E Cottle Seconded: Cr D Peebles CARRIED
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Section: WORKS/TECHNICAL REP102/07
J.4.2 ROAD CLOSURE - ABERDEEN Council: 23 April 2007
RECOMMENDATION:
That Council has no objection to the granting of possessory title to the old unused road between Lots 1 and 2 DP 590319 subject to final execution of the easement plan and 88B instrument in favour of Council
BACKGROUND:
Since 2004 Council has been in discussion with the Baines family in regard to purchase of old unused road between Lots 1 and 2 DP 590319.
ISSUES:
Department of Lands have advised that the land title for the unused road in question was subdivided by DP 2615 in 1892. As this subdivision took place before the introduction of the Local Government Act, 1919, these roads remain in this title and are not vested in the name of the local council.
SUSTAINABILITY:
Council has indicated in meetings with the proponent the need for an appropriate easement over the drain traversing the land.
OPTIONS:
To adopt, amend or reject the recommendation
FINANCIAL CONSIDERATIONS:
All costs to be borne by the applicant - Baines
RESOLVED that Council has no objection to the granting of possessory title to the old unused road between Lots 1 and 2 DP 590319 subject to final execution of the easement plan and 88B instrument in favour of Council.
Moved: Cr L Parsons Seconded: Cr N Doonan CARRIED
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 74
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 75
SITE PLAN
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 76
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 77
Section: TECHNICAL/WORKS REP95/07
J.4.2 PLANT REPLACEMENT PROGRAM – PURCHASE SELF PROPELLED ROLLER Council: 23 April 2007
RECOMMENDATION:
That Council move into Closed Council pursuant to section 10A(1)-(3) of the Local Government Act 1993 , the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provisions of section 10A(2) as outlined above.
BACKGROUND:
Council called tenders for the replacement of plant 6202 which is programmed for replacement in 2007/08 within the 10 year plant replacement program.
ISSUES:
Tender details, should they be revealed, may result in commercial disadvantage to parties involved in the tender process. Some information provided to council by tenderers is provided on the basis that council will treat it as commercial in confidence.
OPTIONS:
To accept, modify or reject the recommendations.
FINANCIAL CONSIDERATIONS:
Funds are available from the Plant Restricted Assets.
RESOLVED that Council move into Closed Council pursuant to section 10A(1)-(3) of the Local Government Act 1993 , the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provisions of section 10A(2) as outlined above.
Moved: Cr D Peebles Seconded: Cr L Parsons CARRIED
RESOLVED that Council accept the tender of Conplant Amman Australia for the supply of a Ammann ASC150D Smooth Drum Roller at the tendered changeover price.
Moved: Cr L Watts Seconded: Cr E Bates CARRIED
RESOLVED that Council move back into Open Council:
Moved: Cr E Cottle Seconded: Cr D Peebles CARRIED
Upon resuming Open Council the following recommendations were adopted:
RESOLVED that Council accept the tender of Conplant Amman Australia for the supply of a Ammann ASC150D Smooth Drum Roller at the tendered changeover price.
Moved: Cr L Watts Seconded: Cr E Bates CARRIED
THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 5.10PM
Upper Hunter Shire Council – Ordinary Meeting Agenda - 23 April 2007 Page 78