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Council Meeting Agenda 29 March 2021 Her Excellency, the Hon Margaret Beazley, Governor of NSW, speaking with members of the Community at White Park during her visit to Upper Hunter Shire. A Quality Rural Lifestyle - in a vibrant, caring and sustainable community To All Councillors You are hereby notified that the next meeting of the Upper Hunter Shire Council will be held on Monday, 29 March 2021 in the COUNCIL CHAMBERS commencing at 5.00PM, for the purpose of transacting the undermentioned business. This meeting will be recorded and those in attendance should refrain from making any defamatory statements. There are to be no other recordings of this meeting without the prior authorisation of Council. GREG MCDONALD GENERAL MANAGER 1. PRAYER 2. ACKNOWLEDGEMENT OF COUNTRY 3. APOLOGIES / APPLICATIONS FOR LEAVE OF ABSENCE BY COUNCILLORS 4. PUBLIC PARTICIPATION 5. CONFIRMATION OF MINUTES - Ordinary Council Meeting held on 22 February 2021 6. DISCLOSURES OF INTEREST 7. MAYORAL MINUTES 8. REPORTS MAYORAL MINUTES ...................................................................................................................... 1 A.03.1 RECOGNITION OF LENGTH OF SERVICE ................................................................................. 1 STANDING COMMITTEE REPORTS ............................................................................................. 2 SCR.03.1 CORPORATE SERVICES COMMITTEE ................................................................................ 2 SCR.03.2 DEVELOPMENT & ENVIRONMENTAL SERVICES COMMITTEE ............................................. 14 SCR.03.3 INFRASTRUCTURE SERVICES COMMITTEE ...................................................................... 38 COMMITTEE/DELEGATES REPORTS ........................................................................................ 56 C.03.1 FLOODPLAIN MANAGEMENT COMMITTEE ............................................................................. 56 C.03.2 WHITE PARK MANAGEMENT & DEVELOPMENT COMMITTEE .................................................. 61 C.03.3 SCONE CBD REVITALISATION COMMITTEE ......................................................................... 69 C.03.4 ABERDEEN REVITALISATION COMMITTEE .......................................................................... 100 C.03.5 AUDIT, RISK AND IMPROVEMENT COMMITTEE .................................................................... 103 C.03.6 SCONE & UPPER HUNTER REGIONAL SALEYARDS COMMITTEE .......................................... 123 C.03.7 SUSTAINABILITY ADVISORY COMMITTEE ........................................................................... 129 C.03.8 UPPER HUNTER & KIA ORA YOUTH MUSIC COMMITTEE ..................................................... 133 GENERAL ADMINISTRATION REPORTS ................................................................................. 136 G.03.1 REQUESTS FOR DONATIONS ............................................................................................ 136 G.03.2 PROPOSED COMMUNITY NURSERY - MERRIWA ................................................................. 141 G.03.3 SCONE RV PARKING SITE ................................................................................................ 149 G.03.4 SCONE CBD REVITALISATION COMMITTEE - VACANT POSITION ........................................ 155 POLICY MATTERS ...................................................................................................................... 157 H.03.1 POLICIES FOR REVIEW ..................................................................................................... 157 INFRASTRUCTURE REPORTS .................................................................................................. 210 I.03.1 CHANGE IN WATER RESTRICTIONS ................................................................................... 210 9. NOTICES OF MOTIONS - Nil QUESTIONS WITH NOTICE ....................................................................................................... 217 QWN.03.1 QUESTIONS WITH NOTICE .......................................................................................... 217 CONFIDENTIAL REPORTS ........................................................................................................ 220 CR.03.1 COMMENCEMENT OF LEGAL PROCEEDINGS FOR BREACHES OF DEVELOPMENT CONSENT .. 220 CR.03.2 LEASE OF SHOP 6B CAMPBELL'S CORNER BUILDING ......................................................... 221 CR.03.3 SCONE TO MURRURUNDI PIPELINE - RESERVOIR SITE LAND PURCHASE ............................ 222 CR.03.4 TENDER 26/2021 - 133 KELLY STREET, SCONE - PUBLIC AMENITIES AND BUILDING RESTORATION ................................................................................................................. 223 CR.03.5 TENDER T272021HUN - SUPPLY & DELIVERY OF ROAD BASE MATERIALS ........................ 224 CR.03.6 TENDER T412021HUN - PROVISION OF ROAD SAFETY BARRIERS .................................... 225 MINUTES OF THE ORDINARY MEETING OF UPPER HUNTER SHIRE COUNCIL HELD ON MONDAY 22 FEBRUARY 2021 IN THE COUNCIL CHAMBERS COMMENCING AT 5.00pm PRESENT: Cr Maurice Collison (Mayor), Cr Kiwa Fisher (Deputy Mayor), Cr Sue Abbott, Cr Ron Campbell, Cr Lorna Driscoll and Cr Lee Watts. APOLOGIES / APPLICATIONS FOR LEAVE OF ABSENCE BY COUNCILLORS: RESOLVED that the apology received from Cr James Burns be accepted. Moved: Cr R Campbell Seconded: Cr L Driscoll CARRIED UNANIMOUSLY RESOLVED that the request for leave of absence from Cr Maurice Collison for 10 to 26 March 2021 be accepted. Moved: Cr R Campbell Seconded: Cr L Driscoll CARRIED UNANIMOUSLY IN ATTENDANCE: Mr Greg McDonald (General Manager), Mr Kristian Enevoldson (Director Corporate Services), Mr Mathew Pringle (Director Environmental & Community Services), Mr Phillip Hood (Acting Director Infrastructure Services), Mr Wayne Phelps (Finance Manager), Ms Kirrily Anderson (Communications Officer) and Mrs Robyn Cox (Executive Assistant). CONFIRMATION OF MINUTES: RESOLVED that the minutes of the Ordinary Council Meeting held on 14 December 2020 be adopted with an amendment to include Cr Abbott’s additional questions and responses which were not provided at the meeting. Moved: Cr L Watts Seconded: Cr K Fisher CARRIED UNANIMOUSLY RESOLVED that the minutes of the Extraordinary Council Meeting held on 14 January 2021 be adopted. Moved: Cr K Fisher Seconded: Cr R Campbell CARRIED FOR AGAINST Councillor Campbell Councillor Abbott Councillor Collison Councillor Driscoll Councillor Fisher Councillor Watts Total (5) Total (1) RESOLVED that the minutes of the Extraordinary Council Meeting held on 21 January 2021 be adopted. Moved: Cr L Driscoll Seconded: Cr K Fisher CARRIED UNANIMOUSLY Minutes of the Ordinary Meeting of the Upper Hunter Shire Council held on Monday 22 February 2021 Page 3 of 11 DISCLOSURES OF INTEREST: G.02.2 Relocation of the Scone Visitor Information Centre Cr Lee Watts declared a Pecuniary Interest / Significant Conflict for the reason that she is the Manager of the Scone Neighbourhood Resource Centre. Cr Watts advised that she would leave the Chamber and take no part in discussion and voting. PUBLIC PARTICIPATION: SCR.02.2 Development & Environmental Services Committee DESC.02.1 DA No. 157/2020 Subdivision of one Lot into two Lots Mrs Leonie Dawes – for the recommendation H.02.2 Scone TAFE Sale – Council Position Mr Phill Chadwick, NSW Teachers Federation – seeking amendment A.02.1 RECOGNITION OF LENGTH OF SERVICE RESPONSIBLE OFFICER: Greg McDonald - General Manager AUTHOR: Karen Lee - Governance & Executive Support Officer RESOLVED That Council recognise Ray (Mick) Cronin for his 40 years’ service to Council. Moved: Cr L Watts Seconded: Cr R Campbell CARRIED UNANIMOUSLY RESOLVED that Council suspend Standing Orders to deal with Item No. H.02.2 Scone TAFE Sale – Council Position. Moved: Cr L Watts Seconded: Cr S Abbott CARRIED UNANIMOUSLY H.02.2 SCONE TAFE SALE - COUNCIL POSITION RESPONSIBLE OFFICER: Greg McDonald - General Manager AUTHOR: Greg McDonald - General Manager RESOLVED That Council: 1. call upon the NSW Government to immediately cease any proposal to sell Scone TAFE; 2. call on Minister Geoff Lee for a full and comprehensive consultation with the community about the impact the sale of the TAFE will have on the future of jobs and skills in the Hunter; and, 3. report the findings of this transparent community consultation back to Council and the community. Moved: Cr L Watts Seconded: Cr L Driscoll CARRIED FOR AGAINST Councillor Abbott Councillor Fisher Councillor Campbell Councillor Collison Councillor Driscoll Councillor Watts Total (5) Total (1) Standing Orders were resumed. Minutes of the Ordinary Meeting of the Upper Hunter Shire Council held on Monday 22 February 2021 Page 4 of 11 SCR.02.1 CORPORATE SERVICES COMMITTEE RESPONSIBLE OFFICER: Kristian Enevoldson - Director Corporate Services AUTHOR: Wayne Phelps - Manager Finance RESOLVED That Council: 1. adopt the minutes of the Corporate Services Committee meeting held on 12 February 2021 with an amendment that Cr Abbott was in attendance; 2. adopt the requested budget variations as detailed in the budget review (summary attached to the report). Moved: Cr R Campbell Seconded: Cr S Abbott CARRIED UNANIMOUSLY SCR.02.2 DEVELOPMENT & ENVIRONMENTAL SERVICES COMMITTEE RESPONSIBLE OFFICER: Greg McDonald - General Manager AUTHOR: Mathew Pringle - Director Environmental & Community Services RESOLVED That Council: 1. adopt the minutes of the Development & Environmental Services Committee meeting held
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