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Ordinary Council Business Paper for February 2021 (Finance)

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Ordinary Council Business Paper for February 2021 (Finance) Ordinary Council Business Paper for February 2021 (Finance) Tuesday, 23 February 2021 Civic Centre Mayor Damien Ryan (Chair) ALICE SPRINGS TOWN COUNCIL ORDER OF PROCEEDINGS FOR THE ORDINARY MEETING OF THE THIRTEENTH COUNCIL TO BE HELD ON TUESDAY 23 FEBRUARY 2021 AT 5.30PM IN THE COUNCIL CHAMBER, ALICE SPRINGS 1. OPENING BY MAYOR DAMIEN RYAN 2. PRAYER 3. APOLOGIES 4. WELCOME AND PUBLIC QUESTION TIME 5. DISCLOSURE OF INTEREST 6. MINUTES OF THE PREVIOUS MEETING 6.1 Minutes of the Ordinary Open Meeting held on 9 February 2021 6.2 Business Arising from the Minutes 7. MAYORAL REPORT 7.1. Mayor’s Report Report No. 312 / 21 cncl 7.2. Business Arising from the Report 8. ORDERS OF THE DAY 8.1. That Elected Members and Officers provide notification of matters to be raised in General Business. 9. DEPUTATIONS 10. PETITIONS 11. MEMORIALS 12. NOTICE OF MOTIONS 12.1 Rescission Motion – Cr Eli Melky 13. FINANCE 13.1. Finance Report Report No. 310 / 21 cncl Page 2 14. REPORTS OF OFFICERS 14.1. CHIEF EXECUTIVE OFFICER 14.1.1. CEO Report Report No. 311 / 21 cncl 14.2. CORPORATE SERVICES NIL 14.3. COMMUNITY DEVELOPMENT NIL 14.4. TECHNICAL SERVICES 14.4.1. UNCONFIRMED Minutes - Development Committee - 1 February 2021 14.4.2. UNCONFIRMED Minutes - Cemeteries Advisory Committee - 2 February 2021 14.4.3. UNCONFIRMED Minutes - Regional Waste Management Facility Committee - 4 February 2021 14.4.4. RECOMMENDATIONS of Regional Waste Management Facility Committee held on 4 February 2021 14.4.5. Sports Facilities Advisory Committee – Nominations Report No. 314 / 21 cncl 15. QUESTIONS WITHOUT NOTICE 16. GENERAL BUSINESS 17. MATTERS FOR MEDIA ATTENTION 18. NEXT MEETING – Tuesday 9 March 2021, 5.30pm (Corporate Services) 19. ADJOURNMENT OF OPEN MEETING 20. RESUMPTION OF MEETING IN CONFIDENTIAL 21. APOLOGIES 22. DEPUTATIONS 23. PETITIONS 24. ORDERS OF THE DAY 24.1. That Elected Members and Officers provide notification of matters to be raised in General Confidential Business 25. DISCLOSURE OF INTEREST 26. MINUTES OF THE PREVIOUS MEETING – CONFIDENTIAL 26.1. Minutes of the Ordinary Confidential Meeting held on 9 February 2021 26.2. Business Arising from the Minutes Page 3 27. CONFIDENTIAL REPORTS OF OFFICERS 27.1. CHIEF EXECUTIVE OFFICER 27.1.1. CEO Report CONFIDENTIAL Report No. 313 / 21 cncl 27.2. CORPORATE SERVICES 27.2.1. Legal Fees Notification CONFIDENTIAL Report No. 315 / 21 cncl 27.3. COMMUNITY DEVELOPMENT NIL 27.4. TECHNICAL SERVICES 27.4.1. CONFIDENTIAL - UNCONFIRMED Minutes - Development Committee - 1 February 2021 27.4.2. CONFIDENTIAL - UNCONFIRMED Minutes - Regional Waste Management Committee - 4 February 2021 27.4.3. CONFIDENTIAL – RECOMMENDATIONS of Regional Waste Management Committee held on 4 February 2021 28. QUESTIONS WITHOUT NOTICE 29. GENERAL CONFIDENTIAL BUSINESS 30. MOVING CONFIDENTIAL ITEMS INTO OPEN 31. CLOSURE OF MEETING Robert Jennings CHIEF EXECUTIVE OFFICER Thursday, 18 February 2021 Petitions - Petitions received at a meeting will be held over for consideration at the next monthly meeting pursuant to clause 9 of the Alice Springs (Council Meetings and Procedures) By-law. Open Minutes of Council – Unconfirmed Open minutes of the meeting and associated reports not prescribed as Confidential, will be available for public inspection within ten days after the meeting pursuant to Section 67 of the Local Government Act 2008. Notice of Motions by Elected Members – Notice must be given so that it can be included with the Business Paper circulation on the Wednesday prior to the Council meeting. Clause 6 of the By-Law requires that the Notice of Motion shall be included with the Business Paper. Page 4 MINUTES OF THE ORDINARY MEETING OF THE THIRTEENTH COUNCIL HELD ON TUESDAY, 9 FEBRUARY 2021 AT 5:30PM IN THE COUNCIL CHAMBER 93 TODD STREET, ALICE SPRINGS 1. ATTENDANCE 1.1 Opening of the Meeting by the Mayor (Chair) Mayor Damien Ryan declared the meeting open at 5.30pm and welcomed all present to the meeting. Alice Springs News and ABC Alice Springs were present. Mayor Ryan acknowledged the Central Arrernte people who are the traditional owners and custodians of Alice Springs. PRESENT Mayor D. Ryan (Chair) Deputy Mayor Jacinta Price3 Councillor G. Auricht Councillor M. Banks Councillor J. Cocking Councillor E. Melky Councillor M. Paterson Councillor C. Satour OFFICERS IN ATTENDANCE Mr R. Jennings – Chief Executive Officer (CEO) Mr T. Charlie – Acting Director Technical Services Ms S. Taylor – Director Corporate Services Ms K. Sutton – Director Community Development Ms B. Lang – Executive Assistant (Minutes) 2. PRAYER The prayer was read by Pastor David Gilbert, Seventh Day Adventist Church. 2 -- CNCL 09/02/2021 3. APOLOGIES Councillor J. de Brenni That the apology be accepted. Moved – Councillor Paterson Seconded – Deputy Mayor Price CARRIED (21421) 4. WELCOME 5. PUBLIC QUESTION TIME Nil 6. DISCLOSURE OF INTEREST Nil 7. MINUTES OF PREVIOUS MEETING 7.1. Minutes of the Ordinary Open Meeting of Council held on Thursday 28 January 2021 Moved – Councillor Melky Seconded – Councillor Cocking That the minutes of the Ordinary Meeting of the Council held Thursday 28 January 2021 be confirmed as a true and correct record of the proceedings of those meetings. CARRIED (21422) 7.2 Business Arising from the Minutes 7.2.1 Councillor Banks - Item 6.2.1 – Wilshire Street Councillor Banks thanked the Acting Director of Technical Services for the report and will defer questions in regards to this matter to another meeting. 3 -- CNCL 09/02/2021 7.2.2 Councillor Banks – Item 6.6 – Land Acquisition Councillor Banks questioned if there was a change to the May resolution as a result from last week’s special meetings. The CEO confirmed that the resolution stands as it is. Councillor Banks made a request that the 7 May 2020 resolution be included in the minutes under her general discussion comment. 7.2.3 Councillor Melky – Item 6.1, 6.3, 6.5 - Previous Minutes Councillor Melky questioned why all three of the December 2020 minutes were being presented in bulk at the January 2021 meeting rather than following normal procedure of minutes being presented at the very next Council Meeting. The CEO advised that due to the Council closure in December, the turn around time for minutes was tight and therefore they had to be presented in January. 7.2.4 Councillor Cocking – Item 13.1.1 – Finance Report Councillor Cocking questioned what appeared to be a double payment in item 13.1.1 and asked if it had been rectified. The Director of Corporate Services explained that they were separate payments. 7.2.5 Councillor Cocking – Item 14.1.2.2 - Letter from the Chief Minister Councillor Cocking requested an update. The CEO advised that a meeting has scheduled for the 15th of February 2021. 7.2.6 Councillor Cocking - Item 17.2 - Water Bubbler at Walmulla Park Councillor Cocking requested an update on the two action items from item 17.2. Acting Director of Technical Services advised that the Walmulla item is on the Parks Advisory agenda. In regards to the water bubblers, an assessment has concluded that a majority of the water bubblers are within the CBD and in our parks. Officers will commence discussions with Parks and Wildlife n regards to installing water bubblers on Parks land. 7.2.7 Councillor Melky – Anzac Oval and Alice Plaza Hub Councillor Melky would like Officers to provide clarity to Elected Members on what items regarding the Alice Plaza Hub and Anzac Oval are in Confidential. The CEO advised that Elected Members can contact Officers to receive guidance on this matter. 4 -- CNCL 09/02/2021 8. ORDERS OF THE DAY 8.1. That Elected Members and Officers provide notification of matters to be raised in General Business. 8.1.1 Councillor Melky – Media Policy 8.1.2 Councillor Melky – Meeting Procedure 8.1.3 Councillor Satour – Sporting facilities PA Systems 8.1.4 Councillor Satour – Bus stop location request 9. DEPUTATIONS 9.1. FABalice Festival – Mr Stuart Ord and Mr Andrew Thorogood Mr Ord and Mr Thorogood presented the FABalice 2020 Economic and Social Impact Research study, as well as providing an update on the progression of the upcoming 2021 Festival. Councillor Paterson declared a conflict of interest and left the Chamber at 5.46pm. Councillor Paterson returned to the Chamber at 6.00pm 10. PETITIONS Nil 11. MEMORIALS Nil 12. NOTICE OF MOTIONS Nil 5 -- CNCL 09/02/2021 13. REPORTS OF TECHNICAL SERVICES 13.1. Technical Services Report to Council Report No. 306 / 21 cncl Moved – Councillor Melky Seconded – Deputy Mayor Price That it be a recommendation to Council: That the Technical Services report be received and noted CARRIED (21423) Clarification was requested on what metrics the are used to measure the emissions reduced through Q2 in Attachment F. The Acting Director of Technical Services took the question on notice. Mayor Ryan requested a detailed report on the costings obtained for the Chamber upgrades. 13.2 UNCONFIRMED Minutes – Environment Advisory Committee – 1 February 2021 Moved – Councillor Melky Seconded – Councillor Satour RESOLVED That it be a recommendation to Council: That The minutes from the Environment Advisory Committee meeting held on 1 February 2021 be received and recommendations adopted. CARRIED (21424) 6 -- CNCL 09/02/2021 13.2(1) EAC Terms of Reference (ToR) (Agenda Item 6.1) Note: please refer to Agenda Item 13.4 That it be a recommendation from the Environment Advisory Committee to Council That the Membership on the Environment Advisory Committee include the following positions, and these be listed in the Terms of Reference: • Three Elected Members • One youth representative • Three general members from the community • One representative on behalf of NT Government, and • Four community organisations 13.3 Unsolicited Advertising Material Report No.
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