Public Document Pack To : Members and Invitees of the Admission Forum Notice of a Meeting of the Admission Forum Tuesday, 24 November 2009 at 6.00 pm MEETING ROOMS 1 & 2 County Hall Tony Cloke Assistant Head of Legal & Democratic Services November 2009 Contact Officer: Kath Coldwell, Tel 01865 815902 Email: [email protected] Membership Chairman – Vacancy CORE MEMBERS Community School Representative: Jolie Kirby Voluntary Controlled School To be confirmed Representative: Voluntary Aided School To be confirmed Representative: Foundation School Representative: Nick Hindmarsh Academy Representative: Valerie Coombs Parent Representative: Dr Uday Kishore Community Representative: Aggie Kalungu-Banda (Oxfordshire Racial Equality Council) Anglican Diocese of Oxford Valerie Coombs Representative: Catholic Archdiocese of Birmingham Kate Edwards Representative: County Hall, New Road, Oxford, OX1 1ND www.oxfordshire.gov.uk Fax: 01865 783195 Media Enquiries 01865 815266 NON CORE MEMBERS RAF Representative: Meg Wickett (Community Development Officer – RAF Benson) Army Representative: Vacancy Community Representative: Olivia Denson (Children’s Education Advisory Service) Secondary Community School To be confirmed Representative: Secondary Community School Peter Simmonds Representative (with experience and knowledge of special needs) Primary Community School To be confirmed Representative: Primary Church Aided School To be confirmed Representative: Councillor Representatives: Councillor Lawrie Stratford Councillor Michael Waine Parent Admission Advisor Rachel Caseby Representative: Governor Representative: Frank Newhofer The Agenda is attached Date of next meeting: 23 February 2010 AGENDA 1. Election of Chairman for a Year The Forum is asked to elect a Chairman, to remain in post for a year from the date of their election, as agreed in the Forum’s Constitution. Members are reminded that the Chairman does not have to be a core member. 2. Election of Deputy Chairman for a Year The Forum is asked to elect a Deputy Chairman, to remain in post for a year from the date of their election, as agreed in the Forum’s Constitution. Members are reminded that the Deputy Chairman does not have to be a core member. 3. Apologies for Absence 4. Declarations of Interest - see guidance note on the back page 5. Minutes of the previous meeting (Pages 1 - 8) To confirm the minutes of the meeting held on 21 October 2009 ( AF5 ). 6. Any other Business 7. Admission Forum Membership Contact Officer: Kath Coldwell (01865) 815902 At its October meeting the Forum noted that the Army was content for the Children’s Education Advisory Service (CEAS) to represent it on the Forum and was asked to determine how to allocate the vacancy. The United Schools Church Trust had requested that an additional place be allocated for Academy representation, by virtue of being a very different organisation with a funding agreement relating specifically to admissions. Members agreed that an additional Academy place should not be allocated as this would not be proportionate in terms of the number of different types of school in the county and that the allocation of the vacant seat should be determined at its next meeting, due to the low turnout. A Forum member had suggested that as the Ministry of Defence is the largest employer in the county, the Forum could be asked to suggest a few possible candidates for consideration at its November meeting. - 2 - The Forum is asked to determine to whom it wishes to allocate the vacant seat. 8. Future Work Programme (Pages 9 - 10) Contact Officer: Neil Darlington (01865) 815844 At its October meeting it was agreed that Mr Darlington would bring examples of Admission Forum work programme timetables to the Forum’s November meeting in order to assist it in drawing up its future work programme timetable. An example is attached at AF8 . The Forum is asked to determine its future work programme. 9. Proposed Schedule of Co-ordination for In Year Admissions for years F1 to 11 in 2010-11 (Pages 11 - 14) Contact Officer: Neil Darlington (01865) 815844 To receive the proposed schedule of co-ordination for in year admissions for years F1 to 11 in 2010-11 ( AF9 ). The Forum is asked to comment on the proposed schedule of co-ordination for in year admissions for years F1 to 11 in 2010-11. 10. Co-ordinated Admission Arrangements and Admission Arrangements for Community and Voluntary Controlled Schools for 2011/12 (Pages 15 - 50) Contact Officer: Neil Darlington (01865) 815844 In Oxfordshire the formal consultation on coordinated admission arrangements and admission arrangements for community and voluntary controlled schools will take place between 24 November 2009 and 23 February 2010. The proposed arrangements are attached at AF10(a) . The proposed admission rules are attached at AF10(b) . The admission numbers will be presented to the meeting. The Forum is asked to comment on the proposed coordinated admission arrangements and admission arrangements for community and voluntary controlled schools. 11. Proposed Changes to Designated Areas for Community and Voluntary Controlled Schools (Pages 51 - 86) Contact Officer: Neil Darlington (01865) 815844 A report setting out proposed changes to designated areas for community and voluntary controlled schools is attached ( AF11 ). - 3 - The Forum is invited to give its view on the proposed changes. 12. Home to School Transport Policy Contact Officer: Neil Darlington (01865) 815844 To receive a verbal report, together with a document to be tabled at the meeting. The Forum is invited to receive the verbal report and document. 13. Admission Policies of 'Own Admission Authority' Schools (Pages 87 - 372) Contact Officer: Neil Darlington (01865) 815844 A number of policies of own admission authority schools are attached at AF13. Any further policies received in time for consideration will be tabled at the meeting. The Forum is invited to give its views on the above policies. TERMS OF REFERENCE The Forum’s Terms of Reference are appended to this agenda. Declarations of Interest This note briefly summarises the position on interests which you must declare at the meeting. Please refer to the Members’ Code of Conduct in Section DD of the Constitution for a fuller description. The duty to declare … You must always declare any “personal interest” in a matter under consideration, ie where the matter affects (either positively or negatively): (i) any of the financial and other interests which you are required to notify for inclusion in the statutory Register of Members’ Interests; or (ii) your own well-being or financial position or that of any member of your family or any person with whom you have a close association more than it would affect other people in the County. Whose interests are included … “Member of your family” in (ii) above includes spouses and partners and other relatives’ spouses and partners, and extends to the employment and investment interests of relatives and friends and their involvement in other bodies of various descriptions. For a full list of what “relative” covers, please see the Code of Conduct. When and what to declare … The best time to make any declaration is under the agenda item “Declarations of Interest”. Under the Code you must declare not later than at the start of the item concerned or (if different) as soon as the interest “becomes apparent”. In making a declaration you must state the nature of the interest. Taking part if you have an interest … Having made a declaration you may still take part in the debate and vote on the matter unless your personal interest is also a “prejudicial” interest. “Prejudicial” interests … A prejudicial interest is one which a member of the public knowing the relevant facts would think so significant as to be likely to affect your judgment of the public interest. What to do if your interest is prejudicial … If you have a prejudicial interest in any matter under consideration, you may remain in the room but only for the purpose of making representations, answering questions or giving evidence relating to the matter under consideration, provided that the public are also allowed to attend the meeting for the same purpose, whether under a statutory right or otherwise. Exceptions … There are a few circumstances where you may regard yourself as not having a prejudicial interest or may participate even though you may have one. These, together with other rules about participation in the case of a prejudicial interest, are set out in paragraphs 10 – 12 of the Code. Seeking Advice … It is your responsibility to decide whether any of these provisions apply to you in particular circumstances, but you may wish to seek the advice of the Monitoring Officer before the meeting. If you have any special requirements (such as a large print version of these papers or special access facilities) please contact the officer named on the front page, but please give as much notice as possible before the meeting. Agenda Item 5 ADMISSION FORUM MINUTES of the meeting held on Wednesday, 21 October 2009 commencing at 6.00 pm and finishing at 8.00 pm Present : Voting Members: Ms Kate Edwards – in the Chair Ms Rachel Caseby Ms Aggie Kalungu-Banda Mr Frank Newhofer Councillor Lawrie Stratford Councillor Michael Waine Officers: Whole of meeting Ms Kath Coldwell (Corporate Core) Mr Neil Darlington (Children, Young People & Families) The Committee considered the matters, reports and recommendations contained or referred to in the agenda for the meeting, together with a schedule of addenda tabled at the meeting, and decided as set out below. Except insofar as otherwise specified, the reasons for the decisions are contained in the agenda, reports and schedule, copies of which are attached to the signed Minutes. 16/09 ELECTION OF CHAIRMAN FOR THE CURRENT COUNCIL YEAR (Agenda No. 1) IT WAS AGREED that Ms Edwards be elected to Chairman for the duration of the meeting, given the low number of members present.