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Rogiet Community Shop and Café Section 1

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Rogiet Community Shop and Café Section 1 2016 Vale of Usk LEADER Funding Application Form Reference and title of your Project: Rogiet Community Shop and Café Section 1: Information about your group or business Main Contact Details Name: Katherine Close Telephone Number: Pm number is 07743 893499 Your role in Secretary Email address: [email protected] the Group: About your Group Group Rogiet Community When was it Constituted in 2015 Name: Junction (RCJ) established? Registered as CIO March 19th 2018 Your To bring the Do you have a bank Yes Group’s community together account? main for mutual benefit purpose: by providing non- statutory services Section 2: Details about your project – please see attached score sheet to see how your project will be scored. 2a Project Post Code Project Start Date Project End Date NP26 3SR 01 May 2019 12 months (duration) Project aim: The concise aim at this stage of the project is to prepare to implement a permanent Community Café and Shop in Rogiet and to ensure we meet all the community, legal and statutory requirements associated with the pre funding bid stages of providing a new build community café and shop. By undertaking further research and piloting tasks we will prepare for and manage any risks associated with implementation of the community cafe and shop so that we can identify any deficiencies and seek solutions before applying for capital funding. This will then facilitate the procurement of the necessary resources (volunteers, local suppliers, trades, services, materials etc.) required for the construction and running of the Rogiet Community Cafe and Shop. By the end of the funding period we hope to have successfully applied to People and Places and be able to start the build on the identified land in Westway. Project objectives: to safeguard the support of a project manager for the next 12 months to ensure we meet our objectives; to gather further customer insight and prove the need for a community cafe and shop through a monthly pilot pop up café and shop on a Saturday; to continue to consult and maintain community engagement in the design and project delivery; to continue to expand our links with community enterprise networks for advice and support to increase current stakeholder/community engagement through the creation of a website to add to our marketing and awareness raising strategy which includes print, face to face and digital means. Page 1 of 17 Project outcome: After successful completion of this project we hope to be in receipt of capital funding and able to commence the building of our permanent structure on the identified land in Westway, Rogiet. Background: In May 2018 RJC employed a Project Manager on a short-term contract to begin a feasibility study for a community shop in Rogiet. Monies from The National Lottery Community Fund (formerly; The Big Lottery Awards for All scheme) funded a one day a week post for a further 8 months from September 2018. Monmouthshire Housing Association (MHA) have also funded a day a week for three months to explore the best options for implementing and running a permanent community-led cafe and shop in Rogiet. Lottery funding ends at the end of April 2019. Below is a summary of what we have achieved to date and our strategy for moving forward: In May 2018 we carried out a paper and online survey (Attached). We had 193/200 surveys returned with 97% saying they would welcome and use a community café/shop. We’ve had more than 130 offers of help to make the community shop and café a reality through fundraising, donations and skills in kind including 40 residents saying they would volunteer in the café/shop. We held a pop up shop consultation at our annual fun day with over 50 people contributing their ideas for products, the kind of community space it could be, the need it could meet in the village including young people designing their ideal community shop and café. The community values the existing community café and would like to see it open more often and with a shop attached. We held a public meeting with over 30 people being consulted on the shop and café plans – gathering information and opinions to understand their needs and preferences. People would like local produce, the type of shop you pop into most days for a chat as well as a pint of milk, with a deli style counter, homemade ready meals and cakes. Having a permanent site for the café and extended opening hours gave a much needed social space for Rogiet and was welcomed by everyone. We have visited seven community shops and follow others on facebook for inspiration, learning and advice. We have set up a steering group with members of the community and representatives from Monmouthshire Housing Association, (MHA), Monmouthshire Community Council (MCC) and Gwent Association of Voluntary Organisations (GAVO) that is guiding and overseeing the project’s development. We’ve identified, after thorough consideration, that the land at Westway, Rogiet is the best and only site suitable. (Attached). It is community land owned by Rogiet Community Council (RCC). We are working with them and MCC to agree the terms of the lease. RCC are supportive of the plans for a community cafe and shop. The current site of the community café is in a much used church hall. The land by School Lane is designated common land. We have produced an information film1 to publicise our idea and celebrate the achievements of our volunteers to date. This is being used as a community engagement tool and to promote our work to potential partners and support our fundraising efforts. We have researched a range of different physical structures for the shop/cafe and have consulted with the planning department at MCC on the most suitable. A timber framed 1 https://www.youtube.com/watch?v=iDYguc9UTjI&feature=youtu.be Page 2 of 17 structure similar in appearance and no bigger than the community shop at Crowle2 is the preferred option of all parties consulted to date. We have utilised the free resources provided by the Plunkett foundation to ensure our research is robust and that our business plan is a comprehensive and workable document. We now have a strong evidence base that our project will be successful and over the next 12 months we want to take our plans forward. To do this, we want to continue to buy-in the services of a specialist project manager for an estimated 2 days per week to ensure that we meet our objectives. We have worked with the project manager over the last four years, initially through her post as small local enterprise coordinator for MCC and she has been invaluable in building our confidence and skill base, but there is lot that she does that we do not have the time to do. In 2017 her post ended and we tried for 6 months to carry on the project without her support. The result of that experiment was that we piloted employing her ourselves whilst we prepared a lottery bid to employ her. We have an amazing bank of volunteers but the majority of us have very busy lives, we are carers, we have children, we have jobs. Having done an audit of the hours that we put in to the existing three projects we run, we know that without the support of the project manager over the next 12 months we are not going to be in a position to move forward. Part of her role will be to ensure that we are all fully able and compliant to be able to run the café shop without her support once the build is complete. Part of our commitment over the next 12 months is to recruit and train more volunteers to be involved for now and the future. Our volunteer numbers continue to grow as more people get in touch and offer their expertise and help. We plan to trial the community shop through a series of a monthly pop-up café and shop, utilising a market stall style involving local producers. If the trial is successful, which we believe it will be, we will seek funding to implement a permanent structure through The National Lottery Community Fund. The People and Places medium grant has been identified as the most suitable source to be explored. Discussions with the local Lottery Grant Advisors have been very positive to date and they are aware of our plans. 2b Project objectives, benefits and priorities: The overarching objective is to provide a permanent community cafe and shop for the village of Rogiet, that is accessible by foot for the majority of Rogiet residents. It will be on level ground in the middle of the village, located adjacent to Rogiet Primary School, community allotments and gardens, playing fields and local transport facilities of Severn Tunnel Junction. The community café and shop plans to provide a range of fresh and essential produce (we surveyed the village as to their preferences (Attached), that uses and works with local suppliers to provide the village with a good quality and good value service. We plan to have a paid manager, who will work with our expanding group of volunteers. Having run the weekly community café for nearly four years, we know how much the village supports and values this service and how much they would welcome and support a permanent community cafe and shop. The benefits of this project also reflect some of the key objectives of the Wellbeing of Future Generations Act 2015. This includes bringing back opportunities for the village, working together to identify and meet needs, providing a central hub and space where people know they will receive a warm welcome every day, enabling residents to create new and enhance existing relationships, informally keeping an eye on and looking out for each other.
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