2016 Vale of Usk LEADER Funding Application Form Reference and title of your Project: Shop and Café

Section 1: Information about your group or business Main Contact Details

Name: Katherine Close Telephone Number: Pm number is 07743 893499

Your role in Secretary Email address: [email protected] the Group: About your Group

Group Rogiet Community When was it Constituted in 2015 Name: Junction (RCJ) established? Registered as CIO March 19th 2018 Your To bring the Do you have a bank Yes Group’s community together account? main for mutual benefit purpose: by providing non- statutory services

Section 2: Details about your project – please see attached score sheet to see how your project will be scored.

2a Project Post Code Project Start Date Project End Date NP26 3SR 01 May 2019 12 months (duration) Project aim: The concise aim at this stage of the project is to prepare to implement a permanent Community Café and Shop in Rogiet and to ensure we meet all the community, legal and statutory requirements associated with the pre funding bid stages of providing a new build community café and shop. By undertaking further research and piloting tasks we will prepare for and manage any risks associated with implementation of the community cafe and shop so that we can identify any deficiencies and seek solutions before applying for capital funding. This will then facilitate the procurement of the necessary resources (volunteers, local suppliers, trades, services, materials etc.) required for the construction and running of the Rogiet Community Cafe and Shop. By the end of the funding period we hope to have successfully applied to People and Places and be able to start the build on the identified land in Westway. Project objectives:  to safeguard the support of a project manager for the next 12 months to ensure we meet our objectives;  to gather further customer insight and prove the need for a community cafe and shop through a monthly pilot pop up café and shop on a Saturday;  to continue to consult and maintain community engagement in the design and project delivery;  to continue to expand our links with community enterprise networks for advice and support  to increase current stakeholder/community engagement through the creation of a website to add to our marketing and awareness raising strategy which includes print, face to face and digital means.

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Project outcome: After successful completion of this project we hope to be in receipt of capital funding and able to commence the building of our permanent structure on the identified land in Westway, Rogiet. Background: In May 2018 RJC employed a Project Manager on a short-term contract to begin a feasibility study for a community shop in Rogiet. Monies from The National Lottery Community Fund (formerly; The Big Lottery Awards for All scheme) funded a one day a week post for a further 8 months from September 2018. Housing Association (MHA) have also funded a day a week for three months to explore the best options for implementing and running a permanent community-led cafe and shop in Rogiet. Lottery funding ends at the end of April 2019. Below is a summary of what we have achieved to date and our strategy for moving forward:  In May 2018 we carried out a paper and online survey (Attached). We had 193/200 surveys returned with 97% saying they would welcome and use a community café/shop.  We’ve had more than 130 offers of help to make the community shop and café a reality through fundraising, donations and skills in kind including 40 residents saying they would volunteer in the café/shop.  We held a pop up shop consultation at our annual fun day with over 50 people contributing their ideas for products, the kind of community space it could be, the need it could meet in the village including young people designing their ideal community shop and café. The community values the existing community café and would like to see it open more often and with a shop attached.  We held a public meeting with over 30 people being consulted on the shop and café plans – gathering information and opinions to understand their needs and preferences. People would like local produce, the type of shop you pop into most days for a chat as well as a pint of milk, with a deli style counter, homemade ready meals and cakes. Having a permanent site for the café and extended opening hours gave a much needed social space for Rogiet and was welcomed by everyone.  We have visited seven community shops and follow others on facebook for inspiration, learning and advice.  We have set up a steering group with members of the community and representatives from Monmouthshire Housing Association, (MHA), Monmouthshire Community Council (MCC) and Association of Voluntary Organisations (GAVO) that is guiding and overseeing the project’s development.  We’ve identified, after thorough consideration, that the land at Westway, Rogiet is the best and only site suitable. (Attached). It is community land owned by Rogiet Community Council (RCC). We are working with them and MCC to agree the terms of the lease. RCC are supportive of the plans for a community cafe and shop. The current site of the community café is in a much used church hall. The land by School Lane is designated common land.  We have produced an information film1 to publicise our idea and celebrate the achievements of our volunteers to date. This is being used as a community engagement tool and to promote our work to potential partners and support our fundraising efforts.  We have researched a range of different physical structures for the shop/cafe and have consulted with the planning department at MCC on the most suitable. A timber framed

1 https://www.youtube.com/watch?v=iDYguc9UTjI&feature=youtu.be Page 2 of 17 structure similar in appearance and no bigger than the community shop at Crowle2 is the preferred option of all parties consulted to date.  We have utilised the free resources provided by the Plunkett foundation to ensure our research is robust and that our business plan is a comprehensive and workable document. We now have a strong evidence base that our project will be successful and over the next 12 months we want to take our plans forward. To do this, we want to continue to buy-in the services of a specialist project manager for an estimated 2 days per week to ensure that we meet our objectives. We have worked with the project manager over the last four years, initially through her post as small local enterprise coordinator for MCC and she has been invaluable in building our confidence and skill base, but there is lot that she does that we do not have the time to do. In 2017 her post ended and we tried for 6 months to carry on the project without her support. The result of that experiment was that we piloted employing her ourselves whilst we prepared a lottery bid to employ her. We have an amazing bank of volunteers but the majority of us have very busy lives, we are carers, we have children, we have jobs. Having done an audit of the hours that we put in to the existing three projects we run, we know that without the support of the project manager over the next 12 months we are not going to be in a position to move forward. Part of her role will be to ensure that we are all fully able and compliant to be able to run the café shop without her support once the build is complete. Part of our commitment over the next 12 months is to recruit and train more volunteers to be involved for now and the future. Our volunteer numbers continue to grow as more people get in touch and offer their expertise and help. We plan to trial the community shop through a series of a monthly pop-up café and shop, utilising a market stall style involving local producers. If the trial is successful, which we believe it will be, we will seek funding to implement a permanent structure through The National Lottery Community Fund. The People and Places medium grant has been identified as the most suitable source to be explored. Discussions with the local Lottery Grant Advisors have been very positive to date and they are aware of our plans. 2b Project objectives, benefits and priorities: The overarching objective is to provide a permanent community cafe and shop for the village of Rogiet, that is accessible by foot for the majority of Rogiet residents. It will be on level ground in the middle of the village, located adjacent to Rogiet Primary School, community allotments and gardens, playing fields and local transport facilities of Severn Tunnel Junction. The community café and shop plans to provide a range of fresh and essential produce (we surveyed the village as to their preferences (Attached), that uses and works with local suppliers to provide the village with a good quality and good value service. We plan to have a paid manager, who will work with our expanding group of volunteers. Having run the weekly community café for nearly four years, we know how much the village supports and values this service and how much they would welcome and support a permanent community cafe and shop. The benefits of this project also reflect some of the key objectives of the Wellbeing of Future Generations Act 2015. This includes bringing back opportunities for the village, working together to identify and meet needs, providing a central hub and space where people know they will receive a warm welcome every day, enabling residents to create new and enhance existing relationships, informally keeping an eye on and looking out for each other. Our priority now is to secure the funds to enable the project to continue and ensure our objectives for the next 12 months are met. Without this funding the project is likely to fail as we do not have the necessary capacity and capability within our volunteer group to manage without the support of a project manager. At the end of 12 months, when we have achieved these objectives, we are confident that we will be in a strong position to be eligible for a People

2 https://www.theshopatcrowle.co.uk/ Page 3 of 17 and Places3 capital grant which will enable us to provide a new purpose-built structure’; The Rogiet Community Shop and Cafe. 2c How the project meets the requirements of the Local Development Strategy and the evidence of the need: This project fits best within theme three, New Ways of Delivering Non-Statutory Services theme but also includes Facilitating Pre-commercial Development, Business Partnerships and Short Supply Chains theme 2 and theme 5 Exploitation of Digital Technology. Rogiet is ranked 482 out of 1909 LSOAs in , which places it among the 20-30% most deprived in Wales for access to services which includes food shops. http://wimd.wales.gov.uk/lsoa/w01001582?lang=en Delivering Non-Statutory Services - We plan to meet the needs of our survey respondents and provide a community cafe/shop/hub in the village. The majority surveyed said they would use the shop 2 or 3 times a week or daily. Our initial reason for opening the community café was to bring the community together. The loss of the local pub and shops over time, meant the village lost its places for residents to meet. We know there are many people living in the village that, for whatever reason may find it hard to get out and go far. Having somewhere you can walk to, where you can go on your own and know you will see familiar faces, where you’re guaranteed a smile. That’s what had gone from the village and it was that we wanted to recapture. We’ve grown from the bottom up. It started with a cup of coffee and a chat at the kitchen table as a way to give carers a different outlet in their week, those carers are the founders of the café. It began as a community led initiative and continues to be so. It dovetails with the local Health and Wellbeing Plan as the project improves wellbeing, tackles isolation and loneliness and champions active citizenship, through the employment, development and training of volunteers and through the sense of community ownership the customers have towards the café. One customer commented recently ‘if you carry on like this, the village will be even better than it used to be, it’s marvellous.’ A place to meet is a powerful antidote to isolation and loneliness. At the café we often hear comments such as “this (the café) is what I get up for” and how much it helps lift a mood. Just getting out, into a comfortable welcoming space makes a difference. We have been running the community café as a successful social enterprise since 2015 and know how valued it is by the community and how much it acts as an informal community hub. A permanent community café and shop will extend the availability of the community hub as well as offering paid, volunteering and training opportunities and good, healthy fair priced food. Providing a permanent community café and shop will contribute to developing inclusive, supportive networks in the community and help to combat social exclusion and poverty Short supply chains/local supplier support - We are beginning to identify local suppliers for products and services that we could work with, as much as possible we want to buy local and spend local. The café has supported small local businesses including many talented creative people through a free business table. The shop/cafe would extend those opportunities for local people to network, display and sell their products. Digital Technology - We will provide free and secure wi-fi in the community shop and café. We have a Rogiet Community Cafe facebook page which reaches between 1-3000 people per week and has 850 followers. The development of our website will aid our fundraising and communication abilities. In the future it could become a further trading arm of the shop. The volunteers have developed their own digital skills and use social media to follow other projects, to share information and ideas. A website would greatly enhance how we communicate to a wider audience. Most of us are now on facebook, Messenger, Instagram,

3 https://www.tnlcommunityfund.org.uk/funding/programmes/people-and-places-landing-page Page 4 of 17 Pinterest and we have used Survey Monkey. We have created our YouTube channel which allows people to view our story-so-far films. Adding value to community identity. Theme 1. The village is very proud of the community café and what they have achieved through their contributions. To succeed in establishing a permanent community shop and café will reflect the strength of community spirit in Rogiet. A community café and shop would also be of benefit to tourists walking the coastal path or visiting Rogiet Countryside Park. We want to help put Rogiet back on the map! 2d Feasibility, survey and planning work we have undertaken:  We have identified suitable land and the RCC are in the process of community consultation with regards to the covenant on the land.  We surveyed 200 households in 2018 (Attached). 193 surveys were returned, with 97% saying they support and would use a community café and shop.  We have undertaken a pre-planning assessment with MCC planning and building controls department and know that they support in principle the idea of a community cafe and shop sited at Westway, Rogiet in a demountable structure.  We have agreed, based on our profit margin from current RCJ activities to commit to raising £3500 for the community shop and café in the coming financial year using face to face and on-line methods.  We have two promotional films that sum up our story and aspirations.  We had a pop-up shop at the September 2018 Rogiet Community Junction led village fun- day and a further public consultation on the shop/café in November. The conversation about the progress of the community cafe and shop is live in the community. We now plan to run a series of pop-up markets to test products and trial the shop and café over the next 12 months.  We have visited four other community shops and follow progress of two others on facebook for learning purposes.  We have a working draft business plan, have researched suitable temporary structures, have discussed proposals with architects and understand what is now necessary to achieve in order to be granted planning permission.  We have utilised Plunkett Foundation resources and research to speed up our development and lead in times. Work done to date will inform the next stage of the project. 2e How our idea links to other projects and initiatives: Our idea closely links to the Plunkett Foundation which supports and provides resources to community shop ventures. We have links to other community shops including those at Crowle, Clewtr, Talgarth, Brockweir and Penhow. We are also supported through Developing Trusts Association Wales (DTA) who help communities to develop community led ventures in Wales. It links to the Wellbeing of Future Generations Act 2015 and the local wellbeing and volunteering strategies. MHA, MCC and GAVO are represented on our Steering Group. We have good links within MCC, including the Engagement Team, Estates, Wellbeing Team, Planning and Environmental Health. RCC is linked to us through our board of trustees Fareshare4 through Waitrose use us as an outlet for getting unused food to those in need in the village.

4 https://fareshare.org.uk/ Page 5 of 17 2f How our idea is innovative and how similar projects have been successfully undertaken in other areas: The project is innovative in that it will be the first community café and shop in the Vale of Usk. We know from research that the community shop model has a far greater rate of success than a commercially run shop and those with a café have a higher customer turnover. We opened the café with small grants, gifts in kind, and 5 volunteers. Through opening the café, we retained post office services for the village. Now we have 30 volunteers and the number keeps growing. Keeping local money in the local economy has more than just financial benefits. Our prices are low and we have no paid staff, but we have a profit margin of around 40% all of which is spent for the community’s benefit. With our profits we have organised and delivered three fun days for the village with live music, a hog roast, scone festival and children’s entertainment. set up a 6 weekly kids kafe, a monthly Community Cinema, installed wi-fi and a large screen and projector in the community church hall. It is envisaged that the community cafe and shop will ensure the post office van continues to visit Rogiet. Brockweir community shop in Gloucestershire has been open for 15 years, Almondsbury in Bristol has just celebrated its tenth birthday, Clewtr in Tre'r-ddol, Machynlleth has celebrated its fifth, Crowle in Worcestershire has just opened and Talgarth bakery and cafe in Powys celebrates its seventh. These community projects have followed the Plunkett model5 and have shared in information and learning with us to help us on our journey. https://plunkett.co.uk/community-shops/ If you follow this link and scroll down to the bottom of the page you will find a map of community shops. 2g The Welsh Government strategies which are covered by our idea: We believe that our project incorporates all the strategies below.  Encourage Enterprise and Entrepreneurship  Capitalise on our natural and human resources  Optimise collective strengths and assets to develop community solutions  Build and broker skills  Collaborate, co-operate, communicate and co-produce  Facilitating pre-commercial development, business partnerships and short supply chains,  Exploring new ways of providing non-statutory local services,  Social Exclusion  Tackling Poverty  Wellbeing of Future Generations Act 2015 2h How our project considers the following cross-cutting themes and economic benefits: Justification Equal opportunities YES By using a bottom up approach which is community led and Gender people are encouraged to maximise or even exceed their Mainstreaming perceived potential regardless of race, gender, age, additional needs whether emotional or physical. Our approach is open and inclusive, we have regular visits from Little Tigers, (nursery) Usk Adult College, Chepstow Mencap, our customer age range is tiny babies to nonogenerians.

5 https://plunkett.co.uk/community-shops/

Page 6 of 17 Make provision for YES We will print our signage and our menus in Welsh and the use of the English and incorporate simple phrases into our communications with customers. Tackling Poverty YES The community café provides a place for people to meet and Social where everyone is welcome and valued. Exclusion The community café is a fareshare partner and together we are working to eradicate food poverty. Our Facebook page has enabled us to reach those struggling to make ends meet due to the roll out of universal credit. The community cafe and shop will offer healthy low cost high quality food that is not currently available in Rogiet. We hope that we can continue the relationship with the allotments whereby their surplus produce is available for free or for a donation to a charity. We also know that there is a desire that we run cookery classes for some of the villagers, we trialled Gruffalo pie with some of Rogiet Primary School. With our YouTube channel we will have the possibility of putting recipes and cookery classes up online. One of our key wishes is to share simple delicious cheap and quick recipes because we know good food impacts positively on our physical and emotional health. Sustainable YES The Plunkett model shows that community shops because of Development the social capital invested by the community are more successful than purely commercial local shops. The model of having a paid manager, split into 2 part- time positions plus a team of volunteers as done in other areas, has become self-financing in under three years. There is the opportunity to apply for funding for the first 12- 18 months of the manager’s salary to the Prince’s Countryside Fund6. Children’s rights YES Children have been involved in visiting a community mill, Impact Assessment bakery and café; have been involved in making the film and creating publicity materials and regularly volunteer in the holidays. We will continue to run a Kids Kafe for and with young people. Children suggested we have a second-hand book corner where children that don’t have lots of books could come and read them or take them home and similar another child said for games and another for musical instruments. This project gives due regard to the rights of children as required by the United Nations Convention on the Rights of the Child (UNCRC). Will your local YES We have shown already how the café has benefitted the economy benefit community by supporting the kids kafe, the community from the project? cinema and by providing fun days for the village.

6 https://www.princescountrysidefund.org.uk/ Page 7 of 17 The money spent in the new café and shop goes straight back into the local community. We will create new jobs, volunteering and training opportunities. We will as much as possible have used local professionals throughout the project e.g. architect, builders etc. There is a lot of social capital invested in the project which is why we believe it has been so successful.

2i Details and evidence of all other sources of funding secured or being sought for the project. Is this project dependent upon finding additional funding? Yes. Source of funding Amount Date of decision At present we are not sourcing any other grants but plan £600 Round opens in July to apply to MHA Pitch Your Project for help with the 2019 costs of information/publicity booklets for the village.

Section 3: Delivering and managing your project 3a What we hope to achieve with this project and when we think the key steps will be achieved: We aim by the end of the funding year to achieved further positive engagement outcomes with the community and to have secured or be very close to knowing the result of our capital funding application to People and Places and be ready to start operating as a shop within 6 months of that date. Keys steps:  PM secure in post for year.  Trial shop over 12-month period.  Secure lease and planning permission.  Apply to people and places for capital costs of building.

3a Key activities:  Fundraising and grant finding – agree and implement RCJ fundraising strategy, register for fundraising through LocalGiving, use Developing Trusts Association Wales network to identify further sources of funding and in-kind mentoring support, submit Big Lottery grant Feb 2020.  Towards a permanent structure - undertake impact and design consultation with the community, agree terms of lease, tender for and employ architect, work with MCC planning and building controls, planning draft ready by end October for submission to planning end November 2019.  Marketing and PR - building and using existing networks to share our story, consultation face to face, create and promote website, film, YouTube, growing our face-book and website following.  Skills database gathering and identifying skills we have and skills we need in one place and to work with DTA Wales, MCC, MHA and GAVO and others to fill the gaps.  Trialling shop and exploring potential product partnerships in agreement with village and St Mary’s trialling a pop-up shop alongside the café on 8- 10 Saturdays over the next 12 months. Bringing local suppliers into the pop up shop, using face to face consultation and surveys to establish the village’s preferences and most popular products to give us a better basis on which to open the shop.

Page 8 of 17  Volunteers – growing the bank, training, policies. Visiting other shops, undertaking research, piloting the pop-up shop and café, fundraising activities,  Governance - ensuring appropriate policies are in place. Collating and presenting findings to steering group, trustees and other stakeholders. Tools/resources:  Basecamp as project management, communication and document storage tool for group gifted by DTA Wales supported by Big Lottery.  Skills of steering group.  Potential benefit from corporate volunteering e.g. legal help.  Business plan as guiding document and monitoring tool. Milestones: 0-6 months  Website designed and launched with donate now button, YouTube channel launched, funding targets and events set, film shared across appropriate social media platforms, website editor in place  Lease working party has agreed terms and lease is ready to be set in place  Have begun to trial shop and café results of first phase complete end November. Shop volunteers training and support ongoing.  Planning permission stages being completed with plan to submit end November. By end June architect chosen, site has been surveyed, any issues identified and resolved, architect is working with group to draw up first set of plans, By/in September have several public engagement and consultation events once plans approved by community make necessary adjustments and get ready to submit to planning not later than beginning of December 2019.  Create database of local tradespeople we can draw on for expert advice and from partners such as MHA.

6-12 months  Lottery bid completed and submitted Feb 2020 (Note: can only submit once planning permission granted – 4-month turnaround decision).  Adjust and refine shop/café trial according to results gathered.  Shop and café volunteers training and support ongoing.  Planning permission submitted by December 2019 (Note: if submitted after December 2019 and above 100 sqm Sustainable urban Drainage (SuDs) legislation shall apply).  Fundraising continues through social media, events and grants.  Mid and end evaluation and learning. 3b Identified risks that might affect the project: The primary risk is a lack of funding as this would jeopardise the post of Project Manager who is required to work on behalf of the steering group, to collate learning and guide the development work. A lack of funding would jeopardise the establishment of a trial project to determine the most appropriate design and delivery of the community cafe and shop. Not securing the lease. Not securing planning permission. 3c How we intend to deal with these risks: Seeking funding to employ the project manager and ensuring sufficient development time.

Page 9 of 17 Work together with RCC and MCC to ensure that the lease can be agreed before submitting for planning permission. Utilise the skills of planning and building regs to ensure our submission has dealt with possible reasons for rejection before submission. 3d The Group’s constitution and what experience members of the group have that will be of benefit to the project: Please see attached constitution. Experience amongst the steering group, trustees and volunteers includes: Retail management, business planning, fundraising, project management, catering experience, financial management, PR and marketing, managing volunteers and event management.

Section 4: Long term impact of your project 4a What we expect to be the next steps for this project, and how the project will be sustained following this funding: Following successful completion of this stage of the project, we expect the next steps shall predominantly be focused upon implementation. This includes; construction of the building, recruitment and training, marketing and communications and finalising our initial product range. To enable the above and in addition to our own fundraising plans we shall make the following:  Application to People and Places for capital funding,  Application to Countryside fund for shop manager grant, and for grant towards fixtures and fittings. The aim is to have the permanent community cafe and shop open by end 2020. 4b How we will raise awareness of our project to our community and maintain the community interest in the future: Growing our audience base through sharing our story through print, face to face and digital means. The facebook page and website together with the awareness raising films will assist these efforts. Using our existing networks with local businesses and partner organisations e.g. MHA Buzz and The Windmill, extending our networks and finding suitable platforms to publicise our work both locally and to a wider audience Our extensive local network of people who patronise the existing café, cinema and Kids Kafe and people who come to our Fun Days will also help spread the word. By having a vibrant café and a shop which sells what the village wants to buy we will have a successful community space that benefits the community and meets the community’s needs.

Page 10 of 17 Section 5: Financial information 5.1 Project Costs (This section will be completed jointly with the project officer) Cost breakdown How is this cost calculated. (Please indicate where the cost is estimated. If you are able to £ reclaim the VAT paid please add costs without VAT Room Hire  Match funding £1,800.00 Consultancy  Project manager self-employed 16 hours x 52 weeks £23,000.00 including £1000 for travel, phone and incidental expenses for project group. £6,000.00  Architect costs to RIBA 4 estimated Marketing and  Production of booklet/editing and printing costs (estimated) £600.00 PR  Banners, t-shirts, posters marketing for pop up shop (estimated) Covered through RCJ and potential grant from MHA Procured  Website build, hosting and content editor. Building the Services website from WIX template estimated hours to build 70 @ £20 - £1400, hosting £20 per month WIX for 12 months, £240, website editor £15 ph x 90 hours over 12 months £2,990.00 £1350 Covered through RCJ £600.00  Solicitor costs associated with lease. (at reduced rate)

Purchased N/A Nil items <£10,000

Other Costs Planning permission £780.00 (please list) Building controls £1,550.00

 Total Volunteer hours from the members of the Steering £7,944.00 Group, Trustees (at present (£16.55 per hour, 40 hours per month for 12 months. Project management system (gifted at $70 per month until £954.00 September 2020)

Total Project Cost (Do NOT include VAT if you are VAT registered). Please £46,218.00 include your Match Funding total in this section

Page 11 of 17 Match Funding Must be a minimum of 20% of the total project cost. (Refer to Appendix 1) Type Provide details of your sources of match funding below £ Cash  Rogiet Community Junction – contribution based upon £3,500.00 Contributions 18/19 fundraising events In-kind funding  St Marys Church - room hire for project meetings and £1,800.00 you will provide stakeholder events etc. (room hire £15 per hour, 10 hours per month for 12 months.)  Total Volunteer hours from the members of the Steering £7,944.00 Group, Trustees (at present (£16.55 per hour, 40 hours per month for 12 months. £954.00  Project management system (gifted at $70 per month until September 2020) Total match funding £14,198 LEADER Funding Must be a maximum of 80% of the total project cost. Funding Required £32,020.00 % of total project cost (Maximum 80%) 70%

5.2 Profile of Expenditure (This section will be completed jointly with the project officer) Type of expenditure First Qtr. Second Qtr. Third Qtr. Fourth Qtr. Total

Room Hire £450 £450 £450 £450 £1,800

£5,750 £5,750 £5,750 £5,750 £23,000 Consultancy Project Manager Architects £6,000 £6,000 Marketing and PR £600 £600

Procured services £1,797.50 £397.50 £397.50 £397.50 £2,990 Website

Solicitor £600 £600 Other Costs: Planning permission £780 £780 Building controls £1,550 £1,550

Volunteer Hours £1,986 £1,986 £1,986 £1,986 £7,944 Project Management System £238.50 £238.50 £238.50 £238.50 £954

Page 12 of 17 Section 6: What will this project achieve in summary, these are called indicators. 6a Indicator: LD-CL.006. Number of information dissemination actions/promotional and/ or marketing activities to raise awareness of the LDS and/ or its projects. Definition: The number of actions undertaken by the Local Action Group to raise awareness and explain the aim, objectives and activities undertaken via the Local Development Strategy to the rural population. The number of planned and targeted activities undertaken by the Local Action Group that promote the Local Development Strategy and its projects OR the production and distribution of materials aimed at marketing and promoting the Local Development Strategy and its projects. Qty 8 Brief Launch of film at public events, launch of website, public meetings x 3 details minimum, production and distribution of booklet, launch of YouTube channel, launch of the Rogiet Community Junction song, fun day 6b Indicator: LD-CL.008. Number of participants supported. Definition: number of people who attend an event to disseminate information, etc. Please note that the number on receipt of any kind of mail-shot associated with the dissemination of information (e.g. the distribution of a report summary) cannot be counted as participants. Qty 40 Brief We are planning a minimum of three events which will focus on details information sharing, co designing the building and a pop up shop at the fun day. We will have sign in sheets so we can report the number of people who attend 6c Indicator: LD-Cl.001. Number of Feasibility Studies Definition: Number of specific feasibility studies commissioned or undertaken through the programme to provide the background research for a specific problem or issue and the production of a comprehensive written appraisal of the issues, the alternative solutions, the financial costings, a detailed risk analysis and recommendations for the next steps. (refer to LEADER guidance Version 1 Sept 2015 paragraph 31). Qty 1 Brief During trial of shop we will run a popular products survey and be details assessing the customer spend. Our project is both a pilot and a feasibility study Business plan includes Investigating suitable structures, financial costs and sources of capital, risk analysis and recommendations for way forward. 6d Indicator:- LD-CL.004. Number of pilot activities undertaken/ supported. Definition:- Number of pilot activities undertaken/ supported through the capacity building activities, broken down as defined in characteristics breakdown. Characteristics:- New approaches, new products, new processes, new services Qty 1 Brief We have through surveys (attached) identified which products the details village would like and the opening hours. Using and building on this information through further research we will run the pop up shop and café over the next 12 months (monthly or slightly less) to test products, build relationships with suppliers and understand our customer base. We will be creating further opportunities for employment and volunteering. We will increase the hours so there are more opportunities for the community can get together.

Page 13 of 17 We will continue to trial new products and ideas over the coming year to ensure the shop café provides what the village needs. 6e Indicator:- LD-CL.007. Number of stakeholders engaged. Definition:- Any group or individual who can affect or is affected by the achievement of the project objectives. These can be people, groups or entities that have a role and interest in the objectives and implementation of a project. They include the community whose situation the project or programme seeks to change. Engagement: Stakeholders who become actively involved in the project’s implementation at any stage. Qty 9 Brief Steering group, including GAVO, MCC and MHA, 6 details Trustees (there are 7 but one is both groups) 25 Our offers of help survey for produced 101 offers of help with fundraising, donations and professional services but as some people offered more than one service we are using a quarter of that figure.

6f Indicator:- LD-CL.005. Community hubs. Definition:- The number of new community hubs that were formed as a direct result of this project. Qty 1 Brief Having established a 3 hour weekly hub at the café we believe that details by opening a permanent café and shop we will provide Rogiet with a hub for much increased hours per week 6g Indicator:- LD-CL.002. Number of networks established. Definition:- Number of formal networks that have been created as a direct result of this project and were not in existence prior to programme involvement. (Each network can be scored only once over the life of the approved LEADER programme) Qty 4 Brief With Plunkett and other community shops details With MHA, GAVO, MCC through the project steering group With Rogiet Community Council With DTA Wales With LocalGiving 6h Indicator:- LD-CL.003. Number of jobs safeguarded through supported projects. Definition:- Jobs safeguarded are where jobs are known to be at risk over the next 12 months. Jobs should be scored as FTE and permanent (a seasonal job may be scored provided the job is expected to recur indefinitely; the proportion of the year worked should also be recorded). The job itself should be scored, not an estimate of how many people may occupy the job. If the job is not fulltime then the hours per week will need to be divided by 30 to find the proportion of FTE represents (e.g. 18 hours per week would be 0.6 FTE). Qty Brief N/A details 6i Indicator:- R.24. Jobs created through this LEADER project Definition:- Total number of jobs created in FTE through support for implementation of operations under the LDS funded through the RDP under LEADER. Qty Brief N/A details

Page 14 of 17 Section 7: The Rules and Regulations 7.1 Statutory requirements and permissions None at this stage of the application but all marked will need to be acquired by the end of this funding to proceed to the next stage Yes No Attached Do you require: (Please tick) (Please tick) (Please tick) Landlord, landowner or lease holder consent  Planning permission  Building regulations  Licences  Specific permission for continued public access  Any other statutory permission e.g. Natural  Resources Wales consent etc. If yes, please state: If yes to any of the above, please provide copies of the approval documentation with this application. If “no” where appropriate, please provide written confirmation from the relevant authority that permission is not needed.

7.2 Data Protection and Publicity The information provided on this application will be used in connection with the processing of the projects application and publicising, administration, evaluation and monitoring of the LEADER programme. To progress this application we may disclose the information we receive from you to others including public bodies and other Government Departments. To publicise, administer, monitor and evaluate the programme we may also disclose information to other Groups or consultants which we consider appropriate. The project description and details, if approved, may be used in various forms of publicity for the Vale of Usk LEADER programme, including being placed on the Vale of Usk web site. We will not however disclose personal details submitted as part of this application.

7.3 Signed and confirmed on behalf of the applicant. I declare that to the best of my knowledge the factual information contained in this form is correct and complete. I understand that if I have given information that is incorrect or incomplete, the offer of any LEADER funding may be withheld, and action taken against me or my Group. I also declare, unless otherwise stated in this application form, that I/the Group has not started activity or committed expenditure that relates to this project. If any information changes I will inform the Vale of Usk LAG project immediately.

Signed:

Name: Katherine Close

Position: Secretary

Date: 24th May 2019

Page 15 of 17 Check list: Please find in the attached folder; RCJ group constitution, site location, survey results, images of similar structures, and information from The Plunkett Foundation.

Have you attached a copy of the group’s constitution (if applicable)

Do you need support or training for project delivery?

Do you need support finding additional funding?

PLEASE RETURN TO: [email protected] or to the relevant officer

Additional Guidance for In Kind Match Funding (Link to Welsh Government LEADER Guidance), more detail is provided in the Application Guidance form.

Contributions in kind in the form of:-

 Provision of works, goods, services, land and real estate for which no cash payment has been made (must comply with ESI rules – see Leader Guidance)

 Equipment and Raw Materials may be provided to a project as a form of in kind match funding but the LAG must ensure that evidence is maintained about the value of the amount committed.

 Research or other professional work may be provided as a form of in kind match funding but the LAG must ensure evidence is maintained (see Leader Guidance)

 Unpaid Voluntary work – Only persons acting in a wholly voluntary capacity will be eligible, signed time sheets should be maintained to support the hours claimed towards the project. Below are a list of rates provided by Welsh Government which can be applied as acceptable rates for voluntary work:

Job Title SOC Code* Hourly Rate £ Annual Rate £

Project Manager 2424 21.72 42,756

Project Researcher 2426 16.55 31,880

Project Coordinator 3539 14.94 28,944

Trainer 3563 14.26 27,775

Project Administrator 4159 10.13 19,812

* Standard Occupational Classification Page 16 of 17