SALE AND ISSUE OF BID DOCUMENT

FOR

(EESANON& frTANAAEMENT OF B UD@ ET A GGATIfrI ODd TION KUD

EOI NO Dated:

Signature of the issu Authority DeveloPment AuthoritY Kud, District (J&K) Tef e-fa x: OT992-288L45, 288129

Expression of Interest (EOI) is invited from Financially Sound, reputed and havif,tg support experiencedEr{!yt:lIErrLsu Hoteliers/r rvLLrrLrr/ Hotelr rvLvr Management"^'- r^professionaLsf Individuals of professional staff for operation and Management cum outsourcing fo provide excellent services to guests and public for Budget Accommodation at Kq.d, District Udtrampur, Jammu and Kashmir State.

Interested parties may submit their proposal with credentials and all relevant deteLils. Short listed agencies will be called for further proceedings. The complete deteriled. document .ur't b" had from the office of Chief Executive OfficeS, Patnitop qffice Development Authority, Kud District Udhampur, J&K from 06.L1-.2019 on hours i.e. 10.00 AM to 4.00 PM on a Non refundable cash/Cheque Payment of Rs. [-0000.00 or fee Rs. can be downloaded from our website www.patnitop.nic.in and the documerpt of in 10000.00 in that case can be submitted along with the EOI in shape of Dema[rd Draft favour of Accounts Officer, Patnitop Development Authority from any \ationalized Bank.

Last date of submission of proposal shall be 22.11,.2019 upto 02!00 PM by CourierifRegd. Post Only.

proposal should be sent in sealed envelope to super scribe as EOI{or Operation Executive and Management Cum outsourcing of Budget Accommodation, Kud to Chie{ officer, tlatnitop Development Authority, Kud District udhampur, J&K.

The Committee, reserves the right to reject any or all of the propoSals without assigning any reasons.

Chief Exe fficer

Dated: .10.20L9 No: PDA/A DM-4't'4/ | 3

1,. Sealed proposals are invited from the reputed and experienced Hoteliiers/ Hotel Management professionals / Individuals with proven track record of operation and maintenance of hotels for at least three years'

2. The EOI should be send in sealed cover super scribed as Expression of fnterest for Operation and Management of Budget Accommodation to the offiqe of Chief Executive Officer, Patritop Development Authority, Kud and should leach by or before 22.11,.20\9 by Regd. Post/Courier.

J. The proposal downloaded from website must be accompanied by nonrrefundable document fee of Rs. 10000/-by DD of Nationalized bank in favour of Accounts Officer, Patnitop Developrnent Authority, Kud.

4. The eligibility criterion of the EOI is at Annexure I.

5. The EOI will be opened in the office of Chief Executive Officer, Patnitop Development Authority Kud on 22.11.2019 at 02.00 PM or any other date convenient to the committee members'

8. During evaluation of proposal the Evaluation and Tender Opening Committee may at its discretion ask the Proposer/Bidder for clarification of its proposal. The request for clarification and its response shall be in wrifing.

9. The Evaluation and Tender Opening committee reserves all rights either to accept or reject any or all the proposal at any time without assigning any reasoll.

10 The agencies representative(s) may visit the Budget Accommodatiqn Kud for inspecton of site and appraisal of work involved, between 10.00 am to 3.00 pm on any working day between Monday to Saturday.

Chief Exe fficer TERMS AND EONDI'TIONS

Building:- The details of accominodation etc is as under:-

Specification of Asset

1,4 Double Bed Rooms with 12' -0" x14' -0" each (Each) attached toilet

01 Restaurant 72'-0"x24'-0"

02 Dormitory 20'-0"x25'-0" (Each)

70'-0"x7.4'-0"

02 stores room with wash room B'-0" x10' -9" washrooms 72' -0" x5'-5"

IS WHERE 1. The propery / s will be handed over to SUCCESSFUL BIDDER on ,,AS ISCONDITION".Theword,,ASISWHEREISCONDITION"meansthatthe "land. and building" available as on date of the Tender only' No improvements/modiiications/additions/alterations will be carried out in the land or building withol.rt approval of the Patnitop Development Authority. Arresting leakages, all type of maintenance work such as buildirlg, sanitary installations, water supply, electrical, horticulture operations etq including eviction of encroachmerrts will be the responsibility of the Successful Bidder only.

2. The Successful bidder should utilize the property only for the purpose of running of Hotel business/resort Wpe used etc and not for any other purposes'

3. The food should be prepared and served in hygienic manner by the Successful bidder. The Successtul Uldaer should also take steps to provide safe protected drinking water.

residence like 4. The Successful bidder should produce documentary proof of their State Subject Certificate/Voter identification card'

shall be made in 5. No additions, alterations, modifications to the existing building any manner without the written consent of the Patnitop Development Authority and the Successful bidder shall maintain the building and services in good condition. 6. The Successful bidder wil have to remit the annual Lease contract fees in advance every year in full within the due date as prescribed, failing which Patnitop Oevelopment Authority has the right to cancel acceptance without any intimation to the successful bidder. Further relaxation of due date will not be entertained at any cost. 7. The successful bidder should take over the franchised unit within one rrnonth time from the date of receipt of allotment orders, failing which the Patnitop Development Authority shall have the right to cancel allotment order and forfeit earnest money dePosit.

after 8. The Outsourcing contract is for a period of Ten Years with 10olo inarease every 5 years. The contract is extendable to five years after successful running of contract for Ten Years and enhancement of lease fee on mutually agreed terms and conditions.

9. The successful bidder has to enter into agreement with the authority every year #ter depositing annual contract fee.

10. If there is any necessity for repairs, alterations, additions in the franchised unit by the Successful bidder at the time of taking over the unit, leave period will be given after hand.ing over the unit to the Successful bidder based on his wri('ten request subject to a maximum of 3 months from the date of taking-oYe-r or the date of commencement of commercial operations by the Successful bidder whichever is earlier.

a of 30 11. The successful bidder has to enter into yearly agreement within period days from taking over the possession of the building which_ shall-bre renewed and if con-tractor fails to keep /maintain the terms and condipions of the "rruryagrelment or if at any point of time any complaint is received from t\e tourists / customers the contract/agreement so signed shall deemed to be cancelled ab initio. lacs) only 12. The base price of the leape contract will be Rs. 10.00 Lacs (Rs. Ten Per annum + taxes as applicable if anY.

basis thrpughout the 13. The Successful bidder should operate the Unit on continuous fo4 a period of Lease Contract period. If, the Successful bidder fails to run the Unit three months continuously the Patnitop Development Authority shall issue a the Unit notice to Successful biddei and if the Successful bidder fails to operate to the even after one month on receipt of the notice the PDA shall re- en{er in further premises and resume the posseision and the operation of the unit without notice. In such case PDA will forfeit the advance money deposited' like 74. The Successful bidder qhall maintain the buildi.ng and movable properties and shall electrical installations, equipments, Sanitary Items etc' in good condition compensate the Itatnitop Development Authority for any damages to such prop erties with replacerrnent value. 15. All rates, taxes as applicable on the Lease Contract amount, claims, consent fee levied by the Pollution Control Board, demands and outgoings shall be borne by the successful bidder. The successful bidder shouid obtain the necess4ry licenses for operation of the complex.

76. After the expiry of Lease Contract period, the Successful bidder shalf surrender possession of all movable and immovable properties franchised, including leased superstructure and also constructed by the successful bidder with due consent of the PDA.

17. The Successful Bidder shall not claim any title to the superstructure already put up and to be put up by him or claim any compensation at the time of surrendering possession after the expiry of the Lease Contract.

18. All sanctions, permissions, no objections, letters of intent, consenlt, licenses, clearance, approvals etc. shall be obtained by the Successful bidder at his cost and such document shall be kept effective and in force at all times.

79. The building and other properties franchised shall be insured against fire, rioting and possible losses and the insurance policy to be taken in the joint n4mes of the Patnitop Development Authority and the successful bidder and the insurance premium will be borne by the successful bidder'

20. The Committees have the right to inspect the premises and also the book of accounts etc. at any time,

27. The Successful bidder shall submit verified statements, reports; accounts, documents and any other particulars as required by the Patnitop Dqvelopment Authority, from time to time.

22. The Successful bidder shall not encumber the Patnitop Development Authority, properties by way of pledge, hypothecation, mortgage, charge, lien, [ease, leave and license or in anY other manner.

ZJ. The Successful Contractgr has to confine his activities only within ttrre specified area handed over to him.

24. The Successful bidder shall not permit his clients to use the open sPace available within the premises, which has not been allotted to him.

25. No unlawful activities trike betting and gambling etc. shall be allowed inside the campus.

26. Illegal activities shall not be allowed inside the premises' 27. In case the successful bidder commits any breach of any of the terms and conditions and stipulations herein content on the part of the successful bidder to be observed and performed, then in such cases the Committee shall be at liberty to give a notice in writing to the successful bidder to set right or rectify the breach or omission of any of the terms , conditions and stipulations of this agreement and in case of noncompliance on the part of successful bidder within 30 days of the receipt of such notice , the agreement at the option of the Committee may be terminated and upon such termination the agreement shall become null and void and all the rights of the successful bidder shall immediately ceased and determined. The agreement may also be terminated for any criminal acts on the part of the successful bidder which not be referred to arbitration.

28. The Patnitop Development Authority shall have the right to re-enter the premises and terminate the Lease contract agreement, in-case of default or ahy type of malpractice noticed on the part of the Successful bidder.

29. The Successful Contractor should take possession of all the movable articles belonging to him at the time of handing over the unit to the Pabritop Development Authority, faiting which the properties will be disposed off by Patnitop Development Authority, as deemed fit without further notice to Successful bidder.

30. The Patnitop Development Authority will not be vicariously liable for any act of the Successful bidder and the Successful bidder shall alone be liable for violation of any law and the Successful bidder agrees to indemnify the Pahitop Development Authority, from all claims.

31. All cost, charges, including stamp and registration charges etc. shall be borne by the successful bidder.

32. All charges, on account of electricity, water, sanitation, etc. shall also be borne by the successful bidder.

JJ. On the expiry of the lease contract, the successful bidder shall handover all article which were entrusted in good condition.

34. Any additional terms and condition will be incorporated as and whgn required as per the instruction of Government of J&K issued from time to time other than the mentioned terms and conditions in the tender. This will be binding to the bidders.

35. All the properties will be handed over to the successful bidders as per inventory which willbe signed by both the parties with all details of the properties. 36. All the above terms and conditions are intended only for initial propopal and the same may be altered/modified at the time of Bidding for management contract.

37. The Earnest Money @ 2o/o o{ Bid amount in shape CDR/FDR pledged ip favour of Accounts Officer, Patnitop Development Authority should be deposit$d with the Bid Document.

38. All the terms and conditions of outsourcing shall be Governed by the rules/regulations and norms of the Central Government/Union Territory of .

(Apcepted) Signaturq of Bidder ANNEXURE -I

TECHNICAL EID

1t. The proposer/Bidder (Bidder) should have a minimum of 3 years experilence in the running/operation and management of a hotel. (Documentary Pr,oof to be enclosed) OR if he is not having required experience he can hqve tie up arrangements with leading companies and firms having minimurn 3 years in this field for which tenderer has participated tl t|* tender - "*p".i"r,."(Information to be.submitted in separate sheet as "Annexure A" with dQcumentary proof i.e. copy of agreement etc. to be furnished).

2. The proposer/Bidder should submit the Audited Annual Accounts of his firm for the preced.ing three years in separate sheet as "Annexl)reB" '

.l The proposer/Bidder should submit the Current business of his firm in hand with details and proof in separate sheet as "Annexure C"'

his 4. The Proposer/Bidder should submit the details of professionals engagld with firm in separate sheet as "AnnexlJte-"D" -

5. The Proposer/Bidder should furnish PAN, VAT Registration Certific4te, Service tax No., PF & ESI Registration if anY with other statuary documents rpquired for the subject Lease Contract.

6. Each and every page of tender document should be signed by the PropQser/Bidder and submitted along with the Technical Bid only.

7. Proposer/Bidder should submit his proposal with detailed workin$ plan (like deployment of human resoufces, equipment, facilities etc.) for opQration and management of Budget Accommodation to give excellent services to guests and public in separate sheet as "Annexure E".

Signature of Proposey'Biddl nexure-II

FINANEIAL BID

Minimum Reserved Bid By thle Bidder r Annum 14 Double Bed Rooms with attached toilet

01 Restaurant 12'-0"x24'-0" Rs.10.00 Lacs (Rs. Ten Lacs) 20'-0"x25'-0" Only + Taxes as applicable 10'-0"x14'-0"

02 stores room with 8'*0"x'L]'-9" wash room washrooms 12'- 0"x5'-5"

Signature of Bidddy'Proposer ADDITIONAT TERMS AND CONDITIONS

[. The premises allotted including the kitchen dining areas should be kept neat and clean and hygienic alwaYs.

stipulated orlbehalf of 2:. pest control should be carried out at period,ical intervals, Patnitop Development AuthoritY'

idei'rtity cards, Jr, The staff should be supplied Uniforms. The staff should be given showing that they are the employees of the Successful bidder and tfe identity cards should be displayed on those persons.

un[uthorized 41, Goods suppliers should also be given identity card.s to avoid trouble tourists. persons entering and creating nuisance/ annoyance / Jo Ho*err", the Patnitop Development Authority reserves its rights to {estrict and regulate the entry and exit of suppliers and staff.

L of :t. In case of Policy decision the Secretary, Tourism Department, Govprnment Jammu and Kashmir shall be the deciding authority'

6. The decision of the Secretary, Tourism Department, Jammu anfl Kashmir Government is final and binding on both the parties.

In case of any dispute oI difference regarding the terms o[ contract, "7. interpretation or implementation performance, default of the terms and to the implementation any of the conditions, the Secretary to Governmelt, Tourism be Arbitrator whose decision shall be final. Department will j

wi]th relevant 13. The successful bidder shall ensure due observance compliance laws, rules and regulations applicable to the business from time to tin'ne'

be personally '9. The contractor shall abide by labour laws, law of land and will responsible for any causality/eventuality/accident during the period of contract.

10. Any loss or damage if caused to properlies either by the successful Contractor of loss o1" hi, agents or seivants, either wiltfully / inadvertently, the cost/eftent / d.amagewill be recovered from the successful contractor.

(AccePted) Signature of bidder