PARKS and RECREATION ADVISORY BOARD AGENDA May 17, 2017
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PARKS AND RECREATION ADVISORY BOARD AGENDA May 17, 2017 ADMINISTRATIVE ITEMS ADMIN-1 Advisory Board Member Introductions ADMIN-2 Adoption of Minutes – April 19, 2017 Advisory Board Meeting PRESENTATION ITEMS P-1 Albemarle County Parks and Recreation Staff Visit DISCUSSION ITEMS D -1 Renaming Lee and Jackson Parks INFORMATION ITEMS I-1 Aquatic Facilities 2017 Summer Season Preview I-2 Meadow Creek Valley Master Plan Implementation I-3 Key Recreation Center Improvements I-4 Tonsler Park Master Plan Implementation Update I-5 McIntire Park Projects Update I-6 YMCA Project Construction Status Update MATTERS BY THE CHAIR BOARD MATTERS DIRECTOR’S MATTERS ADJOURNMENT City of Charlottesville Parks and Recreation Advisory Board – Agenda Item May 17, 2017 ADMINISTRATIVE – 1 Advisory Board Member Introductions ADMINISTRATIVE – 2 Adoption of Minutes – April 19, 2017 Parks and Recreation Advisory Board Meeting ACTION REQUIRED: Advisory Board adoption of the minutes of the April 19, 2017 meeting. ENCLOSED DOCUMENTS: Minutes of April 19, 2017 meeting. PARKS AND RECREATION ADVISORY BOARD MINUTES April 19, 2017 The Parks and Recreation Advisory Board held a regular meeting on Wednesday, April 19, 2017 at 5:30 p.m. @ Carver Recreation Center. Members present were: Ruth Barnett, Elise Cruz, Llezelle Dugger, Anne Hemenway, David Hirschman, Marlene Jones and Jennifer Slack. Members absent: Ned Michie and John Santoski Staff: Brian Daly, Vic Garber, Doug Ehman Guests: Lyle – attending meeting for AP government class; Gary – his driver Motion - Minutes – March 15, 2017 Ruth Barnett made a motion to approve the minutes of March 15, 2017, Llezelle Dugger second, motion was unanimously approved. Advisory Board Introductions Introduced new board member, Marlene Jones - lives in Johnson Village neighborhood, works @ UVA Adjustment to Policy – Naming of Parks and Recreation Facilities Brian Daly stated that City Council has taken action to rename Lee & Jackson parks, hire a design firm to remaster both parks. City Council will also make the decision to rename the parks. When the Naming of Parks and Recreation Facilities policy was made the Parks and Recreation Advisory Board was charged with naming facilities/parks. With all that is happening, thought it was logical to alter policy to rename facilities, and included in board package highlighted new proposed language to the policy. Anne Hemenway felt that it’s still unclear as to what City Council wants to do. Bob Fenwick and other people have solicited names for the parks. Stated that she asked Bob Fenwick what the procedure was going to be, have also asked other members to address her concerns. Didn’t understand why this would be a contest. Suggested rethinking the contest part. Feel that there is confusion about the renaming of the park process Brian Daly stated that there is a policy which is usually used for a new piece of property. Ruth Barnett felt that this could be a similar situation where the Advisory Board spends a lot of time on a project and City Council decides to do what they want David Hirschman stated that he thought City Council might want to name a public park, but that the Advisory Board could maintain naming facilities. Jennifer Slack stated that there is a clear authority that City Council has given to this Advisory Board to name facilities Brian Daly stated that the policy given out is the only document existing that he knows of. Previous naming of facilities was done by the Advisory Board and did not go to City Council Elise Cruz thought that City Council has given the Advisory Board the right to name facilities but wants the final say with Lee and Jackson Parks Ruth Barnett asked if this could be tabled until litigation has cleared Brian Daly stated that City Council was pretty clear that names would come to the Advisory Board and then forwarded to City Council Llezelle Dugger suggested to add to the policy “unless City Council or City Manager supplies written notice that they would like final say of naming of any parks/facilities” Llezelle Dugger suggested a paragraph break between the first two sentences of the revised policy Motion – Revising of Renaming of Parks/facilities Policy Llezelle Dugger made a motion to approve the amended Revising of Naming of Parks and Recreation facilities as follows: To keep sentence (Final action on naming of parks and facilities shall be made in open session by the Parks and Recreation Advisory Board) and add an additional sentence as follows: (Unless City Council or City Manager supplies written notice that they would like final say of naming of a park or facility). Motion was second by Elise Cruz; Marlene Jones abstained from the vote, all other board members present voted for the motion. Meadow Creek Valley Master Plan Implementation Doug Ehman stated that the process was continuing Facility Operations - Dry land Report Vic Garber distributed a handout a report from Riaan Anthony, Recreation Facilities Manager, to board members giving an overview of dry land facility operations: • Sites include (4) Recreation centers (Carver, Key, Tonsler and Crow Centers); (5) community housing sites (Greenstone, Friendship, South First, Westhaven and Washington Park); and McIntire Skatepark • Meal grants to sites provide healthy meals to youth participants. Children can come & go, have healthy hot meal, work program with USDA • Key – midnight basketball program Friday nights; summer hours begin 6/18; Teen camp located @ site; Pickleball program is continuously growing • Crow – summer hours begin 6/19, Therapeutic camp located @ site, Programs include dance, boxing, robotics, martial arts • Tonsler – master plan completed, CIP program – FY18 – build & develop field house; programs include drop in play and After school program • Elise Cruz asked how kids were getting to programs. Vic Garber replied that the department does provide transportation for kids to camp • Washington Park – programs include crafts and fitness • Carver – 33,000 sq. ft. of recreational space, includes fitness center, group x classes, Zumba, gymnastics, events includes Sock Hop Event, Family Prom. Over 125 rentals a year, 90 birthday parties. Staff includes Manager, Asst. Director, Aides, very busy facility • Skatepark – summer hours begin June 12. Provide free helmets and elbow pads for those in need. All patrons sign a waiver. • Center attendance – serve about 175,000, 110,000 come to Carver; staff tracks attendance and time entering facility every day. Skatepark attendance has gone down because of small temporary facility presently in use Key Recreation Center Improvements Vic Garber stated that the Key Center has been looking dated; updating to provide a functional space for staff, vibrant space for participants. Facility improvement should be completed by May 15 Project includes correcting drainage problems, upgrade doors, ADA improvements, aesthetic improvements, brick cleaning & replacement, ADA customer service added, air curtain – keep heat in, bugs out; new flooring, facelift ceiling, new cameras, upstairs classrooms being redone. Added sidewalk – enhance ADA accessibility. Outdoor Aquatic Facilities: May 13 – spray grounds open May 28 – outdoor pools open Ragged Mountain Natural Area Final Trail Use Plan Brian Daly reported that City Council has adopted a final trail use plan. Can use trails now, areas that haven’t been built yet are being worked on City/County still have a disagreement on uses, will be settled in court Map in package showing trails, phasing program on line David Hirschman asked about no trespassing signs, Doug Ehman replied that staff is working with neighbors trying to get some roads opened Tonsler Park Master Plan Implementation Update Doug Ehman reported that splash pad project package @ Purchasing, will evaluate next week Field house – project will be a fall process, after school starts McIntire Park Projects Update Skatepark - Brian Daly reported that they have been having negotiations with the low bidder for Skatepark, original bid $2.4 million, funding allocated is $1.5 million. Looking at adjustments for the storm water plan, taking lights out of original phase but will set up for future lighting, working with local company that wants to do the job; will know something by next meeting Pedestrian Bridge – bids have come in, unknown cost – flagging of railroad Trail from interchange to eastern – talked to Neighborhood Development - will help with funding Anne Hemenway likes mowed trails @ McIntire Park Ruth Barnett asked status of Van Yahres Memorial Grove; Brian Daly replied that City Council approved plan on Monday Botanical Garden – Brian Daly stated that he will ask representatives to come to next meeting for update. Reported that there is a memorandum of understanding with the City for Botanical Garden YMCA Project Construction Status Update Doug Ehman reported that the YMCA Summer camp will be starting on 6/12, facility should be fully operational by end of June Anne Hemenway reported that she went on a tour of the YMCA facility and that both Kurt & Jessica from the YMCA asked her to tell how much they appreciate the cooperation from staff. They also emphasized working together on programming. Lease agreement with YMCA does not include YMCA using City facilities Marlene Jones asked if opening of YMCA will affect attendance @ city facilities. Chairman’s Matters Elise Cruz stated that she was moving to Albemarle County. She stated that it had been a wonderful experience and interesting time serving on the board. Board Matters Jennifer Slack reported that it was a challenge with volleyball playoffs – there were two no show teams, didn’t get notified that there was going to be playoffs, no shows for two rounds Jennifer Slack asked about public transportation to the City’s recreation centers, Brian Daly replied that there were bus routes near the recreation centers, Carver had the furthest distance to a bus stop Jennifer Slack asked about WIFI in parks, stated there it was in most places where there are facilities, ex.