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Ards and North Down Borough Council a G E N ARDS AND NORTH DOWN BOROUGH COUNCIL 6 February 2019 Dear Sir/Madam You are hereby invited to attend a meeting of the Corporate Services Committee of the Ards and North Down Borough Council which will be held in the Council Chamber, Town Hall, The Castle, Bangor on Tuesday, 12 February 2019 commencing at 7.30pm. Tea, coffee and sandwiches will be available from 6.00pm. Yours faithfully Stephen Reid Chief Executive Ards and North Down Borough Council A G E N D A 1. Apologies 2. Declarations of Interest 3. Budgetary Control Report – December 2018 (Report attached) 4. Strangford Ferry Service (Report attached) 5. NILGA Summary Product & Work Plan and Associated Investment Subscription (Report attached) 6. Request to light up Council Buildings by Leukaemia Care (Report attached) 7. Request for Civic Reception – Ballyholme Yacht Club (Report attached) 8. Minutes of Meeting of Fair Trade Steering Group (Minutes attached) 9. Item Withdrawn 10. Response to Notice of Motion re Review of PIP for those with terminal illness (Report attached) 11. Response to Notice of Motion re NI Housing Executive Transfer Scheme (Report attached) 12. Response to Notice of Motion re Brexit Withdrawal Deal (Report attached) 13. Response to Notice of Motion re Period Poverty - Provision of Free Sanitary Products at Council Facilities (Report attached) 14. Notices of Motion 14.1. Notice of Motion submitted by Councillor Chambers and Alderman Henry That this Council supports the campaign to build the United Kingdom’s first national memorial, dedicated to all emergency service personnel who have served or been killed in the course of their duties; believes that such a memorial would be a fitting tribute to those past and present who have shown extraordinary bravery and selflessness by putting themselves in harm’s way in order to keep us safe; recognises that the campaign has already secured widespread political support including, from the Prime Minister, her predecessors, leaders of the opposition and also has backing of both the Scottish and Welsh Governments. Therefore this Council formally places on record our support for the creation of a national monument to act as a symbol of eternal gratitude for their service. 14.2. Notice of Motion submitted by Councillor Martin and Councillor Smith Council notes the enormous damage gambling addiction can cause in the lives of individuals, families and communities. In May 2017 the Department for Communities published a survey, which found a problem gambling prevalence rate of 2.3% in Northern Ireland, a rate over four times higher than in England. Furthermore, this Council notes the move by Her Majesty’s Government to reduce stakes on Fixed Odds Betting Terminals (FOBTs), a particularly addictive form of gambling, from £100 to £2 in April 2019. The Council further notes that this decision does not apply to Northern Ireland and in the absence of an Executive and Assembly action cannot be taken to reduce the stakes on these terminals. The Council calls on betting companies operating in Northern Ireland to follow the decision of Ladbrokes to voluntarily reduce the stakes on FOBT machines in this jurisdiction in line with the rest of the UK. The Council also calls on the Department of Health to review support given to individuals suffering from gambling addiction and calls for the creation of a dedicated service to address this addiction. The Council writes to the Departments of Health and Communities to encourage them to do all in their power to support those with gambling addiction and to ascertain whether anything can be currently done regarding FOBTs in Northern Ireland. ITEMS 15-36 ***IN CONFIDENCE*** 15. Council Preparedness for Brexit (Report attached) 16. Tender For The Provision Of Council Advertising (Recruitment, Public Notices And Tenders) (Report to follow) 2 17. Tender for the provision of printing services (Report attached) 18. Corporate Banking Contract (Report attached) 19. Demolition of Hamilton House and Scout Hall (Report attached) 20. NIHE works at Circular Road, Newtownards (Report attached) 21. Lease of land at Junction of Abbey Street/Newtownards Road from The Representatives of the Church of Ireland (Report attached) 22. Request from Urban Property Solutions Ltd to grant a 25 year sub lease to Copelands Spirits Ltd for land at Manor Street, Donaghadee (Report attached) 23. Renewal of Licence to Portavogie Youth Football Club for storage container at Brandon's Brae (Report attached) 24. Request from North Down Hockey Club to renew Licence for temporary scaffolding tower at Comber Leisure Centre. Human Rights Commission Annual Statement (Report attached) 25. Request from Belfast and County Down Railway Company Ltd to use the premises above the public toilets at The Parade, Donaghadee (Report attached) 26. Renewal of Lease of Helens' Bay Tennis Club Pavilion to Helens Bay Tennis Club (Report attached) 27. Request from Ultimate Strongman Productions Ltd to use the McKee Clock arena for Ireland's Strongest Man event 2019 (Report attached) 28. Request from AEL Ltd in relation to land adjacent to Exploris (Report attached 29. Request for a Funfair at Castle Park, Bangor (Report attached) 30. Request to use Ballymenoch Park for 12th July celebrations (Report attached) 31. Request to use Ballymenoch Park on Saturday 31st August 2019 (Report attached) 32. Human Rights Commission Annual Statement (Report attached) 33. Absence Report - Quarter 3 2018/19 (Report attached) 34. Minutes of Meeting of Blair Mayne Bursary Committee held 4 2.19 (Minutes attached) 35. Efficiency and achievements from April 2015 (Report attached) 3 36. Business Case for the restructuring of the Finance and Performance Directorate (Report attached) 37. Any Other Notified Business CIRCULATED FOR INFORMATION (a) Letter from DfI - Consultation on Timetable and Work Programme for the Preparation of the Northern Ireland Flood Risk Management Plan (2021 – 2027). MEMBERSHIP OF CORPORATE SERVICES COMMITTEE (14 Members) Alderman Carson (Vice Chairman) Councillor Gilmour (Chairman) Alderman Gibson Councillor Kennedy Alderman Girvan Councillor McKee Alderman Graham Councillor Muir Alderman Keery Councillor McIlveen Councillor Brooks Councillor Smart Councillor Chambers Councillor Smith 4 Unclassified ITEM 3 Ards and North Down Borough Council Report Classification Unclassified Council/Committee Corporate Services Date of Meeting 12 February 2019 Responsible Director Director of Finance and Performance Responsible Head of Head of Finance Service Date of Report 29 January 2019 File Reference FIN45 Legislation Section 5 Local Government Finance Act (NI) 2011 Section 75 Compliant Yes ☐ No ☐ Not Applicable ☒ Subject Budgetary Control Report – December 2018 Attachments This Budgetary Control Report covers the 9-month period 1 April to 31 December 2018 and the Revenue Budgetary Control Report by Directorate is set out on page 2. The Council has a full surplus at the end of December of £814,377 (box A) compared with a budgeted surplus for the same period of £338,100 (box B) resulting in a favourable variance on expected surplus of £476,277 (box E). This is analysed as: • Net Cost of Services showing an under spend of £549,159 (1.7%) (box C); and • Non-service income and expenditure showing an adverse variance of £72,882 (box D). Explanations for the Finance & Performance, Organisational Development & Administration and Chief Executive Directorates and Non-Service Income and Expenditure follow on pages 4 to 6. The detailed Budgetary Control reports for the Environment, Regeneration Development and Planning and Community and Wellbeing Directorates have been reported to the appropriate Committee. Page 1 of 7 Unclassified BUDGETARY CONTROL REPORT By Directorate and Service Period 9 - December 2018 Note Year to Date Year to Date Variance Annual Variance Actual Budget Budget £ £ £ £ % Community & Wellbeing 100 Community & Wellbeing HQ 117,826 116,800 1,026 160,500 0.9 110 Environmental Health 1,123,567 1,226,000 (102,433) 1,723,700 8.4 120 Community and Culture 1,440,537 1,543,300 (102,763) 1,937,800 6.7 130 Leisure and Amenities 4,346,359 4,155,000 191,359 5,593,100 4.6 Totals 7,028,289 7,041,100 (12,811) 9,415,100 0.2 Environment 200 Environment HQ 108,996 109,700 (704) 147,900 0.6 210 Waste and Cleansing Services 9,455,141 9,398,600 56,541 12,608,600 0.6 220 Assets and Property Services 4,803,449 4,654,700 148,749 6,537,400 3.2 230 Regulatory Services 108,128 131,300 (23,172) 344,400 17.6 Totals 14,475,713 14,294,300 181,413 19,638,300 1.3 Regen, Development & Planning 300 Regen, Dev & Planning HQ 242,295 250,400 (8,105) 458,600 3.2 310 Regeneration 460,513 585,900 (125,387) 1,170,900 21.4 320 Econ Dev & Tourism 674,490 773,600 (99,110) 1,148,500 12.8 330 Planning 728,041 783,000 (54,959) 1,065,900 7.0 340 Tourism 1,439,914 1,482,900 (42,986) 2,016,700 2.9 Totals 3,545,252 3,875,800 (330,548) 5,860,600 8.5 Finance & Performance 400 Finance & Performance HQ 10,907 79,300 (68,393) 105,800 86.2 410 Internal Audit 46,800 46,800 - 62,000 - 420 Finance 947,813 999,700 (51,887) 1,353,500 5.2 430 Performance & Projects 1,643,597 1,661,300 (17,703) 2,350,200 1.1 Totals 2,649,118 2,787,100 (137,982) 3,871,500 5.0 Org Development & Administration 500 OD & Admin HQ 135,011 131,100 3,911 174,300 3.0 510 HR & OD 710,584 726,700 (16,116) 968,400 2.2 520 Administration & Customer Svcs 2,299,614 2,465,700 (166,086) 3,401,000 6.7 Totals 3,145,209 3,323,500 (178,291) 4,543,700 5.4 Chief Executive 600 Chief Executive 303,514 363,000 (59,486) 555,300 16.4 610 Community
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