PROCEDURES

A lockdown is declared when, in the opinion of the Facilities Manager a situation exists threatening the safety of employees and guests, and requires that they remain in their offices.

Facility Manager’s/Security’s Responsibilities:

 Lockdown will be declared by the emergency intercom system and phone intercom system.  Call 911 if necessary.  Direct the emergency alarm to be turned off.  Escort any employees or guests in the hallways to a safe location.  Isolate the lockdown area.  Await the arrival of emergency responders.  Provide assistance as needed. Team Leader’s/Staff’s responsibilities:

 Immediately do a quick sweep of the hallways and instruct any employees or guests to go into a secured area.  Lock your office doors. Doors must never be open. Proper authorities will have keys.  Stay with employees, guests record names and provide assistance.  If employees or guests come into a room record names for reporting later.  Keep employees and guests quiet and out of the line of sight from interior windows. Turn off lights.  Maintain calm. Keep all employees and guests in a secured area. Do not leave room.  Listen for announcements and further instructions.  Wait with the employees and guests until a uniformed officer or a building administrator known to you invites you out. Do not respond to the fire alarm during a lockdown unless a known administrator makes a supporting announcement.

Managers should do a sweep of the hallways, instruct employees and guests to a safe location, record their names and await further instruction.

FIRE/EVACUATION PROCEDURES

A Fire/evacuation is declared when a situation exists threatening the safety of employees and guests and requires that the facility be cleared.

Facilities Manager’s/Security’s Responsibilities:

 Signal an evacuation from the building by using the fire alarm system when appropriate.  Involve other staff as necessary.  Call 911  If employees or guests need to leave the premises, record their names and coordinate information with emergency responders.

Team Leader’s/Staff’s Responsibilities:

 Close doors, do not lock.  Be alert to and assist any employees/guests with a disability if needed.  Evacuate employees and guests quietly and in an orderly fashion.  Report to your designated area and call roll.  Report any missing employees to the Facilities Manager/Security.  Be alert for further instructions.  Return to building only after the Facilities Manager/Security or fire Department gives the “all clear” signal.  Avoid emergency vehicles.