Intended for ENERGIX EBRD

Document type Final

Date January 2016

STAKEHOLDERS ENGAGEMENT PLAN PHASE II OF BANIE WIND FARM PROJECT,

STAKEHOLDERS ENGAGEMENT PLAN PHASE II OF BANIE WIND FARM PROJECT, POLAND

Revision 1 Date January 28, 2016 Made by Maciej Rozkrut, Agnieszka Rogowiec Checked by Maciej Rozkrut Approved by Maciej Rozkrut

Ref PL1260

Ramboll Environ Poland Sp. z o.o. 1.1.1 Ul. Bytomska 5a 01-612 Warsaw Poland T +48 22 833 09 36 F +48 22 833 10 87 www.ramboll-environ.com

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Stakeholders Engagement Plan Phase II of Banie Wind Farm Project, Poland

CONTENTS

1. INTRODUCTION 4 2. REGULATORY REQUIREMENTS 7 3. SUMMARY OF PREVIOUS STAKEHOLDER ENGAGEMENT ACTIVITIES 8 4. STAKEHOLDERS IDETIFICATION AND ANALYSIS 9 4.1 Stakeholders Identification 9 4.2 Stakeholder Characteristics 10 5. DISCLOSURE OF INFORMATION 15 6. STAKEHOLDERS ENGAGEMENT PROGRAM 16 7. GRIEVANCE MECHANISM 20 8. MONITORING 21 9. RESOURCES AND RESPONSIBILITIES 21 10. TIMETABLE 21

Annex. Public Grievance Form.

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Stakeholders Engagement Plan Phase II of Banie Wind Farm Project, Poland

1. INTRODUCTION

A Polish SPV (special purpose vehicle) Wiatromill Sp. z o.o. (further referred as “Wiatromill” or the “Company”) is the owner of the development rights the Banie Project (further referred as the “Project”), which is an up to 192 MW onshore wind farm (WF) located in north-western Poland, that consists of the sites located in the communes of Banie, Widuchowa, Kozielice and Bielice. The Project, to the extent constructed in full, is intended to comprise of up to 96 wind turbine generators (WTGs), which due to the size of the project and localizations in different communes are to be divided into the following seven subprojects: Banie 1A (development of 13 WTGs), Banie 1B (development of 2 WTGs), Banie 2 (development of 24 WTGs), Widuchowa (development of 3 WTGs), Kozielice 1 (development of 21 WTGs), Kozielice 2 (development of 22 WTGs) and Bielice (development of 10 WTGs). All of the WTGs are to be situated in Zachodniopomorskie voivodeship (województwo), approximately 40 km south of the city of , within a 12 km radius of the village of Banie. Communes of Banie and Widuchowa are located within the area of Gryfiński County (), while Kozielice and Bielice within the area of Pyrzycki County (see the map below). For the subprojects: Banie 1A, Banie 1B, Banie 2, Kozielice 1 and Kozielice 2, 82 WTGs Vestas V100 (capacity of each 2 MW, hub height 95 m in Banie sub projects and 125 m in Kozielice sub projects) are considered. For the subprojects: Widuchowa and Bielice 14 WTGs Vestas V110 (capacity of each 2 MW, hub height 125 m) are the ultimate choices. The agreements with Vestas on WTGs supply and installation were already signed in June 2014 as amended afterwards from time to time. Per the Agreement with Vestas, they will provide operations and maintenance services on a 15-year basis.

Map 1. Location of the Project

Due to the decisions taken by the Company, the Project was divided into 3 separate phases. The construction of the first phase of 50MW (the "Phase I") has already been accomplished and final tests are currently ongoing which expected completion by the end of February 2016. Given the latest change of December 2015 of the Renewable Energy Act which remains existing renewable energy support scheme in force by the end of June 2016, the Company decided to commence the

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Stakeholders Engagement Plan Phase II of Banie Wind Farm Project, Poland

Phase II with a capacity of 56MW immediately. The construction works of this Phase have been commenced in mid-January 2016 and are expected to be completed by the end of June 2016. Decision on the development of the Phase III, with a total capacity of up to 84MW will be taken in the future depending on, inter alia, the electricity market conditions, renewable energy support scheme and possibility for project.

The construction of Phase I, which consists of Kozielice 1 and a part of Kozielice 2 of a total capacity of 50 MW was financed independently and after negotiations has been recently re- financed among others by the EBRD. The Company currently applied to EBRD for co-financing of the Phase II of the Project. The Phase III will be developed separately. Due to the size of the future project and possible cumulative impacts an assessment has been undertaken for all three phases.

The phases of development will have the following configurations:

1. Phase I of the Project’s development (which has already been accomplished), which comprises:

 21 WTGs VESTAS V100 2.0MW, hub height 125 m, rotor diameter 100 m, capacity 2.0 MW belonging to Kozielice 1 subproject (WTG no. KEW01 – KEW19, KEWK02 and KEWK03) and

 4 WTGs VESTAS V100 2.0MW, hub height 125 m, rotor diameter 100 m, capacity 2.0 MW belonging to Kozielice 2 subproject (WTG no. KEW20, KEW21, KEW23, KEW27).

2. Phase II of the Project’s development, which comprises:

 10 WTGs VESTAS V110 2.0MW, hub height 125 m, rotor diameter 110 m, capacity 2.0 MW belonging to Bielice subproject (WTG no. EWB01 – EWB11) and

 Remaining 18 WTGs VESTAS V100 2.0MW, hub height 125 m, rotor diameter 100 m, capacity 2.0 MW belonging to Kozielice 2 subproject (WTG no. KEW22, KEW24, KEW25, KEW26, KEW28 – KEW41).

3. Phase III of the Project’s development, which comprises:

 up to 39 WTGs VESTAS V100 2.0MW, hub height 95 m, rotor diameter 100 m, capacity 2.0 MW belonging to Banie 1a, Banie 1b and Banie 2 subprojects (WTG no. BEW01 – BEW09, BEW16 – BEW37, BEW39 – BEW46) and

 up to 3 WTGs VESTAS V110 2.0MW, hub height 125 m, rotor diameter 110 m, capacity 2.0 MW belonging to Widuchowa subproject (WTG no. WEW02, WEW04 and WEW06).

The Project also consists of an internal infrastructure of power transmission and control cables, roads and assembly yards, as well as a three dedicated electrical substations, which are ‘GPO Nowe Czarnowo’ located in the area of commune, Gryfiński county (110/220 kV voltage) and two stations located in the area of Banie commune: ‘GPO Banie’ (30/110 kV voltage) and ‘GPO Kozielice’ (30/110 kV voltage). The grid connection conditions for the project were agreed with the Transmission System Operator, which is Polskie Sieci Elektroenergetyczne Operator S.A. (further referred as “PSE Operator”). The binding grid connection agreement with PSE Operator S.A has been already signed. Connection to the national grid, which is located in Krajnik

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Stakeholders Engagement Plan Phase II of Banie Wind Farm Project, Poland

(400/220/110 voltage), is provided via 1.5 km long underground high voltage cables. The project is being developed on green fields partially drained that are currently used for agricultural purposes, but which are dedicated for the development of wind farm facilities in the local zoning plans of the communes.

Based on the completed environmental impact assessment (EIA) procedures conducted by local (communes) authorities and in line with Polish legal requirements, the Project, including electrical substations ‘GPO Kozielice’ and ‘GPO Banie’, has already been granted with the relevant environmental decisions. The decisions for substations were issued based on screening as the relevant authorities, i.e. RDOŚ in Szczecin and State Voivodeship Sanitary Inspectorate of Zachodniopomorskie Voivodeship in Szczecin decided on a lack of need to conduct environmental impact assessment.

The process of obtaining the construction permits for the project was commenced and until now, building permits for 91 WTGs out of 96 WTGs were obtained for Banie 1A, Banie 1B, Banie 2, Kozielice 1, Kozielice 2 and Bielice subprojects, including building permits for associated technical infrastructures. Moreover, due to the implementation of changes types of turbines, three amendment decisions were also issued (with regard to 13 WTGs of Banie 1A subproject, 2 WTGs of Banie 1B subproject, 24 WTGs of Banie 2 subproject and 43 WTGs of Kozielice 1 and 2 subprojects). The building permits for ‘GPO Kozielice’ and ‘GPO Nowe Czarnowo’ electrical substations have already been issued.

Process of issuing the remaining building permits for 3 WTGs of Widuchowa and 2 WTGs of Bielice subproject is pending. The building permit application for Widuchowa is planned to be submitted by the end of December 2015. In case of the remaining 2 WTGs belonging to the Bielice subproject, the building permit is expected in the Q1 of 2016.

The construction works related to the Phase I have been commenced in April 2015 and accomplished in December 2016. The construction works related to the ‘GPO Kozielice’ and ‘GPO Nowe Czarnowo’ have also been accomplished and they are now operated and connected to the Electricity Greed.

The construction of the Phase II of the Project (see the map above) has been commenced in mid- January 2016. The Company intends to finalize construction of the Phase II by the end of June 2016.

The Scope of this SEP:

This stakeholder engagement plan (SEP) aims at identification of the Project stakeholders at different phases of development and establishment of the rules for management of exchange of information between the company and the stakeholders. This SEP updates the plan adopted for the Phase I of the Project to reflect current status of the Project development, i.e. completion of the construction works of the Phase I and commencement of the Phase II development. Further, this SEP specifies the documents of the Project Disclosure Package required for the Category A projects, according to EBRD’s Environmental and Social Policy (2015) and outlines the stakeholders engagement activities planned for the Phase II of the Project and after both Phase I and Phase II are fully operational.

The SEP will be reviewed and updated on a regular basis. If activities change or new activities relating to stakeholder engagement commence, the SEP will be brought up to date and shared with project stakeholders.

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Stakeholders Engagement Plan Phase II of Banie Wind Farm Project, Poland

Structure of the SEP

The following sections provide: . The regulatory requirements for consultation; . Identification of our key stakeholders in Phase II; . Our proposed consultation and disclosure programme including details of where and how you can submit comments on the Project; . Our grievance mechanism; and . Our contact information.

2. REGULATORY REQUIREMENTS

Public disclosure of the project related information is required for newly developed projects at the stage of their environmental impact assessments (EIAs) by national legislations. The scope of disclosed information includes among others general presentation of the project, its expected environmental and social impacts - including the impacts on Natura 2000 protected areas, and measures necessary to mitigate these impacts. Disclosure of such information and securing public participation in the EIA process is managed by the authorities in charge to undertake EIA procedures. The authorities are also obliged by law to make all resolutions and decisions taken within the procedure available for public review and manage comments and grievances submitted by the interested parties. The EIA process for the projects of similar nature to the subject one is conducted at least once, prior to the environmental decision is granted to the project. The procedure can be repeated then, if, e.g. detailed solutions adopted by the building design differ significantly from these considered at the stage of application for the environmental decision. In such case, the second EIA procedure is conducted by the authorities prior the building permit is being granted to the project. The second procedure is also open to public participation and requires in a wide range disclosure of the project related information. However, it should be stressed that based on issued environmental decisions (as described in Chapter 1) and building permits, repetition of the EIA procedure was not required while applying for any building permit. According to the Polish law, environmental decision should have been attached to the application for the building permit not longer than 4 years after the environmental decision has become final, however, its validity can be expanded for another 2 years if a project is developed in phases.

Under Polish law, the companies are not legally obliged to publish any environmental or social reports on their environmental and social performance. Such information, however, can be included as a part of annual reports to the stockholders.

The EBRD considers stakeholder engagement as an essential part of good business practices and corporate citizenship, and a way of improving the quality of projects. In particular, effective community engagement is central to the successful management of risks and impacts on communities affected by projects, as well as central to achieving enhanced community benefits. Stakeholder engagement is an ongoing process involving (i) the client’s public disclosure of appropriate information so as to enable meaningful consultation with stakeholders, (ii) meaningful consultation with potentially affected parties, and (iii) a procedure or policy by which people can make comments or complaints. This process should begin at the earliest stage of project planning and continue throughout the life of the project. PR 10 outlines a systematic approach to stakeholder engagement that we will commit to following for this Project. Under our commitment to EBRD, we have a commitment to meet the following EU standards for engagement:

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Stakeholders Engagement Plan Phase II of Banie Wind Farm Project, Poland

 UNECE Convention on Access to Information, Public Participation in Decision-making and Access to Justice in Environmental Matters (Aarhus Convention); and  The EU Directive 85/337/EEC, amended by the Directive 97/11/ЕС, on the Assessment of the Effects of Certain Public and Private Projects on the Environment (EIA Directive). and its national implementations.

3. SUMMARY OF PREVIOUS STAKEHOLDER ENGAGEMENT ACTIVITIES

The stakeholder engagement activities conducted to date comprised:

 Communication with landowners at the sites, negotiations of land lease contracts and signing the contracts – conducted between 2010 and 2015 by the Polish SPV Gryf Sp. z o.o. (all rights were assigned to the Company, which is currently the sole owner of Gryf), which has entered into land leases directly with the owners of the lands. The lease agreement was concluded for a definite period of time, i.e. until December 31, 2035. Moreover, the communication with landowners of the sites as well as landowners of the neighbouring (i.e. affected) areas has been actively conducted during the Phase I of the Project. As part of the communication with local inhabitants the Company posted a map showing layout of the Phase I development at the commune headquarters to allow all citizens to get familiar with the project.. Further, prior to commencement of each stage of the Phase I construction works each of the landlords of affected land plots was contacted individually and informed about the planned activities and expected time schedule.

 Communication with the communes and environmental authorities within the local zoning plan establishments and EIA procedures were conducted between 2009 and 2014. Currently, the communication with the communes’ heads is conducted on a regular basis by mean of meetings and written notifications. The Company updates the authorities on the construction process as well as on the future Project’s development plans. Further, the Company signed a contract with Kozielice and Bielice communes (where Phase I and Phase II of the Project are located) which, among others committed the Company’s future contribution to the local communes by improvement of certain roads and other investments for the benefit of the communes and land owners. The communication with environmental and other authorities, i.e. with RDOŚ in Szczecin or road administration authorities is conducted on a regular basis. All of the recommendations set by RDOŚ are regularly fulfilled.

 Communication with the Distribution System Operator was particularly intensive while negotiating conditions of wind farm connection to the distribution networks and connection contract which was conducted between 2009, when PSE Operator concluded grid connection conditions and 2011, when the grid connection agreement was signed. Further amendments were signed in 2013 - 2015. Moreover, the Company arranged additional meetings with the DSO in order to maintain a good relation with PSE and secure effective exchange of information.

 Communication with road, water management, aviation and other authorities and organizations was especially intensive while applying for acceptances or approvals

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Stakeholders Engagement Plan Phase II of Banie Wind Farm Project, Poland

necessary for wind farms and their infrastructure designing – conducted between 2010 and 2015. Moreover, due to the excessive road occupation caused by the construction process, the Company is currently in a direct contact with road administration.

Following the national environmental and spatial planning laws, the public participation and disclosure of the project related information is maintained by the local (commune) authorities. As verified during the environmental and social due diligence of the Project, the EIA procedures for all of the subprojects were conducted in line with the legal requirements. In particular the EIA reports and other documents, such as e.g. resolutions of the consulting environmental and sanitary and epidemiological authorities, clarifications to the reports and others, were available for review by interested stakeholders, including NGOs and local residents, who had also a right to submit their concerns. The Company actively participated in the process e.g. by providing clarifications to concerns raised by interested stakeholders. The authorities informed the stakeholders in the way commonly adopted at their territory, i.e. by posting information on their websites, in commune offices and on the information boards at the affected villages of Piaseczno, Sosnowo, , and (Banie commune) and Rokity, Kozielice, Trzebów, Mielno Pyrzyckie and Tetyń (Kozielice commune) . During the EIA procedures no grievances or comments were submitted and no issues were raised by NGOs and local inhabitants.

The public participation was also secured at the stage of establishment of the commune master plans and local zoning plans allowing construction of wind farms. Similarly to EIA procedures, the disclosure of information and engagement of stakeholders (including NGOs, local residents and others) was maintained mainly by the local authorities (communes).

4. STAKEHOLDERS IDETIFICATION AND ANALYSIS

4.1 Stakeholders Identification The following major Project stakeholders groups were identified:

Societies and individuals:

 Residents of Banie commune, Widuchowa commune, Kozielice commune, Bielice commune and Gryfino commune;

 Land owners of investment site;

 Residences of the villages along transportation roads at the area of Banie commune, Widuchowa commune, Kozielice commune, Bielice commune and Gryfino commune;

 Employees of the company and contractors of the civil works and wind farm operation;

Commercial organizations:

 Transmission System Operator;

Administrative stakeholders:

 Ministry of Economy;

 Ministry of Environment;

 Voivodeship Office (Urząd Wojewódzki);

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Stakeholders Engagement Plan Phase II of Banie Wind Farm Project, Poland

 Energy Regulatory Office (Urząd Regulacji Energetyki);

 RDOŚ - Regional Directorate of Environmental Protection (Regionalna Dyrekcja Ochrony Środowiska);

 State Labour Inspectorate (Panstwowa Inspekcja Pracy);

 State Construction Inspectorate (Inspektorat Nadzoru Budowlanego);

 Voivodeship Marshalls (Marszałek Województwa);

 State Sanitary and Epidemiological Inspectorate (Państwowy Inspektorat Sanitarno- Epidemiologiczny);

 Local, self-governmental administration (i.e. Banie Commune Office, Widuchowa Commune Office, Kozielice Commune Office, Bielice Commune Office, Gryfino City and Commune Office and County offices);

 Road administration at commune, county, voivodeship and national level;

 Police;

 Fire brigades;

Non-Governmental Organizations:

 local, regional, national and worldwide avifauna protection organizations;

 local, regional, national and worldwide ecological organizations;

Organizational stakeholders:

 Contractors and subcontractors executing the works of the investment plan;

 Equipment suppliers;

Lenders:

 Considered International Finance Institutions.

These are the key stakeholder identified in Phase I and II. However, if you are not on the list and would like to be kept informed about the project, please contact us through the contact details provided at the end of this SEP.

4.2 Stakeholder Characteristics Characteristic of the stakeholders is provided in the following table:

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Stakeholders Engagement Plan Phase II of Banie Wind Farm Project, Poland

Societies and individuals

The project is being developed in:  Banie commune, which occupies approximately 205.8 square kilometres (km2) and has 6,404 inhabitants (based on available data from 2005) (Phase III);  Widuchowa commune, which occupies approximately 209.6 km2 and has 5.608 inhabitants (based on available data from Land owners of 2005); (Phase III) investment sites 2 (approximately 100 for  Kozielice commune, which occupies approximately 94.5 km Phase I and 50 for and has 2,618 inhabitants (based on available data from Phase II) 2005); (Phase I and II)  Bielice commune, which occupies approximately 84.1 km2 and has 2,952 inhabitants (based on available data from 2007); (Phase II)  Gryfino commune, which occupies approximately 253.6 km2 and has 31,238 inhabitants (based on available data from 2005).

On behalf of Wiatromill, the engineering, procurement, construction Employees of the and commissioning works related to the project will be outsourced to company and external contractors, which are ERBUD S.A., PRZEDSIĘBIORSTWO contractors of the civil BUDOWNICTWA DROGOWO-INŻYNIERYJNEGO S.A. and ELECTRUM Sp. works and wind farm z o.o. Operations and maintenance of the wind turbines will be operations. provided by VESTAS-POLAND Sp. z o.o.

The following villages have been identified as the most likely affected by the increased traffic during construction works:  Różnowo, Babinek, Sosnowo, Kunowo, Lubanowo, , Banie, Parnica, Baniewice, Dłużyna, Skotniki, Piaskowo, Piaseczno, Górnowo, Swobnica, Dłusko Gryfińskie (Banie commune);  Marwice, Dębogóra, Pacholęta, Lubiczyn, Widuchowa, Lubicz, Tarnogórki, Ognica, Majdan, Kłodowo, Żarczyn, , Kiełbice, (Widuchowa commune); Residents and institutions along  Czarnowo, Zadeklino, Łozice, Rokity, Kozielice, Siemczyn, transport routes during Mielno Pyrzyckie, Podborze, Trzebórz, Przydarłów, Maruszewo, construction Tetyń, Załęże (Kozielice commune);  Babinek, Babin, Parsów, , Będgoszcz, Chabówki, Wybudowa, , Bielice, Linie, Swochowo, , (Bielice commune);  Nowe Czarnowo (Gryfino Commune). No vulnerable institutions (e.g. hospitals, rest-homes or kindergartens) have been identified to be located in these villages. Presence of vulnerable people (e.g. disabled) in these villages will be identified and engaged in project activities in line with Project requirements.

Commercial organizations Polskie Sieci Elektroenergetyczne Operator S.A. ul. Warszawska 165 Transmission System 05-520 Konstancin-Jeziorna Operator tel.: 22 242 26 00 fax.: 22 242 22 33 www.pse-operator.pl

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Stakeholders Engagement Plan Phase II of Banie Wind Farm Project, Poland

Administrative Stakeholders Ministerstwo Ministerstwo Ministerstwo Gospodarki Środowiska Transportu, 00-507 Warszawa, 00-922 Warszawa, Budownictwa i Ministry of Economy / pl. Trzech Krzyży 3/5 ul. Wawelska 52/54 Gospodarki Morskiej. Ministry of tel.: 22 693 50 00 tel.: 22 579 29 00 00 - 928 Warszawa Environment / fax.: 22 693 40 48 fax.: 22 579 22 24 ul. Chałubińskiego 4/6 Ministry of Transport, e-mail: e-mail: tel.: 22 630 10 00 , Engineering and Marin [email protected] [email protected] fax.: 22 630 11 16 Economy www.mg.gov.pl www.mos.gov.pl e-mail: [email protected] www.transport.gov.pl

Zachodniopomorski Urząd Wojewódzki w Szczecinie Wały Chrobrego 4, Voivodeship Office 70-502 Szczecin tel. 91 43 03 500 www.szczecin.uw.gov.pl

Grants concessions, approves of energy tariffs, counter works market monopoly. Urząd Regulacji Energetyki Energy Regulatory ul. Chłodna 64, 00-872 Warszawa Office tel.: 22 661 61 07, 22 661 61 66 fax.: 22 661 61 52 e-mail: [email protected] www.ure.gov.pl

Generalna Dyrekcja Ochrony Środowiska w Warszawie ul. Wawelska 52/54, GDOŚ /General 00-922 Warszawa Directorate of e-mail: [email protected] www.gdos.gov.pl Environmental Protection/ Regionalna Dyrekcja Ochrony Środowiska w Szczecinie RDOŚ /Regional ul. Teofila Firlika 20 Directorate of 71-637 Szczecin tel. 91 43 05 200 Environmental fax. 91 43 05 201 Protection/ e-mail: [email protected] szczecin.rdos.gov.pl

Państwowa Inspekcja Pracy / Główny Inspektorat Pracy ul. Barska 28/30 02-315 Warszawa State Labour tel.: 22 391 82 15 Inspectorate fax.: 22 391 82 14 e-mail: [email protected] http://www.pip.gov.pl/

Główny Urząd Nadzoru Budowlanego ul. Krucza 38/42 00-926 Warszawa fax.: 22 661-81-42 State and County e-mail: [email protected] www.gunb.gov.pl Construction

Inspectorates Powiatowy Inspektorat Nadzoru Budowlanego w Gryfinie ul. Sprzymierzonych 9 74-100 Gryfino tel.: 91 415 02 13 fax.: 91 415 03 13

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e-mail: [email protected]

Powiatowy Inspektorat Nadzoru Budowlanego w Pyrzycach ul. Młodych Techników 5a 74-200 tel.: 91 443 50 70 fax.: 91 443 50 70 e-mail: [email protected]

Wojewódzka Stacja Sanitarno-Epidemiologiczna w Szczecinie Spedytorska 6/7 70-632 Szczecin tel. / fax.: 91 462-46-40 e-mail: [email protected]

Powiatowa Stacja Sanitarno Epidemiologiczna w Gryfinie ul. Flisacza 6 State and County 74 - 100 Gryfino Sanitary and tel.: 91 416 – 23 - 43 Epidemiological tel./ fax.: 91 416 38 58 Inspectorates e-mail: [email protected]

Powiatowa Stacja Sanitarno Epidemiologiczna w Pyrzycach ul. Młodych Techników 5a 74-200 Pyrzyce tel.: 91 570 34 29 tel. / fax.: 91 570 34 28 e-mail: [email protected]

Urząd Marszałkowski Województwa Pomorskiego w Szczecinie ul. Korsarzy 34 Voivodeship Marshall 70-540 Szczecin www.wzp.pl/

Urząd Gminy Banie ul. Skośna 6 74-110 Banie tel.: 91 41 66 381, 41 66 446 fax.: 91 41 66 353 e-mail: [email protected] www.banie.pl/

Urząd Gminy Widuchowa ul. Grunwaldzka 8 74–120 Widuchowa tel. / fax.: 091 416 72 55, 416 72 81 Local communes (self- e-mail: [email protected] governmental www.widuchowa.pl authorities) / County offices Urząd Gminy Kozielice 74-204 Kozielice 73 tel.: 91 563 03 77, 91 563 03 71 fax.: 91 563 03 65 e-mail: [email protected] www.kozielice.pl

Urząd Gminy Bielice ul. Niepokalanej 34 74-202 Bielice tel. 091 56 44 235, 091 56 44 220 fax. 091 56 44 173 e-mail: [email protected]

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Stakeholders Engagement Plan Phase II of Banie Wind Farm Project, Poland

www.bielice.com.pl

Starostwo Powiatowe w Gryfinie ul. Sprzymierzonych 4 74-100 Gryfino tel.: 91 415 31 82 fax.: 91 416 30 02 e-mail: [email protected]

Starostwo Powiatowe w Pyrzycach ul. Lipiańska 4 74-200 Pyrzyce tel.: 91 88 11 300 fax.: 91 88 63 213 e-mail: [email protected] www.pyrzyce.pl

Generalna Dyrekcja Dróg Krajowych i Autostrad ul. Żelazna 59 00-848 Warszawa tel.: (+48 22) 375 88 88 e-mail: [email protected]

Zachodniopomorski Zarząd Dróg Wojewódzkich w Koszalinie ul. Szczecińska 31 75-122 tel.: 94 34 27 831, 94 34 25 693 fax.: 94 34 24 328 e-mail: [email protected] http://www.zzdw.koszalin.pl/ Road Administration Zarząd Dróg Powiatowych w Gryfinie z/s w Baniach ul. Baniewicka 2 74-110 Banie tel. / fax.: 91 416 64 78 e-mail: [email protected] Zarząd Dróg Powiatowych w Pyrzycach ul. Stargardzka 29 74-200 Pyrzyce tel.: 91 570 04 57 fax.: 91 570 04 57 e-mail: [email protected]

Police stations at Voivodeship, county and commune level. Police

Fire brigades Fire brigades stations at Voivodeship, county and commune level.

Non-Governmental Organizations Ogólnopolskie Towarzystwo World Wildlife Fund, WWF Polska Ochrony Ptaków (BirdLife ul. Wiśniowa 38 International OTOP) 02-520 Warszawa NGOs – birdlife local ul. Odrowąża 24 tel.: 22 849 84 69 / 848 73 64 / and international 05-270 Marki k. Warszawy 22 848 75 92 / 848 75 93 associations tel.: 0-22 761 82 05 fax.: 22 646 36 72 fax.: 0-22 761 90 51 e-mail: [email protected]

None identified. Local ecological NGOs

Organizational stakeholders

VESTAS WTGs will be supplied by VESTAS-POLAND Sp. z o.o, which will also

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provide operations and maintenance of the wind farm.

Construction Construction works, equipment supply and transport services will be companies conducted by reputable companies, experienced in this kind of Equipment suppliers assignments selected on the basis of tender procurements. The engineering, procurement, construction and commissioning works of Transport companies the project were outsourced to external contractors, which are ERBUD S.A., PBDI S.A. and ELECTRUM Sp. z o.o.

Lenders

Considered European Bank for Reconstruction and Development One Exchange Square International Finance London EC2A 2JN Institutions United Kingdom tel. +44 020 7338 6000 www.ebrd.com

5. DISCLOSURE OF INFORMATION

Disclosure of information and further proper communication with the stakeholders is an important measure to identify issues that could affect Project development or environmental or social issues that should be taken into account to meet the good management practice rules.

Disclosure of Project related information will be arranged following the legal requirements as well as the international standards of project development.

The disclosure of project related information is required by law in the following circumstances:

 while applying for environmental decision for the projects, which significantly affect the environment or may significantly affect the environment, or, which may affect Natura 2000 zones;

 while applying for a building permit if another EIA is required by the authorities; however based on issued environmental decisions and building permits, repetition of the EIA procedure was not required while applying for a building permit;

 in reaction to requests of the environmental control authorities if significant breaches of the environmental law or permit conditions were indicated by such authorities.

The company will strictly follow legal requirements for disclosure of information.

In order to meet the highest international standards, following the good management practice as well as in order to meet specific requirements of the lenders, the Company (directly or indirectly) will also implement the additional transparency procedures of information disclosure. These will comprise:

 presentation of the Project on the company webpage (e.g. http://www.energix- group.com/), which will include, but not be limited to: ESIA, non-technical summary, grievance form; this webpage will be updated on regular basis;

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Stakeholders Engagement Plan Phase II of Banie Wind Farm Project, Poland

 presentation of the Annual EHS reports of the company environmental, social, and health and safety practices and performance on the company webpage;

 at the discretion of the Company, PR actions in local newspapers (e.g. in Głos Pomorza) and nationwide, radio (e.g. Polish Radio programs 1 and 3) and TV (e.g. TVP1, TVP2, Polsat, TVN);

 active participation in public consultation process arranged and managed by the administrative stakeholders;

 directly communication with interested stakeholders, as appropriate;

 distribution of the project related information among the own employees and employees of the external companies through internal mechanisms;

 distribution of the project related information in the communes engaged in the process of Project’s development.

 ongoing consultation with affected communes i.e. Bielice, Kozielice, Banie, Gryfino etc., which will be conducted via phone, e-mail as well as during regular meetings;  Ongoing communication with land owners, which will be conducted via individual phone calls and face to face meetings;  After both phases of the Project’s development are fully accomplished, the Company is planning to organize a public event for all communes involved in the Project, which will include presentation of the investment (perhaps presentation of a movie), benefits arising from the Project, maybe with a possibility of wind farms’ sightseeing.

6. STAKEHOLDERS ENGAGEMENT PROGRAM

The consultation with the stakeholders will be conducted by the Project Manager (currently Mr. Olivier Marchand) or by the Site administrative manager (currently Mrs. Katarzyna Pysiak) (for contact details please refer to section 7).

Consultations with the administrative stakeholders will follow the project planned time schedule. The objective of the consultation plan is to inform stakeholders of the status of planned project milestones, i.e. commencement and completion of the construction works and to manage any questions or concerns. Commencement of the further construction works (i.e. Phase III of the Project’s development) will depend on, inter alia, the electricity market conditions, renewable energy support scheme and availability of project financing.

For the avoidance of doubt, any reference or any undertaking under the Engagement Program with respect to Phase III shall be in effect only to the extent the Company continues to own the developments rights of such phase.

Information relevant to the stakeholders on the project milestones will be published at the date and on a platform (company’s website, email, etc.) most suitable and in line with the EBRD Performance Requirement 10. Moreover, the disclosure information package which will comprise among others:

 Non-technical summary in English and Polish;

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Stakeholders Engagement Plan Phase II of Banie Wind Farm Project, Poland

 Stakeholders engagements plan in English and Polish;

 Environmental and Social Action Plan in English and Polish;

 Supplementary Report with annexes in English and Polish;

 Copies of environmental decisions and EIA reports for the subprojects constituting the Phase I and Phase II of the Project in Polish;

which constitute the Project Disclosure Package, and

 Annual project-related reports in English and Polish;

The Project Disclosure Package will be posted on the Company website by January 29, 2016

The hard copies of documents related to the Phase I and Phase II of the Project will be made available for the public review at the commune seats.

Below, there are names of people responsible for the presentation of the project related information in the communes:

1. Gryfino Commune – Mr. Jacek Czaczyk, Department of Public Utilities, Housing and the Environment;

2. Kozielice Commune – Mr. Michał Ileczko, Specialist for Construction and Investments;

3. Bielice Commune – Mr. Zdzisław Badora, Specialist for Investments and Renovations, Spatial Planning and Road Construction;

4. Banie Commune – Mr. Józef Gurdała, Investments Inspector, employee of the Banie Commune Seat.

Should any issues be raised by the stakeholders, the company management will address the issues in the shortest possible time.

Below there is a summary of consultation activities that the company will undertake as part of the Engagement Plan:

Consultation, communication method and objective [the company will publish at the platform considered as appropriate and Proposed Stakeholders: Responsibility information on the milestones chosen platform will be shared with lenders in line with the annual reporting requirements]

Directly or indirectly affacted by the Project

Residents of places where Company and local Commencement and The Company investment works will be administration websites completion of the

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Stakeholders Engagement Plan Phase II of Banie Wind Farm Project, Poland

implemented (see section 4.2) . construction works of Commune Information boards at the the Phase II and in administration commune offices (see reaction to submitted section 4.2). grievances during and after the Local press investment process Direct contacts initiated by of the entire Project. residents Meetings with communes and interested residents of the Phase I and Phase II of the Project

Land owners of the Company website. Commencement and The Company investment sites Information boards at the completion of the Project Manager construction works commune offices and local Commune administration websites. and in reaction to submitted grievances administration Direct contacts with during and after the residents and landlords. investment process.

Company employees E-mail Continuously, during The Company Information boards the whole Project Project Manager Meetings

Company and local Prior commencement The Company Residents and institutions administration websites. and during Project Manager along transport routes Communal information construction works of the Phase II. Commune during construction boards at affected villages. administration Local press

Commercial organizations

E-mail and regular mails On as needed basis Company Power distribution system during the whole Management, operators Meetings project lifetime Project Manager

Administrative Stakeholders

Ministry of Economy Formal letters, In accordance with Company and Ministry of Environment notifications, meetings on the requirements of project as needed basis. administrative management Ministry of Transport, procedures. On as Engineering and Marine needed basis. Economy

Exchange of During the project Company documentation and lifetime, on as Management Energy Regulatory Office correspondence regarding needed basis, the project. following legal requirements

Submission of After completion of Company environmental monitoring the construction Management RDOS /Regional reports. works of the Phase Directorate of Environmental II, during Environmental Protection/ Mail exchange and Specialist meetings. exploitation of the wind farms.

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Stakeholders Engagement Plan Phase II of Banie Wind Farm Project, Poland

Consultation meetings – During the project Company exchange of information, lifetime, following Management State Labour Inspectorate documentation and legal requirements, correspondence regarding on as needed basis the project.

Consultation meetings – Continuous process Project Manager exchange of information, during construction documentation and works and Construction Inspectorate correspondence regarding commissioning of the the project. Phase II, on as needed basis

Exchange of During the project Project Manager documentation and lifetime, following Sanitary Inspectorate correspondence regarding legal requirements the project.

Notifications, formal During the project Project Manager letters, submission of lifetime, following Province Marshals Environmental information on use of the legal requirements Specialist environment.

Consultation meetings – Continuous process - Project Manager exchange of information, in accordance with Local government documentation and the requirements of administration correspondence regarding administrative the project. procedures

Consultation meetings – During the Project Manager exchange of information, construction works of Road Administration documentation and the Phase II – correspondence regarding delivery of the wind the project. farm elements

Police Consultation meetings – Continuous process - Project Manager exchange of information, in accordance with documentation and the requirements of correspondence regarding administrative the project. procedures

Fire Brigade Consultation meetings – Continuous process - Project Manager exchange of information, in accordance with documentation and the requirements of correspondence regarding administrative the project. procedures Non-Governmental Organizations

NGOs – birdlife Company website, During the whole Project Manager associations local and information meetings, and project lifetime Environmental international, local answers to direct Specialist ecological NGOs questions or complaints.

Organizational Stakeholders

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Stakeholders Engagement Plan Phase II of Banie Wind Farm Project, Poland

Construction companies In accordance with Before the Project Manager Equipment suppliers agreements between the commencement of company and construction works regarding the Security companies companies, equipment investment and then suppliers and security continuously, during companies. construction and operation of the wind farm.

Lenders

Consultation meetings on Continuous process - Company as needed basis. Exchange in accordance with Management of information, the loan contract. International Finance documentation and Institutions correspondence regarding the Project. Annual reports.

7. GRIEVANCE MECHANISM

The company will implement the grievance procedure to manage the grievances submitted by the project stakeholders. Any comments or concerns can be brought to Company’s attention either verbally or in writing (by post or e-mail) or by filling in a grievance form (an example is provided in the annex). The grievance form will be made available in on the Project website alongside this description of the grievance mechanism. Grievance forms can then be submitted to the Company contact which details are provided below. All grievances will be acknowledged within 2-3 weeks or, alternatively, if due to complexity of the case response is not possible within that time; the complainant will be informed on the expected date of the response.

All submitted grievances will be recorded in a grievance log. The company will log details of the grievance and how and when it was submitted, acknowledged, responded to and closed out, and, upon written permission the name and contact details of the person who submitted the grievance.

Our grievance mechanism does not preclude the right for stakeholders to process grievances though other judicial means.

The local authorities in the affected communes will be informed about the grievance mechanism and provided with the grievance form and contact details on which grievances can be submitted.

Company Contact Information:

Katarzyna Pysiak, Site Administration Manager Gryf Sp. z o.o. ul. Aleje Jerozolimskie 56c 00-803 Warszawa, Polska Mobile: +48 728 856 535 [email protected]

Or

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Stakeholders Engagement Plan Phase II of Banie Wind Farm Project, Poland

Hillel Barak, Operation Manger Wiatromill Sp. Z o. o. ul. Aleje Jerozolimskie 56c 00-803 Warszawa, Polska Mobile: +972 50 762 7624 [email protected]

8. MONITORING

The implantation of the SEP will be monitored by the Managing Director of the Company.

9. RESOURCES AND RESPONSIBILITIES

This SEP will be implemented and executed by Wiatromill, which is the owner of the project.

Responsibility for the plan implementation and communication with all external stakeholders will bear the Site Administration Manager, Mrs. Katarzyna Pysiak.

10. TIMETABLE

The following milestones of the SEP implementation and Project development are expected:

 Disclosure of the Phase I and Phase II Project disclosure package at the Company website – by January 29, 2016;

 Public consultations and Project information disclosure in line with the EBRD policy for category A projects: for the period of 60 days starting January 29, 2016;

 Disclosure of the Phase I and II information package at the communes’ seats – by the end of February 2016;

 Meeting with the communes and interested citizens of Kozielice and Bielice communes to outline the Project status – in March 2016.

 Commencement of the Phase II construction works – in the mid of January 2016;

 Completion of the construction works and commissioning of the Phase II– by the end of June 2016.

 Meeting with local communes of Kozielice and Bielice to outline the Project status – in July 2016;

 Further development of the Phase III – depending on, inter alia, the electricity market conditions, renewable energy support scheme and possibility for project financing.

 Presentation of EH&S reports on the facilities performance – on annual basis, starting 2017.

 Maintaining communication with administrative and other stakeholders during the construction works and operation of the Phase I and II of the Project – ongoing process.

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Stakeholders Engagement Plan Phase II of Banie Wind Farm Project, Poland

Annex. Public Grievance Form.

Reference No: Full Name

Contact Information  By Post: Please provide mailing address: ______Please mark how you ______wish to be contacted ______(mail, telephone, e-

mail).  By Telephone: ______

 By E-mail ______

Preferred Language  Polish for communication  English

Description of Incident or Grievance: What happened? Where did it happen? Who did it happen to? What is the result of the problem?

Date of Incident/Grievance  One time incident/grievance (date ______)  Happened more than once (how many times? _____)  On-going (currently experiencing problem)

What would you like to see happen to resolve the problem?

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