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Hawaii Administrative Rules §12-52.1 HAWAII ADMINISTRATIVE RULES TITLE 12 DEPARTMENT OF LABOR AND INDUSTRIAL RELATIONS SUBTITLE 8 DIVISION OF OCCUPATIONAL SAFETY AND HEALTH PART 1 GENERAL, LEGAL, AND ADMINISTRATIVE PROVISIONS FOR OCCUPATIONAL SAFETY AND HEALTH CHAPTER 52.1 RECORDING AND REPORTING OCCUPATIONAL INJURIES AND ILLNESSES §12-52.1-1 State amendments to 29 CFR 1904 [Changes have been compiled.] §12-52.1-2 Incorporation to federal standard Historical note: Chapter 12-52.1 is based substantially upon chapter 12-52. [Eff 7/12/82; am 5/28/83; am 8/15/87; am 9/30/94; am 2/8/97; am 7/10/97; am 7/6/99; R 12/29/01] §12-52.1-2 Incorporation of federal standard. Title 29, Code of Federal Regulations, Part 1904, entitled “Occupational Injury and Illness Recording and Reporting Requirements” published by the Office of the Federal Register, National Archives and Records Administration on January 19, 2001; and the amendments published on October 12, 2001; July 1, 2002; December 17, 2002; and June 30, 2003, are made part of this chapter, except as provided in section 12-52.1-1. [Eff 12/29/01; am 1/10/03; am 5/21/04; am 5/5/05] (Auth: HRS §396-4) (Imp: HRS §396-4) 1 §12-52.1 SUBPART A -- PURPOSE §1904.0 Purpose. The purpose of this rule (Part 1904) is to require employers to record and report work- related fatalities, injuries and illnesses. Note to §1904.0: Recording or reporting a work-related injury, illness, or fatality does not mean that the employer or employee was at fault, that an OSHA rule has been violated, or that the employee is eligible for workers' compensation or other benefits. Subpart B -- Scope Note to Subpart B: All employers covered by the Occupational Safety and Health Act (OSH Act) are covered by these Part 1904 regulations. However, most employers do not have to keep OSHA injury and illness records unless OSHA or the Bureau of Labor Statistics (BLS) informs them in writing that they must keep records. For example, employers with 10 or fewer employees and business establishments in certain industry classifications are partially exempt from keeping OSHA injury and illness records. §1904.1 Partial exemption for employers with 10 or fewer employees. (a) Basic requirement. (1) If your company had ten or fewer employees at all times during the last calendar year, you do not need to keep OSHA injury and illness records unless HIOSH, OSHA, or the Bureau of Labor Statistics (BLS) informs you in writing that you must keep records under §1904.37, §1904.41 or §1904.42. However, as required by §1904.39, all employers covered by chapter 396, HRS, Hawaii Occupational Safety and Health Law, must report to HIOSH any workplace incident that results in a fatality or the hospitalization of three or more employees, or property damage in excess of $25,000. [State amendment §12-52.1-1(a), Eff 12/29/01; am 4/29/02; am 1/10/03] (2) If your company had more than ten (10) employees at any time during the last calendar year, you must keep OSHA injury and illness records unless your establishment is classified as a partially exempt industry under §1904.2. (b) Implementation. (1) Is the partial exemption for size based on the size of my entire company or on the size of an individual business establishment? The partial exemption for size is based on the number of employees in the entire company. (2) How do I determine the size of my company to find out if I qualify for the partial exemption for size? To determine if you are exempt because of size, you need to determine your company's peak employment during the last calendar year. If you had no more than 10 employees at any time in the last calendar year, your company qualifies for the partial exemption for size. §1904.2 Partial exemption for establishments in certain industries. (a) Basic requirement. (1) If your business establishment is classified in a specific low hazard retail, service, finance, insurance or real estate industry listed in appendix a to this subpart b, you do not need to keep OSHA injury and illness records unless the government asks you to keep records under §1904.37, §1904.41 or §1904.42. However, all employers must report to HIOSH any workplace incident that results in a fatality or the hospitalization of three or more employees, or property damage in excess of $25,000 (see §1904.39(a) as amended in subsection (d)). [State amendment §12-52.1-1(b), Eff 12/29/01; am 4/29/02; am 1/10/03] (2) If one or more of your company's establishments are classified in a non-exempt industry, you must keep OSHA injury and illness records for all of such establishments unless your company is partially exempted because of size under §1904.1. (b) Implementation. (1) Does the partial industry classification exemption apply only to business establishments in the retail, services, finance, insurance or real estate industries (SICs 52-89)? Yes, business establishments classified in agriculture; mining; construction; manufacturing; transportation; communication, electric, gas and sanitary services; or wholesale trade are not eligible for the partial industry classification exemption. 2 §12-52.1 (2) Is the partial industry classification exemption based on the industry classification of my entire company or on the classification of individual business establishments operated by my company? The partial industry classification exemption applies to individual business establishments. If a company has several business establishments engaged in different classes of business activities, some of the company's establishments may be required to keep records, while others may be exempt. (3) How do I determine the Standard Industrial Classification code for my company or for individual establishments? You determine your Standard Industrial Classification (SIC) code by using the Standard Industrial Classification Manual, Executive Office of the President, Office of Management and Budget. You may contact your nearest OSHA office or State agency for help in determining your SIC. §1904.3 Keeping records for more than one agency. If you create records to comply with another government agency's injury and illness record keeping requirements, OSHA will consider those records as meeting OSHA's Part 1904 record keeping requirements if OSHA accepts the other agency's records under a memorandum of understanding with that agency, or if the other agency's records contain the same information as this Part 1904 requires you to record. You may contact your nearest OSHA office or State agency for help in determining whether your records meet OSHA's requirements. NON-MANDATORY APPENDIX A TO SUBPART B -- PARTIALLY EXEMPT INDUSTRIES Employers are not required to keep OSHA injury and illness records for any establishment classified in the following Standard Industrial Classification (SIC) codes, unless they are asked in writing to do so by OSHA, the Bureau of Labor Statistics (BLS), or a state agency operating under the authority of OSHA or the BLS. All employers, including those partially exempted by reason of company size or industry classification, must report to OSHA any workplace incident that results in a fatality or the hospitalization of three or more employees (see §1904.39). [State amendment §12-52.1-1(g), Eff 12/29/01; am 4/29/02; am 1/10/03] 3 §12-52.1 SIC SIC code Industry description code Industry description 542 ... Meat and Fish Markets 725 ... Shoe Repair and Shoeshine 544 ... Candy, Nut, and Parlors. Confectionery Stores 726 ... Funeral Service and 545 ... Dairy Product Stores Crematories. 546 ... Retail Bakeries 729 ... Miscellaneous Personal 549 ... Miscellaneous Food Stores Services. 551 ... New and Used Car Dealers 731 ... Advertising Services. 552 ... Used Car Dealer 732 ... Credit Reporting and 554 ... Gasoline Service Stations Collection Services. 557 ... Motorcycle Dealers 733 ... Mailing, Reproduction, & 56 .... Apparel and Accessory Stenographic Services. Stores 737 ... Computer & Data Processing 573 ... Radio, Television, & Services. Computer Stores 738 ... Miscellaneous Business 58 .... Eating and Drinking Places Services. 591 ... Drug Stores and Proprietary 764 ... Reupholstery and Furniture Stores Repair. 592 ... Liquor Stores 78 .... Motion Picture. 594 ... Miscellaneous Shopping 791 ... Dance Studios, Schools and Goods Stores Halls. 599 ... Retail Stores, Not 792 ... Producers, Orchestras, Elsewhere Classified Entertainers. 60 .... Depository Institutions 793 ... Bowling Centers. (banks & savings institutions) 81 .... Legal Services. 61 .... Nondepository 82 .... Educational Services 62 .... Security and Commodity (schools, colleges, Brokers universities and 63 .... Insurance Carriers libraries). 64 .... Insurance Agents, Brokers & 832 ... Individual and Family Services Services. 653 ... Real Estate Agents and 835 ... Child Day Care Services. Managers 839 ... Social Services, Not 654 ... Title Abstract Offices Elsewhere Classified. 67 .... Holding and Other 841 ... Museums and Art Galleries. Investment Offices 86 .... Membership Organizations. 722 ... Photographic Studios, 87 .... Engineering, Accounting, Portrait Research, Management, and 723 ... Beauty Shops Related Services. 724 ... Barber Shops 899 ... Services, Not Elsewhere Classified. (h) The requirements of 29 CFR 1904.10, Recording criteria for cases involving occupational hearing loss, has an effective date of January 1, 2003. [Eff 12/29/01; am 1/10/03] (Auth: HRS §396-4) (Imp: HRS §396-4) SUBPART C -- RECORDKEEPING FORMS AND RECORDING CRITERIA Note to Subpart C: This Subpart describes the work-related injuries and illnesses that an employer must enter into the OSHA records and explains the OSHA forms that employers must use to record work-related fatalities, injuries, and illnesses. 4 §12-52.1 §1904.4 Recording criteria. (a) Basic requirement. Each employer required by this Part to keep records of fatalities, injuries, and illnesses must record each fatality, injury and illness that: (1) Is work-related; and (2) Is a new case; and (3) Meets one or more of the general recording criteria of §1904.7 or the application to specific cases of §1904.8 through §1904.12.
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