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Commissioners Packet 202103

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Commissioners Packet 202103 MONROE COUNTY BOARD OF COMMISSIONERS’AGENDA MARCH 3, 2021 10:00 am VIA ZOOM You can choose to turn off your video feed, and in fact, doing so does help with people who are connecting via slow ISP connections. To do so, right click on your video feed and left click on, I believe, Start/Stop video. In addition, if you want your audio feed to default to muted, press ALT+A and it will mute you, you can then push to talk using the space bar. You can also go to the link on the County website https://www.co.monroe.in.us/egov/apps/document/center.egov?view=item;id=10017 And click on the link information https://monroecountyhttps://monroecounty----in.zoom.uin.zoom.uin.zoom.uin.zoom.us/j/84353337265?pwd=MWZ4dU9qWGVlMUUwV3RoeDFldG5GUT09s/j/84353337265?pwd=MWZ4dU9qWGVlMUUwV3RoeDFldG5GUT09 Meeting ID: 843 5333 7265 Password: 162537 Dial by your location +1 312 626 6799 US (Chicago)US (Chicago) I. CALL TO ORDER BY COMMISSIONER THOMAS II. COMMISSIONERS’ PUBLIC STATEMENT READ BY COMMISSIONER THOMAS III. DEPARTMENT UPDATES • Health – Penny Caudill • Emergency Management – Allison Moore • Highway – Lisa Ridge • Technical Services – Eric Evans IV. PUBLIC COMMENT – FOR ITEMS NOT ON THE AGENDA, LIMITED TO 3 MINUTES V. APPROVAL OF MINUTES 4 • FEBRUARY 24, 2021 VI. APPROVAL OF CLAIMS DOCKET • ACCOUNTS PAYABLE – 3.3.2021 VII. REPORTS • CLERK OF CIRCUIT COURT – JANUARY 2021 10 • WEIGHTS & MEASURES – JANUARY 16 – FEBRUARY 15, 2021 12 Page 1 of 81 VIII. NEW BUSINESS A. MOVE TO APPROVE: ORDINANCE 2021-06; REGARDING THE COVID-19 CARES 13 SAFETY AWARENESS GRANT. FUND NAME: COUNTY GENERAL & COVID MCG CARES ACT FUND NUMBER: 1000 & 8901 AMOUNT: $476,655 Executive Summary: The Indiana Finance Authority and the Indiana State Board of Accounts has given guidance on accounting for the CARES Safety Awareness Grant. This a Federal reimbursement for expenses during the current health emergency. This ordinance follows that guidance and the process the County utilized for the previous CARES Grant. Jeff Cockerill, Attorney B. MOVE TO APPROVE: REVISED COVID-19 REIMBURSEMENT POLICY. 16 FUND NAME: COUNTY GENERAL FUND NUMBER: 1000 AMOUNT: N/A Executive Summary: This item revises Monroe County's policy for the local reimbursement of COVID related expenses to local business, not for profits, and Governmental Units. So far, the County Commissioners, with support from the County Council, have reimbursed though the Federal CARES grant and this program over $700,000 to local entities and this program remains open until at least April 30th. However, the amount of funding currently appropriated is dwindling and this clarifies the Commissioners review criteria. Jeff Cockerill, Attorney C. MOVE TO APPROVE: RATIFICATION OF LED INDY AGREEMENT. 20 FUND NAME: COUNTY GENERAL FUND NUMBER: 1000 AMOUNT: $43,729 Executive Summary: This agreement provides for the installation of the Axenic UV Hover units in the Health building that was under renovation at the time of the initial install (Health, Activate, and Futures), the Assessor’s office and some additional units found to be needed due to updated information specific to room occupation numbers. Angie Purdie, Commissioners’ Administrator D. MOVE TO APPROVE: QUADIENT AGREEMENT FOR LEASE OF POSTAGE METER. 41 FUND: HEALTH FUND NUMBER: 1159 AMOUNT: $199.83/MONTHLY/48 MONTHS Executive Summary: This agreement provides a postage meter for the Health Department as their previous contract has expired. This meter meets the USPS requirements for data and security management with an Intelligent Mail® Indicia (IMI). This is a slight increase from the prior contract (different vendor), but that vendor has not responded to requests for information. Angie Purdie, Commissioners’ Administrator Page 2 of 81 E. MOVE TO APPROVE: MONROE COUNTY HIGHWAY INVENTORY REVISIONS. 55 FUND NAME: N/A FUND NUMBER: N/A AMOUNT: N/A Executive Summary: This is a list of new roads that need to be added to the road inventory for all future maintenance. The roads have all been constructed and inspected in accordance with the specifications listed in the Monroe County Code Chapter 755. The additional mileage is 2.152 miles, bringing the total road mileage to 720.74 miles. Lisa Ridge, Highway IX. APPOINTMENTS X. ANNOUNCEMENTS XI. ADJOURNMENT Page 3 of 81 Page 4 of 81 Page 5 of 81 Page 6 of 81 Page 7 of 81 Page 8 of 81 Page 9 of 81 Page 10 of 81 Page 11 of 81 Page 12 of 81 Page 13 of 81 Page 14 of 81 Page 15 of 81 Monroe County Board of Commissioners Agenda Request Form Date to be heard Formal Work session Department Title to appear on Agenda: Vendor # Executive Summary: ________________________________________________________________________________________________ Fund Name(s): Fund Number(s): Amount(s) _____________________________________ _____________________________________ _________________ Presenter: Speaker(s) for Zoom purposes: Name(s) Phone Number(s) ________________________________________ ____________________________________ (the speaker phone numbers will be removed from the document prior to posting) Attorney who reviewed: Page 16 of 81 REVISED MONROE COUNTY POLICY FOR COUNTY SUPPORT FOR LOCAL BUSINESS, NOT FOR PROFITS, AND GOVERNMENT UNITS IN A MANNER SIMILAR TO THE FEDERAL CARES FUNDING WHEREAS, during the COVID-19 pandemic, the Federal Government provided funding to local Governments, including Monroe County, to help offset the fiscal burdens caused by the pandemic; and, WHEREAS, the Monroe County Commissioners, with support of the County Council, made the policy decision to allow local businesses, social service agencies, and units of governments to apply for funding under this program; and, WHEREAS, the Federal program expired at the end of 2020; and, WHEREAS, in anticipation of the expiration of the Federal program, on December 2, 2020 the Monroe County Board of Commissioners, with the support of the County Council, adopted the Monroe County Policy for County Support for Local Business, Not For Profit, and Governmental Units in a Manner Similar to the Federal Cares Funding to continue to provide local relief for COVID-19 related expenses; and, WHEREAS, through these programs, the County has reimbursed over $700,000 of local entity and governmental units expenses under these programs; and, WHEREAS, the application deadline for this policy is currently April 30th, however, given the limited funding remaining, the Board of County Commissioners are amending the policy to prioritize the use of the remaining funding. NOW THEREFORE, the Policy shall be revised to read as follows: Purpose: The purpose of this Policy is to provide for additional Monroe County (“County”) based assistance to local business and not for profits (collectively “entities”), and certain governmental units (“units”) for COVID 19 non payroll expenses, essentially extending the CARES ACT funding program for the County. Setting a cap for reimbursements for local business and not for profits of $30,000 in total combined CARES grant reimbursements and reimbursements through this program. Background: Monroe County Council was allocated $4,776,543 in CARES Act funding. As part of the local response, the County Commissioners allowed business to apply for non-payroll COVID related eligible expenses that would be reimbursed through the CARES ACT funding. The CARES act funding application deadline with the County expired on November 30, 2020. However, the COVID-19 pandemic is still effecting local entities, and all indications are that will continue into the future. The Monroe County Council has appropriated funding that can be used for these purposes in 2020. The Commissioners have expressed that they intend to seek a renewal of that appropriation in 2021. This support is directly related to the effect of the COVID-19 Health Emergency. Page 17 of 81 Review and Approval Process: The County will institute a grant reimbursement project for local entities and units (excluding the local government units, City of Bloomington, Town of Ellettsville, and Town of Stinesville, who received a CARES Act allocation through the Indiana Finance Authority) which have incurred non payroll COVID related expenses that would have been eligible for reimbursement under the CARES Act. The time for expense and application would not need to meet the CARES Act requirements. The entity will complete an application which can be found on the County website and comply with any other request for information, as required by the County. County staff and contractor(s) will review the application for appropriateness and completeness and may ask for additional documentation as appropriate. Once reviewed the staff shall forward those applications that meet the above criteria to the County Commissioners for review. Due to the limited funding, the Commissioners will prioritize the disbursement of funds to expenses incurred that are specific to economic vitality and stability, social service agencies who are specifically addressing food and housing insecurity and housing needs. No funding to any entity shall exceed $30,000 in total combined CARES grant reimbursements and reimbursements through this program. The County Commissioners may only approve reimbursements if adequate appropriations exist in (1000-36999-0069) COVID-19 Emergency Response. If additional funding is appropriated after a request has been denied, the Commissioners shall reconsider that request. Any entity whose application is denied, may make a written request for review of the application. Upon receipt of the request, the request shall be reexamined by staff and forwarded
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