THE ODISHA MINING CORPORATION LIMITED (A Gold Category State PSU) BHUBANESWAR – 751 001
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Tel: +0674-, 2390713,2393495 (Dir), Cable: ORMINCORP, Bhubaneswar Fax: 0674-2394772 THE ODISHA MINING CORPORATION LIMITED (A Gold Category State PSU) BHUBANESWAR – 751 001 TENDER CALL NOTICE NO. 177/OMC/S&M/2013 IRON ORE FINES Sealed tenders are invited for sale of Iron Ore fines available at Barbil, Gandhamardan and Daitari Region in Keonjhar & Koira Region of Sundargarh Dist, (Odisha) with specifications, terms and conditions as detailed below. The bidders are required to submit their sealed quotations in the Tender Drop Box of Sales & Marketing Section of OMC Ltd, Bhubaneswar by 1.00 PM on 23/11/2013. Tenders are required to be submitted in the prescribed format. For the purpose, two separate sealed envelopes (Technical Bid & Price Bid) are to be submitted. 1. TECHNICAL BID ( Technical Bid Envelope) The Technical Bid sealed envelope containing Technical Bid Format duly filled in along with the following documents (legible/clear copies duly signed by the tenderer to be submitted) i) Copy of Sales Tax Registration Certificate (VAT/CST/TIN). ii) In case of trader, Valid Trading License of respective region from concerned Dy. Director of Mines/Mining Officer for trading of Iron Ore. Or In case of end using plants (Sintering/Palletisation Plants), the clearance/ consent of State Pollution Control Board/ MOEF should be enclosed. (or else the bidder shall be considered as a Trader). (iii) IBM Registration Certificate under Rule 45 of MCDR (Amendment) 2011 (iv) Tender Notice signed in each page (with seal) as token of acceptance of terms & conditions. (v) EMD for requisite amount in shape of DD.(separate DD for each item quoted). (All the bidders must submit above documents positively, failing which the bid shall be rejected.) PRICE BID (Price Bid Envelope): i) The Price Bid sealed envelope shall comprise of the price quoted (item wise per WMT) by the tenderer for each desired item only in the prescribed Price Bid format. ii) *Bidder can file only one tender document for desired item(s) in respect of their firm. Submission of more than one tender document shall not be accepted and all the bids (if more than one) submitted by the bidder shall be rejected. iii) The price bid of the bidder shall not be opened in the event they fail to submit the documents, as asked for in Clause above. In such case, the bidder shall be considered as technically disqualified and their sealed price bid shall be refunded along with the EMD amount. iv) * The entire information including Technical Bid and Price Bid format should be typed written (except signature). Any deviation from above in submission of bids, the same will be subject to rejection. The schedule for opening Tender The technical bid will be opened on 23/11/2013 at 3.00 PM and the Price Bid for successful bidders in Technical Bid shall be opened at 12.30 PM on 25/11/2013. Both the technical bid and price bid will be opened in presence of the participants or their authorized representatives. However, opening of bids shall not be affected even if some participants or their authorized representatives are not present during the event. Different grade Iron Ore Fines Item Description of Material Quantity Earnest Money Deposit No. (in MT) A. BARBIL REGION A2 Iron Ore Fines, (-10mm) 3,000MT Rs. 2,55,000/-(Rupees Two lakh Size tolerance: above 10mm: 5%Max. ±10% fifty five thousand ) only. Grade:62-60%Fe, Basis:62%Fe B. GANDHAMARDAN REGION B3 Iron Ore Fines, (-10mm) 50,000MT Rs. 51,50,000/-(Rupees Fifty One Size tolerance: above 10mm: 5%Max. ±10% lakh fifty thousand ) only. Grade:62-60%Fe, Basis:62%Fe B4 Iron Ore Fines, (-10mm) 30,000MT Rs.22,80,000/-(Rupees Twenty two Grade:60-54%Fe, Basis:57%Fe ±10% lakh eighty thousand) only. C. KOIRA REGION C2 Iron Ore Fines, (-10mm) 30,000MT Rs. 23,32,500/- (Rupees Twenty Size tolerance: above 10mm: 5%Max. ±10% three lakh thirty two thousand) Grade:62-60%Fe, Basis:62%Fe five hundred )only. C3 Iron Ore Fines, (-10mm) 10,000MT Rs. 8,00,000/- (Rupees Eight Size tolerance: above 10mm: 5%Max. ±10% lakh)only. Grade:62-64%Fe, Basis:63%Fe D. DAITARI REGION D2 Iron Ore Fines, (-10mm) 8,100MT Rs. 6,08,300/- ( Rupees Six lakh Size tolerance: above 10mm: 5%Max. ±10% Eight thousand three hundred ) Grade: 64-62%Fe, Basis:62%Fe only. 2. INSPECTION: The intending bidders may inspect the site (for which they are interested) lying at different locations indicated above prior to submission of their tender/bids on obtaining the permission of concerned RM(s) for satisfaction. 3. ELIGIBILITY CRITERIA: (a) The end-users, (Sinter/ Pelletisation Plants) and the traders who are eligible to get permission from the Dy. Director of Mines/ Mining Officer of the concerned mining circle may participate in this tender with required documents. (b) Any unit(s) other than Sinter/ Pelletisation Plants, shall be considered as trader. (c) The bidders should clearly mention the destination address of the material to be dispatched and purpose failing which the technical bid will be rejected. (d) The H1 bidder (other than existing buyers) submitting bid for use in own plant (Sintering/Palletisation Plants) may be allotted tendered quantity, subject to successful verification of their unit. (e) Offer for part quantity against any item (s) shall not be accepted and the bid shall be rejected. (f) Any agency involved in any kind of mining activities in a mines of OMC Ltd, shall not be eligible to participate for the items of the same mines/region in this tender. 4. EARNEST MONEY DEPOSIT (EMD): The bidder has to deposit Earnest Money in shape of Demand Draft as per EMD amount indicated against each item(s) drawn on any Scheduled Bank at Bhubaneswar in favour of Odisha Mining Corporation Ltd., Bhubaneswar, payable at Bhubaneswar along with the bid. No interest shall be paid on EMD. The DD against EMD for each item has to be submitted separately in Technical Bid in order to facilitate scrutiny & quick refund of EMD amount to unsuccessful bidders. In the event, the H1 bidder fails to lift minimum 90% of allotted quantity (base quantity) against above tender participation within the stipulated time in conformity with tender norms, the EMD deposited with OMC by the buyer will be forfeited. However, if the reason of non-lifting/ shortfall in lifting is found to be not attributable to the buyer, then OMC may decide to refund the EMD. The bidder will put the seal of the company/ mention the name of the agency at the rear side of each DD deposited towards EMD. In order to facilitate refund of EMD by hand to the unsuccessful bidders on the date of opening of tender, the bidder may submit an authorization letter through the bearer to take back the DD by hand. The EMD of unsuccessful bidders shall be refunded within 15 (Fifteen) days by post after opening of offers in absence of such authorization. 5. VALIDITY OF OFFER: Bidders may keep their offer valid at least for 30(thirty) days from the date of opening of tender. 6. PLACE & MODE OF DELIVERY: (i) Ex-mines/Ex-stockyard at Iron Ore Mines of OMC Limited at Barbil, Gandhamardan and Koira Origin. The mode of delivery is Ex-DRS (Daitari railway Siding) for Daitari Origin. (ii) The buyer will arrange to lift materials by truck/rake from mines/Stock-yard/DRS by his own arrangement. The responsibility of OMC Limited ceases once the material is loaded into trucks / rakes. The buyer shall keep the seller indemnified for any liability which may arise during the contract or thereafter on account of loading, transport and such other matters as are thereto to their exercises. (iii) As per Environment Protection Act-2006 & guideline the buyer should ensure that the loaded trucks are to be covered with tarpaulin during transport. 7. DELIVERY PERIOD: By 01.12.2013 to 28.02.2014 8. PAYMENT TERMS: The buyer has to lift the material against advance DD/Banker’s cheque/ Direct credit to OMC Bank Account duly approved by concerned Regional Office. Payment has to be made at respective Regional Offices 9. SAMPLING & ANALYSIS: Sampling and analysis shall be carried out by a reputed public analyst. The report of public analyst will be binding on both buyer and seller. 50% of the analysis charges will be borne by the buyer. The buyer may depute their representative for supervision of sampling & analysis and stock of ore to be supplied to the buyer for their satisfaction and to avoid any future complicacy regarding quality and physical specification during the process. The responsibility of OMC Ltd., ceases once the ore is loaded in to the carrier and no complaint in this regard shall be entertained. 10. PRICE: The buyer has to quote the Ex-Mines Price per WMT (weight metric ton) for desired item(s) of iron ore Fines separately on ex-mines/stockyard basis including royalty for fines of Barbil, Gandhamardan and Koira origin. However, the buyer has to quote price per WMT including royalty on EX-DRS basis for 64-62% Fe fines of Daitari origin. The price may be offered on percent of Fe basis and for unit scale fraction prorata. 50% analysis charges and other Govt. statutory duties will be charged extra. The buyer has to arrange loading and transportation etc. of their own. Unitage shall be charged on unit scale fraction prorata basis. The Price Bid including quoted price should be typed written. The buyer has to arrange loading and transporting etc of their own.