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School of Medicine and Dentistry Student Handbook

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School of Medicine and Dentistry Student Handbook University of Rochester School of Medicine and Dentistry Student Handbook Updated: September 21, 2021 1 | Page INTRODUCTION This official student handbook has been compiled to inform students about institutional policies as well as to identify many services and resources that may be of value during their training at Rochester. The policies and guidelines of the School are dynamic – constantly being improved through the efforts of students, faculty, and administration. We publish the official handbook in a web-based format and send students periodic updates. All policies are subject to improvement and revision at any time. We hope students find these materials to be useful. Should students have any comments, concerns, or questions, they should contact their Advisory Dean or any staff member in the Student Services Center. Sincerely, David R. Lambert, M.D. Senior Associate Dean for Medical Student Education 2 | Page Table of Contents INTRODUCTION ................................................................................................................................................................................... 2 I. ADMISSIONS ................................................................................................................................................................................. 8 FALSIFICATION OF ADMISSIONS INFORMATION .................................................................................................................... 8 Academic, Behavioral and Professionalism Expectations of Accepted Candidates: .......................................................... 8 VERIFICATION OF ELIGIBLITY FOR MATRICULATION ............................................................................................................ 8 Verification of Backgrounds of Matriculates: ............................................................................................................................. 8 Optional Background Checks: ..................................................................................................................................................... 9 Review Committee: ....................................................................................................................................................................... 9 Verification of Matriculates’ Identity, Citizenship/Immigration Status and State of Residency: ......................................... 9 Verification of Academic Credentials - Receipt of Final Transcript: ..................................................................................... 10 USE OF LEGAL NAME POLICY .................................................................................................................................................... 11 II. ACADEMIC POLICIES, GUIDELINES AND PROCEDURES ............................................................................................. 11 ABSENCES ACADEMIC RESPONSIBILITIES ............................................................................................................................ 11 ABSENCES FROM COURSES ....................................................................................................................................................... 11 ABSENCES FROM CLERKSHIPS ................................................................................................................................................ 12 NOTIFICATION WHEN STUDENTS HAVE MEDICAL EMERGENCIES ................................................................................. 15 ACADEMIC PERFORMANCE AFFECTED OR CAUSED BY A DISABILITY .......................................................................... 15 INFORMATION TECHNOLOGY ACCEPTABLE USE POLICY ................................................................................................ 15 COMPUTING AND ELECTRONIC COMMUNICATIONS POLICY ........................................................................................... 18 ASSESSMENT POLICY .................................................................................................................................................................... 23 COURSES ............................................................................................................................................................................................ 24 CLERKSHIPS AND SUB-INTERNSHIPS/ACTING INTERNSHIPS.............................................................................................................. 24 REDUCING DISTRACTION IN THE TEST ENVIRONMENT POLICY ......................................................................................................... 24 MID-COURSE AND MID-CLERKSHIP FEEDBACK POLICY ....................................................................................................................... 25 Narrative Assessment Policy .......................................................................................................................................................... 25 DOUBLE HELIX CURRICULUM—TRANSLATIONS AND TRANSITIONS: GRADES ...................................................... 26 COURSES AND ELECTIVES ......................................................................................................................................................... 26 CLERKSHIP AND SUBINTERNSHIP (ACTING INTERNSHIP) .............................................................................................. 27 CLERKSHIP AND SUBINTERNSHIP (ACTING INTERNSHIP) .......................................... 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Grade Appeals Policy: ................................................................................................................................................................... 31 Course Grade/Remediation Appeal ................................................................................................................................................ 31 Clerkship, Elective, and Sub-internship/Acting Internship Grade/Remediation Appeal ................................................................ 31 Remediation ................................................................................................................................................................................. 32 Course and Clerkship Director Responsibilities: ..................................................................................................................... 33 GRADUATION REQUIREMENTS ................................................................................................................................................. 35 Academic Schedule:.................................................................................................................................................................... 35 Completion of Required Experiences in Year of Planned Graduation: ............................................................................... 37 Medical Student Promotions and Review Board (MSPRB) Additional Mandated Academic Requirements for Graduation: ................................................................................................................................................................................... 37 Deferring Diploma Due to Outstanding Requirements:.......................................................................................................... 37 Implications for Participating in Commencement: ................................................................................................................... 37 Clerkship Site Assignment Requests: ...................................................................................................................................... 37 ELECTIVES ....................................................................................................................................................................................... 38 Limitation on Specialty Discipline Electives: ............................................................................................................................ 38 Extramural Electives: .................................................................................................................................................................. 38 International Clinical Electives: .................................................................................................................................................. 38 Reading Electives: ....................................................................................................................................................................... 39 Approval Process for Students Engaging in Non-credit Bearing Electives ......................................................................... 40 DROP/ADD POLICY ........................................................................................................................................................................ 40 COURSEWORK AT OTHER U OF R SCHOOLS ............................................................................................................................. 41 ASSESSMENT DATA ...................................................................................................................................................................... 41 Student Confidentiality: ..............................................................................................................................................................
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