CITY OF NEWPORT BEACH PARKS, BEACHES & RECREATION COMMISSION AGENDA Newport Beach Council Chambers — 3300 Newport Boulevard Tuesday — June 7, 2011 – 6pm cancelled Rescheduled to Tuesday — June 21, 2011 – 6pm Commission Members: Staff Members: Marie Marston, Chair Laura Detweiler, Recreation & Senior Services Director Phillip Lugar, Vice Chair Mark Harmon, Municipal Operations Director Tom Anderson Sean Levin, Recreation Superintendent Tim Brown Teri Craig, PB&R Secretary Ron Cole Bill Garrett Kathy Hamilton ____________________________________________________ ORDER AND ROLL CALL COMMUNITY SERVICE AWARD – PRESENTATION TO WATERPOLO COACH TED BANDARUK DIRECTOR’S COMMENTS Director Detweiler Director Harmon City Council Actions PUBLIC COMMENTS Members of the public are invited to comment on non-agenda items of public interest. Speakers are limited to three minutes. NOTICE TO THE PUBLIC This agenda was prepared by the Office of the Recreation & Senior Services Director and staff reports are available at the Department of Recreation & Senior Services. Staff reports or other written documentation have been prepared and organized with respect to each item of business listed on the agenda. Regular meetings of the Parks, Beaches & Recreation Commission are generally held on the first Tuesday of each month at 6pm. If you have questions or require copies of any of the staff reports or other documentation regarding any item of business on the agenda, please contact the Recreation & Senior Services staff at (949) 644- 3158. The agendas, minutes and staff reports are also available on the City’s website at www.newportbeachca.gov. All matters listed under Consent Calendar 1-5 are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval and there will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and/or removed from the Consent Calendar for separate action. The City provides a yellow sign-in card for those wishing to address the Commission to assist in the preparation of the minutes. If you do fill out the card please place it in the box at the table. Before speaking, please state your name for the record. CONSENT CALENDAR 1. Minutes of the April 5, 2011 regular meeting. Recommendation: Waive reading of subject minutes, approve and order filed. 2. Park & Operations Division Activity Report. Recommendation: Receive/file monthly Activity Report for activities and upcoming projects. 3. Recreation & Senior Services Activity Report. Recommendation: Receive/file monthly Activity Report for activities and upcoming projects. 4. Bench Donation. Recommendation: Approve bench donation of Beth Farrell to be located at Galaxy View Park. 5. Reforestation Request. Recommendation: Approve reforestation request from Irvine Terrace Community Association of two City Tipu parkway trees from 2000 Altura Drive. NEW / CONTINUED BUSINESS 6. Rules and Regulations for Parks, Park Facilities and Beaches. Recommendation: Approve/deny a request to review the omnibus changes of Chapter 11.04 of the Newport Beach Municipal Code and forward recommendation to City Council for their review/approval. 7. Reforestation Request. Recommendation: Approve/deny reforestation request from Jon Myers of two City Canary Island Pine trees at 321 Anade Avenue. This committee is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Commission’s agenda be posted at least 72 hours in advance of each meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the Commission. The Commission may limit public comments to a reasonable amount of time, generally either three (3) or five (5) minutes per person. It is the intention of the City of Newport Beach to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Newport Beach will attempt to accommodate you in every reasonable manner. Please contact Teri Craig, PB&R Secretary, at least 72 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible (949-644-3158 or [email protected]). PARKS, BEACHES & RECREATION COMMISSION AGENDA Page 2 8. City Street Tree Designation. Recommendation: Approve/deny the request to change the stree tree designation of the Lemon Scented Gum to the King Palm for Bedford Lane requested by Boldea Bujor, Property Manager at 1728 Buckingham Lane. COMMITTEE REPORTS – Park Development – Brown, Lugar, Marston Community Service Award – Garrett, Cole, Hamilton Recreation/Senior Activities – Lugar , Anderson, Hamilton Youth Sports Liaison – Anderson Budget – Garrett, Brown, Lugar FUTURE AGENDA ITEMS - Matters which Commissioners may wish to place on a future agenda or raise for discussion. ADJOURNMENT - IN MEMORY OF VOLLEBALL CONTRACT INSTRUCTOR RON HANKS Item 1 CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting April 5, 2011 – 6pm Convened 6:01pm ROLL CALL Present: Marie Marston, Chair Tim Brown Ron Cole Kathy Hamilton Absent: Tom Anderson Phil Lugar Staff: Laura Detweiler, Recreation & Senior Services Director Mark Harmon, Municipal Operations Director Sean Levin, Recreation Superintendent Sonia Villalvazo, Department Asst DIRECTORS COMMENTS • Director Detweiler stated that the City received the Award of Excellence for Facility Design for the OASIS Project from CPRS and competed against facilities within the state and came out number one. She went on to remind the Commission that the City Youth Track Meet will be held at CdM High School on April 8. She also announced that the Summer Camp Brochure has been mailed to all Newport Beach residents and registration for the CdM 5k has begun and will be held on June 4. Director Detweiler noted that on April 7 the Ronald Reagan Ad Hoc Committee is getting together with the City Manager to discuss placement of the statue. • Director Harmon stated that the beige beach containers are now being used citywide and staff has received many compliments on the containers, specifically that trash is not being blown around or carried off by the birds due to the lids. • City Council Actions – None PUBLIC COMMENTS None. CONSENT CALENDAR 1. Minutes of the March 1, 2011 regular meeting. Recommendation: Waive reading of subject minutes, approve and order filed. 2. Park & Operations Division Activity Report. Recommendation: Receive/file monthly Activity Report for activities and upcoming projects. 3. Recreation & Senior Services Activity Report. Recommendation: Receive/file monthly Activity Report for activities and upcoming projects. 4. Time Change for PB&R Commission Meetings. Recommendation: Approve PB&R Commission meeting time be changed from 7pm to 6pm based on direction received from Commissioners at the March 2011 meeting. 5. Item pulled by staff. 6. Bench Donation. Recommendation: Approve bench donation of Michael Moffitt to be located at Penninsula Park. 7. Reforestation Request. Recommendation: Approve reforestation request from Harbor View Hills South Homeowners Association of one City Brazilian Pepper parkway tree from 3721 Inlet Isle Drive. Motion by Commissioner Brown to accept items 1, 2, 3 4, 6 and 7 of the Consent Calendar. Motion carried by acclamation. Parks, Beaches & Recreation Commission April 5, 2011 Page 2 5. Tree Donation – Director Harmon noted that should the Commission approve this tree donation the plaque would read In Recognition of Arthur C Wahlstedt Jr. which is in compliance with Council Policy B-17 and not what the family requested: In Honor of DAD Arthur C. Walhstedt Jr. Also a reminder that the Commission had approved about a year or so ago that no new trees be planted at Castaways Park but to be clear that this is a replacement tree. Motion by Commissioner Brown to accept the donation of one California Sycamore by Julie Wahlstedt to be located at Castaways Park. Motion carried by acclamation. NEW / CONTINUED BUSINESS 8. Tree Removal Request. Director Harmon stated that staff received a request from Mr. & Mrs. Chambers property owners at 2407 Holly Lane to remove a ficus tree which has caused significant problems with the sewer system and the underground utilities for that property. The Chambers have also expressed concern that the roots of the ficus tree will cause significant to a new driveway and walkway and that the fruit from the tree may cause damage to the automobiles. He went on to say that the Chambers have filed a report with a claim to the City to have the tree removed because of damage. He noted that it is not real clear in reading their application that they have incurred in excess of $5000 in damage or that they have a quote for that work. But to address the claim staff did hire an outside arborist to look at the tree and the potential for damage that it may have. Director Harmon reported that this has been the direction from the Commission in the past to hire an outside arborist for a third party to look at the tree. He reported that staff hired Mr. Jensen an arborist that the City has used before and that he made some significant findings regarding that tree and there are two that he would like to bring to the attention of the Commission. Director Harmon stated that the first was that Certified Arborist Jensen determined that the tree is not a healthy specimen of a ficus tree and that 70% of the tree roots have been removed to accommodate infrastructure improvements; curb and gutter and new driveway.. Director Harmon stated that the tree is very large and that 70% of the roots are a very significant reduction to the stability of the tree.