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AGENDA Regular Meeting 7:00 P.M. December 17, 2019 I. Call to Order

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AGENDA Regular Meeting 7:00 P.M. December 17, 2019 I. Call to Order Village Board of Trustees Village Hall Board Room 1200 L.W. Besinger Drive Carpentersville, IL 60110 AGENDA Regular Meeting 7:00 p.m. December 17, 2019 I. Call to Order II. Roll Call for Attendance III. Pledge of Allegiance IV. Invocation – Pastor Phil Zilinski, Fox Valley Baptist Church V. Proclamations, Congratulatory Resolutions, and Awards A. Life Saving Awards Presented by the Carpentersville Fire Department to: - Brenna Tschida (Dundee-Crown High School Athletic Trainer) - Connor Loehrke (Dundee-Crown High School Teacher/Coach) - Robert Sweeney (Dundee-Crown High School Teacher/Coach) - Officer Jason Nilles (Carpentersville Police Department) B. Holiday Lighting Contest Winners – Special Event and Parks Commission C. Tree Decorating Contest Winner – Special Event and Parks Commission VI. Appointments, Confirmations, and Administration of Oaths A. Reappointment of Terry Wessel as a Member of the Board of Fire & Police Commissioners VII. Public Comment (Please keep comments to 5 minutes or less.) VIII. Consent Agenda All items listed on the Consent Agenda will be enacted by one motion. There will be no separate discussion of these items unless a Trustee so requests, in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Bills - Fiscal Year 2019 Bills List and Payroll Totaling: $1,786,323.48 B. Approval of Minutes - Regular Board Meeting Minutes from November 19, 2019 C. An Ordinance Authorizing the Disposal of Items of Personal Property Owned by the Village of Carpentersville D. A Resolution Setting the 2020 Schedule of Regular Meetings of the President and Board of Trustees of the Village of Carpentersville E. An Ordinance Approving the Final Plat of Subdivision of Ercole & Enzo F. A Resolution Approving a Revised Agreement with Lauterbach & Amen, LLP for Accounting Services IX. Reports of Manager and Staff X. Old Business XI. New Business XII. Trustee and Committee Reports XIII. Closed Session XIV. Discussion Concerning Other Village Business XV. Adjournment The Village of Carpentersville, in compliance with the Americans with Disabilities Act (ADA), requests that persons with disabilities requiring accommodations to observe and / or participate in this meeting or having questions about the accessibility of meeting facilities contact the Assistant Village Manager (the Village’s ADA Coordinator) at (847) 426-3439 at least 24 hours in advance of the meeting date. Posted on December 13, 2019 at: Village of Carpentersville 1200 L.W. Besinger Drive Carpentersville, Illinois 60110 Page 2 AGENDA ITEM EXECUTIVE SUMMARY Village Board Meeting – December 17, 2019 Bills List: Fiscal Year End 12/31/2019 Staff Contact: Tanya Walker, Finance Department RECOMMENDATION Approval of the attached bills list. FUND DEPARTMENT TOTALS 001 GENERAL FUND 81,120.14 001052 GEN FUND - CHARGES FOR SERVICE 1,741.00 001105 LEGISLATIVE 3,657.86 001111 FINANCE 6,513.45 001112 INFORMATION TECHNOLOGY 3,090.50 001113 GENERAL SERVICES 259,805.52 001115 PUBLIC BUILDINGS 2,920.69 001220 PARKS 513.89 001370 STREET DEPARTMENT 32,656.37 001372 VEHICLE MAINTENANCE 22,227.60 001445 COMMUNITY DEVELOPMENT 6,032.00 001550 POLICE 15,782.69 001560 FIRE 33,076.10 030730 DEBT SERVICE EXPENDITURES 750.00 100 WATER & SEWER FUND 14.32 100111 FINANCE 4,318.59 100382 WATER FACILITIES 31,799.40 100392 SEWER DEPARTMENT 30,887.42 100393 SEWER UNDERGROUND 19,001.90 299370 STREET CAPITAL IMPROVEMENTS 342,432.80 400370 MFT FUNDED EXPENDITURES 49.53 701179 SSA#1 NEWPORT COVE EXPENDITURE 5,039.56 703179 SSA#3 KEELE FARMS EXPENDITURE 7,338.00 998098 HEALTH INSURANCE 1,411.92 998099 RISK MANAGEMENT 124,423.00 12/17/19 BILLS PAYABLE $ 1,036,604.25 Advanced Payments Total 70,162.58 Bills List Total 966,441.67 Total 1,036,604.25 Payroll 12/06/19 $ 749,719.23 TOTAL DISBURSEMENTS $ 1,786,323.48 Page 1 of 2 ADVANCED PAYMENT MEETING DATE: 12/17/19 VENDOR Amount Invoice Description Department Account Number Account Description DELTA DENTAL - RISK 1,411.92 BINDER CHECK FOR DELTA VISION HEALTH INSURANCE 998098-51120- EMPLOYEE HEALTH 2020 EYEMED INSURANCE Vendor Total 1,411.92 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY 1,292.00 UNEMPLOYMENT/TRAVERS GENERAL SERVICES 001113-51150- UNEMPLOYMENT Vendor Total 1,292.00 IMRF 509.70 Payroll Run 9 - Warrant 1122MS GENERAL FUND 001-21250- IMRF/EMPLOYEE CONTRIBUTIONS 3,343.14 Payroll Run 8 - Warrant 1122LO GENERAL FUND 001-21250- IMRF/EMPLOYEE CONTRIBUTIONS 29,163.56 Payroll Run 1 - Warrant 110819 GENERAL FUND 001-21250- IMRF/EMPLOYEE CONTRIBUTIONS 29,974.49 Payroll Run 1 - Warrant 112219 GENERAL FUND 001-21250- IMRF/EMPLOYEE CONTRIBUTIONS Vendor Total 62,990.89 KANE COUNTY CLERK 100.00 REMIT COUNTY BOND MONEY GENERAL FUND 001-22760- DUE TO CIRCUIT CLERK 100.00 REMIT COUNTY BOND MONEY GENERAL FUND 001-22760- DUE TO CIRCUIT CLERK 100.00 REMIT COUNTY BOND MONEY GENERAL FUND 001-22760- DUE TO CIRCUIT CLERK Page 2 of 2 ADVANCED PAYMENT MEETING DATE: 12/17/19 VENDOR Amount Invoice Description Department Account Number Account Description 975.00 REMIT COUNTY BOND MONEY GENERAL FUND 001-22760- DUE TO CIRCUIT CLERK Vendor Total 1,275.00 UNITED STATES POSTAL SERVICE 10.95 UTILITY BILLS MAILING DEC 2019 FINANCE 001111-52157- POSTAGE MAILING 29.57 DELINQUENT NOTICES NOV 2019 FINANCE 001111-52157- POSTAGE MAILING 385.97 UTILITY BILLS MAILING DEC 2019 FINANCE 001111-52157- POSTAGE MAILING Vendor Total 426.49 UNITED STATES POSTAL SERVICE 129.55 UTILITY BILLS MAILING DEC 2019 FINANCE 100111-52157- POSTAGE MAILING 349.48 DELINQUENT NOTICES NOV 2019 FINANCE 100111-52157- POSTAGE MAILING 2,287.25 UTILITY BILLS MAILING DEC 2019 FINANCE 100111-52157- POSTAGE MAILING Vendor Total 2,766.28 GRAND TOTAL: $70,162.58 Page 1 of 23 BILLS LIST MEETING DATE: 12/17/19 VENDOR Invoice Description Department Account Number Account Description Amount AC READY MIX LLC CONCRETE SEWER UNDERGROUND 100393-53110- MATERIALS - MAINTENANCE 656.45 Vendor Total 656.45 ACCURATE OFFICE SUPPLY CO MONTHLY DESKPADS/SCISSORS POLICE 001550-53620- SUPPLIES - OFFICE 39.95 Vendor Total 39.95 ACE HARDWARE ST92 BUILDING SUPPLIES FIRE 001560-53100- MATERIALS - BUILDING 3.59 ST91 BUILDING SUPPLIES FIRE 001560-53100- MATERIALS - BUILDING 18.44 ST91 BUILDING SUPPLIES FIRE 001560-53100- MATERIALS - BUILDING 26.06 Vendor Total 48.09 AETNA REIMBURSE OVERPAYMENT/BYRD GEN FUND - CHARGES 001052-46600- AMBULANCE USER FEE 68.92 FOR SERVICE Vendor Total 68.92 AFLAC AFLAC PREMIUMS - NOVEMBER GENERAL FUND 001-21300- AFLAC 5,311.94 2019 Vendor Total 5,311.94 AIR ONE EQUIPMENT INC REPLACEMENT FIREFIGHTING FIRE 001560-53606- MINOR TOOLS - EQUIPMENT 1,807.63 EQUIPMENT REPLACEMENT HOSE & FIRE 001560-53606- MINOR TOOLS - EQUIPMENT 6,464.04 APPLIANCES BATTERY PACK FIRE 001560-53630- OPERATING SUPPLIES 10.00 PERSONAL SAFETY EQUIPMENT FIRE 001560-53651- CLOTHING 40.63 Page 2 of 23 BILLS LIST MEETING DATE: 12/17/19 VENDOR Invoice Description Department Account Number Account Description Amount FLASHLIGHT / GEAR FIRE 001560-53651- CLOTHING 54.95 LIGHTNING HOOK FOR FF FIRE 001560-53651- CLOTHING 99.95 ORMOND FIREFIGHTING BOOTS / FF BREU FIRE 001560-53651- CLOTHING 129.95 FIREFIGHTER SAFETY HELMET FIRE 001560-53651- CLOTHING 265.93 Vendor Total 8,873.08 AIRGAS USA LLC ST91 OXYGEN CYLINDER RENTAL FIRE 001560-53796- SUPPLIES - MEDICAL 46.68 Vendor Total 46.68 AMERICAN FAMILY INSURANCE REIMBURSE GEN FUND - CHARGES 001052-46600- AMBULANCE USER FEE 2.00 OVERAYMENT/CARDENAS FOR SERVICE Vendor Total 2.00 AT&T CORP ETHERNET ACCESS SERVICES GENERAL SERVICES 001113-52410- COMMUNICATIONS 856.50 10/11/19-11/10/19 Vendor Total 856.50 AZAVAR AUDIT CPT/004 COMCAST CONTINGENCY FINANCE 001111-52190- PROFESSIONAL SERVICE 5,594.69 PMT NOV 2019 Vendor Total 5,594.69 B&F CONSTRUCTION CODE SERVICES INC OCT19 INSPECTIONS COMMUNITY 001445-52190- PROFESSIONAL SERVICE 2,070.00 DEVELOPMENT Vendor Total 2,070.00 BAXTER AND WOODMAN GIS MAPPING SEWER DEPARTMENT 100392-52190- PROFESSIONAL SERVICE 380.00 Vendor Total 380.00 BELL FUELS INC Page 3 of 23 BILLS LIST MEETING DATE: 12/17/19 VENDOR Invoice Description Department Account Number Account Description Amount DIESEL FUEL VEHICLE MAINTENANCE 001372-53607- FUEL 7,578.67 UNLEADED FUEL VEHICLE MAINTENANCE 001372-53607- FUEL 8,307.92 Vendor Total 15,886.59 BENCHMARK SALES AND SERVICE INC REPLACEMENT WEAR RINGS FOR SEWER DEPARTMENT 100392-53113- SUPPLIES - LIFT STATION 1,650.00 LS 14 PUMPS Vendor Total 1,650.00 BEST TECHNOLOGY SYSTEMS INC RANGE BASIC CLEAN/RUBBER POLICE 001550-52323- MAINTENANCE EQUIPMENT 2,275.00 BLOCK/WASTE DISPOSAL Vendor Total 2,275.00 BLUE CROSS BLUE SHIELD OF ILLINOIS REIMBURSE GEN FUND - CHARGES 001052-46600- AMBULANCE USER FEE 724.80 OVERPAYMENT/CARDENAS FOR SERVICE REIMBURSE OVERPAYMENT/SYED GEN FUND - CHARGES 001052-46600- AMBULANCE USER FEE 945.28 FOR SERVICE Vendor Total 1,670.08 BODE SUPPLY CO HARDWOOD MULCH PARKS 001220-53102- STREET MATERIALS 450.00 Vendor Total 450.00 BODE SUPPLY CO SPOIL REMOVAL - PW STREET DEPARTMENT 001370-52156- REFUSE DISPOSAL 435.00 Vendor Total 435.00 BODE SUPPLY CO KEELE FARMS W BERM TREE SSA #3 KEELE FARMS 703179-52310- MAINT BUILDING & GROUNDS 7,338.00 REMOVAL/GRINDING & MOWING EXPENDITURE Vendor Total 7,338.00 BOLDER CONTRACTORS PHIII CON HOPI LANE STREET CAPITAL 299370-56403-72013 PHASE III CONSTRUCTION 276,250.45 IMPROVEMENTS IMPROVEMENTS Page 4 of 23 BILLS LIST MEETING DATE: 12/17/19 VENDOR Invoice Description Department Account Number Account Description Amount Vendor Total 276,250.45 BOUND TREE MEDICAL LLC EMS SUPPLIES FIRE 001560-53796- SUPPLIES - MEDICAL 1,242.50
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