Regular Meeting of Council, Operations

Home , Jane Philpott

Municipality of Hastings Highlands Regular Meeting of Council, Operations AGENDA Individuals who submit letters and other information to Council should be aware that any personal information contained within their communications may become part of the public record and may be made available to the public through the Council Agenda process.

Date: May 18, 2016 Time: 9:00 AM

Page 1. Call to order

a Mayor Bloom will call the meeting to order "O Canada"

2. Deletions to the agenda

3. Disclosure of pecuniary interest and the general nature thereof

4. Approval of Draft Minutes

15 - 25 a Draft Minutes of the Special Meeting of Council held on May 2, 2016 and the Regular Meeting of Council held on May 4, 2016.

THAT Council approves the draft minutes of the Special Meeting of Council held on May 2, 2016 and the Regular Meeting of Council, Planning and Delegations, held on May 4, 2016, as submitted.

5. Tenders

26 - 27 a Tender OP-2016-01 3500/350 Series ("One Tonne") Truck & Snowplow THAT Council receives this report “Tender OP-2016-01 3500/350

Page 1 of 307 (“One Tonne”) Truck & Plow”, as submitted by the Operations Manager and;

THAT Council approves the tender bid price of $56,159.87 from Vance Motors Ltd. and;

FURTHERMORE THAT Council approves $5,598.70 from working capital reserves to cover the total cost.

6. Reports and Bylaws

a Building

28 - 30 i) Monthly Building Report THAT Council receives the Monthly Building Report as information only, as submitted by the CBO. 31 - 35 ii) Municipal Well THAT Council proceeds with hyrdrofracturing of the Municipal Well.

b Bylaw Enforcement

36 - 38 i) Monthly Bylaw Enforcement Report THAT Council receives the Monthly Bylaw Enforcement Report as information only, as submitted by the BLEO.

c Fire

39 - 42 i) Monthly Fire Report THAT Council receives the Monthly Fire Report as information only, as submitted by the Fire Chief.

d Library

43 - 44 i) Monthly Cultural Report THAT Council receives the Monthly Cultural Report as information only, as submitted by the Library CEO/Cultural Resource Officer.

e Finance

45 - 51 i) Monthly Treasury Report THAT Council receives the Monthly Treasury Report as information only, as submitted by the Treasurer & Tax Collector. 52 - 54 ii) By-Law # 2016-044 to Establish Municipal Budget Estimates THAT Council approves By-Law # 2016-044, being a By-Law to establish municipal budget estimates (revenue and

Page 2 of 307 expenditure) and the amount required through municipal taxation to address the costs for 2016 services, be read a first, second, third time and finally passed. 55 - 57 iii) By-Law to provide for adoption of the levy THAT Council approves By-Law # 2016-045, being a By-Law to provide for the adoption of the levy and to provide for the adoption of tax rates and to further provide for penalty and interest in default of payment thereof for 2016, be read a first, second, third time and finally passed.

f Operations

58 - 61 i) Monthly Operations Report THAT Council receives the Monthly Operations Report as information only, as submitted by the Operations Manager. 62 - 97 ii) Bylaw #2016 - 035 Agreement with Stewardship Ontario ("SO") - New Municipal Hazardous or Special Waste Services THAT Council approves Bylaw 2016-035 being a bylaw to authorize the executions of an Agreement between Stewardship Ontario ("SO") and The Corporations of the Municipality of Hastings Highlands for the purposes of the waste diversion program for municipal hazardous or special waste ("MHSW"). 98 - 127 iii) Bylaw #2016 - 046 Agreement with Product Care Association of Canada ("PCA") THAT Council approves Bylaw 2016-046 being a bylaw to authorize the execution of an Agreement between Product Care Association (“PCA”) and The Corporation of the Municipality of Hastings Highlands for the purposes of the waste diversion program for municipal hazardous or special waste (“MHSW”) for specific waste classes including Phase 1 materials which is paints and coatings and the containers as well as aerosols. 128 - iv) Bylaw #2016 - 047 150 Amending Agreement, Product Care Association of Canada ("PCA") – Municipal Industry Stewardship Plan Service Agreement THAT Council approves Bylaw 2016-047 being a bylaw to authorize the execution of an Agreement between Product Care Association (“PCA”) and The Corporation of the Municipality of Hastings Highlands for the purposes of the waste diversion program for municipal hazardous or special waste (“MHSW”) for specific waste classes including Phase 1 materials which is paints and coatings and their containers, aerosols and also now to include pesticides, solvents and

Page 3 of 307 fertilizers. 151 - v) Sign Bylaw # 2016-041 156 THAT Council receives this report “Bylaw # 2061-041 – Sign Bylaw”, as submitted by the Operations Manager and;

THAT Council approves Bylaw # 2016-041, being a bylaw to prohibit or regulate the erection of signs, billboards, poster panels and other advertising devices within the Municipality of Hastings Highlands, be read a first time, second time, a third time and finally passed and prior Bylaw # 2011-055 be repealed.

157 - vi) REOI (Request Expression of Interest) to WDO (Waste Diversion 173 Ontario) THAT Council receives this report "REOI (Request Expression of Interest) to WDO (Waste Diversion Ontario)" as submitted by the Operations Manager and;

THAT Council approves the Operations Manager to proceed with a Request for Expression of Interest (REOI) through the Continuous Improvement Fund which includes requesting help drafting a RFP to haul Blue Box Material from all landfills and Waste from future Transfer Stations, Sand Bay and North Baptiste Landfills and;

FURTHERMORE THAT Council approves the Operations Manager to proceed with a second REOI to request funding of $40,000.00 with a matched contribution of $40,000.00 by Municipality of Hastings Highlands.

g Clerks Department

174 - i) Revised Council Meeting Date 176 THAT Council receives this report “Revised Council Meeting Date” as submitted by the Manager of Corporate Services/Clerk and;

THAT Council approves the Council Meeting of November 16th, 2016 be moved to Wednesday, November 23rd, 2016 at 9 am. 177 - ii) User Fees Bylaw #2016 -042 183 THAT Council receives this report “User Fees Bylaw # 2016 - 042” as provided by the Manager of Corporate Services/Clerk and;

Page 4 of 307 FURTHERMORE Council approves Bylaw # 2016-042, being a bylaw to approve user fees for services for the 2016 year for the Municipality of Hastings Highlands be read a first, second, third time and finally passed and prior Bylaw # 2015-098 be repealed. 184 - iii) Management of Municipal Complaints Policy- Bill 8 Public Sector 197 and MPP Accountability and Transparency Act, 2014 THAT Council receives this report “Management of Municipal Complaints Policy – Bill 8 Public Sector and MPP Accountability and Transparency Act 2014” as submitted by the Manager of Corporate Services/Clerk and;

FURTHERMORE THAT Council approves Bylaw 2016-033 being a bylaw to adopt a policy regarding the Management of Municipal Complaints for the Municipality of Hastings Highlands, be read a first, second, and third time and finally passed. 198 - iv) Bylaw # 2016- 039 Appointment of Library Board Member 200 THAT Council receives this report “Appointment of Library Board Member” as submitted by the Manager of Corporate Services/Clerk and;

THAT Council approves the appointment of Kristena Schutt to the Library Board for the remainder of council’s term and;

FURTHERMORE THAT Council approves By-Law # 2016 – 039, being a by-law to formally adopt the appointment of Library Board Members, be read a first, second, and third time and finally passed and all former bylaws be repealed.

h Management

201 - i) CAO Monthly Update 202 THAT Council receives the CAO's Monthly Report for April 2016 as information only, as submitted.

203 - ii) Teeny Tiny Summit #2 204 THAT Council receives this report “Teeny Tiny Summit #2” as submitted by the Manager of Corporate Services/Clerk and CRO, as information only. 205 - iii) Volunteer Service Recognition Policy 207 THAT Council receives this report “Volunteer Service Recognition Policy” as submitted by the Manager of Corporate

Page 5 of 307 Services/Clerk and;

THAT Council approves the Volunteer Service Recognition Policy. 208 - iv) General Leave Policy 211 THAT Council receives this report “General Leave Policy” as submitted by the Manager of Corporate Services/Clerk and;

THAT Council approves the General Leave Without Pay Policy attached, with the usage of appendix D, Leave of Absence Form. 212 - v) Pregnancy Leave and Parental Leave Policy 217 THAT Council receives this report “Pregnancy Leave Policy” as submitted by the Manager of Corporate Services/Clerk and;

THAT Council approves the Pregnancy Leave Policy attached, with the usage of appendix D, Leave of Absence Form.

7. Mayor and Municipal Councillors Reports

a Mayor Bloom

218 - i) Monthly Mayor's Report 219 THAT Council receives the Monthly Mayor's Report as information only, as submitted. 220 - ii) Mayor’s Report to Council on Rural Mayors' Forum of Eastern 221 Ontario THAT Council receives the Monthly Mayor’s RMFEO Report as information only, as submitted.

b Deputy Mayor Leveque

222 - i) Minutes of the Municipal Dog Pound Board Meeting April 21, 2016 224 THAT Council receives the Minutes of Municipal Dog Pound Board Meeting held on April 21, 2016, as information only, as submitted.

c Councillor Robinson

225 - i) Minutes of the Arena Committee April 4, 2016. 226 THAT Council receives the Minutes of the Arena Committee Meeting held on April 4, 2016 as information only, as submitted.

d Councillor Roberts

i) Verbal update from the Bancroft and Area Community Policing

Page 6 of 307 Advisory Committee (BACPAC) Meeting held on May 10, 2016. THAT Council receives the verbal update regarding BACPAC as information only.

8. Motions

227 a Municipal Budget 2017 - Ad-hoc Committee, Councillor Matheson, Notice of Motion from May 4, 2016. THAT Council forms a budget ad-hoc committee consisting of at least two Members of Council, CAO, Clerk, Treasurer, Fire Chief and Operations Manager for the purposes of preparing and presenting the 2017 municipal budget.

9. Communication Items

228 a O.P.P. Statistics for the month of April in Hastings Highlands

229 - 230 b Hastings County Media Release - Improving Patient Care at Home

231 c Hastings County - Rebrand of Social Services Department

232 - 234 d Economic Development and Tourism Partners Group Meeting, April 26, 2016

235 e County of Lennox & Addington New Release - County Warden

236 - 243 f Federation of Ontario Cottagers' Associations April 2016 Elert THAT Council receives the Communication Items as information only, as submitted.

10. Resolutions from other Municipalities/Levels of Government

244 - 250 a Suspension of the Rural Economic Development (RED) Program THAT Council receives this report “Suspension of the Rural Economic Development (RED) Program”, as submitted by the Manager of Corporate Services/Clerk and;

THAT Council approves the following motion;

THAT the Council of Hastings Highlands supports the Municipality of South Dundas resolution of April 19, 2016 and the County of Huron’s resolution of May 6, 2016 and;

THAT in the 2016 Ontario Budget, the government of Ontario has suspended current intake of applications to the Rural Economic Development program and has indicated that it plans to integrate the program into the Jobs and Prosperity Fund.

WHEREAS the Jobs and Prosperity Fund is narrowly focused and is restricted to private sector organizations and industry partners,

Page 7 of 307 which prevents access to funding for rural municipalities and others who formerly benefitted from the Rural Economic Development Program. The emphasis on large projects that meet either of minimum $5 million or $10 million in eligible project costs thresholds will significantly restrict benefits from this fund.

WHEREAS in contrast, the Rural Economic Development Program supported a number of capacity building projects including but not limited 'Business Retention and Expansion' and 'Downtown Revitalization' projects and Economic Development Strategic Planning projects for small rural municipalities who were to improve their local economy. Also of note is that because the Jobs and Prosperity Fund is not specifically designated for rural areas, that funds from this program will likely favour more urban areas of the province.

FURTHERMORE THAT the Municipality of Hastings Highlands was supported by the Rural Economic Development Program through a Business, Retention and Expansion Project in 2015/16 and was prepared to apply for the second intake of Implementation Stage in April of 2016 to continue on building the municipality’s economic development path and;

THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Hastings Highlands asks the government of Ontario to reconsider the suspension of and the integration of the Rural Economic Development Program into the Jobs and Prosperity Fund with the view to ensuring that Rural Economic Development Program stays as an intricate funding program of the province that will support capacity building and foster economic growth in rural municipalities in Ontario and;

THAT a copy of this resolution be forwarded to the Premier of Ontario, Minister of Agriculture, Food and Rural Affairs, MP Mike Bossio, MPP Todd Smith and the Associations of Municipalities.

251 - 271 b Bill 158 Anti-Human Trafficking Task Force and Saving the Girl Next Door Act 2016 THAT Council receives this report “Bill 158 Anti-Human Trafficking Task Force and Saving the Girl Next Door Act 2016” as submitted by the Manager of Corporate Services/Clerk and;

THAT Council approves the following resolution;

WHEREAS human trafficking is a heinous crime that has been

Page 8 of 307 referred to as modern day slavery and;

WHEREAS traffickers recruit, transport, harbor, and control the girl next door for sexual exploitation or forced labour and;

WHEREAS it is one of the fastest growing crimes that starts and stays in Canada, targeting victims - 90 percent of which are Canadian-born and predominantly female, averaging the age of 14 and;

WHEREAS Ontario is a major hub of human trafficking in Canada, and victims are lured, manipulated and coerced, often over the internet from every part of Ontario and;

WHEREAS human trafficking is in our neighbourhoods and our communities;

THEREFORE BE IT resolved that the Council of the Municipality of Hastings Highlands support Bill 158, Saving the Girl Next Door Act, 2016, support MPP Laurie Scott's motion for a multi• jurisdictional and coordinated task force of law enforcement agencies, Crown prosecutors, judges, victims' services and frontline agencies and;

THAT a copy of this resolution be forwarded to all Members of Provincial Parliament and Association of Municipalities (AMO). 272 - 277 c Ontario Energy Board Application THAT Council receives this report “Ontario Energy Board Application,” as provided by the Acting Deputy Clerk and;

WHEREAS The Council for the Municipality of Hastings Highlands supports and endorses the Township of North Stormont’s resolution dated April12, 2016 and;

THAT COUNCIL approve the following motion;

WHEREAS the OEB file EB-2015-0179 (dated July 23, 2015) application and pre-filed evidence from Union Gas Limited is seeking approval of its proposed Community Expansion Program with intent to support the expansion of infrastructure necessary to provide natural gas to communities that would otherwise not receive natural gas service (Rural areas);

WHEREAS the Ontario Energy Board issued a Notice for Public

Page 9 of 307 Hearing EB2016-004 (dated January 2016) regarding OEB’s intent to review the following issues in May 2016:

2. Should the OEB consider imposing conditions or making other changes to Municipal Franchise Agreements and Certificates of Public Convenience and Necessity to reduce barriers to natural gas expansion?

3. Does the OEB have the authority to require the ratepayers of one utility to subsidize the costs of another utility to expand into new communities? If so, under what circumstances (if any) would this be appropriate?

WHEREAS the Eastern Ontario Warden’s Caucus’s letter of comment (dated April 6, 2016) regarding the Ontario Energy Board’s Generic Proceeding EB-2016-004 with intent for the Warden Caucus to support the initial application from Union Gas (EB-2015-0179) and also similar entities that wish to expand natural gas service to rural and remote communities;

THEREFORE BE IT RESOLVED by the Council of Municipality of Hasting Highlands that the OEB examine the proposal to expand natural gas services and make it available to all of Eastern Ontario rural areas as it is vital to our Economic Development and to Business expansion and retention as well as the increase of employability in our sector.

AND BE IT ALSO RESOLVED THAT this resolution supports the letter of comment sent to the Ontario Energy Board by the Eastern Ontario Warden’s Caucus.

AND BE IT FURTHER RESOLVED THAT this resolution be circulated to the Premier of Ontario, Mike Bossio, MP for Hastings-Lennox and Addington, the OEB and the Ministers of Economic Development, Employment and Infrastructure, Energy, and Agriculture and Rural Affairs.

278 - 280 d Wolf and Coyote Harvesting Ban THAT Council receives this report “Wolf and Coyote Harvesting

Page 10 of 307 Ban” as submitted by the Manager of Corporate Services/Clerk and;

FURTHERMORE THAT Council for the Municipality of Hastings Highlands supports in principle the resolution of the Council for the Township of South Algonquin with respect to petitioning the Ministry of Natural Resources and Forestry to rescind the wolf and coyote harvesting ban in the 39 geographical townships bordering Algonquin Provincial Park. 281 - 283 e Green Energy Act Review THAT Council receives this report “"Green Energy Act Review” as provided by the Acting Deputy Clerk and;

FURTHERMORE THAT Council for the Municipality of Hastings Highlands supports in principle the resolution of Council for Township of Champlain requesting the Province of Ontario to place a moratorium on further development of this type and to complete an extensive review of the Green Energy Act in order to provide affordable electricity to our citizens and;

FURTHERMORE THAT a copy of this resolution be forwarded to The Township of Champlain, The Honourable Kathleen Wynne, Premier of Ontario and Mike Bossio, MP, Hastings-Lennox and Addington.

284 - 287 f No Wake Restrictions THAT Council receives this report “No Wake Restrictions” as provided by the Acting Deputy Clerk and;

FURTHERMORE THAT Council for the Municipality of Hastings Highlands supports in principle the resolutions of Council for Township of South Frontenac and Township of Georgian Bay with respect to requesting the implementation of legislation that would provide authorities with the ability to enforce a “No Wake” restriction in Ontario’s navigable waters and;

FURTHERMORE THAT a copy of this resolution be forwarded to The Township of South Frontenac, The Township of Georgian Bay, Honourable Marc Garneau, Minister of Transport, and Mike Bossio, MP, Hastings-Lennox and Addington.

288 - 290 g Bill 180 Workers Day of Mourning THAT Council receives this report “Bill 180 Workers Day of Mourning,” as provided by the Acting Deputy Clerk and;

Page 11 of 307

FURTHERMORE THAT Council for the Municipality of Hastings Highlands supports in principle the resolution of Council for Town of Amherstburg with respect to the town’s support of Bill 180, Workers Day of Mourning Act, 2016, which remembers workers who have been killed, injured or suffered disease as a result of work-related incidents, and to honour their families. This Act raises awareness to health and safety in all workplaces in Ontario and;

FURTHERMORE THAT a copy of this resolution be forwarded to The Town of Amherstburg, Association of Municipalities of Ontario (AMO) and Mike Bossio, MP, Hastings-Lennox and Addington.

291 - 292 h Widening Project of Highway 3 in Southwestern Ontario THAT Council receives this report “Widening Project of Highway 3 in Southwestern Ontario” as provided by the Acting Deputy Clerk and;

FURTHERMORE THAT Council for the Municipality of Hastings Highlands supports in principle the resolution of Council for Town of Essex with respect to the final phase of the widening project of Highway 3 from Windsor to Leamington and address public safety concerns as they relate to this heavily travelled section of Highway 3, which is a major transportation corridor for industrial, agricultural and commercial trade in Southwestern Ontario and;

FURTHERMORE THAT a copy of this resolution be forwarded to The Town of Essex, Association of Municipalities of Ontario (AMO), Honourable Marc Garneau, Minister of Transport and Mike Bossio, MP, Hastings-Lennox and Addington.

293 - 295 i Lyme Disease THAT Council receives this report “Lyme Disease,” as provided by the Acting Deputy Clerk and;

FURTHERMORE THAT Council for the Municipality of Hastings Highlands supports in principle the resolution of Niagara Region requesting the Province of Ontario increase funding for research aimed to enhance the testing for Lyme Disease and;

FURTHERMORE THAT the Government of Canada increase

Page 12 of 307 funding for research aimed to enhance the testing for Lyme Disease and determine better treatment for long term outcomes of Lyme Disease.

FURTHERMORE THAT a copy of this resolution be forwarded to the Premier of Ontario, The Minister of Health, Association of Municipalities of Ontario (AMO), MPP Todd Smith and MP Mike Bossio. 296 - 298 j Marathon Petroleum Facility Upgrades THAT Council receives this report “Marathon Petroleum Facility Upgrades” as provided by the Acting Deputy Clerk and;

FURTHERMORE THAT Council for the Municipality of Hastings Highlands receives and files the Resolution made to adopt the City of Windsor’s resolution regarding proposed upgrades to the Marathon Petroleum Facility.

299 - 304 k Ontario Municipal Board THAT Council receives this report “Ontario Municipal Board” as provided by the Acting Deputy Clerk and;

FURTHERMORE THAT Council for the Municipality of Hastings Highlands receives and files the Resolutions made by both Town Councils requesting the Government of Ontario to limit the jurisdiction of the Ontario Municipal Board (OMB) to questions of law or process.

11. Notice of Motion This item will be considered by Council at the next Regular Meeting of Council, Operations. None.

12. Pending Items

305 a Pending Items Review THAT Council receives the Pending Items for information purposes, as submitted.

13. Future Municipal Events

306 a Future Municipal Events Review THAT Council receives the Future Municipal Events for information purposes, as submitted.

14. Questions from the Public

a At this time, we will enter into question period for the prescribed ten

Page 13 of 307 minutes. I would ask when recognized, that you rise, state your name and question. Please do not enter into a preamble, or you will be asked again to state your question only. Please remember that any questions asked must pertain to only items discussed by council during today's meeting. Notice of Motion items to be discussed only at the next regular meeting of council.

15. Closed Session

a Closed Session - Council Rise to go into "Closed Session" THAT Council rise from the open session to go into "Closed Session" as permitted by the Municipal Act for the purpose of:

Section 239.(2)(b) personal matters about an identifiable individual, including municipal or local board employees; -Municipal Personnel -Municipal Consultant b Closed Session - Council Rise and Report THAT Council rise from the "Closed Session" and direct staff and officials to act as directed during the "Closed Session."

16. Confirmatory Bylaw

307 a Bylaw 2016-043 being a bylaw to confirm the proceedings of Council. THAT Council passes Bylaw 2016-043, being a bylaw to confirm the proceedings of Council be read a first, second, third time and finally passed.

17. Adjournment

a Adjournment of Meeting THAT Council adjourns to meet again on June 1, 2016 at 9:00 am for the Regular Meeting of Council, Planning and Delegations, or at the call of the Mayor.

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Special Meeting of Council Minutes Monday, May 02, 2016

Municipality of Hastings Highlands Special Meeting of Council Minutes

May 2, 2016 - Special Meeting of Council at the Hastings Highlands Centre

Council: Vivian Bloom Staff: Pat Pilgrim Bert Cannon Robyn Rogers Tracy Hagar Suzanne Huschilt Nancy Matheson David Stewart Gregg Roberts Adrian Tomasini Hald Robinson Kim McMunn Joan Nieman Abent: Mike Leveque Cathy Bujas Amber Olmstead Kim Helkaa Ken Scott

Others: Mark Jones, Mark Bonokoski, Sarah Vance, Andreas Pandikiu, Kristena Schutt, Krista Scott, Rita Kerr, Brad Walter, Janice Walter, Betty McPherson, Beth Boomhouer, Dorothy Gerrow, Colleen Kobylka, Ed Kobylka, Sofie Tatarski, Vic A. Bodnar, Joseph Reid, Sandra George, Jim George, Deanne Farrar, TV. Steepe, Bernadette McInroy, David Wilson, Glen MacDonald, G. McAlpine, Philip Brodofski, Anthony Johnson, Peter Shoemaker, David Purvis, Marjory McPherson, James McPherson, Christine Gillick, A.Zurowski, Madeleine Zurowski, Sharon Kowtecky, Paula Tripp, Carl Vesna, Steve Huschilt, Rebecca McGuey, J. Hicks, Michael Caven, Doug Olmstead, Dale Robinson, Bob Millar, Charlie Foster, Dianne Anderson, Al Anderson, S. Sungalis, Judith Ragan, D.K. Buck, Elizabeth Agnew, Ron Agnew, Brent Dalgleish, Bob van Balen Walter, Carla van Balen Walter, V. Sungalis, Miriam Brodofski, Keith Buck, Fred Shaw, Deb Jeffrey, Avis Price, Doug Bursey, Phil Gevaert, Steven Redmond, Alex Walder, Ken Preston, Ana Machado, Bev Krupa, Jack Krupa, Lee Ruddy, Helen Rossi, Ottavio Rossi, Vi Rogowski, Matt Rogowski, Carolyn Guest, Sonya Emond, Ron Emond, Mark Jones, Judy Vance, Gail Manion, Virginia Lyon, Chester Schipple, Bob Tatarski, Bob Douglas, Roween Card, Irene Green, Michael Green, Char Nulty, Tom Nulty, A. Love, Mary Ann McCrea, R.T. Olbrycht, Shaun Sellers, Alexander Sellers, Andrew Makzewski, Linda Makzewski, Ecil Sears, Doreen Sears, Arva Tyron, Pat McColl, Wally McColl, Janet Murdock, Wayne Murdock, Ted

Draft Minutes of the Special Meeting of Council held on May ... Page 15 of 307 AGENDA ITEM #a

Special Meeting of Council Minutes Monday, May 02, 2016

Snell, Ray Neiman, Lorne Neiman, James Druey, Morgan McGrath, Debra McGrath, Joe Shulman, Ian Doyle, George Evans, Joe Oatman, Lois Oatman, Jim Chatsick, Jean Chatsick, Dave Richardson, Jeneene Richardson, Margaret Davies, John Salt, Sherry Driscoll, Mary Jan Elmslie, Paul Hawkins, Joan Hawkins, Ron Petit, Carol Russell, Bill McAlpine, Janice Harris, Harold Harris.

Call to order:

Mayor called the meeting to order.

Disclosure of pecuniary interest and the general nature thereof:

 None

Deletions to the agenda:

 None

Budget Presentation:

Frequently Asked Questions 2015 Year End Review Presentation of Budget for 2016 Municipality Overview Operating Budget Capital Budget Municipal Tax Levy Debt & Reserves

Motion to Adjourn for Recess:

Motion to Adjourn for Recess

Matheson/Hagar (211-2016) That Council adjourn for recess Carried

Motion to Reconvene from Recess:

Motion to Reconvene from Recess

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Special Meeting of Council Minutes Monday, May 02, 2016

Robinson/Hagar (212-2016) THAT Council reconvene from recess Carried

Budget Presentation (cont.):

2016 Tax Bill

Questions from the Public:

Confirmatory Bylaw:

Bylaw #2016-037, being a bylaw to confirm the proceedings of Council

Hagar/Cannon (213-2016) THAT Council passes Bylaw #2016-037, being a bylaw to confirm the proceedings of Council be read a first, second, third time and finally passed. Carried

Adjournment:

Adjournment of Meeting

Cannon (214-2016) THAT Council adjourn to meet again on May 4, 2016 at 9:00am for the Regular Meeting of Council, Planning & Delegations, or at the call of the Mayor. Carried

Vivian Bloom, Mayor Robyn Rogers, Clerk

Draft Minutes of the Special Meeting of Council held on May ... Page 17 of 307 AGENDA ITEM #a

Regular Meeting of Council, Planning and Delegations Minutes Wednesday, May 04, 2016

Municipality of Hastings Highlands Regular Meeting of Council, Planning and Delegations Minutes

May 4, 2016 - Regular Meeting of Council, Planning and Delegations at the Hastings Highlands Centre

Council: Vivian Bloom Staff: Pat Pilgrim Bert Cannon Robyn Rogers Tracy Hagar Suzanne Huschilt Nancy Matheson David Stewart Gregg Roberts Adrian Tomasini Hald Robinson Cathy Bujas Kim McMunn Absent: Mike Leveque

Others: Kristena Schutt, Andreas Pandikiu, Jim McPherson, Catherine Barr, Natasha Dawood, Karen Fischer, Vic A. Bodnar, Dorothy Gerrow, Janice Harris, Harold Harris, Mary Mueller, Keith Buck, D.K. Buck, Marjory McPherson

Call to order :

Mayor Bloom called the meeting to order "O Canada"

Deletions to the agenda:

 None

Disclosure of pecuniary interest and the general nature thereof:

 None

Approval of Draft Minutes:

Draft Minutes of the Regular Meeting of Council, Operations held on April 20, 2016 Draft Minutes of the Special Meeting of Council held on April 21, 2016

Robinson/Hagar (215-2016)

Page 1 of 8

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Regular Meeting of Council, Planning and Delegations Minutes Wednesday, May 04, 2016

THAT Council approves the draft minutes of the Regular Meeting of Council, Operations, held on April 20, 2016 and the Special Meeting of Council held on April 21, 2016, as submitted. Carried

Delegations:

9:05 a.m. Jim McPherson Electing Councillors-at-large

9:15 a.m. Catherine Barr, MPAC, Municipal Property Assessment Corporation 2016 Assessement Update

9:25 a.m. Karen Fischer, OMAFRA Agriculture and Rural Economic Development Advisor & Kim McMunn, H.H. Library CEO/Cultural Resource Officer Overview of BRE & First Impressions and Economic Development Update

Tenders:

 None

Reports and Bylaws:

Planning:

OMB Hearing results - Burkhouse, Hinterland Beach, Kamaniskeg Lake

Hagar/Matheson (216-2016) THAT Council receives the report as submitted by the Building/Planning Clerk as information only. Carried

Bylaw 2016-031 Elson Road Development Agreement Sheldon Lane, Salmon Trout Lake, Lot 14, Concessions 8 and 9, Monteagle

Robinson/Cannon (217-2016) THAT Council approves bylaw 2016-031 being a Bylaw authorizing the execution of a Road Development Agreement between The Corporation of the Municipality of Hastings Highlands

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Regular Meeting of Council, Planning and Delegations Minutes Wednesday, May 04, 2016

and Kenneth Wayne Elson and Marilyn Edith Elson as hereinafter described and to authorize the Municipality to execute documentation to register the Agreement. Carried

Bylaw 2016-032 Elson Right-of-Way Agreement Sheldon Lane, Salmon Trout Lake, Lot 14, Concession 8, Monteagle

Robinson/Hagar (218-2016) THAT Council approves Bylaw 2016-032 being a Bylaw authorizing the execution of a Right- of-Way Agreement between The Corporation of the Municipality of Hastings Highlands and Kenneth Wayne Elson and Marilyn Edith Elson as hereinafter described and to authorize the Municipality to execute documentation to register the Agreement. Carried

Bylaw 2016-036 Joiner Water Quality Impact Assessment Agreement 284 'C' Runnalls Lane, Kamaniskeg Lake Part of Lot 29, Concession 7, Part 1, Plan 21R-13916, Bangor

Matheson/Cannon (219-2016) THAT Council approves Bylaw 2016-036 being a Bylaw authorizing the execution of a Water Quality Impact Assessment Agreement between The Corporation of the Municipality of Hastings Highlands and Tchad Ajay Joiner and Mei-Ling Joiner as hereinafter described and to authorize the Municipality to execute documentation to register the Agreement. Carried

Severance B23/16 Card Lot Addition to Neil 35 'B' Card Road, Part Lot 10, Concession 10, McClure

Robinson/Hagar (220-2016) THAT Council supports the Consent of the Land Division to sever a .18 acre parcel as a lot addition to the property to the west, subject to the following: $500.00 Cash-in-Lieu of Parkland Taxes paid to date Paper copy of reference plan PDF format copy of reference plan -4) – 4 Zone to recognize the access of the benefitting lands upon a private right-of-way (Card Road) and the lot area of the resulting lot (benefitting and severed lands). Carried

Hall proposed closure and sale of Unopened Concession Road Allowance Lot 9, between Concessions 4 and 5, Geographic Township of Bangor

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Regular Meeting of Council, Planning and Delegations Minutes Wednesday, May 04, 2016

Roberts/Hagar (221-2016) THAT Council gives tentative approval to staff to proceed with the closure and sale of 300 linear feet of part of the 66 foot unopened concession road allowance in Lot 9, between Concessions 4 and 5, in the Geographic Township of Bangor to the adjoining owner, Russell Hall, subject to the following: 1. Approval of Operations Manager, Adrian Tomasini. 2. Approval of the Ministry Of Natural Resources and Forestry (owner to the north). 3. The Applicant will provide the Municipality with the Application Fee of $500.00. 4. The purchase price of the property shall be $3.00 per linear foot (plus HST). 5. The Applicant will provide a Preliminary Reference Plan to the Municipality for approval. 6. The Applicant shall execute and register any documentation required to merge the two parcels. 7. All costs for the closure and sale shall be borne by the Applicant, Russell Hall.

Carried

Management:

First Impressions Community Exchange Report

Matheson/Hagar (222-2016) THAT Council receives the “First Impressions Community Exchange (FICE) Report” as submitted by the Manager of Corporate Services/Clerk and the CRO;

AND FURTHERMORE that Council approves the FICE report with the completion of the exchange with the Township of Muskoka Lakes. Carried

Business, Retention and Expansion Final Report

Matheson/Robinson (223-2016) THAT Council receives this report “Business, Retention and Expansion Final Report” as submitted by the Manager of Corporate Services/Clerk and the CRO;

AND FURTHERMORE that Council approves the Final Report completed from the Business, Retention and Expansion Project. Carried

Economic Development Update

Roberts/Robinson (224-2016)

Page 4 of 8

Draft Minutes of the Special Meeting of Council held on May ... Page 21 of 307 AGENDA ITEM #a

Regular Meeting of Council, Planning and Delegations Minutes Wednesday, May 04, 2016

THAT Council receives the “Economic Development Update" as submitted by the Manager of Corporate Services/Clerk and the CRO, as information only. Carried

Project Lifesaver Fundraising Initiative

Robinson/Cannon (225-2016) THAT Council receives this report as submitted by the Building/Planning Clerk as information only. Carried

Communication Items:

O.P.P. Hastings Highlands Statistics for March 2016

Town of Grimsby - Teleconferencing at Council and Committee Meetings

Minister Responsible for Seniors Affairs - June is Seniors' Month in Ontario

Maynooth Public School Newsletter for May 2016

Hastings County Social Services Newsletter Spring 2016

Resolutions from other Municipalities -Township of North Frontenac - Input on RFP Process in awarding Renewable Energy Contracts -Township of South Frontenac - Large Renewable Procurement Initiatives -Municipality of Dutton Dunwich - Strong Breeze Wind Project -Town of Tillsonburg - Waste from areas beyond municipal boundaries -City of Welland - Private Support Living Accommodations

Matheson/Hagar (226-2016) THAT Council receives the Communication Items for information purposes, as submitted. Carried

Motion - RE: Support for Municipality of Dutton Dunwich - Strong Breeze Wind Project

Matheson/Hagar (227-2016) THAT Council direct staff to bring back a comprehensive resolution with regards to potential Wind projects for our June 22, 2016 meeting. Carried

Notice of Motion:

Page 5 of 8

Draft Minutes of the Special Meeting of Council held on May ... Page 22 of 307 AGENDA ITEM #a

Regular Meeting of Council, Planning and Delegations Minutes Wednesday, May 04, 2016

Nancy Matheson,

Councillor Matheson, Municipal Budget 2017 - Ad-hoc Committee

Pending Items:

Pending Items Review

Hagar/Cannon (228-2016) THAT Council receives the Pending Items for information purposes, as submitted. Carried

Questions from the Public:

At this time, we will enter into question period for the prescribed ten minutes. I would ask when recognized, that you rise, state your name and question. Please do not enter into a preamble, or you will be asked again to state your question only. Please remember that any questions asked must pertain to only items discussed by council during today's meeting. Notice of Motion items to be discussed only at the next regular meeting of council.

Motion to Adjourn for Recess:

Motion to Adjourn for Recess

Hagar/Cannon (229-2016) THAT Council adjourn for recess Carried

Motion to Reconvene from Recess:

Motion to Reconvene from Recess

Hagar/Cannon (230-2016) THAT Council reconvene from recess Carried

Closed Session :

Closed Session - Council Rise to go into Closed Session

Page 6 of 8

Draft Minutes of the Special Meeting of Council held on May ... Page 23 of 307 AGENDA ITEM #a

Regular Meeting of Council, Planning and Delegations Minutes Wednesday, May 04, 2016

Hagar/Roberts (231-2016) THAT Council rise from the open session to go into "Closed Session" as permitted by the Municipal Act for the purpose of: purpose of: Section 239.(2)(c) a proposed or pending acquistition or disposition of land by the municipality or local board; -Y Road purpose of: Section 239.(2)(b) personal matters about an identifiable individual, including municipal or local board employees; -Municipal Personnel -Municipal Consultant Carried

Closed Session - Council Rise and Report

Hagar/Roberts (232-2016) THAT Council rise from the "Closed Session" and direct staff and officials to act as directed during the "Closed Session." Carried

Confirmatory Bylaw:

Bylaw 2016-038, being a bylaw to confirm the proceedings of Council.

Hagar/Roberts (233-2016) THAT Council passes Bylaw 2016-038, being a bylaw to confirm the proceedings of Council be read a first, second, third time and finally passed. Carried

Adjournment:

Adjournment of Meeting

Hagar (234-2016) THAT Council adjourns to meet again on May 18, 2016 at 9:00 am for the Regular Meeting of Council, Operations, or at the call of the Mayor. Carried

Page 7 of 8

Draft Minutes of the Special Meeting of Council held on May ... Page 24 of 307 AGENDA ITEM #a

Regular Meeting of Council, Planning and Delegations Minutes Wednesday, May 04, 2016

Vivian Bloom, Mayor Robyn Rogers, Clerk

Page 8 of 8

Draft Minutes of the Special Meeting of Council held on May ... Page 25 of 307 AGENDA ITEM #a

REPORT TO: Members of Council

FROM: Adrian Tomasini, Operations Manager

DATE: May 18, 2016, Regular Meeting of Council, Operations

Re: Tender OP-2016-01 3500/350 Series (“One Tonne”) Truck & Snowplow

RECOMMENDATION:

THAT Council receives this report “Tender OP-2016-01 3500/350 (“One Tonne”) Truck & Plow”, as submitted by the Operations Manager and;

THAT Council approves the tender bid price of $56,159.87 from Vance Motors Ltd. and;

FURTHERMORE THAT Council approves $5,598.70 from working capital reserves to cover the total cost.

ORIGIN:

On December 30, 2015 Unit 302, a Ford F-350 one tonne diesel was involved in a single vehicle accident and was subsequently written off by Aviva Canada Insurance Company. Municipality of Hastings Highlands has a total replacement coverage clause in its policy less $5000.00 deductible.

BACKGROUND:

The tender process start date was April 14, 2016 with a closing date of April 29, 2016. Staff distributed five (5) tender packages and two tenders were submitted for review. A public tender opening commenced on April 29, 2016 at 2:00 pm. In attendance were CAO- Pat Pilgrim, Operations Manager- Adrian Tomasini and Acting Deputy Clerk Suzanne Huschilt. 1. First Proponent, Paul Price Ford Sales Inc. - submitted an incomplete tender. 2. Second Proponent, Vance Motors Ltd. - $56,159.87 includes HST Staff reviewed the submitted tender by Vance Motors Ltd and it met the tender criteria.

FINANCIAL IMPACT:

Working Capital Reserves $5,598.70

Tender OP-2016-01 3500/350 Series ("One Tonne") Truck & Snow... Page 26 of 307 AGENDA ITEM #a

STRATEGIC PLAN CONFORMANCE: Not Applicable

OPTIONS: Not Applicable.

REFERENCES: Not Applicable

ATTACHMENTS:

Respectfully submitted, Adrian Tomasini, Operations Manager

Tender OP-2016-01 3500/350 Series ("One Tonne") Truck & Snow... Page 27 of 307 AGENDA ITEM #i)

REPORT

TO: Members of Council

FROM: Frank Mills, Chief Building Official

DATE: May 18, 2016 Regular Meeting of Council, Operations

Re: Monthly Building Report

RECOMMENDATION:

THAT Council receives the Monthly Building Report as information only, as submitted by the CBO.

ORIGIN:

Keystone generated report.

BACKGROUND:

The report from Jan 1, 2016 to May 10 is in line with 2014 statistics but substantially less than 2015. We have 68 permits valued at $2,493,002 and $33,783 in fees.

FINANCIAL IMPACT:

The Building Department is sustained by Building Permit fees which can only be used to fund Building Department Activities. Year end surpluses should be allocated to a Building Department reserve in accordance with standard Municipal Procedures and the Building Code Act S.7(4) to cover slow years or legal expenditures.

STRATEGIC PLAN CONFORMANCE:

Monthly Building Report Page 28 of 307 AGENDA ITEM #i)

The management of the Building Department conforms to the overall goals of the Municipality of Hastings Highlands Strategic Plan through open communication and promoting and managing economic development, safe and healthy buildings, all while protecting the natural heritage of our area.

OPTIONS:

Not Applicable.

REFERENCES:

Keystone generated reports and Municipality of Hastings Highlands Corporate Strategic Plan 2015- 2019

ATTACHMENTS:

Keystone report Jan 1, 2016 to May 10, 2016

Respectfully submitted,

Frank Mills, CBO

Monthly Building Report Page 29 of 307 AGENDA ITEM #i)

Monthly Building Report Page 30 of 307 AGENDA ITEM #ii)

REPORT

TO: Members of Council

FROM: Frank Mills, Chief Building Official

DATE: May 18, 2016 Regular Meeting of Council, Operations

Re: Municipal Well

RECOMMENDATION:

THAT Council proceeds with hydrofracturing of the Municipal Well.

ORIGIN:

Reports of low water flow.

BACKGROUND:

We have numerous instances of running out of water during large attendance events at the Hastings Highlands Centre. The attached well record shows that the well originally produced 5gpm but currently seems to produce 1gpm.

FINANCIAL IMPACT: Per the attached hydrofracturing quote.

STRATEGIC PLAN CONFORMANCE:

Yes.

OPTIONS:

Municipal Well Page 31 of 307 AGENDA ITEM #ii)

Not Applicable.

REFERENCES:

Well record, Hydrofracturing quote

ATTACHMENTS: Well record, Hydrofracturing quote

Respectfully submitted,

Frank Mills, CBO

Municipal Well Page 32 of 307 AGENDA ITEM #ii)

Bernard Marquardt & Son Ltd. Well Drilling Contractors PHONE: Wayne (6l3) 758-2238 * Brad (613) 758«2030 l-800—994—0394* FAX: (613) 758-2430 RR#l, 8 Crescent Drive, PalmerRapids,ON KOJ2E0

April 11. 2016

Frank Mills Chief Building O?icial Municipalityof Hastings Highlands PO Box 130 33011 Hwy 62 Maynooth ON KOL2S0

Frank:

The following is an estimate for a drilled well at 330] l Hwy 62, Maynooth, Ontario:

Drilling per foot ...... $24.00 Well casing per foot (min. 22’ required)... $15.00 Environmentalpackage includes: well cap, FJVB 3 0e, grouting to MOE standards. chlorination, test pumping and recovery, well tag installation, GPS data...... $l,500.00

Please ?nd attachedthe Well Recordfor die existing well drilled in 1969.

ll‘Hy'drofracturingis required, we suggest you Contact Scan Holmes at 613-539-2991.

Thank you for the opportunity to provide you with a quotation‘

Sincerely, ii! iv!’ (‘K5VLJ‘ .,7" .7‘Y’?” /1 " ,4‘ .4, J‘fr Brad Mzirquardt B. Marquurdt & Son Ltd

Municipal Well Page 33 of 307 AGENDA ITEM #ii)

The Ontario Water Resources Commission Act WATER WELL RECORD

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Municipal Well Page 34 of 307 AGENDA ITEM #ii)

--——-OriginalMessage---— From: Sean Holmes [mailto:sean@holmeshvdrofracturingcom Sent: Wednesday, April 27, 2016 10:35AM To: buildin2@hastingshighlandsca Cc: Utility Cleaner Brittany Hunter

Subject: Hydrofracturingquote April 26

Hello Frank, Maynoothwill be The quote for Hydrofracturingthe well we spoke about in removalof pumpingequipment and 3000.00plus taxes. The service includes . the re installationof pumpingequipment , as well as the Hydrofracturing is only We guarantee an increase of well yield or the cost of the service if 1000.00 plus taxes . Please Contact me for any further information needed. Thanks Sean Holmes 613 539 2991 Sent from my iPhone

Municipal Well Page 35 of 307 AGENDA ITEM #i)

REPORT

To: Members of Council From: David Kasperski, Bylaw Enforcement Officer Date: May 18, 2016, Regular Meeting of Council, Operations Re: By-Law Enforcement

RECOMMENDATION

THAT Council receives the Monthly By-Law Enforcement Report as information only, as submitted by the BLEO.

ORIGIN

By-Law Enforcement Officer David Kasperski

BACKGROUND

Not Applicable

BY-LAW ENFORCEMENT

April 16, 2016 Zoning By-law (Pool), Herschel Twp. Complaint that a pool is

unsafe, as the fence surrounding it is in a state of disrepair.

Complaint confirmed through investigation. 5.24(iv). Remedial

action pending.

Monthly Bylaw Enforcement Report Page 36 of 307 AGENDA ITEM #i)

April 18, 2016 Dog Complaint (Persistent Barking), McClure Twp. Complaint

that the dog(s) bark for up to an hour without stopping, disturbing

persons of the vicinity. 3.1(d). Owner’s advised and cautioned.

April 22, 2016 Dog Complaint (At Large), Bangor Twp. Complaint of a

dog having aggressively pursued a jogger. 3.1(c). Owner’s

advised and cautioned. Dog to be restrained.

April 25, 2016 Zoning By-law. Monteagle Twp. Complaint that a commercial

enterprise is being operated, contrary to the current zoning.

Investigation on-going.

April 25, 2016 Dog Complaint (At Large), Herschel Twp. Complaint of a dog

chasing passing pedestrians, bicyclists, and cars. 3.1(c).

Owner advised and cautioned. Dog to be restrained.

April 28, 2016 Dog Complaint (At Large), McClure Twp. Complaint of a dog

frequenting the property of a neighbor, and behaving

aggressively. Owner advised and cautioned. Dog to be

restrained.

May 1, 2016 Request for Information/ clarification with regard to existing

Noise By-laws. Advised.

Monthly Bylaw Enforcement Report Page 37 of 307 AGENDA ITEM #i)

May 4, 2016 Clean Community (Excessive Waste), Monteagle Twp.

Complaint of household waste and debris allowed to

accumulate. 2.1. Remedial action pending.

May 10, 2016 Zoning By-Law (Vegetative Buffer), Baptiste Lake, Herschel

Twp. Complaint of construction activity/ removal of

shoreline vegetation. Investigation on-going.

FINANCIAL IMPACT

Not applicable

OPTIONS

Not applicable

Respectfully submitted,

David Kasperski, BLEO

Hastings Highlands

Monthly Bylaw Enforcement Report Page 38 of 307 AGENDA ITEM #i)

REPORT

To: Members of Council From: Pat Hoover, Fire Chief/CEMC Date: May 18, 2016, Regular Meeting of Council Re: Monthly Fire Report ______

RECOMMENDATION: That Council receives the Monthly Fire Report as information only, as submitted by the Fire Chief.

BACKGROUND:

1. Fire Prevention – We continue to work through fire safety plans and inspection for properties and business that require these on a ongoing basis. With the warm weather comes Chip Truck season and inspections there must be completed.

2. OAFC Conference / Trade Show – We attended the 2016 event put on by the Ontario Association of Fire Chiefs on May 1- 3 in Toronto. We participated in several good seminars offered and had a chance to work on our purchasing contacts for fire equipment at the trade show for fire equipment needs this year.

3. Fire Underwriters Survey: – We have completed another review of the GIS data with Nick January from Hastings County GIS department. Another review is schedule with Nick on May 19th to hopefully complete the GIS portion of this project. Once this is done and the necessary data provided we will continue to fill out the remaining documents for submittal and complete a final review with the CAO prior to meeting with the rep from the Underwriters group.

4. Spring Fire Season – We are well on our way with the spring green up. We continue to do messaging about “No Day Time Burning”. We have fielded multiple calls for complaints about people still burning in the twp. Everyone has complied when asked to extinguish the fire with the claim “I didn’t know”.

Monthly Fire Report Page 39 of 307 AGENDA ITEM #i)

5. OFM Update - The Fire Marshal’s office is current doing a review of how it is structured. There is changes coming to the office and this will include the separation of the OFM and EMO offices back to separate departments with one common chief still. They have not reviled what the structure is go to look like yet.

6. Emergency Management- The first week of May 1-7 was Emergency Preparedness Week. We engaged the local media (radio, print) with this theme and ran ads with the main themes and key information for the public.. Our websites ran information on how to do a 72 hr. kit and to make a plan to be self-sufficient for 72 hrs. It also touched on the use of technology in the event of an emergency. It was shared via social media as well. This will help meet our requirements for Public Education for our annual compliance with EMO for 2016.

7. 2016 Year To Date Fire Report: Attached is the summary.

FINANCIAL IMPACT: None all inside of 2016 Operating Budget.

STRATEGIC PLAN CONFORMANCE:

OPTIONS: None required

ATTACHMENTS/REFERENCES:

1. 2016 Fire Summary Report Year to Date

Respectfully submitted,

Pat Hoover

Fire Chief/CEMC

North Hastings Fire Services

 Page 2

Monthly Fire Report Page 40 of 307 AGENDA ITEM #i)

North Hastings Fire Service Fire Chief :Pat Hoover 33 Chemaushgon Street, P.O. Box 1502 Bancroft ON Bancroft ON K01. 1C0 PH : 613-332-2442FAX 2 613-332-2222email : phoover@nh?re.ca LTRL: \nn\.nhfire.ca

Totals by Type From Jan 1 16 to May 11 16

# of Response Type Incidents

January 01 Fire 2 50 Power Lines Down. Arcing 2 93 Assistance to Other Agencies 1 (exc 921 and 922) Subtotal for January 5

February 01 Fire 2 93 Assistance to Other Agencies 2 (exc 921 and 922) Subtotal for February 4

March 01 Fire 2 93 Assistance to Other Agencies 1 (exc 921 and 922) Subtotal for March 3

April 01 Fire 4 23 Open air 1 buming/unauthorized controlledburning (no uncontrolledfire) 50 Power Lines Down. Arcing 1 93 Assistance to Other Agencies (exc 921 and 922) 96 Call cancelled on route 2 Subtotal for April 9

Total Number of Responses 21

Pagelot-1

Monthly Fire Report Page 41 of 307 AGENDA ITEM #i)

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Monthly Fire Report Page 42 of 307 AGENDA ITEM #i)

REPORT

To: Members of Council From: Kimberly McMunn, CEO/CRO Date: May 18, 2016 Regular Meeting of Council, Operations Re: Monthly Cultural Report

______

RECOMMENDATION

THAT Council receives the Monthly Cultural Report as information only, as submitted by the Library CEO/Cultural Resource Officer.

BACKGROUND

Community Outreach Network – Libraries across Ontario are embracing outreach models to sustain their existence. Community-led libraries, educational programs, information services are all forms of community outreach being embraced as essential services for the public. Hastings Highlands Library CEO/Community Resource Officer attended the regional session in Perth, Ontario to share with, and learn from, other libraries in both rural and urban centres.

Team Trivia Night – Mark your Calendars for Wednesday, May 25, 2016. The library staff and volunteers (including our new Quiz Master – Municipal Treasurer David Stewart) are excited to present the first of two, fund-raising and fun-raising events. The second Trivia night will be Fright Night Trivia held in October. Teams of six will answer questions in hopes of becoming the reigning champions. Proceeds will support library programs. These events are part of Library Board’s Strategic Plan supporting advocacy and value-added library service.

Movie Update – The Library has been hosting Potluck and a movie since late fall. We now have two new community partners that will be showing movies here at Hastings Highlands Centre. North Hastings Youth In Action will be showing Youth-targeted movies and North Hastings Community Integration Association will be showing family movies with a skills development component for area youth.

Monthly Cultural Report Page 43 of 307 AGENDA ITEM #i)

STRATEGIC PLAN COMPLIANCE: Good Governance and Effective Administration Strategic Action: 1 Developing or providing tools to assist Council to make informed and fiscally sound decisions and to assist staff in implementing those decisions and providing advice to council

#9. Informing the Public on Who Does What Responsibility: CAO/ Department Managers/Community Resource Officer Resources: Administrative Staff, Community Resources Staff, Economic Development strategy Target Date: 2019 Performance Indicators: Opportunities are identified Project Status In process and ongoing

ATTACHMENTS/REFERENCES – None at this time.

Respectfully submitted,

Kimberly McMunn, Library CEO Community Resource Officer

 Page 2

Monthly Cultural Report Page 44 of 307 AGENDA ITEM #i)

HASHNGS}?GHLANDST’ lilyr

REPORT

To: Members of Council From: DavidStewart, Treasurer &Tax Collector Date: May 18, 2016 Regular Meeting of Council, Operations Re: MonthlyTreasury Report

RECOMMENDATION

THAT Council receives the MonthlyTreasury Report as informationonly, as submitted by the Treasurer &Tax Collector.

ORIGIN

The Council of the Municipality of Hastings Highlands has requested a corporate budget to actual report as well as an updated reserves report and an outstanding tax arrears report on a monthly basis for infonnation purposes.

BACKGROUND

General Ledger Monthly Budget Report

attached report is a summary of the corporate actuals up to the period ended April The30 , 2016.

The funds reported withinthe summary include:

Fund 01 — Operating Fund 02 — Capital

Fund 03 — Gas Tax Program Fund 04 — Cemetery

Fund 05 — Library Fund 06 — Trustee

Fund 07 — County (Taxation Only) Funds 08-11 —- School Boards (Taxation Only)

Monthly Treasury Report Page 45 of 307 AGENDA ITEM #i)

Reserves Report

The reserves report has been updated to re?ect all Council’s approved year end transfers for 2015. The balance does include unaudited surplus associated with the 2015 ?scal year as noted. Budgeted Transfers to and from reserves for 2016 ?scal have been included; however, the municipal budget and accompanying tax rate bylaws have not fonnally been approved by Council. Outstanding Tax Arrears Regort

The outstanding arrears report has been updated to re?ect the municipality's December 315‘,2015 year end position. Municipal staff is working hard to reduce the amount of arrears owing to the municipality using a variety of in house and legal tactics/processes.

FINANCIAL IMPACT

This summary reported represents the actual municipal ?gures to date as well as the separate revenues and requisitions made by the County of Hastings and the County School Boards. The Municipality collects property taxes and payments in lieu of property taxes on their behalf and requisitions these amounts on a quarterly basis.

STRATEGIC PLAN CONFORMANCE

N/A

OPTIONS

N/A

REFERENCES

N/A

ATTACHMENTS

1. Corporate General Ledger Summary

2. Reserves Report 3. Outstanding Tax Arrears Report

Respectfully submitted, aw»? David A. Stewart

0 Page 2

Monthly Treasury Report Page 46 of 307 AGENDA ITEM #i)

Monthly Treasury Report Page 47 of 307 AGENDA ITEM #i)

Monthly Treasury Report Page 48 of 307 AGENDA ITEM #i)

Monthly Treasury Report Page 49 of 307 AGENDA ITEM #i)

Monthly Treasury Report Page 50 of 307 AGENDA ITEM #i)

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Monthly Treasury Report Page 51 of 307 AGENDA ITEM #ii)

I nic‘):rlil\ HASNNéSIHGHLANDS

REPORT

To: Members of Council From: DavidStewart, Treasurer &Tax Collector Date: May 18, 2016 Regular Meetingof Council, Operations Re: By-Law# 2016-044 to establish municipal budget estimates (revenue and expenditure) and the amount required through municipal taxation to address the costs for 2016 services.

RECOMMENDATION

THAT Council approves By-Law # 2016-044, being a By-Lawto establish municipal budget estimates (revenue and expenditure) and the amount required through municipal taxation to address the costs for 2016 services.

ORIGIN

Under section 290 of the Municipal Act, the municipality is required to prepare and adopt a municipal budget annually.

BACKGROUND

At the March 24”‘Special Meeting of Council, Council approved the proposed budget which is re?ected in By-Law # 2016-044.

The following 2 By-Laws (#2016—044& #2016-045) being presented to Council are required to be passed on an annual basis followingthe adoption of the annual budget.

FINANCIAL IMPACT

N/A

STRATEGIC PLAN CONFORMANCE

N/A

By-Law # 2016-044 to Establish Municipal Budget Estimates Page 52 of 307 AGENDA ITEM #ii)

OPTIONS

N/A

REFERENCES

N/A

ATTACHMENTS

1. By~Law# 2016-044

2. By-Law# 2016-045

Respectfully submitted, wm-»9’ David A. Stewart

3 Page 2

By-Law # 2016-044 to Establish Municipal Budget Estimates Page 53 of 307 AGENDA ITEM #ii)

THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS

BY-LAW # 2016-044

Being a By-Law to establish municipal budget estimates (revenue and expenditure) and the amount required through municipal taxation to address the costs for 2016 services.

WHEREAS SECTION 290 (1) of The Municipal Act, 2001, S.O. 2001, c25, as amended provides that a local municipality shall in each year prepare and adopt a budget including estimates of all sums required during the year for the purposes of the municipality including;

(a) amounts sufficient to pay all debts of the municipality falling due within the year; (b) amounts required to be raised for sinking funds or retirement funds; and (c) amounts required for any board, commission or other body.

AND WHEREAS Section 312 (2) of The Municipal Act, 2001, c25, as amended provides that for purposes of raising the general municipal levy, a local municipality shall, each year, pass a by-law levying a separate tax rate, as specified in the by-law, on the assessment in each property class in the local municipality ratable for local municipality purposes.

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS ENACTS AS FOLLOWS;

1. Pursuant to budget estimates, Council herein determines expenditure estimates to be $9,769,178;

2. Pursuant to budget estimates, Council herein determines revenue estimates other than property taxation to be $3,147,487;

3. Council determines therefore, revenues to be levied through property taxation to be $6,621,691;

4. The amount to be levied through taxation pursuant to Section 312 (2) is to be reflected in the Municipality’s Tax Rate By-Law # 2016-045.

Read a first, second, third time and finally passed this 18th, day of May 2016.

______Vivian Bloom, Mayor Robyn Rogers, Clerk

By-Law # 2016-044 to Establish Municipal Budget Estimates Page 54 of 307 AGENDA ITEM #iii)

THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS

BY-LAW # 2016-045

Being a By-Law to provide for the adoption of the levy and to provide for the adoption of tax rates and to further provide for penalty and interest in default of payment thereof for 2016.

WHEREAS Section 312 (2) of The Municipal Act, 2001, c25, as amended provides that for purposes of raising the general municipal levy, a local municipality shall, each year, pass a by-law levying a separate tax rate, as specified in the by-law, on the assessment in each property class in the local municipality ratable for local municipality purposes;

AND WHEREAS the 2016 levy for all tax authorities (Municipal, County & Education) has been set at $11,102,282;

AND WHEREAS certain regulations require reductions in certain tax rates for certain classes of subclasses of property;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS ENACTS AS FOLLOWS;

1. THAT The following sums be levied for all tax authorities (Municipal, County & Education) for the year 2016:

Municipal Purposes $6,621,691 County Purposes $2,596,892 Education Purposes $1,883,699

2. AND THAT In accordance with the calculations set out in “Schedule A” attached hereto and forming part of this By-Law be applied against the whole of the assessment for real property within the respective property classes. The rates are as follows:

Property Class Code Tax Rate Residential/Farm RT 0.01187600 Farmlands FT 0.00296901 Managed Forest TT 0.00296901 Commercial CT & XT 0.01998296 Commercial Vacant/Excess CU 0.01398807 Commercial Vacant Land CX 0.01398807 Industrial IT & JT 0.02308754 Industrial Vacant/Excess IU 0.01500690 Industrial Vacant Land IX 0.01500690 Large Industrial Excess LU 0.01500690

By-Law to provide for adoption of the levy Page 55 of 307 AGENDA ITEM #iii)

3. AND THAT each and every property owner shall be taxed according to the tax rates in this By-Law and such tax shall become due and payable as follows:

50% of the final levy shall become due and payable on August 23, 2016 and 50% shall become due on October 25, 2016 and non-payment of the amount in full, on the date stated in accordance with this section shall constitute default.

4. A percentage charge of 1.25% shall be imposed for non-payment of taxes on the first day of default being the first day of the month following the due date and every month the default continues. On all taxes of the final tax levy in default on January 1, 2016 interest will be added at the rate of 1.25% per month for each month or fraction thereof the default that continues.

Penalties and interest added on all taxes of the final levy in default shall become due and payable and shall be collected forthwith as if the same had originally been imposed and formed part of such unpaid final tax levy.

5. The Finance Department may mail the final tax levy notice, or cause the same to be mailed, to the residence or place of business of such person indicated on the last revised assessment roll, specifying the amount of taxes payable.

6. Taxes are payable at the Municipality of Hastings Highlands, P. O. Box 130, 33011 Highway 62, Maynooth, Ontario K0L 2S0, or by means of your financial institution. All payments of taxes from a recognized financial institution shall be applied to individual tax accounts in accordance with the provisions contained in the Municipal Act, 2001. All taxes shall be deposited to the credit of the Municipality of Hastings Highlands.

Read a first, second, third time and finally passed this 18th, day of May 2016.

______Vivian Bloom, Mayor Robyn Rogers, Clerk

By-Law to provide for adoption of the levy Page 56 of 307 AGENDA ITEM #iii)

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By-Law to provide for adoption of the levy Page 57 of 307 AGENDA ITEM #i)

REPORT TO: Members of Council

FROM: Adrian Tomasini, Operations Manager

DATE: May 18, 2016, Regular Meeting of Council, Operations

RE: Monthly Operations Report

RECOMMENDATION: THAT Council receives the Monthly Operations Report as information only, as submitted by the Operations Manager.

ORIGIN: Road Maintenance

Brushing:  April 13, 14 & 15- Grubbing on Highway 62  April 20- Started on south end of Musclow Greenview Road.  April25- Brushing now continuing on North Baptiste Road.  April 27- Continue with grubbing on Highway 62  April 27- Brushing starting on Hicks Road.  April 28- Byers Road  April 29- Pritchard Road

Ditching:

N/A

Grading:  April 08- Moxam Road and Mooney Road.  April 14- Mountney Road and McCormack Road  April 15- Continued grading in Monteagle Ward  April 20- Grading north end of Monteagle Ward  April 25- Grading on Woodcox and Brethour Road.  April 27- Grading on Hybla Road and Cross Country Road  April 29- Paddy Road, McGregor Road and Echo Lake Road

Monthly Operations Report Page 58 of 307 AGENDA ITEM #i)

Potholes:

 April 05-Monteagle and Herschel Wards out repairing potholes on hard surface and gravel roads.  April 12- South Baptiste Road.  April13- Clarke Road, South Baptiste Road.  April 14- Musclow-Greenview Road  April 19- Continued patching in Monteagle Ward and Herschel Ward  April 21- Siberia Road  April 25- Hybla Road patching.  April 28- Patched sink hole on Highway 62 by White Duck Lake.  April 28- Mink Lake and Siberia Road

Washouts:

 On April 01, Crews responded to multiple washouts, as many as 14 roads within the Municipality. All roads were made safe for the weekend. Pylons and signage were erected where it was needed.  Throughout the week April 04 to April 06 Crews continued to repair roads due to washouts.  April 12- Old Madawaska Road and Woodcox Road.  April 26- Washout repair to Little Papineau Lake Road.

Shouldering:

 April 27- Grader shouldering on Musclow-Greenview.

Culverts:

N/A

Gravel Application:

 Over 250 loads of gravel used for washout.

Equipment:

 April 14 & 15- Removed plows and complete prep work for 20116-17 season.  April 15- Installed broom on loader unit.  April 19- B-W-M equipment maintenance,( Oil, greasing)  April20- installed water tank on unit 404. Needed for sweeping operations.  April 22- Repairs completed on Truck 412 conveyor chain.  April 22- Safety started on Float #801  April 26- Herschel and Monteagle Wards removed plow blades.

Sweeping:

 April 15- sweeping hardtop surfaces start in Herschel Ward.  April 19- Sweeping started on Maxwell Settlement and Musclow Greenview Road

Monthly Operations Report Page 59 of 307 AGENDA ITEM #i)

 April 20- Sweeping on Hybla, Road Parks Road, Peevers Road  April 25- Sweeping in Maynooth.  April 27- Sweeping started in Monteagle Ward, Welsh Road and New Carlow Road.  April 28- Sweeping on Graphite Road

Winter Maintenance:

 Winter storm on April 07, 20cm of snow. Crews called out at 4:00 am. All roads plowed sanded or salted.  April 08 Crews were out to finish cleanup from winter storm.  April 11 Crews in at 4:00 am to deal with other winter event. All roads, parking lots and sidewalks salted or sanded. (10 cm of snow )

Facilities

Maynooth Community Centre:

 April 14- Carr Electric repaired breaker issue with electrical panel.  Gravel application to MCC parking lot.

Hastings Highlands Centre:

 Put out benches, picnic tables and bicycle racks.

Garages:  General maintenance was completed.

Landfills  April 08- cleanup at Hickey Landfill  April 19- Papineau, Sand Bay and Wolfe Creek cover application applied.  April 20- Cover applied at South Baptiste Landfill.  April 21- Cover applied to North Baptiste Landfill.  April 22- Stock piling cover for Wolfe Creek, Sand Bay and Papineau Landfills. Also cover applied to East Lake and Lake St. Peter Landfills.  April 27-Clean-up of landfills started today at Wolfe Creek Landfill.

Monthly Operations Report Page 60 of 307 AGENDA ITEM #i)

Tenders:

 April 29- Public Tender Opening OP-2016-01(one Tonne Truck and Plow) *see report.

Training:

 Operations Manager received Certificate of Dangerous Goods Training, provided by Drain-All LTD. on April 13, 2016.  Operations Manager received Certificate of Completion for Basic Emergency Management on April 28, 2016.

BACKGROUND: Not Applicable.

FINANCIAL IMPACT: Not Applicable.

STRATEGIC PLAN CONFORMANCE: Not Applicable.

OPTIONS: Not Applicable.

REFERENCES: N/A

ATTACHMENTS: N/A

Respectfully submitted,

Adrian Tomasini Operations Manager

Monthly Operations Report Page 61 of 307 AGENDA ITEM #ii)

REPORT TO: Members of Council

FROM: Pat Pilgrim, CAO

DATE: May 18, 2016, Regular Council Meeting, Operations

Re: Bylaw # 2016 - 035 Agreement with Stewardship Ontario (“SO”) – New Municipal Hazardous or Special Waste Services

RECOMMENDATION: THAT Council approves Bylaw 2016-035 being a bylaw to authorize the execution of an Agreement between Stewardship Ontario (“SO”) and The Corporation of the Municipality of Hastings Highlands for the purposes of the waste diversion program for municipal hazardous or special waste (“MHSW”).

ORIGIN: The Municipality of Hastings Highlands is organizing a Household Hazardous Waste Event Day in the Municipality on Sunday, October 2nd, 2016 at 6 ANAF Road from 10:00 a.m. to 3:00 p.m. under the supervision and control of Drain-All Ltd.

BACKGROUND:

FINANCIAL IMPACT: $4,865. plus cost of lab packs

ATTACHMENTS: Bylaw 2016-035

Respectfully submitted

Pat Pilgrim, CAO

Bylaw #2016 - 035 Agreement with Stewardship Ontario ("SO") ... Page 62 of 307 AGENDA ITEM #ii)

THE CORPORATION OF THE MUNICIPALITY OF Hastings Highlands

BYLAW 2016-035 ______

Being a Bylaw authorizing the execution of an Agreement between The Corporation of the Municipality of Hastings Highlands and Stewardship Ontario (“SO”) for Municipal Hazardous and Special Waste (MHSW)

WHEREAS the Council of The Corporation of the Municipality of Hastings Highlands proposes to enter into an Agreement with Stewardship Ontario (“SO”) for materials accepted at a Household Hazardous Waste Event Day on October 2, 2016.

NOW THEREFORE The Council of The Corporation of the Municipality of Hastings Highlands ENACTS AS FOLLOWS:

1. The Mayor and Clerk of this Municipality are hereby authorized and empowered on behalf of the Municipality of Hastings Highlands to execute the Agreement entered into between this Municipality and Stewardship Ontario as of the 18th day of May, 2016 and affix the seal of this Municipality thereto.

Read a first, second and third time and passed this 18th day of May, 2016.

______Vivian Bloom, Mayor Robyn Rogers, Clerk

CERTIFICATE

I hereby certify that the foregoing is a true copy of Bylaw 2016-035 of the Corporation of the Municipality of Hastings Highlands in the County of Hastings duly passed at a meeting of Council of the said Corporation duly held on the 18th day of May, 2016 that the said Bylaw is under the seal of the said Corporation and signed by its proper officers as required by law and that the said Bylaw is in full force and effect.

Dated this 18th day of May, 2016.

______Robyn Rogers, Clerk

Bylaw #2016 - 035 Agreement with Stewardship Ontario ("SO") ... Page 63 of 307 AGENDA ITEM #ii)

NEW MUNICIPALHAZARDOUS OR SPECIAL WASTE SERVICES

AGREEMENT THIS AGREEMENT is made as of the 18th day of May, 2016.

BETWEEN:

STEWARDSHIP ONTARIO (“SO”)

— and —

HASTINGS HIGHLANDS(“MUNICIPALITY”)

collectively, the “Parties"

WHEREAS:

A. By letter received by Waste Diversion Ontario December 12, 2006, the Minister of the Environment for the Province of Ontario required Waste Diversion Ontario (“WDO”)to develop a waste diversion program for municipal hazardous or special waste ("MHSW") and that 80 act as the Industry Funding Organization (“IFO”)for the program;

S0, at the direction of and in cooperation with Waste Diversion Ontario, developed a municipal hazardous or special waste program plan for 9 materials (the Phase 1 materials), which was approved for implementation by the Minister of the Environment by letter dated February 19, 2008;

By letter received by Waste Diversion Ontario on July 22, 2008, the Minister of the Environment required WDO to develop an amended waste diversion program for MHSW that included all materials referred to as “Phase 2" and "Phase 3";

The amended MHSW Program Plan was approved by the Minister on September 22, 2009, took effect on July 1, 2010, and included 22 materials;

By Regulations 298/10 and 396/10, Phase 2 and 3 materials stewards were no longer required to pay fees to SO;

SO intends to submit a new program plan for the Phase 1 MHSW only to the Ministerfor approval (the “revised MHSWProgram Plan”);

80 and the Municipalitywish to enter into a new agreement concerning the provision of certain services by the Municipalityto S0 concerning the Phase 1 materials.

Bylaw #2016 - 035 Agreement with Stewardship Ontario ("SO") ... Page 64 of 307 AGENDA ITEM #ii)

NOW THEREFORE in consideration of the premises, the parties hereto agree as follows: .. . M D E. II 1.1. Terms beginning with capital letters and used herein without de?nition shall have the meanings given to them in either the Waste Diversion Act 2002 (Ontario) or the MunicipalAct, 2001 (Ontario), as the case may be unless othen/vise specified.

1.2. In this Agreement:

(3) “Agreement" means this Agreement and includes all schedules and amendments thereto;

(b) “Business Day” means Monday through Friday, excluding statutory holidays and any other day that the Government of Ontario has elected to be closed for business;

(d) “Collection Services" means all the activities, including those conducted at Events and Depots operated by or on behalf of the Municipality, for the purpose of receiving, classifying, packing, storing and transferring Obligated MHSW onto transportation vehicles, including the manifesting of the MHSW prior to transportation away from the Event or Depot;

“Commingled Materials” means the materials listed in Schedule E that can be safely packed together for transportation as per the Packing Standards;

(f) “Depot” means a collection and transfer facility/location operated by or on behalf of the Municipality for receiving MHSW from the public and/or Exempt Small Quantity |C&| Generators and transferring same to transporters for processing or recycling;

(9) “Diversion Report” means invoices, MHSW material tonnage reports, or other such documents as may reasonably be required by S0 from time to time for the validation of Claims Submissions;

(h) “End Processor” means a Service Provider that processes collected Obligated MHSW;

(i) “Event" means a one-day or other collection event, operated by or on behalf of a municipality to collect, pack, transport, weigh, and process MHSW from the public and/or Exempt Small Quantity |C&| Generators;

(J) “Exempt Small Quantity lC&l Generator” or “Exempt SQG” means a business that is not required to submit a Generator Registration Report with respect to MHSW under subsection 18 (1) of Regulation 347, made under the Environmental Protection Act (Ontario), as amended from time to time;

(k) “FOB” means free on board;

Document Name’ New Municipal Hazardous Or Special Waste Services Agreement— January 1, 2015

Bylaw #2016 - 035 Agreement with Stewardship Ontario ("SO") ... Page 65 of 307 AGENDA ITEM #ii)

(I) “Generator" means the ?nal user who generates waste which will be reused, recycled or disposed;

“Lab Pack Audit” means a lab pack study conducted by a third party, with optional observation by no more than two representatives of the Member Associations at their discretion, that follows a methodology designed by S0 with input from Member Associations to achieve a high level of statistical confidence, the results of which, after providing an opportunity for representatives of the Member Associations to review them in confidence, are used to determine the proportionate share of each Commingled Material to be paid by S0 as set out in this Agreement;

“Industry Stewardship Organization” or “ISO” means a group of stewards working collectively who manage and fund the recycling of their own designated waste, instead of paying fees directly to an industry Funding Organization to provide these services in accordance with Section 34 of the Waste Diversion Act.

‘Manifesting” means those activities associated with preparing a manifest for Post-Collection Services in accordance with Regulation 347 made under the Environmental Protection Act (Ontario);

(P) “Member Associations” has the meaning set out in Section 4.3;

(ti) “MHSW Program Plan” means the current MHSW waste diversion program as it applies to Phase 1 materials approved by the Minister pursuant to section 26 of the Waste Diversion Act, 2002 (Ontario), and any amendments thereto and replacements thereof;

(F) “MHSW Services" means the Collection Services andlor Post—Collection Services provided by the Service Provider;

“Minister" means the Minister of the Environment for the Province of Ontario;

(i) “Non-Commingled Materials" means the materials listed in Schedule E that must be packed separately for transportation as per the Packing Standards;

(U) “Obligated MHSW” means MHSW designated as Phase 1 in the Minister's program request letter to Waste Diversion Ontario received on October 25, 2010 requesting a revised waste diversion program for Phase 1 MHSW and as may be further defined by the Ministerfrom time to time;

(V) "Packing Standards” means the Waste Packing Protocols listed in Schedule “E” as amended by S0 from time to time;

(W) “Post-Collection Services” means the management of Obligated MHSW after delivery of such MHSW to a transportation Service Provider FOB the Event or Depot location, including but not limited to transportation of Obligated MHSW materials from Events and Depots, consolidation, sorting, weighing, processing, recycling, and safe disposal of residual waste and other post-collection waste management activities;

Document Name‘ New Municipal Hazardous Or Special Waste Services Agreement - January 1. 2015

Bylaw #2016 - 035 Agreement with Stewardship Ontario ("SO") ... Page 66 of 307 AGENDA ITEM #ii)

(x) “Service Provider” means the Municipality andlor a commercial party that provides MHSW Services to S0 or the Municipalityas the case may be; and

(y) “SO Portal” means SO’s online system for uploading Claims Submissions.

Ml:l§.IN.§§nLis9§

Schedule “A”to this Agreement sets out schematically three different service location types for the provision of MHSWServices by the Municipalityto S0. These are as follows: (a) Depot

(b) Event

For the purpose of this Agreement, SO and the Municipalityhave agreed that the service location types marked with an “X" below will be the ones under which the Municipality willprovide MHSW Services to S0.

Depot X Event Event (and transportation to Depot)

2.2. SO and Municipalitymay agree in writing at any time to change the service location type under which Municipalityis providing MHSW Services to S0 herein to the other service location type listed above and described in Schedule “A” hereto or to add another service location type, and this Agreement shall be deemed to have been amended accordingly.

2.3. The Parties recognize that there may be changes, including addition or removal of some materials, to the MHSW Program Plan. In the event of such changes, either Party may request appropriate amendments to this Agreement to reflect those changes, and the Parties will negotiate same in good faith, failing which the matter will be resolved by arbitration in accordance with the provisions hereof.

2.4. The Parties also understand that an Industry Stewardship Organization (ISO) may, at any time, be approved by the Board of Waste Diversion Ontario for one or more of the Obligated MHSW materials. Inthe event an ISO is approved by Waste Diversion Ontario (WDO), SO will have no responsibility to pay for MHSW Services provided by the Municipalitywith respect to the materials for which the ISO is then responsible on and after the effective date of such approval by WDO, unless SO provides written notice to the Municipalityindicating that there will not be any changes to the then current MHSW Services within 30 days of the ISO approval date.

Document Name. New Municipal Hazardous Or Special Waste Services Agreement— January 1, 2015

Bylaw #2016 - 035 Agreement with Stewardship Ontario ("SO") ... Page 67 of 307 AGENDA ITEM #ii)

§_._Q Brigg and Egymem

3.1. Price

(a) MHSW Sen/ices — Depot. As described in Schedule “A” hereto, 80 will pay for MHSWServices provided by the Municipalityas follows:

(i) SO willpay the Municipalitythe hourly rate as set out in Schedule “C" for the Total Reimbursable Hours of Operation as speci?ed in Schedule “B" for the Collection Services.

(ii) 50 will pay the Municipality SO’s proportionate share (weight of Obligated MHSW as a proportion of total weight of transported MHSW) of the Post- Collection Services transportation costs for the Comminglecl Materials to a maximum of the Current Price as de?ned in Section 3.6 of this Agreement. The proportionate share will be based on the most recent Lab Pack Audit conducted by or on behalf of by an authorized representative of SO.

Post-Collection Services for Non-Commingled MHSW collected at Depots will be paid directly to Service Providers by 80 as part of the Municipal Depot Transportation and Processing incentive Program (“MDTPIP”) and/or Automotive incentive Program ( "A|P").

(b) MHSW Services — Event. As described in Schedule “A” hereto, SO will pay for MHSWServices provided by the Municipalityas follows:

(i) 80 willpay the Municipalityan amount per tonne as set out in Schedule “C” for the Collection Services and Post-Collection Services for each of the agreed upon Events speci?ed in Schedule “B”. The actual weight of the Obligated MHSW as determined by the Service Provider providing the Post- Collection Services will be used. SO will pay the Municipality SO’s proportionate share (weight of Obligated MHSWas a proportion of total weight of transported MHS\/V) for the Commingied Materials. The proportionate share will be based on the most recent Lab Pack Audit conducted by or on behalf of by an authorized representative of SO.

(c) MHSW Services — Event (and transportation to Depot). As described in Schedule “A”hereto, SO will pay for MHSW Services provided by the Municipalityas follows:

(i) SO will pay the Municipality an amount per tonne as set out in Schedule “C” for the Collection Services and transportation of Obligated MHSW to a Depot for each of the agreed upon Events speci?ed in Schedule The actual weight of the Obiigated MHSW as determined by the Service Provider providing the Post—Collection Services will be used. SO will pay the Municipality SO’s proportionate share (weight of Obligated MHSW as a proportion of total weight of transported MHSW) for the Commingled Materials. The proportionate share willbe based on the most recent Lab Pack Audit conducted by or on behalf of by an authorized representative of SO.

(ii) SO will pay the Municipalityfor Post-Collection Services (transportation from Depot and end processing) as set out in Section 3.1(a)

Document Name: New Municipal Hazardous Or Special Waste Services Agreement — January 1. 2015

Bylaw #2016 - 035 Agreement with Stewardship Ontario ("SO") ... Page 68 of 307 AGENDA ITEM #ii)

3.2. Payment

(a) MHSW Services — Depot.

(i) For Depot Collection Services payable pursuant to Section 3.1(a)(i), SO will pay the Municipalitypursuant to this Agreement within thirty (30) days of the end of each calendar month.

(ii) To receive payment for Depot Post-Collection Services for the Commingled Materials, the Municipalitymust upload a Claims Submission via the SO Portal and send SO a copy of the shipping manifest(s) and Diversion Report(s) from the End Processor with respect to the Commingled Materials. The Claims Submission is to be submitted by Municipalityto S0 within thirty (30) days of Municipalityreceiving the related Diversion Report(s) but no later than the end of the following calendar quarter. SO willvalidate the Claims Submission with the manifest(s) and Diversion Report(s) received from Municipality within thirty (30) days of receipt and SO will pay the Municipality pursuant to this Agreement within thirty (30) days of the date on which SO determines the claim to be correct and accurate. If any errors or omissions are found, SO will issue a payment adjustment and SO may require a corrected Claims Submission from the Municipality.

(b) MHSW Services - Event.

(5) To receive payment for Event Collection Services and Post-Collection Services, the Municipalitymust upload a Claims Submission via the SO Portal and send SO a copy of the shipping manifest(s) and Diversion Report(s) from the End Processor with respect to the Obligated MHSW. The Claims Submission is to be submitted by Municipalityto S0 within thirty (30) days of Municipalityreceiving the related Diversion Report(s) but no later than the end of the following calendar quarter. 80 willvalidate the Claims Submission with the Diversion Report(s) received from Municipalitywithin thirty (30) days of receipt and SO will pay the Municipality pursuant to this Agreement within thirty (30) days of the date on which SO determines the claim to be correct and accurate. if any errors or omissions are found, SO will issue a payment adjustment and SO may require a corrected Claims Submission from the Municipality.

(i) To receive payment for Event Collection Services and transportation of Obligated MHSW to a Depot, the Municipality must upload a Claims Submission via the SO Portal and send S0 a copy of the shipping manifest(s) with respect to the Obligated MHSW. The Claims Submission is to be submitted by Municipalityto S0 withinthirty (30) days of Municipalityreceiving the related manifest(s) but no later than the end of the foilowing calendar quarter. 80 willvalidate the Claims Submission with the manifest(s) received from Municipality within thirty (30) days of receipt and 80 will pay the Municipalitypursuant to this Agreement within thirty (30) days of the date on which SO determines the claim to be correct and accurate. if any errors or

Document Name: New Municipal Hazardous Or Special Waste Services Agreement- January 1, 2015

Bylaw #2016 - 035 Agreement with Stewardship Ontario ("SO") ... Page 69 of 307 AGENDA ITEM #ii)

omissions are found, SO willissue a payment adjustment and 80 may require a corrected Claims Submission from the Municipality.

3.3. Municipality will provide any additional back-up/supporting information reasonably requested by Soto verify the accuracy of the Claims Submissions from time to time.

3.4. The Municipality will not charge residential Generators of MHSWfor collection of MHSW at its Depots or Events.

3.5. Late Submission Penalties

(a) 80 may reduce amounts payable under Claims Submissions which are not submitted to S0 within the time periods set out in section 3.2(a)(ii), (b) and (c) by ?ve (5%) per cent per month.

(b) 80 willhave no responsibility to pay and Municipalitywillforfeit the right to claim for, any Claim Submission in respect of a calendar year which is not received by 80 within three (3) months of the end of that calendar year.

3.6. Upon execution of this Agreement, and if the Municipality is providing Depot Collection Services, the Municipality shall provide to 80 a schedule of prices for Post-Collection Services of Commingled MHSW in effect as of December 31, 2012. The Municipality shall not submit a Claim Submission to S0 for Post-Collection Services, and SO shall not pay for Post-Collection Services, at a price higher than the price in effect as of December 31, 2012 or subsequently approved by S0 (the “Current Price"), without the Municipalityfirst obtaining prior written approval from S0. The Municipalityshall request in writing to S0 approval for a price change, providing the number of bids, the accepted bid prices, the lowest bid prices (keeping the name of the bidder con?dential if required), and any changes to the current prices for such Post-Collection Services.

For greater certainty, payments made subject to section 3.2(a)(ii) shall not exceed the Current Price. Ie.m1 The initialterm of this Agreement willbe for a period commencing on May 1, 2016 and unless otherwise extended or terminated earlier in accordance with the provisions of this Agreement shall continue for eight (8) months ending on December 31, 2016 (the “lnitial Term").

4.2. At the expiry of the InitialTerm this Agreement willautomatically renew for successive renewal terms (each a “Renewal Term”) of twelve (12) months each unless written notice of termination is provided by either party to the other party at least ninety (90) days prior to the expiry of the initial Term or the then current Renewal Term, as applicable. The InitialTerm and if applicable, any Renewal Terms, are referred to as the “Term" of this Agreement.

4.3. At least one hundred and ?fty (150) days prior to the expiration of the InitialTerm or the then current Renewal Term (as applicable) SO will invite representatives from the Regional Public Works Commissioners of Ontario, the Association of Municipalities of Ontario, and the MunicipalWaste Association (the “Member Associations") to meeting(s)

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hosted by S0 with the purpose of sharing any changes to the Lab Pack Audit methodology and results, and to discuss possible changes to the Collection Accessibility Schedules and Payment for Collection Services as set out in Schedule “B"and Schedule “C" respectively. SO’s position on changes to Schedule “B"and Schedule “C"following the foregoing meeting(s) will be communicated to the Municipalitywithin one hundred and twenty (120) days of the expiration of the InitialTerm or the then current Renewal Term (as applicable). II [Q l. .H Title to all Obligated MHSWcollected by Municipalityat Events and Depots willbelong to S0 from the time of collection, and whether the Obligated MHSW is transported to the End Processor by the Municipality's Service Providers or SO’s Service Providers. Any contract entered into between Municipality and an End Processor for Obligated MHSW must provide that title transfers to the End Processor in accordance with the Processor Standards in Schedule as amended from time to time.

(a) Notwithstanding the foregoing, if the Municipality operates a reuse program for any Obligated MHSW, title to the Obligated MHSW being reused shall transfer to municipality one (1) second prior to being given to the person or entity requesting it for reuse purposes.

(b) Notwithstanding the foregoing, in the event an ISO is approved by WDO, title to the Obligated MHSW with respect to the materials for which the ISO is then responsible will not belong to S0 or SO’s Service Providers unless SO provides written notice to the Municipalityindicating that there willnot be any changes to the then current MHSWServices within 30 days of the |SO approval date.

5.2. in performing the MHSW Services hereunder, Municipalityrepresents and warrants that it will at all times, and will require its service providers to, have all Certificates of Approval and any other approvals required and that it will otherwise comply at all times and require its senlice providers to comply, with all applicable laws, regulations and requirements of any governmental authority having jurisdiction, including without limitationthe Ontario Ministry of the Environment and the Ontario Ministry of Labour.

§:E|.. 5 !I Haw]. SO may develop or propose amendments, from time to time, to policies, standards and guidelines reiative to the provision of MHSW Services. SO wiliendeavour to provide the Member Associations suf?cient time to comment on the proposed amendments for the purposes of reaching consensus in support of implementing the proposed amendments, and for clarifying potential impacts to the Municipality.

6.2. The S0 MHSW Collection Site Standards in effect at the time of entering into this Agreement are included in Schedule

6.3. Municipalitywilluse best efforts to comply with and willrequire that any of its contractors supplying MHSW Senlices use best efforts to comply with, the provisions of all such policies, standards and guidelines as they pertain to the provision of the MHSW Services. SO will communicate any new or amended such policies, standards and

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guidelines to Municipality via email and will post copies of such new or amended policies, standards and guidelines on SO’s website as they are developed.

6.4. Municipality may provide written notice within thirty (30) days of receiving such communication that it does not wish to comply with a new or amended policy, standard or guideline, and in the event that the Municipality provides such written notice either Party may exercise the termination provisions of 19.4(b).

Prmin in

Proper education and promotion of the MHSW Program Plan is essential to its success. Municipality will work cooperatively with S0 in undertaking such promotion and education activities with respect to the MHSW Program Plan and collection of the obligated MHSW as set out in Schedule “D" and as may otherwise be reasonably requested by S0 from time to time.

Each party (the “Indemnifying Party") hereby indemnifies and saves harmless the other party (the “Indemni?ed Party”) on its behalf and as trustee for, its respective directors, officers, contractors, employees and agent, from and against any and all manner of actions or causes of actions, damages (but not including consequential damages), costs, loss or expenses of whatever kind (including related legal fees on a full indemnity basis) which the indemnified Party, its directors, officers, contractors, employees and agents may sustain, incur or be put to by reason of or directly or indirectly arising out of any breach of this Agreement by the other party or any wilfulmisconduct or negligence of the lndemnifying Party or any person for whom the Indemnifying Party is, at law, responsible, in relation to matters arising out of this Agreement.

8.2. The Municipality will, during the tenn of the Agreement, self—insure,maintain at its expense and/or require any Service Provider to maintain at either the Municipality's or Service Provider's expense Comprehensive General Liabilitycoverage with limits of not less than $5,000,000 (?ve million dollars) per occurrence. For clarity, only the Municipalitycan self~insure.

8.3. The Comprehensive General Liabilitypolicy of insurance referred to in this section will include SO as an additional insured.

8.4. Unless the Municipality wholly self-insures, the Municipality will deliver a copy of Certificate(s) of Insurance maintained by the Municipalityor a Service Provider pursuant to this Agreement, upon the effective date of this Agreement, and annually upon renewal of the Municipalityor Service Providers insurance, naming 80 as an additional insured with the following language:

“Stewardship Ontario and its af?liated entities, officers, partners, directors, employees, representatives and agents are included as Additional insureds for Comprehensive General Liability. Such coverage is primary and non- contributing.”

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If the Municipality whotly self-insures, the Municipality will deliver a letter stating such self-insurance to S0 upon the effective date of this Agreement, and annually upon each automatic renewal of this Agreement.

8.5. The Certificate(s) of Insurance, referred to in subsection 8.4, must also provide that SO will be provided with thirty (30) days advance written notice of cancellation, termination, non-renewal or material change.

§2

9.1. The Municipality may not subcontract or assign any of its rights or obligations under this Agreement or any part thereof without the prior written consent of SO.

9.2. Notwithstanding subsection 9.1, the Municipality may assign any of its rights or obligations under this Agreement or any part thereof without the prior written consent of, but with written notice to, S0:

(a) from a Lower-tier Municipalityto an Upper-tier Municipality or vice versa;

(b) to a municipal service board pursuant to sections 194 to 202 of the Municipal Act, 2001, as amended; or

.19..QN9.ti£§§

Any notice, request, demand or other instrument or communication herein provide, permitted or required to be given by either S0 or the Municipalitywillbe in writing and sufficiently given if delivered personally, by facsimile transmission or other electronic means of written communication tested prior to transmission to the extent such testing is available (unless otherwise expressly provided herein) or if sent by registered mail to the following respective address hereinafter set out, namely:

Notices to S0 willbe delivered to:

Director, Program Planning Stewardship Ontario 1 St. Clair Avenue West, Suite 701 Toronto, ON M4V1K6 Facsimile: (416) 323-3185 Email: [email protected]

Notices to The Municipalitywillbe delivered to:

Pat Pilgrim, CAO Hastings Highlands Hwy 62N, PO Box 130 KOL2S0 Facsimile: 613-338-3292 Email: [email protected]

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Any such notice if delivered personally, by facsimile transmission or by other electronic means willbe conclusively deemed to have been given on the day of personal delivery, or facsimile transmission or electronic communication (and if after 5 pm. ET. the next following Business Day), or if mailed as aforesaid, willbe conclusively deemed to have been received on the ?fth (5"‘)business day following the day on which such notice is mailed as aforesaid (except during a postal strike in which case such notice shall be delivered via courier). Either party may, at any time, give written notice to the other of any change of address (postal and/or email) of the party giving such notice and from and after the giving of such notice the address therein speci?ed shall (in the absence of knowledge to the contrary) be deemed to be the address of such party for the giving of notices thereafter. m 11.1. This Agreement does not create and willnot in any circumstances create or be deemed to create a partnership or joint venture between the parties. For all purposes Municipalitywillbe an independent contractor.

12.Q§91e:a.b.il.i1x

12.1. If any provision of this Agreement is detennined by a court of competent jurisdiction to be invalid, illegal or unenforceable in any respect, such determination willnot impair or affect the validity, legality or enforceability of the remaining provisions hereof, and each provision is hereby declared to be separate, severable and distinct. To the extent that any such provision is found to be invalid, illegal or unenforceable, the parties hereto will act in good faith to substitute for such provision, to the extent possible, a new provision with content and purpose as close as possible to the provision so determined to be invalid, illegal or unenforceable.

13.1. No amendment or waiver of any provision of this Agreement willbe binding on any party unless consented to in writing by such party. No waiver of any provision of this Agreement willconstitute a waiver of any other provision, and no waiver willconstitute a continuing waiver unless otherwise provided. M&

14.1. Each party willexecute all such documents and do all such other acts and things as may be necessary or desirable from time to time in order effectively to carry out the provisions of this Agreement and will not to take any action, or omit to take any action, that would constitute a breach of this Agreement.

1§&”I].|E E E... 15.1. No person or entity which is not a party hereto will have any rights or obligations pursuant to this Agreement or be permitted to place any reliance on anything in this Agreement or on the continuation of this Agreement.

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1§..Q

16.1. This Agreement may be executed in counterparts, and may be transmitted by facsimile or secure electronic document (PDF) each of which willconstitute an original and all of which taken together will constitute one and the same instrument.

E2ms_llllaicnr.e

17.1. In the event that either party hereto is delayed or hindered in the performance of any act required herein by reason of Acts of God, riots, insurrection, war or other reasons of a like nature not the fault of such party (an “Event of Force Majeure”), then the performance of such act will be excused for the period of the delay and the period for performance of any such act willbe extended for a period equivalent to the period of such delay. The party whose performance of this Agreement is or may reasonably be expected to be affected by an Event of Force Majeure willpromptly notify the other party of the existence of such circumstances and will use its best efforts to resume and complete performance. Whenever a party is reasonably certain that such an Event of Force Majeure is likely to occur, it willnotify and consult with the other party as soon as practicable. All time periods for the performance of obligations hereunder will be extended by a period corresponding to the time period of any delay caused by the occurrence of an Event of Force Majeure. 119 E. :3 I. 18.1. All disputes arising out of in connection with this Agreement, or in respect of any legal relationship associated with or derived from this Agreement, that cannot be resolved withinthirty (30) days by a senior representative of each party, willupon written notice by any party to the others be arbitrated and finally resolved by one (1) arbitrator qualified by education, experience or training to render a decision upon the issues in dispute and who has not previously been employed by any party or any of their affiliates, and does not have a direct or indirect interest in any party or the subject matter of the arbitration. Such arbitrator will either be mutually agreed upon by the parties within thirty (30) days after written notice from any party requesting arbitration or, failing agreement, Waste Diversion Ontario may appoint the arbitrator on behalf of the Parties after receiving written submission from both. 1.. 19.1. If.in the reasonable opinion of either party, there has been a breach of this Agreement by the other party (the “defaulting party"), the Municipality or $0 (the “party giving notice”) may give the defaulting party written notice to remedy the breach or default within sixty (60) days, failing which the Agreement may be terminated. In the event that the remedy of such breach reasonably requires more than sixty (60) days, the defaulting party willso advise the party giving notice forthwith and provide a revised timetable for remedying the breach. The party giving notice willnotify the defaulting party in writing as to whether the revised time line is acceptable and, if it is, the revised time line to remedy such breach willapply.

19.2. On the date of termination neither party shall have any obligations, financial or otherwise.hereunder save and except for matters and payment obligations arising prior to the date of termination.

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19.3. Either Party may terminate this Agreement for any reason whatsoever save and except for matters arising from sections 19.‘! & 19.4, without cause, cost or penalty, save and except for matters arising prior to termination, upon providing the other Party with ninety (90) days prior written notice of its intention to terminate this Agreement.

19.4. Either Party may terminate this agreement immediately upon written notice to the other Party. except as expressly stated, if:

(a) Either Party assigns or subcontracts any of its rights or obligations under this Agreement or any part thereof except as expressly provided for herein; or

(b) the Municipality provides written notice that it will not comply with any new or amended policies, standards and guidelines developed by So as per section 6.1; or

(c) the Municipalityfails to keep the terms of this Agreement con?dential as per section 26.1, in such instances only SO may terminate this agreement; or

(d) a receiver or trustee is appointed for any part of the assets of SO.

29.9 §_w2Liy.a1 20.1. Articles 8, 19.2 and 26 of this Agreement willsurvive termination or expiry and continue in fullforce and effect. ZLQ Hr. IE I.. 21.1. The parties shall execute such further and other documents, cause such meetings to be held, resolutions passed and by-laws enacted, exercise their vote and influence, do and perform and cause to be done and performed such further and other acts and things as may be necessary or desirable in order to give full effect to this Agreement and every part thereof. 22.9 En.t1Le.A9r.e.ems:nt 22.1. This Agreement constitutes the entire agreement between the parties with respect to all of the matters herein and supersedes and replaces all previous agreements, whether oral or written, concerning the same or similar subject matter. 2.342 in v 23.1. The division of this Agreement into articles and sections is for convenience of reference only and willnot affect the interpretation or construction of this Agreement. Si9.1eu1in9.l..aw 24.1. This Agreement will be governed by and construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable therein and each of the parties hereto agrees irrevocably to conform to the non-exclusive jurisdiction of the Courts of such Province.

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2549 Legislation References 25.1. Any reference in this Agreement to any law, by-law, rule, regulation, order or act of any government, governmental body or other regulatory body will be construed as a reference thereto as amended or re-enacted from time to time or as a reference to any successor thereto. gm .1. 26.1. Subject to any legal requirements, including those included in the Municipal Act, 2001 and the Municipal Freedom of Information and Protection of Privacy Act (“MF|PPA"), Municipalitywillat all times treat Schedule “C"and the ?nancial terms contained therein as private and con?dential information. Notwithstanding the foregoing, Municipalitymay provide Schedule “C” and the ?nancial terms contained therein to the Member Associations solely for the purpose of discussion with S0 as set out in section 4.3 of this Agreement.

To the extent permitted under MFIPPA, Municipality will inform S0 of any request made of Municipalityunder MFlPPA for any records related to this Agreement that may reveal a trade secret or scientific, technical, commercial, ?nancial or labour relations information supplied in con?dence by S0 to Municipality so that 80 will have an opportunity to make representations to Municipality with respect to the proposed disclosure.

' h R i

27.1. The rights, remedies and privileges in this Agreement given to the Parties:

(8) are cumulative and any one or more may be exercised;

(D) are without prejudice to and are in addition to and apply notwithstanding any other provisions in this Agreement; and

(c) are not dependent or conditional upon, or in any way lessened, restricted or affected by any other provisions of this Agreement.

2&2 §s2h.eLlule§ 28.1. Schedules “A”through “E”are attached hereto and incorporated in and form part of this Agreement.

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IN WITNESS WHEREOF the parties hereto have executed this Agreement as of

the date first set out above.

STEWARDSHIP ONTARIO

by:

Name: David Pearce

Title: Managing Director

HASTINGS HIGHLANDS

by:

Name: Vivian Bloom

Title: Mayor

by:

Name: Robyn Rogers Clerk

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SCHEDULE “A” — MHSWSERVICES

DEPOT

Conec?on Services MunicipalitySubmits Claims Obugated MHSW g:-_-_> Submission With Su ortin (rate per hour) Documenta Ion For PO (monthly)

Municipal Sgrt Municipal Sort Non-Commingled MHSW Commingled MHSW (paints 8. coatings. oil?lters.oil (fertilizer, pesticides, solvents) containers.antifreeze, single~use batteries, pressurized containers) £1 £1

Municipal Transporter MDTPIP § AIP Transporters Commingled MHSW Nomcommingled MHSW (SO pays share of tonnes) (SO pays transporters directly)

Municipal Processor MDTPIP 8.AIP Processors Commingled MHSW Non-Commingled MHSW (S0 pays actual weight) (80 pays processors directly) 11 SO Pays Post-Collection Services Municipality submits Post-Collection costs to S0 for Purchase Order (with Diversion Report)

The Municipalityor the Municipality's Service Provider provides Depot Collection Services for Obligated MHSW. SO pays the Municipalityan hourly rate for the Collection Services. Commingled MHSW may be packed in transportation containers withother non-Phase 1 MHSW materials at municipal Depots as per Packing Standards. For Commingled MHSW.the Municipality is to contract for transportation and processing of such Commingled MHSW and SO willpay its proportionate share of the transportation (by weight as determined by Lab Pack Audit) and processing (by actual weight) costs for the Commingled MHSW. Non-Commingled MHSW are to be separately sorted by material as per Packing Standards by the Municipalityat its Depots and made ready for pick-up by approved MDTPIP and AIP transporters.

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EVENT

Collection Services Obligaled MHSW (cost per tonne) ll

Municipal Transporter Obligated MHSW (included in cost per tonne) 11 Municipal Processor Obllgated MHSW (included in cost per tonne) I1 30 Pays Collection 8. Post-Collection Services Municipality submits Post-Collection costs to S0 for Purchase Order (with Diversion Report)

The Municipality or the Municipality'sService Provider provides Event Collection Services for Obligated MHSW. The Municipality may combine Events with other activities, including collection of non-Phase 1 MHSW. SO pays the Municipality a cost per tonne of Obligated MHSW as per Schedule “C" for the Collection and Post-Collection Services.

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EVENT(and transportation to Depot)

Collection Services Obligated MHSW (cost per tonne)

Transportation To Depot Obligated MHSW (included in cost per tonne) ll ll Municipal Sort Municipal Sort Non—CommingledMHSW Commingled MHSW (paints 8. coatings. oil ?lters, oil (fertilizer, pesticides. solvents) containers, antifreeze, single-use batteries, pressurized containers) l1 l1

Municipal Transporter MDTPIP 8. AIP Transporters Commingled MHSW Non—CommingledMHSW (SO pays share of tonnes) (SO pays transporters directly) ll ll Municipal Processor MDTPIP 8.AIP Processors Commingled MHSW Non-Commingled MHSW (SO pays actual weight) (SO pays processors directly) ll SO Pays Post—Col|ection Services Municipality submits Post«Collection costs to S0 for Purchase Order (with Diversion Report)

The Municipality or the Municipality's Service Provider provides Event Collection Services for Obligated MHSW and transports the collected Obligated MHSW to a Depot. SO pays the Municipalitya cost per tonne. Commingled MHSW may be commingled with other non-Phase 1 MHSW materials at municipal Depots as per Packing Standards‘ For Comrningled MHSW, the Municipalityis to contract for transportation and processing of such Commingled MHSW and 80 willpay its proportionate share of the transportation (by weight as determined by Lab Pack Audit) and processing (by actual weight) costs for the Commingled MHSW. Non-Commingled MHSW are to be separately sorted by material as per Packing Standards by the Municipalityat its Depots and made ready for pick-up by MDTPlPand AIP transporters.

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SCHEDULE “B” — COLLECTIONACCESSIBILITY SCHEDULES

Municipality willcollect Obligated MHSW Materials from its residents according to the following Collection Accessibility Schedules.

Depots

_ V V °‘V r°§:;:::?H ‘ V

Total Reimbursable Hours of Operation: 0

Events

we I

October 2016 Hastings Highlands 10am _ 2. D§{;1f“ONKOL250 3pm Dralrwlll Ltd.

Total Events er Quarter Q1 'Q2 (3:03-:7 Q4, 0 0 O 1

Municipality willuse commercially reasonable efforts to submit Event Collection Accessibility Schedules to S0 for approval by March 31"of the calendar year in which the Events willbe held, and in all cases willsubmit Event Collection Accessibility Schedules not less than sixty (60) days priorto the next planned Event. Once approved by So, the updated information on Event Schedules willbe deemed to be incorporated into this Agreement.

INITIALLEDBY MUNICIPALITY:

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SCHEDULE “C” — PAYMENTFOR COLLECTION SERVICES

SO willpay the Municipality for MHSW Collection Services as follows:

For MHSW Services - Depot, SO will pay the Municipality the Hourly Rate (de?ned below) per hour plus applicable taxes for the Total Reimbursable Hours set out in Schedule to be paid in twelve (12) equal monthly instalments. For greater clarity, the monthly instalment will be calculated as Total Reimbursable Hours divided by twelve (12) and multiplied by the Hourly Rate.

The “Hourly Rate” is $0.00.

If any individual materials are removed from the scope of this Agreement as a change pursuant to section 2.3 of this Agreement, the component amounts below for the remaining in-scope materials willbe used to calculate the new reduced Hourly Rate. In such an event, the Hourly Rate will then be the sum of the component amounts for each individual material that remains withinthe scope of the Agreement, as set out in the table below.

Individual Material (for obligated Component Amount MHSW) Antifreeze, and the containers in which it is $0.00 contained Fertilizers, and the containers in which they $0.00 are contained Containers that have a capacity of 30 litres $0.00 or less and that were manufactured and used for the purpose of containing lubricating oil

Oil?lters — after they have been used for $0.00 their intended purpose Paints and Coatings, and containers in $0.00 which they are contained Pesticides, and the containers in which $0.00 they are contained

Pressurized containers — non-refillable $0.00

Pressurized containers - re?llable $0.00 Singie~use dry cell batteries $0.00 Solvents, and the containers in which they $0.00 are contained

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For MHSW Services — Event, SO will pay the Municipality a rate of $1,100.00 per tonne of Obligated MHSWplus applicable taxes.

For MHSW Services — Event (and transportation to Depot), 80 willpay the Municipality a rate of $0.00 per tonne of Obligated MHSW plus applicable taxes.

INITIALLEDBY MUNICIPALITY:

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SCHEDULE “D” - PROMOTION & EDUCATION

The Municipalitywillactively promote the collection of Obligated MHSW and the Orange Drop brand through municipal publications, events and activities that support the Municipality’s waste management strategy. The Municipalitywillnot charge S0 for any promotion or education activities unless SO has agreed to such charges in advance in writing. SO’s decision not to pay for speci?c promotion and education activities does not discharge the Municipalityfrom its obligation to inform the Municipality’s residents of its Collection Accessibility Schedules (see Schedule "B”).

Ifthe Municipalityhas a waste management webpage then the Municipalitywillpost the Collection Accessibility Schedules, the Orange Drop logo and a linkto www.makethedrog.ca on the aforementioned webpage at no cost to S0.

The Municipalitymust submit to S0 draft copies of all publications using SO trademarks and logos for approval, which 80 may withhold for any reason.

The Municipality,its employees and Service Providers willnot engage in any activity that may cause or perceive to cause harm to Stewardship Ontario or any brand owned by 80, such as Orange Drop.

The Municipalitywillperiodicallyeducate its residents about the BUDS message: - Buy only what you need - Use it all up - Divert - Safely dispose of the rest

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SCHEDULE “E” — SO STANDARDS

Commingled Materials

- Single-use dry cell batteries (collected at Events),

that are Obligated MHSW;

Non-Commingled Materials

- Antifreeze, and the containers in which it is contained, - Containers that have a capacity of 30 litres or less and that were manufactured and used for the purpose of containing lubricating oil,

- Oil ?lters — after they have been used for their intended purpose, - Pressurized containers, and - Single-use dry cell batteries (collected at Depots),

that are Obligated MHSW;

The following are SO’s MHSW Collection Site Standards applicable to this Agreement as of the date of this Agreement. Revisions to these standards willbe posted on vwvvv.stewardshipontario.ca

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Thinking Municipal Hazardous or Special Waste beyond the box Collection Site Standards . . Effectwe' : octo ber 1,2012 Stewardship Ontario

To the extent that there is any conflict between these MunicipalHazardous or Special Waste (MHSW) Collection Site Standards and the requirements of applicable laws and regulations, the requirements of applicable laws and regulations apply. The collection site operator is required to comply with the requirements of the applicable laws and regulations and inform Stewardship Ontario of such actions. For greater certainty, in the event that the Stewardship Ontario standards impose requirements that are more stringent or additional to the requirements of applicable laws and regulations but do not con?ict with such laws and regulations, the collection site operator is required to comply with the Stewardship Ontario standards as well as with applicable laws and regulations

Background:

Stewardship Ontario operates the MHSW program to ensure certain hazardous and special wastes are collected and recycled or otherwise safely disposed of in an environmentally appropriate way.

Stewardship Ontario was directed by the Ontario Minister of the Environment to plan, implement and operate the MHSWProgram for Phase 1 materials. Phase 1 materials are: e Antifreeze, and containers in which they are contained - Fertilizers, and the containers in which they are contained - Oil containers that have a capacity of 30 litres or less and that were manufactured for the purpose of containing lubricating oil

o Oil Filters — after they have been used for their intended purpose - Paints and Coatings, and containers in which they are contained - Pesticides, and the containers in which they are contained - Pressurized containers - Single-use dry cell batteries - Solvents, and containers in which they are contained

The MHSW Program Plan, rules and material definitions can all be viewed on the Stewardship Ontario website at www.stewardshipontario.ca.

Purpose:

The MHSW Collection Site Standards define the minimum operating requirements to qualify as a Stewardship Ontario collection site for Phase 1 MHSW. Aillocations wishing to act as a collection site on behalf of Stewardship Ontario must be approved by Stewardship Ontario or by an approved Stewardship Ontario transporter that has authorization to approve collection sites.

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The MHSW Collection Site Standards do not absolve collection sites from any federal, provincial and/or municipal legislation and regulations applicable to their operation. it is the collection site’s responsibility to be aware of, and abide by, all such legislation and regulations.

Stewardship Ontario reserves the right to review and revise these standards on an ongoing basis. The most current version willbe posted on the Stewardship Ontario website. Stewardship Ontario will,as a courtesy, provide notification of changes to active collection sites for which it has current email addresses; however, it is the collection site's responsibility to regularly check the Stewardship Ontario website for revisions.

Who this applies to:

For the purposes of these standards, a Collection Site Operator means the operator of a location at which MHSWis received from the public and/or a small quantity or lC&Igenerator, or via the site's internal operations from which a transporter willpick up MHSW and transport it to an approved MHSW processor. These standards apply to the following two types of collection sites:

1. Type A sites: Sites that receive a wide range of MHSW, and 2. Type B sites: Sites that collect one or more of the following wastes:

— Single use dry cell batteries;

— Paints and coatings;

— Antifreeze and oil filters;

— Empty oil or antifreeze containers; - Pressurized containers (generated by campers at campgrounds and collected on site)

Enforcement of these Standards:

Collection site operators shall: - Provide Stewardship Ontario with all reasonable information relating to these standards or any matter that relates to the MHSW program or procedures of Stewardship Ontario; - Acknowledge that Stewardship Ontario has a right of access to any and all such information during normal business hours and on 24 hours’ notice.

Moreover, Stewardship Ontario may verify compliance information provided by collection site operators, either directly orthrough a third party acting on its behalf. Please note that all parties acting on behalf of Stewardship Ontario are bound by strict con?dentiality agreements.

1. General Requirements

All MHSW collection site operators shall:

1.1 Possess a valid business licence ifthey are a commercial operation.

1.2 Either self—insure,or possess comprehensive or commercial general liabilityinsurance, including coverage for bodily injury, property damage, complete operations and contractual liability.

Document Name: New Municipal Hazardous Or Special Waste Services Agreement — January 1. 2015

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1.3 Identify and comply with all applicable legislation and approvals, including but not limited to:

Type A collection sites shall be: - In possession of and in compliance with all terms in their MOE Environmental Compliance Approval (ECA); - Registered with the MOE's Hazardous Waste information Network (HWIN); - in compliance with the Ontario Environmental Protection Act, 1990 (including R.R.O. 1990, O. Reg. 347, General - Waste Management); - In compliance with the federal Transportation of Dangerous Goods Act (TDGA); - In compliance with applicable municipal zoning bylaws or other bylaws, such as ?re codes, parking and hours of operation.

Type B collection sites shall be: - in compliance with the Ontario Environmental Protection Act, 1990 (including R.R.O. 1990, O. Reg. 347, General —Waste Management); - in compliance with the federal Transportation of Dangerous Goods Act; - in compliance with applicable municipal zoning bylaws or other bylaws, such as ?re codes, parking and hours of operation.

1.4 Maintain a documented process to identify, assess and ensure compliance with this standard and all applicable legislative and regulatory requirements, including but not limitedto: - Environmental regulations, including permits or certi?cations for operating, air emissions, or other discharges; o Occupational health and safety regulations; - Hazardous waste management regulations (storage, handling).

1.5 implement and maintain an emergency response plan to prepare for and respond to emergency situations including fires, spills and medical events.

1.6 Maintain all records for a minimum of two years or longer as required bylaw, including manifests, bills of lading and waste records.

1.7 Provide notice to Stewardship Ontario of any ?nes or regulatory orders in the previous ?ve years and, going fonrvard, within 60 days of any new ?ne or regulatory order as it relates to the MHSW Program.

I2. Occupational Health and Safety AllMHSW collection site operators shall:

2.1 Identify and comply with all applicable health and safety legislation, including but not limitedto: - Employment Standards Act, 2000; - Occupational Health and Safety Act, 1990; - Workplace Safety and Insurance Act, 1997; - Canada Labour Code.

Document Name: New Municipal Hazardous Or Special Waste Services Agreement- January 1, 2015

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2.2 Possess workers’ compensation coverage through either a provincial (WSIB) program or a private insurance policy.

2.3 Be compliant with the Workplace Hazardous Materials Information System (WHMIS). including training requirements.

2.4 Maintain an occupational health program that includes processes to safeguard the health and safety of employees by: - Providing regular documented health and safety training; - Providing and enforcing the correct use of personal protection equipment; and - Safeguarding hazardous mechanical processes.

3. Staff Training

AllMHSW Collection Site Operators shall:

3.1 Train staff on their emergency response plan.

3.2 Train staff to identify and pack MHSW in its appropriate waste class according to Waste Packing Protocols (refer to Appendix A).

3.3 Train staff to differentiate between MHSWthat is eligible for collection services under the MHSW Program and those that are not (refer to Appendix A).

3.4 Update staff training based on any changes made to the Collection Site Standards.

35 Document and maintain records of staff training.

4. Waste Packing Protocols

AllMHSWcollection site operators shall:

4.1 Pack waste according to the Ministryof the Environment waste classes and Stewardship Ontario Waste Packing Standards as outlined in Appendix A.

42 Ensure that MHSW is handled and stored as follows:

For Type A collection sites: in accordance with the conditions laid out in their respective Environmental Compliance Approval and all applicable laws and regulations.

For Type B collection sites: a Have the abilityto receive wastes from the public in a controlled manner (direct supervision or monitored) in a customer drop—offarea; - Have adequate infrastructure to shelter material from inclement weather in a consolidation storage area; o Have sufficient space to receive, sort, store and prepare transportation containers for shipment: 27

Document Name: New MunicipalHazardous Or Special Waste Services Agreement- January 1. 2015

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— Paints and coatings: minimum of eight (8) 205 Ldrums/two standard UN gaylord boxes or one week of paints and coatings received at each collection site; - As applicable, have material—handlingequipment with the abilityto move containers onto transport vehicles; - Be accessible to transport vehicles for pick- up of MHSW; and - Have adequate security measures in place to prevent MHSWfrom being tampered with by anyone at the site or using the collection facility at unauthorized times.

4.3 Allwaste must be packed in an approved UN container‘and all materials transported must be contained in accordance with TDGA requirements.

4.4 Bulkyitems, such as 20-lb. propane tanks, must be stored in an upright position in a secure area, and in accordance with Technical Standards & Safety Authority (TSSA) requirements.

4.5 Transportation containers must be filledto capacity, except ifthis practice contravenes either a ministry order or the Collection Site Operator‘s Environmental Compliance Approval Storage Requirements. Waste material collected at event days is an exception since it may not always be possible to ?ll a transport container of a given waste class to capacity.

4.6 Make use of vermiculite in sufficient quantity to cover and protect the waste material from breakage when there is a potential for spillage or breakage of containers in a lab pack during transport:

4.7 Place large pails (20 litres or more) on skids and shrink wrap to prevent shifting of waste during transport. Alternatively, gaylord boxes may be used.

4.8 Contamination allowances - The maximum contamination allowance is 5%. This is a weight-based allowance assessed on individual drums for a given waste class. - Contamination levels in transport containers (mis-packed MHSW, non-program wastes as identified in Appendix A) willbe monitored by Stewardship Ontario through random sampling. MHSW collection site operators willbe required to take corrective action if contamination allowances are exceeded. Stewardship Ontario reserves the right to apply a financial penalty to collection site operators who exceed the contamination allowance or revoke the collection site's approval status ifcorrective action is not taken as requested by Stewardship Ontario.

‘ Refers to containers that meet the requirements established by the United Nations Committee of Experts on the Transportation of Dangerous Goods; these requirements provide a uniform international system for identifying and packaging Class 3, 4, 5, 6.1, 8 and 9 dangerous goods for transport. 28

Document Name: New Municipal Hazardous Or special Waste Services Agreement — January 1, 2015

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Appendix A — Waste Packing Standards

Please note: Stewardship Ontario requires that waste materials in each individual row (as numbered in the ?rst column on the left) be packed separately (even though they may be packed under the same waste class)

Aerosols - 331 Cnmmingledx I Includespalms and coatings, - Pressurized containers (re?llable - Residential pesticides and solvents managed or non-refillable) - Designated UN 1950 through Stewardship Ontario’: - Fire extinguishers (including in ICEIBusinesses program and waste not managed aerosollorrnat) (small quantity through Stewardship Ontario‘: I Inhalers generator) program that are packaged under pressure In a nonvreliliableself-closing container that contains a propellant in gaseous form.

Antifreeze Bulked— Nun- - Antifreeze returned In containers - Plumbing antifreeze; - Residential 212 Cammlngied‘ with a volume of 30 litres or IE5, - Vehicle windshieldantifreeze; - AlllC&| - Antifreeze recovered from vehiclesat - Product marketed as Industrial Or automotive service centres. heat transfer ?uid; - Fuel (gasoline & diesel)

Antifreeze Lab Pack - antifreeze; Lockde—icer; 212 0 Airbrake arrtllreeze; - Antifreeze whichdoes not contain ethylene or propylene sivmi; - Containers used to deliver Antifreezewith a capacity greater than 30 litres.

Document Nam: New ldurBdpIIHnzan1o1.II cirspadni Wm» Eamon: Aammnm-Jnmnry 1, 2015

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WasteClass] UNW

Batteries, Dry Cell ~ - Singleusedrycell batteriesylncludung- Secondarybatteries that are Metal containers must - Residential Primary Commlngied' but not limited to the following designed to be recharged be lined with plastic - AllICEI d1emistries: Alkaline-Manganese; - Wet cellbatteries - Leaking and/or UN 3023 Lithium; SilverOxide; En: Air; Zlnc- corroding batteries must Carbon be bagged - Uthium batteries should be either taped or put into individual bags and packed with vermiculite.

— 0 Batteries, Dry Cell ~ Cammlngled‘ - Commingled primary (single use - Wet cell batteries Metal containers must - Residential Mixed primary and See iii above) and secondary be lined with plastic - AllICEI secondary (rechargeable) batteries. - Leaking and/or corrodlng batteries must UN 3028 be bagged - Lithium batteries should Authorlxed for event be either taped or put type collection only into individual bags and packed with vermiculite.

Empty Auto Non- - Antifreezecontainers that are 30 Containers from any of the 0 Residential Containers Cornmlngled’ litres or less; following: ~ AlliC&i - Containers that have a capacity of 30 Oiltreatment; Dieselfuel or litres or less and that were treatment; Cleaning/?ushing ?uids manufactured and used for the for motors/equipment; Winter Empty Auto purpose of containing lubricating oil. start ?uid; Brake ?uid;

Containers - 0 Note: Lubricating oil includes: Undercoating; Penetrating oil; Shredded Synthetic aankcase or engine oil; Hydrauilciack oil; 3-in-1 Hydraulic?uid; Polyester ?uids,‘ householdoil; Aerosol propelled Circulating oil or turbine oil; Paper lubricant; Gun oil; Kerosene; machineoil; Transmission ?uid; Power Urethane coating; Sewing machine steering ?uid; Gear oil; Vegetable oil oil; Cooking oil; Windshield washer for lubrlmtlon; Re—refinedoil; Electrical ?uid; Emulslfied oil. insulating oil; Refrigeration system oil; Compressor oil; Mineral heat transfer ?uid; Marine engine oil for vessels operating domestically; Metal working oil; Form release oil; Textile oil; Chain oil; Rockdrill oil; Zqde engine oil; 30

Daumunt Mama New Mlmidpni Hunroou: or Special wane servvcuAqu-mm — Jnnulry 0, 2015

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Gasoline/ Z-cycle engine oil mixes; Saw guide oil; Drawing, stamping and shaping oil; Process oil; Deductlng oil; Marine cylinder oil; Machine tool and sldeway lubricant; Natural gas compressor oil; Conveyor lube; Driplas lube; Quenching oil; Pneumatic system all; Rustproof oil; Food grade white mineraloil. Fertilizers - 147 Commlngied‘ - Includes both fertilizers managed by - Containers used to deliver - Residential Stewardship Ontario and fertilizers fertilizerswith a capacity greater 0 Designated UN 1477 that are not managed by Stewardship than 30 litres. iC&iBusinesses Ontario (small quantity - AllN-P-Kfertilizers, micronutrlents generator) and supplements 0 includes fertilizer products that contain pesticides (e.g,, Weed E Feed). Miscellaneous Waste Commingied' 0 includes both solvents managed 0 PainLs and coatings vermiculite must be used - Residential

Organic Chemicals— through Stewardship Ontario's - Driveway and roof sealants in suf?clent quantity to - Designated 263 program and wastes that are not cover and protect the ICEIBusinesses managed through Stewardship waste ifthere is a (small quantity UN 1992, 1993 Ontario‘sprogram. potential for breakage generator) 0 Note: Solvents include such items as (i,e,, glass containers) or turpenune, alcohols (methanol, spillage during transport, isopropanol, ethanol), ketones Alternatively, and to save (acetone, methyl ethyl ketone), xylene, on space and vermiculite, toluene, mineral spirits, linseed oil, glass containers can he naphtha, methylene chloride and placed into secondary products marketed as paint thinners, containers or pails which lacquer thinners, automotive body can be ?lled with resin solvents, contact cement vermiculite and then thinners, paint strippers and placed in drum. degreasers.

Document Name Nel Munldpu Hazlmoul ovspaclai wuu samcu Aqruinont-Janualy i, 2015

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Oil Filters — 752 Nan- - Spinvon or element style ?lters that - Gasoline fuel ?lters; Commlngl:d' are used in hydraulic. transmission or - Air filters (automotive or non- internal combustion engine automotive); applications; - Household furnace air filters; 0 Diesel fuel ?lters; 0 Sock-type ?lters - Householdfurnace fuel ?lters; - Coolant filters; - Storage tank dieselfuel ?lters; - Plastic& paper element style ?lters; - Diesel fuel ?lters used at retail commercialpump islands Palms, Stains and Nnn~ - Latex.oil and solvent-based - Automotive and marine paints Collection/transport - Residential Coatings Commlngledl architectural matings, including paints and coatings containers should be - Designated and stains, whether tinted or untlnted, - Products that match the packed with larger paint iC&| Businesses and their containers. de?nition of both Paints 8. containers at the bottom, (small quantity - Allarchitecturalpaints and coatings Coatings and a Pesticide are to be any spaces filled with generator) for household and industrialuse. packed with Pesticides smaller containers, and - Includesall driveway and roof - Allpaints and coatings in aerosol smallerpaint containers sealants. containers are to be packed with on top. Paint and coating - Note: Architecturalcoatings means 331 - Aerosols containers must be organic coatings Intendedfor onslte - Stucco and spackllng compounds stacked upright in the applications at ambient temperatures - Waxes and polishes collection/transport to interior or exterior surfaces of - Paints & Coatings supplied In containers. residential, commercial, institutional, containers with a volume greater industrial, or government structures than 30 litres including exterior and interior house paints, stains, under coaters, primers and sealers. Strunures include all components and attachments of both bulldin?and non-buildings, indudlng but not limitedto driveways, furniture (indoor and outdoor) appliances, ?oors, cabinets and doors, but with the exception of automotlve and marine stmnures.

Do4:umenINwna, NawMuucipuHaznmousDr$pociI1WIna5aMcaIAumamonI-.inruAIry i, 2015

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1!) Pesticides - Z42 Commlngied' 0 includesboth pesticides managed by - Products that contain both vermiculite must be used Stewardship Ontario and pesticides pesticide and fertilizer (e.gr, Weed in sufficient quantity to UN 2902 that are not managed by Stewardship 8:Feed) coverand protect the Ontario. waste if there is a potential for breakage (re, glass containers) or spillage during transport. Alternatively, and to save on space and vermiculite, glass containers can be placed into secondary containers or pails which can be ?lled with vermiculite and then placed in dmm. 11 Pressurized Non- - Non~refillableContainers: TC-39M - Cylinders without the TC-39M it is acknowledged that - Residential Containers Non~ Con-rmlngled designation/marking collection sites must store - Designated re?llable Non - Cylinders with a holding capacity and ship compressed ICE!Businesses Propane - 331 of water greater than 103,4 litres gases based on content (small quantity - Aerosols (gas) and not cylinder generator) I Butane Lighters type. - Reservoir tanks intended for use with an air compressor 0 Cylinders that must be punctured for use (e.g. small CO2) I Fire extinguishers 0 Propane cylinders

12 Pressurized Non« - Non-reiiliable Containers: TC~39M -Cylinders without the TC-39M it is acknowledged that - Residential Containers Non— Camml-ngied‘ - Contain or contained propane designation/marking collection sites must store - Designated re?llable Propane ~ - Non-propane pressurized and ship compressed lC&lBusinesses 331 containers gases based on content (small quantity - Aerosols (gas) and not cylinder generator) UN 1978 - Cylinders with a holding capacity type. of water greater than 103.4 litres

Documam N-ma. New Munidpnl Human: Dr spacial Waste sarvtcu Agrlerr-om -Janunry 1.2015

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13 Pressurized Nun- - Seamless Cylinders and Yubes. TC- - Cylinders with no TCmarking or it is acknowledged that - Residential Containers Re?llable Comrningled' 3AAM,TC-BAAXM,TC-SALM,TC-3AM, with TC~':i9Mmarkings collection sites must store - Designated Non Propane - 331 TC-SANM,TC-EASM,TC-BAXM,TC- - Cylinders with a holding apacity and ship compressed iC&IBusinesses REM,and TC«3HTM; of water greater than 108.4 litres gases based on content {smallquantity - Welded Cylinders and Spheres: TC- - Aerosols (gas) and not cylinder generator) 4AAM-33, TC-4BM, TC—4BM17ET,TC- - Butane Lighters type. ABAM,TCABWM, TC~4DM,TC-dDAM, - Reservoir tanks intended for use TC-4DSMand TC-4EM; with an air compressor - Composite Cylinders: TC«3FCM and - Cylinders that must be TC-BHWM; - punctured for use Insulated Cylinders: TC~4LM,' (e,g. small CO1) - Cylinders for Acetylene Service: TC- ~ Fire extinguishers BWM and TC-EWAM - Propane cylinders

- 14 Pressuriled Non- 0 Propane tanks designed to be refilled - Cylinders with no TCmarking or it is acknowledged that Residential Containers Re?llable Commlngled’ with TC-39M collection sites must store - Designated Propane - 331 - Non~oropane pressurized and ship compressed ICEIBusinesses containers gases based on content (small quantity UN 1978 - Aerosols (gas) and not wlinder generator) - Cylinders with a holding capacity type. of water greater than 108.4 litres

managed by Stewardship Ontario 1 « Commlngied relers to waste managed under Stewardship Ontario's program that are packed with waste that is not because separating them at the collection site is not possible or practical. Stewardship Ontario uses allocation models derived from audits conducted on its behalf to miculate its financial obligations to collectors and its collection performance for reporting purposes‘ 2 - Norvcommingled refers to the sorting of waste such that only wastes managed under Stewardship Ontario's program are packed in the same shipping container.

INITIALLEDBYMUNlClPAL|TY:

Doasmanl Nuns, New Muticipll Hzuroom orspaciai wens s-Men Agmsmum-.imnryL2o15

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REPORT TO: Members of Council

FROM: Pat Pilgrim, CAO

DATE: May 18, 2016, Regular Council Meeting, Operations

Re: Bylaw # 2016 -046 Agreement with Product Care Association of Canada (“PCA”)

RECOMMENDATION: THAT Council approves Bylaw 2016-046 being a bylaw to authorize the execution of an Agreement between Product Care Association (“PCA”) and The Corporation of the Municipality of Hastings Highlands for the purposes of the waste diversion program for municipal hazardous or special waste (“MHSW”) for specific waste classes including Phase 1 materials which is paints and coatings and the containers as well as aerosols.

BACKGROUND: The Municipality of Hastings Highlands is organizing a Household Waste Event Day in the Municipality on Sunday, October 2, 2016 at 6 ANAF Road in Maynooth ON from 10 a.m. to 3 p.m. under the supervision and control of Drain-All Ltd.

The Municipality receives funding from PCA based on the volume of materials received during our event day for the Phase 1 materials including paints, coatings and their containers as well as aerosols.

FINANCIAL IMPACT: Not Applicable.

ATTACHMENTS: Bylaw 2016-046 Product Care Agreement

Respectfully submitted,

Bylaw #2016 - 046 Agreement with Product Care Association of... Page 98 of 307 AGENDA ITEM #iii)

THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS BYLAW 2016-046 ______Being a Bylaw authorizing the execution of an Agreement between The Corporation of the Municipality of Hastings Highlands and Product Care Association of Canada (“PCA”) for Municipal Hazardous and Special Waste (MHSW)

WHEREAS the Council of The Corporation of the Municipality of Hastings Highlands proposes to enter into an Agreement with Product Care Association of Canada (“PCA”) for specific materials for accepted at a Household Hazardous Waste Event Day on October 2, 2016.

NOW THEREFORE THE Council of the Corporation of the Municipality of Hastings Highlands ENACTS AS FOLLOWS:

1. The Mayor and Clerk of this Municipality are hereby authorized and empowered on behalf of the Municipality of Hastings Highlands to execute the Agreement entered into between this Municipality and Product Care Association as of the 18th day of May, 2016 and affix the seal of this Municipality thereto.

Read a first, second and third time and passed this 18th day of May, 2016.

______Vivian Bloom, Mayor Robyn Rogers, Clerk

CERTIFICATE

I hereby certify that the foregoing is a true copy of Bylaw 2016-046 of the Corporation of the Municipality of Hastings Highlands in the County of Hastings duly passed at a meeting of Council of the said Corporation duly held on the 18th day of May, 2016 that the said Bylaw is under the seal of the said Corporation and signed by its proper officers as required by law and that the said Bylaw is in full force and effect.

Dated this 18th day of May, 2016.

______Robyn Rogers, Clerk

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Product Care-Municipal ISP Materials Services Agreement

THIS AGREEMENT is made as of the 1st day of October, 2016.

BETWEEN:

PRODUCT CARE ASSOCIATION OF CANADA (“PCA”)

-and-

THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS (“The Municipality”)

collectively, the “Parties”

WHEREAS:

A. By letter received by Waste Diversion Ontario December 12, 2006, the Minister of the Environment for the Province of Ontario required Waste Diversion Ontario (“WDO”)to develop a waste diversion program for municipal hazardous or special waste (“MHSW”) and that Stewardship Ontario (“SO") act as the Industry Funding Organization (“IFO”)for the program;

S0, at the direction of and in cooperation with WDO, developed a municipal hazardous or special waste program plan for 9 materials (the Phase 1 materials), which was approved for implementation by the Minister of the Environment by letter dated February 19, 2008;

SO and the Municipality are parties to an agreement as amended (the “SO Phase 1 Agreement”) concerning the provision of certain services by the Municipality to S0 concerning the Phase 1 materials.

On December 10, 2014 WDO approved PCA’s Industry Stewardship Plan for Paints and Coatings pursuant to the provisions of SA 34 of the Waste Diversion Act, 2002.

On March 25, 2015, WDO designated June 30, 2015 as the effective date of the ISP.

PCA and the Municipality wish to enter into an agreement concerning the provision of certain services by the Municipality to PCA concerning the Phase 1 material which is paints and coatings, and the containers in which they are contained as de?ned by the ISP.

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NOW THEREFORE in consideration of the premises, the parties hereto agree as follows: . . L9 E E. II r .0 1.1. Terms beginning with capital letters and used herein without de?nition shail have the meanings given to them in either the Waste Diversion Act, 2002 (Ontario) orthe Municipal Act, 2001 (Ontario), as the case may be unless otherwise specified.

1.2. ln this Agreement:

(a) “Agreement“ means this Agreement and includes all schedules and amendments thereto;

(b) “Business Day” means Monday through Friday, excluding statutory holidays and any other day that the Government of Ontario has elected to be closed for business;

(d) “Collection Services” means allthe activities, including those conducted at Events and Depots operated by or on behalf of the Municipality, for the purpose of receiving, classifying, packing, storing and transferring lSP Materials onto transportation vehicles, including the manifesting of the MHSW prior to transportation away from the Event or Depot;

“Comming|ed Materials” means the lSP Materiais listed in Schedule E that can be safely packed together for transportation as per the Packing Standards;

(Y) “Current Price” means the price for Post Collection Services for Commingled Materials in effect as of April 1, 2015 or subsequently approved by PCA;

(Q) “Depot” means a collection and transfer facility/location operated by or on behalf of the Municipality for receiving MHSW from the public andlor Exempt Small Quantity lC&l Generators and transferring same to transporters for processing or recycling;

(h) “Diversion Report" means invoices, MHSW material tonnage reports, or other such documents as may reasonably be required by PCA from time to time for the validation of Claims Submissions;

(i) “End Processor” means a Service Provider that processes collected ISP Materials;

“Event" means a one-day or other collection event, operated by or on behalf of the Municipality to collect, pack, transport, weigh, and process ISP Materials from the public and/or Exempt Small Quantity lC&| Generators;

(k) “Exempt Small Quantity |C&| Generator” or “Exempt SQG” means a business

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that is not required to submit a Generator Registration Report with respect to MHSW under subsection 18 (1) of Regulation 347, made under the Environmental Protection Act (Ontario), as amended from time to time;

(|) "FOB” means free on board;

“Generator” means the final user who generates waste which willbe reused, recycled or disposed;

(H) “Industry Stewardship Plan” or “ISP” means the PCA Paints and Coatings waste diversion program dated May 23, 2014 as itapplies to Phase 1 materials approved by Waste Diversion Ontario on December 10, 2014to commence on the lSP Effective Date, pursuant to section 34 of the Waste Diversion Act, 2002 (Ontario), and any amendments thereto and replacements thereof;

“|SP Materials" means paints and coatings, and the containers in which they are contained as defined in the ISP;

(P) “ISP Services” means the Collection Services and/or Post-Collection Services provided by the Service Provider for the ISP Materials;

(cl) “|SP Effective Date” means June 30, 2015.

“Lab Pack Audit" means a lab pack study conducted by a third party, with optional observation by no more than two representatives of the Member Associations at their discretion, that follows a methodology designed by S0 with input from Member Associations to achieve a high level of statistical con?dence, the results of which, after providing an opportunity for representatives of the Member Associations to review them in confidence, are used to determine the proportionate share of each Commingled Material to be paid by PCA as set out in this Agreement;

“Manifesting” means those activities associated with preparing a manifest for Post-Collection Services in accordance with Regulation 347 made under the Environmental Protection Act (Ontario);

(i) "Member Associations” has the meaning set out in Section 4.3;

(U) “Minister” means the Minister of the Environment and Climate Change for the Province of Ontario;

"Non-Commingled Materials” means the materials listed in Schedule E that must be packed separately for transportation as per the Packing Standards;

“Obligated MHSW”means MHSWdesignated as Phase 1 in the Minister’s program request letter to Waste Diversion Ontario received on October 25, 2010 requesting a revised waste diversion program for Phase 1 MHSWand as may be further defined by the Ministerfrom time to time;

“Packing Standards" means the Waste Packing Protocols listed in Schedule “E" as amended by PCA from time to time;

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(y) “PCA Portal” means PCA’s online system for uploading Claims Submissions.

(2) “Post-Collection Services” means the management of ISP Materials after delivery of such ISP Materials to a transportation Service Provider FOB the Event or Depot location, including but not limited to transportation of ISP Materials from Events and Depots, consolidation, sorting, weighing, processing, recycling, and safe disposal of residual waste and other post-collection waste management activities; and

(aa) “Service Provider” means the Municipality and/or a commercial party that provides ISP Services to PCA or the Municipalityas the case may be.

I rvi

Schedule “A"to this Agreement sets out schematically three different service location types for the provision of ISP Services by the Municipality to PCA. These are as follows:

(a) Depot

(b) Event

For the purpose of this Agreement, PCA and the Municipality have agreed that the service location types marked with an “X" below will be the ones under which the Municipality willprovide ISP Services to PCA.

[] Depot

[X] Event

[1 Event (and transportation to Depot)

2.2. PCA and Municipality may agree in writing at any time to change the service location type under which Municipality is providing ISP Services to PCA herein to the other service location type listed above and described in Schedule “A” hereto or to add another service location type, and this Agreement shall be deemed to have been amended accordingly.

2.3. The Parties recognize that there may be changes, including addition or removal of some materials, to the ISP. in the event of such changes, either Party may request appropriate amendments to this Agreement to reflect those changes, and the Parties willnegotiate same in good faith, failing which the matter willbe resolved by arbitration in accordance withthe provisions hereof.

2.4. in the event that PCA submits to WDO a new Industry Stewardship Plan for other Obligated MHSW, then PCA shall provide to the Municipalityat least 90 days before the effective date of the new Industry Stewardship Plan, a proposal for an amendment to this 4

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Agreement.

3.2 ELi22..a_n_d!2xms=.nt

3.1. Price

(a) lSP Materials Services — Depot. As described in Schedule “A”hereto. PCA will pay for ISP Services provided by the Municipalityas follows:

PCA willpay the Municipalitythe hourly rate as set out in Schedule “C”for the Total Reimbursable Hours of Operation as speci?ed in Schedule “B”for the Collection Services.

PCA will pay the Municipality PCA's proportionate share (weight of ISP Materials as a proportion of total weight of transported MHSW) of the Post- Collection Services transportation costs for the Commingled Materials to a maximum of the Current Price as de?ned in Section 3.6 of this Agreement. The proportionate share will be based on the most recent Lab Pack Audit conducted by or on behalf of an authorized representative of PCA.

(iii) Post~Collection Services for Non-Commingled lSP Materials collected at Depots will be paid directly to Service Providers by PCA as part of the PCA Municipal Depot Transportation and Processing incentive Program (“MDTPlP”)

(b) ISP Materials Services » Event. As described in Schedule “A”hereto, PCA will pay for lSP Services provided by the Municipalityas follows:

(i) PCA willpay the Municipalityan amount per tonne as set out in Schedule “C” for the Collection Services and Postscollection Services for Events approved by PCA in accordance with Schedule The actual weight of the lSP Materials as determined by the Service Provider providing the Post- Collection Services will be used. PCA will pay the Municipality PCA’s proportionate share (weight of lSP Materials as a proportion of total weight of transported MHSVV) for the Commingled Materials. The proportionate share will be based on the most recent Lab Pack Audit conducted by or on behalf of by an authorized representative of PCA.

(c) lSP Materials Services — Event (and transportation to Depot). As described in Schedule “A"hereto, PCA willpay for lSP Services provided by the Municipalityas follows:

(5) PCA willpay the Municipalityan amount per tonne as set out in Schedule “C” for the Collection Services and transportation of ISP Materials to a Depot for Events approved by PCA in accordance with Schedule The actual weight of the lSP Materials as determined by the Service Provider providing the Post-Collection Services will be used. PCA will pay the MunicipalityPCA's proportionate share (weight of ISP Materials as a proportion of total weight of transported MHSW) for the Commingled Materials. The proportionate share willbe based on the most recent Lab Pack Audit conducted by or on behalf 5

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of by an authorized representative of PCA.

(ii) PCA willpay the Municipalityfor Post-Collection Services (transportation from Depot and end processing) as set out in Section 3.1(a)

3.2. Payment

(a) ISP Materials Services — Depot.

(i) For Depot Collection Services payable pursuant to Section 3.1(a)(i), PCA will pay the Municipalitypursuant to this Agreement within thirty (30) days of the end of each calendar month.

(ii) To receive payment for Depot Post-Collection Services for the Commingled Materials, the Municipalitymust upload a Claims Submission via the PCA Portal and send PCA a copy of the shipping manifest(s) and Diversion Report(s) from the End Processor with respect to the Commingled Materials. The Claims Submission is to be submitted by Municipalityto PCA within thirty (30) days of Municipalityreceiving the related Diversion Report(s) but no later than the end of the following calendar quarter. PCA willvalidate the Claims Submission with the manifest(s) and Diversion Report(s) received from Municipalitywithin thirty (30) days of receipt and PCA will pay the Municipality pursuant to this Agreement within thirty (30) days of the date on which PCA determines the claim to be correct and accurate. Ifany errors or omissions are found, PCA will issue a payment adjustment and PCA may require a corrected Claims Submission from the Municipality.

(b) ISP Materials Services - Event.

(5) To receive payment for Event Collection Services and Post-Collection Services, the Municipalitymust upload a Claims Submission via the PCA Portal and send PCA a copy of the shipping manifest(s) and Diversion Report(s) from the End Processor with respect to the ISP Materials. The Claims Submission is to be submitted by Municipality to PCA within thirty (30) days of Municipality receiving the related Diversion Report(s) but no later than the end of the following calendar quarter. PCA willvalidate the Claims Submission with the Diversion Report(s) received from Municipality within thirty (30) days of receipt and PCA will pay the Municipality pursuant to this Agreement within thirty (30) days of the date on which PCA determines the claim to be correct and accurate. if any errors or omissions are found, PCA will issue a payment adjustment and PCA may require a corrected Claims Submission from the Municipality.

(5) To receive payment for Event Collection Services and transportation of lSP Materials to a Depot, the Municipality must upload a Claims Submission via the PCA Portal and send PCA a copy of the shipping manifest(s) with respect to the ISP Materials. The Claims Submission is to be submitted by Municipality to PCA within thirty (30) days of Municipalityreceiving the related manifest(s)

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but no later than the end of the following calendar quarter. PCA willvalidate the Claims Submission with the manifest(s) received from Municipalitywithin thirty (30) days of receipt and PCA will pay the Municipality pursuant to this Agreement within thirty (30) days of the date on which PCA determines the claim to be correct and accurate. If any errors or omissions are found, PCA will issue a payment adjustment and PCA may require a corrected Claims Submission from the Municipality.

3.3. Municipalitywillprovide any additional back-uplsupporting informationreasonably requested by PCA to verify the accuracy of the Claims Submissions from time to time.

3.4. The Municipalitywillnot charge residential Generators of ISP Materials for collection of ISP Materials at its Depots or Events.

3.5. Late Submission Penalties

(a) PCA may reduce amounts payable under Claims Submissions which are not submitted to PCA within the time periods set out in section 3.2(a)(ii), (b) and (c) by ?ve (5%) per cent per month. PCA willhave no responsibility to pay and Municipality will forfeit the right to claim for, any Claim Submission in respect of a calendar year which is not received by PCAwithinthree (3) months of the end of that calendar yean

3.6. Within seven days of execution of this Agreement, and if the Municipalityis providing Depot Collection Services, the Municipalityshall provide to PCA a schedule of Current Prices. The Municipalityshall not submit a Claim Submission to PCA for Post-Collection Services, and PCA shall not pay for Post-Collection Services, at a price higher than the Current Price without the Municipalityfirst obtaining prior written approval from PCA. The Municipalityshall request inwriting to PCA approval for a price change, providing the number of bids, the accepted bid prices, the lowest bid prices (keeping the name of the bidder con?dential if required), and any changes to the Current Price.

For greater certainty, payments made subject to section 3.2(a)(ii) shall not exceed the Current Price. IEIE1

The initial term of this Agreement willbe for a period commencing on the ISP Effective Date and unless otherwise extended or terminated earlier in accordance with the provisions of this Agreement shall continue for eighteen (18) months ending on December 31, 2016.

4.2. At the expiry of the initial Term this Agreement will automatically renew for successive renewal terms (each a “Renewal Term") of twelve (12) months each unless written notice of termination is provided by either party to the other party at least ninety (90) days prior to the expiry of the initial Term or the then current Renewal Tenn, as applicable. The initialTerm and if applicable, any Renewal Terms, are referred to as the “Term”of this Agreement.

4.3. At least one hundred and fifty (150) days prior to the expiration of the initialTerm or the

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then current Renewal Term (as applicable) PCA will invite representatives from the Regional Public Works Commissioners of Ontario, the Association of Municipalities of Ontario, and the MunicipalWaste Association (the "Member Associations”) to meeting(s) hosted by PCA with the purpose of sharing any changes to the Lab Pack Audit methodology and results, and to discuss possible changes to the Collection Accessibility Schedules and Payment for Collection Services as set out in Schedule “B"and Schedule “C"respectively. PCA’s position on changes to Schedule “B" and Schedule “C” following the foregoing meeting(s) will be communicated to the Municipality within one hundred and twenty (120) days of the expiration of the Initial Term or the then current Renewal Term (as applicable).

Titl ia ce wi h aws Title to all ISP Materials collected by Municipality at Events and Depots willbelong to PCA from the time of collection, and whether the ISP Materials is transported to the End Processor by the Municipality's Service Providers or PCA’s Service Providers. Any contract entered into between Municipality and an End Processor for ISP Materials must provide that title transfers to the End Processor in accordance with the Processor Standards in Schedule as amended from time to time. Notwithstanding the foregoing, ifthe Municipalityoperates a reuse program for any lSP Materials, titleto the ISP Materials being reused shall transfer to Municipality one (1) second prior to being given to the person or entity requesting it for reuse purposes.

5.2. In performing the ISP Services hereunder, Municipality represents and warrants that it will at all times, and will require its Service Providers to, have all Certi?cates of Approval/Environmental Compliance Approval and any other approvals required and that it will otherwise comply at all times and require its Service Providers to comply, with all applicable laws, regulations and requirements of any governmental authority having jurisdiction, including without limitationthe Ontario Ministry of the Environment and Climate Change and the Ontario Ministryof Labour.

PCA may develop or propose amendments, from time to time, to policies, standards and guidelines relative to the provision of ISP Services. PCA willendeavour to provide the Member Associations suf?cient time to comment on the proposed amendments for the purposes of reaching consensus in support of implementing the proposed amendments, and for clarifying potential impacts to the Municipality.

6.2. The PCA ISP Collection Site Standards in effect at the time of entering into this Agreement are included in Schedule

6.3. Municipalitywilluse best efforts to comply with and will require that any of its contractors supplying lSP Services use best efforts to comply with, the provisions of all such policies, standards and guidelines as they pertain to the provision of the ISP Services. PCA will communicate any new or amended policies, standards and guidelines to Municipality via the email in section 10 and will post copies of such new or amended policies, standards and guidelines on PCA’s website as they are developed.

6.4. Municipality may provide written notice within thirty (30) days of receiving such communication that it does not wish to comply with a new or amended policy, standard 8

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or guideline, and in the event that the Municipality provides such written notice either Party may exercise the termination provisions of 19.4(b).

mmmmu Proper education and promotion of the ISP is essential to its success. Municipalitywill work cooperatively with PCA in undertaking such promotion and education activities with respect to the ISP and collection of the ISP Materials as set out in Schedule “D”and as may otherwise be reasonably requested by PCA from time to time.

nen' nurn

Each party (the “lndemnifying Party”) hereby indemni?es and saves harmless the other party (the “indemnified Party“) on its behalf and as trustee for, its respective council members, directors, of?cers, contractors, employees and agent, from and against any and all manner of actions or causes of actions, damages (but not including consequential damages), costs, loss or expenses of whatever kind (including related legal fees on a full indemnity basis) which the indemnified Party, its council members, directors, of?cers, contractors, employees and agents may sustain, incur or be put to by reason of or directly or indirectly arising out of any breach of this Agreement by the Indemnifying Party or any wilfulmisconduct or negligence of the Indemnifying Party or any person for whom the inciemnifying Party is, at law, responsible, in relation to matters arising out of this Agreement.

8.2. The Municipalitywill, during the term of the Agreement, self-insure, maintain at its expense and/or require any Service Provider to maintain at either the Municipality's or Service Provider’s expense Comprehensive General Liabilitycoverage with limits of not less than $5,000,000 (?ve million dollars) per occurrence. For clarity, only the Municipalitycan self-insure.

8.3. The Comprehensive General Liability policy of insurance referred to in this section will include PCA as an additional insured.

8.4. Unless the Municipality wholly self-insures, the Municipality will deliver a copy of Certi?cate(s) of insurance maintained by the Municipalityor a Service Provider pursuant to this Agreement, upon the effective date of this Agreement, and annually upon renewal of the Municipality or Service Provider's insurance, naming PCA as an additional insured withthe following language:

“Product Care Association and its af?liated entities, officers, partners, directors, employees, representatives and agents are included as Additional insureds for Comprehensive General Liability. Such coverage is primary and non- contributing.”

if the Municipality wholly se|f—insures, the Municipalitywill deliver a letter stating such self-insurance to PCA upon the effective date of this Agreement, and annually upon each automatic renewal of this Agreement.

8.5. The Certi?cate(s) of Insurance, referred to in subsection 8.4, must also provide that PCA 9

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will be provided with thirty (30) days advance written notice of cancellation, termination, non-renewal or material change.

2£ 9.1. The Municipality may not subcontract or assign any of its rights or obligations under this Agreement or any part thereof without the priorwritten consent of PCA.

(a) from a Lower-tier Municipalityto an Upper—tierMunicipalityor vice versa;

(b) to a municipal service board pursuant to sections 194 to 202 of the MunicipalAct, 2001, as amended; or

1 .0 Notices

Any notice, request, demand or other instrument or communication herein provide, permitted or required to be given by either PCA or the Municipalitywillbe in writing and sufficiently given if delivered personally, by facsimile transmission or other electronic means of written communication tested prior to transmission to the extent such testing is available (unless otherwise expressly provided herein) or if sent by registered mail to the following respective address hereinafter set out, namely:

Notices to PCA willbe delivered to:

President Product Care Association 105 West 3rd Avenue Vancouver BC V5Y1E6 Facsimile: 604-592-2982 Email: [email protected]

Notices to The Municipalitywillbe delivered to:

CAO The Corporation of the Municipality of Hastings Highlands 33011 Highway 62 North Maynooth, ON KOL250 Fax: (613) 338-3292 Email: [email protected]

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Any such notice if delivered personally, by facsimile transmission or by other electronic means willbe conclusively deemed to have been given on the day of personal delivery, or facsimile transmission or electronic communication (and if after 5 pm. E.T. the next following Business Day), or if mailed as aforesaid, will be conclusively deemed to have been received on the fifth (5"‘)business day following the day on which such notice is mailed as aforesaid (except during a postal strike in which case such notice shall be delivered via courier). Either party may, at any time, give written notice to the other of any change of address (postal and/or email) of the party giving such notice and from and after the giving of such notice the address therein speci?ed shall (in the absence of knowledge to the contrary) be deemed to be the address of such party for the giving of notices thereafter. 13.2 N9Pg?ggpshig gr Join; Venggge

11.1. This Agreement does not create and willnot in any circumstances create or be deemed to create a partnership or joint venture between the parties. For all purposes Municipalitywillbe an independent contractor. 1.2.9. E I .1.

12.1. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal or unenforceable in any respect, such determination will not impair or affect the validity, legality or enforceability of the remaining provisions hereof, and each provision is hereby declared to be separate, severable and distinct. To the extent that any such provision is found to be invalid, illegal or unenforceable, the parties hereto will act in good faith to substitute for such provision, to the extent possible, a new provision with content and purpose as close as possible to the provision so determined to be invalid, illegal or unenforceable. 11.2 mmmm 13.1. No amendment or waiver of any provision of this Agreement willbe binding on any party unless consented to in writing by such party. No waiver of any provision of this Agreement willconstitute a waiver of any other provision, and no waiver willconstitute a continuing waiver unless othenrviseprovided. 15:9 FggjhergAgg

14.1. Each party willexecute all such documents and do all such other acts and things as may be necessary or desirable from time to time in order effectively to carry out the provisions of this Agreement and willnot to take any action, or omit to take any action, that would constitute a breach of this Agreement. 119 N9llgird Egmg ?gngfigiarieg

15.1. No person or entity which is not a party hereto will have any rights or obligations pursuant to this Agreement or be permitted to place any reliance on anything in this

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Agreement or on the continuation of this Agreement.

15,9 oer n

17.0 Fgrgg Maieurg

17.1. in the event that either party hereto is delayed or hindered in the performance of any act required herein by reason of Acts of God, riots, insurrection, war or other reasons of a like nature not the fault of such party (an “Event of Force Maieure"), then the performance of such act willbe excused for the period of the delay and the period for performance of any such act will be extended for a period equivalent to the period of such delay. The party whose performance of this Agreement is or may reasonably be expected to be affected by an Event of Force Majeure willpromptiy notify the other party of the existence of such circumstances and will use its best efforts to resume and complete performance. Whenever a party is reasonably certain that such an Event of Force Majeure is likelyto occur, it willnotify and consult with the other party as soon as practicable. Alltime periods for the performance of obligations hereunder willbe extended by a period corresponding to the time period of any delay caused by the occurrence of an Event of Force Majeure. E& 18.1. All disputes arising out of or in connection with this Agreement, or in respect of any legal relationship associated with or derived from this Agreement, that cannot be resolved withinthirty (30) days by a senior representative of each party, willupon written notice by any party to the others be arbitrated and ?nally resolved by one (1) arbitrator quali?ed by education, experience or training to render a decision upon the issues in dispute and who has not previously been employed by any party or any of their af?liates, and does not have a direct or indirect interest in any party or the subject matter of the arbitration. Such arbitrator will either be mutually agreed upon by the parties within thirty (30) days after written notice from any party requesting arbitration or, failing agreement, Waste Diversion Ontario may appoint the arbitrator on behalf of the Parties after receiving written submissions from both.

19.1. If, in the reasonable opinion of either party, there has been a breach of this Agreement by the other party (the “defaulting party"), the Municipality or PCA (the “party giving notice") may give the defaulting party written notice to remedy the breach or default within sixty (60) days, failing which the Agreement may be terminated. in the event that the remedy of such breach reasonably requires more than sixty (60) days, the defaulting party will so advise the party giving notice forthwith and provide a revised timetable for remedying the breach. The party giving notice willnotify the defaulting party in writing as to whether the revised time line is acceptable and, if it is, the revised time line to remedy 12

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such breach willapply.

19.2. On the date of termination neither party shall have any obligations, financial or otherwise, hereunder save and except for matters and payment obligations arising prior to the date of termination.

19.3. Either Party may terminate this Agreement for any reason whatsoever save and except for matters arising from sections 19.1 & 19.4, without cause, cost or penalty, save and except for matters arising prior to termination, upon providing the other Party with ninety (90) days priorwritten notice of its intention to terminate this Agreement.

19.4. Either Party may terminate this agreement immediately upon written notice to the other Party, except as expressly stated, if:

(a) Either Party assigns or subcontracts any of its rights or obligations under this Agreement or any part thereof except as expressly provided for herein; or

(b) the Municipality provides written notice that it will not comply with any new or amended policies, standards and guidelines developed by PCA as per section 6.4; or

(c) the Municipality fails to keep the terms of this Agreement con?dential as per section 26.1, in such instances only PCA may terminate this agreement; or

(d) a receiver or trustee is appointed for any part of the assets of PCA.

ZLLQ §y_tyi£l 20.1. Articles 8, 19.2 and 26 of this Agreement will survive termination or expiry and continue in fullforce and effect.

2.142 E”. IE I..

21.1. The parties shall execute such further and other documents, cause such meetings to be held, resolutions passed and by-laws enacted, exercise their vote and in?uence, do and perform and cause to be done and performed such further and other acts and things as may be necessary or desirable in order to give full effect to this Agreement and every part thereof. 2.241 En.t1rs=.A9r9em9.nt

22.1. This Agreement constitutes the entire agreement between the parties with respect to all of the matters herein and supersedes and replaces all previous agreements, whether oral or written, concerning the same or similar subject matter. 2341 m 23.1. The division of this Agreement into articles and sections is for convenience of reference only and willnot affect the interpretation or construction of this Agreement.

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2&2 Ggverning Law 24.1. This Agreement will be governed by and construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable therein and each of the parties hereto agrees irrevocably to conform to the non-exclusive jurisdiction of the Courts of such Province.

Zé-.9 _l,egi§|a;ign B§Igrggge§

25.1. Any reference in this Agreement to any law, by-law, rule, regulation, order or act of any government, governmental body or other regulatory body will be construed as a reference thereto as amended or re-enacted from time to time or as a reference to any successorthereto.

25-_0 C ‘e ‘ali

26.1. Subject to any legal requirements, including those included in the Municipal Act, 2001 and the Municipal Freedom of Information and Protection of Privacy Act (“MFIPPA”), Municipalitywill at all times treat Schedule “C”and the ?nancial terms contained therein as private and con?dential information. Notwithstanding the foregoing, Municipalitymay provide Schedule “C" and the ?nancial terms contained therein to the Member Associations solely for the purpose of discussion with PCA as set out in section 4.3 of this Agreement.

To the extent permitted under MFIPPA, Municipalitywillinform PCA of any request made of Municipalityunder MFIPPAfor any records related to this Agreement that may reveal a trade secret or scientific, technical, commercial, financial or labour relations information supplied in confidence by PCA to Municipalityso that PCA will have an opportunity to make representations to Municipalitywith respect to the proposed disclosure. E. I 1E !. 27.1. The rights, remedies and privileges in this Agreement given to the Parties:

la) are cumulative and any one or more may be exercised;

(b) are without prejudice to and are in addition to and apply notwithstanding any other provisions in this Agreement; and

(c) are not dependent or conditional upon, or in any way lessened, restricted or affected by any other provisions of this Agreement.

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28.1. Schedules "A”through "E"are attached hereto and incorporated in and form part of this Agreement.

INWITNESS WHEREOF the parties hereto have executed this Agreement as of the date first set out above.

PRODUCT CARE ASSOCIATION OF CANADA

by:

Mark Kurschner, President

THE CORPORATION OF THE MUNICIPALITYOF HASTINGS HIGHLANDS

by: Name: Vivian Bloom

Title: Mayor by: Name: Robyn Rogers Title: Clerk

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SCHEDULE “A" - ISP SERVICES

DEPOT

Collection Service; MunicipalitySubmits Claims lSP Materials (rate per hour) 2 Submission \Mth u ortin Docgmenlation ll 11 Municipal Sort Municipal Sort Non~Commingled ISP Commingled ISP Materials (Paint Materials (paints & coatings) aerosols)

MunicipalTra“Sp°"e" PCA approved Transporters °”‘'"‘"9 9 '3 e"a'5 Non-Commingled ISP Materials (PCA (PCA pays share of tonnes) pays transporters directly) ll [1 Municipal Processor Commingied ISP Materials PCA approved Processors (PCA pays actual weight) Non~Comn1ingled|SF' Materials (PCA pays processors directly) £1 PCA Pays Post-Collection Services Municipality submits Post-Coliection costs to PCA for Purchase Order (with Diversion Report)

The Municipality or the Municipa|iiy’s Service Provider provides Depot Collection Services for ISP Materials. PCA pays the Municipalityan hourly rate for the Collection Services. Commingled ISP Materials may be packed intransportation containers withother non-Phase 1 [SP Materials at municipal Depots as per Packing Standards. For Commingled ISP Materials, the Municipality is to contract for transportation and processing of such Commingled ISP Materials and PCA will pay its proportionate share of the transportation (by weight as determined by Lab Pack Audit) and processing (by actual weight) costs for the ISP Materials. Non—CommingledISP Materials are to be separately sorted by material as per Packing Standards by the Municipalityat its Depots and made ready for pick—upby approved PCA transporters.

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EVENT

Collection Services ISP Materials (cost per tonne) ll

Municiga|Transgoner ISP Materials (included in cost per tonne) 11 Municigal Procgggor ISP Materials (included in cost per tonne) ll PCA Pays Cgllgction & Post-Collection Services Municipalitysubmits Post-Collection costs to PCA for Purchase Order (with Diversion Report)

The Municipality or the Municipality's Service Provider provides Event Collection Services for ISP Materials. The Municipalitymay combine Events with other activities.including collection of other Phase 1 and non—Phase 1 MHSW. PCA pays the Municipality a cost per tonne of ISP Materials as per Schedule “C" for the Collection and Post-Collection Services.

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EVENT (and transportation to Depot)

I l rvl ISP Materials (cost per tonne) [1

Transportation To Depot ISP Materials (Included In cost per tonne)

M.i.lLtlnl.D.EL5£t.l1 M I lSort Non~Cornmingled ISP Materials Commlngled ISP Materials (aerosol (paints E coatings) paint)

Munlgpal T[§n§@?§I‘ PCA Cornrn[ng|edlSP Materials (PCA Non-Cm-nm|nglecllSP Materials (PCA pays share of tonnes) PEIYSUBUSDONBTSdirecliy)

ECAapproved Processors Munldp L——— r Non—ComrnungeaSF‘Matenas (PCA CommlngledlSP Maiedals (PCA pays processors directly)» pays actual weigh‘)

Municipalitysubmits Post-Collection costs to S0 for Purchase Order (with Diversion Report)

The Municipalityor the Municipalityfs Service Provider provides Event Collection Services for ISP Materials and transports the collected ISP Materials to a Depot. PCA pays the Municipality a cost per tonne. Commingled ISP Materials may be commingled with other Phase 1 or non-Phase 1 MHSW materials at municipal Depots as per Packing Standards. For Commingied MHSW, the Municipalityis to contract for transportation and processing of such Commingled MHSW and PCA will pay its proportionate share of the transportation (by weight as determined by Lab Pack Audit) and processing (by actual weight) costs for the Commlngled ISP Materials.

Non«Comming|ed ISP Materials are to be separately sorted by material as per Packing Standards by the Municipalityat its Depots and made ready for pick-up by an approved PCA transporter.

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SCHEDULE “B” — COLLECTIONSERVICES

Municipalitywillcollect lSP Materials from its residents according to the following Collection Services.

Depots

' '

' MHSWDepot.Name _, ~ Days& ioperatlngr’ V , Notes I Address V _SeaSon 7 E i Hgursrigf 't3p’e’ration’ N/A

Total Reimbursable Hours of Operation: _O_ hours

Events: Municipalitywilluse commercially reasonable efforts to submit Event Schedules to PCA for approval by March 31*‘ofthe calendar year in which the Events willbe held, and in all cases willsubmit Event Schedules not less than sixty days prior to the next planned Event. Once approved by PCA, the updated information on Event Schedules willbe deemed to be incorporated intothis Agreement.

|NlTlALLED BY MUNICIPALITY:

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SCHEDULE “C” -— PAYMENT FOR COLLECTIONSERVICES

PCA willpay the Municipality for ISP MaterialsCollection Services as follows:

For ISP Services — Depot, PCA will pay the Municipality the Hourly Rate (de?ned below) per hour plus applicable taxes for the Total Reimbursable Hours set out in Schedule to be paid in twelve (12) equal monthly instalments. For greater clarity, the monthly instalment willbe calculated as Total Reimbursable Hours divided by twelve (12) and multiplied by the Hourly Rate.

The “Hourly Rate” is $_0_.

For ISP Services — Event, PCA willpay the Municipalitya rate of $ 1100.00 per tonne of ISP Materials plus applicable taxes.

For ISP Services — Event (and transportation to De33otLPCA willpay the Municipality a rate of $_0.00__ per tonne of ISP Materials plus applicable taxes.

INITIALLEDBYMUNICIPALITY:

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SCHEDULE “D” — PROMOTION & EDUCATION

The Municipalitywillactively promote the collection of ISP Materials and the PaintRecycle brand through municipal publications, events and activities that support the Municipality'swaste management strategy. The Municipalitywillnot charge PCA for any promotion or education activities unless PCA has agreed to such charges in advance inwriting. PCA‘s decision not to pay for speci?c promotion and education activities does not discharge the Municipalityfrom its obligation to informthe Municipa|ity‘s residents of its Collection Accessibility Schedules (see Schedule “B”).

PCA’s plan for promotion and education for the ISP Materials is outlined in s. 9 of the ISP.

Ifthe Municipalityhas a waste management webpage then the Municipalitymay post the Collection Accessibility Schedules, the PaintRecyc|e logo and a linkto httg://www.regeneration.ca/ on the aforementioned webpage at no cost to PCA.

The Municipalitymust submit to PCA draft copies of all publications using PCA trademarks and logos for approval, which PCA may withhold for any reason.

The Municipality,its employees and Service Providers willnot engage in any activity that may cause or perceive to cause harm to Product Care Association or any brand owned by PCA, such as PaintRecyc|e.

The Municipality willperiodically educate its residents about the BUDS message: - Buy onlywhat you need - Use it all up a Divert - Safely dispose of the rest

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SCHEDULE “E" -— PCA STANDARDS

Commingled Materials

- Aerosols, as de?ned under Paints 8. Coatings that are ISP Materials;

Non-Commingled Materials - Paints and Coatings, and containers in which they are contained, that are lSP Materials;

The following are PCA‘s ISP Materials Collection Site Standards applicable to this Agreement as of the date of this Agreement. PCA willprovide advance notice of proposed revisions to these standards to the Municipalityin accordance with this Agreement. Revisions to these standards willbe posted on //www.reqgteration.ca/service-partnensupport/ontariol ' e ISP Materials Collection Site Standards

Effective: June 30, 2015

To the extent that there is any conflict between these Product Care Association lSP Materials Collection Site Standards and the requirements of applicable laws and regulations, the requirements of applicable laws and regulations apply. The collection site operator is required to comply with the requirements of the applicable laws and regulations. For greater certainty, in the event that the Product Care Association standards impose requirements that are more stringent or additional to the requirements of applicable laws and regulations but do not conflictwith such laws and regulations, the collection site operator is required to comply withthe PCA standards as well as with applicable laws and regulations

Background:

PCA operates the IndustryStewardship Plan ("lSP”)to ensure certain hazardous and special wastes are collected and recycled or othen/vise safely disposed of in an environmentally appropriate way.

Product Care Association was authorized by Waste Diversion Ontario to plan, implement and operate the ISP for paints and coatings, and the containers in which they are contained as defined in the ISP.

The ISP, rules and material definition can all be viewed on the PCA website at http://www.regeneration.cal/service-partner-support/ontariw

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Purpose:

The ISP Collection Site Standards de?ne the minimum operating requirements to qualify as a Product Care Association collection site for ISP Materials. Alllocations wishing to act as a collection site on behalf of PCA must be approved by PCA. The ISP Collection Site Standards do not absolve collection sites from any federal, provincial and/or municipal legislation and regulations applicable to their operation. it is the collection site's responsibility to be aware of, and abide by, all such legislation and regulations.

PCA reserves the right to review and revise these standards on an ongoing basis. The most current version willbe posted on the PCA website. PCA will,as a courtesy, provide noti?cation of changes to active collection sites for which it has current email addresses; however, it is the collection sites responsibility to regularly check the PCA website for revisions.

Who this applies to:

For the purposes of these standards, a Collection Site Operatormeans the operator of a location at which ISP Materials are received from the public and/or a small quantity or |C&l generator, or via the site's internal operations from which a transporter willpick up ISP Materials and transport itto an approved ISP Materials processor. These standards apply to the following two types of collection sites:

1. Type 1 sites: Sites that receive a wide range of MHSW, and 2. Type 2 sites: Sites that collect only: Paints and coatings;

Enforcement of these Standards:

Collection site operators shall: - Provide PCA with all reasonable information relating to these standards or any matter that relates to the ISP or procedures of PCA; - Acknowledge that PCA has a right of access to any and all such information during normal business hours and on 24 hours’ notice.

Moreover, PCA may verify compliance information provided by collection site operators, either directly or through a third party acting on its behalf. Please note that all parties acting on behalf of PCA are bound by strict con?dentiality agreements.

1. General Requirements

All lSP Materials collection site operators shall:

1.1 Possess a valid business licence ifthey are a commercial operation.

1.2 Either self-insure, or possess comprehensive or commercial general liability insurance, including coverage for bodily injury, property damage, complete operations and contractual liability.

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1.3 Identify and comply with all applicable legislation and approvals, including but not limited to:

Type 1 collection sites shall be: - In possession of and in compliance with all terms in their MOECC Environmental Compliance Approval (ECA); - Registered with the MOECC’s Hazardous Waste InformationNetwork (HWlN); - in compliance withthe Ontario Environmental Protection Act, 1990 (including

R.R.O. 1990, O. Reg. 347, General — Waste Management); In compliance with the federal Transportation of Dangerous Goods Act (TDGA); Incompliance with applicable municipal zoning bylaws or other bylaws, such as fire codes, parking and hours of operation.

Type 2 collection sites shall be: - In compliance withthe Ontario Environmental Protection Act, 1990 (including R.R.O. 1990, O. Reg. 347, General —Waste Management); o in compliance withthe federal Transportation of Dangerous Goods Act; - in compliance with applicable municipal zoning bylaws or other bylaws, such as ?re codes, parking and hours of operation.

1.4 Maintain a documented process to identify, assess and ensure compliance withthis standard and all applicable legislative and regulatory requirements, including but not limited to: o Environmental regulations, including permits or certi?cations for operating, air emissions, or other discharges; - Occupational health and safety regulations; a Hazardous waste management regulations (storage, handling).

1.5 implement and maintain an emergency response plan to prepare for and respond to emergency situations including ?res, spills and medical events.

1.6 Maintain all records for a minimum of two years or longer as required by law, including manifests, bills of lading and waste records.

1.7 Provide notice to PCA of any fines or regulatory orders in the previous five years and, going fon/vard,within60 days of any new ?ne or regulatory order as it relates to the ISP.

2. Occupational Health and Safety

‘

Allcollection site operators shall:

2.1 identify and comply with all applicable health and safety legislation, including but not limitedto: o Employment Standards Act, 2000; - Occupational Health and Safety Act, 1990; - Workplace Safety and Insurance Act, 1997; 26

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- Canada Labour Code. 2.2 Possess workers’ compensation coverage through either a provincial (\NS|B) program or a private insurance policy.

2.3 Be compliant with the Workplace Hazardous Materials Information System (WHMlS), includingtraining requirements.

3. Staff Training

Allcollectionsite operators shall:

3.1 Train staff on their emergency response plan.

3.2 Train staff to identify and pack ISP Materialsin its appropriate waste class according to Waste Packing Protocols (refer to Appendix A).

3.3 Train staff to differentiate between ISP Materialsthat is eligible for collection services under the lSP and those that are not (refer to Appendix A).

3.4 Update staff training based on any changes made to the Collection Site Standards.

3.5 Document and maintain records of staff training.

4. Waste Packing Protocols

Allcollectionsite operators shall:

4.1 Pack waste according to the MOECC’swaste classes and PCA Waste Packing Standards as outlined inAppendix A.

4.2 Ensure that lSP Materialsare handled and stored as follows:

For Type 1 collection sites: Inaccordance withthe conditions laid out in their respective Environmental Compliance Approval and all applicable laws and regulations.

For Type 2 collection sites: o Have the abilityto receive wastes from the public in a controlled manner (direct supervision or monitored) in a customer drop—offarea; - Have adequate infrastructure to shelter material from inclement weather in 27

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a consolidation storage area; - Have sufficient space to receive, sort, store and prepare transportation containers for shipment:

» Paints and coatings: minimum of eight (8) 205 L drumsltvvo standard UN gaylord boxes or one week of paints and coatings received at each collection site; - As applicable, have material-handling equipment with the ability to move containers onto transport vehicles; - Be accessible to transport vehicles for pick- up of lSP Materials ; and - Have adequate security measures in place to prevent lSP Materialsfrom being tampered with by anyone at the site or using the collection facility at unauthorized times.

4.3 Allwaste must be packed in an approved UN container‘and all materials transported must be contained in accordance with TDGA requirements.

4.4 Transportation containers must be ?lled to capacity, except ifthis practice contravenes either a ministry order or the Collection Site Operator's Environmental Compliance Approval Storage Requirements. Transportation containers used at event days should be ?lled to capacity and it is understood the last container filled of the day may not be filled, it may be partially ?lled.

4.5 if applicable, make use of vermiculite in suf?cient quantity to cover and protect the waste material from breakage when there is a potential for spillage or breakage of containers in a lab pack during transport:

4.6 Place large pails (25 litres or more) on skids and shrink wrap to prevent shifting of waste during transport. Alternatively, gaylord boxes may be used placing 25L pails on the bottom layer.

4.7 Contamination allowances - The maximum contamination allowance is 5%. This is a weight—based allowance assessed on individualdrums for a given waste class. - Contamination levels in transport containers (mis-packed ISP Materials, non—program wastes as identi?ed inAppendix A) willbe monitored by PCA or by its authorized agent through random sampling. lSP Materials collection site operators willbe required to take corrective action ifcontamination allowances are exceeded. PCA reserves the right to apply a ?nancial penalty to collection site operators who exceed the contamination allowance or revoke the collection site’s approval status ifcorrective action is not taken as requested by PCA.

1 Refers to containers that meet the requirements established by the United Nations Committee of Experts on the Transportation of Dangerous Goods; these requirements provide a uniform intemational system for identifying and packaging Class 3, 4, 5, 6.1, 8 and 9 dangerous goods for transport.

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Paints, Stains and Non- - Allarchitectural paint including latex, - Automotive and anti- Collection/transport 0 Residential 0 Coatings - 145 Commingled' oil and solventabased coatings, including fouling marine paints and containers should be Designated paints and stains, whether tinted or un~ coatings packed with larger palnt lC&| Businesses tinted.and their containers. - Products that match the containers at the bottom, (small quantity - Allarchitecturalpaints and coatings de?nition of both Paints & any spaces ?lledwith generator) for household and industrial use. Coatings and a Pesticideare to smaller containers, and - includes all driveway and roof be packed with Pesticides smaller paint containers sealants. - Allpaints and coatings in on top. Paint and coating - Includes non-pesticide aerosol containers are to be containers must be

containing marine paints packed with 331 - Aerosols stacked upright in the - Note: Architectural coatings means - Stucco and spackling collection/transport organic coatings intended for onsite compounds containers. applications at ambient temperatures to - Waxes and polishes interior or exterior surfaces of - Paints & Coatings supplied residential, commercial, institutional, in containers with a volume industrial, or government structures greater than 25 litres Includingexterior and interior house paints, stains, under coaters, primers and sealers.Structures include all components and attachments of both buildings and nonvbulldings, including but not limited to driveways, furniture (indoor and outdoor) appliances, floors, cabinets and doors as well as automotive structures for aerosol paint applications and marine structures for non—pestitide marine coatings.

1 - Commingled refers to waste managed under Product Care Association's program that are packed with waste that is not managed by Product Care Association because separating them at the collectionsite is not possible or practical. Product Care Association uses allocation models derived from audits conductedon its behalf to calculate its financial obligations to collectors and its collection performance for reporting purposes.

2 — Non-Commingled refers to the sorting of waste such that only wastes managed under Product CareAssociation's program are packed in the sarneshipping container.

lNlT|ALLED BY MUNlClPAL|TY:

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REPORT TO: Members of Council

FROM: Pat Pilgrim, CAO

DATE: May 18, 2016, Regular Council Meeting, Operations

Re: Bylaw #2016 – 047 Amending Agreement, Product Care Association of Canada (“PCA”) – Municipal Industry Stewardship Plan Service Agreement

RECOMMENDATION: THAT Council approves Bylaw 2016-047 being a bylaw to authorize the execution of an Agreement between Product Care Association (“PCA”) and The Corporation of the Municipality of Hastings Highlands for the purposes of the waste diversion program for municipal hazardous or special waste (“MHSW”) for specific waste classes including Phase 1 materials which is paints and coatings and their containers, aerosols and also now to include pesticides, solvents and fertilizers.

BACKGROUND: The Municipality of Hastings Highlands is organizing a Household Hazardous Waste Day in the Municipality on Sunday, October 2, 2016 at 6 ANAF Road in Maynooth ON from 10 a.m. to 3 p.m. under the supervision and control of Drain-all Ltd.

FINANCIAL IMPACT: Not Applicable.

ATTACHMENTS: Bylaw 2016-047

Respectfully submitted,

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THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS BYLAW-2016-047

______

Being a By-law authorizing the execution of an Amending Agreement between The Corporation of the Municipality of Hastings Highland and Product Care Association of Canada (“PCA”) for Municipal Hazardous and Special Waste (“MHSW”)

WHEREAS the Council of The Corporation of the Municipality of Hastings Highlands proposes to enter into an Amending Agreement with Product Care Association of Canada (“PCA”) for specific materials accepted at a Household Hazardous Waste Event Day on October 2, 2016.

NOW THEREFORE the Council of the Corporation of the Municipality of Hastings Highlands ENACT AS FOLLOWS:

1. The Mayor and Clerk of this Municipality are hereby authorized and empowered on behalf of the Municipality of Hastings Highlands to execute the Agreement entered into between this Municipality and Product Care Association as of the 18th day of May, 2016 and affix the seal of this Municipality thereto.

Read a first, second and third time and passed this 18th day of May, 2016.

______Vivian Bloom, Mayor Robyn Rogers, Clerk

CERTIFICATE

I hereby certify that the foregoing is a true copy of Bylaw 2016-47 of the Corporation of the Municipality of Hastings Highlands in the County of Hastings duly passed at a meeting of Council of the said Corporation duly held on the 18th day of May, 2016 that the said By-law is under the seal of the said Corporation sign by its proper officers as required by law and that the said Bylaw is in full force and effect.

Dated this 18th day of May, 2016.

______Robyn Rogers, Clerk

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.1.

AMENDINGAGREEMENT

PRODUCT CARE ASSOCIATION— MUNICIPAL INDUSTRYSTEWARDSHIPPLANSERVICE AGREEMENT

WHEREAS: Municipalityof Hastings A. Product Care Associationof Canada and The Corporation of the Highlands (collectively, the “Parties”) entered into an agreement concerning Phase 1 dated material WI'tId'iis paints and coatings, and the containers in which they are contained October 1, 2016 (the “Agreement”);

B. The parties wish to make certain amendments to the Agreement as set out herein.

THEPARTIES THEREFOREAGREE AS FOLLOWS: 1 A. The Agreement is hereby amended effective October 1, 2016 as set out in Attachment hereto.

B. Allother provisions of the Agreement remain un-amended and infull effect. as of October INWITNESS WHEREOFthe Parties have signed this AMENDINGAGREEMENT 1, 2016, Product Care Association of Canada

by:

Name: Mark Kurschner

Title: President

The Corporation ofthe Municipalityof Hastings Highlands

by ; Name: Vivian Bloom

Title: Mayor

by. ______

Name: Robyn Rogers

Title: Clerk

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ATTACHMENT1 TO THE AMENDINGAGREEMENT PRODUCT CARE ASSOClATlON—— MUNICIPAL INDUSTRYSTEWARDSHIPPLANSERVICEAGREEMENT

Preamble: The Parties agree that the preamble of the Agreement is deleted in its entirety and replaced with the following: RECITALS: of the By letter received by Waste Diversion Ontario December 12, 2006, the Minister A. (“WDO”) to Environment for the Province of Ontario required Waste Diversion Ontario develop a waste diversion program for municipal hazardous or special waste (“MHSW”) and that Stewardship Ontario ("SO") act as the industry Funding Organization (“IFO”)for the program.

80, at the direction of and in cooperation with WDO, developed a municipal hazardous or special waste program plan for 9 materials (the Phase 1 materials), which was February approved for implementation by the Ministerof the Environment by letter dated 19, 2008. Phase 1 SO and the Municipalityare parties to an agreement as amended (the “SO Agreement") concerning the provision of certain services by the Municipality to S0 concerning the Phase 1 materials.

On December 10, 2014 WDO approved PCA’s industry Stewardship Plan for Paints and Coatings pursuant to the provisions of s. 34 of the Waste Diversion Act, 2002.

On March 25, 2015, WDO designated June 30, 2015 as the effective date of the Paint lSP. Fertilizer On October 28, 2015 WDO approved PCA’s ISP for Pesticide, Solvent and pursuant to the provisions of s. 34 of the Waste Diversion Act, 2002. date the On December 17, 2015 WDO designated April 1, 2016 as the effective of Pesticide, Solvent and Fertilizer ISP. provision of PCA and the Municipality wish to enter into an agreement concerning the certain services by the Municipalityto PCA concerning the Phase 1 materials which are paints and coatings, and pesticides, solvents and fertilizers and the containers in which they are contained as defined by the |SPs.

Agreement is 1.9 The Parties agree that Section 1.0 of the deleted in its entirety and replaced with the following: shall have the 1.1. Terms beginning with capital letters and used herein without de?nition meanings given to them in either the Waste Diversion Act, 2002 (Ontario) or the Municipal Act, 2001 (Ontario), as the case may be unless otherwisespeci?ed.

1.2. in this Agreement:

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“Agreement" means this Agreement and includes all schedules and amendments thereto;

“Business Day" means Monday through Friday, excluding statutory holidays and any other day that the Government of Ontario has elected to be closed for business;

“Claims Submission” means submission to PCA of data required to validate claim for payment;

(C1) “Collection Services" means all the activities, including those conducted at Events and Depots operated by or on behalf ofthe Municipality,for the purpose of receiving, classifying, packing, storing and transferring ISP Materials onto transportation vehicles, including the manifesting of the MHSW prior to transportation away from the Event or Depot;

“Commingled Materials” means the lSP Materials listed in Schedule E that can be safely packed together for transportation as per the Packing Standards;

“Current Price” means the price for Post Collection Services for Commingled Materialsin effect as of April1, 2015 or subsequently approved by PCA;

“Depot” means a collection and transfer facility/locationoperated by or on behalf of the Municipality for receiving MHSW from the public and/or Exempt Small Quantity lC&l Generators and transferring same to transporters for processing or recycling; other “Diversion Report” means invoices, MHSW material tonnage reports, or the such documents as may reasonably be required by PCA from time to time for validation of Claims Submissions;

“End Processor” means a Service Provider that processes collected ISP Materials; the “Event” means a oneday or other collection event, operated by or on behalf of Municipality to collect, pack, transport, weigh, and process ISP Materialsfrom the public andlor Exempt Small Quantity |C&l Generators;

“Exempt Small Quantity [C8-l Generator" or “Exempt SQG” means a business to that is not required to submit a Generator Registration Report with respect MHSW under subsection 18 (1) of Regulation 347, made under the Environmental Protection Act (Ontario), as amended from time to time;

“FOB” means free on board;

“Generator” means the final user who generates waste which willbe reused, recycled or disposed;

“|SPs” means the Paint lSP and the PSF ISP;

“|SP Materials” means paints and coatings, and PSF, and the containers in which

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they are contained as defined in the lSPs;

(pi "lSP Services” means the Collection Services andlor Post-Collection Services provided by the Service Provider for the ISP Materials;

“ISP Effective Date” means June 30, 2015for the Paint ISP and April 1, 2016 for the PSF ISP;

“Lab Pack Audit” means a lab pack study conducted by a third party, with optional observation by no more than two representatives of the Member Associations at their discretion, that follows a methodology designed by S0 with inputfrom Member Associations to achieve a high level of statisticalconfidence, the results of which, after providing an opportunity for representatives of the Member Associations to review them in confidence, are used to determine the proportionate share of each Commingled Materialto be paid by PCA as set out in this Agreement;

“Manifesting” means those activities associated with preparing a manifest for Post—Coi|ection Services in accordance with Regulation 2347 made under the EnvironmentalProtection Act (Ontario);

“Member Associations” has the meaning set out in Section 4.3;

“Minister" means the Minister of the Environment and Climate Change for the Province of Ontario;

“Non-Commingled Materials” means the materials listed in Schedule E that must be packed separately for transportation as per the Packing Standards;

“obligated MHSW"means MHSWdesignated as Phase 1 in the Minister's program request letter to Waste Diversion Ontario received on October 25, 2010 requesting a revised waste diversion program for Phase 1 MHSWand as may be further de?ned by the Ministerfrom time to time;

“Packing Standards” means the Waste Packing Protocols listed in Schedule “E” as amended by PCA from time to time;

“PCA Portal” means PCA’s online system for uploading Claims Submissions;

“Paint industry Stewardship Plan” or “Paint lSP" means the PCA Paints and Coatings waste diversion program dated May 23, 2014 as it applies to Phase 1 materials approved by Waste Diversion Ontario on December 10, 2014 to commence on the ISP EffectiveDate, pursuant to section 34 of the Waste Diversion Act, 2002 (Ontario), and any amendments thereto and repiacementsthereof;

“PSF” means pesticides, solvents and fertilizers as de?ned in the PSF ISP;

“PSF Industry Stewardship Plan” or “PSF ISP” means the PCA PSF waste diversion program dated May 15. 2015 for pesticides, solvents and fertilizers as it applies to Phase 1 materials approved by Waste Diversion Ontario on October 28, 4

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2015 to commence on the ISP EffectiveDate, pursuant to section 34 of the Waste Diversion Act, 2002 (Ontario), and any amendments thereto and replacements thereof;

“Post-Collection Services” means the management of ISP Materials after delivery of such ISP Materials to a transportation Service Provider FOB the Event or Depot location, including but not limited to transportation of ISP Materials from Events and Depots, consolidation, sorting, weighing, processing, recycling, and safe disposal of residual waste and other post-collection waste management activities; and

(dd) “Service Provider” means the Municipality andlor a commercial party that provides ISP Sen/ices to PCA or the Municipalityas the case may be.

and 2.3 of the Agreement are 2& l§P Services. The Parties agree that Subsections 2.1 deleted in their entirety and replaced with the following: location 2.1. Schedule “A”to this Agreement sets out schematically three different service types for the provision of ISP Services by the Municipality to PCA. These are as follows:

(a) Depot

(b) Event

For the purpose of this Agreement, PCA and the Municipalityhave agreed that the service location types marked with an “X" below will be the ones under which the Municipality willprovide ISP Services to PCA.

[] Depot

[X] Event

[] Event (and transportation to Depot)

2.3. The Parties recognize that there may be changes, including addition or removal of some materials, to the lSPs. in the event of such changes, either Party may request appropriate amendments to this Agreement to re?ect those changes. and the Parties will negotiate same in good faith, failing which the matter willbe resolved by arbitration in accordance withthe provisions hereof.

L9 The Parties agree that Subsections 3.1 and 3.3 of the Agreement are deleted in their entirety and replaced with the following:

3.1. Price (a) lSP Materials Services — Depot. As described in Schedule “A" hereto, PCA will 5

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pay for ISP Services provided by the Municipalityas of the respective ISP Effective Dates for the lSPs as follows:

(i) PCA willpay the Municipalitythe hourly rate as set out in Schedule “C”for the Total Reimbursable Hours of Operation as speci?ed in Schedule "B" for the CollectionSen/ices.

(ii) PCA will pay the Municipality PCA’s proportionate share (weight of ISP Materials as a proportion of total weight of transported MHSW) of the Post- Collection Services transportation costs for the Commingled Materials to a maximum of the Current Price as de?ned in Section 3.6 of this Agreement. The proportionate share will be based on the most recent Lab Pack Audit conducted by or on behalf of an authorized representative of PCA.

(iii) Post-Collection Services for Non—Comming|ed lSP Materials collected at Depots willbe paid directly to Service Providers by PCA as part of the PCA Municipal Depot Transportation and Processing incentive Program (“MDTPlF"’)

hereto, PCA will (b) lSP Materials Services v Event. As described in Schedule “A” pay for ISP Services provided by the Municipalityas follows:

(i) PCA will pay the Municipality an amount per tonne as set out in Schedule “C" for the Collection Services and Post-CollectionServices for Events approved by PCA in accordance with Schedule The actual weight of the ISP Materialsas determined by the Service Provider providing the Post- Collection Services will be used. PCA will pay the Municipality PCA’s proportionate share (weight of ISP Materials as a proportion of total weight of transported MHSW) for the Commingled Materials. The proportionate share will be based on the most recent Lab Pack Audit conducted by oron behalf of by an authorized representative of PCA.

(c) ISP Materials Services - Event (and transportation to Depot). As described in Schedule “A”hereto, PCAwillpay for ISP Services provided by the Municipalityas follows:

(i) PCA willpay the Municipalityan amount per tonne as set out in Schedule “C” for the Collection Services and transportation of ISP Materials to a Depot for Events approved by PCA in accordance with Schedule The actual weight of the ISP Materialsas determined by the Service Provider providing the Post- Collection Services will be used. PCA will pay the Municipality PCA’s proportionate share (weight of ISP Materials as a proportion of total weight of transported MHSW) for the Commingled Materials. The proportionate share willbe based on the most recent Lab Pack Audit conducted by or on behalf of by an authorized representative of PCA.

(ii) PCA willpay the Municipalityfor Post—Col|ection Services (transportation from Depot and end processing) as set out in Section 3.1(a)

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3.3. The Municipalitywillprovide any additional back-uplsupporting informationreasonably requested by PCA to verify the accuracy of the Claims Submissions from time to time.

entirety and 4 0 Term. The Parties agree that Subsection 4.1 of the Agreement is deleted in its replaced with the following:

4.1. The initialterm of this Agreement willbe for a period commencing on the ISP Effective Date for the Paint ISP and unless otherwiseextended or terminatedearlier in accordance with the provisions of this Agreement shall end on December 31, 2016.

gt; The Parties agree that Subsections 5.1 and 5.2 of the Agreement are deleted in their entirety and replaced with the following: 5.1. Title to all ISP Materialscollected by Municipaity at Events and Depots willbelong to PCA from the time of collection.and whether the ISP Materials is transported to the End Processor by the Municipality's Service Providers or PCA’s Service Providers. Any contract entered into between Municipality and an End Processor for ISP Materials must provide that title transfers to the End Processor in accordance with the Processor Standards in Schedule as amended from time to time. Notwithstanding the foregoing, ifthe Municipalityoperates a reuse programfor any ISP Materials, title to the ISP Materials being reused shall transfer to Municipalityone (1) second priorto being given to the person or entity requesting itfor reuse purposes. that 5.2. In performing the ISP Services hereunder, the Municipality represents and warrants it will at all times, and will require its Service Providers to, have all Certi?cates of Approval/EnvironmentalCompliance Approval and any other approvals required and that it will otherwise comply at all times and require its Service Providers to comply, authority with all applicable laws, regulations and requirements of any governmental having jurisdiction, including without limitationthe Ontario Ministryofthe Environmentand Climate Change and the Ontario Ministry of Labour.

is B_.Q The Parties agree that Subsection 8.1 of the Agreement deleted in its entirety and replaced with the following:

8.1. Each party (the “lndemnifying Party”) hereby indemni?es and saves harmless the other party (the “Indemnified Party”) on its behalf and as trustee for, its respective council members, directors, officers, contractors, employees and agent, from and against any and all manner of actions or causes of actions, damages (but not including consequential damages), costs, loss or expenses of whatever kind (including related legal fees on a full indemnity basis) which the Indemni?ed Party, its council members, directors, officers, contractors, employees and agents may sustain, incur or be put to by reason of or directly or indirectly arising out of any breach of this Agreement by the Indemnifying Party or any willfulmisconduct or negligence of the lndemnifying Party or any person for whom the Indemnifying Party is, at law, responsible, in relation to matters arising out of this Agreement.

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its entirety _0_;Q Notice. The Parties agree that Section 10.0 of the Agreement is deleted in and replaced with the following:_

Any notice, request, demand or other instrument or communicationherein provide, writing and permitted or required to be given by either PCA or the Municipalitywillbe in suf?ciently given if delivered personally, by facsimile transmission or other electronic means of written communicationtested priorto transmissionto the extent such testing is available (unless otherwise expressly provided herein) or if sent by registered mail to the following respective address hereinafterset out, namely:

Notices to PCA willbe delivered to:

President Product Care Associationof Canada 105 West 3rd Avenue Vancouver BC V5Y1E6 Facsimile: 604-592-2982 Email: [email protected]

Notices to The Municipalitywillbe delivered to:

CAO The Corporation of the Municipality of Hastings Highlands 33011 Highway 62 North, PO. Box 130 Maynooth, ON KOL250 Fax: (613)338-3292 Email: [email protected] by Any such notice if delivered personally, by facsimile transmission or other day of electronic means will be conclusively deemed to have been given on the 5 personal delivery, or facsimile transmission or electronic communication(and if after conclusively pm. ET. the next following Business Day), or ifmailed as aforesaid, willbe day on deemed to have been received on the ?fth (5"’)business day following the which case which such notice is mailed as aforesaid (except during a postal strike in such notice shall be delivered via courier). Either party may, at anytime, give written giving notice to the other of any change of address (postal and/or email) of the party such notice and from and after the giving of such notice the address therein speci?ed shall (in the absence of knowledge to the contrary) be deemed to be the address of such party for the giving of notices thereafter.

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29.0 Schedule “A”. The Parties agree that Schedule “A"of the Agreement is deleted in its entirety and replaced with the following:

SCHEDULE“A” — ISP SERVICES DEPOT

MunicipalitySubmits Collection Services Claims ISP Materials (rate per hour) Submission with Supporting Documentation J1 ?

Municipm $0” MunicipalSort N9"‘C°m.m'ng’ed Commingled ISP Materials (paint Materials (paints 8. coatings) aerosols and PSF)

MunicipalTransporter Commingled ISP Materials ”g§n3gg'r::::;'::fé’g“95’ tonnes) (PCA pays 3 hare 0 f Materials (PCA pays transporters directly) 11 E Municipal Processor Commingled lSP Materials PCA PTOCESSDVS (PCA pays actual weight) BPPTOVEU . Non-Cornrningled ISP Materials (PCA pays processors directly) 11

PCA Pays Post-Collection Services Municipality submits Post- Collection costs to PCA for I Purchase Order (withDiversion Report)

Services for ISP The Municipality or the Municipality‘s Service Provider provides Depot Collection Materials. PCA pays the Municipality an hourly rate for the Collection Services. 1 ISP Materials Commingled ISP Materials may be packed intransportation containers with other non—Phase Materials, the Municipality is to at municipal Depots as per Packing Standards. For Commingled lSP and PCA will pay its contract for transportation and processing of such Commingled ISP Materials Pack Audit) and processing proportionate share of the transportation (by weight as determined by Lab (by actual weight) costs for the lSP Materials. Packing Standards by Non—Commingled lSP Materials are to be separately sorted by material as per transporters. the Municipality at its Depots and made ready for pick-up by approved PCA

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EVENT

Collection Services ISP Materials (cost per tonne) 11

Municipal Transporter ISP Materials (included in cost per tonne) 11 MunicipalProcessor lSP Materials (included in cost per tonne) ll PCA Pays Collection & Post—Co|lection Services Municipalitysubmits Post-Collection costs to PCA for Purchase Order (with Diversion Report)

for ISP Materials. The Municipality or the Municipality’sService Provider provides Event Collection Services Phase 1 and The Municipality may combine Events with other activities, including collection of other Schedule “C” non-Phase 1 MHSW. PCA pays the Municipality a cost per tonne of ISP Materials as per for the Collection and Post«Collection Services.

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EVENT(and transportation to Depot)

Collection Services ISP Materials (cost per tonne)

Transportation To Depot ISP Materials (included in cost per tonne) I1 Municipal Sort 3 Municipal Sort Non»Comming|ed ISP i Cornrningled ISP Material; E Materials

Municipal Transporter PCA approved Transporters Cornmingled ISP Materials Non—CommingledISP Mate?als (PCA pays share of tonnes) (PCA pays transporters directly)

PCA P‘°°e55°’5 Processor 3W’°V9_d , Municipal Norvcommlngled lSP commingled Isp Maieriais ‘Materials (PCA pays processors directly) (PCA pays actual Weigh” ll PCA Pays Post-Collection Services Municipalitysubmits Post- Coilection costs to S0 for Purchase Order (with Diversion Regen

ISP Materials The Municipality or the Municipa|ity‘s Service Provider provides Event CollectionServices for per tonne. and transports the collected ISP Materials to a Depot, PCA pays the Municipality a cost at Commingled ISP Materials may be commingled with other Phase 1 or non—Phase 1 MHSW materials for municipal Depots as per Packing Standards. For Commingled MHSW, the Municipality is to contract share of transportation and processing of such Commingled MHSW and PCA will pay its proportionate weight) costs the transportation (by weight as determined by Lab Pack Audit) and processing (by actual for the Commingled ISP Materials. by Non-Commingleci ISP Materials are to be separately sorted by material as per Packing Standards the Municipality at its Depots and made ready for pick-up by an approved PCA transporter.

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is deleted in its §_£ Schedule “C”. The Parties agree that Schedule “C”of the Agreement entirety and replaced with the following:

SCHEDULE“C” — PAYMENTFOR COLLECTIONSERVICES

PCA willpay the Municipalityfor lSP MaterialsCollectionServices as follows: (de?ned For ISP Services — Depot, PCA will pay the Municipality the Hourly Rate below) per hour plus applicable taxes for the Total Reimbursable Hours set out in Schedule to be paid in twelve (12) equal monthly installments. For greater clarity, the monthly installment willbe calculatedas Total Reimbursable Hours divided by twelve (12) and multiplied by the Hourly Rate.

The “Hourly Rate" is the total of: $_0

tonne of For lSP Services — Event, PCA willpaythe Municipalitya rate of $ 1100.00 per lSP Materials plus applicable taxes.

Municipality a For ISP Services — Event (and transportation to Depot). PCA will pay the rate of $_0.00__ per tonne of lSP Materials plus applicable taxes.

INITIALLEDBYMUNICIPALITY:

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is deleted in its §1_.Q Schedule “E”. The Parties agree that Schedule “E”of the Agreement entirety and replaced with the following:

SCHEDULE“E” - PCA STANDARDS Commingled Materials

- Aerosols, as de?ned under Paints & Coatings that are lSP Materials;

- Pesticides and containers in which they are containedthat are ISP Materials;

- Solvents and containers in which they are contained that are ISP Materials; and

- Fertilizers and containers in which they are contained that are ISP Materials.

Non~Commingled Materials ISP o Paints and Coatings, and containers in which they are contained, that are Materials;

The following are PCA’s ISP Materials Collection Site Standards applicable to this Agreement as of the date of this Agreement. PCA willprovide advance notice of proposed revisions to these standards to the Municipalityin accordance with this Agreement Revisions to these standards willbe posted on //wwwreqeneration.ca/service-partner-support/ontariw

ISP Materials Collection Site Standards

Effective: June 30, 2015

To the extent that there is any conflictbetween these Product Care AssociationISP Materials Collection Site Standards and the requirements of applicable laws and regulations, the requirements of applicable laws and regulations apply. The collection site operator is required to comply with the requirements of the applicable laws and regulations. For greater certainty, in the event that the Product Care Association standards impose requirements that are more stringent or additional to the requirements of applible laws and regulations but do not conflictwithsuch laws and regulations, the collection site operator is required to comply with the PCA standards as well as with applicable laws and regulations

Background:

PCA operates the Industry Stewardship Plans (“ISPs")to ensure certain hazardous and special wastes are collected and recycled or otherwise safely disposed of in an environmentally appropriate way.

Product Care Association was authorized by Waste Diversion Ontario to plan, implement and operate the |SPs for paints and coatings and PSF, and the containers in which they are contained as defined in the lSPs. 13

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The lSPs, rules and material de?nition can all be viewed on the PCAwebsite at http:/lwvvw.regeneration.ca//service—partner-supportlontariol

Purpose: qualify as a The lSP Collection Site Standards de?ne the minimumoperating requirements to a Product Care Association collection site for ISP Materials. Alllocations wishing to act as collection site on behalf of PCA must be approved by PCA. The ISP Collection Site Standards do not absolve collection sites from any federal, provincial sites andlor municipal legislation and regulations applicableto their operation. It is the collection responsibility to be aware of, and abide by, all such legislation and regulations. The most PCA reserves the right to review and revise these standards on an ongoing basis. current version willbe posted on the PCA website. PCA will,as a courtesy, provide noti?cation it is the of changes to active collectionsites for which it has current email addresses; however, collection site's responsibilityto regularly check the PCA website for revisions.

Who this applies to:

For the purposes of these standards, a CollectionSite Operator means the operator of a or lC&l location at which ISP Materials are receivedfrom the public and/or a small quantity generator, or via the site's internaloperations from which a transporter willpick up ISP Materialsand transport it to an approved ISP Materialsprocessor. These standards apply to the following two types of collectionsites:

1. Type 1 sites: Sites that receive a wide range of MHSW, and 2. Type 2 sites: Sites that collect only: Paints and coatings;

Enforcement of these Standards:

Collectionsite operators shall: relating to these standards or any matter - Provide PCAwith all reasonable information that relates to the ISP or procedures of PCA; . Acknowledge that PCA has a right of access to any and all such information during normal business hours and on 24 hours’ notice. either Moreover, PCA may verify compliance informationprovided by collectionsite operators, directly or through a third party acting on its behalf. Please note that all parties acting on behalf of PCA are bound by strict con?dentiality agreements.

1. General Requirements I

All ISP Materials collection site operators shall:

1.1 Possess a valid business licence ifthey are a commercialoperation. liability 1.2 Either self—insure, or possess comprehensive or commercial general insurance, including coverage for bodily injury, property damage, complete 14

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operations and contractual liability. 1.3 Identify and comply with all applicable legislation and approvals, including but not limited to:

Type 1 collection sites shall be: - In possession of and in compliance with all terms intheir MOECC EnvironmentalCompliance Approval (ECA); - Registered with the MOECC's Hazardous Waste InformationNetwork (HWIN); - In compliance with the Ontario EnvironmentalProtection Act, 1990 (including RRO. 1990, O, Reg. 347, GeneraI~Waste Management); (TDGA); o In compliance withthe federal Transportation of Dangerous Goods Act - In compliance with applible municipal zoning bylaws or other bylaws, such as ?re codes, parking and hours of operation.

Type 2 collection sites shall be: - In compliance with the Ontario EnvironmentalProtection Act, 1990(including R.R.O. 1990, O. Reg. 347, General—Waste Management); - In compliance with the federal Transportation of Dangerous Goods Act ; - In compliance with applicable municipal zoning bylaws or other bylaws, such as ?re codes, parking and hours of operation.

1.4 Maintaina documentedprocess to identify, assess and ensure compliance with this standard and all applicable legislative and regulatory requirements, including but not limitedto: for operating, 0 Environmentalregulations, including permits or certi?cations air emissions, or other discharges; - Occupational health and safety regulations; - Hazardous waste management regulations (storage, handling).

1.5 implement and maintain an emergency response plan to prepare for and respond to emergency situations including tires, spills and medical events.

1.6 Maintainall records for a minimum of two years or longer as required bylaw, including manifests, billsof lading and waste records.

1.7 Provide notice to PCA of any ?nes or regulatory orders in the previous ?ve years and, going forward, within 60 days of any new ?ne or regulatory order as it relates to the ISP.

| 2. Occupational Health and Safety I

Allcollection site operators shall:

2.1 Identify and comply with all applicable health and safety legislation, including but not limited to: - Employment StandardsAct, 2000; - Occupational Health and Safety Act, 1990, 15

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- Workplace Safety and Insurance Act, 1997; - Canada Labour Code. 2.2 Possess workers‘ compensation coverage through either a provincial (WSIB)program or a private insurance policy.

2.3 Be compliant withthe Workplace Hazardous Materials InformationSystem (WHMIS), inctudingtraining requirements.

2.4 Maintain an occupational health program that includes processes to safeguard the health and safety of employees by: c Providing regular documented health and safety training; - Providing and enforcing the correct use of personal protection equipment; and - Safeguarding hazardous mechanicalprocesses.

3. Staff Training J

Allcollectionsite operators shall:

3.1 Train staff on their emergency response plan. according 3.2 Train staff to identify and pack ISP Materialsin its appropriate waste class to Waste Packing Protocols (refer to Appendix A).

3.3 Train staff to differentiate between ISP Materialsthat is eligible for collection services underthe ISP and those that are not (refer to Appendix A),

3.4 Update staff training based on any changes made to the Collection Site Standards.

3.5 Document and maintain records of staff training.

4. Waste Packinq Protocols

Allcollectionsite operators shall: Packing 4.1 Pack waste according to the MOECC’swaste classes and PCA Waste Standards as outlined in Appendix A.

4.2 Ensure that ISP Materialsare handled and stored as follows:

ForTyge 1 collectionsites: in accordance withthe conditions laid out in their respective Environmental Compliance Approval and all applicable laws and regulations.

For Type 2 collectionsites: - Have the ability to receive wastes from the public in a controlled manner (direct supervision or monitored) In a customer drop-off area; 16

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- Have adequate infrastructure to shelter material from inclement weather in a consolidationstorage area; transportation containers for 0 Have sufficient space to receive, sort, store and prepare shipment: standard UNgaylord — Paints and coatings: minimum of eight (8) 205 Ldrums/two boxes or one week of paints and coatings received at each collectionsite; - As applicable, have material-handling equipment with the ability to move containers onto transport vehicles; - Be accessible to transport vehicles for pick- up of ISP Materials ; and from being o Have adequate security measures in place to prevent lSP Materials tampered with by anyone at the site or using the collection facility at unauthorized times.

4.3 Allwaste must be packed in an approved UN container‘and all materials transported must be containedin accordance with TDGA requirements.

4.4 Transportation containers must be ?lled to capacity, except ifthis practice contravenes either a ministry order or the CollectionSite Operator’s Environmental Compliance Approval Storage Requirements. Transportation containers used at event days should be filledto capacity and it is understood the last containerfilled of the day may not be filled, it may be partiallyfilled.

4.5 Ifapplicable, make use of vermiculitein suf?cient quantity to cover and protect the waste material from breakage when there is a potential for spillage or breakage of containers in a lab pack during transport: shifting of waste 4.6 Place large pails (25 litres or more) on skids and shrink wrap to prevent during transport. Alternatively, gaylord boxes may be used placing 25L pails on the bottom layer.

4,7 Contaminationallowances - The maximum contaminationallowance is 5%. This is a weight—basedallowance assessed on individualdrums for a given waste class. ~ Contaminationlevels in transport containers (mis-packed ISP Materials, non—program wastes as identi?edin Appendix A) willbe monitoredby PCA or by its authorizedagent through random sampling. ISP Materials collectionsite operators willbe required to take corrective action ifcontaminationallowances are exceeded. PCA reserves the right to apply a ?nancial penalty to collectionsite operators who exceed the contaminationallowance or revoke the collection sites approval status ifcorrective action is not taken as requested by PCA.

of Experts on the ‘ Refers to containers that meet the requirements established by the UnitedNations Committee for identifying and Transportation of Dangerous Goods; these requirements provide a uniforminternationalsystem packaging Class 3, 4, 5, 6.1. 8 and 9 dangerous goods for transport.

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entirety and replaced with the following: ;g._q Aggendix "A". The Parties agree that Appendix “A"of the Agreement is deleted in its Appendix A—~lSPMaterials Packing Standards

Association of Canada (PCA)requires that Please note: This table references all ISP materials as approved in the iSPs. Product Care packed separately (even though they may be waste materials in each individualrow (as numbered in the first column on the left) be packed under the same waste class)

‘ ‘ ' Examplesof Exclusions Instructions GeE:"eg:::(s_ it Waste Class] um: R‘eq53:l::‘:ms?xamplesat Inclusions~_ - Residential - paints and coatings. - Pressurizedcontainers (refillable « Cammingled‘ Includes 1 Aemsols 331 - Designated pesticides and solvents managed or non-refillable) lC&| Businesses through Product Care Association's - Fire extinguishers (including in UN 1950 (small quantity 85P prugram and waste not managed aemsol format) generator) through Product Care Assot:iatlon‘s - Inhalers i prugram that are packaged under - Hair Spray pressure in a norrre?llable selfmloslng - Insect Repellant I cnntainer that contains a propellant in l gaseous lorm.

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K.‘_Ex‘__ple_s‘ufinclusions managed by - Containers used to deliver I Residential - Commlngied‘ - includes both fertilizers Fertilizers 147 - Designated Product Care AssociationsISP iertlilzers with a capacity greater |C&i Businesses program and fertilizers that are not than 30 litres. UN 1477 [small quantity managed by Product Care Association generator) ~ AllN~P»l<(ertili1ers, micronutrients and supplements - Includesfertilizer products that contain pesticides [e.g,, Weed L Feed).

Vermlculite must be used 0 Residential 0 Includes both solvents managed - Paints and coatings Miscellaneous Waste Commlngled) - - Driveway and ruoisealanls In suiiicient quantity to Designated Organic Chemicals - through Product Care cover and protect the lC&i Businesses 253 Associat|on‘s ISP program and there is a (small quantity wastes that are not managed waste ii potential ior breakage generator) UN 1992, 1993 through Product Care Association'sISPprogram. lie, glass containers) or spillage during transport‘ - Note: Solvents Include such items as Aitematlvely, and to save turpentine, alcohols (methanol, isopropanoi, ethanol), ketones on space and vermiculite, can be (acetone, methyl ethyl ltetone), xylene, glass containers into secondary toluene, mineral spirits, linseed oil, placed naphtha, methylene chloride and containers or pails which can be filled with products marketed as paint thinners, and then lacquer thinners, automotive body vermiculite drum. resin solvents, contact cement placed in thinners, paint strippers and degreasers.

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Eligible sur?ng Instructions UNli Examples07Inclusions Examplesof Exclusions Generator ii Waste ClassI Requirements 5 CL>llection/transport - Residential - Allarchitectural paint including - Products that match the 4 Paints, Stains and Non- - definition ol both Paints Bk containers should be Designated Coatings >145 Commingledxlatex, oil and solvent-basedcoatings, larger paint lC&l including paints and stains, whether Coatings and a Pesticide are to packed with bottom, Businesses tinted or un~tlnted, and their be packed with Postlcldcs containers at the filled with (small quantity containers. - Allpaints and coatings in aerosol any spaces containers, and generator) - Allarchitecturalpaints and containers are to be packed with smaller coatings for household and industrial 331 — Aerosols smaller paint containers and coating use. - Stucco and spackling compounds on top. Paint - includes all driveway and mo! - Waxes and polishes containers must be upright the sealants. 0 Paints 84Coatings supplied in stacked in collection/transport - includes nonqaesticide containers with 3 volume greater containing marine paints than 25 titres containers. - Notetmchitecturalcoatings means organic coatings intended for onsite applications at ambient temperatures to interior or exterior surfaces of residential, commercial, institutional, industrial, or government structures including exterior and interior house paints, stains, under coatevs, primers and sealers. Structures include all components and attachments of both buildings and non-buildings, including but not limited to driveways, furniture (indoor and outdoor) appliances, lloors, cabinets and doors as well as automotive structures for aerosoi paint applications and marine structures ior non-pesticide marine coatings. %M?%__ .%”a*% V.”

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Eligible Sorting . of Instructions Waste Class UNI! Examples of Inclusions Examples Exclusions Generators ll / Requhemems managed by - Products that contain both Vurmlculite must be used Pesticides - 242 Commlngledi - Includes both DL'$(lCld€S quantity to Product Care Association'sISP pesticide i1t‘ldlBrIlliZl:r(l.‘.g,Wl:L’d in suillcient (is Food) cover and protect the UN 2902 program and pesticides that are not managed by Froduct Care Association. waste if moreis a pulcnlial for breakage (i.t:., glass containers} or spillage during transport. Alternatively, and to save on space and vermiculite, glass containers can be placed into Secondary containers or pails which can be filled with vermiculite and then placed in drum.

managed by Product Care managed under Care Association'sls? program that are packed with waste that is not 1 v Commingled refers to waste Product Care Association uses allocation models derived from audits Association because separating them at the collection site is not possible or practical. Product lor reporting purposes. on its behalf to calculate its ?nancial obligations to collectors and its collection performance conducted the same shipping such that only wastes managed under Product Care Association's program are packed in 2 ~ Non«Comming|od rolersto the soiling olwasle container.

lNlTlALLEDBYMUNlClPALlTY:

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REPORT TO: Members of Council

FROM: Adrian Tomasini, Operations Manager

DATE: May 18, 2016 Regular Meeting of Council, Operations

Re: Bylaw # 2016-041 - Sign Bylaw

RECOMMENDATION: THAT Council receives this report “Bylaw # 2061-041 – Sign Bylaw”, as submitted by the Operations Manager and;

BACKGROUND: At the Regular Meeting of Council on March 29, 2016 Staff was directed by Council to review the Sign Bylaw.

In reviewing the Sign Bylaw # 2011 - 055 it revealed that the bylaw is extensive and covers the areas needed for governing sign placement in the Municipality of Hastings Highlands.

In addition to the bylaw includes #11 which states “The Applicant is solely responsible to have the permit number present and visible on the approved erected sign”.

FINANCIAL IMPACT: N/A OPTIONS: N/A REFERENCES: N/A ATTACHMENTS: Bylaw # 2016 - 041 Application for Sign Permit Set Fine Schedule for bylaw # 2016 - 041 Respectfully submitted, Adrian Tomasini, Operations Manager

Sign Bylaw # 2016-041 Page 151 of 307 AGENDA ITEM #v)

THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS

BYLAW 2016 - 041 ______Being a Bylaw to prohibit or regulate the erection of signs, billboards, poster panels and other advertising devices within the Municipality of Hastings Highlands.

WHEREAS under the provisions of the Municipal Act, the Council may pass bylaws to regulate the erection of signs, billboards, poster panels and other advertising devices;

AND WHEREAS the Council of The Corporation of the Municipality of Hastings Highlands deems it expedient to pass such a bylaw;

NOW THEREFORE the Council of The Corporation of the Municipality of Hastings Highlands ENACTS AS FOLLOWS:

DEFINITION: Sign – shall be a sign, billboard, poster panel and other advertising device including signage on permanently parked vehicles.

1. No sign shall be erected on a residential lot at a size of more than four (4) square feet, and then only by the owner, except in the case of a conforming home occupation or home industry;

2. No sign shall be erected on a rural, commercial or industrial lot without a sign permit from the Municipality of Hastings Highlands.

3. No sign shall be erected in such a manner as to obstruct the vision of vehicular traffic.

4. No sign shall be erected on any land abutting on Municipal roads or any Municipally owned property except as permitted above.

5. Consideration of the issuance of sign permits will take into account the inherent nature of the property and its congruity with the surrounding properties.

6. Exempted signs: a. election campaign signs shall be exempt from this bylaw if removed forty-eight (48) hours after the final vote; b. political expression signs shall be exempt from this bylaw if placed on the owner’s property and no larger than four (4) square feet; c. real estate for sale signs advertising a specific property listed for sale and located on the property shall be exempt, up to a maximum size of sixteen(16) square feet, to be removed no later than closing date; d. Directional signs to businesses and properties listed for sale; e. Temporary event signs erected two (2) weeks prior to and removed forty-eight (48) hours after event; f. Community Event signs. g. Emergency signs. h. Home Occupation and Home Industry signs at a size of no more than sixteen (16) square feet.

Sign Bylaw # 2016-041 Page 152 of 307 AGENDA ITEM #v)

i. All previously existing signs that were lawfully erected prior to the passing of this bylaw, per Municipal Act S.99.(1).

7. Signs located abutting the former Highway 62 (being Highway 62 from the intersection of Highway 62 and Highway 127 east to the Municipal Boundary), Graphite Road, Madawaska Road, Musclow-Greenview Road, Peterson Road, Siberia Road, and South Baptiste Lake Road that do not meet the exemption requirements, shall require a sign permit.

8. The Application for Sign Permit form is attached to this Bylaw.

9. Plans of all signs or other advertising devices to be erected, displayed, altered or repaired shall be provided to the Municipality.

10.A fee of $25.00 will be paid to the Municipality for the inspection and approval of the plans submitted. The municipality will issue a permit certifying such approval and also may prohibit the erection, display, alteration or repair of any sign or advertising device.

11.The Applicant is solely responsible to have the permit number present and visible on the approved erected sign.

12.If a permit has not been obtained, the Municipality may refuse a permit for any sign or other advertising device that if erected or displayed would be contrary to any bylaw of the Municipality.

13.An annual rental fee of $100.00 for up to 32 square feet (4’ x 8’) or $150.00 over 32 square feet, which will cover the period from January 1 of the year of issue up to and including December 31, of the same year. The annual rental fee will not be pro-rated.

14.All signs will be placed and approved as per the Municipal signing Policy, which is the Ministry of Transportation of Ontario Commercial Signing Policy.

15.The Municipality has the authority to remove or have removed unauthorized signs and have the cost of removal applied to the tax roll of the person wrongfully erecting the sign, or invoiced to the responsible non-property owner, or to issue a provincial offences ticket for $250.00. This bylaw shall come into force and effect on the day of final passing. Existing signs that do not comply shall be removed by the Municipality. Persons or entities that installed after May 18, 2016 without a permit shall be notified on two occasions and if they do not comply, shall be subject to a penalty of $250.00 payable to the Municipality of Hastings Highlands.

16.Every person who contravenes any provision of this bylaw is guilty of an offence and upon conviction is liable to a fine as provided for by the Provincial Offences Act, R.S.O. 1990, Chapter P.33.

All former Bylaws pertaining to this matter are hereby repealed on the effective date of May 18th, 2016.

READ A FIRST, SECOND, THIRD TIME AND FINALLY PASSED ON THIS 18th DAY OF MAY, 2016.

Sign Bylaw # 2016-041 Page 153 of 307 AGENDA ITEM #v)

______Vivan Bloom, Mayor Robyn Rogers, Clerk

Sign Bylaw # 2016-041 Page 154 of 307 AGENDA ITEM #v)

Municipal Office Tel: 613-338-2811 ext. 299 Fax: 613-338-3292

Email: [email protected]

P.O. Box 130 Maynooth, Ontario, K0L 2S0

Application for Sign Permit No.______

Complete only those parts of this form which apply to the type of sign you wish A separate application is required for each sign unit

Application is made for:

1. A permit to erect a sign 2. A permit to alter a sign 3. A permit for a temporary sign

Enclose sketch or picture to properly describe sign, location on property Description of Sign:

On Property of:______Lot # and Concession Township/Ward County/District

Highway No. ______Facing______On the ______Side about ______Km/Miles (N.S.E.W.) (N.S.E.W.) (Distance)

______of ______(N.S.E.W.) (Nearest Town, Village or Intersection)

Cost of Sign:

$100.00 annual fee (up to 32 sq. ft. – 4 x 8) $150.00 annual fee (over 32 sp. ft.)

A Fee of $______is enclosed. Please make cheques or money orders payable to the Municipality of Hastings Highlands.

Please include an establishment fee of $25.00, for the inspection and approval of such plans.

*The applicant understands that: (1) All work will be performed at the expense of the applicant. (2) Work must not begin before a permit is issued. (3) The issuance of a permit does not relieve the applicant of the responsibility of complying with relevant municipal by-laws. (4) If a permit is issued it relates only to the sign as described in the permit. By signing this application the owner gives the Municipality permission to enter on the land to remove any sign that is altered or is not maintained in good repair according to Municipal requirements.

*In consideration of any permit issued in respect to this application, we, the applicants for ourselves, our heirs, executors, administrators, successors and assigns hereby to observe, keep and perform and subject to the regulations and conditions of the said permit and to indemnify and save harmless the Municipality of Hastings Highlands from and against all loss, cost, damages, expenses, claims and demands whatsoever for which Her Majesty may be put or which she may be liable by reason of anything done or omitted to be done in the construction, maintenance, alteration or operation of the works authorized.

______(Signature of applicant or responsible officer or firm) (Date) (Telephone Number)

______Business Name, Address and Telephone Number

Approved - YES NO

Sign Bylaw # 2016-041 Page 155 of 307 Sign Bylaw # 2016-041

Set Fine Schedule

THE MUNICIPALITY OF HASTINGS HIGHLANDS

Part I Provincial Offences Act

Bylaw 2016 – 041 Sign Bylaw ______

ITEM COLUMN 1 COLUMN 2 COLUMN 3

Short Form Wording Provision creating Set Fine or defining offence

1 Erect sign on residential lot – exceed permitted size Section 1 $250.00

2 Erect sign on residential lot – not owner Section 1 $250.00

3 Erect sign on rural, commercial or industrial lot – no permit Section 2 $250.00

4 Erect sign – obstruct vision of vehicular traffic Section 3 $250.00

5 Erect sign – abut municipal road/land Section 4 $250.00

6 Erect sign – about prohibited road without permits Section 7 $250.00

7 Unauthorized erection of sign or advertising device Section 15 $250.00 Page 156 of 307 AGENDA ITEM #v) NOTE:

The penalty provisions for the offences indicated above is Section 15 of Municipality of Hastings Highlands Bylaw 2016-041 a certified copy of which has been filed. AGENDA ITEM #vi)

REPORT TO: Members of Council

FROM: Adrian Tomasini, Operations Manager

DATE: May 18, 2016, Regular Meeting of Council, Operations Department

Re: REOI (Request Expression of Interest) to WDO (Waste Diversion Ontario)

RECOMMENDATION:

THAT Council receives this report "REOI (Request Expression of Interest) to WDO (Waste Diversion Ontario)" as submitted by the Operations Manager and;

ORIGIN:

CIF (Continuous Improvement Fund) was created to help Ontario Municipalities undertake best practice initiatives to improve the effectiveness and efficiency of Blue Box programs. CIF has a total $4.565 million to invest in in new projects that will generate definitive cost savings or improvements to Blue Box recycling in Ontario. CIF opened a Request for Expressions of Interest (REOI) on March 18, 2016 and will accept applications until May 18, 2016.

BACKGROUND:

In the REOI, staff has submitted a plan to collect Blue Box materials in smaller 8 yard bins that will be collected by a contractor using a front load compactor truck. This will be more cost effective through fewer pick-ups due to the material being compacted, savings of approximately 30-50% in hauling costs. Landfill attendants will be able to control Blue Box material more efficiently due to the bins being top load and will be more easily accessible.

REOI (Request Expression of Interest) to WDO (Waste Diversio... Page 157 of 307 AGENDA ITEM #vi)

The request for funding will off-set the landfill site preparation and new bin costs.

FINANCIAL IMPACT: $40,000.00

STRATEGIC PLAN CONFORMANCE: Not Applicable.

OPTIONS: Not Applicable.

REFERENCES: Not Applicable.

ATTACHMENTS:

REOI Form 3 REOI Form 7

Respectfully submitted, Adrian Tomasini, Operations Manager

REOI (Request Expression of Interest) to WDO (Waste Diversio... Page 158 of 307 AGENDA ITEM #vi)

Forms for 2016 Request for Expressions of Interest for CIF Funding for Priority Projects

Application Forms Request for Expressions of Interest 2016

Posted: March 18, 2016 Response Deadline: May 18, 2016 by 4:00 p.m.

This document contains:

Form 1 Applicant General Information (Mandatory) Form 3 Application for Cost Saving Projects

Continuous Improvement Fund 2016 REOI: Closing Date: May 18, 2016 at 4:00 p.m. 1

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Forms for 2016 Request for Expressions of Interest for CIF Funding for Priority Projects

5.1 Applicant General Information FORM INSTRUCTIONS: To use this form, place your cursor/text tool in the first text box. The boxes will expand as necessary to accommodate the information. Use your tab key to jump to the next text box. FORM 1: Applicant General Information (Mandatory)

Municipality or Program Name: Municipality of Hastings Highlands

Project Contact (name and title): Adrian Tomasini, Operations Manager

Mailing Address: 33011 Hwy 62 N Maynooth, ON, K0L 2S0

Email Address: [email protected]

Phone Number: 613-338-2811 ex 288

Fax Number: 613-338-3292

URL (if applicable):

Note: Do not submit the same project under multiple funding categories. If you wish your project to be considered under more than one funding category please check this box:

Work through the Form(s) to fill in as many details as you can. Contact a CIF staff member as needed to complete remaining portions. Be sure to review your submission for accuracy and complete every field not marked as "Optional." Please check which (if any) supporting documentation is attached to this submission that will help describe or support your project.

Please note that projects are expected to be commenced and completed within the timelines stated in your application form(s). CIF reserves the right to terminate projects and cease funding for projects not commenced or completed on time.

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Supporting documentation attached:

Collection records Staff reports (to Council, etc.)

Processing records Council resolutions

Contracts or agreements Other – please specify: budget and other supporting docs to follow when available Waste Management planning documents

Date: May 06 2016

(Month) (Day) (Year)

(Project Contact) Adrian Tomasini

(Name of Authorized Signing Officer) Pat Pilgrim*

(Position of Authorized Signing Officer) CAO

* A typed signature is acceptable for submitting an application. Written signatures will be obtained if/when the application proceeds to the approval stage.

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5.3 Projects Achieving Cost Savings FORM 3: Projects Achieving Cost Savings

For a description of the funding opportunity, refer to REOI section 3.3 Projects Achieving Cost Savings. Work through the Form to fill in as many details as you can. Contact a CIF staff member as needed to complete remaining portions.

Section 1 – Form 3 Details

1. Project Title: Insert the short title of your proposed project:

Front Load Bin Collection Depot Conversion

2. Project Description: What are the key features of the project?

The collection of Blue Box material using a Front Load Compaction Truck. This will provide compaction to the material and provide 30 to 40 % less in pick-up cost for the Munincipality. At the moment Hastings Highlands uses 40 yard roll-off bins to collect Blue Box material at our 9 landfill depots. This material at the moment is transported uncompacted to HGC in Belleville by our hauler contractor.

Grant funds will be used for purchase of FEL bins, site modifications to accommodate bins and FEL trucks, new depot signage as required, bin access ramps for residents and/or such other depot modifications as are required to impliment the project. A detailed budget will be submitted when more research has been conducted by staff.

Section 2 – Blue Box Program Costs & Cost-Effectiveness When this project is fully implemented (completely operational), how will it affect your Blue Box program costs and costs per tonne?

1. How will this project save your municipality money on an annual basis or over the planned payback period? Please attach a copy of the draft budget showing both capital and operating impacts over the project period. A sample payback calculation spreadsheet is available here: Sample Payback Calculation Spreadsheet. Payback calculation to follow pending more research.

2. How will you monitor, measure and report the project effects on your program's cost effectiveness? Monitoring, measurement and reporting of the project results is a mandatory requirement. Please provide sufficient details including costing or provision for

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consulting/staff time for this requirement. A Guidance Document for Monitoring & Reporting of CIF Funded Projects is available here: Project Monitoring/Reporting Guidebook. Monitoring and measuring will be done by analysis of hauling costs 1 year prior to change compared to 1 year after conversion to FEL system.

Additional comments:

Section 3 – Blue Box Diversion

Describe what effect this project will have on your overall Blue Box diversion (i.e. tonnes of Blue Box materials sent to market) and any potential implications that this project will have on overall Blue Box diversion for your program and neighbouring programs (if applicable).

Easier resident access to ground level bins and improved depot sites should yield greater diversion because of overall improved user experiences.

Section 4 – Program Improvements and Regionalization Benefits What other effects will this project have on your program or on other communities? Use this section to describe whether you plan to work with other communities to develop and deliver the project, how the costs/savings might compare with other similar projects.

1. Will the proposed project (please select all that apply):

Help your program adapt to changes in the material mix (i.e. permit collection of more lightweight containers, manage seasonal variations, prepare for future materials)? Describe: Due to the more manageable size of the 8 yard bins, staff will be able to monitor the BlueBox sort better. Easily able to remove improper sort of Blue Box material or residual waste. FEL bins permit better management of seasonal surges and flexibility to accommodate variable volumes at multiple depots.

Process new materials. Describe:

Be transferable to other communities. Describe: Results of conversion of depots from roll-off to FEL can be examined and analysed for feasibility in any other depot program in Ontario. RFP developed can be used as a template by other small municipalities in Ontario.

None of the above

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2. What other effects will this project have?

The Municipality will increase our diversion rate as accessibility to smaller bins will encourage more use by residents. Site will be cleaner due to covered bins yielding less cost for site maintenance and cleanup. Shipping costs should be reduced significantly.

3. Will you work with other municipalities/partners to develop and deliver this project?

Yes. What municipalities will you work with and how will they benefit?

No. Please explain why not:

Hastings Highlands depots only will be serviced by FEL system.

4. How do you plan to share costs or savings with partner municipalities?

5. At what stage are you in planning your work with other municipalities? Please select your choice below:

Preliminary discussions Awaiting council approval Draft agreement Agreement in place. Date: Other – please describe: Council approval to submit REOI application and approval pending to develop RFP for new collection service to convert depots to FEL from rolloff.

Section 5 – Project Costs and Payback Period How much will it cost to implement the project and how long is the expected payback period? (Attach budget detail spreadsheets). A sample payback calculation spreadsheet is available here: Sample Payback Calculation Spreadsheet

1. What is the total cost of completing the proposed project? $80,000 2. What is the total funding requested from CIF? $40,000 3. What is the project payback period for CIF support? 6 years, tbd Additional comments: Preliminary research indicates our Municipality will obtain an estimated saving 30-40% on hauling costs. Final costs/savings can only be confirmed when results of RFP are known.

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Section 6 – Project Management and Implementation In this section, provide as much information as you can about project management, timing and monitoring.

1. Please identify staff and consultants who will be responsible for this project.

Project Manager

Name Adrian Tomasini Title Operations Manager Affiliation The Municipality of Hastings Highlands Role in Project Lead Related Experience 4 years in the Township of Madawaska Vallley in a similar project

2. Additional project team members - Please identify key staff/consultants, their roles and related experience (optional). Pat Pilgrim, CAO provided similar guidance in other projects

3. Project Timing: - Upon project approval, how soon can this project be ready to start? Please select your choice below:

Budget approved by council & project underway $ Date started:

Budget approved by council; project not yet started. $ Date approved:

Awaiting budget and/or council approval

Other – please describe: Council has approved depot upgrades for 2016

4. How many months will it take to complete the proposed project from start to finish?

8 months to complete the project from RFP development to Contract start up. I year additional to gather cost records and report out on the new system.

Additional Comments:

RESOURCES:

 MIPC Provincial Optimization Study

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 CIF Funding Process web page

 Project Monitoring/Reporting Guidebook

 Sample Payback Calculation Spreadsheet

Email this completed form in MS Word format along with any supporting documentation to:

Bradley Cutler Project Coordinator Continuous Improvement Fund Off 705-478-8154 [email protected]

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Application Forms Request for Expressions of Interest 2016

Posted: March 18, 2016 Response Deadline: May 18, 2016 by 4:00 p.m.

This document contains:

Form 1 Applicant General Information (Mandatory) Form 7 Application for Centre of Excellence Projects

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Municipality or Program Name: Municipality of Hastings Highlands

Project Contact (name and title): Adrian Tomasini, Operations Manager

Mailing Address: 33011 Hwy 62 N, Box 130, Maynooth, ON, K0L 2S0

Email Address: [email protected]

Phone Number: 613-338-2811 ext. 288

Fax Number: 613-338-3292

URL (if applicable):

Note: Do not submit the same project under multiple funding categories. If you wish your project to be considered under more than one funding category please check this box:

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Supporting documentation attached:

x Collection records x Staff reports (to Council, etc.)

Processing records X Council resolutions

Contracts or agreements Other – please specify:

Waste Management planning documents

Date: May 6 2016

(Month) (Day) (Year)

(Project Contact) Adrian Tomasini

(Name of Authorized Signing Officer) *Pat Pilgrim

(Position of Authorized Signing Officer) CAO

* A typed signature is acceptable for submitting an application. Written signatures will be obtained if/when the application proceeds to the approval stage.

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5.7 Centre of Excellence Projects Form 7: Centre of Excellence Projects

For a description of the funding opportunity, refer to REOI section 3.7 Centre of Excellence Projects. Work through the Form to fill in as many details as you can. Contact a CIF staff member as needed to complete remaining portions.

Section 1 – Form 7 Details

1. Project Title: Insert the short title of your proposed project: Front End Bin Collection

2. Project Description: What are the key features of the project? Describe how the project will benefit multiple municipalities or the entire Provincial system. Explain any savings (if applicable). Note: You may describe an idea that you want the CIF to investigate if you are unable to participate in a project directly.

Hastings Highlands is using roll-off bins at the moment, 22 in total. The roll-off bins are collected weekly or bi-weekly. The tonnage weight captured by each roll-off delivered to HGC (MRF) is only between 1 and 1.5 tonnes per bin. This is a great cost to Hastings Highlands to have them transported by a contractor to the MRF. Due to the amount of trips taken to provide this service, it also has a direct effect on the carbon footprint. Hastings Highlands would like to deal with both these issues by using a Front Load Bin system that would be collected by a Front Load Compacting Truck. We have taken the time to discuss this with Beaumen Waste Management Systems Ltd. Out of Renfrew, ON. After some evaluation we feel with the now compacted Blue Box material the trips would be cut by 30-40 % and saving to be in the same range. There are other benefits to the Front End Loader Bins. Due to the smaller footprint and the top loading design of the Bins (8 yds.) staff at the landfills would be able to monitor the Blue Box material that is being put in to be recycled. Possible cutting down on Residual Waste and improper sorting.

3. Will the proposed project: (check all that apply):

Develop a Better Practice Tool Kit

Require WDO Datacall Support

Assist with Marketing Materials & Blue Box Harmonization

x Provide Support for RFP & Tender Development, Standardize Contracts, Assist with Procurement, Reduce Contract Administration

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Provide Training Initiatives

Require or Provide Outreach

Provide Auditing/Monitoring & Measurement Activities1

Other – please describe:

4. Will you work with other municipalities/partners to develop and deliver this project?

Yes. What municipalities will you work with and how will they benefit?

x No. Please explain why not: Hastings Highlands depots will only be serviced

5. At what stage are you in planning your work with other municipalities? Please select your choice below to respond.

Preliminary discussions x Awaiting council approval Draft agreement Agreement in place. Date: x Other – please describe: Support was provided by Council at Regular Meeting of Council on April 20, 2016 to submit an REOI to CIF. We are currently at the stage of beginning to write the RFP document. Additional supporting documentation to follow when available.

6. Do you have budget approval for undertaking a planning project?

Yes. If yes, how much? $

1 Waste Composition Studies/ Audit Projects: Recognizing that municipalities vary in their ability to fund projects like audits after their annual budgets are set, funding levels have been adjusted to provide greater assistance to smaller municipalities as follows:

 Standard curbside waste composition studies selected from under-represented municipal groups – 100% funded  Non-standard waste composition studies – 0% funded  Standard curbside waste composition study documents are available for download here  Performance audits – 50% funded by CIF

The CIF reserves the right to adjust funding levels based on the unique nature of the proposed studies/audits, available funds and amounts of funding received from other sources. Preference will be given to studies/audits intended to support significant program enhancements or cost cutting initiatives. Contact CIF Staff to discuss your studies/audit requirements and potential funding available.

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How much funding is being requested from CIF? (up to 100% may be fundable) $$5000.00 For development and implementation of P&E should a new contract be awarded.

Additional comments:

The Municipality of Hastings Highlands is not requesting funding for RFP/Tender development at this time, we are requesting aid in the form or CIF staff time by providing general advice throughout the development of the specs and help by providing final review of the RFP documents.

Section 2 – Project Costs and Payback Period How much will it cost to implement the project and how long is its expected payback period? (Attach budget detail spreadsheets). A sample payback calculation spreadsheet is available here: Sample Payback Calculation Spreadsheet

1. What is the total cost of completing the proposed project? $10,000.00*

2. What is the total funding requested from CIF? $5,000.00*

3. What is the project payback period for CIF support? TBD*

4. How many months will it take to complete the proposed project from start to finish? 10*

*May be left blank if proposing an idea for CIF to investigate.

Additional comments: Municipal staff will contribute time to the project in lieu of cash contributions to RFP/Tender and P&E development. CIF funding to be spent on P&E purchases.

Section 3 – Project Management and Implementation In this section, provide as much information as you can about project management, timing and monitoring.

1. Please identify staff and consultants who will be responsible for this project.

Project Manager

Name Adrian Tomasini Title Operations Manager

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Affiliation Municipality of Hastings Highlands Role in Project Lead 4 years with Township of Madawaska Valley Blue Bin Collection and Related Experience similar depot transformation.

Additional comments:

2. Additional project team members - Please identify key staff/consultants, their roles and related experience (optional). Pat Pilgrim, CAO

RESOURCES:

 MIPC Provincial Optimization Study

 CIF Funding Process web page

 Project Monitoring/Reporting Guidebook

 Sample Payback Calculation Spreadsheet

 Curbside Composition Study Documents

Email this completed form in MS Word format along with any supporting documentation to:

Bradley Cutler Project Coordinator Continuous Improvement Fund Off 705-478-8154 [email protected]

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REPORT

TO: Members of Council

FROM: Robyn Rogers, Manager of Corporate Services/Clerk

DATE: May 18, 2016 Regular Meeting of Council, Operations

RE: Revised Council Meeting Date

RECOMMENDATION:

THAT Council receives this report “Revised Council Meeting Date” as submitted by the Manager of Corporate Services/Clerk and;

THAT Council approves the Council Meeting of November 16th, 2016 be moved to Wednesday, November 23rd, 2016 at 9 am.

ORIGIN/BACKGROUND:

At the Regular Meeting of Council on Wednesday, April 20, 2016 Councillor Matheson brought to staff’s attention of discussion of changing the date of November 16th, 2016 Regular Meeting of Council, Operations to Wednesday November 23rd, 2016 for the reason of the annual deer hunt which runs from November 7th till 18th for persons.

FINANCIAL IMPACT: Not Applicable

STRATEGIC PLAN CONFORMANCE: Not Applicable

OPTIONS: Not Applicable

REFERENCES: Council Meeting Notes of April 20, 2016

ATTACHMENTS:

Revised Council Meeting Date Page 174 of 307 AGENDA ITEM #i)

Revised November Calendar

Respectfully submitted,

Revised Council Meeting Date Page 175 of 307 Revised Council Meeting Date

December2016 November 2016 T W T I 6 7 I 12 13 14 15 2016 Counci|Meetings I9 20 2| 22 23

go»-n

2 Regular Meeting of Council- Planning and Delegations

14 117

23 Regular Page 176 of 307 Meeting of Council, AGENDA ITEM #i) Operations 3 AGENDA ITEM #ii)

REPORT TO: Members of Council

FROM: Robyn Rogers, Manager of Corporate Services

DATE: May 18, 2016 Regular Meeting of Council, Operations

RE: User Fees Bylaw # 2016 - 042

RECOMMENDATION: THAT Council receives this report “User Fee Bylaw # 2016 - 042” as provided by the Manager of Corporate Services/Clerk and;

FURTHERMORE Council approves Bylaw # 2016 - 042, being a bylaw to approve user fees for services for the 2016 year for the Municipality of Hastings Highlands be read a first, second, third time and finally passed and prior Bylaw # 2015-098 be repealed.

ORIGIN/BACKGROUND The User Fee Bylaw was adopted by Council on November 18, 2015, at a Regular Meeting of Council.

Since that time there have been changes occur with the cost of Blue Boxes. Implemented on the User Fee Bylaw is the additional cost of $10.00 for a Blue Box (highlighted for Council’s consideration) and $2.00 for a Recycle Bag. New owners would receive a first-time one (1) free Blue Box and Bag.

There is a $5.00 cost for Requests under the Municipal Freedom of Information, Privacy and Protection Act. To date this fee has not been present on any prior bylaws but is a cost put forth by the Province that we do collect.

FINANCIAL IMPACT Additional Waste Tipping Fee revenue

STRATEGIC PLAN CONFORMANCE/OPTIONS Not Applicable

ATTACHMENTS/REFERENCES User Fee By-Law # 2016-042

Respectfully submitted,

User Fees Bylaw #2016 -042 Page 177 of 307 AGENDA ITEM #ii)

CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS

By-Law 2016-042 ______

Being a Bylaw to establish user fees.

WHEREAS SECTION 391 of The Municipal Act, 2001 S.O. 2001, c.25, as amended provides authority for a Council of a Municipality to pass Bylaws imposing fees or charges on any class of persons, for services or activities provided or done on behalf of them;

NOW THEREFORE the Council of the Corporation of the Municipality of Hastings Highlands enacts as follows:

THAT the Treasurer shall add the fees and charges imposed pursuant to this bylaw to the tax roll for any real property in the Municipality for which all of the property owners are responsible for paying fees and charges under this bylaw and collect them in the same manner as municipal taxes in accordance with Section 398 of the Municipal Act, 2001 S.O. Chapter 25 as amended;

THAT the fees and charges listed, where applicable be subject to any applicable provincial and federal taxes and;

THAT the following Schedules “A” - Building Department Fees, “B” - Facility Rental Fees and “C” – Waste Tipping Fees shall form part of the bylaw;

THAT where a fee and charge that also exists in another bylaw that predates the effective date of this bylaw shall be the applicable fee and charge; and

THAT the following charges shall be applied for:

Council Services

 Subscription Fee – Agendas and Minutes annually $ 50.00 *

Administration

 Administrative Research – per half hour (1 hour minimum) $ 25.00 *  Photocopy – Black and white – per image $ 0.25 *  Photocopy – Black and white – per image – Non-Profit Group $ 0.10 *  Photocopy – Colour copy – per image $ 1.00 *  Facsimile Transmission – per page (North America only) $ 1.00 *  Commissioner for Taking Affidavits $ 25.00 *  Death Certificate Registration $ 10.00 *  Lottery License – Raffle $ 5.00  Lottery License – Nevada – per box $ 12.00  Lottery License – Bingo $ 5.00  Freedom of Information (MFIPPA) Request Application $ 5.00  Hawkers and Peddlers subject to by-law #10-2002

User Fees Bylaw #2016 -042 Page 178 of 307 AGENDA ITEM #ii)

 Annual Kennel Application subject to by-law #66-2004  Highway 62 Application subject to by-law #2011-055  Highway 62 Sign Erected(up to 32sq. ft. 4’x8’) subject to by-law #2011-055  Highway 62 (over 32 sq. ft.) subject to by-law #2011-055

 Municipal Hat – Plain $ 12.00 *  Municipal Hat – Camouflage or Animal Print $ 18.00 *  Municipal Hat – Tilley $ 16.00 *  Municipal Shirt – Plain (Men’s & Women’s) $ 15.00 *  Municipal Shirt – Camouflage $ 20.00 *  Municipal Shirt – Women’s V-Neck $ 20.00 *  Municipal Shirt – Children’s Pink Camouflage $ 18.00 *  Municipal Camouflage Hoodies (pullover or zipper) $ 35.00 *  Municipal Mugs $ 7.00 *  Municipal Crest /Magnets $ 7.00 *

Financial and Tax Department

 Certificate of Treasurer $ 60.00  NSF and dishonored payments $ 35.00  Tax Account Statement – to owner $ 20.00 *  Tax Account Statement – to lawyer (with certificate) $ 20.00 *  Tax Account Statement – to lawyer (without certificate) $ 70.00 *  Tax Ledger History $ 20.00 *  Reprint of tax bill $ 20.00 *  Tax Registration Administration Fee $ 300.00 *

Property

 Compliance letters including Micro-Fit letters $ 100.00  Compliance letters – FIT program $ 100.00  Compliance letter – when legal opinion required $ 500.00  Building Department Inspection (not related to permits) $ 100.00 *  Additional Building Department Inspection (over required) $ 100.00  911 maps, each $ 5.00 *  Zoning maps, each $ 5.00 *  Copy of comprehensive zoning by-law $ 100.00 *  Land severance Cash-in-lieu of parkland fee Planning Act Section 51.1(3) $ 1,000.00  Land severance lot addition Cash-in-lieu of parkland fee Planning Act Section 51.1(3) $ 500.00  Land severance easement Cash-in-lieu of parkland fee Planning Act Section 51.1(3) $ 500.00  Minor variance application fee $ 400.00  Convey as One Parcel Agreement $ 100.00  Water Quality Impact Assessment Agreement $ 100.00  Site plan agreement $ 400.00  Site plan agreement – FIT projects $ 400.00

User Fees Bylaw #2016 -042 Page 179 of 307 AGENDA ITEM #ii)

 Rezoning application fee $ 600.00  Road Entrance Permit ($100 refunded at completion) $ 500.00  Road allowance, land purchase per linear foot $ 3.00 *  Road allowance, administration fee $ 500.00 *  Road Development/Driveway Agreement $ 400.00  Right-Of-Way/Private Road Agreement $ 400.00  911 sign, post and hardware $ 50.00 *  Recycle Blue Box (new owners – one(1) box free of charge) $ 10.00  Recycle Bag (new owners – one(1) bag free of charge) $ 2.00

Fire

 Fire Services User Fees subject to by-law #2015-097  Fire Reports $ 100.00

Fees marked with an asterisk (*) are subject to Harmonized Sales Tax (HST).

Receipts for payments received will be sent only on the receipt of a stamped, self- addressed envelope.

Above fees shall become effective May 18th, 2016.

All former Bylaws pertaining to this matter are hereby repealed on the effective date of May 18th, 2016 when new fees are enacted.

READ A FIRST, SECOND, THIRD TIME AND FINALLY PASSED ON THIS 18th DAY OF MAY, 2016.

______Vivian Bloom, Mayor Robyn Rogers, Clerk

User Fees Bylaw #2016 -042 Page 180 of 307 AGENDA ITEM #ii)

Schedule A

2016 BUILDING DEPARTMENT FEES

Construction commencing before permit issued $400.00 (Extra charge in addition to permit fee, due to additional $1,000.00 administration) (or Provincial Offences Ticket/Penalty)

Minimum fee for any permit $150.00

Residential Fees per square foot $1.00 (area includes all above grade floors and ½ of walkouts ($1.00 per $100.00 if square footage not applicable)

Commercial/Industrial Fees per square foot $.60 ($1.00 per $100.00 if square footage not applicable)

Accessory/Decks, Balconies fees per square foot $150.00 + $.40 Farm/Hunting/Outbuilding ($1.00 per $100.00 if square footage not applicable

Wood Furnaces and Chimneys/Plumbing/Demolition $150.00 Renewal/Designated structures per OBC A1 1.3

Building Department Fire Safety and Liquor Licence Inspections $100.00 Building Department letters, including each issue of inspection reports And Occupancy/Septic Use Permits

Septic Permits including major repair and alterations $600.00 Major repair and alterations include replacing tank or bed

Minor alteration (Eg. Replace effluent filters/Baffles/Feed Pipe) $250.00 (holding tank alarms)

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SCHEDULE “B”

Rental Facility Rates

Daily $100 $200 $120 Single Use Meeting $10/Hour $25/Hour $15/Hour Repetative (3 sessions or more) Commercial Meeting $15/Hour $30/Hour $20/Hour Repetative (3 sessions or more) Educational $8/Hour $15/Hour $10/Hour Repetative (3 sessions or more) Fitness N/A $15/Hour $15/Hour Repetative (3 sessions or more) Social $10/Hour $20/Hour $15/Hour Repetative (3 sessions or more) Licensed and/or Admission $20/Hour $40/Hour $20/Hour Single Use - Min 2 hr rental Sports Activity N/A $20/Hour $15/Hour Repetative (3 sessions or more)

ALL RENTALS FEES ARE SUBJECT TO THE HARMONIZED SALES TAX (H.S.T)

Definition of Terms:

Single use – One time event

Repetitive – Same event held frequently in a specified time period, stated in initial booking. Should all bookings not be held, then payment in full would be required

Meeting – Discussion held by a social/not-for-profit group such as a board of directors

Commercial Meeting – discussion held by a for-profit agency such as a business or farmer’s market

Educational – a discussion or activity with shared learning as part of the outcome – after school programs, Loyalist courses

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Social – a discussion or activity for not-for-profit groups such as a senior’s gathering or youth group AGENDA ITEM #ii)

Licensed and/or Admission charged – events where fees are charged

Sports Activity – team/league activity for entertainment AGENDA ITEM #ii)

SCHEDULE C

WASTE TIPPING FEES

FURNITURE & HOUSEHOLD ITEMS COSTS Large items $10.00 each Sofas Mattresses Box Springs Upholstered Chairs Kitchen Tables Dressers Desks Bookcases Carpet

Small items $5.00 each Wooden Chairs Plastic Chairs Doors Small Tables Lamps Small Shelves Windows THE ABOVE ARE CASH ONLY ITEMS ______DEMOLITION / RENOVATION / CONSTRUCTION BY-PRODUCTS OTHER THAN HOUSEHOLD GARBAGE - must be prearranged with the Municipal Office prior to any delivery of any material. Must be taken to East Lake Site only. If only 1 Load, can be taken to Papineau Lake Site.

Single Axle dump truck $200.00

Tandem Axle dump truck $400.00

Tri Axle dump truck $500.00

OTHER CONSTRUCTION MATERIAL

One ton truck or dual axle trailer $125.00

Half Ton truck or single axle trailer $30.00

Fibreglass boats (boats not in metal piles) $50.00

MAY BE INVOICED OR CASH ______NO CHARGE ITEMS All tires – off rims only

Electronic waste – if deposited in appropriate location for recycling

White goods – washers, dryers, stoves, refrigerators, freezer etc. (Provided they have been tagged as Freon free)

Brush – stumps must be under 10 cm. (4 inches)

User Fees Bylaw #2016 -042 Page 183 of 307 AGENDA ITEM #iii)

REPORT

TO: Members of Council

FROM: Robyn Rogers, Manager of Corporate Services/Clerk

DATE: May 18, 2016 Regular Meeting of Council, Operations

RE: Management of Municipal Complaints Policy- Bill 8 Public Sector and MPP Accountability and Transparency Act, 2014

RECOMMENDATION:

THAT Council receives this report “Management of Municipal Complaints Policy – Bill 8 Public Sector and MPP Accountability and Transparency Act 2014” as submitted by the Manager of Corporate Services/Clerk and;

OPTIONS: Not Applicable

ORIGIN: The purpose of this Report is to provide Hastings Highlands Council with information on Bill 8, the Public Sector and MPP Accountability and Transparency Act, 2014 and provide a policy setting out processes for reporting.

On December 11, 2014 the Ontario Legislature gave Royal Assent to the Bill. Schedules 6 and 9 of the Bill amend the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), the Ombudsman Act and the Municipal Act, and have come into effect January 1, 2016.

BACKGROUND:

The Provincial Government has stated that the intent of Bill 8 is not to undermine the important work municipalities have undertaken to increase accountability and transparency or to replace local accountability offices. Rather, the legislation builds upon local accountability frameworks already in place at the local level. In fact, the Provincial Ombudsman, Paul Dube is encouraging all Ontario

Management of Municipal Complaints Policy- Bill 8 Public Sec... Page 184 of 307 AGENDA ITEM #iii)

municipalities to develop their own local complaints resolution mechanisms and has made it clear that the Ombudsman Office is the last resort.

Over the past several months, municipal staff has been hearing much regarding Bill 8 and how it will affect municipal operations. On March 31, 2015 Hastings Highlands staff participated in an information session facilitated by the Ontario Ombudsman Office. It was clear that all municipal staff had questions regarding the impact of Bill 8.

In response to Bill 8 many municipalities are reviewing its complaints resolution process. Currently, Hastings Highlands residents can submit a Request for Service or a complaint pertaining to a Closed Meeting. The municipality however does not have a Complaint Policy outlining the process for closed meeting or complaints of a general nature.

The Ombudsman’s Office has publicly stated that it is an office of last resort meaning that residents will always be encouraged to contact their municipality, using the complaint mechanisms before complaining to the Ontario Ombudsman’s Office.

FINANCIAL IMPACT: Not Applicable

STRATEGIC PLAN CONFORMANCE: Not Applicable

REFERENCES: Ontario Ombudsman Sunshine Law Book Ministry of Municipal Affairs and Housing Townships of Wellington North, Faraday, Tudor and Cashel, Havelock-Belmont-Methuen City of Ottawa, Markham

ATTACHMENTS:

Bylaw 2016-033

Complaints Policy- Bill 8 Public Sector and MPP Accountability and Transparency Act, 2014 with Schedules A, B and C.

Respectfully submitted,

Management of Municipal Complaints Policy- Bill 8 Public Sec... Page 185 of 307 AGENDA ITEM #iii)

THE CORPORATION OF THE

MUNICIPALITY OF HASTINGS HIGHLANDS

BYLAW 2016-033

Being a Bylaw to adopt a policy regarding the Management of Municipal Complaints

WHEREAS the Council of the Municipality of Hastings Highlands is committed to the thorough, prompt and courteous receipt, processing, investigation and decision of formal complaints related to the enforcement of Municipal bylaws within a reasonable amount of time in accordance with the appropriate steps and procedures:

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS ENACTS AS FOLLOWS:

1. THAT the Council of the Municipality of Hastings Highlands hereby formally adopts the Management of Municipal Complaints Policy attached hereto as Schedule A to this Bylaw.

READ a first, second, third time and finally passed this 18th day of May 2016.

______Vivian Bloom, Mayor Robyn Rogers, Clerk

Management of Municipal Complaints Policy- Bill 8 Public Sec... Page 186 of 307 AGENDA ITEM #iii)

Schedule A Municipality of Hastings Highlands- Corporate Policies and Procedures DEPARTMENT: POLICY #: Customer Service/Administration Operations POLICY: Management of Municipal Complaints Policy- Bill 8 Public Sector and MPP Accountability and Transparency Act, 2014 DATE: REV. DATE: COVERAGE: PAGE #: MAY/16 Public 1-7

POLICY STATEMENT:

This policy is intended to enable the Municipality of Hastings Highlands to promptly and effectively address program and service delivery complaints raised by members of the public. The policy will assist the municipality in providing excellent service to the public, and contribute to continuous improvement of operations. The Municipality strives to reduce customer dissatisfaction by:  Providing a timely and accurate response to complaints; and,  Using complaints as an opportunity to improve program and service delivery issues.

This policy is to comply with Bill 8 Public Sector and MPP Accountability and Transparency Act, 2014 effective January 1, 2016 with complaint mechanisms enforced.

DEFINITIONS:

Complaint:

A complaint is an expression of dissatisfaction related to a municipal program, service, facility, and staff or council member, where a citizen believes that the municipality has not provided a service experience to the customer’s satisfaction at the point of service delivery and a response or resolution is explicitly or implicitly expected.

A complaint is distinct from:  A Request for Service - Schedule A made on behalf of a citizen or public at large for a specific service, or to notify the municipality that a scheduled service was not provided on time.

Management of Municipal Complaints Policy- Bill 8 Public Sec... Page 187 of 307 AGENDA ITEM #iii)

 A general enquiry or specific request for information regarding municipal service.  An opinion or feedback, comment and expression of interest in a program or service.  An expression of approval or compliment for municipal staff member, program, product or process.  A suggestion or idea submitted by a citizen or public at large with the aim of improving services, programs, products or processes.

The policy is not for complaints pertaining to:  Staff members that are employed by a service provider contracted by the municipality who shall be subject to the policies of that service provider.  issues addressed by legislation, or an existing municipal bylaw, policy or procedure;  a decision of Council or a decision of a committee of Council; or,  internal employee complaints  matters that are handled by tribunals, courts of law, quasi-judicial boards,

Role of Council:

The role of Council is to develop general policies and directives on how to enforce the issues. The Policy shall be set by Bylaw.

 All complaints shall be in writing and signed by the complainant. Complaint Form-Schedule B  All complaints shall remain confidential, subject to Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).  Council shall not get involved in individual enforcement issues but can receive confidential status reports on an issue, for their information only, through a direction to staff.

It shall be understood that a complainant cannot seek a remedy by calling a Council member(s). The Council member shall direct the complainant to provide a written, signed complaint letter addressed to the Clerk marked “Confidential” to the Municipal Office. By doing so, the Clerk will ensure compliance with Legislation and Policies. The Clerk will also advise the complainant, that complaints are an enforcement issue which Councillors as individuals cannot be involved with.

Management of Municipal Complaints Policy- Bill 8 Public Sec... Page 188 of 307 AGENDA ITEM #iii)

The complaint shall be logged at the Municipal Office and the Complaint Procedure followed.

Frontline Staff Role:

It is the responsibility of the complainant to attempt to resolve concerns by dealing with Municipal employee(s) directly involved with the issue where appropriate through a Request for Service - Schedule A A Request for Service is distinct from a complaint as the Request is made on behalf of a citizen or public at large for a specific service, or to notify the municipality that a scheduled service was not provided. It is the responsibility of all Municipal employees to attempt to resolve issues or concerns before they become complaints, and identify opportunities to improve municipal services.

Municipal Clerk and Department Managers Role:

Complaints and enforcement shall be exercised at the Clerks discretion and in the best interest of the Municipality, when following Legislation and Policy. This shall include the granting of extensions, if deemed necessary. All complaints received will be followed through by the Clerk to ensure compliance with the Complaint Policy.

If a complaint letter/email is addressed to Council, the Clerk will circulate a copy to the appropriate Manager, Chief Administrative Officer for first resolution. If resolution is not obtained, then a copy of the letter/email will be circulated by the Clerk to Council in a Closed Council Agenda for information purposes only. In addition to the receipt of a complaint letter/email, the complainant will be asked to submit the Request for Service Form or a Complaint Form that includes their name and details.

Staff cannot act on ‘hearsay’; however the complainant’s name will be kept confidential.

Anyone – including but not limited to Municipality of Hastings Highlands citizens can lodge a complaint.

The Municipal Clerk and Staff will treat the complainant’s personal information as confidential, including the complainant’s name. All complainants and property owners shall be treated with respect and courtesy.

Management of Municipal Complaints Policy- Bill 8 Public Sec... Page 189 of 307 AGENDA ITEM #iii)

Resolution of complaints will consider whether the party forwarding the complaint requires feedback of the complaint resolution.

PROCEDURE:

1. Submit the Complaint Where frontline resolution cannot be achieved, complaints shall be submitted to the Clerk’s Department or designate, Complaint Form -Schedule B. All information must be completed in writing.

Complaints may be submitted by:

Mail – Municipality of Hastings Highlands Attention: Clerk 33011 Highway 62, P.O Box 130 Maynooth, ON K0L 2S0

Email – [email protected] Subject Line: Complaint

In Person – See Clerk, Please call prior to arrival.

2. Receipt and Acknowledgement The Clerk shall log the complaint, date-stamp and forward a copy to the Department Manager or designate. Within seven (7) business days of receipt of the complaint, the Manager shall acknowledge to the complainant providing copy to the Clerk in writing that the complaint has been received. Acknowledgment of Complaint -Schedule C

3. Investigation

a) Department Manager

A Department Manager may not delegate the authority to investigate a complaint to an employee who is or may be named in the complaint.

Management of Municipal Complaints Policy- Bill 8 Public Sec... Page 190 of 307 AGENDA ITEM #iii)

If a complaint is made against the Department Manager, the Chief Administrative Officer or designate shall conduct the investigation.

If a complaint is made against the Chief Administrative Officer, the Mayor shall consult with Council and may designate the municipal solicitor, or other qualified individual at arm’s length from the municipality, to investigate. The designated investigator shall review the issues identified by the complainant and in doing so may:  Review relevant municipal and provincial legislation;  Review the municipality’s relevant policies and procedures;  Review any existing file documents;  Interview employees or member of the public involved in the issue;  Identify actions that may be taken to address the complaint or improve municipal operations; or,  The Department Manager may, at their discretion, notify Council of an open complaint investigation for information purposes.

b) Council Member

If a complaint is made against a Council Member, the Mayor shall consult with the municipal solicitor, or other qualified individual at arm’s length from the municipality or the Ontario Ombudsman, to investigate. The designated investigator shall review the issues identified by the complainant and in doing so may review the documents listed above under complaint made against the Chief Administrative Officer.

c) Mayor

If a complaint is made against the Mayor, the Chief Administrative Officer shall consult with the municipal solicitor, or other qualified individual at arm’s length from the municipality or the Ontario Ombudsman, to investigate. The designated investigator shall review the issues identified by the complainant and in doing so may review the documents listed above under complaint made against the Chief Administrative Officer.

d) Closed Meeting Investigation

If a complaint is made regarding a Closed Meeting of Council, the Clerk shall consult and forward the complaint to the Municipal Closed Meeting Investigator and shall be

Management of Municipal Complaints Policy- Bill 8 Public Sec... Page 191 of 307 AGENDA ITEM #iii)

conducted within the guidelines of the Closed Meeting Investigator. Investigator has thirty (30) days to respond once complaint is received. Closed Meeting Investigator: John Maddox, Email: [email protected] // Phone: 519 951-0330

e) Decision

Within thirty (30) calendar days of receipt of a complaint, the Department Manager shall provide a response in writing to the complainant, copy to the Clerk. The response shall include:  Whether the complaint was substantiated,  If the complaint is not substantiated, provide reason(s) for their decision; and,  Any actions the municipality has or will take as a result of the complaint.  If the Department Manager is unable to provide a response within thirty (30) calendar days, they shall notify the complainant of the delay and provide an estimate of when a response will be provided.

f) Record

The Department Manager shall file a copy of the complaint, supporting documentation and decision with the Clerk. The Clerk shall maintain a file of the complaint in accordance with the municipality’s records retention bylaw. If a municipal employee was the subject of the complaint, a copy of the record shall be retained in their personnel file.

PROCESS

CLERKS DEPARTMENT:  RECEIVES WRITTEN COMPLAINT ON COMPLAINT FORM  DATE STAMPED  LOGS COMPLAINT  FORWARDS TO APPROPRIATE DEPARTMENT MANAGER

DEPARTMENT MANAGER:  ACKNOWLEDGES RECEIPT TO COMPLAINANT WITHIN 7 DAYS  INVESTIGATE THE COMPLAINT

Management of Municipal Complaints Policy- Bill 8 Public Sec... Page 192 of 307 AGENDA ITEM #iii)

 MAKE A DECISION  NOTIFY THE COMPLAINANT OF THE OUTCOME WITHIN 30 DAYS OF THE FILING OF THE COMPLAINT  FILE A COPY OF THE DECISION WITH THE CLERK

CLERKS DEPARTMENT:  FILES ACKNOWLEDGES LETTER TO COMPLAINANT WITHIN 7 DAYS  FILE A COPY OF THE DECISION WITH SUPPORTING DOCUMENTATION  REPORT TO COUNCIL ON A YEARLY BASIS

APPEAL PROCESS

Once the municipality has communicated the decision to the complainant, there is no appeal process at the municipal level.

NON-COMPLIANCE

Non-compliance with this complaint policy may result in the complaint being filed with the Ontario Ombudsman.

REVIEW CYCLE

This policy shall be reviewed each term of Council.

APPENDIXES:

Request for Service – Schedule A Complaint Form - Schedule B Acknowledgment of Complaint - Schedule C

Management of Municipal Complaints Policy- Bill 8 Public Sec... Page 193 of 307 AGENDA ITEM #iii)

SCHEDULE A

Tel: 613-338-2811 Toll Free: 1-877-338-2818 Fax: 613-338-3292

www.hastingshighlands.ca #33011 Hwy 62, P.O Box 130 Maynooth, Ontario K0L 2S0

Request for Services RFS#______

Once submitted, your request will be forwarded to the appropriate Department Manager for review. Line with (*) must be filled in

Date * ______

Your Name * ______

Email Address ______

Contact Telephone * ______

Department * Operations: Roads Waste Facilities Park Maintenance Fire Department Finance Council Services Other :______

Location of Issue *______

Description of Service Required * ______

Tracking Information – for office use only

Received by:______Date: ______

Assigned to:______Date: ______

Brief description of Action Taken ______

Closed by: ______Date: ______

Management of Municipal Complaints Policy- Bill 8 Public Sec... Page 194 of 307 AGENDA ITEM #iii)

SCHEDULE B

Tel: 613-338-2811 Toll Free: 1-877-338-2818 Fax: 613-338-3292

#33011 Hwy 62, P.O Box 130 Maynooth, www.hastingshighlands.ca Ontario K0L 2S0

COMPLAINT FORM

YOUR NAME

CONTACT INFORMATION

HOME PHONE CELL

MAILING ADDRESS

Please outline your complaint/issue, including relevant dates, times, location and background information that might include municipal employees you have contacted to resolve the complaint, witnesses to the incident, photographs, etc.

Management of Municipal Complaints Policy- Bill 8 Public Sec... Page 195 of 307 AGENDA ITEM #iii)

How do you suggest the situation be improved or complaint resolved?

OFFICE USE ONLY

COMPLAINT # RECEIVED BY DATE FORWARDED TO DATE ☐Acknowledgement Letter ☐Additional correspondence

Date sent: ______Date sent: ______

Staff name:______Staff name: ______

ACTION TAKEN

Copies filed with Clerk ☐Final Decision Letter Date sent: ☐Initial complaint Staff name: ☐Acknowledgement letter

☐Additional correspondence

☐Final Decision letter

Thank you for taking the time to express your concern(s). We will provide a response within thirty (30)calendar days of receiving your complaint. If you have any questions about this process, please contact the Clerk 613-338-2811 ex 235 or [email protected]

Management of Municipal Complaints Policy- Bill 8 Public Sec... Page 196 of 307 AGENDA ITEM #iii)

SCHEDULE C

Tel: 613-338-2811 Toll Free: 1-877-338-2818 Fax: 613-338-3292

www.hastingshighlands.ca #33011 Hwy 62, P.O Box 130 Maynooth, Ontario K0L 2S0

ACKNOWLEDGEMENT OF COMPLAINT

INSERT DATE

NAME ADDRESS

Dear Mr./Ms./Mrs. ______

Thank you for taking the time to express your concerns regarding COMPLAINT EXPLANATION. Your written complaint was received by the municipality on INSERT DATE COMPLAINT RECEIVED

We will provide a response within thirty (30) calendar days of receiving your complaint.

If you have any questions regarding the process, please do not hesitate to contact myself at

PHONE: ______

EMAIL: ______

or Robyn Rogers, Manager of Corporate Services/Clerk at 613-338-2811 ext 235 or [email protected]

Yours truly,

NAME TITLE

Management of Municipal Complaints Policy- Bill 8 Public Sec... Page 197 of 307 AGENDA ITEM #iv)

REPORT

TO: Members of Council

FROM: Robyn Rogers, Manager of Corporate Services/Clerk

DATE: May 18, 2016 Regular Meeting of Council, Operations

RE: Appointment of Library Board Member

RECOMMENDATION:

THAT Council receives this report “Appointment of Library Board Member” as submitted by the Manager of Corporate Services/Clerk and;

THAT Council approves the appointment of Kristena Schutt to the Library Board for the remainder of council’s term and;

ORIGIN/BACKGROUND:

At a Special Meeting of Council on January 7, 2015 Council passed the following Bylaw;

Leveque/Robinson: (004-2015) THAT Council passes By-Law #2015-002, being a by-law to appoint members to the Hastings Highlands Public Library Board be read a first, second, third time and finally passed.

Since the passing of Bylaw# 2015-002, the Library Board has received two resignations, those being Shaun Sellars and David Purvis.

March 2016 advertising for Library Volunteers was posted in the local newspapers. The municipality received one (1) applicant, being Ms. Schutt. The remaining Library Board members are all aware of Ms. Schutt’s application.

Bylaw # 2016- 039 Appointment of Library Board Member Page 198 of 307 AGENDA ITEM #iv)

FINANCIAL IMPACT: Not Applicable

STRATEGIC PLAN CONFORMANCE: Not Applicable

OPTIONS: Not Applicable

REFERENCES: Special Meeting of Council January 7, 2015 Bylaw#2015-002

ATTACHMENTS: Bylaw#2016-039

Respectfully submitted,

Bylaw # 2016- 039 Appointment of Library Board Member Page 199 of 307 AGENDA ITEM #iv)

THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS

BYLAW #2016-039

Being a Bylaw to appoint members to the Hastings Highlands Public Library Board

NOW THEREFORE THAT COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS ENACTS AS FOLLOWS:

1. THAT Council hereby appoints the following members to the Hastings Highlands Public Library Board for the remainder term of Council:

 Vivian Bloom  Kathy Irwin  Christine Hass  Anne Coleman  Marjory McPherson  Kristena Schutt

2. THAT any former Bylaws pertaining to this matter are hereby repealed;

3. THAT this Bylaw shall become effective upon passing.

Read a first, second, third time, and finally passed, signed and sealed on the 18th, day of May, 2016.

______

Vivian Bloom, Mayor Robyn Rogers, Clerk

Bylaw # 2016- 039 Appointment of Library Board Member Page 200 of 307 AGENDA ITEM #i)

REPORT TO: Members of Council

FROM: Pat Pilgrim, CAO

DATE: May 18, 2016, Regular Council Meeting, Operations

Re: Monthly Report for April 2016

RECOMMENDATION: THAT Council receives the CAO’s Monthly Report for April 2016 as information only, as submitted.

BACKGROUND:

During the spring thawing event, the Municipality frequently attended conference calls with the Ministry of Natural Resources and Forestry (MNRF) regarding the flooding levels for Baptiste Lake. Also participating in the calls was OPG from Bracebridge and Renfrew, MNRF from both Bancroft and Whitney and the municipal partners included South Algonquin and Bancroft as well as us. This year’s spring thaw seemed to be gradual event with no major threat of an Emergency being declared as was the case in 2013.

During our Joint Fire Board Meeting with the Town of Bancroft on April 14, 2016, topics of conversation included the upcoming EP (Emergency Preparedness Week) being the first week of May (1-7). According to Fire Chief Hoover, P+E (Public Education) is being completed with the Northern Municipalities in Hastings County with this year’s theme being “Emergency Preparedness starts with you. Prepare yourselfie” which supports the National theme of the “Plan, Prepare. Be Aware”. They want the Ontario public to take a “selfie” and share via social media on how they need to prepare a kit and a plan to be self-sufficient for 72 hours. Also of interest, is the passing of Bill 163 First Responders Act which came into effect on April 5, 2016 to help workers deal with PTSD (Post dramatic stress disorder). As an employer it will be up to us to outline the 3 areas that need to be covered off - prevention, intervention, recovery and return to work with possible financial impacts for the Municipality in future years.

On April 19, 2016, the Operations Manager and I attended a conference call with Mike Birett and Gary Everett of CIF (Continuous Improvement Fund of Waste Diversion Ontario) to discuss moving forward after the dissolving of the joint Multi-Municipal Waste Project. Discussion followed with regard to Hastings Highlands moving forward with a front end bin loader system for the nine (9) landfills in an effort to become a more efficient and economical system. CIF has agreed to assist the Municipality to issue an “EOI” (Expression of Interest).

CAO Monthly Update Page 201 of 307 AGENDA ITEM #i)

The Operations Manager, the Operations Supervisors and I met with the Waste Site Attendants on Tuesday, April 26th to review the upcoming changes to the Waste Site Hours for the summer season. Also for discussion is the upcoming training being provided for the waste site attendants. Flyers were also distributed for the upcoming HHW days with the Joint Event day with Madawaska Valley and Brudenell, Lyndoch and Raglan on Saturday, July 9th from 10-4 at 39844 Combermere Road and our own event day on Sunday, October 2, 2016 from 10-3 at 6 ANAF Road in Maynooth.

On April 26, 2016, the Mayor and I along with representatives from the Township of Faraday attended a Committee of the Whole meeting for the Town of Bancroft to hear a presentation from Linda Davis, a Contract Analyst from the OPP concerning the current OPP billing model. She stated that although the amount of funding required is the same the allocation has changed for the 324 Ontario Municipalities utilizing the OPP. Some Municipalities have seen a decrease and some have an increase. Costs are based on the Daily Activity Reporting of Police Officers and in 2016, 55% of the allocation was the base level (Proactive) with 45% being calls for service (Reactive). Amount of funding required divided by the amount of properties multiplied by the base amount. MPAC determines the amount of properties in each Municipality which is updated on an annual basis. Ms. Davis also identified that there is a Phase-In strategy of a $40 cap in the first year and $48.50 for the second year and a cap on the decrease is $66.39 per household. A thank you was extended to the Town of Bancroft for allowing us to hear the informative presentation.

FINANCIAL IMPACT:

OPTIONS:

REFERENCES:

ATTACHMENTS:

Respectfully submitted,

CAO Monthly Update Page 202 of 307 AGENDA ITEM #ii)

REPORT TO: Members of Council

FROM: Robyn Rogers, Manager of Corporate Services/Clerk, Kim McMunn, CRO

DATE: May 18, 2016 Regular Meeting of Council, Operations

RE: Teeny Tiny Summit #2

RECOMMENDATION: THAT Council receives this report “Teeny Tiny Summit #2” as submitted by the Manager of Corporate Services/Clerk and CRO, as information only.

ORIGIN/BACKGROUND: In March of this year, staff of Hastings Highlands attended the Teeny Tiny Summit #1 held the Township of Leeds and the Thousand Islands as well in 2015 Ontario East Municipal Conference that provided a session on Teeny Tiny Places, both showcasing Seeley’s Bay.

Both of these events shared the issues and stories for Economic Development to work in Ontario's smallest places that would make these tiny places better to live, work and play.

The Summit and Conference were both supported by the municipality and the Ministry of Agriculture Food and Rural Affairs.

The Teeny Tiny Summit #2 planned for June 21st here at the Hastings Highlands Centre is seeing much interest, support and partnerships with local organizations, County of Hastings and the Ministry of Agriculture Food and Rural Affairs.

All the partners are looking forward to sharing there issues and stories through the Teeny Tiny Summit #2

FINANCIAL IMPACT: Cost sharing event with multiple partners

STRATEGIC PLAN CONFORMANCE: Strategic Action Resources Actions to Date Target Status Date Develop an CAO, Treasurer,  First Impressions 2016- In Economic Community Exchange and the 2018 Progress Development Resources Business, Retention and

Teeny Tiny Summit #2 Page 203 of 307 AGENDA ITEM #ii)

Strategy Officer(CRO), Expansion Project Ended Administrative  Action Items for the staff, funding from municipality will be coming senior levels of forward to a Council government, Meeting within an municipal budget, Economic Development OMAFRA Strategy.

OPTIONS: Non Applicable

REFERENCES: Teeny Tiny Summit #1 2015 Ontario Eastern Municipal Conference OMAFRA Municipality of Leeds and the Thousand Islands

ATTACHMENTS: Non Applicable

Respectfully submitted,

Teeny Tiny Summit #2 Page 204 of 307 AGENDA ITEM #iii)

REPORT TO: Members of Council

FROM: Robyn Rogers, Manager of Corporate Services/Clerk

DATE: March 16, 2016 Regular Meeting of Council, Operations

RE: Volunteer Service Recognition Policy

RECOMMENDATION: THAT Council receives this report “Volunteer Service Recognition Policy” as submitted by the Manager of Corporate Services/Clerk and;

THAT Council approves the Volunteer Service Recognition Policy.

ORIGIN/BACKGROUND:

As per the Human Resource Policy Manual Report delivered at the February 17, 2016, Regular Meeting of Council, members of council adopted the development of a Human Resources Policy Manual.

FINANCIAL IMPACT: N/A

STRATEGIC PLAN CONFORMANCE: Good Governance and Effective Administration #1(b) (IV) Develop relevant Human Resource Policies Responsibility: Manager of Corporate Services/Clerk Target Date: 2016/2017 Performance Indicators: Policies completed and adopted.

OPTIONS: N/A.

REFERENCES: Hastings Highlands Policies (2002) County of Hastings HR Policies Township of Madawaska Valley HR Policies

Volunteer Service Recognition Policy Page 205 of 307 AGENDA ITEM #iii)

ATTACHMENTS: Volunteer Service Recognition Policy

Respectfully submitted,

Volunteer Service Recognition Policy Page 206 of 307 AGENDA ITEM #iii)

Municipality of Hastings Highlands- Corporate Policies and Procedures DEPARTMENT: POLICY #: Human Resources/Administration POLICY: Volunteer Service Recognition DATE: REV. DATE: COVERAGE: PAGE #: MAY/16 Volunteers 1-2

POLICY STATEMENT:

The Municipality of Hastings Highlands recognizes the value and dedication of the service of its community volunteers and fire department volunteers.

PROCEDURE:

1. Volunteers will be recognized by the Mayor, council or designate at a meeting of council or at a form of gathering for the purpose of recognizing volunteers within each given year where appropriate.

2. Awards shall be presented in the form of a certificate and/or pin by the Mayor, Council or designate.

Volunteer Service Recognition Policy Page 207 of 307 AGENDA ITEM #iv)

REPORT TO: Members of Council

FROM: Robyn Rogers, Manager of Corporate Services/Clerk

DATE: May 18, 2016 Regular Meeting of Council, Operations

RE: General Leave Policy

RECOMMENDATION: THAT Council receives this report “General Leave Policy” as submitted by the Manager of Corporate Services/Clerk and;

THAT Council approves the General Leave Without Pay Policy attached, with the usage of appendix D, Leave of Absence Form.

ORIGIN/BACKGROUND:

As per the Human Resource Policy Manual Report delivered at the February 17, 2016, Regular Meeting of Council, members of council adopted the development of a Human Resources Policy Manual.

FINANCIAL IMPACT: Non Applicable

OPTIONS: Non Applicable

REFERENCES: Hastings Highlands Policies (2002) County of Hastings HR Policies Township of Tudor and Cashel Township of Douro - Dummer

General Leave Policy Page 208 of 307 AGENDA ITEM #iv)

Township of Madawaska Valley HR Policies

ATTACHMENTS: General Leave Without Pay Policy

Respectfully submitted,

General Leave Policy Page 209 of 307 AGENDA ITEM #iv)

Municipality of Hastings Highlands- Corporate Policies and Procedures DEPARTMENT: POLICY #: Human Resources/Administration POLICY: General Leave Without Pay DATE: REV. DATE: COVERAGE: PAGE #: MAY/16 All Employees 1-2

POLICY STATEMENT:

An employee may be granted a leave of absence without pay for legitimate personal reasons upon obtaining the approval of their Department Manager and Chief Administrative Officer (CAO).

PROCEDURE:

1. All leaves of absence without pay are requested in writing and authorized by the appropriate Department Manager and CAO.

2. A letter of confirmation is sent to the employee by the Department Manager with copies sent to the CAO and the payroll department.

3. If the absence exceeds one (1) full pay period, the employee shall not accumulate service for the purpose of vacation entitlement, seniority, sick leave, pension plans, merit increment progression, or other compensation matters affected by service. Life and health benefits may be continued for up to twelve (12) months but the employee is responsible for the total premium costs of all benefits for the total period of absence.

4. For Emergency Leave requests, consistent with the Employment Standards Act, 2000, the employee is required to declare the leave as emergency leave at the time of the request and must provide information satisfactory to the Employer by the next working shift.

General Leave Policy Page 210 of 307 AGENDA ITEM #iv)

5. For Family Medical (Compassionate Care) Leave requests, consistent with Bill 56 of the Employment Standard Acts, 2000, the employer is required to provide the request in writing with a copy of the certificate issued by the medical practitioner, which is required by employment insurance as part of the application for compassionate care benefits.

6. For the policy relating to pregnancy and parental leave, please refer to Corporate Policy-Pregnancy Leave and Parental Leave.

See Note: Appendix D

APPENDIX D Leave of Absence Form

General Leave Policy Page 211 of 307 AGENDA ITEM #v)

REPORT TO: Members of Council

FROM: Robyn Rogers, Manager of Corporate Services/Clerk

DATE: May 18, 2016 Regular Meeting of Council, Operations

RE: Pregnancy Leave Policy

RECOMMENDATION: THAT Council receives this report “Pregnancy Leave Policy” as submitted by the Manager of Corporate Services/Clerk and;

THAT Council approves the Pregnancy Leave Policy attached, with the usage of appendix D, Leave of Absence Form.

ORIGIN/BACKGROUND:

As per the Human Resource Policy Manual Report delivered at the February 17, 2016, Regular Meeting of Council, members of council adopted the development of a Human Resources Policy Manual.

FINANCIAL IMPACT: Non Applicable

OPTIONS: Non Applicable

REFERENCES: Hastings Highlands Policies (2002) County of Hastings HR Policies Township of Tudor and Cashel Township of Douro - Drummer

Pregnancy Leave and Parental Leave Policy Page 212 of 307 AGENDA ITEM #v)

Township of Madawaska Valley HR Policies

ATTACHMENTS: Pregnancy Leave Policy

Respectfully submitted,

Pregnancy Leave and Parental Leave Policy Page 213 of 307 AGENDA ITEM #v)

Municipality of Hastings Highlands- Corporate Policies and Procedures DEPARTMENT: POLICY #: Human Resources/Administration POLICY: Pregnancy Leave and Parental Leave DATE: REV. DATE: COVERAGE: PAGE #: MAY/16 All Employees 1-3

POLICY STATEMENT:

Pregnancy leave and parental leave are available to all employees who have at least thirteen (13) weeks service with the Municipality of Hastings Highlands.

PROCEDURE:

1. The following provisions of the Employment Standards Act, 2000 apply:

a) Concerning Pregnancy Leave i) Employees who are pregnant and who have been employed with the Employer for at least thirteen (13) weeks prior to the expected date of birth are entitled to take a pregnancy leave without pay and without loss of service/seniority or benefits. The pregnancy leave is for a seventeen (17) week period commencing on the date requested by the mother to commence leave, or the date of birth (whichever is first).

ii) Employees taking pregnancy leave must provide at least two (2) weeks written notice to the Employer advising of the date that the leave will begin. The date chosen for commencing leave must be no more than seventeen (17) weeks prior to the expected date of birth as confirmed by the woman’s physician.

iii) In the event of complications with the pregnancy or because of a birth, still birth, or miscarriage that occurs earlier than the expected date of

Pregnancy Leave and Parental Leave Policy Page 214 of 307 AGENDA ITEM #v)

delivery of the child, the employee must within two (2) weeks of stopping work, provide written notice to the Employer of the date the pregnancy leave will begin or has begun. The employee provides the Employer with a certificate from her physician stating the expected birth date of the child.

iv) The pregnancy leave of an employee ends seventeen (17) weeks after the pregnancy leave began. If the employee wishes to return to work earlier, the employee provides the Employer with at least four (4) weeks’ written notice of the date of return.

b) Concerning Parental Leave (includes Adoptive Leave) i) If an employee has been in the employ of the Employer for at least thirteen (13) weeks and is the parent of a child, they are entitled to take an unpaid parental leave, without loss of service/seniority or benefits, for up to thirty seven (37) weeks following the birth of the child, or the coming of the child into the employee’s custody, care and control for the first time. The term “ parent” includes a person with whom a child is placed for adoption and a person who is in a relationship of some permanence with a parent of a child and who intends to treat the child as his or her own.

ii) Employees who wish to take a parental leave and who also desire to take parental leave shall commence parental leave immediately when the pregnancy leave ends, unless the child has not yet come into the custody, care and control of a parent for the first time.

iii) Employees who have taken a pregnancy leave and who also desire to take parental leave shall commence parental leave immediately when the pregnancy leave ends, unless the child has not yet come into the custody, care and control of a parent for the first time.

iv) Adoptive parents may commence parental leave when the child comes into the custody and control of the parent.

v) The employee gives the Employer at least two (2) weeks written notice of the date the leave is to begin. In the event that an employee who is a parent stops working because the child comes into the custody, care

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and control of a parent for the first time sooner than expected, the employee, within two (2) weeks of stopping work, provides the Employer with written notice of the date the parental leave began. The parental leave begins on the date that the employee stopped working. vi) Parental leave ends thirty-five (35) weeks after it began, if the employee also took pregnancy leave, and thirty-seven (37) weeks after it began, otherwise; or on an earlier day if the employee gives the employer at least four (4) weeks written notice of that day.

c) The following are General Provisions applicable to Pregnancy and Parental Leave: i) An employee who has given notice to begin pregnancy or parental leave may change the notice to begin leave upon giving the Employer at least two (2) weeks written notice.

ii) An employee who has given notice to end leave may change the notice to an earlier date upon giving the Employer at least four (4) weeks written notice before the earlier date.

iii) Employees are entitled, during pregnancy and parental leave, to continue participation in the benefit plans that they participated in prior to taking the leave. The Employer continues to make the Employer’s contributions unless the employee gives the Employer written notice that the employee does not intend to pay the employee’s contributions during the leave period, in which case such benefits would cease.

iv) While on pregnancy and parental leave, employees continue to accumulate service for the purposes of determining salary increment, vacation, and sick leave entitlement.

v) Employees are reinstated following return from pregnancy or parental leave in the position that the employee held prior to commencing leave, if it still exists, or a comparable position at the rate equal to the wages most recently paid by the Employer.

vi) Extensions to Pregnancy and Parental Leave are handled under Corporate Policy-General Leave without Pay.

Pregnancy Leave and Parental Leave Policy Page 216 of 307 AGENDA ITEM #v)

See Note: Appendix D

APPENDIX D Leave of Absence Form

Pregnancy Leave and Parental Leave Policy Page 217 of 307 AGENDA ITEM #i)

REPORT TO: Members of Council

FROM: Mayor Vivian Bloom

DATE: May 18, 2016, Regular Meeting of Council, Operations

RE: Monthly Mayor’s Report

RECOMMENDATION: THAT Council receives the Monthly Mayor’s Report as information only, as submitted.

MONTHLY REPORT:

Mayor’s Report to Council for May 18, 2016 Good morning everyone, this is my report to update you all for the past few weeks. Before I begin my regular remarks, I would sincerely like to thank all of the ratepayers, staff and Council who attended here at the Hastings Highlands Centre on May 2nd for our Public Budget Presentation. On April 21, there was a Special Meeting of Council for the purpose of training. We had Ministry staff here from our Kingston office, specifically from the Ministry of Municipal Affairs and Housing. This training was mostly specific to Financial Training. April 25th, CAO Pilgrim and I were guests of Mike Bossio and his new riding Constituency Assistant Valerie Watts for an informal lunch in Bancroft to discuss Hastings Highlands’ needs and situations. Valerie is replacing Robert Dorey who is working more from the parliamentary office closer to his home.

April 26th, I attended a meeting on Policing Costs in Bancroft. April 28th, I attended at County Council in Belleville. May 2nd, I attended in Bancroft a meeting with the Honourable Minister Jeff Leal to participate in a Roundtable on Youth Retention and Attraction in Rural Ontario. Robyn Rogers also attended, and brought with her our two Hastings Highlands participants, Lexus Scott and Shanna McDonald, and were joined with two others on behalf of the Bancroft attendees. May 2nd was also the date of our Public Budget Rollout and very well attended in the evening. Again, I thank all Council and staff who attended and took part in any way to make the evening go well. May 4th was our regular meeting of Council, Planning and Delegations. May 5th, I was a guest of a new special group meeting in Bancroft on Public Safety Initiatives, led by two OPP facilitators from the Orillia office. Very interesting and I hope to stay involved with this group as they look for ways to look after special needs in our area. I was only able to participate for the

Monthly Mayor's Report Page 218 of 307 AGENDA ITEM #i)

morning session, missed the wonderful lunch, as at 12 I had to leave in order to make it to my second meeting of the day. At 1:30 sharp I arrived at the Hastings County Community Archives new home in the Belleville Public Library building as a member of the Hastings County Archives for the County of Hastings. May 6th, I travelled to the Municipality of Head, Clara & Maria along with Reeve Bonnie Adams of Carlow/ Mayo and Mayor Kim Love of Madawaska Valley.. A thirteen and a half hour day, but so worth the drive and time for a fantastic meeting. MPP John Yakabuski also dropped in to update us latest happenings in Renfrew Riding and Queens Park. May 7th, I attended in the HHPL Library Extravanganza at which several local authors were on hand to read exerpts from the books, discuss local book clubs. I also went over to the children’s activities which were being put on and participated in card making. May 7th in the evening, I attended the local Hospice North Hastings Gala. What a fun evening, and was able to speak with both MP Mike Bossio and MPP Todd Smith who were thoroughly enjoying the music, food, auctions and general fun time together. May 9th I spent the afternoon in the office and met with a ratepayer as I am always willing to do when someone has questions or concerns and would like a face to face meeting. May 10th I attended as a guest along with Councillor Roberts the Bacpac Meeting at Faraday. It was a very informative meeting for me as my first one attended. May 11th. In the morning I attended the Hastings Highlands Library Board meeting. May 17th I attended County Finance in Belleville.

STRATEGIC PLAN CONFORMANCE: Not Applicable

OPTIONS: Not Applicable.

REFERENCES: Not Applicable

ATTACHMENTS: None.

Respectfully submitted,

Mayor Bloom

Monthly Mayor's Report Page 219 of 307 AGENDA ITEM #ii)

REPORT TO: Members of Council

FROM: Mayor Vivian Bloom

DATE: May 18, 2016

RE: Mayor’s Report to Council on Rural Mayors’ Forum of Eastern Ontario

RECOMMENDATION: THAT Council receives the Monthly Mayor’s RMFEO Report as information only, as submitted.

MONTHLY REPORT:

FINANCIAL IMPACT: Mayor’s Report to Council on RMFEO Activities Good morning everyone, this is my report to update you for the meeting held in Stonecliffe, On at the Municipality of Head, Clara & Maria. I travelled to the meeting along with Reeve Bonnie Adams of Carlow/ Mayo and Mayor Kim Love of Madawaska Valley.. A thirteen and a half hour day, but so worth the drive and time for a fantastic meeting. Our meeting was opened by chair, Mayor Jim Gibson. Ron Higgins and Glenda McKay brought all up to date on their attendance and presentation to the Eastern Ontario Wardens Caucus. Ron and Glenda explained what our group is all about. There is another Mayors Group in Eastern Ontario, however they only represent larger urban centres and the challenges they face with infrastructure and other need, not similar in most cases to ours. We feel that there is no real voice for the smaller municipalities, other than ROMA which we feel has not kept the pulse of small municipalities beating if you will. We know that small, in most versions the province uses means municipalities of 100,000 or less which is not representative of most rural municipalities. Ron and Glenda also updated the Wardens Caucus on the OPP Billing work which has produced a lot more questions than answers. MPP John Yakabuski also dropped in to update us latest happenings in Renfrew Riding and Queens Park. He spoke on several issues affecting rural ridings and some pertaining to his of Renfrew. There was discussion on the acquisition process for the now abandoned rail lines leading from the town of Smith’s Falls to Mattawa, Ontario and how important this new corridor would be for economic opportunities and will be followed closely by all municipalities affected. We discussed our ongoing collaborations with ROMA. After our conference delegation, and our having presented them with some of our OPP work on Billing reform and the many discrepancies with our figures and MPAC, which cannot be explained or corroborated.. ROMA also has sent a letter to

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the Honourable Yasir Naqvi telling him that we need this new billing system totally explained in better detail and with proper figures being supplied. They also reiterated how many municipalities will soon be unable to survive under the present billing strategies. Work will continue on this important action. Our Rural Mayors Forum Group has been accepted to do a workshop presentation at the Ontario East Conference in September. As well, they are looking into delegations with ministers at the AMO Municipal Conference in August as well. Other reports were received from various members working on specific items to bring forth. We were all thanked for the work being done, and during the closing remarks, Mayor Jim offered to take anyone interested at a future time through the large Hydro Dam for a tour. It is sad that so many rural municipalities are having huge wind and solar farms being built in “unwilling host” situations, while we in Ontario have so many hydro-electric dams, capable of producing dependable and very cheap electricity at any demand times by simply opening the gates and using the water available to turn the huge turbines which are now sitting idle most of the time in favour of paying very high rates to other operations. Truly green energy, when all we do is open the valves and allow the water to pass through. This concludes my report for this month on the Rural Mayor’s Forum. Thank you.

STRATEGIC PLAN CONFORMANCE: Not Applicable

OPTIONS: Not Applicable.

REFERENCES: Not Applicable

ATTACHMENTS: None.

Respectfully submitted,

Mayor Bloom

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Municipal Dog Pound Board Meeting Minutes April 21, 2016 10:00 a.m.

The Municipal Dog Pound Board met on Thursday April 21, 2015 at 10:00 a.m. at the Township of Faraday Council Chambers with the following members present:

Cecil Ryall (Municipality of Highlands East) Jennifer Cohen (Township of Wollaston) Tracy McGibbon (Town of Bancroft)

Also present:

Brenda Vader (Secretary-Treasurer) Julie Kamyk (Pound Keeper) Wayne Galloway (Canine Control Officer – Highlands East)

Absent:

Mike Leveque (Hastings Highlands) Jim Thomson (Township of Faraday)

Meeting was called to order.

Adoption of Agenda:

Agenda was reviewed as circulated.

Moved by: T. McGibbon Seconded by: C. Ryall Be it resolved that the Agenda for the April 21, 2016 meeting of the Municipal Dog Pound Board be adopted as circulated. -Carried –

Disclosure of Interest:

There was No Disclosure of Interest Declared

Minutes:

Minutes from the January 28, 2016 Regular Meetings were reviewed as circulated.

Moved by: C. Ryall Seconded by: T. McGibbon Be it resolved that the Minutes from the January 28, 2016 Regular Meetings of the Municipal Dog Pound Board be approved as circulated. -Carried –

Business Arising from Minutes:

(a) Canine Control Officer • Township of Faraday had advertised and interviews had been conducted • Offer of employment has been made to Robert Elstone (subject to signing of contract)

Minutes of the Municipal Dog Pound Board Meeting April 21, 2... Page 222 of 307 AGENDA ITEM #i)

• Township of Wollaston has also made an offer of employment to Robert Elstone (subject to signing of contract) • Separate arrangements would have to be made by Hastings Highlands and the Town of Bancroft • Tracy McGibbon (representative for the Town of Bancroft ) to speak to Town of Bancroft CAO

(b) Quotations for New Roof • Pound Keeper had obtained Quotations from 6 Contractors • Secretary had prepared a summary of the Quotation Prices for the Board to review • Quotations were reviewed and discussed as circulated

Moved by: C. Ryall Seconded by: T. McGibbon Be it resolved that the Municipal Dog Pound Board accept the Quotation from North Hastings Roofing in the amount of $4,294.00 (includes HST) for all work as set out in Quotation dated February 25, 2016 -Carried -

• Secretary was directed to contact North Hastings Roofing and advise them of the award of the work • If a Building Permit is required for the work Secretary was directed to prepare and send a letter to the Township of Faraday Council requesting that the Permit Fees be Waived

Financial Report:

(a) Accounts for January, February and March 2016 were reviewed and discussed as circulated

Moved by: T. McGibbon Seconded by: C. Ryall Be it resolved that the Municipal Dog Pound Board approve the accounts for January, February and March 2016 as circulated. -Carried –

(b) 2016 Proposed Budget was reviewed and discussed as circulated

• Some concern was voiced as to whether or not the Position of Secretary-Treasurer should be Advertised (as the Board was now having to pay for the services) • It was explained that the Board had previously paid for the services and then the roll of Secretary-Treasurer was incorporated into the Duties of the Clerk-Treasurer for the Township of Faraday (Faraday paid for the services in the wages of the Clerk-Treasurer). However the NEW Clerk-Treasurer said she was not doing the Pound Board Books and therefore the responsibilities for payment of services reverted back to the Pound Board. • The Pound Board had agreed at the January 28, 2016 to continue to retain the services of the current Secretary-Treasurer and to come up with a fair Salary for Services being provided. • Board Members agreed to the $1,800.00 that had been put in the Budget (Wages /Mileage). Other Office Supplies / Postage etc. would be taken out of "Admin. Expenses / Operationg Supplies" • Capital Work - Roof Replacement $4,100.00 would be offset by monies coming from Reserve • Revenues for 2016 (Pound Fees) was discussed and it was explained there had been no revenues for the last two months

Minutes of the Municipal Dog Pound Board Meeting April 21, 2... Page 223 of 307 AGENDA ITEM #i)

• The use of the 2015 Surplus to offset 2016 Budget Expenses was also discussed. A resolution had been passed in 2015 to authorize this. • Secretary advised that final 2015 Surplus had not been confirmed. Auditors will be contacted on this matter

Moved by: C. Ryall Seconded by: T. McGibbon Be it resovled that the Municipal Dog Pound Board approve the 2016 Budget subject to any changes in the 2015 year end Surplus. -Carried -

Pound Keepers Report;

Pound Keepers Reports for January, February and March were reviewed and discussed as circulated.

Moved by: T. McGibbon Seconded by: J. Thomson Be it resolved that the Municipal Dog Pound Board accept the Pound Keepers Reports for November and December 2015 as prepared and circulated. -Carried –

Questions and Answer:

None

In Camera Session:

None Required

Date and Time of Next Meeting - July 21, 2016

Adjournment:

Moved by: C. Ryall Seconded by: T. McGibbon Be it resolved that the Municipal Dog Pound Board adjourns to meet again on July 21, 2016 at 10:00 a.m. in the Council Chambers at the Township of Faraday Municipal Office. -Carried –

Brenda Vader Secretary-Treasurer

Minutes of the Municipal Dog Pound Board Meeting April 21, 2... Page 224 of 307 AGENDA ITEM #i)

ARENA MINUTES April 4, 2016

PRESENT: George Eastman, Ron Richard, Tracy McGibbon, Terry Spence, Dennis Purcell, Larry Anderson, Hald Robinson.

George called meeting to order at 7:15 p.m. Approval of minutes by Dennis P & Terry S.

Minutes of last meeting were accepted by Tracy Mc & Terry S.

George E discussed transparency about the Jr. A. team with no commitment made yet.

Larry received papers that George will read over and revisit next meeting.

MANAGERS REPORT:

Things for the season are winding down, league tournaments are completed. Home coming tournament also over.

TREASURER'S REPORT:

Statements were circulated and gone over by all present and approved.

HOMECOMING TOURAMENT:

A special thank you goes out to WAYNE WIGGINS who kindly volunteered his time to be the convenor for the weekend. He done a super job and we appreciated his efforts he put into the weekend. He was the top bidder for the Molson hockey tickets for the Ottawa/Anaheim game.

We would also like to thank Molson's for the prizes they donated for the tournament.

There was one unclaimed 50/50 winner for $150.00. If not claimed it will be donated to a charity within Bancroft.

There was $1,340.50 profits made this year after the expenses were paid.

Canteen was well run and used by all present.

There will be ideas put forward to help improve the tournament for next year.

ROOF PROJECT:

The engineered drawings for the existing roof were unable to find at the Town of Bancroft archives. Larry A. will contact Doug Broadworth to see if he would still have the original engineered papers

Minutes of the Arena Committee April 4, 2016. Page 225 of 307 AGENDA ITEM #i)

Motion 021-16 Moved by Terry Spence and seconded by Tracy McGibbon.

Proceed with process of engineered report by tendering in newspaper. Carried.

Tender 2 weeks in local paper.

Tracy has some ideas for fundraising to raise the costs we have to pay for the roof.

Next meeting will be May 11, 2016 at 7:30 p. m.

Motion 021-17 Motion to adjourn at 8:45 p.m. by Dennis and Terry.

Minutes of the Arena Committee April 4, 2016. Page 226 of 307 AGENDA ITEM #a

Notice of Motion Form

In accordance with Section 12-10 – “Notice of Motion” of the Corporation of the Municipality of Hastings Highlands Procedural By- Law;

Member of Council Nancy Matheson (please print)

Hereby files a Notice of Motion to be included on the Agenda for the Regular meeting of Council, which is scheduled to be held on:

May 4th, 2016 under the following Agenda heading:

Subject: Municipal Budget 2017 – Ad-hoc Committee

And which Notice of Motion reads as follows:

THAT Council forms a budget ad-hoc committee consisting of at least two Members of Council, CAO, Clerk, Treasurer, Fire Chief and Operations Manager for the purposes of preparing and presenting the 2017 municipal budget.

Council Member: Nancy Matheson Signature

Date received: April 26, 2016

Time received: 8:07 p.m.

Notice of Motion given, May 4, 2016 Regular Meeting of Council, Planning & Delegations

Municipal Budget 2017 - Ad-hoc Committee, Councillor Matheso... Page 227 of 307 AGENDA ITEM #a

Acting Deputy Clerk

From: Goodwin, Brian (OPP) Sent: Monday, May 02, 2016 9:55 AM To: Acting Deputy Clerk Subject: MONTHLYREPORTFOR HASTINGSHIGHLANDS

For the month of April 2016, Bancroft OPP responded to S2 incidents in the Municipality of Hastings Highlands, and conducted 10 RIDEprograms.

The Incidents were made up of:

11 Other Police Assistance / Police Information

5 Motor Vehicle Collisions (2 involving wildlife)

4 Neighbor Disputes

3 Alarms 3 Domestic Disputes (non violent)

2 Break & Enter 2 Family Disputes 2 Fires 2 Mischief 2 Sudden Deaths 2 Suspicious Persons

1 BailViolation (cleared by charge) 1 Breach of Probation (Unfounded) 1 Fraud 1 Harassment 1 Mental Health Act 1 Motor Vehicle Abandoned 1 Public Mischief 1 Prevent Breach of Peace 1 Theft (Unfounded) 1 Threats 1 Traffic Enforcement (cleared by charge) 1 Traffic Hazard

These numbers are based on the raw data from our Records Management System and do not include charges for investigations that are forthcoming.

If I can provide any clarification, or ifyou have any questions or concerns, please contact me.

'BrLourvD. Goodzwi/w#9447 Bancroft Detachment Ontario Provincial Police Community Safety Office

O.P.P. Statistics for the month of April in Hastings Highlan... Page 228 of 307 AGENDA ITEM #b

May 11, 2016 (Belleville, ON)

MEDIA RELEASE

Improving Patient Care at Home

NEWS

The Hastings-Quinte Paramedic Service will soon begin enrolling patients with certain chronic diseases in a remote monitoring demonstration program, in partnership with Future Health Services Inc.

Patients enrolled in the program will be able to have their vital signs including heart rate, blood pressure, weight and blood oxygen saturation levels monitored remotely, in their homes, by community paramedics.

Remotely monitoring patients allows earlier interventions before their conditions escalate to the stage where they would normally have to be taken to the hospital emergency room. It also offers the possibility of family members conveniently being able to follow the state of their relative’s condition.

Data will be assessed to determine to what extent in-home monitoring can reduce emergency room visits by patients and what savings to the health care system might result from monitoring efforts.

QUOTES

“This is an exciting day for our Paramedic Service and for patients who are enrolled across both Hastings and Prince Edward Counties,” said Bernice Jenkins, Chair of the Joint Emergency Services Committee. “We are eager to get the demonstration project underway,” she added.

“Our service regularly looks to embrace new technologies that both benefit the people we serve and help us reduce health care costs,” said County Warden Rick Phillips.

“Remote patient monitoring offers the latest chance put into practice that philosophy and our community paramedics look forward to working with the patients one on one along with their families,” stated Chief John O’Donnell.

Hastings County Media Release - Improving Patient Care at Ho... Page 229 of 307 AGENDA ITEM #b

“We are very excited to be part of this project,” says Rick Whittaker on behalf of Future Health Services Inc. “Remote patient care is a perfect addition to the very successful community paramedicine program. Remote patient care will allow community paramedics to assist more patients with the same resources, which has the potential to save money and more importantly keep patients in their homes longer.”

BACKGROUND & HIGHLIGHTS

 Each patient will be part of the program for 3-6 months;  The program will run for 18 months;  Data will be analyzed through a partnership with Queens University  Future Health Services Inc. is coordinating activities here in Hastings County, as well as in Essex, Grey, Renfrew, Parry Sound, Cochrane, Chatham-Kent and Guelph/Wellington Counties.  This RPM project is one of a number of similar efforts across the country and funded by Canada Health Infoway.  Residents interested in the program can call 1-866-997-9928

-30- For more information contact:

Rick Phillips, Warden (613) 966-1319 [email protected]

John O’Donnell [email protected] (613)966-1319 or

Jim Pine, CAO (613)966-1319 [email protected]

Mike Slatter [email protected] (613)-771-9366 ext 226

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MUNICIPAL ECONOMICAGENDA DEVELOPMENT PARTNERSThursday, GROUP January 26, & 2012: TOURISM 9:30 am- 11:30 PARTNERS am

MEETING NOTES

April 26, 2016 – 9:30am to 11am Actinolite Recreation Hall

1. In attendance: Andrew Redden, Kasey Rogerson, Greg Webb, Mary Doyle, Robyn Rogers, Sabrina Prentice, Cathy Trimble, George Offshack, Robin Tait, Carly Freeman, Rachelle Hardesty, Raenne McGuinnes, Leanne Lavender, Bob Hadley

2. Regrets received from: Vivian Bloom, Karen Fischer, Chris Drost, Libby Clarke, Ellen Hamel, Michael Douglas-Hecker, Cassandra Boniface

3. Welcome: Andrew Redden welcomed everyone and called the meeting to order.

4. Review of last meeting’s notes:

- Andrew Redden reminded everyone to go to CulturalPortal.ca and review and submit stories to the “Stories” section. Also review the map section;

- Regarding MAGNET, Greg Webb noted that this is a job posting site portal that you can use and it’s quite interesting;

- Andrew reported that the new Harvest Hastings website and branding is in the works and a meeting was held on April 22 with the designers; and,

- Andrew promised to send around information about the meeting that Harvest Hastings has organized on April 28 with Mike Bossio MP in Ivanhoe.

5. E3 Youth Entrepreneurship Northumberland:

Andrew Redden shared with attendees a handout detailing the E3 Youth Entrepreneurship Program in Northumberland. E3 stands for Explore, Experience and Expand. It was designed by two young people to provide those aged 16 to 25 with a leg up to becoming self-employed. The program is free and being offered through the Northumberland Business Advisory Centre, and a Catholic High School is an active partner.

Economic Development and Tourism Partners Group Meeting, Apr... Page 232 of 307 AGENDA ITEM #d

E3 is a program with 28 components that guides young people through case studies, business visits, mentoring and it's all done at their own pace. A certificate upon completion and a letter of recommendation are also provided. Partners in the new program include Northumberland County, the Town of Cobourg, Durham College, Spark Centre, the Northumberland Business Advisory Centre and the provincial government.

Andrew spoke to Glenn Kozak at Trenval Business Development Corporation and he said that it’s unique to Northumberland and the way that it came about is similar to the exclusive “Pitch This Place” initiative founded here. Rachelle Hardesty noted that there may be funding that could help hire a student to coordinate the development of a similar program here. Rachelle promised to send the information to Andrew. It was also noted that it’s worthwhile to find out what is already in existence since many around the table thought similar programs are offered already and perhaps through Loyalist College.

Andrew also noted that he has been speaking with School Board Councillor Justin Bray about some ideas to stay in touch with high school students and Ord, Nebrawska is a best case example. Andrew promised to follow-up with Justin.

6. Plowing Match and Farm Show Tent:

Andrew Redden reported that the County has budgeted funding for a tent at the Farm Show and Plowing Match again this year. It’s taking place near Queensborough on August 24 and 25. Based on discussions and feedback collected over the past couple of meetings, it is proposed that we only offer tables and display space to our 14 member municipalities, our two Destination Marketing Organizations, and provide 3 or 4 tables to Chef Nelson Bridger from Batawa Ski Hill to cook and serve local food samples sourced from Harvest Hastings members. A smaller tent and rental of fewer tables also helps save money given that last year we benefitted from $1,500 from the Foodland Grant and this year we’ve been informed that the program is on hold. Each municipality will be invited to participate. For organizations that have participated in the past, or wish to for the first time, they will be directed to approach the municipality where they are situated in the County to collaborate on display space. The County can assist with this process.

Hastings County will be handing out bags again. Any municipality or attraction wishing to have something included in the bags must bring it to our next meeting in June. Greg Webb noted that he found the tent and event beneficial to promote North Hastings. Cathy Trimble noted that last year she tracked where people came from and promised to email around her report.

7. Cultural Portal:

Andrew Redden asked if everyone could check and see if their own municipal website could provide a link to the Cultural Portal?

Economic Development and Tourism Partners Group Meeting, Apr... Page 233 of 307 AGENDA ITEM #d

8. Tourism Master Plan Update:

Kasey Rogerson provided a report on the Tourism Master Plan Update. Phase 1 is complete which is a research phase. Terra Consulting (Libby Smith) has been hired to help provide an objective analysis of the information collected and other existing studies and data which forms the second phase of the review. Kasey reports that there should be an updated Tourism Master Plan draft ready to share with senior officials and County Council sometime this Summer. The major focus is to sort out where we (all of us) want to be five years from now in terms of tourism. What is the direction we want tourism to go in? It’s up to us to decide how we will get from A to B. Please contact Kasey with any questions.

9. Facebook changes to Business Pages:

Carly Freeman from Ontario’s Highlands Tourism Organization (OHTO) provided an overview and demonstration of how the business pages section of Facebook has changed and in what way one can best take advantage.

10. Other Business/Updates:

 Kasey Rogerson reported that it is proposed that a Tourism Business Survey be administered to connect with the local tourism industry, following the Tourism Master Plan Update, and determine what their current challenges are;

 The Saw Tech Log Expo is taking place in Bancroft June 9-12 sawtechlogexpo.com;

 Kasey reminded everyone about the next online Tweet Chat tomorrow, April 27;

 Andrew reported that plans are in the works to develop a handout, perhaps in a small “accordion style” that fits in a pocket, and outlines our economic development services, accomplishments and an overview of staff and what we do.

11. Next meeting:

Andrew reported that he is proposing the next meeting be held at the Hastings County Council Chambers. The date is to be determined.

Economic Development and Tourism Partners Group Meeting, Apr... Page 234 of 307 AGENDA ITEM #e

MEDIA RELEASE

May 12, 2016

At a Special Inaugural Meeting held May 11, 2016, Lennox and Addington County Council acclaimed Henry Hogg, Reeve of the Township of Addington Highlands as County Warden for the remainder of 2016. The Warden’s office became vacant with the passing of Warden Clarence Kennedy on March 13, 2016 after a brief battle with cancer.

The Warden’s Declaration of Office was administered by her Worship Justice of the Peace Donna I. Doelman. Warden Hogg has previously served as County Warden for the years 2003, 2010 and 2011.

Warden Hogg’s municipal service began in 1985 when he was first elected as a Councillor in the Township of Denbigh, Abinger and Ashby. In 1989 he was elected Reeve of the Township, a position he held until 1994. Warden Hogg was elected Reeve of the newly restructured Township of Addington Highlands in 1998 and subsequently in 2000, 2006, 2010 and 2014.

As a member of Lennox and Addington County Council, over the past three decades Warden Hogg has served on numerous committees including the Community Services Committee, Social and Lenadco Home Committee, the Emergency Services Advisory Committee, the Museum Advisory Committee and the Administration and Finance Committee. Warden Hogg has represented the County on the Kingston, Frontenac Lennox and Addington Health Unit and the Municipal Advisory Committee for the Algonquin Land Claim, the Prince Edward-Lennox and Addington Social Services Committee, as well as Council's Economic Development Coalition.

Warden Hogg and his wife Louise reside at Lake Mazinaw where they are retired from owning/operating Pine Crest Marine and North Addington Bus Lines.

In his inaugural address, Warden Hogg stated he greatly appreciated County Council’s support and that he was “committed to working together to advance the nine strategic priorities that Council has identified for the current term of office.”

- 30 -

For more information please contact:

Henry Hogg Larry Keech Warden Chief Administrative Officer/Clerk County of Lennox and Addington County of Lennox and Addington 613-354-4883 613-354-4883

97 Thomas Street East, Napanee, ON K7R 4B9 Phone: 613-354-4883 Fax: 613-354-3112 www.lennox-addington.on.ca

County of Lennox & Addington New Release - County Warden Page 235 of 307 Federation of Ontario Cottagers' Associations April 2016 Ele... i?miw E

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REPORT

TO: Members of Council

FROM: Robyn Rogers, Manager of Corporate Services/Clerk

DATE: May 18, 2016 Regular Meeting of Council, Operations

RE: Suspension of the Rural Economic Development (RED) Program

RECOMMENDATION:

THAT Council receives this report “Suspension of the Rural Economic Development (RED) Program”, as submitted by the Manager of Corporate Services/Clerk and;

THAT Council approves the following motion;

THAT the Council of Hastings Highlands supports the Municipality of South Dundas resolution of April 19, 2016 and the County of Huron’s resolution of May 6, 2016 and;

WHEREAS the Jobs and Prosperity Fund is narrowly focused and is restricted to private sector organizations and industry partners, which prevents accessto funding for rural municipalities and others who formerly benefitted from the Rural Economic Development Program. The emphasis on large projects that meet either of minimum $5 million or $10 million in eligible project costs thresholds will significantly restrict benefits from this fund.

FURTHERMORE THAT the Municipality of Hastings Highlands was supported by the Rural Economic Development Program through a Business, Retention and Expansion Project in

Suspension of the Rural Economic Development (RED) Program Page 244 of 307 AGENDA ITEM #a

2015/16 and was prepared to apply for the second intake of Implementation Stage in April of 2016 to continue on building the municipality’s economic development path and;

THAT a copy of this resolution be forwarded to the Premier of Ontario, Minister of Agriculture, Food and Rural Affairs, MP Mike Bossio, MPP Todd Smith and the Associations of Municipalities.

ORIGIN/BACKGROUND:

In the 2016 Ontario Budget, the government of Ontario suspended the intake of applications for the Rural Economic Development program. These funding dollars have been reallocated to the Jobs and Prosperity Fund.

The Jobs and Prosperity Fund is narrowly focused, which prevents access to funding for rural municipalities and others who formerly benefitted from the RED program. The emphasis will be on large projects that meet either minimum of Five (5) million or Ten (10) million in eligible project costs.

The Jobs and Prosperity Fund is not specifically designated for rural areas, that funds from this program will likely favour more urban areas.

FINANCIAL IMPACT: Fifty (50) percent funding lost to the Economic Development Budget

STRATEGIC PLAN CONFORMANCE:

Strategic Action Resources Actions to Date Target Status Date Develop an CAO, Treasurer,  First Impressions 2016- In Economic Community Exchange and the 2018 Progress Development Resources Business, Retention and Strategy Officer(CRO), Expansion Project Ended Administrative  Action Items for the staff, funding from municipality will be coming senior levels of forward to a Council government, Meeting within an municipal budget, Economic Development OMAFRA Strategy.

OPTIONS: Not Applicable

Suspension of the Rural Economic Development (RED) Program Page 245 of 307 AGENDA ITEM #a

REFERENCES: Municipality of South Dundas RED program Jobs and Prosperity Fund

ATTACHMENTS:

Resolution - Municipality of South Dundas

- County of Huron

Respectfully submitted,

Suspension of the Rural Economic Development (RED) Program Page 246 of 307 AGENDA ITEM #a

jlzuMUNICIPALITY -—jjOF SOUTH DUNDAS 34 Ottawa Street, PO. Box 740 Morrisburg ON KOC 1X0 F-"hlii613.543.26Z3| southdundascom

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Suspension of the Rural Economic Development (RED) Program Page 247 of 307 AGENDA ITEM #a

Suspension of the Rural Economic Development (RED) Program Page 248 of 307 AGENDA ITEM #a

6 May, 2016

Honourable Kathleen Wynne, Premier Legislative Bldg, Rm. 281 Queen's Park Toronto, ON M7A 1A1

Dear Premier Wynne:

Please be advised that the Council of the Corporation of the County of Huron passed the following motion at the Sixth Session of Council on 4 May, 2016:

MOTION: #116-16 Moved by: Councillor Fergusson and Seconded by: CouncillorHessel THAT: The Council of the County of Huron supports the correspondence from the Municipality of South Dundas: WHEREAS in the 2016 Ontario Budget, the government of Ontario has suspended current intake of applications to the Rural Economic Development program and has indicated that it plans to integrate the program into the Jobs and Prosperity Fund; WHEREAS the Jobs and Prosperity Fund is narrowly focused and is restricted to private sector organizations and industry partners, which prevents access to funding for rural municipalities and others who formerly benefitted from the Rural Economic Development Program. The emphasis on large projects that meet either of minimum $5 millionor $10 million in eligible project costs thresholds, willsignificantlyrestrict benefits from this fund; WHEREAS in contrast, the Rural Economic Development Program supported a number of capacity building projects including but not limitedto Business Retention and Expansion’ and ‘Downtown Revitalization’ projects and Economic Development Strategic Planning projects for small rural municipalities who were looking to improve their local economy. Also of note is that because the Jobs and Prosperity Fund is not specifically designated for rural areas, that funds from this program will likely favour more urban areas of the province. NOW THEREFORE BE IT RESOLVED THAT THE Council of the County of Huron asks the government of Ontario to reconsider the suspension of and the integration of the OFFICEOFTHEWARDEN Corporationofthe CountyofHuron,1 CourthouseSquare,Goderich,OntarioN7A1M2 CANADA Tel:519.524.8394 Fax:519.524.2044 TollFree:1.888.524.8394(519area only) www.huroncounty.ca

Suspension of the Rural Economic Development (RED) Program Page 249 of 307 AGENDA ITEM #a

Rural Economic Development Program into the Jobs and Prosperity Fund with the view to ensuring that Rural Economic Development Program stays as an intricate funding program of the Province that will support capacity building and foster economic growth in rural municipalities in Ontario. BE IT FURTHER RESOLVED THAT this resolution be circulated to all municipal and regional councils in Ontario requesting that they endorse and support this resolution and communicate their support to the Premier and the Minister of Agriculture, Food and Rural Affairs. CARRIED

Thank you for receiving our correspondence and considering this request.

Sincerely,

Cc: Minister Jeff Leal, Ministryof Agriculture, Food and Rural Affairs, municipal and regional councils

OFFICEOFTHEWARDEN Corporationofthe CountyofHuron,1Courthouse Square,Goderich,OntarioN7A1M2 CANADA Tel:519.524.8394 Fax:519.524.2044 TollFree:1.888.524.8394(519areaonly) www.huroncounty.ca

Suspension of the Rural Economic Development (RED) Program Page 250 of 307 AGENDA ITEM #b

REPORT

TO: Members of Council

FROM: Robyn Rogers, Manager of Corporate Services/Clerk

DATE: May 18, 2016 Regular Meeting of Council, Operations

RE: Bill 158 Anti- Human Trafficking Task Force and Saving the Girl Next Door Act 2016

RECOMMENDATION:

THAT Council receives this report “Bill 158 Anti- Human Trafficking Task Force and Saving the Girl Next Door Act 2016” as submitted by the Manager of Corporate Services/Clerk and;

THAT Council approves the following resolution;

WHEREAS human trafficking is a heinous crime that has been referred to as modern day slavery and;

WHEREAS traffickers recruit, transport, harbor, and control the girl next door for sexual exploitation or forced labour and;

WHEREAS it is one of the fastest growing crimes that starts and stays in Canada, targeting victims - 90 percent of which are Canadian-born and predominantly female, averaging the age of 14 and;

WHEREAS Ontario is a major hub of human trafficking in Canada, and victims are lured, manipulated and coerced, often over the internet from every part of Ontario and;

WHEREAS human trafficking is in our neighbourhoods and our communities;

THEREFORE BE IT resolved that the Council of the Municipality of Hastings Highlands support Bill 158, Saving the Girl Next Door Act, 2016, support MPP Laurie Scott's

Bill 158 Anti-Human Trafficking Task Force and Saving the Gi... Page 251 of 307 AGENDA ITEM #b

motion for a multi- jurisdictional and coordinated task force of law enforcement agencies, Crown prosecutors, judges, victims' services and frontline agencies and;

THAT a copy of this resolution be forwarded to all Members of Provincial Parliament and Association of Municipalities (AMO).

ORIGIN/BACKGROUND: On February 18, 2016, the Legislative Assembly of Ontario unanimously supported Bill 158 on second reading, which aims to take immediate steps against human trafficking in Ontario.

MPP Laurie Scott issued a letter on April 7, 2016 asking for the support of Ontario municipalities to combat human trafficking in Ontario and to raise public awareness as PC Critic for Women’s Issues.

FINANCIAL IMPACT: Not Applicable

STRATEGIC PLAN CONFORMANCE: Not Applicable

OPTIONS: Not Applicable

REFERENCES: Letter from MPP Laurie Scott, Haliburton-Kawartha Lakes-Brock

ATTACHMENTS: Letter from MPP Laurie Scott

Resolutions- Municipality of Trent Lakes

-Township of Edwardsburgh Cardinal

-Township of Clearview

-Town of Prescott

-Town of Hawkesbury

-Huron County

-Town of Aurora

-Town of Dorian

- Township of South Stormont

-Township of Carling

Respectfully submitted,

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1:27 Ontario LEEELATFVE ASSEMBLY

LaurieScott, MPP Queen’: ParkOffice: ConstituencyOffice: l-lalibutton«Kawartt\a Lakes-Brock Rm.434.MainLegislativeBldg. 14LindsaySt. North Queens Park Lindsay,Ontario K9V1T4 Toronto,OntarioWA lA8 Tel.nus) 324~ess4 Tel.(416)3254771 1-800»42t1~2490 Faxme) 3252904 Fax(705)324-6938 Email:[email protected]!a.org Email:laurieaeozt-:[email protected],arg

April 7, 2016 Mayor Brett Todd Town of Prescott 360 Dibble St. W, Box 160 Prescott, ON KOE lTO

Dear Mayor Todd,

I write to you today to ask you to support my efforts as MPP and PC Critic for Wornen’s Issues, to call on the provincial government to take immediate steps to combat human traf?cking in Ontario and to raise public awareness of this horrid crime.

Human trafficking is a heinous crime that has been referred to as nothing short of modern day

slavery. It is one of the fastest growing crimes, and starts and stays in Canada — over 90 percent of victims are Canadian—born.Worse, Ontario is a major hub for human traffickingin Canada, as the proximityto cities along the Highway 401 corridorprovides an accessible thoroughfare for traffickers, and the ability to keep victimsisolated.Victims are lured over the internet, meaning that this crimeis in our neighbourhoods,our communitiesand our towns.

Victims -~ predominantly girls averaging the age of l4, and shockingly as young as 11 —- are lured into a nightmare that they can almostnever escape on their own. Traf?ckers recruit, transport, harbour and control the girl next door for sexual exploitation or forced labour.

On February 18, 2016, the Legislative Assembly of Ontario unanimously supported Bill 158 on Second Reading, whichaims to take immediatesteps against human traf?cking in Ontario.

The bill provides as follows:

0 Declare February 22""as Human Trafficking Awareness Day in Ontario; 0 Allow for an application to be brought by a parent of a trafficking victim under the age of 18, a trafficking victim aged 18 or over or an authorizedagent such as Covenant House to obtain a protection order from a judge to prohibit the trafficker from contacting or approaching the victim. Such an order would remain in place for a minimumof three years;

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I Create a tort or civil action of human trafficking,allowing victims to sue their traffickers for damages and an accounting of pro?ts; and I Amendthe de?nition of “sex offender” under Christopher‘sLaw (Sex OjfenderRegistry), 2000 to includecriminaloffences for traflickingof victims under the age of 18 years.

In May of last year, I also receivedunanimous support for a motion asking the Government of Ontario to immediately create a provincial task force to combat human traf?cking in Ontario.

The task force would have a similar structure and funding model to the Guns and Gangs Task Force. A multi-jurisdictionaltask force made up of specially—trainedpolice officers, Crown prosecutors, judges, and frontline workers would coordinate information sharing, and collaboratively work to apprehendcriminals and rescue victims.Training and education would also have to be specialized not only for law enforcement and thejustice system, but for victims’ services.health care workers, schools and businesses.

The task force was endorsed by the Select Committee on Sexual Violence and Harassment, which I had the honour of co—chairing.

The two recommendations are as follows:

57. The Ontario government provide resources for the development of a coordinated approach to help victims of human trafficking, allowingproviders of support services and thecriminal justice system to share information and work collaboratively.

58. The Ontario government develop a multi-ministerial, province-wide strategy on human trafficking.

Ontario is far behind other provinces when it comes to combatting human traffickingand taking signi?cant action. For instance, in Manitoba, they have enacted legislation as far back as 2012, which has sccn multiple victims rescued and traffickers put behind bars for breaching protection orders.

I ask that you and your councilmembers consider putting forward a resolution to support the following attached draft resolution.

I look forward to your support.

Sincerely,

Laurie Scott, MPP Haliburton—KawarthaLakes—Brock

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From: Kari Stevenson [mailto:[email protected]] Sent: Monday, April 25, 2016 3:52 PM To: Kari Stevenson Subject: Resolution re Bill 158

Please be advised that Council adopted the following resolution at their Regular Meeting of April 19th, 2016.

Laurie Scott, MPP Re: Bill 158 - Human Trafficking

Resolution No. R2016-239

Moved by: Deputy Mayor Windover Seconded by: Councillor Persson

That Council receive the correspondence from Laurie Scott, MPP for Haliburton-Kawartha Lakes-Brock, regarding Bill 158 which aims to take immediate steps against human trafficking in Ontario; and further

That Council supports the following resolution:

Whereas human trafficking is a heinous crime that has been referred to as modern day slavery; and

Whereas traffickers recruit, transport, harbour and control the girl next door for sexual exploitation or forced labour; and

Whereas it is one of the fastest growing crimes that starts and stays in Canada, targeting victims - 90 percent of which are Canadian-born and predominantly female, averaging the age of 14; and

Whereas Ontario is a major hub of human trafficking in Canada, and victims are lured, manipulated and coerced, often over the internet from every part of Ontario; and

Whereas human trafficking is in our neigbourhoods and our communities;

Therefore be it resolved that the Council of the Municipality of Trent Lakes support Bill 158, Saving the Girl Next Door Act, 2016, support MPP Laurie Scott's motion for a multi-jurisdictional and coordinated task force of law enforcement agencies, Crown prosecutors, judges, victims' services and frontline agencies; and

That a copy of this resolution be forwarded to all Members of Provincial Parliament and municipalities.

Carried.

Kari Stevenson Acting Clerk/Planning Technician

[email protected] Tel: 705-738-3800 x 240 Fax: 705-738-3801

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Please be advised that Council adopted the following resolution at their Regular Meeting of April 25th, 2016.

Laurie Scott, MPP Re: Bill 158 – Anti-Human Trafficking Task Force Resolution No. R2016-177

Moved by: Councillor M. Barrett Seconded by: Councillor K. Smail

WHEREAS human trafficking is a heinous crime that has been referred to as modern day slavery; and

WHEREAS traffickers recruit, transport, harbor and control the girl next door for sexual exploitation or forced labour; and

WHEREAS it is one of the fastest growing crimes that starts and stays in Canada, targeting victims – 90 percent of which are Canadian-born and predominantly female, averaging the age of 14; and

WHEREAS Ontario is a major hub of human trafficking in Canada, and victims are lured, manipulated and coerced, often over the internet from every part of Ontario; and WHEREAS human trafficking is in our neighbourhoods and our communities;

THEREFORE BE IT RESOLVED that the Council of the Township of Edwardsburgh Cardinal support Bill 158, Saving the Girl Next Door Act, 2016, support MPP Laurie Scott’s motion for a multi-jurisdictional and coordinated task force of law enforcement agencies, Crown prosecutors, judges, victims’ services and frontline agencies; and

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That a copy of this resolution be forwarded to all Members of Provincial Parliament and municipalities.

Carried

Thank you, Rebecca

Rebecca Williams, Deputy Clerk Township of Edwardsburgh/Cardinal 18 Centre Street, Spencerville, ON K0E 1X0

Local: 613-658-3055 x 105 Fax: 613-658-3445 Toll Free: 1-866-848-9099 www.twpec.ca

The contents of this message are privileged and confidential and are intended only for the person(s) indicated, and any rights and obligations relating to such confidentiality and/or privilege are claimed and not waived. Any distribution, use or copying of this e-mail or the information it contains by other than an intended recipient is unauthorized. If you have received this message in error, do not read, copy or communicate the contents of it to anyone. Please advise us immediately (by return e-mail, telephone, collect if necessary, or otherwise) and delete the message. Your cooperation is greatly appreciated.

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CLEARVIEW

April 26, 2016 File: COO.001

Laurie Scott, MPP Haliburton-Kawartha Lakes-Brock Rm. 434, Main Legislative Building Queens Park Toronto ON, M7A 1A8

Re: Support Resotution - Anti-Human Trafficking Task Force & Bill 158

Council of the Township of Clearview is in receipt of your letter dated April 7, 2016 regarding human trafficking. Please be advised that Council passed the following support resolution at their April 25, 2016 meeting:

Whereas human trafficking is a heinous crime that has been referred to as modern day slavery; and

Whereas traffickers recruit, transport, harbour and control the girl next door for sexual exploitation or forced labour; and

Whereas it is one of the fastest growing crimes that starts and stays in Canada, targeting victims - 90 percent of which are Canadian-born and predominantly female, averaging the age of 14; and

Whereas Ontario is a major hub of human trafficking in Canada, and victims are lured, manipulated and coerced, often over the internet from every part of Ontario; and

Whereas human trafficking is in our neighbourhoods and our communities;

Therefore Be It Resolved that Council of the Township of Clearview support Bill 158, Saving the Girl Next Door Act, 2016, support MPP Laurie Scott's motion for multi- jurisdictional and coordinated task force of law enforcement agencies, Crown prosecutors, judges, victims' services and frontline agencies; and

That a copy of this resolution be forwarded to all Members of Provincial Parliament and municipalities. Motion Carried.

Box 200, 217 Gideon St. • Stayner, Ontario LOM ISO T: 705.428.6230 F: 705.428.0288

www.clearview.ca

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CLEARVIEW

If you have any questions or concerns regarding the above resolution, please contact the undersigned.

Regards,

TOWNSHIP OF CLEARVIEW

Pamela Fettes, B.A., CMO, Dipl. M.A. Director, Legislative Services/Clerk

Box 200, 217 Gideon St. • Stayner, Ontario LOM ISO T: 705.428.6230 F; 705.428.0288

www.clearview.ca

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PRESCOTTE51‘ 1754 THE.POIQ:TOWN

Regular Council April 25, 2016

-5?-i'2°“‘ Tam «am

Moved by:

Seconded by:

WHEREAS human trafficking is a heinous crime that has been referred to as modern day slavery; and

WHEREAS traf?ckers recruit, transport, harbor, and control the girl next door for sexual exploitation or forced labour; and

WHEREAS it is one of the fastest growing crimes that starts and stays in Canada,

targeting victims — 90 percent of which are Canadian—born and predominantly female, averaging the age of 14; and

WHEREAS Ontario is a major hub of human traf?cking in Canada, and victims are lured, manipulated and coerced, often over the internet from every part of Ontario; and

WHEREAS human trafficking is in our neighbourhoods and our communities;

THEREFORE BE lT resolved that the Council of the Town of Prescott support Bill158, Saving the GirlNext Door Act, 2016, support MPP Laurie Scott’s motion for a multi- jurisdictional and coordinated task force of law enforcement agencies, Crown prosecutors, judges, victims‘ services and frontline agencies; and

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PRES9;? 1 - FOIQTOWN

That a copy of this resolution be forwarded to all Members of Provincial Parliament and municipalities.

REQUESTED BY: , RECORDED VOTE YES NO ‘ Councillor Leanne Burton Councillor Teresa Jansman Councillor Fraser Laschin er CARRIED: bf ICouncillor Lee McConnell TABLED: lCouncillor Mike Ostrander DEFEATED: l IMayor Brett Todd

RECORDED VOTE: r Councillor Ra Youn

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NB AGENDA ITEM #b

6 May, 2016

AllMembers of the Provincial Parliament Legislative Bldg, Rm 104 111 Wellesley St W Toronto ON M7A 1A2

Attention of: Deborah Deller Legislative Clerk

Dear Members:

Please be advised that the Council of the Corporation of the County of Huron passed the following motion at the Sixth Session of Council on 4 May, 2016:

MOTION: #118-16 Moved by: Councillor Donnelly and Seconded by: Councillor Steffler THAT: The Council of the County of Huron supports the following resolution: Whereas human trafficking is a heinous crime that has been referred to as modern day slavery; and Whereas traffickers recruit, transport, harbour and control the girl next door for sexual exploitation or forced labour; and Whereas it is one of the fastest growing crimes that starts and stays in Canada,

targeting victims - 90 percent of which are Canadian-born and predominantly female, averaging the age of 14; and Whereas Ontario is a major hub of human trafficking in Canada, and victims are lured, manipulated and coerced, often over the internet from every part of Ontario; and Whereas human trafficking is in our neigbourhoods and our communities; Therefore be it resolved that the Council of the Municipalityof Trent Lakes support Bill 158, Saving the Girl Next Door Act, 2016, support MPP Laurie Scott's motion for a multi- jurisdictional and coordinated task force of law enforcement agencies, Crown prosecutors, judges, victims’ services and frontline agencies; and

OFFICEOFTHEWARDEN Corporationofthe CountyofHuron,1 CourthouseSquare,Goderich,OntarioN7A1M2 CANADA Tel:519.524.8394 Fax:519.524.2044 TollFree:1.888.524.8394(519areaonly) www.huroncounty.ca

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That a copy of this resolution be forwarded to all Members of Provincial Parliament and municipalities. CARRIED

Thank you for receiving our correspondence and considering this request.

Sincerely,

aul Gowing Warden

cc Municipalities Ontario

OFFICEOFTHEWARDEN Corporationofthe CountyofHuron,1Courthouse Square,Goderich,OntarioN7A1M2 CANADA Tel:519.524.8394 Fax:519.524.2044 TollFree:1.888.524.8394(519area only) www.huroncounty.ca

Bill 158 Anti-Human Trafficking Task Force and Saving the Gi... Page 266 of 307 AGENDA ITEM #b

Legal & Legislative Services Stephen M. A. Huycke 905-726-4771 [email protected]

Town of Aurora 100 John West Way, Box 1000 Aurora, ON L4G 6J1

May 6, 2016 DELIVERED BY E-MAIL

ALL ONTARIO MUNICIPALITIES

Re: Town of Aurora Council Resolution of April 26, 2016, Re: Item 1(17) Memorandum from Mayor Dawe, Re: Correspondence from MPP Laurie Scott – Proposed Bill 158 – Human Trafficking

Please be advised that this matter was considered by Council at its Council meeting held on April 26, 2016, and in this regard Council adopted the following resolution:

THAT the correspondence from MPP Laurie Scott – Proposed Bill 158 – Human Trafficking be received; and

THAT the Town of Aurora supports Bill 158, Saving the Girl Next Door Act, 2016, and supports MPP Laurie Scott's motion for a multi•jurisdictional and coordinated task force of law enforcement agencies, Crown prosecutors, judges, victims' services and frontline agencies; and

THAT a copy of this resolution be forwarded to all Members of Provincial Parliament and municipalities.

The above is for your consideration and any attention deemed necessary.

Yours sincerely,

Stephen M. A. Huycke Acting Director of Legal & Legislative Services/Town Clerk The Corporation of the Town of Aurora

SMH/sy

Bill 158 Anti-Human Trafficking Task Force and Saving the Gi... Page 267 of 307 AGENDA ITEM #b

Bill 158 Anti-Human Trafficking Task Force and Saving the Gi... Page 268 of 307 AGENDA ITEM #b

Bill 158 Anti-Human Trafficking Task Force and Saving the Gi... Page 269 of 307 AGENDA ITEM #b

The Corporation of THE TOWNSHIP of CARLING 2 West Carling Bay Road, Nobel, ON PDG 1G0 Phone: 705-342-5856 - Fax: 705-342-9527

May 10, 2015

Laurie Scott, MPP Ha|iburton—Kawartha Lakes-Brock Rm 434, Main Legislative Bldg. Queen's Park Toronto ON M7A 1A8

Dear Ms. Scott:

RE:Anti-Human Trafficking Task Force and Bill158, Saving the GirlNext Door Act, 2016

At the regular meeting of Council for the Township of Carling held May 9, 2016, Council passed the following resolution as part of Consent Agenda Resolution 16-054 moved by Councillor Crookshank and seconded by Councillor Gilbert, regarding your request to support Bill158, Saving the Girl Next Door Act, 2016:

a. Anti—HumanTraf?ckinq Task Force and Bill 158, Saving the Girl Next Door Act 2016

WHEREAS human traf?cking is a heinous crime that has been referred to as modern day slavery; and

WHEREAS traf?ckers recruit, transport, harbour and control the girl next door for sexual exploitation or forced labour; and

WHEREAS it is one of the fastest growing crimes that starts and stays in Canada, targeting victims - 90 percent of which are Canadian-born and predominantly female, averaging the age of 14; and

WHEREAS Ontario is a major hub of human traf?cking in Canada, and victims are lured, manipulated and coerced, often over the internet from every part of Ontario; and

WHEREAS human traf?cking is in our neighbourhoods and our communities;

NOW THEREFORE BE lT RESOLVED that Council of the Township of Carling does hereby support Bill158, Saving the Girl Next Door Act, 2016, supports MPP Laurie Scott's motion for a multijurisdictional and

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coordinated task force of law enforcement agencies, Crown prosecutors, judges, victims’ services and frontline agencies; and

BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to all Members of Provincial Parliament and municipalities.

Car?ed.

if you require further information, please do not hesitate to contact the undersigned at 705- 342-5856 ext. 404 or mbonenfant@car!éngtownshig.ca.

Sincerely,

is -1kg;

Megan Bonenfant Deputy Clerk

CC:Ontario MPPs Ontario Municipalities

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REPORT TO: Members of Council

FROM: Suzanne Huschilt, Acting Deputy Clerk

DATE: May 18, 2016, Regular Meeting of Council, Operations

Re: Ontario Energy Board Application

RECOMMENDATION:

THAT Council receives this report “Ontario Energy Board Application,” as provided by the Acting Deputy Clerk and;

WHEREAS The Council for the Municipality of Hastings Highlands supports and endorses the Township of North Stormont’s resolution dated April12, 2016;

THAT Council approves the following motion;

WHEREAS the Ontario Energy Board issued a Notice for Public Hearing EB2016-004 (dated January 2016) regarding OEB’s intent to review the following issues in May 2016:

1. Should the OEB implement new ratemaking mechanisms including changes to current economic tests to encourage utilities to expand natural gas distribution service to new communities? If so, what should these new mechanisms be? 2. Should the OEB consider imposing conditions or making other changes to Municipal Franchise Agreements and Certificates of Public Convenience and Necessity to reduce barriers to natural gas expansion? 3. Does the OEB have the authority to require the ratepayers of one utility to subsidize the costs of another utility to expand into new communities? If so, under what circumstances (if any) would this be appropriate?

WHEREAS the Eastern Ontario Warden’s Caucus’s letter of comment (dated April 6, 2016) regarding the Ontario Energy Board’s Generic Proceeding EB-2016-004 with intent for the Warden Caucus to

Ontario Energy Board Application Page 272 of 307 AGENDA ITEM #c

support the initial application from Union Gas (EB-2015-0179) and also similar entities that wish to expand natural gas service to rural and remote communities;

AND BE IT ALSO RESOLVED THAT this resolution supports the letter of comment sent to the Ontario Energy Board by the Eastern Ontario Warden’s Caucus.

ORIGIN: Notice was given in January 2016 that the Community Expansion Project held by Union Gas has been put on hold by the Ontario Energy Board.

BACKGROUND: The Ontario Energy Board will be holding a hearing to consider what mechanisms may be used to recover the costs of expanding natural gas service to Ontario communities that do not currently have access to natural gas.

In July 2015, Union Gas Limited filed an application (EB-2015-0179) to expand natural gas service to certain rural and remote communities. That application included a proposal to have existing Union Gas customers pay a portion of the costs to connect new customers. The Ontario Energy Board has determined that the requests made by Union Gas in that application raises issues that may be common to any entity that wishes to provide natural gas service to communities that do not currently have access to natural gas service. The OEB will therefore address these issues through a generic proceeding.

FINANCIAL IMPACT: Not applicable at this time

OPTIONS: Not applicable

REFERENCES/ATTACHMENTS: copy of Ontario Energy Board’s notice copy of EOWC’s letter dated April 6, 2016 copy of resolution dated April 12, 2016 – Township of North Stormont

Respectfully submitted

Ontario Energy Board Application Page 273 of 307 AGENDA ITEM #c

ONTARIO ENERGY BOARD NOTICE

The Ontario Energy Board is holding a hearing to consider what mechanisms may be used to recover the costs of expanding natural gas service to Ontario communities that are currently not served. Learn more. Have your say.

The Ontario Energy Board is commencing a hearing on its own motion to consider what mechanisms may be used to recover the costs of expanding natural gas service to Ontario communities that do not currently have access to natural gas. In July 2015, Union Gas Limited filed an application (EB-2015-0119) to expand natural gas service to certain rural and remote communities. That application included a proposal to have existing Union Gas Limited customers pay a portion of the costs to connect new customers. The Ontario Energy Board has determined that the requests made by Union Gas Limited in that application raise issues that may be common to any entity that wishes to provide natural gas service to communities that do not currently have access to natural gas service. The Ontario Energy Board will therefore address these issues through a generic proceeding.

The Ontario Energy Board will put the hearing of Union Gas Limited’s application (EB-2015-0179) on hold until the generic hearing is complete.

In the generic proceeding, the Ontario Energy Board will consider possible alternative ratemaking frameworks to provide natural gas service to Ontario communities that do not currently have access to natural gas. The OEB plans to seek input from intervenors on exactly what the issues should be. However, broadly speaking the OEB intends to review the following issues: 1. Should the OEB implement new ratemaking mechanisms including changes to current economic tests to encourage utilities to expand natural gas distribution service to new communities? If so, what should these new mechanisms be? 2. Should the OEB consider imposing conditions or making other changes to Municipal Franchise Agreements and Certificates of Public Convenience and Necessity to reduce barriers to natural gas expansion?

3. Does the OEB have the authority to require the ratepayers of one utility to subsidize the costs of another utility to expand into new communities’? if so, under what circumstances (if any) would this be appropriate?

To see the detailed draft issues list, please select the file number EB-2016-0004 on the OEB website: www.ontarioenergyboardcalnotice

THE ONTARIO ENERGV BOARD IS HOLDING A PUBLIC HEARING The Ontario Energy Board (OEB) willhold a public hearing to consider the kind of cost recovery mechanisms that may be appropriate for rural and remote community expansion protects in Ontario. We Willhear arguments from parties involved in the process and willdecide what, if any, new mechanisms are appropriate.

The OEB willadopt into the record ol this proceeding, all evidence filed in EB—201501 79 that is relevant to the issues to be determined for the generic hearing. The OEB will provide an opportunity for the tiling of further evidence in subsequent procedural orders.

The OEB willdeem the intenienors in the EB-2015-0179 case to be intervenors in this generic hearing and grants to any such inteivenors the same cost eligibility status as was granted in EB-2015-0179.

The OEB is an independent and impartial public agency. We make decisions that serve the public interest. Our goal is to promote a financiallyviable and efficient energy sector that provides you with reliable energy seniices at a reasonable cost.

BE INFORMED AND HAVEYOUR SAY

You have the right to information regarding this application and to be involved in the process.

- You can review this Notice and related documents on the 0EB's website now. - You can sign up to observe the proceeding by receiving OEB documents related to the hearing. - You can tile a letter with your comments which will be considered during the hearing. - You can become an active participant (called an intervenoi). Apply by February 22, 2016 or the hearing willgo ahead without you and you will not receive any further notice of the proceeding. - At the end ol the process, you can review the 0EB's decision and its reasons on our website.

LEARN MORE

Our file number lor this case is EB-2016-0004. To learn more about this hearing, find instructions on how to file letters or become an intervenoi, or to access any document related to this case (including the draft issues list). please select the file number EB-2016-0004 from the list on the OEB website at www.ontarioenergyboard.ca/notice. You can also phone our Consumer Relations Centre at 1-8774382-2727 with any questions.

ORAL HEARING The OEB intends to proceed with an oral hearing for this case.

PRIVACV It you write a letter orcomment, your name and the content ol your letter willbe put on the public record and the OEB website. However, your personal telephone number, home address and email address willbe removed. If you are a business, all your information willremain public. Ifyou apply to become an lnlen/enor. allinformation willbe public. Thishearing willbe held under sections 19 and 36 of the Ontario Energy Board Act, 1998.

Ontario Energy Board Application Page 274 of 307 AGENDA ITEM #c

@._- Eastern Ontario Wardens’ Caucus c/o County of Renfrew, 9 International Drive.Pembroke, ON K8A6W5

Pembroke, April 6, 2016

Kirsten Walli, Board Secretary Ontario Energy Board 2300 Yonge St. PO Box 2319 Toronto.Ontario M4P 1E4

Re: Ontario Energy Board Generic Proceeding EB-2016-004

Dear Ms. Walli,

Regarding the Ontario Energy Board's Generic Proceeding EB-2016-004, the Eastern Ontario Wardens’ Caucus would like to provide the following submission as a letter of comment.

As an organization representing the interests of municipal taxpayers in rural Eastern Ontario, the EOWC supports the initial application from Union Gas (EB-2015-0179) to expand natural gas service to rural and remote communities. Beyond that, however, the EOWC also supports any similar efforts from other entities, such as Enbridge Gas, that wish to provide natural gas services to rural and remote communities that do not currently have access to such services.

The expansion of the infrastructure required to provide natural gas to rural communities that would otherwise not receive this service would allow for significant economic benefits for every sector: residential, commercial and industrial. Natural gas is the most reliable, ef?cient, and

economical form of energy. but due to the dispersed nature of our population — coupled with our

geography and geology — many areas remain underserviced or are simply not serviced at all.

As the economic development of our region is a priority issue, the expansion of the natural gas network is of great importance to everyone who lives and does business in rural Eastern Ontario. Ifcertain conditions were put into place, such as those being considered by the Ontario Energy Board, it may become financially feasible to extend natural gas to the EOWC region.

The EOWC is an incorporated non-profit organization comprised of the elected Wardens of the 13 County Councils in rural Eastern Ontario, stretching from Northumberland in the west to the Quebec border in the east, with a combined population of 750,000. In closing, on behalf of the EOWC, I strongly encourage the Board to consider and approve any measures raised in the Generic Proceeding EB—2016—004that may allow for the provision of natural gas in our region.

Best regards, —

Peter Emon Chair, 2016, Eastern Ontario Wardens’ Caucus

Ontario Energy Board Application Page 275 of 307 AGENDA ITEM #c

The Corporation of the Township of Date: April 12, 2016 P°J_ ' NORTH STORMONT ResolutionNo. 3 RESOLUTION

MOVED BY: SECONDED BY: Deputy Mayor Bill McGimpsey [3 Deputy Mayor Bill McGimpsey El Councillor Jim Wert 2/ Councillor Jim Wert :1 Councillor FrancoisLandry El Councillor FrancoisLandry Cl Councillor Randy Douglas E Councillor Randy Douglas m/

WHEREAS the OEB file EB-2015-0179 (dated July 23, 2015) application and pre—fi|ed evidence from Union Gas Limited is seeking approval of its proposed Community Expansion Program with intent to support the expansion of infrastructure necessary to provide natural gas to communities that would otherwise not receive natural gas service (Rural areas);

WHEREAS the Ontario Energy Board issued a Notice for Public Hearing EB-2016-004 (dated January 2016) regarding OEB’s intent to review the following issues in May 2016:

WHEREAS the Eastern Ontario Warden’s Caucus’s letter of comment (dated April 6, 2016) regarding the Ontario Energy Board's Generic Proceeding EB-2016-004 with intent for the Warden Caucus to support the initial application from Union Gas (EB-2015-0179) and also similar entities that wish to expand natural gas service to rural and remote communities;

WHEREAS the Township of North Stormont has signed a 20 year Franchise Agreement with Enbridge and has attempt many communications with them to have natural gas service in thew?t par four Township without any responses or actions being taken by Enbridge; E95?

FOR AGAINST Recorded Vote:

CARRIED: ,2 DEFEATED: Mayor Mayor

Declaration of Conflict of interest:

El Disclosed His/Her/Their interest I] Vacated His/Her/TheirSeat El Deferred CAO/Clerk

Ontario Energy Board Application Page 276 of 307 AGENDA ITEM #c

The Corporation ofthe Township of Date: April 12, 2016 pmf 1 NORTH STORMONT Resolution No. wag RESOLUTION

MOVED BY: SECONDED BY: Deputy Mayor Bill McGimpsey Deputy Mayor Bill McGimpsey El Councillor Jim Wert :/ Councillor Jim Wert Cl Councillor FrancoisLandry El Councillor FrancoisLandry El Councillor Randy Douglas El Councillor Randy Douglas 0/

WHEREAS the West part of the Township of North Stormont is being served by Union Gas and that the separation is even made on the West side of a road (serviced by Union Gas) versus the East side of the same road (unserved by Enbridge);

WHEREAS the Township of North Stormont made representation with Union Gas to endeavor possible development of the natural gas services on the East side of the Township;

THEREFORE BE IT RESOLVED by the Council of Township of North Stormont that the OEB examine the proposal to expand natural gas services and make it available to all of Eastern Ontario rural areas such as the United Counties of Stormont, Dundas & Glengarry and the United Counties of Prescott—Russe|l as it is vital to our Economic Development and to Business expansion and retention as well as the increase of employability in our sector.

AND BE IT ALSO RESOI‘./EDTHAT this resolution supports the letter of comment sent to the Ontario Energy Board by the Eastern Ontario Warden’s Caucus.

AND BE IT FURTHER RESOLVED THAT this resolution be circulated to all municipal and regional councils in Ontario requesting that they endorse and support this resolution and communicate their support to the Premier, the OEB and the Ministers of Economic Development, Employment and Infrastructure, Energy, and Agriculture and Rural Affairs.

Passed by the Council of the Township of North Stormont on April 12, 2016

FOR AGAINST Recorded Vote:

CARRIED: DEFEATED: Mayor Mayor

Declaration of Conflict of interest:

El Disclosed His/Her/Their interest El Vacated His/Her/TheirSeat El Deferred CA0/ Clerk

Ontario Energy Board Application Page 277 of 307 AGENDA ITEM #d

REPORT

TO: Members of Council

FROM: Robyn Rogers, Manager of Corporate Services/Clerk

DATE: May 18, 2016 Regular Meeting of Council, Operations

RE: Wolf and Coyote Harvesting Ban

RECOMMENDATION:

THAT Council receives this report “Wolf and Coyote Harvesting Ban” as submitted by the Manager of Corporate Services/Clerk and;

FINANCIAL IMPACT: Not Applicable

STRATEGIC PLAN CONFORMANCE: Not Applicable

OPTIONS: Not Applicable

REFERENCES: Not Applicable

ATTACHMENTS:

Township of South Algonquin

Respectfully submitted,

Wolf and Coyote Harvesting Ban Page 278 of 307 AGENDA ITEM #d

W TOWNSHIP OF Soum ALGONQUIN

RESOLUTION Corporation of the Township of South Algonquin

7 Third Ave. PO Box 217

Whitney Ontario K0] 2M0

Tel-613-637-2650 or 1-888-307-3187

Fax- 613-637-5368

April 12, 2016

The Towns/zipofSouth Algonquin is asking for supportfor thefollowing resolution passed at their regular Council Meeting ofApril 7, 2016:

Moved by: J. Florent Seconded by: D. Harper Res. # 15082

“WHEREAS the ban on wolf and coyote harvest in the 39 geographical townships surrounding Algonquin Provincial Park, instituted in 2001, was based on the questionable, ?awed, poorly researched hypothesis of John Theberge, that Algonquin Park wolves were headed for extinction through human killing, when park wolves followed the migrating deer to yards outside the park; and WHEREAS due to pressure from anti-hunting and a.nti-trapping groups the Ministry of Natural Resources implemented the ban before the completion of the study they had commissioned to collect scienti?c information on the status of the Eastern wolf in and around Algonquin Park; and WHEREAS further research by Dr. Brent Patterson in 2006 suggests that the majority of wolf mortality was from natural causes, including, but not limited to interaction with other wolves; and WHEREAS the document, “ Proposed Strategy For Wolves In Ontario”, released by the Ontario Ministry Of Natural Resources in November 2004 states that“ Public safety and the protection of private property are important factors to consider”, and ?mher states that decisions are based in an open and transparent manner, which considers all available ecological, social and economic information; and WHEREAS in 2010 after being petitioned by the Township of South Algonquin with numerous documented cases of interaction between wolves and humans, the Ministry of Natural Resources completely ignored their own policy of public safety and continued the harvesting ban; and WHEREAS there is ample anecdotal evidence that the ban created an immediate and dramatic increase in the wolf population inside and around the perimeter of Algonquin Park and has negatively affected the moose, deer and beaver populations in the 39 geographical townships surrounding Algonquin Provincial Park; and

7 ThirdAvenueP.O. Box217 Whitney,OntarioKOJ2M0 Tel:613-637-2650or 888-307-3187 Fax:613-637-5368 southalgonquin@xp|ornet.com wwwtownship.southa|gonquin.on.ca

Wolf and Coyote Harvesting Ban Page 279 of 307 AGENDA ITEM #d

WHEREAS there is also evidence that wolf and coyote predation has affected livestock and family pets; and WHEREAS numerous wolf and coyote sightings and interaction between humans and wolves/coyotes seems to indicate that at least some wolves/coyotes have lost all fear of human contact; and WHEREAS wolf and coyote hunting and trapping provides income for out?tters and trappers in the areas suffering from economic downturns; and WHEREAS predator control assists in the management of all furbearers and wildlife in general; and WHEREAS policy posting #012-6074 reveals new population objectives for Wildlife Management Units across Ontario; THEREFORE BE IT RESOLVED that the Council for the Township of South Algonquin petitions the Ministry of Natural Resources and Forestry to rescind the wolf and coyote harvesting ban in the 39 geographical townships bordering Algonquin Provincial Park; and BE IT FURTHER RESOLVED that copies of this motion be forwarded to all municipalities bordering on Algonquin Provincial Park asking for their support and that copies of this motion be sent to John Yakabuski MPP, Renfrew—Nipissing- Pembroke, Laurie Scott MPP, Haliburton- Kawartha Lakes- Brock, Nonn Miller MPP, Parry Sound—Muskokaand Vic Fedeli MPP, Nipissing; and Be it ?nally resolved that copies of this motion and all supporting motions be forwarded to the Minister of Natural Resources and Forestry, Honourable Bill Mauro, Suite 6630, 6"‘Floor, Whitney Block, 99 Wellesley Street West, Toronto Ontario, M7A lW3.”

Wolf and Coyote Harvesting Ban Page 280 of 307 AGENDA ITEM #e

REPORT TO: Members of Council

FROM: Suzanne Huschilt, Acting Deputy Clerk

DATE: May 18, 2016, Regular Meeting of Council, Operations

Re: Green Energy Act Review

RECOMMENDATION:

THAT Council receives this report “Green Energy Act Review” as provided by the Acting Deputy Clerk and;

FURTHERMORE THAT a copy of this resolution be forwarded to The Township of Champlain, The Honourable Kathleen Wynne, Premier of Ontario and Mike Bossio, MP, Hastings-Lennox and Addington.

ORIGIN: Not applicable

BACKGROUND: Not applicable

FINANCIAL IMPACT: Not applicable

OPTIONS: Not applicable

REFERENCES/ATTACHMENTS: Letter and copy of resolution dated April 13, 2016 – Township of Champlain

Respectfully submitted,

Green Energy Act Review Page 281 of 307 AGENDA ITEM #e

Green Energy Act Review Page 282 of 307 AGENDA ITEM #e

ANTO DE CHAMPLAINTo SHIP

BUREAUADMINISTRATF ADMNISTRATIONOFFI I est chamnP1oasumComevRoadEas C Inkhek H on\ano(Koe1Ro)

Apnl 016

The Honourable Kathleen Wy remner of Ontar

The Honou rableBobCh relli Minister f E ergy

evnew of he Green Energy A

‘ ' Atitsm ee'tin gheldo n April 13,2016 0 unc‘ilfor Champlain Township passed resolution

' 2016-173ae xpr essmg'tsi concern regard g hed amat cally creas rig cos 0 electr city in the Pro ' nce of O ta r‘o.

TeGh reen EnergyAc tc ontinu' estopo r motet he buildingof olarfa m and windturbin where the Provinc‘e pays the producers much higher rates tha ‘t an charge per kilowa On many 0 ccasions the Province of Ontario IS forced to sell surp us power to our neighbour at a loss.

' The Township ofC hamplain requests that the Provin‘ceofOt n ario places: moratorium on

’ further deve Iopmen tof' th s type and comple tse an extens e re iew of the Green Energy Act in order to provide affordable electricity t o ou c " s.

A copy of Council's resolut on 2016 17 a, dated A ' 1 , 2016, is attached for your onsideration an a reques for support is being emai e 0 all municipalities in Ontario

Yours truly,

Green Energy Act Review Page 283 of 307 AGENDA ITEM #f

REPORT TO: Members of Council

FROM: Suzanne Huschilt, Acting Deputy Clerk

DATE: May 18, 2016, Regular Meeting of Council, Operations

Re: No Wake Restrictions

RECOMMENDATION:

THAT Council receives this report “No Wake Restrictions,” as provided by the Acting Deputy Clerk and;

ORIGIN: Not applicable

BACKGROUND: Not applicable

FINANCIAL IMPACT: Not applicable

OPTIONS: Not applicable

REFERENCES/ATTACHMENTS: copy of resolution dated Mar 14, 2016 - Twp of Georgian Bay copy of resolution dated April 21, 2016 - Twp of S. Frontenac

Respectfully submitted,

No Wake Restrictions Page 284 of 307 AGENDA ITEM #f

Township of Georgian Bay Minutes of the Regular Council Meeting Monday March 14, 2016 9:00 AM 99 Lone Pine Road, Port Severn Ontario

Resolution for Concurrence RE: No Wake Zone Legislation

Mayor Braid stated this was a good start to get other municipalities looking at the issues of lack of wake legislation. C-83-2016 Kay / Bochek

WHEREAS the Office of Boating Safety, which administers the Vessel Operation Restriction Regulations (VORRS) pursuant to the Canada Shipping Act, 2001, has advised that the issue of “No Wake” is currently addressed by limiting the speed or power of a vessel;

AND WHEREAS the Office of Boating Safety has advised that “No Wake” is not a restriction found in the Canada Shipping Act, 2001, or its regulations, and therefore is not an enforceable restriction;

AND WHEREAS a boat’s wake can do a great deal of damage, including • the erosion of shorelines • the swamping of nests of loons and other waterfowls • the damaging of docks and vessels moored at docks and at marina gas pumps • the danger to swimmers • the interference with safe navigation • the disruption of wetland habitat • the upsetting of canoes and small boats, especially in narrow channels

BE IT RESOLVED that the Township of Georgian Bay requests the Honourable Marc Garneau, Minister of Transport, to address this dangerous and harmful situation, by implementing legislation that would provide authorities with the ability to enforce a “No Wake” restriction in Ontario’s navigable waters;

No Wake Restrictions Page 285 of 307 AGENDA ITEM #f

AND THAT a copy of this resolution be forwarded to all municipalities in Ontario with a request for endorsement;

AND THAT a copy of this resolution be forwarded to the Honourable Tony Clement, M.P., Parry Sound – Muskoka. CARRIED

No Wake Restrictions Page 286 of 307 AGENDA ITEM #f

No Wake Restrictions Page 287 of 307 AGENDA ITEM #g

REPORT TO: Members of Council

FROM: Suzanne Huschilt, Acting Deputy Clerk

DATE: May 18, 2016, Regular Meeting of Council, Operations

Re: Bill 180 Workers Day of Mourning

RECOMMENDATION:

THAT Council receives this report “Bill 180 Workers Day of Mourning,” as provided by the Acting Deputy Clerk and;

FURTHERMORE THAT a copy of this resolution be forwarded to The Town of Amherstburg, Association of Municipalities of Ontario (AMO) and Mike Bossio, MP, Hastings-Lennox and Addington.

ORIGIN: Not applicable

BACKGROUND: Not applicable

FINANCIAL IMPACT: Not applicable

OPTIONS: Not applicable

REFERENCES/ATTACHMENTS: copy of resolution dated Apr 29, 2016 - Town of Amherstburg Bill 180 Respectfully submitted,

Bill 180 Workers Day of Mourning Page 288 of 307 AGENDA ITEM #g

April 29, 2016 VIA EMAIL

Percy Hatfield, MPP for Windsor-Tecumseh Community Office 5452 Tecumseh Rd. E., Unit 1 Windsor, ON N8T 1C7

Dear Mr. Hatfield,

Please be advised that at its meeting held on April 25th, 2016, Amherstburg Town Council passed the following motion:

Resolution # 20160425-183 - That the Town SUPPORT Bill 180, Workers Day of Mourning Act, 2016, and send a letter of support to AMO and all municipalities.

Regards,

Tammy Fowkes Deputy Clerk

cc: Taras Natyshak, MPP for Essex Tracey Ramsey, MP for Essex Association of Municipalities of Ontario (AMO) Ontario Municipalities

Attached: Bill 180 - Correspondence

Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860

Bill 180 Workers Day of Mourning Page 289 of 307 AGENDA ITEM #g

Bill 180 Workers Day of Mourning Page 290 of 307 AGENDA ITEM #h

REPORT TO: Members of Council

FROM: Suzanne Huschilt, Acting Deputy Clerk

DATE: May 18, 2016, Regular Meeting of Council, Operations

Re: Widening Project of Hwy 3 in Southwestern Ontario

RECOMMENDATION:

THAT Council receives this report “Widening Project of Hwy 3 in Southwestern Ontario,” as provided by the Acting Deputy Clerk and;

ORIGIN: Not applicable

BACKGROUND: Not applicable

FINANCIAL IMPACT: Not applicable

OPTIONS: Not applicable

REFERENCES/ATTACHMENTS: copy of resolution dated May 2, 2016 - Town of Essex

Respectfully submitted,

Widening Project of Highway 3 in Southwestern Ontario Page 291 of 307 AGENDA ITEM #h

Widening Project of Highway 3 in Southwestern Ontario Page 292 of 307 AGENDA ITEM #i

REPORT TO: Members of Council

FROM: Suzanne Huschilt, Acting Deputy Clerk

DATE: May 18, 2016, Regular Meeting of Council, Operations

Re: Lyme Disease

RECOMMENDATION:

THAT Council receives this report “Lyme Disease,” as provided by the Acting Deputy Clerk and;

FURTHERMORE THAT the Government of Canada increase funding for research aimed to enhance the testing for Lyme Disease and determine better treatment for long term outcomes of Lyme Disease and;

FURTHERMORE THAT a copy of this resolution be forwarded to the Premier of Ontario, The Minister of Health, Association of Municipalities of Ontario (AMO), MPP Todd Smith and MP Mike Bossio.

BACKGROUND: Not applicable

FINANCIAL IMPACT: Not applicable

OPTIONS: Not applicable

REFERENCES/ATTACHMENTS: copy of resolution dated May 9, 2016 – Niagara Region

Respectfully submitted,

Lyme Disease Page 293 of 307 AGENDA ITEM #i

Administration Office of the Regional Clerk 1815 Sir Isaac Brock Way, PO Box 1042, Thorold, ON L2V 4T7 Telephone: 905-685-4225 Toll-free: 1-800-263-7215 Fax: 905-687-4977 www.niagararegion.ca

May 9, 2016

The Honourable Dr. Jane Philpotts The Honourable Dr. Eric Hoskins Health Canada Ministry of Health and Long Term Care 70 Colombine Driveway 10th Floor, Hepburn Block Tunney’s Pasture 80 Grosvenor Street Ottawa, ON K1A 0K9 Toronto, ON M7A 2C4

Sent via email: Sent via email: [email protected] [email protected]

RE: Lyme Disease Minute Item 9.3, CL 6-2016, April 28, 2016

Dear Ministers:

Regional Council at its meeting held on April 28, 2016, passed the following resolution:

Whereas the number of cases of ticks positive for Lyme disease is increasing throughout Ontario and specifically in Niagara Region;

Whereas the laboratory testing for and diagnosis of Lyme disease is sub-optimal; and

Whereas there are chronic sufferers of long term consequences of this disease.

NOW THEREFORE BE IT RESOLVED:

1. That Niagara Region REQUEST the Province of Ontario to increase funding for research aimed to enhance the testing for Lyme disease;

2. That Niagara Region REQUEST the Government of Canada to increase funding for research aimed to enhance the testing for Lyme disease and determine better treatment for long term outcomes of Lyme disease;

3. That this resolution BE FORWARDED to all Municipalities in Ontario for their endorsement; and

4. That this resolution BE FORWARDED to the Premier of Ontario, the Minister of Health and local Members of Provincial Parliament.

…/2

Lyme Disease Page 294 of 307 AGENDA ITEM #i

The Hon. Dr. J. Philpotts and The Hon. Dr. E. Hoskins Lyme Disease May 9, 2016 Page 2

Please do not hesitate to contact me should you have any questions.

Yours truly,

Ralph Walton Regional Clerk

cc: The Honourable K. Wynne, Premier of Ontario Sent via email: [email protected] W. Gates, MPP (Niagara Falls) Sent via email: [email protected] The Honourable R. Nicholson, MP (Niagara Falls) Sent via email: [email protected] T. Hudak, MPP (Niagara West) Sent via email: [email protected] D. Allison, MP (Niagara West) Sent via email: [email protected] The Honourable J. Bradley, MPP (St. Catharines) Sent via email: [email protected] C. Bittle, MP (St. Catharines) Sent via email: [email protected] C. Forster, MPP (Welland) Sent via email: [email protected] V. Badawey, MP (Niagara Centre) Sent via email: [email protected] All Ontario Municipalities Sent via email

Lyme Disease Page 295 of 307 AGENDA ITEM #j

REPORT TO: Members of Council

FROM: Suzanne Huschilt, Acting Deputy Clerk

DATE: May 18, 2016, Regular Meeting of Council, Operations

Re: Marathon Petroleum Facility Upgrades

RECOMMENDATION:

THAT Council receives this report “Marathon Petroleum Facility Upgrades” as provided by the Acting Deputy Clerk and;

ORIGIN: Not applicable

BACKGROUND: Not applicable

FINANCIAL IMPACT: Not applicable

OPTIONS: Not applicable

REFERENCES/ATTACHMENTS: Letter from Town of Amherstburg dated April 29, 2016 City of Windsor resolution re: Proposed Upgrades to the Marathon Petroleum Facility,March 29, 2016

Respectfully submitted,

Marathon Petroleum Facility Upgrades Page 296 of 307 AGENDA ITEM #j

April 29, 2016 VIA EMAIL

Taras Natyshak, MPP Essex Community Office 316 Talbot St. N Essex, ON N8M 2E1

Dear Mr. Natyshak

Please be advised that at its meeting held on April 25th, 2016, Amherstburg Town Council passed the following motion:

Resolution # 20160425-182 - That the Town ADOPT the City of Windsor's resolution regarding proposed upgrades to the Marathon Petroleum Facility and send a letter of support to all municipalities, MP's, and MPP's.

Regards,

Tammy Fowkes Deputy Clerk

cc: Tracey Ramsey, MP for Essex Association of Municipalities of Ontario (AMO) Ontario Municipalities

Attached: City of Windsor resolution re: Proposed Upgrades to the Marathon Petroleum Facility

Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860

Marathon Petroleum Facility Upgrades Page 297 of 307 AGENDA ITEM #j

Council Services/City Clerk

NOTICE OF COUNCIL DECISION

Windsor City Council adopted the following resolution at its meeting held March 29, 2016

Moved by: Councillor Bortolin Seconded by: Councillor Elliott

Decision Number: CR204/2016 That Report No. 352 of the Environment, Transportation & Public Safety Standing Committee of its meeting held February 17, 2016 regarding “Windsor-Essex County Environment Committee Report No. 93 (Marathon Petroleum)” BE RECEIVED; and further, WHEREAS, the letter from Andrew J. Drury, Senior Environmental Engineer, Air Quality Division, Department of Environmental Quality, Lansing, Michigan dated November 28, 2015 BE RECEIVED; and WHEREAS, Marathon Petroleum Company LP has applied for Permits to Install (PTI) applications respectively, Application No.118-15 for the proposed Tier 3 Fuels Project and Application No. 122-15 for the proposed LPG Storage and Transfer Project at 1300 South Fort Street, Detroit, Michigan; and WHEREAS, this facility is identified as a major source of air pollution and due to its proximity to the Canadian border is a source of transboundary air pollution; and WHEREAS, the upgrades to this facility may result in a further increase in air emissions, THEREFORE BE IT RESOLVED, that City/County Councils BE REQUESTED to send a letter to Catherine McKenna, Minister of Environment and Climate Change regarding the proposed upgrades to the Marathon Petroleum facility. Carried. Report Number: SCM 9/2016 Clerk’s File: MB2016 Steve Vlachodimos Deputy City Clerk/Senior Manager of Council Services April 4, 2016 /jr

Jay vanKlinken, County of Lambton [email protected] WECEC membership

City of Windsor | 350 City Hall Square West | Room 203 | Windsor, ON | N9A 6S1 Phone: (519) 255-6211 Fax: (519) 255-6868 www.citywindsor.ca [email protected]

Marathon Petroleum Facility Upgrades Page 298 of 307 AGENDA ITEM #k

REPORT TO: Members of Council

FROM: Suzanne Huschilt, Acting Deputy Clerk

DATE: May 18, 2016, Regular Meeting of Council, Operations

Re: Ontario Municipal Board

RECOMMENDATION:

THAT Council receives this report “Ontario Municipal Board” as provided by the Acting Deputy Clerk and;

ORIGIN: Not applicable

BACKGROUND: The County of Hastings received and filed the attached Town of Aurora resolution at their Planning and Development Services Meeting on March 10, 2016. Recommendation to Hastings Highlands was to do same.

FINANCIAL IMPACT: Not applicable

OPTIONS: Not applicable

REFERENCES/ATTACHMENTS: Report from Hastings County re: Town of Aurora Resolution Town of Aurora Resolution Town of Richmond Hill Resolution

Respectfully submitted,

Ontario Municipal Board Page 299 of 307 AGENDA ITEM #k

Ontario Municipal Board Page 300 of 307 AGENDA ITEM #k

Legal & Legislative Services Stephen M.A. Huycke 905-726-4771 [email protected]

Town of Aurora 100 John West Way, Box 1000 Aurora, ON L4G 6J1

February 2, 2016

DELIVERED BY E-MAIL TO: The Honourable Kathleen Wynne, Premier of Ontario [email protected] Legislative Building, Queen’s Park Toronto, ON M7A 1A1

Dear Premier:

Re: Town of Aurora Council Resolution of January 26, 2016 Re: Motion (a) Ontario Municipal Board Jurisdiction

Please be advised that this matter was heard by Council at its Council meeting held on January 26, 2016, and in this regard Council adopted the following resolution:

WHEREAS the Town of Aurora spends an incredible amount of resources and taxpayer money developing an Official Plan; and

WHEREAS the Town’s Official Plan is ultimately approved by the Province; and

WHEREAS it is within the legislative purview of Municipal Council to approve Official Plan amendments or Zoning By-law changes that better the community or fit within the vision of the Town of Aurora Official Plan; and

WHEREAS it is also within the legislative purview of Municipal Council to deny Official Plan amendments or Zoning By-law changes that do not better the community or do not fit within the vision of the Town of Aurora Official Plan; and

WHEREAS planning decisions may be appealed to the Ontario Municipal Board (“OMB”), an unelected, appointed body that is not accountable to the residents of Aurora; and

WHEREAS appeals of OMB decisions are limited to questions of law, not the findings of facts in a case; and

WHEREAS all decisions—save planning decisions—made by Municipal Council are similarly only subject to appeal by judicial review and such appeals are limited to questions of law;

Ontario Municipal Board Page 301 of 307 AGENDA ITEM #k

The Honourable Kathleen Wynne, Premier of Ontario Re: Town of Aurora Council Resolution of January 26, 2016 February 2, 2016 Page 2 of 2

NOW THEREFORE BE IT HEREBY RESOLVED THAT Aurora Town Council requests the Government of Ontario to limit the jurisdiction of the OMB to questions of law or process; and

BE IT FURTHER RESOLVED THAT that the Government of Ontario be requested to require the OMB to uphold any planning decisions of Municipal Councils unless they are contrary to the processes and rules set out in legislation; and

BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to The Honourable Kathleen Wynne, Premier of Ontario, The Honourable Ted McMeekin, Minister of Municipal Affairs and Housing, Mr. Patrick Brown, Leader of the Progressive Conservative Party, Ms. Andrea Horwath, Leader of the New Democratic Party, and all Members of Provincial Parliament (MPPs) in the Province of Ontario; and

BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to the Association of Municipalities of Ontario (AMO) and all Ontario municipalities for their consideration.

The above is for your information and any attention deemed necessary.

Yours truly,

Stephen M. A. Huycke Town Clerk

SMH/lb

Copy: The Honourable Ted McMeekin, Minister of Municipal Affairs and Housing Mr. Patrick Brown, Leader of the Progressive Conservative Party Ms. Andrea Horwath, Leader of the New Democratic Party All Members of Provincial Parliament in Ontario Association of Municipalities of Ontario (AMO) All Ontario Municipalities

Ontario Municipal Board Page 302 of 307 AGENDA ITEM #k

March 15, 2016

To: AllOntario Municipalities

Re: Richmond HillTown Council — Ontario Municipal Board Reform

Richmond Hill Town Council, at its meeting held on February 22, 2016, adopted the following resolution:

"Whereas the Town of Richmond Hill has dedicated a good deal of time, and resources, developing an Official Plan that guides and directs the future development of our community and accurately reflects the expectations of the citizens of Richmond Hill;and

Whereas the Town of Richmond Hill also spends a good deal of resources defending the Official Plan and our Zoning By-laws at the Ontario Municipal Board (OMB); and

Whereas the Town’s Official Plan is ultimately approved by the Ontario Provincial Government; and

Whereas it is within the legislative purview of MunicipalCouncilto rule on Official Plan amendments or Zoning By-law changes that better the community or fit within the vision of the Town of Richmond HillOfficial Plan; and

Whereas it is also within the legislative purview of Municipal Council to deny Official Plan amendments or Zoning By—lawchanges that do not better the community or do not fit within the vision of the Town of Richmond Hi|l’s Official Plan; and

Whereas land use planning decisions may be appealed to the OMB, an unelected, appointed body that is not accountable to the residents of Richmond Hill;

Now therefore be it resolved that Richmond Hill Town Council requests the Government of Ontario thoroughly review the land use appeals process and develop a process for such appeals that recognizes and supports the rights of municipalities to make decisions that adhere to Municipally approved Official Plans, local community needs and aspirations, reflected in those plans; and

(continued)

;‘773“’::';® 225 EastBeaverCreekRoad,RichmondHill,ON L483P4 905 771 8800 RichmondHill.ca

Ontario Municipal Board Page 303 of 307 AGENDA ITEM #k

March 8, 2016 Re: OMB Reform Page 2 of2

Be it further resolved that the regulated timelines before an appeal is possible based on a “failure to make a decision" by the municipality be significantly extended thus ensuring that:

1. Adequate time be given for proper and meaningful negotiations between the Municipality and Applicant with the goal of resolving planning disagreements

2. Applicants are prevented from appealing to the OMB before a thorough negotiation process has been exercised to come to a successful outcome

Be it further resolved that a copy of this Motion be sent to the Honourable Kathleen Wynne, Premier of Ontario; the Honourable Ted McMeekin, Minister of Municipal Affairs and Housing; the Honourable Patrick Brown, Leader of the Progressive Conservative Party; the Honourable Andrea Horwath, Leader of the New Democratic Party; all MPPS in the Province of Ontario; the Regional Municipaiity of York and all York Region Municipalities; and

Be it further resolved that a copy of this Motion be sent to the Association of Municipalities of Ontario (AMO) and all Ontario municipalities for their consideration.”

In accordance with Council's directive, the foregoing Council resolution in this regard has been forwarded to your attention.

Ifyou have any questions, please contact the Office of the Clerk at 905771-8800.

Sincerely,

?caxuz.Luau» Gloria Collier Acting Town Clerk

Copy: The Honourable Kathleen Wynne, Premier of Ontario The HonourableTed McMeekin,Ministerof MunicipalAffairs and Housing Mr.Patrick Brown, Leader of the Progressive Conservative Party Ms. Andrea Horwath, Leader of the New Democratic. Party Association of Municipalities of Ontario (AMO) AllMembers of ProvincialParliament in Ontario

Ontario Municipal Board Page 304 of 307 AGENDA ITEM #a

PENDING ITEMS

ORIGINAL ITEM NEW DATE MEETING Deputy Mayor Leveque January 20, 2016 Deferred - Motion that August 24, 2016 Regular Meeting Council provide funding with Regular Meeting of Council the intention of opening of Council - Purdy-Bangor Rink Operations

Pending Items Review Page 305 of 307 AGENDA ITEM #a

FUTURE MUNICIPAL EVENTS

EVENT DATE LOCATION OF EVENT

Teeny Tiny Summit 2 June 21, 2016 Emond Hall Hastings Highlands Centre

2016 Association of Municipalities of August 14-17, 2016 Windsor, Ontario Ontario (AMO) AGM and Annual Conference

Future Municipal Events Review Page 306 of 307 AGENDA ITEM #a

THE CORPORATION OF THE

MUNICIPALITY OF HASTINGS HIGHLANDS

BYLAW 2016-043

A Bylaw to confirm the Proceedings of Council

WHEREAS by Sub-Section 5 (1) of the Municipal Act, S.O. 2001, as amended, the powers of a Municipal Corporation are to be exercised by its Council:

AND WHEREAS by Sub-Section 5 (3) of the Municipal Act, S.O. 2001, as amended, states a municipal power, including a municipality’s capacity, rights, powers and privileges of a natural person, shall be exercised by Bylaws unless the municipality is specifically authorized to do otherwise;

AND WHEREAS it is deemed expedient that the proceedings of the Council of the Municipality of Hastings Highlands at this meeting be confirmed and adopted by bylaw;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS ENACTS AS FOLLOWS:

1. THAT the action of the Council of the Corporation of the Municipality of Hastings Highlands in respect to each recommendation contained in the reports of the Committees and each motion and resolution passed and other action taken by the Council of the Corporation of the Municipality of Hastings Highlands, as this meeting held on the 18th day of May, 2016, is hereby adopted and confirmed as if all such proceedings were expressly embodied in this bylaw.

2. THAT the Mayor and the Clerk of the Corporation of the Municipality of Hastings Highlands are hereby authorized and directed to do all things necessary to give effect to the action of the Council referred to in the proceeding section hereof.

3. THAT the Mayor and the Clerk be authorized and directed to execute all documents in that behalf and to affix hereto the seal of the Corporation of the Municipality of Hastings Highlands.

READ a first, second, third time and finally passed this 18th day of May, 2016.

______Vivian Bloom, Mayor Robyn Rogers, Clerk

Bylaw 2016-043 being a bylaw to confirm the proceedings of C... Page 307 of 307