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Audit Report on the Accounts of District

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Audit Report on the Accounts of District --- AUDIT REPORT ON THE ACCOUNTS OF DISTRICT GOVERNMENT GUJRAT AUDIT YEAR 2017-18 AUDITOR GENERAL OF PAKISTAN TABLE OF CONTENTS ABBREVIATIONS & ACRONYMS ............................................................... i PREFACE ...................................................................................................... iii EXECUTIVE SUMMARY .............................................................................iv SUMMARY OF TABLES AND CHARTS.................................................. viii Table 1: Audit Work Statistics ...................................................................... viii Table 2: Audit observation regarding Financial Management........................ viii Table 3: Outcome Statistics .......................................................................... viii Table 4: Table of Irregularities Pointed Out .....................................................ix Table 5: Cost-Benefit Ratio .............................................................................ix CHAPTER-1 .................................................................................................... 1 1.1 District Government, Gujrat ................................................................ 1 1.1.1 Introduction of Departments ................................................................ 1 1.1.2 Comments on Budget and Accounts (Variance Analysis) ..................... 1 1.1.3 Brief Comments on the Status of Compliance on MFDAC Audit Paras of Audit Report 2016-17 ...................................................................... 3 1.1.4 Brief Comments on the Status of Compliance with PAC ...................... 3 1.2 AUDIT PARAS.................................................................................. 4 1.2.1 Non production of Records .................................................................. 5 1.2.2 Irregularity / Non-compliance .............................................................. 7 1.2.3 Internal Control Weaknesses ............................................................. 15 ANNEXEURES .............................................................................................. 34 Annexure-A ................................................................................................... 35 Annexure-B ................................................................................................... 47 Annexure-C ................................................................................................... 49 Annexure-D ................................................................................................... 62 Annexure-E .................................................................................................... 69 Annexure-F .................................................................................................... 70 Annexure-G ................................................................................................... 71 Annexure-H ................................................................................................... 72 Annexure-I ..................................................................................................... 74 Annexure-J .................................................................................................... 81 Annexure-K ................................................................................................... 82 Annexure-L .................................................................................................... 84 Annexure-M................................................................................................... 88 Annexure-N ................................................................................................... 91 Annexure-O ................................................................................................... 92 Annexure-P .................................................................................................... 97 Annexure-P .................................................................................................... 97 Annexure-Q ................................................................................................... 99 Annexure-R ................................................................................................. 100 Annexure-S .................................................................................................. 102 ABBREVIATIONS & ACRONYMS AASHO American Association of State Highway & Transportation Officials AIR Audit Inspection Report B&R Building & Road BHU Basic Health Unit CA Conveyance Allowance C&W Communication and Works CMW Community Mid Wife DAC Departmental Accounts Committee DCO District Coordination Officer DDO Drawing and Disbursing Officer DO District Officer DHQ District Headquarters EDO Executive District Officer FCR Final Completion Report FD Finance Department F&P Finance and Planning HR Human Resource HRA House Rent Allowance HSRA Health Sector Reform Allowance HPA Health Professional Allowance LP Local Purchase MB Measurement Book MS Medical Superintendent MSSSH Major Shabbir Sharif Shaheed Hospital MRS Market Rate System NAM New Accounting Model OFWM On-Farm Water Management PAC Public Accounts Committee i PAO Principal Accounting Officer PFR Punjab Financial Rules PHSRP Punjab Health Sector Reforms Programme PLGO Punjab Local Government Ordinance POL Petroleum Oil and Lubricants PPRA Punjab Procurement Regulatory Authority RDA Regional Directorate of Audit RHC Rural Health Center Rs Rupees SAP System Application Product S&GAD Services and General Administration Department SMO Senior Medical Officer TA Travelling Allowance THQ Tehsil Headquarters TMA Tehsil Municipal Administration TS Technical Sanction W&S Works and Services WUA Water Users Association ii PREFACE Articles 169 and 170 of the Constitution of the Islamic Republic of Pakistan, 1973 read with Section 115 of the Punjab Local Government Ordinance, 2001 require the Auditor General of Pakistan to audit the accounts of the Provincial Governments and the accounts of any authority or body established by, or under the control of the Provincial Government. Accordingly, the Audit of all Receipts and Expenditures of the District Government Fund and Public Account of District Government is the responsibility of the Auditor General of Pakistan. The report is based on audit of the accounts of various offices of the District Government, Gujrat for the Financial Year 2016-17. The Directorate General of Audit District Governments, Punjab (North), Lahore conducted audit during 2017-18 on test check basis with a view to reporting significant findings to the relevant stakeholders. The main body of the Audit Report includes only the systemic issues and significant audit findings. Relatively less significant issues are listed in the Annexure-A of the Audit Report. The Audit observations listed in the Annexure-A shall be pursued with the Principal Accounting Officer at the DAC level and in all cases where the PAO does not initiate appropriate action, the Audit observations will be brought to the notice of the Public Accounts Committee through the next year’s Audit Report. The audit results indicate the need for adherence to the regularity framework besides instituting and strengthening internal controls to prevent recurrence of such violations and irregularities. The observations included in this Report have been finalized without written responses of the departments because DAC meeting was not convened by the PAO despite written as well as verbal requests. The Audit Report is submitted to the Governor of the Punjab in pursuance of Article 171 of the Constitution of the Islamic Republic of Pakistan, 1973 to cause it to be laid before the Provincial Assembly of Punjab. Islamabad (Javaid Jehangir) Dated: Auditor General of Pakistan iii EXECUTIVE SUMMARY The Directorate General of Audit District Governments, Punjab (North), Lahore is responsible to carry out the Audit of District Governments, Tehsil / Town Municipal Administrations and Union Administrations of three (03) City District Governments and sixteen (16) District Governments. Its Regional Directorate of Audit, Gujranwala has Audit jurisdiction of District Governments, TMAs and UAs of one City District Government i.e. Gujranwala and five District Governments i.e. Gujrat, Hafizabad, Mandi Baha-ud-Din, Narowal and Sialkot. The Regional Directorate has a human resource of fourteen (14) officers and staff, total 3,920 man-days and the annual budget of Rs 20.745 million for the Financial Year 2017-18. It has mandate to conduct Financial Attest, Regularity Audit and Compliance with Authority & Performance Audit of entire expenditure including programmes / projects & receipts. Accordingly, RDA Gujranwala carried out Audit of accounts of District Government, Gujrat for the Financial Year 2016-17. The District Government, Gujrat conducts its operations under Punjab Local Government Ordinance, 2001. It comprises one Principal Accounting Officer (PAO) i.e. the District Coordination Officer (DCO) covering six groups of offices i.e. Agriculture, Community Development, Education, Finance & Planning, Health and Works & Services. The financial provisions of the Punjab Local Government Ordinance, 2001 require the establishment of District Government fund comprising Local Government Fund and Public Account for which Annual Budget Statement is authorized by the Nazim / Council / Administrator in the form of budgetary grants. Audit of District Government,
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