NOTICE OF REGULAR MEETING AND AGENDA August 26, 2020 Educational Services Center 395 South Pratt Parkway Longmont, Colorado 80501 Joie Siegrist, President, Board of Education Dr. Don Haddad, Superintendent of Schools
1. CALL TO ORDER:
DISTRICT VISION 6:00 pm Regular Business Meeting STATEMENT 2. ADDENDUMS/CHANGES TO THE AGENDA: To be an exemplary school district which inspires and promotes high standards of learning and student 3. AUDIENCE PARTICIPATION: well-being in partnership with parents, guardians and the 4. VISITORS: community.
5. SUPERINTENDENT’S REPORT:
6. REPORTS: DISTRICT MISSION
STATEMENT 1. Purchasing Cost Savings Report To educate each student in a safe learning environment so that they 7. CONSENT ITEMS: may develop to their highest potential and become contributing citizens. 1. Approval: First Reading, Adoption, Board Policies JII – Student Concerns, Complaints, and Grievances; and LBD* – Relations with District Charter Schools 2. Approval: Approval of Request to Grant an Exception to Board ESSENTIAL BOARD Policy GBEA – Staff Ethics/Conflict of Interest-Kelleher ROLES 8. ACTION ITEMS: Guide the superintendent Engage constituents 1. Recommendation: Adoption of Resolution Equalizing Director District Ensure alignment of resources Monitor effectiveness Population for 2020 Model excellence 2. Recommendation: Adoption of Adjustment of Boundaries between Blue Mountain Elementary/Altona Middle and Longmont Estates Elementary/Westview Middle 3. Recommendation: Approval of Updated Vendors Providing Services BOARD MEMBERS Over $100,000 4. Recommendation: Approval of Updated Vendors Providing Goods John Ahrens, Secretary Over $100,000 Jim Berthold, Member Chico Garcia, Member Dr. Richard Martyr, Member 9. DISCUSSION ITEMS: Paula Peairs, Vice President Karen Ragland, Treasurer & 10. ADJOURNMENT: Asst Secretary Joie Siegrist, President Board of Education Meetings: Held at 395 South Pratt Parkway, Board
Room, unless otherwise noted:
Wednesday, September 9 6:00 pm Regular Meeting
Page 1 of 1 6.1
MEMORANDUM
DATE: August 26, 2020
TO: Board of Education
FROM: Dr. Don Haddad, Superintendent of Schools
SUBJECT: District-Wide Savings on Procurement Activities – Fiscal Years 2019 & 2020 Strategic Priority – Strong District Finances/Student and Staff Well-Being
PURPOSE
To provide the Board of Education an annual report regarding the key functions and efficiencies in the Purchasing Department. The Purchasing Department provides buying and contracting services in support of all District schools and departments. In addition, the Purchasing Department coordinates the sale and disposal of District surplus property. This memo will demonstrate the value of the services provided by the Purchasing Department through established key performance measures—including procurement cost savings data, vendor participation, solicitation process lead time, and surplus property sale proceeds and disposal process.
BACKGROUND
Procurement Cost Savings: The attached cost savings reports summarize detailed competitive bid activity completed by the procurement staff in FY19 and FY20. The FY19 spreadsheet details total purchases and contracts of $6,565,021 reflecting total cost savings of $1,021,439. The FY20 spreadsheet details total purchases and contracts of $5,561,440 reflecting total cost savings of $752,509. This is a 16% savings rate over all purchases during FY19 and a 14% savings rate over all purchases during FY20. Cost savings are calculated as the difference between the total amount of the awarded contract and the average cost of all submitted bid proposals. The report is not inflated and is a clear representation of the savings generated through the efforts of the purchasing staff.
The purchasing staff facilitated 89 formal invitations to bid (ITB) and requests for proposal (RFP) solicitations to select qualified contractors in FY19 and facilitated 75 solicitations in FY20. Procurement secures the integrity of the process and ensures that all interested suppliers are treated fairly and encouraged to compete as evidenced by the number of participating vendors submitting a response to each individual solicitation. During FY19 the average turn-around time was 25 days from release date of a solicitation to submission deadline date. Due to the pandemic, the Purchasing Department transitioned to full electronic submission of bids and RFPs. This change significantly improved turn- around time, averaging 14-18 days from release date to submission deadline date in FY20. 24 solicitations were successfully completed during this time working remotely and through virtual processes.
Processes Where No Cost Savings Reported: Procurement staff review and process all District purchase orders. The vast majority of the purchase orders are not subject to bidding requirements and have no savings reported. Purchases made under educational pricing contracts or with p-cards, state bid awards, and cooperative procurement agreements are not reported as cost savings when these agreements can be accessed without the direct involvement of procurement staff.
The reports do not reflect cost savings from service and term contract solicitations completed by the procurement staff. The District’s objectives for establishing these contracts are to reduce costs by eliminating repetitive bidding requirements for each project that leads to improved flow of information between the contractor and our District.
Contracts include establishing professional auditing services, parent teacher conferencing solution, WAN and support, pre-qualified furniture providers, District website/content management, specialized education services, prequalifying general contractors and electrical contractors, janitorial cleaning services, data management platform, District/school mass communication tool, dental, vision and EAP insurance providers, and surplus technology buyback providers.
Surplus Property Sales/Disposal: It is the responsibility of the Purchasing Department to oversee the declaration and disposal of District surplus equipment, furniture, and materials—including textbooks and technology items. The disposal of District surplus is fundamentally an issue of demonstrating proper stewardship of public resources in accordance with District policies and ethical standards. Items no longer needed in the system are sold through online auction or offered without cost to charitable and civic organizations per Board policy. Contracts were established with pre-qualified surplus technology buyback providers to streamline technology surplus disposal and increase revenue. Sale proceeds are used to supplement capital project funds.
The following provides a summary of the proceeds from the sales of surplus assets received from July 2019 through June 2020.
FY 2019 Online Public Surplus $ 16,057 Technology Buyback $1,848,413
FY 2020 Online Public Surplus $ 7,675 Technology Buyback $ 980,717
TOTAL SURPLUS REVENUE: $2,852,862
To further confirm the District is utilizing best resources, the Purchasing Department strives to improve internal processes by streamlining both our performance as well as the services we provide. We are refining our annual report by continually researching best practices, establishing key performance measures, and enhancing customer satisfaction. We are always open to discuss topics and learn of opportunities of how we can improve processes that successfully impact the organization.
The summary below reflects historical results over a seven-year period of the cost savings generated versus the Purchasing Department total cost (regular as well as temporary salaries, benefits, and department budget) from our annual reports to the Board:
Fiscal Yr. 2014 2015 2016 2017 2018 2019 2020 PO Value (Millions) $10.32 $6.95 $5.50 $8.06 $12.04 $6.56 $5.56 Cost Saving Generated $1,226,000 $866,289 $719,697 $1,118,573 $1,706,367 $1,021,439 $752,509 Purchasing Dept. $374,260 $432,834 $466,716 $487,357 $553,367 $614,190 $647,748 Budget Savings Rate Overall 12% 12% 13% 14% 14% 16% 14%
Our department will continue to track key performance measures to ensure we are, at a minimum, a cost-effective use of District resources. The bottom line is the Purchasing Department is a value-added service that makes every effort to receive optimum value for the dollars spent through sound Board-approved procurement policies and procedures.
7.1
MEMORANDUM
DATE: August 26, 2020
TO: Board of Education
FROM: Dr. Don Haddad, Superintendent of Schools
SUBJECT: First Reading, Adoption, Board Policies JII – Student Concerns, Complaints, and Grievances and LBD* – Relations with District Charter Schools Strategic Priority – Student and Staff Well-Being
RECOMMENDATION
For the Board of Education to adopt revisions to Board Policies JII – Student Concerns, Complaints, and Grievances and LBD* – Relations with District Charter Schools.
BACKGROUND
These Board policies have revisions to reflect changes to current laws, rules, and regulations of Colorado legislation, the U.S. Department of Education, and the Colorado Department of Education. These revisions are recommended by the Colorado Association of School Boards, administration, and District legal counsel.
Board Policy BG – School Board Policy Process states, “Policy revision shall be accomplished in the same manner as policy adoption, except that revisions mandated by changes in law shall not require a second reading and may be adopted upon majority vote of the Board.” File: JII
Student Concerns, Complaints, and Grievances
Decisions made by school personnel which students believe are in violation of pertinent Board policies or individual school rules may be appealed to the principal or a designated representative or by following the specific appeal process created for particular complaints.
Grievance and investigation procedures (AC-R) are available for students to receive prompt and equitable resolution of allegations of discriminatory actions on the basis of disability, race, color, national origin, ancestry, creed, color, sex, sexual orientation (which includes transgender status), marital status, national origin, religion, disabilityancestry, or need for special education services, which students are encouraged to report or other protected class.
Complaints must be initiated in writing, dated and signed by the complainant. Forms for this purpose are available in the principals’ offices. Completed forms must be filed with the appropriate persons as follows:
1. Conduct of an individual: immediate supervisor of the individual. The building principal is the supervisor of the teachers and support staff; the appropriate area assistant superintendent is the supervisor of the principal.
2. Departmental procedures: Building principal.
3. Building procedures: Building principal.
4. Board policies and regulations: Building principal.
5. Curricular programs: Building principal.
6. Unlawful discrimination: see Policies AC, JB, and JBB.
7. All others: Building principal.
When a complaint is filed in writing, a conference will be held with the complainant within five school days. A written response will be given to the complainant within 10 school days following the conference.
If the complaint is not resolved to the satisfaction of the student, a written appeal may be submitted within 10 school days in accordance with the appeal procedures.
Appeals must be made in the following order: building principal, area assistant superintendent, superintendent.
When an appeal has been filed in writing, a conference will be held with all parties involved within 10 school days. A written response will be given to the complainant within 10 school days following the conference.
Adopted: June 10, 1992 Revised: September 8, 1993 Revised: October 12, 1994 Revised: January 14, 2009 Revised: June 24, 2015 Revised: November 9, 2016
1 of 2 File: JII
CROSS REFS.: AC-R, Nondiscrimination/Equal Opportunity (Complaint and Compliance Process) AC-R-1, Nondiscrimination/Equal Opportunity (Complaint and Compliance Process) AC-R-2*, Sexual Harassment Investigation Procedures (Title IX) IHCDA, Concurrent Enrollment JB, Equal Educational Opportunities JBB*, Sexual Harassment JICEA, School-Related Student Publications JICEC*, Student Petitions and Distribution of Non-Curricular Materials
St. Vrain Valley School District RE-1J, Longmont, Colorado
2 of 2 File: LBD*
Relations with District Charter Schools
A district charter school shall beis a public, nonsectarian, nonreligious, non-home-based school which operates within the school district and is accountable to the district’s Board of Education. It is subject to all federal and state laws and constitutional provisions prohibiting discrimination on the basis of disability, race, creed, color, sex, sexual orientation (which includes transgender status), genetic information, age, marital status, national origin, religion, ancestry, or age, genetic information, need for special education services, conditions related to pregnancy or childbirth, or other protected class and any court-ordered desegregation plan in effect for the district. A district charter school has standing to sue and be sued in its own name for the enforcement of any contract it is authorized by law to enter into.
Enrollment shall beis open to any child who resides within the school district or in contiguous school districts and who meets the criteria in the district charter school application. However, no district charter school shall beis required to make alterations in the structure of its facility or the arrangement or function of rooms within the facility except as may be required by state or federal law. The majority of the district charter school’s students must reside in the school district or in contiguous school districts. A district charter school shallwill not charge tuition except as otherwise provided by law.
Each district charter school shall beis governed by its own governing body in a manner agreed to by the district charter school applicant and the Board.
A district charter school shallmust comply with all the state financial and budget rules, regulations and financial reporting requirements with which the school district is required to comply.
To ensure that the district charter schools will fulfill their fundamental obligations to the public, including providing sound governance, management, and stewardship of public funds, as well as being held locally accountable for their performance, the governing body shall consist of local citizens being a majority of the membership on each district charter school’s board.
A district charter school shall beis responsible for its own operation including but not limited to preparation of a budget, personnel matters, contracting for services, and acquiring facilities. Services for which a district charter school contracts with the school district shallwill be negotiated and provided at district cost. No rent shallwill be charged for use of district facilities which may be available for the district charter school. Any moneys received by a district charter school from any source that remain at the end of any budget year shallwill remain in the district charter school account for use by the district charter school in subsequent years.
The relationship between the district and the district charter school shallwill be established by contract. The contract shallwill also reflect all agreements between the district and the district charter school including the release of the district charter school from Board of Education policies, negotiated agreement, and all requests for release from state regulations which the Board of Education and the district charter school shallwill jointly request from the State Board of Education.
Each district charter school shallwill have an educational program with student performance standards and curriculum that meets or exceeds district academic standards.
1 of 2 File: LBD
A district charter school may offer any educational program that is specifically approved in their contract. Additional educational programs, including an online program, must go through the district Board of Education and charter school contract approval process.
A district charter school shallwill begin operation in the fall following the date the application is approved, unless another starting time is agreed upon by the Board and the applicant.
The period for which a new district charter may be approved is a minimum of four academic years. Renewal of a district charter shallmust be for specified periods of time.
Adopted: May 11, 1994 Revised: March 22, 1995 Revised: August 13, 1997 Revised: September 8, 1999 Revised: October 13, 2004 Revised: January 12, 2011 Revised: November 14, 2012 Revised: October 28, 2015
LEGAL REFS.: 42 U.S.C. 2000ff et seq. (Genetic Information Nondiscrimination Act of 2008) C.R.S. 13-80-103.9 (liability for failure to perform an education employment required background check) C.R.S. 19-2-402 (3)(c) (charter schools pay the proportionate share of educational expense of students in juvenile detention facilities) C.R.S. 22-2-119 (inquiries prior to hiring) C.R.S. 22-30.5-101 et seq. (Charter Schools Act) C.R.S. 22-30.5-110 (1.3) (district shallmust adopt procedures and timelines for the charter renewal process) C.R.S. 22-30.5-110 (6) (district shallmust adopt procedures for closing a charter) C.R.S. 22-30.5-701 et seq. (Charter School Emergency Powers Act) C.R.S. 22-32-109 (1)(pp) (district must annually distribute to district charter schools informational materials relating to federal student loan repayment programs and student loan forgiveness programs) C.R.S. 22-32-120 (5) (district charter school may apply to the Colorado Department of Education for authorization as a school food authority) C.R.S. 22-32-124 (pursuant to section 104 of the Charter Schools Act, all decisions regarding the planning, siting, and inspection of charter schools shallmust be made in accordance with the same statute that applies to school districts) 1 CCR 301-88 (State Board of Education’s rules establishing guiding principles for charter schools and charter school authorizers)
St. Vrain Valley School District RE-1J, Longmont, Colorado
2 of 2 7.2
MEMORANDUM
DATE: August 26, 2020
TO: Board of Education
FROM: Dr. Don Haddad, Superintendent of Schools
SUBJECT: Approval of Request to Grant an Exception to Board Policy GBEA – Staff Ethics/Conflict of Interest – Mary A. “Mollie” Kelleher Strategic Priority – Student and Staff Well-Being
RECOMMENDATION
That the Board of Education allow an exception to the current Board Policy GBEA— Staff Ethics/Conflict of Interest. This exception would enable Mollie Kelleher to provide copies of her children’s book Hadassah and the Honeybees to schools within the District.
BACKGROUND
Board Policy GBEA - Staff Ethics/Conflict of Interest, states, "No school district employee or firm owned by a school district employee shall be allowed to sell to the school district or its schools or staff goods or services of any kind without the express prior written consent of the Board of Education.”
Mollie Kelleher previously taught computer science at Altona Middle School and is currently employed as a licensed substitute teacher for the District. Due to her standing as a District employee, she is requesting a waiver from Board Policy GBEA, so that she can provide copies of her children’s book to the District.
The administration recommends approval of this exception, with services for the 2020- 2021 school year not to exceed $5,000. If her services should exceed $5,000, her exception will be brought back to the Board of Education for additional approval.
8.1
MEMORANDUM
DATE: August 26, 2020
TO: Board of Education
FROM: Dr. Don Haddad, Superintendent of Schools
SUBJECT: Adoption of a Resolution Equalizing the Director District Population for 2020 Strategic Priority – High-Functioning School Board
RECOMMENDATION
That the Board of Education adopt a resolution approving the proposed director district boundaries to equalize the population, in compliance with Colorado Revised Statute 22- 31-109, 110.
BACKGROUND
Directors are elected to at-large seats by the School District electorate. However, each director represents a specific area of the St. Vrain Valley School District (SVVSD). State statute requires each director district be equal in population. This reapportionment is required every four years.
Director districts were last drawn in 2016. The proposed 2020 districts (attached) were drawn using criteria that sought to equalize the population and align with streets, township boundaries, and/or geographic features.
Planning staff attempted to balance the population of each district with as little variance as possible, generally keeping it within 1% while also keeping all Board members in their current districts.
METHODOLOGY
The School District’s Geographic Information System (GIS) was utilized with data obtained from county, state, and municipal governments, as well as from the U.S. Census Bureau. Care was taken to make the process as consistent as possible across the whole District.
The average population in each district in 2016 was 23,445. That average has increased to 26,131 in 2020. Overall, the District’s population has increased from 164,118 in 2016 to an estimated population of 182,920, today (+18.802). Population estimates are structured around the following formula: Population Estimate = (dwelling units x Occupancy rate) x Average Household Size + Group homes
While growth was spread across the school district; director districts B, D, F & G saw the highest gains. In order to equalize the population in each of the districts, shifts were made in all districts with additional area added to A, C & E.
Proposed Director 2016 Director Boundaries Population 2016 and Districts 2020 2016 2020 Population District Director Population Population Growth A Joie Siegrist 23011 23990 980 B Karen Ragland 23459 25864 2405 C Jim Berthold 23226 24088 862 D John Ahrens 23541 30197 6656 E Dick Martyr 23278 24295 1017 F Paula Peairs 23599 28372 4773 G Chico Garcia 24004 26112 2108
Total 164,118 182,920 18,802 Average 23445 26131
2016 Director Boundaries with 2020 Population 31000
29000
27000
25000
23000
21000 A B C D E F G 2020 Population Average
2020 Update Household 2020 District Averaged Units Size Population Average Percent A 9493 2.72 25820.96 26131.43 98.8% B 9621 2.72 26169.12 26131.43 100.1% C 9545 2.72 25962.4 26131.43 99.4% D 9582 2.72 26063.04 26131.43 99.7% E 9654 2.72 26258.88 26131.43 100.5% F 9642 2.72 26226.24 26131.43 100.4% G 9713 2.72 26419.36 26131.43 101.1%
Total 67,250 2.72 182,920 182,920
Equalized 2020 Director Boundaries with 2020 31000 Population
29000
27000
25000
23000
21000 A B C D E F G 2020 Population Average
Approval of the next District boundary reapportionment is scheduled for 2024.
Attached: 1. Schools located in new director districts 2. Resolution 3. Maps (2016 Districts shown with black line, New 2020 Districts shown in color) 4. District Legal Descriptions
DIRECTOR DISTRICT A DIRECTOR DISTRICT E (Lyons/Northwest Longmont) (Central Longmont) Joie Siegrist Richard Martyr 1. Lyons Elementary 1. Central Elementary 2. Hygiene Elementary 2. Columbine Elementary 3. Westview Middle School 3. Rocky Mountain Elementary 4. Lyons Middle / Senior 4. Blue Mountain Elementary 5. Sanborn Elementary 5. Main Street Adult Education 6. Longmont Estates 6. Lincoln School Elementary 7. St. Vrain Community Montessori 8. Twin Peaks Charter DIRECTOR DISTRICT B 9. Eagle Crest Elementary (Niwot/Southwest Longmont) 10. Altona Middle School Karen Ragland 11. Silver Creek High School 1. Niwot Elementary 2. Indian Peaks Elementary DIRECTOR DISTRICT F 3. Burlington Elementary (Mead/Northeast Longmont) 4. Sunset Middle School Paula Peairs 5. Niwot High School 1. Fall River Elementary 6. Career Development Center 2. Mead Elementary 7. Flagstaff Academy 3. Centennial Elementary 8. Olde Columbine High School 4. Mead Middle School 9. Innovation Center 5. Mead High School 6. Trail Ridge Middle School DIRECTOR DISTRICT C 7. Imagine Charter (North Central Longmont) 8. East Bus Terminal – Admin. Jim Berthold 1. Mountain View Elementary DIRECTOR DISTRICT G 2. Northridge Elementary (Frederick/Firestone/Dacono) 3. Alpine Elementary Chico Garcia 4. Timberline PK8 1. Prairie Ridge Elementary 5. Longs Peak Middle School 2. Thunder Valley 6. Longmont High School 3. Legacy Elementary 7. Skyline High School 4. Coal Ridge Middle School 5. Frederick High School DIRECTOR DISTRICT D 6. Carbon Valley Charter (Erie) 7. Spark! John Ahrens 1. Black Rock Elementary 2. Red Hawk Elementary 3. Erie Elementary 4. Grand View Elementary 5. Soaring Heights PK8 6. Erie Middle School 7. Erie High School 8. Aspen Ridge Charter RESOLUTION ST. VRAIN VALLEY SCHOOL DISTRICT RE-1J ADOPTING THE REVISED DIRECTOR DISTRICT BOUNDARIES EQUALIZING THE 2020 POPULATION IN COMPLIANCE WITH COLORADO STATE LAW
WHEREAS, Colorado Revised Statute Annotated 22-31-110 requires School Districts to review the population balance of their Director Districts every four years and, if discrepancies are found, to revise the boundaries to contain substantially the same number of persons; and WHEREAS, the current Director Districts established in 2016 have been found to have significant imbalances in population between them; and WHEREAS, the St Vrain Valley School District Board of Education has been presented with a plan that establishes new Director District Boundaries which are relatively compact with minimal variation in population among each of the districts. NOW, THEREFORE, BE IT RESOLVED, by the Board of Education that the School District approve the revised Director Districts shown in the attached maps and legal descriptions.
Approved this 26th day of August, 2020 St. Vrain Valley School District RE-1J
______Joie Siegrist, President, Board of Education
Attest:
______John Ahrens, Secretary, Board of Education Planning Department: Draft 2020 Director Districts
Mead (K-5) Mead (6-8)#0 #0Lyons (K-5) /" H!Lyons (6-12) Longmont Hygiene #0 #0Northridge#0 #0 Est.# C Alpine Mead (9-12) ^` Westview/"0 /"#0 C! #0Fall River C! East Terminal A LongmontC! /"Trail Ridge ^` F Lincoln Admin.^`#0 #0 #0 Imagine Charter ^` Rocky Mtn. U Coal Ridge Silver CreekTwin PeaksUEU^`Education Service Center /" C! Altona #0 #0Prairie Blue Mountain#0 /"#0 @/" #0 @ Centennial ^` U#0 Innovation Center Ridge EagleFlagstaffIndian Peaks Crest Carbon ValleyLegacy #0 Thunder B U G C!Niwot (9-12) Grand View C! Valley K8 #0 Elementary#0 Niwot Frederick (K-5) Soaring (9-12) Erie Heights Erie (K-5) (6-8) PK-8 #0/" Erie (9-12) #0 D#0 C! Red Hawk Elementary 28 DRAFT - 2020 Re-Districting Map2016 Director Districts Elementary Draft - Director Districts 2020 2016 Director Districts #0 District Boardmember Black Rock A Facilities B SchType C #0 Elem. D /" Middle E K8 F H! MSH G C! High
Highway 66 A Sanborn SW Quarter #0 NEW F Boundary Section 28 NEW A 21st Avenue Northridge #0 #0Alpine NEW A
17th Avenue F C #0Longmont Est. NEW C Longs Peak Street Pace Fall River DRAFT - 2020 Re-Districting Map Skyline #0 /" Mtn. View C! Draft - Director Districts 2020 #0 Timberline K8 District Main Street
A Street Hover Trail Ridge B Longmont /" C C! NEW C D 9th Avenue E ^` F Lincoln Main Street G Admin. Building Columbine
#0Northridge Alpine Hygiene #0 #0 NEW A A Westview Longmont Est. /" #0 Longs Peak C NEW C Fall River Mtn. View Skyline #0 /" #0 C! Timberline K8 Trail Ridge Longmont /" C! Main Street NEW C 9th Avenue ^`Building Lincoln ^`Admin. #0Columbine #0Rocky Mtn. #0Central Lashley ^` F E Education N. 75th Street Service UTwin Peaks Center U ^` Countyline Rd. Silver Creek Nelson Road St. Vrain Com. C! Montessori NEW E CDC/Olde NEW E Columbine Burlington Quicksilver Rd @ Sunset Blue Mountain Altona /" #0 Quail Road #0 /"#0 Clover Basin Dr ^` Indian Peaks @Innovation Clover Basin Flagstaff # Eagle Crest 0 Center Facility U NEW E NE Quarter of Section 13 Ceran Avenue
DRAFT - 2020 Re-Districting Map 2016 Director Districts Draft - Director Districts 2020 2016 Director Districts B District Boardmember A Facilities B SchType C #0 Elem. D /" Middle E K8 F H! MSH G Niwot (9-12) C! High C!
F
Grand View Elementary#0
G
DRAFT - 2020 Re-Districting Map2016 Director Districts D Draft - Director Districts 2020 2016 Director Districts District Boardmember A Facilities B SchType C #0 Elem. D /" Middle E K8 F H! MSH G C! High
NEW G /"Coal Ridge
Prairie#0 Ridge Centennial#0 NEW F F
NEW G
G
DRAFT - 2020 Re-Districting Map2016 Director Districts Draft - Director Districts 2020 2016 Director Districts Boardmember Legacy District UCarbon Valley #0 A Facilities B SchType C #0 Elem. D /" Middle E K8 F H! MSH G C! High
1. Beginning at the intersection of the northern boundary of the St. Vrain Valley School District and the centerline of County Line Road; 2. Commence southerly along the centerline of County Line Road to the intersection of the centerline of State Highway 66.; 3. thence westerly along the centerline of State Highway 66. to the intersection of Main Street (US278) 4. thence southerly along the centerline of Main Street (US287) to the intersection of the centerline of 21st Avenue; 5. thence westerly along the centerline of 21st Avenue to the NE corner of the SW quarter of Section 28; 6. thence southerly along the boundary of the SW quarter of Section 28 to the intersection of the centerline of 17th Avenue; 7. thence westerly along the centerline of 17th Avenue to the intersection of the centerline of Hover Road (N. 95th Street); 8. thence southerly along the centerline of Hover Road to the intersection of the centerline of 9th Avenue (St. Vrain Road); 9. thence westerly along the centerline of 9th Avenue (St. Vrain Road) to the intersection of the centerline of Airport Road (N. 85th Street); 10. thence southerly along the centerline of N. 85th Street to the intersection of the centerline of the Saint Vrain Creek; 11. thence northwesterly along the center centerline of the Saint Vrain Creek to the intersection of the centerline of North 75th Street; 12. thence southerly along the centerline of North 75th Street to the intersection of Nelson Road; 13. thence westerly along the centerline of Nelson Road to the intersection of North Foothills Highway; 14. thence southerly along the center line of North Foothills Highway to the southern boundary of the St. Vrain Valley School District;
15. thence westerly, northerly, and easterly along the boundary of the St. Vrain Valley School District to the point of beginning at the northern boundary of the St. Vrain Valley School District and the centerline of County Line Road (WCR 1);
1 LEGAL DESCRIPTION - DIRECTOR DISTRICT B - REVISED 7/23/2020
1. Beginning at the intersection of Quicksilver Rd and Weld County Road 1 (County Line Road). 2. thence southerly along the centerline of Weld County Road 1 (County line Road) to the intersection of Weld County Road 16 ½. 3. thence continuing southerly following the rear property lines of those properties addressed to Weld County Road 1(County Line Road) to the rear property lines of those properties addressed to SH52. 4. thence westerly following the rear property lines of those properties addressed to SH52 extendign to the centerline of US287. 5. thence southerly to the southern boundary of the St Vrain Valley School District. 6. thence westerly along the boundary of the St. Vrain School District to the intersection of the Southern Boundary of the St. Vrain Valley School District and the centerline of North Foothills Parkway, 7. thence northerly following the centerline of N. Foothills Parkway to the intersection of the centerline of Nelson Road. 8. thence easterly along the center line of Nelson Road to the intersection with N. 75th Street. 9. thence southerly along the center line of N. 75th Street to the intersection with the southwest corner of the NE Quarter of Section 13 (T2NR70WS13), 10. thence easterly along the southern boundary of the NE quarter of Section 13 (T2NR70WS13), to the SE corner of the NE quarter of Section 13. 11. thence north along the eastern boundary of section 13 to the intersection with the southern property line of Dry Creek Park. 12. thence easterly following the southern property line of Dry Creek Park extending to the centerline of Clover Basin Dr.; 13. thence continuing easterly along the centerline of Clover Basin Dr. to the intersection with the centerline of Fordham Street. 14. thence north along the centerline of Fordham Street to the intersection of the centerline of Ceran Avenue; 15. thence easterly along the centerline of Ceran Avenue to the intersection of the centerline of Dry Creek Drive; 16. thence northerly along the centerline of Dry Creek Drive to the intersection of the centerline of Nelson Road. 17. Thence easterly along the centerline of Nelson Road to the intersection of the centerline of Ken Pratt Boulevard, 18. Thence easterly along the centerline of Ken Pratt Boulevard to the intersection with the centerline of Martin Street. 19. Thence southerly along the centerline of Martin Street to the intersection of the centerline of Quail Road. 20. Thence easterly along the centerline of Quail Road to the intersection of the centerline of N. 119th Street. 21. Thence northerly along the centerline of N. 119th Street to the intersection of the centerline of Quicksilver Rd. 22. Thence easterly along the centerline of Quicksilver Rd to the point of beginning.
2 LEGAL DESCRIPTION - DIRECTOR DISTRICT C - REVISED 7/23/2020
1. Beginning at the intersection of the centerline of State Highway 66 and the centerline of Pace Street; 2. commence southerly along the centerline of Pace Street to the intersection of the centerline of 9th Avenue; 3. thence westerly along the centerline of 9th Avenue to the intersection of the centerline of Hover Street (N. 87th Street) 4. thence northerly along the centerline of Hover Street (N. 87th Street) to the intersection of the centerline of 17th Avenue; 5. thence easterly along the centerline of 17th Avenue to the SE corner of the SW quarter of Section 28. 6. thence northerly along the eastern boundary of the SW quarter of Section 28 to the intersection of the centerline of 21st Avenue; 7. thence easterly along the centerline of 21st Avenue to the intersection of the centerline of Main Street (US287); 8. thence northerly along the centerline of Main Street (US287) to the centerline of State Highway 66; 9. thence easterly along the centerline of State Highway 66 to the centerline of Pace Street, the point of beginning.
3 LEGAL DESCRIPTION - DIRECTOR DISTRICT D - REVISED 7/23/2020
1. Beginning at the intersection of the centerline of US287 and SH52; 2. commence easterly following the centerline of SH52 to the intersection of SE corner of the SW quarter of section 33 (T2N68W33); 3. thence northerly along the eastern boundary of the SW quarter of section 33 to the NE corner of the NW quarter of section 33 (T2N68W33) 4. thence easterly along the northern boundary of the NE quarter of section 33 to the intersection of the centerline of WCR 7. 5. thence southerly to the intersection of the centerline of WCR 14 1/2; 6. thence easterly along the centerline of WCR 14 ½ (extended) to the centerline of Interstate 25. 7. thence southerly along the centerline of I25 to the southern boundary of the St. Vrain Valley School District; 8. thence westerly and northerly following the southern boundary of the St. Vrain Valley School District to the centerline of US 287; 9. thence northerly along the centerline of US287 to the point of beginning.
4 LEGAL DESCRIPTION - DIRECTOR DISTRICT E - REVISED 7/23/2020
1. Beginning at the intersection of the centerlines of 9th Avenue and Weld County Road (WCR 1); 2. thence southerly along the centerline of WCR 1 to the intersection of the centerline of Quicksilver Road; 3. thence westerly along the centerline of Quick Silver Road to the intersection of the centerline of North 119th Street; 4. thence southerly along the centerline of 119th Street to the intersection of the centerline of Quail Road; 5. thence westerly along the centerline of Quail Road to the intersection of the centerline of Martin Street; 6. thence northerly along the centerline of Martin Street to the intersection of the centerline of Ken Pratt Boulevard; 7. thence westerly along the centerline of Ken Pratt Boulevard to the intersection of the centerline of Nelson Road; 8. thence westerly along the centerline of Nelson Road to the intersection of the centerline of Dry Creek Drive; 9. thence southerly along the centerline of the Dry Creek Drive to the centerline of Ceran Avenue; 10. thence westerly along Ceran Avenue to the intersection of the centerline of Fordham Street; 11. thence southerly along the centerline of Fordham Street to the intersection of the centerline of Clover Basin Drive; 12. thence westerly following the centerline of Clover Basin Drive (extending) to the intersection of the southern property line of Dry Creek Park, 13. continue westerly following the southern property line of Dry Creek Park to the intersection of the NE corner of the NE quarter of Section 13 (T2NR70WS13). 14. thence South along the eastern boundary of Section 13 (T2NR70WS13) to the SE corner of the NE quarter of Section 13. 15. thence westerly along the southern boundary of the NE quarter of Section 13 (T2NR70WS13) to the intersection of N. 75th Street. 16. thence northerly along the centerline of North 75th Street to the intersection of the centerline of St. Vrain Creek; 17. thence southeasterly along the centerline of St. Vrain Creek to the intersection of North 85th Street (Airport Road); 18. thence northerly along the centerline of North 85th Street (Airport Road) to the intersection of the centerline of 9th Avenue; 19. thence easterly along the centerline of 9th Avenue to the point of beginning.
5 LEGAL DESCRIPTION - DIRECTOR DISTRICT F - REVISED 7/23/2020
1. Beginning at the intersection of the northern boundary of the St. Vrain Valley School District and the centerline of County Line Road (WCR 1); 2. thence southerly along the centerline of County Line Road (WCR 1) to the intersection of the centerline of State Highway 66; 3. thence westerly along the centerline of Highway 66 to the centerline of Pace Street (N. 115th Street). 4. thence southerly along the centerline of Pace Street (N. 115th Street) to the intersection of 9th Avenue; 5. thence easterly along the centerline of 9th Avenue to the intersection of the centerline of County Line Road (WCR1); 6. thence southerly along the centerline of County Line Road (WCR 1) to the intersection of the centerline of SH52. 7. thence easterly along the centerline SH52 to the intersection of SE corner of the SW quarter of section 33 (T2N68W33); 8. thence northerly along the eastern boundary of the SW quarter of section 33 to the NE corner of the NW quarter of section 33 (T2N68W33); 9. then easterly along the northern boundary of the NE quarter of section 33 to the intersection of the centerline of WCR 7. 10. thence southerly to the intersection of the centerline of WCR 14 1/2; 11. thence easterly along the centerline of WCR 14 ½ (extended) to the centerline of Interstate 25. 12. thence northerly along the centerline of Interstate 25 to the centerline of WCR 201/2 (extended). 13. thence easterly along the centerline of WCR 201/2 to the intersection of the centerline of Birch Street (WCR 11); 14. thence northerly along Birch Street (WCR 11) to the intersection of the centerline of WCR 22; 15. thence easterly along the centerline of WCR 22 to the intersection of the centerline of Buffalo Street. 16. thence northerly along the centerline of Buffalo Street (extended) through Neighbors Point Park to a point intersecting the northern boundary of the SW quarter of section 12 (T2N68W12); 17. thence easterly along the northern boundary of the SW quarter of section 12 (T2N68W12) to the SE corner of the SW quarter-quarter of the NE quarter of section 12 (T2N68W12). 18. thence northerly, along the eastern boundaries of the SW and NW quarter-quarters of the NE quarter of section 12 (T2N68W12) to the intersection of the centerline of Firestone Boulevard (WCR24); 19. thence easterly following Firestone Boulevard (WCR24) to the intersection of the St. Vrain Valley School District Eastern Boundary; 20. thence north and west along the St. Vrain Valley School District to the intersection of the centerline of Weld County Road 1, the Point of Beginning.
6 LEGAL DESCRIPTION - DIRECTOR DISTRICT G - REVISED 7/23/2020
1. Beginning at the intersection of the centerline of Interstate 25 and southwest corner of quarter- section 3, section 35 (T1N68W35); 2. thence northerly along the centerline of Interstate 25 to the centerline of WCR 201/2 (extended). 3. thence easterly along the centerline of WCR 201/2 to the intersection of the centerline of Birch Street (WCR 11); 4. thence northerly along Birch Street (WCR 11) to the intersection of the centerline of WCR 22; 5. thence easterly along the centerline of WCR 22 to the intersection of the centerline of Buffalo Street. 6. thence northerly along the centerline of Buffalo Street (extended) through Neighbors Point Park to a point intersecting the northern boundary of the SW quarter of section 12 (T2N68W12); 7. thence easterly along the northern boundary of the SW quarter of section 12 (T2N68W12) to the SE corner of the SW quarter-quarter of the NE quarter of section 12 (T2N68W12). 8. thence northerly, along the eastern boundaries of the SW and NW quarter-quarters of the NE quarter of section 12 (T2N68W12) to the intersection of the centerline of Firestone Boulevard (WCR24); 9. thence easterly following Firestone Boulevard (WCR24) to the intersection of the St. Vrain Valley School District Eastern Boundary; 10. thence southerly and westerly following the St. Vrain Valley School District Boundary to the point of beginning.
7 8.2
MEMORANDUM
DATE: August 26, 2020
TO: Board of Education
FROM: Dr. Don Haddad, Superintendent of Schools
SUBJECT: Adoption of Adjustment of Boundaries between Blue Mountain/Altona and Longmont Estates/Westview to Accommodate Future Development Strategic Priority – Student and Staff Well-Being
RECOMMENDATION
That the Board of Education adopt a boundary adjustment between Blue Mountain/Altona and Longmont Estates/Westview to help balance future development among District schools.
BACKGROUND
Board Policy acknowledges there may be situations where boundary adjustments are necessary due to the impact of large-scale developments proposed on or near boundary lines between schools.
The area bounded by Nelson Road, Hover Road, the St. Vrain River, and Airport Road had long been designated for primarily industrial and commercial with little impact to the neighborhood schools in the area. Over the past few years, comprehensive plan changes in the City of Longmont have shifted these areas to a future with a much greater potential for residential development. Because this area is entirely in the Blue Mountain/Altona area the student yield could burden the capacity of these schools. At the same time, Longmont Estates and Westview could benefit by some of this future growth potential included in their attendance area. The center of this development area is also in closer proximity to Longmont Estates than to Blue Mountain.
HOUSING DEVELOPMENT IN IMPACTED AREA The total potential for residential growth based on the current estimates is 2,194 dwelling units and breaks down as follows in the revised boundary: Subdivision/Annexation Proposed Units Proposed Attendance Area Neighbors Redmond Annexation 86 Blue Mountain/Altona Golden Ponds South 50 Blue Mountain/Altona Unnamed Area 30 Blue Mountain/Altona Meadow West 170 Blue Mountain/Altona Mountain Brook 492 Blue Mountain/Altona HMS Rogers Road 216 Blue Mountain/Altona Total 1044 Blue Mountain/Altona Flatlands Annexation 602 Longmont Estates/Westview Unknown 28 Longmont Estates/Westview Fairground Market Place 264 Longmont Estates/Westview Nova Annexation 256 Longmont Estates/Westview Total 1150 Longmont Estates/Westview Grand Total 2194
The placement of the future housing projects between Blue Mountain and Longmont Estates creates a boundary that does not impact any current residents and students. The proposed boundary is supported by the Transportation Department and by all administrators of the associated schools. The City of Longmont Planning staff has reviewed the plan and is also in support as it helps with balancing growth among school areas and therefore does not impact the City benchmark guidelines.
This entire area is within Silver Creek High attendance area and is scheduled to remain. Between the Longmont High feeder and the Silver Creek High area, housing is still weighted towards Longmont High. There is a total of 8,575 housing units within the Silver Creek High feeder and 10,493 housing units in the Longmont High feeder area. At build- out, both will be between 11,000 and 12,000 dwelling units.
BOARD ACTION ITEMS: 1. Adopt the proposed boundary line adjustment for Blue Mountain/Altona and Longmont Estates/Westview. 2. Adopt a modified version of the boundary plan or leave the attendance areas as currently drawn.
ATTACHMENTS: 1. Proposed development map and boundary lines 2. Current attendance boundary 3. Proposed attendance boundaries: Elementary and Middle 4. Boundary descriptions
Proposed Attendance Area Boundaries Blue Mountain (Blue) & Longmont Estates (Green)
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N G M O N T E S T .
BLUE MOUNTAIN
Sources: Esri, Airbus DS, USGS, NGA, NASA, CGIAR, N Robinson, NCEAS, NLS, OS, NMA, Geodatastyrelsen, Rijkswaterstaat, GSA, Geoland, FEMA, Intermap and the GIS user community, Sources: Esri, HERE, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community Proposed Attendance Area Boundaries Altona MS (Blue) & Westview MS (Green)
WE STV IEW
WESTVIEW
ALTONA
ALTONA
SUNSET SUNSET
Sources: Esri, Airbus DS, USGS, NGA, NASA, CGIAR, N Robinson, NCEAS, NLS, OS, NMA, Geodatastyrelsen, Rijkswaterstaat, GSA, Geoland, FEMA, Intermap and the GIS user community, Sources: Esri, HERE, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community Boundary Descriptions (The changes are shown in italicized letters)
Blue Mountain Beginning at the intersection of the district boundary and Diagonal Highway 119 proceed west along the south district boundary line to the southwest corner of Section 9, T2N, R71W; Then due east 1 mile to the southeast corner of Section 9, T2N, R71W; Then north 1 mile to the northeast corner of Section 9, T2N, R71W; Then ½ mile east to the midpoint of the south side of Section 3, T2N, R71W; Continue 1 mile north to the midpoint on the north side of Section 3, T2N, R71W; Then proceed east 3 ¾ miles along the section line to Highway 36; From Highway 36 proceed east along the north side of St. Vrain Road (including both sides of St. Vrain Road and all of Spring Lake Heights) to the intersection of the St. Vrain River and North 75th Street; Follow easterly along the centerline of the St. Vrain River to the eastern boundary of the Neighbors Redmond Annexation, then south following the Neighbors Redmond annexation property line to the northwest corner of lot 1, St. Vrain Meadows. Then, following the rear property lines east to the northeast corner of lot 15 St. Vrain Meadows. Then south following the east property line of lot 15 St. Vrain Meadows. Continuing south following the eastern property line of 9390 Rogers Road, described as parcel number 131508000002 and 1.33 AC M/L OF N 420 FT NE 1/4 NE 1/4 8-2N-69,continue along the northern boundary and western boundary of the Fairgrounds Marketplace annexation, continuing south along the western boundary of the Nova Annexation to center line of Nelson Road.; Then continue west along the centerline of Nelson Road to Grandview Meadows Drive; Proceed south along the west side of Grandview Meadows Drive (including both sides of the street) to the Silver Creek Access Road; Continue south along the centerline of Grandview Meadows Drive to Clover Basin Drive; Proceed southwesterly along the centerline of Clover Basin Drive to the western boundary line of Renaissance Filing 4; Continue south and east along the western and southern boundary of Renaissance Filing 4 to Pike Road; Then east along Pike Road to N. 87th Street; Proceed north along the centerline of N. 87th street to Clover Basin Drive; Then east along the centerline of Clover Basin Drive to the west side of S. Fordham Street; Proceed south on the west side of S. Fordham Street (excluding both sides of the street) to Diagonal Highway 119; Then continue southwest along the centerline of Diagonal Highway 119 to the point of beginning at the district boundary.
Longmont Estates Elementary (13) Beginning at the intersection of Hover Street and 17th Avenue (Hygiene Rd); Proceed south along the centerline of Hover Street to the intersection of the centerline of Hover Road (North 95th Street) and the centerline of Nelson Road. Then westerly to the western property line of the Nova Annexation. Continue North following the western property line of the Nova Annexation including the western property line of the Fairgrounds Marketplace Annexation to the northwest corner of the Fairgrounds Marketplace Annexation. Then easterly following the northern property line of the Fairgrounds Marketplace Annexation to the southeast corner of 9390 Rogers Road, parcel number 131508000002, and 1.33 AC M/L OF N 420 FT NE 1/4 NE 1/4 8-2N-69. Then north along the eastern property line of 9390 Rogers Road, continuing north following the eastern property line to the northeast corner of Lot 15 St. Vrain Meadows. Then westerly along the rear property lines of lots 1 to 15 St. Vrain Meadows to the northwest corner of Lot 1 St.Vrain Meadows. Then northerly along the eastern property line of the Neighbors Redmond Annexation to the center line of the St. Vrain River. Then northwesterly following the centerline of St. Vrain River to Airport Road. Continue north on the centerline of Airport Road to 17th Avenue (Hygiene Rd.); Then east along the centerline of 17th Avenue (Hygiene Rd.) to the point of beginning.
Altona Middle School: Includes all of Eagle Crest (unchanged), and Blue Mountain elementary school boundaries as described and amended September _____ , 2020.
Westview Middle School: Includes all of Hygiene Elementary (unchanged), Central Elementary (unchanged) and Longmont Estates Elementary Boundaries as legally described and amended September ____ , 2020.
Silver Creek High School: Unchanged
8.3
MEMORANDUM
DATE: August 26, 2020
TO: Board of Education
FROM: Dr. Don Haddad, Superintendent of Schools
SUBJECT: Approval of Updated Vendors Providing Purchased Services Over $100,000 Strategic Priority – Strong District Finances
RECOMMENDATION
That the Board of Education approve the following updated list of vendors who are anticipated to provide purchased services over $100,000 during Fiscal Year 2021.
Services Pricing FY21 Est. FY20 Total Vendor Name Provided Method Purchases Purchases Alan Ford Architects Construction Contract $100,000.00 $900,000.00 Healthcare Navigation Alight Solutions, LLC Services Contract? $120,000 $60,000 Anderson Mason Dale Design Svcs Architects Construction Contract $700,000.00 $770,000.00 Advanced Network Management Technology Contract $1,000,000.00 $1,000,000.00
Apex Pavement Solutions Asphalt Paving Contract $300,000.00 $270,000 Arlun Inc Gym Floor Refinishing Contract $150,000.00 $175,000.00 Aspen Personnel Services Custodial Services Contract $125,000.00 $146,000.00 BG Constructors Construction Contract $300,000.00 $310,000.00 Monthly Black Hills Energy (Source Gas) Utility Service Invoice $350,000.00 $350,000.00 Public Health and Boulder County Sheriff Contract $170,000.00 $170,000.00 Boulder County Treasurer Treasurer Fees Prop. Tax $223,000.00 $223,000.00 Boulder Valley Care Network – BVCN HR / Benefits Contract $120,000.00 $120,000.00 Brightmont Academy Student Tuition Per Student $100,000.00 $100,000.00 Centennial Board of Coop Ed Shared School District Svcs Services Contract $400,000.00 $400,000.00 Symmetry Energy Solution (CenterPoint) Utility Services Contract $500,000.00 $501,600.00 CenturyLink (formerly Qwest Monthly Corp. Technology Invoice $155,000.00 $175,000.00 Monthly City of Longmont Utility Service / WAN Invoice $5,000,000.00 $5,850,000.00 CLA-CliftonLarsonAllen LLP Auditing Svcs Contract $120,000.00 $120,000.00
Services Pricing FY21 Est. FY20 Total Vendor Name Provided Method Purchases Purchases The College Board AP Program Contract $400,000.00 $400,000.00 Colo Department of Labor and Unemployment Quarterly Employment Insurance Invoices $600,000.00 $106,405.76 Colo Hazard Control Operations Contract $150,000.00 $155,000.00 Colo School District Self Property & Liability Insurance Pool Insurance Premiums $1,824,828.00 $1,549,215.00 Infinite Campus Computer Information Concepts Services Per Student $335,702.00 $360,000.00 Converge One Network Consulting Contract $1,000,000.00 $1,000,000.00 Cuningham Group Architecture Construction Contract $1,000,000.00 $1,260,000.00 Devereux Colorado Student Services Per Student $25,000.00 $100,000.00 DLR Group Inc. Construction Contract $100,000.00 $100,000.00 Eidos Architects PC Construction Contract $150,000.00 $185,000.00 Elite Industries Grounds Mowing Contract $107,000.00 $107,000.00 Environmental Hazmat Environmental Contract $100,000.00 $140,000.00 FCI Constructors, Inc. Construction Contract $20,000,000.00 $38,000,000.00 Florida Virtual School Technology Per User $440,000.00 $970,000.00 Franzen Pittman GC Construction Contract $5,000,000.00 $10,000,000.00 Front Range Community College Classes Tuition $1,000,000.00 $1,000,000.00 Coverage for Athletic Front Range Orthopedic Center Events Contract $200,000.00 $200,001.00 Garland/DBS Inc Construction/Roofing Contract $500,000.00 $950,000.00 GCC Longmont Holdings LTD APEX Contract $200,000.00 $1,200,000.00 Golden Triangle Construction, Inc. Construction Various $1,000,000.00 $7,200,000.00 Ground Engineering Consultants, Inc. Inspection Services Various $250,000.00 $255,000.00 The Hartford HR/Benefits Contract $650,000.00 $650,000.00 Haselden Construction Construction Contract $250,000.00 $750,000.00 Hord Coplan Macht Inc. Architect Svcs Contract $1,000,000.00 $1,560,000.00 Illuminate Education (Formerly Student Data Alpine Achievement Systems) Management Contract $237,659.60 $200,000.00 International Baccalaureate Student Services Contract $120,000.00 $120,000.00 JAMF Software, LLC Software Licenses Contract $230,000.00 $193,995.66 JHL Constructors Inc. Construction Contract $25,000,000.00 $38,000,000.00 Joshua School Treatment Services Per Student $750,000.00 $725,000.00 Kaiser Permanente HR/Benefits Contract $10,258,000.00 $10,100,000.00 Konica-Minolta High-Vol Copier Usage Contract $220,000.00 NONE Krische Construction General Contractor Contract $300,000.00 $825,000.00 Laradon Hall Student Services Per Student $125,000.00 $125,000.00 Monthly Lyons, Gaddis, Kahn & Hall PC Legal Services Invoice $525,000.00 $350,000.00 Custodial Carpet Magic Cleaners Cleaning Services Contract $126,000.00 $126,263.41 McCarthy Building Co. Construction Bid $500,000.00 $1,570,000.00 MOA Architect Construction Contract $100,000.00 $168,000.00 Nextera Healthcare LLC HR/Benefits Contract $960,000.00 $840,000.00 Northern Colorado School District’s Worker’s Compensation Pool Worker’s Compensation Premiums $1,720,000.00 $1,450,000.00 Overdrive, Inc. Instruction Per Student $125,000.00 $100,000.00 Insight/PCMG/Global GovEd SmartNet Support Contract $450,000.00 $427,000.00 Peak Environmental Environmental Contract $100,000.00 $120,000.00
Services Pricing FY21 Est. FY20 Total Vendor Name Provided Method Purchases Purchases Monthly Poudre Valley REA Utility Service Invoice $100,000.00 $105,000.00 Procare Therapy Inc Student Services Per Student $100,000.00 $110,000.00 Reading Plus formerly Taylor Web-Based Student Associates Communications Instruction Contract $150,000.00 $150,000.00 Renaissance Learning Inc Instruction Contract 180,000.00 $172,000.00 Online Credit Card Per RevTrack Processing transaction $300,000.00 $300,000.00 Schoology (Powerschool Group, LLC.) Technology Contract $135,900.00 $132,000.00 Sierra School / SECO Student Services Contract $1,500,000.00 $1,250,000.00 Skyline Lighting Operations Contract $100,000.00 $170,000.00 Monthly Soliant Health Student Services Invoice $100,000.00 $100,000.00 Tennyson Center for Children Student Services Per Student $100,000.00 $100,000.00 Monthly Town of Erie Utility Service Invoice $400,000.00 $400,000.00 Monthly Town of Firestone Utility Service Invoice $75,000.00 $75,000.00 Monthly Town of Frederick Utility Service Invoice $115,000.00 $115,000.00 Monthly Town of Lyons Utility Service Invoice $100,000.00 $100,000.00 UMR HR/Benefits Contract $17,465,000.00 $15,630,000.00 Monthly Unite Private Networks, LLC Technology Invoice $500,000.00 $700,000.00 Monthly United Power, Inc. Utility Service Invoice $1,500,000.00 $1,500,000.00 Monthly Verizon Cell Phone Service Invoice $225,000.00 $225,000.00 Vision Service Plan HR/Benefits Contract $320,000.00 $325,000.00 Weld County Treasurer Treasurer Fees Prop. Tax $194,000.00 $194,000.00 Bi-yearly Weld County School District 6 Tuition invoice $125,000.00 $125,000.00 Wells Fargo Vendor Financial Monthly Services Capital Lease Invoice $840,000.00 $4,136,800.00 Trash & Recycling Western Disposal Services Contract $350,000.00 $300,000.00 Willis Towers Watson Benefits Broker Contract $150,000.00 $150,000.00 Wild Plum Center Student Services Contract $235,000.00 $235,000.00 Wold Architects and Engineers Construction Contract $415,000.00 $415,000.00 Monthly Xcel Energy Utility Service Invoice $1,000,000.00 $1,000,000.00 The Zero Card HR/Benefits Contract $650,000.00 $610,000.00
BACKGROUND
This updated information is presented in an effort to streamline the District’s policy requirement that the Board approve all vendors to whom the District pays over $100,000 in a single fiscal year, per Board Policy DJ/DJA – Purchasing/Purchasing Authority. This is specifically to address vendors who provide goods that are not competitively bid, competitive bids that are extended into a new fiscal year, or FY21 newly awarded contracts.
8.4
MEMORANDUM
DATE: August 26, 2020
TO: Board of Education
FROM: Dr. Don Haddad, Superintendent of Schools
SUBJECT: Approval of Updated Vendors Providing Purchased Goods Over $100,000 Strategic Priority – Strong District Finances
RECOMMENDATION
That the Board of Education approve the following updated list of vendors who are anticipated to provide purchased goods over $100,000 during Fiscal Year 2021.
Pricing FY21 Est. FY20 Total Vendor Name Goods Provided Method Purchases Purchases Advanced Network Network supplies and Management Consulting Contract $1,000,000.00 None General Supplies and Amazon.Com Equipment Per Unit $1,000,000.00 $910,000.00 American Produce Nutrition Services Bid $450,000.00 $390,000.00 Apple, Inc. Computers Per Unit $3,000,000.00 $2,000,000.00 BC Interiors Educational Furniture Contract $200,000.00 $655,000.00 Bedrock LLC Construction Bid $100,000.00 $17,000.00 Bimbo Bakeries (Earth Grains Baking Co.) Nutrition Services Bid $100,000.00 $55,000.00 Warehouse Custodial Cleaning Buckeye Cleaning Supplies Bid $300,000.00 $301,500.00 CCS Technology/Projectors Bid $250,000.00 Technology and Software CDW Government Licenses Per Unit $225,000.00 $510,000.00 Cengage Learning Instruction Per Unit $100,000.00 Colorado West Equipment Operations Bid $150,000.00 $386,598.00 Network supplies and ConvergeOne Consulting Contract $1,000,000.00 None
CounterTrade Technology/Peripherals Bid $250,000.00 Curriculum Associates LLC Instruction Materials Per Unit $110,000.00 $105,000.00 Dirsec Technology Contract $110,000.00 $110,000.00 Farmers All Natural Nutrition Services (Milk) Bid $500,000.00 $700,000.00 Follett School Solutions Instruction/Library Contract $100,000.00 $100,000.00 Hertz Furniture Systems Educational Furniture Contract $250,000.00 $800,000.00 Hillyard Janitorial Chemicals Contract $250,000.00 $250,000.00 Home Depot Pro. Paper and Custodial Supplies Bid $250,000.00 0 JAMF Technology Bid $120,000.00 $200,000.00
Pricing FY21 Est. FY20 Total Vendor Name Goods Provided Method Purchases Purchases Jennie-O Nutrition Services Bid $110,000.00 $75,000.00 Jostens Yearbooks/Diplomas Various $150,000.00 $150,000.00 King Soopers Food and Supplies Per Unit $175,000.00 $175,000.00 McCandless Truck Centers Operations Bid $1,000,000.00 $1,270,000.00 Miracle Recreation Equip Playground Equip Sole Source $200,000.00 $225,000.00 Office Depot Office Supplies Contract $200,000.00 $280,000.00 OfficeScapes Educational Furniture Contract $150,000.00 $310,000.00 Procomputing Corporation Technology/Peripherals Quote $126,0000.00 None School Specialty Supplies and Equipment Various $100,000.00 $125,000.00 SNJ Juice (Inta Juice) Nutrition Services Sole Source $150,000.00 $80,000.00 Smucker Food Service Nutrition Services Per Unit $150,000.00 $90,000.00 Twotrees Windows Technology Contract $250,000.00 $250,000.00 Tyler Technologies Inc. Financial Software and Support Contract $149,832.27 $142,697.39 Tyson Foods, Inc. Nutrition Services Contract $275,000.00 $250,000.00 Grady’s Restaurant and Bar Supply Nutrition Services Bid $100,000.00 $100,000.00 US Food Service, Inc. Nutrition Services Bid $2,500,000.00 $1,900,000.00 Virco Educational Furniture Contract $150,000.00 $120,000.00 Vista Higher Learning Instruction Texts Contract $100,000.00 $200,000.00 Walmart Supplies/Materials Per Unit $100,000.00 $100,000.00 Waxie Sanitary Supply Warehouse/Purchasing Contract $200,000.00 $200,000.00 Wilson Language Training Fundations Books Contract $215,000.00 $215,000.00 Western Disposal Trash & Recycling Services Contract $300,000.00 $290,000.00 Zones Technology Bid $200,000.00 $200,000.00
BACKGROUND
This updated information is presented in an effort to streamline the District’s policy requirement that the Board approve all vendors to whom the District pays over $100,000 in a single fiscal year, per Board Policy DJ/DJA – Purchasing/Purchasing Authority. This is specifically to address vendors who provide goods that are not competitively bid, competitive bids that are extended into a new fiscal year, or FY21 newly awarded contracts.