Britton-Hecla School District 45-4 s2

Britton-Hecla School District 45-4 October 13, 2014 Board Meeting

The regular meeting of the Board of Education, Britton-Hecla School District 45-4, Marshall County, Britton, SD was held on Monday, October 13, 2014. President Cindy Olson called the meeting to order at 6:00 P.M. Board members present were Mandy Carlson, Arlin Elsen, Nick Fosness, Ryan Furman, Josh Hawkinson, and Cindy Olson. Board Member Troy Knecht was absent. Superintendent Kevin Coles, Business Manager Cathy Jones, HS Principal Carrie James, and Elementary Principal Kyla Richter, and visitors were, also, in attendance. ADOPT AGENDA: Motion by Elsen second by Furman and carried to adopt agenda with the correction to item 7E to read Void checks instead of ASBSD delegate, the deletion of item 15 Executive Session, and the addition of item 12A approve request for leave without pay. PLEDGE OF ALLEGIANCE: The Pledge was recited by all present RECEPTION OF VISITORS: Staff Members Sandy Anderson and Bev Dinger and ESG staff members Account Executive Gavin Benson and Project Manager Joe Henn COMMUNICATIONS: No communications to share. REPORTS: NESEC, Dan Yelkin’s transportation report, Building Committee and ESG staff presented the Comprehensive Facility Analysis Report/Proposal for our facility CONSENT AGENDA ITEMS: Motion by Furman, second by Carlson and carried to approve the consent agenda items as follow: Sept 15th board meeting minutes, financial reports, bills, open enrollment application FY15-10A which is within state statute, void check #16933 payable to MD Material in the amount of $155.50 and check #16947 payable to Really Good Stuff in the amount of $196.44, approve Candice Shofner, Michelle Lynde, and Mallori Rabenberg as volunteers, amend Jen Eye’s contract to remove all school play extra duty, amend Marcey Jones’s contract to add all school play extra duty in the amount of $1120.00, and approve hiring Tyra Gefroh as Assistant Gymnastics Coach in the amount of 2400.00, Jasmin Rodriguez and Skylar Redday as student custodians at $7.25/hour. GENERAL CAP OUT SPED PENSION FOOD OST/DE TRUST SER SEPTEMBER 2014 FUND FUND FUND FUND FUND FUND FUND BEGINNING 985,074.0 317,723 158,367 587,009 89,083. 6,593. 156,498 BALANCE 5 .11 .77 .53 26 07 .14 Revenue: Local 17,209.06 2,141.76 2,014.85 355.63 9,314.55 194.41 30,201.9 1 County 2,462.27 0.00 State 61,422.00 0.00 Federal 23,694.5 10,634.5 0.00 8 4 Total Revenue 81,093.33 25,836.3 2,014.85 355.63 19,949.0 194.41 30,201.9 4 9 1 Total to be Accounted 1,066,167. 343,559. 160,382. 587,365. 109,032. - 186,700. For: 38 45 62 16 35 6,398. 05 66 Bills 54,596.88 35,923.1 10,644.1 14,185.4 365.76 23,725.5 0 0 6 6 Payroll 175,376.46 18,541.4 2,548.20 474.40 1 Returned Ck -30.00 ENDING BALANCE 836,194.04 307,636. 131,197. 587,365. 92,268.6 7,238. 162,974. 35 11 16 9 82 49 CLAIMS APPROVED: Britton-Hecla School District, Payroll, General Fund Salaries-111344.12; Sp Ed Salaries-11824.37; Food Service Salaries-1665.63; OST/DE Salaries-238.51; Accounts Management-50.00; AFLAC, cancer/disability ins-361.41; Britton Trust and Agency, cafeteria plan-2519.20; Delta Dental, dental ins-1095.20; First Savings Bank, Health Savings Plan- 395.00; Horace Mann Life Insurance, TSA-3482.00; SD Supplemental Retirement Plan-1450.00; United Accounts-50.00; Washington National Insurance Co, cancer ins.-22.80; EFTPS-Income Tax, S.S. & Med.-41378.68; SD Retirement System-retirement contributions-21063.55. GENERAL FUND: A&B Business Equipment-Table Legs-700.35; Aberdeen Awards-CC Awards-212.00; Acme Tools - Fargo-Supplies-456.16; Anderson, Sandra -Reading Council Dues-30.00; Anderson, Sheila -Guidance Dues-50.00; AssetWorks-Fixed Assets Service- 1,500.00; Beck, Kelley -Mileage-233.10; Best Western Pierre-Travel-183.98; BH Football Club- Service-300.00; BHSU, SDSMG-Supplies-80.00; Britton Country Club-Golf Course Rent- 700.00; Britton Journal-Publishing-236.31; Britton Lumber And Home Center-Supplies-396.90; Cedar Shores-Lodging-84.95; Cengage Learning-Supplies-287.10; Century Business Products- Service-26.01; Classical Creations-Supplies-54.00; Cole Papers-Supplies-146.38; Coles, Kevin -Supplies-103.95; CWD-FS Supplies-233.30; Dakota Electronics-Maintenance-220.00; Dean Foods-Milk-48.52; Dinger, Beverly -Reading Council Dues-30.00; Earthgrains-FS Supplies- 262.50; Ellerton, Dee Ann -Background Ck Reimb-43.25; First Savings-ACH Fee-27.95; G & N- Bus Driver Training-100.00; Glover, Lynn -Reading Council Dues-20.00; Gomarko, Brenda -Background Ck Reimb-43.25; Harlow's Bus Sales-Labor-1,173.57; Hauff Mid-America Sports- Goal Post Pads-1,170.69; Hicks Equipment-Supplies-9.96; Holland Bros. Oil Co.-Supplies- 663.91; Holland Napa Auto Parts-Other Supplies-157.28; Imprest Account-Reimbursement (Entry/Reg Fees: SDASBO-50.00, NSU-48.00, Groton School-35.00, Milbank M Club-75.00, Webster Area School-30.00, Aberdeen Roncalli-30.00, Deuel School-30.00, Sisseton School- 55.00, Milbank Volleyball-60.00, Milbank HS NFL-13.50 SDGJA-45.00, Clark School-75.00; Supplies/Texts: Wells Fargo-249.64, Books Are Fun-11.00; Officials: Jorden Moench-80.00, Tim Steinwand-124.40, Peter Sykora-80.00, Bruce Junker-80.00, Troy Schilling-80.00, Tyler Middlestead-80.00, John Hettich-89.25, Chad Locken-89.25, Clay Nelson-89.256, David Planteen-89.25, Tanner Jondahl-124.40, Mitch Johnson-124.40, Mike Esser-80.00, Daren Lorenz-80.00, Virginia Needham-114.60, Steve Westby-333.80, Holly Solberg-85.00, Scott Deutsch-414.20, Eric Heath-299.60, Jacob Ebsen-160.00, Connie Knecht-299.60, Michael Perrion-151.60, Duane Meyer-185.00, Joe Giovannettone-251.60, Joanne Ebsen-185.00; Postage: Wells Fargo-16.15; Travel: Cathy Jones-79.40 )-4,672.89; Interp Store, The -Oral Interp Supplies-55.80; Jerke Irrigation-Service-275.60; Ken's Food Fair- Supplies-354.50; Luttrell, Lynda -Background Ck Reimb-43.25; Mader, Rodney -Background Ck Reimb-43.25; MARC-Supplies-384.13; Marco-Maintenance-1,649.00; Matheson Tri-Gas Inc-Supplies- 2,304.80; McGraw Hill School-Supplies-154.15; Meyer Hardware Hank-Supplies-714.51; Mid Central Educational Cooperative-Virtual School Classes-300.00; NE Educational Services Coop-Assessment-288.01; Northeast Area Elem Principals-Dues-70.00; Northeast Area Principals-Principal Dues-60.00; Office Max-Supplies-370.44; Pitney Bowes-Postage-97.96; Popplers Music -Vocal Music Supplies-23.50; Quarve Drug-Supplies-22.97; Rollin Stearns- Mileage-161.69; SD Unemployment Insurance-Unemployement Ins-287.16; Sterling Computers Corp-Supplies-251.96; Taylor Music-Instrumental Music Supplies-221.94; Training Room-Athl Supplies-214.71; Trust & Agency-Deposit Slips For Trust Fund-111.47; U.S. Food Service-Elem Supplies-22.52; Venture Communications-Telephone-184.02; Vex Robotics-Supplies-566.81; Wells Fargo-Supplies-1,274.59; Yelkin, Dianne -Dues And Class-80.00; Zastrow's Service- Labor-603.60; Zuehlke, Mary -Reading Council Dues-30.00; Fund Total: 25,880.60 CAPITAL OUTLAY: A&B Business Equipment-HS/Elem Desks/Chairs-15,700.79; City Of Britton-Water/Sewer-617.12; Connecting Point-Hitachi Projector-Elem-779.00; Full Circle Ag- Trans Fuel-7,147.99; Grobe's Grocery & Hardware-Bus Fuel-237.03; Otter Tail Power Co.- Electricity-4,845.56; Wells Fargo-Supplies Gasoline-44.67; Fund Total: 29,372.16 SPECIAL EDUCATION: Supplier-105.50; Provider-3218.82; Fund Total: 3,323.87 FOOD SERVICE FUND: Cease, Rose-Uniform Allowance-50.00; Cwd-Food-4,833.64; Dean Foods-Milk-2,558.28; Earthgrains-Food-504.57; Imprest Account-Reimbursement (Lunch Money Refund: Kristin Bennett-136.00)-136.00; Ken's Food Fair-Food-360.89; Meyer Hardware Hank-Supplies-43.98; SD Dept Of Ed-FS Food-945.03; Sunset Colony-Meals-3,769.58; U.S. Food Service-Food-4,596.92; Westwood Colony-Meals-1,338.10; Fund Total: 19,136.99 OST/DE: Dean Foods-OST Supplies-24.36; Ken's Food-OST Supplies-75.81; Fund Total: 100.17 EVALUATION FORMS: President Olson distributed Business Manager’s and Superintendent’s evaluation forms. President Olson appointed Mandy Carlson, Nick Fosness, and Ryan Furman to develop a new evaluation instrument to be used for superintendent’s evaluation after discussion of which items to add/delete. BOARD MEETING DATES: Motion by Fosness, second by Elsen and carried to set Oct 27, 2014 at 7:00 p.m. at the school for a board meeting inviting the public to discuss facility plans, Nov 5, 2014 at 5:00 p.m. for board retreat at the school to discuss the results of public meeting, and Jan 22, 2015 for a board retreat at 11:00 a.m. at Cindy Olson’s residence. CLASSIFIED POLICY: Motion by Elsen, second by Carlson and carried to delete the Classified Leave Policy and incorporate the leave information with the classified guidelines. ECONOMICS CLASS WAIVER: Motion by Hawkinson, second by Carlson and carried to approve the waiver for Economics Class and submit to the State. LEAVE WITHOUT PAY REQUEST: Motion by Furman, second by Hawkinson and carried to approve request for 4 days leave without pay to Stacy Bennett. PRINCIPALS’ REPORTS: Received Principals’ reports from Mrs. James and Mrs. Richter: Mrs. Richter reported on PT conferences, Inservice, Systems Change Conference and the one-to- one computers in 6th grade working very well. Mrs. James, also, covered PT conferences, Inservice, Systems Change Conference as well as the Jrs and Srs attending post high planning in Aberdeen and testing with ASVAB, National Merit and ACT. SUPERINTENDENT’S REPORT: Superintendent Coles’s report included: ASBSD region meeting on October 14th, ASBSD Delegate Assembly in November, NESC Retreat in November, athletics moving up procedure, shot clocks, and school closing procedures. NEXT MEETING: Next regular board meeting is Monday, November 10th at 5:30 p.m. ADJOURMENT: Motion by Elsen, second by Carlson and carried to adjourn at 9:40 p.m.

______Cindy Olson, Chairman Cathy Jones, Business Manager

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