Town of Hinton REGULAR MEETING OF COUNCIL AGENDA Tuesday, March 19, 2019 - 4:00 PM Council Chambers, Hinton Government Centre 2nd Floor, 131 Civic Centre Road Hinton, Alberta
TOWN COUNCIL MISSION Council serves the interests of our citizens to enable our community to reach full potential
All Council meetings are scent free. Please refrain from wearing scented products Page ORDER
1. Call to Order
ADOPTION OF AGENDA
1. Regular Council Agenda - March 19, 2019
COUNCIL MINUTES FOR ADOPTION
3 - 6 1. Regular Meeting of Council Minutes - March 5, 2019
7 - 9 2. Standing Committee of Council Minutes -March 12, 2019
CITIZENS "MINUTE WITH COUNCIL"
DELEGATIONS AND PRESENTATIONS
10 - 18 1. Automated Traffic Enforcement Annual Report - Presented by Todd Martens & St/Sgt Chris Murphy
19 - 39 2. Medically At Risk Drivers (MARD) - Presented by Caryn Bouchard & Sandra Gallimore (Evergreens Foundation)
ACTION ITEMS
40 - 47 1. Approval for Development in Direct Control District - 135 Mountain Street - Happy Creek Estates Ltd. - Presented by Dani Woodman
48 - 56 2. Asset Management Policy - Presented by Mindi Petkau
57 - 60 3. Request to Waive Property Tax Penalties – 828 Carmichael Lane - Presented by Terri Williams
61 - 63 4. Water Rate Bylaw #859-23 - Presented by Dale Woloszyn
64 - 66 5. Sewer Rate Bylaw #858-17 - Presented by Dale Woloszyn
67 - 70 6. Waste Rate Bylaw #933-3 - Presented by Dale Woloszyn
Page 1 of 72 Town of Hinton Regular Meeting of Council AGENDA March 19, 2019 Council Chambers
7. Direction from March 12, 2019 Standing Committee Meeting on Conceptual Plans for the Hinton Aquatic Centre
8. Notice of Motion: NELSON - That Council adopt a Maxwell Lake / Beaver Boardwalk vision prior to any request for decision by Administration for projects relating to this area.
9. Notice of Motion: MICHAELS - To direct Administration to bring back a report on FCSS advisory board options to a future Standing Committee for discussion.
INFORMATION ITEMS
71 - 72 1. Council Information Packages #1 and #2 for March 19, 2018
REPORTS FROM MAYOR, COUNCIL, CHIEF ADMINISTRATIVE OFFICER
1. Council Reporting (Training/Conferences, Committees, Community Events)
2. Chief Administrative Officer Report
3. Administrative Inquiries (Written)
NOTICES OF MOTION
IN CAMERA
1. Sawyer Drive Discussions (Freedom of Information and Protection of Privacy RSA 2000, Chapter F-25, Sections 23, 24, 25, and 27)
2. Recreation Centre Discussions: Sections 23, 24, 25, 27 of the FOIP Regulations
ADJOURNMENT
1. Call for Adjournment of Meeting
Page 2 of 72 DRAFT
TOWN OF HINTON
Minutes of the Regular Meeting of Council Held March 5, 2019 in Council Chambers
Present: Mayor Marcel Michaels, Councillors Trevor Haas, Ryan Maguhn, Dewly Nelson, Albert Ostashek, JoAnn Race, Tyler Waugh
Absent: Councillor
Administration in Attendance: Martin Taylor, Chief Administrative Officer, Carla Fox, Director of Corporate Services, Jace Rush, Interim Director of Infrastructure Services, Dale Woloszyn, Public Works Planning & Project Manager, Emily Olsen, Communications & Strategic Advisor, Lorraine Walker, Planner, Hans van Klaveren, Interim Director of Community Services, Todd Martens, Protective Services Manager, Terri Williams Legislative Services Coordinator, Wendy Anderson, Executive Assistant
Refer to the Regular Council Meeting Agenda package for March 5, 2019 for detailed background information.
ORDER
Mayor Marcel Michaels called the Regular Council meeting to order. The time was 4:00 p.m.
ADOPTION OF AGENDA
RACE - That the agenda be adopted as presented. Carried Unanimously
COUNCIL MINUTES FOR ADOPTION
1. Regular Meeting of Council Minutes – February 19, 2019 2. Standing Committee of Council Minutes – February 26, 2019
HAAS - That the Minutes listed above be approved as presented. Carried Unanimously
CITIZENS "MINUTE WITH COUNCIL"
Ellen Oust, a resident of Reimer Drive, expressed her appreciation for the opportunity to speak with Council during Council meetings. Ms. Oust spoke to previous partnerships with the Town of Hinton such as the skateboard park, Hinton Mountain Biking Park and Disc Club and feels these types of partnerships are successful. Ms. Oust feels parking on Reimer is not an issue for visitors to the Beaver Boardwalk and trail system, and suggested the Town approaches the Mormon Church for additional parking. Ms Oust also spoke to the budget and feels it is important that Council have a close look at
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the amount of the increase and look at deficiencies and opportunities to collaborate with partners so less duplication of services occurs.
ACTION ITEMS
1. 2019 Operating Budget
WAUGH - That council direct Administration to amend the 2019 budget allocating to the Community Grant Fund from the ATE fund a maximum of 30% as per the Town policy #078 with no further amount to be allocated from the ATE Reserve. Carried 4-3 For: Waugh, Ostashek, Nelson, Race Against: Maguhn, Michaels, Haas
NELSON - That the $184,387 currently allocated to the Rec Centre Steering Committee be re- allocated to the 2019 operating budget and utilized to offset tax increases and corresponding transfers to reserves be reduced. Carried 6-1 For: Haas, Maguhn, Michaels, Ostashek, Nelson, Race Against: Waugh
A break was called at 5:03 p.m. and the meeting reconvened at 5:13 p.m.
NELSON - That Council direct Administration to place $240,000 each fiscal year into a dedicated Recreation Centre Construction Reserve fund as per a 2% tax increase as presented in the 2019 Operating Budget. Carried Unanimously
HAAS - That Council approve the 2019 Operating Budget, as amended, requiring a taxation increase of approximately 4.4%. Carried Unanimously
OSTASHEK - That Council approve the 2019 Capital Budget, as amended, totaling $7,763,717. Carried Unanimously
2. Water Rate Bylaw #859-23
NELSON - That Council give Bylaw #859-23 first reading. Carried Unanimously
HAAS - That Council give Bylaw #859-23 second reading. Carried Unanimously
3. Sewer Rates Bylaw #858-17
MAGUHN - That Council give Bylaw #858-17 first reading. Carried Unanimously
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WAUGH - That Council give Bylaw #858-17 second reading. Carried Unanimously
MAGUHN - That Council give Bylaw 858-17 unanimous consent for third reading Defeated For: Haas, Waugh, Maguhn, Michaels, Ostashek, Nelson Against: Race
4. Waste Bylaw #933-3
NELSON - That Council give Bylaw #933-3 first reading. Carried Unanimously
HAAS - That Council give Bylaw #933-3 second reading. Carried Unanimously
INFORMATION ITEMS
1. Council Information Packages #1 and #2 for March 5, 2019
HAAS - That Council Information Packages #1 and #2 for March 5, 2019 be accepted for information. Carried Unanimously
REPORTS FROM MAYOR, COUNCIL, CHIEF ADMINISTRATIVE OFFICER
1. Council Updates (Training, Conferences, Committees, Community Events) Councillors reported on the various committees, meetings, and activities they attended since the last Regular Council meeting and what they plan on attending in the coming weeks.
2. Chief Administrative Officer Report
Martin Taylor, Chief Administrative Officer, provided an update on administrative matters.
3. Administrative Inquiries
There were no Administrative Inquiries.
NOTICES OF MOTION
NELSON - That Council adopt a Maxwell Lake / Beaver Boardwalk vision prior to any request for decision by Administration for projects relating to this area.
MICHAELS - To direct Administration to bring back a report on FCSS advisory board options to a future Standing Committee for discussion.
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IN CAMERA
WAUGH - That the Regular Meeting of Council move In Camera. Carried Unanimously
The time was 6:02 p.m. C. Fox, J. Rush, D. Woloszyn, E. Olsen, L. Walker, H. van Klaveren, T. Martens, T. Williams, and Wendy Anderson left the meeting.
M. Taylor left the meeting at 6:45 p.m.
NELSON - That the Regular Meeting of Council move out of In Camera. Carried Unanimously The time was 7:28 p.m.
ADJOURNMENT
WAUGH - That the Regular Meeting of Council adjourn. Carried Unanimously The time was 7:29 p.m.
______Mayor
______Director of Corporate Services
Initial Page 6 of 72 DRAFT
TOWN OF HINTON
Minutes of the Standing Committee Meeting Held March 12, 2019 Committee Room
Present: Mayor Marcel Michaels, Councillors Trevor Haas, Ryan Maguhn, Dewly Nelson, Albert Ostashek, JoAnn Race
Absent: Councillor Tyler Waugh
Administration in Attendance: Martin Taylor, Chief Administrative Officer, Hans van Klaveren, Diana Daley-Beckford, Interim Director of Community Services, Lorraine Walker, Planner, Jace Rush, Interim Director of Infrastructure Services, Ewa Arsenault, Maintenance Services Supervisor, Emily Olsen, Communications & Strategic Advisor, Todd Martens, Protective Services Manager, Terri Williams, Legislative Services Coordinator, Wendy Anderson, Executive Assistant
Also Present: Shane Budish & Randy Heaps, ISL Engineering & Land Services Ltd.
Refer to the Standing Committee Meeting Agenda package for March 12, 2019 for detailed background information.
ORDER
Deputy Mayor JoAnn Race called the Standing Committee meeting to order. The time was 4:00 p.m.
ADOPTION OF AGENDA
NELSON - That the Standing Committee Meeting Agenda of March 12, 2019 be accepted as presented. Carried Unanimously
CITIZENS "MINUTE WITH COUNCIL"
Beth MacCullum spoke to Council regarding the wetlands around the Maxwell Lake which are designated as Class A. Ms. MacCullum spoke to the various species found in the area.
Brittney Taylor spoke to Council regarding rentals costs in Hinton. The three most expensive places in Alberta are: Ft. McMurray, Calgary and Edmonton with Hinton placing close to second in the province. Ms. Taylor feels it is too expensive to live in Hinton and feels that Airbnb rentals are cutting into potential rental availability. Ms. Taylor feels more needs to be done to protect low and middle income residents and asked if a feasibility study is being done for low income housing.
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ACTION AND DISCUSSION ITEMS
1. Bench Advertising
NELSON - That Council direct Administration to advertise for a Request for Proposals and bring back a report to Council for decision to replace the private bench advertising contractor and enter into a new agreement. Consensus Achieved 4-2 For: Michaels, Maguhn, Ostashek, Nelson Against: Haas, Race
Ewa Arsenault left the meeting at 4:46 p.m.
2. Parks, Open Spaces and Trails Master Plan
MICHAELS - That Council direct Administration to bring back POST to a future Standing Committee meeting with a scaled back version including options pertaining to Sections 5.1 and 5.2. Consensus Achieved
ADDITIONAL INFORMATION
1. Urgent Matters from Council
2. Chief Administrative Officer Status Report
3. Executive Assistant Logistics Information
IN CAMERA
MICHAELS - That the Standing Committee Meeting of Council move In Camera. Carried Unanimously
The time was 5:43 p.m. S. Budish, R. Heaps, D. Daley-Beckford, L. Walker, E. Olsen, T. Martins and W. Anderson left the meeting.
T. Williams left the meeting at 6:55 p.m.
MICHAELS - That the Standing Committee Meeting of Council move out of In Camera. The time was 7:43 p.m. Carried Unanimously
MAGUHN – That Council direct the CAO to obtain conceptual plans for the Hinton Aquatic Centre. Consensus Achieved
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ADJOURNMENT
HAAS - That the Standing Committee meeting adjourn. Carried Unanimously The time was 7:47 p.m.
______Deputy Mayor
______Chief Administrative Officer
Initial Page 9 of 72 PROTECTIVE SERVICES
Automated Traffic Enforcement 2018 Year End Update March 19, 2019
The purpose of this memorandum is to provide the overall 2018 year end update for Automated Traffic Enforcement (ATE)
Program Heads:
• Protective Services Manager / Fire Chief – Todd Martens • Chief Administrative Officer (CAO) – Martin Taylor • RCMP Staff Sergeant – Chris Murphy
Purpose: • Manage Program • Oversee Day-to-Day Operations • Direct Contractor
The quarterly update will include the following:
1. Update on the Program 2. Speed Violations for 2018 – Company vs Private compared to 2017 3. Speed Violations for 2018 – Resident vs Non-Resident 4. Year End overall Violations and 2016, 2017, and 2018 comparables 5. ATE provincial changes and update
Emergency Services Building, 184 Eaton Road, Hinton, Alberta T7V 1Y5 Tel: 780-865-6009 Fax: 780-865-3369 Email: [email protected] Page 10 of 72 PROTECTIVE SERVICES
Emergency Services Building, 184 Eaton Road, Hinton, Alberta T7V 1Y5 Tel: 780-865-6009 Fax: 780-865-3369 Email: [email protected] Page 11 of 72 PROTECTIVE SERVICES
Emergency Services Building, 184 Eaton Road, Hinton, Alberta T7V 1Y5 Tel: 780-865-6009 Fax: 780-865-3369 Email: [email protected] Page 12 of 72 PROTECTIVE SERVICES
Emergency Services Building, 184 Eaton Road, Hinton, Alberta T7V 1Y5 Tel: 780-865-6009 Fax: 780-865-3369 Email: [email protected] Page 13 of 72 PROTECTIVE SERVICES
Emergency Services Building, 184 Eaton Road, Hinton, Alberta T7V 1Y5 Tel: 780-865-6009 Fax: 780-865-3369 Email: [email protected] Page 14 of 72 PROTECTIVE SERVICES
Emergency Services Building, 184 Eaton Road, Hinton, Alberta T7V 1Y5 Tel: 780-865-6009 Fax: 780-865-3369 Email: [email protected] Page 15 of 72 PROTECTIVE SERVICES
Emergency Services Building, 184 Eaton Road, Hinton, Alberta T7V 1Y5 Tel: 780-865-6009 Fax: 780-865-3369 Email: [email protected] Page 16 of 72 PROTECTIVE SERVICES
Emergency Services Building, 184 Eaton Road, Hinton, Alberta T7V 1Y5 Tel: 780-865-6009 Fax: 780-865-3369 Email: [email protected] Page 17 of 72 PROTECTIVE SERVICES
Guideline Changes:
1. Traffic Safety Plan – Police agencies and municipalities must have a clear strategy to justify the use of photo radar, backed up by Collison data due March 2020. 2. Role Clarity – Better defined roles and responsibilities will foster accountability - March 2019 3. Definitions – Defining key terms will provide clarity for municipalities – March 2019 4. Prohibiting Photo Radar in Transition zones – Photo radar will not be allowed on the highway where the posted speed limit changes and the area immediately adjacent to speed limit signs. Conventional enforcement is still allowed – June 2019 5. Prohibiting Photo Radar ion high-speed multi-lane corridors – Photo radar locations on high-speed multi-lane corridors must have documented safety concern. Conventional enforcement is still allowed – June 2019 6. Data collection – Improved data collection and reporting will tie photo radar operations to traffic safety outcomes – March 2020 7. Public awareness and transparency – Municipalities are required to post all upcoming photo radar locations and their rationale on the municipal website and update the information monthly – June 2019
Proposed Future Guidelines Changes:
The Alberta Government will work with the police and municipalities to develop more stringent photo radar guidelines:
1. Restrictions to clarify operations (cannot be used with speed reduction as sole rationale for placement) 2. Site Selection according to evidence-based criteria (collision data) 3. Enhanced Data Collection to justify operations and evaluation consistently
Emergency Services Building, 184 Eaton Road, Hinton, Alberta T7V 1Y5 Tel: 780-865-6009 Fax: 780-865-3369 Email: [email protected] Page 18 of 72
West Yellowhead Transportation Working Group
Rural Regional Alternate Transportation for Seniors Project -Hinton-
Sandra Gallimore
Hinton Social Housing-The Evergreens Foundation
Caryn Bouchard
Family Community Support Services-Town of Hinton
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Overview of the West Yellowhead Region-MARD Working Group Activities 2018-2019
The Medically At-Risk Driver Centre (MARD Centre) is located in the Department of Family Medicine at the University of Alberta. Alternate transportation for seniors (ATS) is one of MARD’s priority areas of research. Transportation is essential to maintaining the health, independence, and social inclusion of seniors. Although the private automobile is the most common and preferred method of transportation, not all seniors have access to one. Conventional public transportation is unavailable in almost all rural areas of the province due to costs of service delivery, low population densities, and long distances between residents and businesses. As a result, some rural communities in Alberta have implemented ATS services. These services most often consist of a not-for-profit service provided via a handivan, minivan, and/or a bus or through private vehicles with volunteer drivers. Often these ATS services transport small numbers of people great distances (e.g., medical transportation) or provide transportation within a confined jurisdiction (e.g., in-town). Over the next several decades, the demand for coordinated ATS services in rural areas will increase significantly due to the aging of the population, the steadily increasing number of seniors who are transportation disadvantaged due to health and/or mobility challenges, and the regionalization of many services.
Over the last 6 years, MARD has worked with rural and remote communities in developing and implementing ATS services. Communities that we have worked with include Wainwright, Pincher Creek,
Big Lakes County, the Sturgeon Region Working Group, and the West Yellowhead Working Group. In addition, MARD has conducted a provincial survey on the unmet transportation needs of seniors and persons with disabilities (see mard.ualberta.ca) and has developed a Toolkit for the Implementation of
Alternate Transportation for Seniors in Alberta. The Transportation Toolkit is available online and in a hard copy format, with both versions available at no cost (see https://cloudfront.ualberta.ca/-
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/media/mard/toolkit_2016-02-23_338x451/transportation-toolkit-web-mar21.pdf). As of March 31,
2018, there has been 1154 downloads of the toolkit, with 500 disseminated in hard copy format.
In September, 2017, MARD issue an RFP to interested rural coalitions (e.g., Alberta community organizations, rural municipalities, counties, or municipal districts) to work with MARD on developing a regional ATS service in a rural area in Alberta. Adjudication of the submitted proposals occurred in
February 2018. Due to the strengths of the applications received, MARD elected to award two grants for the one-year Rural Regional ATS Project. The West Yellowhead Region was one of two successful applicants, with the Sturgeon Region being the second recipient. The West Yellowhead Region partnership consists of members from Edson, Grande Cache, Hinton, Jasper, and Yellowhead County. Over the past 11 months, the West Yellowhead Region Working Group has worked collaboratively on the development of a model of alternate transportation services for seniors.
A. Environmental Scan of Existing Transportation Services
1. Hinton and Edson have existing services that are meeting the needs or the services but are in the
process of being improved to meet the needs.
2. Jasper’s need for alternate transportation services for seniors is predicted to increase due to the
Jasper Senior’s Society relinquishing ownership of the bus to the municipality.
3. Yellowhead County does not have a service and is in need. Wildwood currently has the
Community Connector bus with limited service.
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B. Developing a Project Plan
In addition to the environmental scan of transportation services in the region, the Working Group has worked on the development of a Project Plan that has included:
1. Developing vision and mission statements,
2. Identifying key stakeholders in the region including medical services given that one of the
primary challenges identified by the Working Group was the need for medical transportation
within and outside the region (e.g., for medical appointments in Edmonton and Hinton). Those
stakeholders included:
a. Primary Care Networks
1. McLeod River PCN (Edson Medical Centre – 16 physicians; Fox Creek
Medical – 3 physicians ; Whitecourt Associate Medical Clinic – 7
physicians); Whitecourt Life Medical Clinic – 6 physicians); Mayerthorpe
Family Practice Associates – 5 physicians and a geriatrician services once a
month in Mayerthorpe)
2. Bighorn PCN (Grande Cache Medical Clinic – 3 physicians; Hillcrest
Medical Associates – 3 physicians)
b. Other medical services/clinics in the region or in major centres
i. Within the Region (Hinton Medical Clinic – 9 physicians; Jasper Health Care
Services – Family Physicians and Hospital; Cottage Medical Clinic – 8
physicians)
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ii. Medical Clinics outside the Region
Clinics Community
Barrhead Medical Clinic Barrhead
Associate Medical Clinic Westlock
Pembina Medical Clinic Westlock
Claro Clinic Drayton Valley
Malone Clinic Drayton Valley
Shale Medical Clinic Drayton Valley
Grove Medical Centre Spruce Grove
King Street Clinic Spruce Grove
Parkland Medical Clinic Spruce Grove
Spruce Pro Family Clinic Spruce Grove
Symphony Medical Clinic Spruce Grove
Tri-Wellness MD Centre Spruce Grove
Westgrove Clinic Spruce Grove
Westland Family Clinic Spruce Grove
Main Street Clinic Stony Plain
Meridian Medical Clinic Stony Plain
c. Other Key Stakeholders
i. Transportation Service Providers
1. Edson – ESTS
2. Hinton – Town of Hinton: FCSS- Transit (First Canada) and Freedom Express,
Pine Valley Lodge, and Neighbourlink Hinton
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3. Jasper – Seniors society operates the bus on a limited basis
4. West Yellowhead – Community Connector bus in Wildwood that has
specific limited routes (Evansburg, Drayton Valley), and is available for
private bookings
5. Grande Cache – Community bus will do door-to-door once a week
6. Sun Dog – SunDog Transportation and Tours has a daily shuttle service
between Edmonton, Edson, Hinton and Jasper, with pick-ups and drop-offs
available at the Edmonton International Airport and the WEM (Leaves
Jasper at 0700, Hinton at 0820, arrives WEM at 1125 and EIA at 1230).
Departs EIA at 1515, WEM at 1600 arriving at Edson at 1815, Hinton at 1910
and Jasper at 2000).
C. Identifying the High Priority of Medical Appointments
One of the primary challenges identified was the need to travel long distances for medical
appointments in Edmonton and Hinton. The Working Group reached out to Sun Dog
Excursions as they have been providing service from Jasper to Edmonton for 12-13 years, with
medical excursions introduced 8-9 years ago. Currently, daily service is from Jasper departing at 0700
hours with stops in Hinton at 0820; Edson 0930; arriving at West Edmonton Mall [WEM] at 11:25; and
at the EIA at 12:30. The return trip departs EIA at 15:15; WEM at 1600; Edson 1815; Hinton 1910;
arriving in Jasper at 2000. For the daily service, Sun Dog arranges the taxi in Edmonton (from
Fantasyland Hotel) to take clients to their medical appointments once in Edmonton. Once clients have
finished their appointments, clients call Sun Dog to arrange for a taxi back to the Sun Dog pick-up
location. From December to March, Sun Dog also provides an Express Service to the Edmonton
International Airport (does not stop at WEM). This service runs 3 days a week and departs Jasper at
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1000, arrives in Hinton around 1100, Edson around 1200, and EIA at 1400. Continuing service to
downtown Edmonton is available through the Edmonton Transit System (ETS). The express bus leaves
EIA at 1630. A teleconference was held with Sun Dog Excursions on February 7, 2019 with
conversations ongoing.
D. Raising Awareness of Existing Transportation Services
The Working Group identified the need to raise awareness of the existing Sun Dog transportation service
(once daily run to Edmonton) and to gauge the demand/need for an additional run in the future. This would include:
1. Developing marketing materials (e.g., brochures with information about the medical excursions)
2. Holding town hall meetings/community events to share information about the service. Sun Dog
has indicated their willingness to attend these town hall meetings.
3. Increasing awareness in the medical community of the existing Sun Dog services, particularly for
referrals to larger centres for medical appointments.
E. Going Forward 1. Sharing Information about current and new transportation services through: I. Council II. Interagency III. Community
2. The West Yellowhead Working Group will continue to work on this project until there are ways and means for persons who use wheelchairs, walkers or others with other mobility issues have access to proper, comfortable, reliable, affordable and sustainable transportation services.
And to continue to improve the transportation services provided as the needs arise.
The needs will be assessed through:
-surveys on SUNDOG bus routes -questionnaires in all communities
Page 25 of 72 Thursday, April 18th 6:30pm at the Hinton Centre Light refreshments will be served
W e s t Y e l l o w h e a d T r a n s p o r t a t i o n W o r k i n g G r o u p P r o j e c t GETTING TO & FROM APPOINTMENTS IN LARGER CENTRES
A S S I S T I N G I N M E E T I N G R E G I O N A L T R A N S P O R T A T I O N S E R V I C E N E E D S
West Yellowhead Transportation Working Group with Medically at Risk Driver (MARD) Centre have been working to create a Regional Alternate Transportation for Seniors ( ATS) service
Page 26 of 72 3/15/2019
WEST YELLOWHEAD TRANSPORTATION WORKING GROUP RURAL REGIONAL ALTERNATE TRANSPORTATION FOR SENIORS PROJECT
TRANSPORTATION PROJECT – HINTON
BACKGROUND
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THE NEED
A provincial Transportation Needs Assessment done by the Medically At- Risk Driver Centre (MARD) in 2017 - 2018 showed unmet transportation needs of seniors and persons with disabilities in Alberta.
THE PROPOSAL
MARD to work with a Rural Area in Alberta to develop a regional alternate transportation for seniors (ATS) service
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WHO/WHAT IS MARD?
• The MARD Centre is located in the Department of Family Medicine at the University of Alberta. • Alternate transportation for seniors (ATS) is one of MARD’s priority areas of research. Transportation is essential to maintaining the health, independence, and social inclusion of seniors.
MARD MEMBERS (working with the project team)
Bonnie Dobbs, PhD, Director of MARD Emily Hussey, BSc, Research Coordinator, MARD
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MARD RURAL/REMOTE ATS PILOT PROJECTS
1. Wainwright and District Handivan Society – implementing a rural ATS service
2. Wetaskiwin – Implementing Ride-Scheduling Software 3. Pincher Creek – Developing a Rural ATS Service
4. Big Lakes – Developing and implementing a rural remote ATS service
5. West Yellowhead Region – Developing and implementing a rural regional service 6. Sturgeon Region – Developing and implementing a rural regional service
WEST YELLOWHEAD TRANSPORTATION WORKING GROUP PROJECT
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THE GOAL The goal of this project is to successfully develop and/or implement a regional ATS service in a rural area in Alberta
Area chosen - West Yellowhead Region
WEST YELLOWHEAD TRANSPORTATION WORKING GROUP
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VISION AND MISSION STATEMENTS
• Vision Statement: West Yellowhead Region connects communities through transportation services for the well-being of all residents – supporting people’s needs to access services.
• Mission Statement: Members of the West Yellowhead Transportation Committee collaborate to develop and sustain an affordable and accessible transportation solution for our residents.
MEMBERS OF THE WORKING GROUP
HINTON REPRESENTATIVES • Caryn Bouchard, Manager, Hinton FCSS (Replaced Olga Uloth, FCSS Manager) • Sandra Gallimore, Hinton Social Housing, the Evergreen Foundation
JASPER REPRESENTATIVES • Kathleen Waxer, Director, Jasper FCSS • Lisa Riddell, FCSS Community Development Specialist, Jasper
YELLOWHEAD COUNTY REPRESENTATIVE • Wendy Robinson, Supervisor, Yellowhead County FCSS
EDSON REPRESENTATIVES • Sung Ho Yun, Occupational Therapist, Edson • Maggie Gibbons, CDM Nurse, McLeod River PCN • Tanya Byers, Manager, Edson FCSS
GRANDE CACHE REPRESENTATIVES • Coralee McLaughlin, Bighorn PCN
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PROJECT PLAN
HINTON TRANSPORTATION OPTIONS
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FAMILY COMMUNITY SUPPORT SERVICES TOWN OF HINTON • For more information on Hinton Transit or Freedom Express – call Hinton FCSS 780-865-6036 – Monday to Friday 8am to 4pm
FCSS - TOWN OF HINTON HINTON TRANSIT • Monday-Friday 8am to 8pm • *Transportation available to meet SunDog evening drop off at Freson Bros. Hill location* • *SunDog bus arrives at 7:15pm at Freson Bros. Hill location* • Saturday 8am-6pm • NO SERVICE SUNDAYS & STATUTORY HOLIDAYS
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FCSS - TOWN OF HINTON HINTON FREEDOM EXPRESS • Monday to Friday 8am to 4:30pm • *Transportation available to meet SunDog bus morning pick up at Freson Bros. Hill location* • *SunDog bus leaves at 8:15am at Freson Bros. Hill location* • For Freedom Express bookings contact 780-817-0498
NEIGHBOURLINK HINTON
• By appointment • Phone to schedule a ride 780-865-0389 • Town and out of town service based on availability
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PINE VALLEY LODGE BUS
• Operates on Tuesdays only 8am - 8pm • By appointment • 780- 865-7366
SUNDOG TRANSPORTATION Jasper – Hinton – Edson – Edmonton (ENTWISTLE) Connector
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SUNDOG TRANSPORTATION
• Airport • Medical Appointments • West Edmonton Mall Shopping • Other Social Events – Edmonton Transit System – Meet Friends and/or Relatives – Taxi Service to Edmonton Area
SUNDOG TRANSPORTATION
• Call Sundog @ 1-888-786-3641 to make further personal arrangements • OFFICE HOURS 7:00am – 6:00 pm
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FUTURE STEPS
SHARING INFORMATION
• About current and new transportation services through: • Council • Interagency • Community
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COMMUNITY
• The West Yellowhead Working Group will continue to work on this project until there are ways and means for persons who use wheelchairs, walkers or others with other mobility issues have access to proper, comfortable, reliable, affordable and sustainable transportation services. • And to continue to improve the transportation services provided as the needs arise. • The needs will be assessed through: - surveys on SunDog bus routes -questionnaires in all communities
EVENT We invite you to our Community event @ Hinton Centre on Thursday, April 18th at 6:30pm REFRESHMENTS WILL BE SERVED
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TOWN OF HINTON REQUEST FOR DECISION
DATE: March 14, 2019
TO: REGULAR MEETING OF COUNCIL OF MARCH 19, 2019
FROM: Dani Woodman, Sr. Development Officer
REVIEWED BY: Lorraine Walker, Planner
APPROVED BY: Martin Taylor, Chief Administrative Officer
RE: Approval for Development in Direct Control District 135 Mountain Street - Happy Creek Estates Ltd.
Recommendation:
That Council:
1. Approves Development Permit No. 9812 as presented.
Concluding Statement
The purpose of the Development Permit No. 9812 is to provide additional affordable housing within an existing housing complex. Because the development is taking place in a Direct Control District, Council is required to approve the development permit, as per the MGA and the Land Use Bylaw.
Conformance of recommendation to existing laws and Hinton Council plans
Conforms with: Yes/No/ Comments Partial Municipal and Provincial Yes Municipal Government Act, RSA 2000, Chapter M-26 current Laws as at January 1, 2018 • Municipal Part 17 Planning and Development - S. 641(1-4) Government Act Community Sustainability Yes The development follows the principles of sustainability as Plan reflected in the five themes. Council Strategic Plan Yes The development supports the vision, goals and strategies 2017 - 2021 defined by Council. Long Term Capital Plan or Yes Provincial Grant money received $957,141.00. Adopted budget Other plans or policies n/a • West ASP #1117 Yes • East ASP #1118 • MDP #1084
Page 40 of 72 Page 2 of 2
Background / Introduction
Happy Creek Estates Ltd. is an affordable housing complex located at 135 Mountain Street. Five (5) original buildings were completed on July 1, 2010 and contain forty-seven (47) units; one (1) unit is owner occupied and one (1) unit is an owner occupied office. The remaining existing forty-five (45) units are occupied.
The Town of Hinton and Happy Creek Estates Ltd. entered into the Amendment Agreement - 2019 on March 5, 2019. The Amendment Agreement added one (1) additional 3-storey apartment building (the “New Building”) to the existing complex; the New Building contains nine (9) one-bedroom units. This brings the total affordable housing units in the complex to fifty-six (56).
Options
1. Council approves the Development Permit No. 9812 as presented by Administration. 2. Council amends the Development Permit No. 9812.
Administration Assessment of Options and Conclusion
The location of Development Permit No. 9812 requires Council approval as the formal process for development taking place in a Direct Control District. Content within the Development Permit follows standard terms and conditions for the application.
Administration recommends Council gives approval to Development Permit No. 9812 to follow this process.
Attachments
1. Proposed Development Permit No. 9812.
Page 41 of 72 PERMIT NUMBER: ATTACHMENT 1 9812
Town of Hinton Your permit is VALID as of
March 26, 2019 DEVELOPMENT PERMIT (provided there is no appeal of the decision) DIRECT CONTROL - Medium to High Density Multiple Dwelling
Development Involving: Direct Control - Multi-Dwelling Unit (9-unit apartment building)
Applicant: Happy Creek Estates Ltd.
Civic Address: 135 Mountain Street
Legal Description: Plan: 082 4589; Block: 11; Lot: 13
Please ensure you have read and understand all Conditions of this Development Permit. Should you require clarification of any of the Conditions, please contact Planning & Development @ 780-865-6010.
Approved by the Development Authority, as per the application and submitted site plan and subject to the following Conditions, as per Land Use Bylaw #1088 Section 4 S-DC Direct Control:
GENERAL:
1. This Development Permit approves the development of a 9 (nine) unit 3-storey apartment building, identified as “New Building”.
2. The Applicant shall ensure all development complies with any other municipal, provincial or federal government regulations and policies. The Applicant is required to obtain Provincial Permits (e.g. building, electrical, plumbing and gas permits) to satisfy the conditions of the Alberta Safety Codes Act. The Applicant is required to inquire with the authorized agencies regarding these permits.
3. The Applicant shall provide a copy of the building permit to the Town of Hinton prior to any construction of buildings.
4. The approval of this Development Permit is based on the following plans and drawings prepared by Brad Humphrey Architect Ltd., date stamped July 27, 2018:
- A1-00: Site Plan - A2-01: Basement Floor Plan - A2-02: Main Floor Plan - A2-03: Second Floor Plan - A2-04: Third Floor Plan - A2-05: Roof Plan - A3-01: Front Elevation; Right Elevation - A3-02: Back Elevation; Left Elevation
5. Upon completion of the 9-unit multi-dwelling unit and prior to occupancy, place civic address in a prominent position, visible from the street, near the main entrance of the building.
6. The approval of this Development Permit is based upon the approved Amendment Agreement - 2019, dated March 5, 2019 and registered on Title.
7. All consumption of water shall be metered. Size and type of water metre to be determined by the Town of Hinton Public Works Department.
8. The Development Authority may call upon the four thousand five hundred dollar ($4,500.00) development deposit at such time that the Development Authority determines appropriate in the event that:
a) The Applicant has failed to comply with any provision of this Development Permit; b) The Development Permit is suspended or cancelled; or
Page 42 of 72 Page 2 Planning & Development Development Permit No. 9812
c) Work has been commenced under this Development Permit but has not been properly completed within a reasonable period of time, as determined by the Development Authority.
*Note: Development Deposit paid as per Receipt #0664815 dated March 4, 2019.
9. The Applicant shall ensure that all requirements under this Development Permit are completed within two (2) years from the Validation Date of this Development Permit.
10. The Applicant shall ensure that all development complies with provincial and federal government regulations and policies.
11. The Applicant shall provide to the Town a Surveyor’s Certificate or an Alberta Land Surveyor’s Real Property Report showing the location of the development upon completion of the building’s foundation.
SITE:
12. On-site grading shall be developed to ensure positive storm water drainage. All developed grades shall be compatible with adjacent properties and roadways. On-going storm water management will be the responsibility of the landowner.
13. The on-site parking requirements for this development shall be provided in accordance with the submitted plans and drawings and in accordance with the following:
- Dwelling Units - One (1) parking space per Unit (all units are one (1) bedroom).
All parking areas shall be developed in accordance with submitted and approved plans and drawings; this includes resident and visitor parking spaces.
14. Location, dimensions, quality and aesthetic character of the Multi dwelling unit shall conform to the submitted plans and drawings and shall be compatible with existing buildings on site. Exterior design and finish of the building shall be in accordance with the submitted plans and drawings. This includes finishes, materials and colour.
15. The development of all driveways, manoeuvring aisle, parking areas and access shall be hard surfaced, marked, painted and/or signed; all parking areas, manoeuvring aisles and access areas shall be curbed (concrete) in accordance with the approved plans and drawings.
16. On-site illumination of parking areas shall be done in such a manner that ensures safety but does not create a nuisance for adjacent properties or roadways.
17. Prior to construction proceeding, confirm location of all utilities, easements and associated surface structures to ensure there is no conflict with the proposed development.
18. The Developer shall ensure no Municipal Improvements (including but not restricted to: sidewalks, boulevards, boulevard landscaping, roads, curbs, gutter, etc.) are damaged during the completion of this development, and that any damage to the Municipal Improves shall be repaired to original or better standards.
OCCUPANCY:
19. Approved Building Permit drawings shall be reviewed by the Fire Chief and/or Designate within two (2) weeks of the developer receiving approval. The Fire Chief and/or Designate will review and provide comment.
20. The Developer will provide the Fire Chief and/or Designate with thirty (30) days’ notice of the requested date of opening to initiate the process of obtaining an inspection date so that an Occupancy Certificate can be achieved prior to opening day.
LANDSCAPING:
21. Landscaping and associated surface features shall be completed in accordance with the approved Site and Landscaping Plan (type, size, number and location) within six (6) months of occupancy. All species shall be hardy to the Hinton region, capable of healthy growth in Hinton. All landscaping improvements will be the responsibility of the landowner to maintain and, if necessary, replace if the initial improvements are not achieved to the satisfaction of the Development Authority.
Page 43 of 72 Page 3 Planning & Development Development Permit No. 9812
Section 2-11 APPLICANT RESPONSIBILITIES The Applicant requesting a Development Permit shall ensure that:
a) A statement that the proposed development conforms with Hinton’s Minimum Engineering Design Standards and applicable guidelines and Infrastructure Master Plans;
b) Development does not commence until a Development Permit has been approved and issued;
c) All approvals, licenses or permits are obtained from regulatory departments or agencies, as required, prior to commencing Development;
d) Copies of all approvals, licenses or permits issued for the Development are provided to the Development Authority;
e) Copies of all approvals from the appropriate regulatory agencies are provided to the Development Authority.
Section 3-51 PARKING STALL REQUIREMENTS
Residential Use Minimum Required Multi-Dwelling Unit Development ≤ one bedroom per 1 per Dwelling Unit (See Guest Parking) Dwelling Unit*
*For Multi-Dwelling Unit developments, consideration shall be given to the parking and storage of recreation vehicles and equipment.
Guest Parking: In addition to the total number of parking stalls required for Multi-Dwelling Unit developments and Assisted Living Facilities, there shall be one (1) additional space per every eight (8) dwelling units, which must be assigned and identified as guest parking.
Section 3-56 LANDSCAPING & GRADING
GENERAL REQUIREMENTS a) All required plant material shall be capable of healthy growth in Hinton; b) All portions of a Parcel not covered by a Building, Structure, parking stall or access or egress space shall be landscaped and maintained to the satisfaction of the Development Authority; c) Existing shrubs and trees retained on a Parcel may be considered as part of the total landscaping requirement; d) All landscaped areas shall be designed to facilitate effective surface drainage;
e) Where existing site conditions make it difficult to achieve full compliance as otherwise required by this Bylaw, the Development Authority may allow a variance from the landscaping standards;
f) Where, during development, there are areas requiring leveling, filling, or grading, the topsoil shall be removed before work commences, stockpiled, and then replaced following completion of the work;
g) Site grading shall be in accordance with Hinton’s Minimum Engineering Design Standards or a specific Grading Master Plan as adopted by Council;
h) Parcel grades shall not be altered in future development from the Record Grade Plan submitted to the Development Authority for final acceptance;
Residential Districts: i) The front yard shall be landscaped to a minimum of forty percent (40%) of the front yard area; this area will not be used for parking or driveway;
j) For Parcels of irregular shape, corner lots or Parcels located on the bulb of a cul-de-sac, the required landscaping will be at the discretion of the Development Authority;
Page 44 of 72 Page 4 Planning & Development Development Permit No. 9812
You are hereby authorized to proceed with the development specified provided that any stated conditions are complied with and development is in accordance with any approved plans and applications.
Should an appeal be made against this Decision to the Inter-Municipal Assessment, Review, Subdivision and Development Appeal Board (IMARSDAB), this Development Permit shall be null and void.
Date of Decision: March 4, 2019
Date of Advertisement: March 14, 2019
Validation Date of Development Permit: (provided there is no appeal of the decision) March 26, 2019
Expiration Date of Development Permit: March 25, 2021
Marcel Michaels Mayor, Town of Hinton /dw
ADVISORY COMMENTS:
This Development Permit has been issued under Land Use Bylaw #1088.
The issuance of this Development Permit, in accordance with this Notice of Decision, is subject to the Condition that it does not become effective until twenty-two (22) days after the date of the decision.
The Land Use Bylaw provides that the Applicant, claiming to be affected by this Decision of the Development Authority, may appeal to the IMARSDAB within twenty-one (21) days after the date of the decision.
This Development Permit, issued in accordance with this Notice of Decision, is valid for a period of twenty-four (24) months from the date of validation.
If, after twelve (12) months from the date of validation, this development has not been commenced or carried out with reasonable diligence, this Development Permit shall be null and void.
No person shall construct, erect, alter, repair or demolish any building, structure, or thing, or excavate or fill in any land in any manner which disturbs the quiet, peace rest, enjoyment, comfort or convenience of the neighbourhood or of the persons in the vicinity within the following prescribed times:
Monday through Saturday 22:00 to 07:00 hours (10:00 p.m. to 07:00 a.m.) Sunday 19:00 to 10:00 hours (7:00 p.m. to 10:00 a.m.)
Page 45 of 72 Page 5 Planning & Development Development Permit No. 9812
The following information is provided for your knowledge and understanding. If there are any questions regarding this information, please contact Planning & Development @ 780-865-6010.
Section 3-58 OWNER RESPONSIBILITIES
Registered Owner responsibilities include: a) Ensuring that grading is completed and conforms to Hinton’s Minimum Engineering Design Standards; b) Providing a Record Grade Plan to the Development Authority where required; c) Ensuring that grading is maintained to continue to provide effective site drainage; d) Ensuring that swales are kept free from any obstruction; e) Maintaining common drainage paths at the property line (the responsibility for maintenance lies with both Registered Owners).
Section 1-11 to 1-14 of the Land Use Bylaw #1088 reads as follows:
Bylaw Enforcement & Penalties
1-11 LAND USE BYLAW ENFORCEMENT
Means of Enforcement:
a) The Development Authority or a designated peace officer and/or bylaw officer may enforce the provisions of this Bylaw, or the conditions of a Development Permit pursuant to the Provincial Offences Procedure Act, as amended from time to time; b) Enforcement may be by violation ticket, notice of violation or any other authorized action to ensure compliance; c) The enforcement powers granted to the Development Authority under this Bylaw are in addition to any enforcement powers that Hinton or any of its peace officers may have under the Provincial Offences Procedure Act. The Development Authority may exercise all such powers concurrently.
Offence under the Bylaw:
d) Any Registered Owner, lessee or occupant of land, a Building, a Structure or a Sign thereon, who, with respect to such land, Building, Structure or Sign: i. contravenes, or; ii. causes, allows or permits a contravention of any provision of this Bylaw, commits an offense; e) It is an offence for any person to commence or continue Development for which a Development Permit is required but has not been issued, has expired, has been revoked or suspended, or which is in contravention of a condition of a Development Permit under this Bylaw. f) It is an offence for a person to prevent or obstruct a designated officer from carrying out any official duty under this Bylaw or the Act.
1-12 RIGHT OF ENTRY & AUTHORITY TO ENFORCE
Pursuant to the Act, the Development Authority or a designated peace officer may enter into or upon any land or Structure within municipal boundaries for the purpose of conducting any inspection to determine compliance with, or to otherwise ensure compliance with, the Bylaw, where:
a) Reasonable notice (a minimum of forty-eight (48) hours) has been given to the Registered Owner or occupant of the property; b) The property is entered at reasonable hours (generally between 8:00 a.m. to 6:00 p.m. for residential properties and between 8:00 a.m. to 10:00 p.m. for non-residential properties); c) In an emergency, or in extraordinary circumstances, the designated officer need not give reasonable notice or enter at a reasonable hour and may do things referred to above without the consent of the Registered Owner or occupant.
1-13 SPECIFIED PENALTIES FOR OFFENCES
a) Without restricting the generality of subsection (b), the following fine amounts are established for use on notices of violation and violation tickets if a voluntary payment option is offered:
Table 1 – Minimum Specified Penalties
* for a second offence, on a Parcel of Land within a twelve (12) month period ** for a third and any additional offences, on a Parcel of Land within a twelve (12) month period; Page 46 of 72 Page 6 Planning & Development Development Permit No. 9812
b) A person who is guilty of an offence is liable in an amount not less than that established herein, and not exceeding $10,000.00, and to imprisonment for nor more than six (6) months.
1-14 VOLUNTARY PAYMENT
A person who commits an offence may, if a violation ticket is issued in respect of the offence and specifies the fine amount established by this Bylaw for the offence, make a voluntary payment equal to the specified fine.
Page 47 of 72 TOWN OF HINTON REQUEST FOR DECISION
DATE: March 14, 2019
TO: REGULAR COUNCIL MEETING OF MARCH 19, 2019
FROM: Mindi Petkau, Land Coordinator
REVIEWED BY: Carla Fox, Director of Corporate Services Diana Daley-Beckford, Interim Director of Planning and Development
APPROVED BY: Martin Taylor, Chief Administrative Officer
RE: Asset Management Policy
Recommendation:
1. That Council approve Asset Management Policy PD-6100 as presented.
Concluding Statement
The Asset Management Policy sets the vision and principles of Asset Management for the organization. Once approved, Administration will use this document as the foundation to continue building the Asset Management Program.
Conformance of recommendation to existing laws and Hinton Council plans
Conforms with: Yes/No/ Comments Partial Municipal and Provincial N/A Laws Community Sustainability Yes The long-term sustainability of our assets supports Theme 3: Plan Governance and Partnerships and the sustainable delivery of services to the community. Council’s Strategic Plan Yes The development of an Asset Management Program supports Key Strategy 4.1.5: Fully realize and resource Town of Hinton infrastructure asset management program. Long Term Capital Plan or Yes Funding for the development of the Asset Management Policy Adopted budget was allocated in 2018. No further funding for the Policy is required. Funding for the next stage in the development of the Asset Management Program, the Strategy and Objectives, is included in the 2019 budget. Grants Yes Administration was successful in achieving a $50,000 grant from FCM toward the Strategy and Objectives. Other plans or policies Yes Asset Management Strategy and Objectives (future)
Asset Management Plans (future)
Page 48 of 72 Page 2 of 3
Background/Introduction
At the February 26, 2019 Standing Committee Meeting, Council gave direction for Administration to bring the Asset Management Policy to a Regular Council Meeting for decision.
The Town of Hinton is seeking a cohesive, holistic methodology for managing our assets. Administration, with Council’s support and direction, will implement an Asset Management Program to improve our practices and ensure sustainable service delivery to our community.
The Asset Management Program will be implemented in stages over several years beginning with the overarching Asset Management Policy. Once the policy is established, an Asset Management Strategy and Objectives will be created, followed by the development of detailed Asset Management Plans for each major service area (i.e. infrastructure services, community services, protective services etc.). Although these documents represent the final outcomes of each stage, there is a substantial amount of groundwork required to create them.
Over the course of 2018, preliminary work for building an Asset Management Program was completed. With the aid of ISL Engineering and Land Services, a cross-departmental administrative team has created an Asset Management Policy for Council’s consideration. The policy establishes the Town’s asset management vision, the scope, the basic principles we will follow, and roles and responsibilities. It represents the Town’s commitment to asset management.
Once the policy is approved, Administration will build on the work done in 2018 to create the Asset Management Strategy and Objectives. Still at a higher level, we will establish an overview of our assets, determine frameworks to measure risk and levels of service, examine our current practices, identify strategies for improvement, and create measurable objectives to achieve our goals. These outcomes will be captured in the final document.
An enterprise wide Asset Management Program was prioritized in the 2017-2021 Strategic Plan as a key strategy. Council has committed funding in the 2018 budget for the creation of the Asset Management Policy. The proposed 2019 budget includes funding to complete the Asset Management Strategy. Further funding will be required to complete the Asset Management Plans and implement an asset management software program. Preliminary estimates for the plans and software range from $600,000 to $1,700,000.
For ease of reference, the tables below outline estimates and approved expenditures for both the Asset Management Program development and recent Growth and Development Planning Document updates. The Growth and Development Planning documents are included because of their connection to asset management.
Asset Management Program Development Item Year Cost AM Policy 2018 $125,000 AM Strategy and Objectives 2019 $120,000 AM Plans (5) (estimate $100,000 to $200,000 each) 2020+ $500,000 to $1,000,000 AM Software (estimate) 2020 $100,000 to $700,000 Total $845,000 to $1,945,000
Page 49 of 72 Page 3 of 3
Growth and Development Planning Document Updates Item Year Cost Land Use Bylaw (LUB) 2016 $70,000 Municipal Development Plan (MDP) 2017 $1,600,000 East Area Structure Plan (EASP) 2017 West Area Structure Plan (WASP) 2017 Water Master Plan 2018 (7 plans funded as one project) Wastewater Master Plan 2018 Stormwater Master Plan 2018 Transportation Master Plan 2018 Parks, Open Space, and Trails Master Plan (POST) 2019 $275,000 Intermunicipal Development Plan (IDP) 2019 $100,000 Maxwell Lake Recreation Area Outline Plan 2019 $60,000 South Area Structure Plan (SASP) 2019 $80,000 Minimum Engineering Design Standards 2019 $75,000 Offsite Levy Bylaw 2019 $70,000 Total $2,330,000
Options
1. That Council approve Asset Management Policy PD-6100 as presented. 2. That Council approve Asset Management Policy PD-6100 as amended by Council. 3. That Council refers Asset Management Policy PD-6100 back to a Standing Committee Meeting for further review and discussion.
Administration Assessment of Options and Conclusion
The Asset Management Policy has received input and review from staff at all levels of the organization to ensure it is representative of the program the Town is seeking to develop. Approval of the policy is required to advance the Asset Management Program and achieve objectives for 2019.
Administration recommends that Council approve Asset Management Policy PD-6100 as presented.
Attachment(s)
1. Asset Management Policy PD-6100
Page 50 of 72 ATTACHMENT 1
Asset Management Policy Council Approved THE TOWN OF Planning and Development (PD) #6100 HINTON Approved Month ##, 2019 Next Review Date Month ##, 2022
1.0 POLICY STATEMENT
1.1 Services provided by the Town of Hinton are essential to the wellbeing of the Community which drives the need for a systemic approach for the management of the Town’s assets. The Town is committed to continual improvement of its business model through the creation and implementation of a collection of key practices for asset management, known as the Town of Hinton’s Asset Management Program.
1.2 The Asset Management Vision developed for the Town of Hinton is “The Town of Hinton enhances the quality of life for our Community by delivering a high level of service through our Asset Management Program.”
2.0 PURPOSE
2.1 This Policy expresses the Town’s commitment to Asset Management. It provides principles for consistent development, implementation, maintenance, and growth of an Asset management program throughout Hinton.
3.0 SCOPE
3.1 This policy, at a minimum, applies to those Service Areas within the Town of Hinton that plan or manage Assets or Asset systems to deliver and maintain a defined Service Level to the Community.
4.0 PRINCIPLES
4.1 The Town’s key principles of Asset Management are:
4.1.1 Well-balanced a) Asset decisions must consider service level, performance, risk, benefits, cost, environment, health, and safety to determine the validity of investments.
Page 51 of 72 Asset Management Policy Page 2 of 6 PD-6100
4.1.2 Transparent a) Assets decisions must be made transparent to the public, Administration and Council. b) Rationale for why a decision was made must be accessible and clear. 4.1.3 Accountable a) Organizational accountability for inventory, performance, and use of Assets will be consistently maintained. 4.1.4 Holistic a) A holistic approach must be taken to evaluate the implications of managing all aspects of the Town’s Assets. b) The interdependencies of Assets must be considered to optimize decisions for the full array of Asset systems across all lifecycle phases. 4.1.5 Systematic a) To achieve consistency, a methodic approach that presents repeatable outcomes must be applied. 4.1.6 Systemic a) Decisions regarding Assets must optimize the Assets and Asset systems. b) Context of the Assets must be considered to ensure that investments present the most beneficial overall option for the Town. 4.1.7 Risk-based a) Cost/benefit trade-offs and the associated risks must guide the management of Asset risks. b) Risks may be associated with levels of services, resources, expenditures, priorities, and other risks determined by the Town. 4.1.8 Sustainable a) Asset investment must be done with a long-term, lifecycle-based approach, focusing on the true cost accounting of Assets. b) Operation and maintenance investment will be focused on maintaining appropriate levels of service from Assets. 4.1.9 Continually Improved a) Asset Management must be regularly reviewed to identify and accommodate changes in Assets, growth and development, and environmental impacts. b) Best practices must be pursued. c) Town of Hinton must follow the Deming Cycle (Plan-Do-Study-Act) methodology.
This policy is subject to any specific provisions of the Municipal Government Act or other relevant legislation or Union Agreement. Page 52 of 72 Asset Management Policy Page 3 of 6 PD-6100
5.0 RESPONSIBILITIES
5.1 Council must:
5.1.1 Approve this Policy and any amendments; 5.1.2 Articulate community values and define priorities; and 5.1.2 Consider the allocation of resources for successful implementation of this Policy in the annual budget process.
5.2 The Administrative Leadership Team must:
5.2.1 Ensure the implementation of this Policy; 5.2.2 Initiate or support the periodic review of this Policy; 5.2.3 Support the Town’s organizational strategic plan and objectives; 5.2.4 Ensure the Asset Management Program is effective and suitable for the Town’s needs; 5.2.5 Empower, support and delegate responsibilities to the Asset Management Group; 5.2.6 Approve the Asset Management Strategy and Asset Management Plans; and 5.2.7 Maintain necessary capacity to support the Asset Management Program by providing the necessary resources and training.
5.3 The Asset Management Group must:
5.3.1 Develop and maintain terms of reference for the Asset Management Group; 5.3.2 Monitor, improve, and refine the Asset Management Program and report overall progress to the Asset Leadership Team; 5.3.3 Support the Asset Management Program as a whole.
5.4 The Asset Management Champions must:
5.4.1 Monitor and report progress of their Service Areas to the Asset Management Group; and 5.4.2 Participate in and cooperate with the Asset Management Group.
5.5 Managers and Supervisors in each Service Area must:
5.5.1 Ensure the adoption of this Policy within their Service Area; 5.5.2 Allocate appropriate resources to support the successful implementation of this Policy; 5.5.3 Provide support for their Asset Management Champions in the application of Asset Management;
This policy is subject to any specific provisions of the Municipal Government Act or other relevant legislation or Union Agreement. Page 53 of 72 Asset Management Policy Page 4 of 6 PD-6100
5.5.4 Tailor their approach to incorporate this Policy with their established initiatives to achieve maximum benefit; 5.5.5 Deliver transparent, accountable, and well-balanced decisions; 5.5.6 Manage Assets to minimize risk and enhance benefits to the Community; 5.5.7 Promote a positive quality of life by delivering quality, accessible, and value services to the Community in a manner that is consistent with the Town’s corporate values; 5.5.8 Recommend and support ongoing staff development for the purpose of improved Asset management; and 5.5.9 Empower and train employees and provide the resources and support necessary to succeed.
5.6 Town staff must:
5.6.1 Incorporate this Policy into their day to day operations and decision making; 5.6.2 Optimize tools and processes to set and meet deadlines; 5.6.3 Document the process and remain transparent; 5.6.4 Take ownership and develop clear roles and responsibilities while encouraging collaboration and communication; 5.6.5 Participate in ongoing training to support Asset Management, including an onboarding process for new staff; and 5.6.6 Reflect on completed projects and constantly aim to improve.
6.0 RELATED MATTERS AND REFERENCES
6.1 International Organization for Standardization. 2014. ISO 55000, 55001, 55002. Standards for Asset Management
6.2 Town of Hinton. 2018. Town of Hinton Strategic Plan 2017 – 2021.
6.3 Town of Hinton. May 2011. The Hinton Community Sustainability Plan.
7.0 DEFINITIONS
7.1 Administrative Leadership Team (ALT): the Chief Administrative Officer (CAO), Division Directors and the Protective Service Manager; the ALT is accountable for the Town’s Asset Management Program.
7.2 Asset: item, thing, or entity that has potential or actual value to the Town of Hinton. Assets can be tangible (physical) or intangible.
7.3 Asset Management: coordination of Assets to realize and optimize their value. This involves trade-offs between cost, risk, opportunities, and performance.
This policy is subject to any specific provisions of the Municipal Government Act or other relevant legislation or Union Agreement. Page 54 of 72 Asset Management Policy Page 5 of 6 PD-6100
7.4 Asset Management Champion (AMC): A representative of from each Service Area to support Asset management initiatives. The AMCs form the Asset Management Group and work with the Asset Leadership Team to monitor, report, improve, and refine the Asset Management Program.
7.5 Asset Management Framework: outlines the various elements (practices, documents, etc.) that comprise the Asset Management Program and their relationships. Responsibility for the Framework is assigned in the Asset Management Strategy.
7.6 Asset Management Group (AMG): multidisciplinary group formed by Asset Management Champions from each Service Area to supports the Asset Leadership Team in monitoring, reporting, improving, and refining the Asset Management Program.
7.7 Asset Management Plan: long-term planning document that specifies activities, resources, timelines, and other information pertaining to the Service Area’s Assets. The outputs of these plans are used as inputs to infrastructure plans and budgets.
7.8 Asset Management Policy: guide to leadership and commitment to Asset Management that provides principles for consistent development, implementation, maintenance, and growth of an Asset Management Program.
7.9 Asset Management Program: the set of processes and practices that incorporate Asset Management into the Town’s administration.
7.10 Asset Management Strategy: document that defines the high-level, long-term approach to implementing and achieving Asset Management Objectives, based on the Asset Management Policy. It assigns responsibility for the Asset Management Framework.
7.11 Community: includes all those who live in Hinton or visit Hinton and make use of public services offered in Hinton.
7.12 Council: the municipal Council of the Town of Hinton, including the Mayor and six Councillors.
7.13 Deming Cycle: (Plan-Do-Study-Act) an improvement methodology developed by W. Edwards Deming.
7.13.1 Plan - Identify and organize goals; 7.13.2 Do - Implement the change;
This policy is subject to any specific provisions of the Municipal Government Act or other relevant legislation or Union Agreement. Page 55 of 72 Asset Management Policy Page 6 of 6 PD-6100
7.13.3 Study - Analyse the data and functionality; 7.13.4 Act - Actions resulting from the analysis.
7.14 Level of Service/Service Levels: The parameters that define the delivery of a service. The parameters can include safety, customer satisfaction, quality, quantity, capacity, reliability, responsiveness, environmental acceptability, cost and availability. Levels of Service statements describe the outputs or objectives the Town intends to deliver to the Community.
7.15 Municipality/Town: the municipal corporation of the Town of Hinton.
7.16 Policy: approved by Council; a statement of commitment, position, or overall intent of Council to provide direction and guidelines for Administration; Policies set expectations for program decisions, service levels, and financial considerations.
7.17 Service Area: one of five constituent administrative organizations (pillars) of the Town (Planning and Development, Corporate Services, Community Services, Infrastructure Services, and Protective Services). Each Service Area will implement unique Asset Management Plans for their respective Assets.
7.18 True Cost Accounting: method of determining the complete cost of producing and maintaining products and services. Costs account for the entire lifecycle, from implementation through to decommissioning.
8.0 APPENDIXES, PROCEDURES, AND FORMS
8.1 Asset Management Strategy (to be developed)
8.2 Asset Management Plans (to be developed)
9.0 REVISION CONTROL
9.1 This Policy must be reviewed every three years.
Date Revision
This policy is subject to any specific provisions of the Municipal Government Act or other relevant legislation or Union Agreement. Page 56 of 72 TOWN OF HINTON REQUEST FOR DECISION
DATE: March 6, 2019
TO: REGULAR MEETING OF COUNCIL OF March 19, 2019
FROM: Carla Fox, Interim Director of Corporate Services
APPROVED BY: Martin Taylor, Chief Administrative Officer
RE: Request to Waive Property Tax Penalties – 828 Carmichael Lane
Recommendation:
Council deny the request to reduce or waive property tax penalties in the amount of $10,791.82 for the property located at 828 Carmichael Lane.
Concluding Statement
The property located at 828 Carmichael Lane, is under the ownership of a limited company. One of the owners, representing the company is requesting the outstanding penalties on this property be reduced or waived.
Conformance of recommendation to existing laws and Hinton Council plans
Conforms with: Yes/No/ Comments Partial Municipal and Provincial Section 347(1) Cancellation, reduction, refund or Yes Laws deferral of taxes Section 344(1)(2), 344(1) Penalty for non-payment Tax payment and penalty Bylaw #800-1 Community Sustainability No Plan Council’s Strategic Plan No Long Term Capital Plan No or Adopted budget
Background / Introduction
An outstanding amount has been sitting on this tax account since the 2017 tax levy. Numerous payments have been made by the owners in an attempt to bring the account to a current status.
In September 2018, administration presented the owners with three different scenarios that would have brought the taxes back on track within a three-year timeframe. A payment plan was never agreed to by the owners at that time.
The owner is now proposing a payment plan that will see the account paid in full by the end of 2019. They are requesting a reduction or waiver of penalties to assist them with clearing off the outstanding balance.
Page 57 of 72 Page 2 of 2
Section 347(1) of the MGA states: If a Council considers it equitable to do so, it may, generally or with respect to a particular taxable property or business class of taxable property or business, do one or more of the following, with or without conditions: (a) Cancel or reduce tax arrears; (b) Cancel or refund all or part of a tax; (c) Defer the collection of a tax.
Section 344(1)(2) states: A council may by bylaw impose penalties in the year in which a tax is imposed if the tax remains unpaid after the date shown on the tax notice. A penalty under this section is imposed at the rate set out in the bylaw. The penalty date is July 1st for the Town of Hinton.
The Tax Payment and Penalty Bylaw #800-1 states: 4.(a) That current taxes remaining unpaid at the time of the penalty date, shall be assessed a penalty in the amount of nine (9%) percent. (b) That current taxes remaining unpaid thirty (30) days after the penalty date, shall be assessed a further penalty in the amount of (6%). 6. That all taxes remaining unpaid after the 31st day of December in the year in which they are levied shall have thereto by way of penalty, an amount equal to fifteen (15%) percent of the outstanding balance, such penalty to be assessed on the first day of January of the succeeding year so long as the taxes remain unpaid. 7. That any percentage charge imposed under Section 4 and 6 shall be added to and forms a part of the unpaid taxes.
Options
1. Council deny the owners request to reduce or waive property tax penalties in the amount of $10,791.82 for the property located at 828 Carmichael Lane. 2. Council provide alternative direction in regard to the outstanding amount. 3. Council direct Administration to bring back further information to a future Council meeting for review.
Administration Assessment of Conclusion
Administration’s recommendation is to deny the request to reduce or waive the property tax penalties in the amount of $10,791.82.
Reducing or waiving the penalties in question could set precedence for all properties that may be in a similar situation and it is not in the best interest of the Municipality.
Attachments
1. Letter of request to Council. (Redacted)
Page 58 of 72 ATTACHMENT 1
To CityCouncilof Hinton,
Iwould like to request the removal of late penalties occurred on the property tax for 1371380 Alberta Ltd.which is located at 828 Carmichael Lane, Hinton T7V 111.
Iask for the town council to remove or reduce the penalties occurred or any other solution that will help us due to our current situation. Alldocumentation can be handed over to further confirm what
I have stated.
Request to City Council of Hinton
1. Waive or reduce $10,791.82 penalties applied to the property tax
2. Stop penalties or defer penalties from being added to 2018/2019 in July to the balance owing
3. Requesting time to get balance owing for 2018 paid. Tentative schedule - Pay half of the balance due for 2018 - mid July - Pay the remaining balance due for 2018- mid August
- Pay for taxes for 2019 — End of September
Ifall goes according to plan, I hope to be cleat of all outstanding balances before the end of the year. Asyou may or may not know, the summer is when business picks up for the hotels in the area and that
is how I came up with a tentative schedule to have all outstanding balances paid in full.
Even in the midst of this, my boss has done everything in his power to keep the business afloat. The business took a huge hit losing its franchisee designation of being a Best Western
I recently contacted the commercial property appraisal company and found out that the company is paying higher property tax due to it being a franchise and other factors such as it being a fairly new building. Iam in the process of gettingeverything changed so that we can conduct business in its current state. I have asked the appraisal company to come in and reassess the property, in which time they have asked for pictures and told me that an inspection can happen in the summer. The insurance company has requested Iget an engineer in here to determine if certain areas of the property of structurally sound. Once a report is done, then a fair assessment can be done. Because the building is older, there is a bit of wear and tear and maintenance problems popping up all over the place which is very difficult to keep up with how the business has been doing. Iam in the process of trying to acquire an engineer and willsubmit the report to the appraisal company so that they have a professional point of view as opposed to me sending pictures.
Page 59 of 72
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I am Page 60 of 72
TOWN OF HINTON REQUEST FOR DECISION
DATE: March 12, 2019
TO: REGULAR MEETING OF COUNCIL OF MARCH 19, 2019
FROM: Dale Woloszyn, C.E.T. Public Works Planning & Project Manager
REVIEWED BY: Jace Rush, Director of Infrastructure Services
APPROVED BY: Martin Taylor, Chief Administrative Officer
RE: Water Rate Bylaw #859-23
Recommendation:
1. That Council give Bylaw #859-23 third reading;
Concluding Statement
During the 2019 budget process, Council approved an increase to the residential and commercial utility rates by 3% effective April 1st, 2019. This adds $80,000 to the utility revenue to offset increased operational costs.
Conformance of recommendation to existing laws and Hinton Council plans
Conforms with: Yes/No/ Comments Partial Municipal and Provincial Yes The Municipal Government Act provides for a municipality to Laws set fees by bylaw for the purpose of raising revenue. Community Sustainability Yes Considers the needs of the present without compromising the Plan community’s needs in the future. Council’s Strategic Plan Yes Meets future needs and ensures dependable and high quality service Long Term Capital Plan or Yes Approved in the 2019 operating budget. Adopted budget
Background / Introduction
This item is before Council to seek approval for the implementation of Bylaw #859-23 which provides for the levying and collection of monthly water rates. Council passed first and second reading of Bylaw #859-23 on March 5, 2019.
Council’s direction was to allow time for public to comment on the proposed bylaw and to bring back for the next regular meeting on March 19, 2019.
Page 61 of 72
Page 2 of 2
Options
1. That Council provide Bylaw #859-23 with third reading. 2. That Council provide alternate direction to Administration.
Attachment(s)
1. Bylaw #859-23
Page 62 of 72 ATTACHMENT 1 BYLAW #859-23 OF THE TOWN OF HINTON (hereinafter referred to as “the Municipality”) IN THE PROVINCE OF ALBERTA TO PROVIDE FOR THE LEVYING OF MONTHLY WATER RATES AND COLLECTION THEREOF
WHEREAS Bylaw 859 provides for the levying and collection of monthly water rates in the Town of Hinton; AND WHEREAS it is the intention of Council that wherever possible the full cost of providing the service be paid by the user/property owner; NOW THEREFORE the Council of the Town of Hinton duly assembled hereby enacts as follows: 1.0 That Bylaw #859 providing for monthly water rates be amended as follows, effective April 1, 2019: 1.1 Domestic Rates A flat rate of $71.75, a capital enhancement fee of $5.00, and a water treatment surcharge of $5.00 for a total of $81.75 per billing will be charged to the owner of each suite, mobile home park, or dwelling unit for each consumer unit without regard to whether the residential units are supplied by a separate service. (Town of Hinton billing period is every two months) 1.2 Commercial Rates A minimum rate of $71.75, a capital enhancement fee of $5.00, and a water surcharge of $5.00 for a minimum total of $81.75 per billing will be charged to the owner for each consumer unit, whether owned or rented, plus a charge per month of $1.1390 per cubic metre used in excess 50 cubic metres (50,000 litres) per meter for each billing period, without regard to whether the consumer units are supplied by a separate source. (Town of Hinton billing period is every two months) 1.3 Truck Fill Station 1.3.1 Domestic Rate A charge of $1.9280 per cubic metre with a minimum rate of $71.75, a capital enhancement fee of $5.00, and a water surcharge of $5.00 for a minimum total of $81.75 per billing (Town of Hinton billing period is every two months). 1.3.2 Commercial Rate A charge of $7.2260 per cubic metre with a minimum charge of $71.75, a capital enhancement fee of $5.00, and a water surcharge of $5.00 for a minimum total of $81.75 per billing (Town of Hinton billing period is every two months). 1.4 Customer Refundable Service Charge Every Domestic Customer shall pay a customer refundable service charge of $137.58 to the Town of Hinton.
READ A FIRST TIME THIS 5th DAY OF MARCH, 2019. READ A SECOND TIME THIS 5th DAY OF MARCH, 2019. READ A THIRD TIME THIS ______DAY OF ______, 2019.
______MAYOR
______DIRECTOR OF CORPORATE SERVICES Page 63 of 72
TOWN OF HINTON REQUEST FOR DECISION
DATE: March 12, 2019
TO: REGULAR MEETING OF COUNCIL OF MARCH 19, 2019
FROM: Dale Woloszyn, C.E.T. Public Works Planning & Project Manager
REVIEWED BY: Jace Rush, Director of Infrastructure Services
APPROVED BY: Martin Taylor, Chief Administrative Officer
RE: Sewer Rate Bylaw #858-17
Recommendation:
1. That Council give Bylaw #858-17 third reading;
Concluding Statement
During the 2019 budget process, Council approved an increase to the residential and commercial utility st rates by 3% effective April 1 , 2019. This adds $27,000 to the utility revenue to offset increased 49 operational costs.
Conformance of recommendation to existing laws and Hinton Council plans
Conforms with: Yes/No/ Comments Partial Municipal and Provincial Yes The Municipal Government Act provides for a municipality to Laws set fees by bylaw for the purpose of raising revenue. Community Sustainability Yes Considers the needs of the present without compromising the Plan community’s needs in the future. Council’s Strategic Plan Yes Meets future needs and ensures dependable and high quality service Long Term Capital Plan or Yes Approved in the 2019 operating budget. Adopted budget
Background / Introduction
This item is before Council to seek approval of Bylaw #858-17 which provides for the levying the levying and collection of monthly sewer rates. Council’s direction was to allow time for public to comment on the proposed bylaw and to bring back for the next regular meeting on March 19, 2019.
Page 64 of 72
Page 2 of 2
Options
1. That Council provide Bylaw #858-17 with third reading. 2. That Council provide alternate direction to Administration.
Attachment(s)
1. Bylaw #858-17
50
Page 65 of 72 ATTACHMENT 1
BYLAW #858-17 OF THE TOWN OF HINTON (hereinafter referred to as “the Municipality”) IN THE PROVINCE OF ALBERTA TO PROVIDE FOR THE LEVYING OF MONTHLY SEWER RATES AND COLLECTION THEREOF
WHEREAS Bylaw 858 provides for the levying and collection of monthly sewer rates in the municipality; WHEREAS it is the intention of Council that wherever possible the full cost of providing the service be paid by the user/property owner; WHEREAS the cost of providing the service is increasing; NOW THEREFORE the Council of the Town of Hinton duly assembled hereby enacts as follows; 1.0 That Bylaw #858 providing for monthly sewer rates be amended as follows, effective April 1, 2019: 1.1 Domestic Rates A flat rate of $29.83 and a capital enhancement fee of $5.00 for a total of $34.83 per billing will be charged to the owner of each suite, mobile home park, or dwelling unit for each consumer unit without regard to whether the residential units are supplied by a separate service. (Town of Hinton billing period is every two months) 1.2 Commercial Rates A minimum rate of $29.83 and a capital enhancement fee of $5.00, for a minimum total of $34.83 per billing will be charged to the owner for each consumer unit, whether owned or rented, plus a charge per month of $0.4560 per cubic metre used in excess 50 cubic metres (50,000 litres) per meter for each billing period, without regard to whether the consumer units are supplied by a separate source. (Town of Hinton billing period is every two months)
READ A FIRST TIME THIS 5th DAY OF MARCH 2019. READ A SECOND TIME THIS 5th DAY OF MARCH, 2019. READ A SECOND TIME THIS ______DAY OF ______, 2019.
______MAYOR
______CORPORATE SERVICES DIRECTOR
Page 66 of 72 TOWN OF HINTON REQUEST FOR DECISION
DATE: March 12, 2019
TO: REGULAR MEETING OF COUNCIL OF MARCH 19, 2019
FROM: Dale Woloszyn, C.E.T. Public Works Planning & Project Manager
REVIEWED BY: Jace Rush, Director of Infrastructure Services
APPROVED BY: Martin Taylor, Chief Administrative Officer
RE: Waste Bylaw #933-3
Recommendation:
1. That Council give Bylaw #933-3 third reading
Concluding Statement
During the 2019 budget process, Council approved an increase to waste rates by 5% for residential and 10% for non-residential effective April 1st, 2019. This adds $69,000 to the utility revenue to offset increased operational costs annually.
Conformance of recommendation to existing laws and Hinton Council plans
Conforms with: Yes/No/ Comments Partial Municipal and Provincial Yes The Municipal Government Act provides for a municipality to Laws set fees by bylaw for the purpose of raising revenue. Community Sustainability Yes Considers the needs of the present without compromising the Plan community’s needs in the future. Council Strategic Plan Yes Meets future needs and ensures dependable and high-quality service
Long Term Capital Plan or Yes Approved in the 2019 operating budget. Adopted budget Other plans or policies Yes To reflect increases in operational costs as well as to strive for full cost recovery.
Page 67 of 72 Page 2 of 2
Background / Introduction
This item is before Council to approve Bylaw #933-3, which provides for the levying and collection of monthly waste management fees rates of 5% (residential) and 10% (non-residential) as approved in the 2019 budget.
Council’s direction was to allow time for public to comment on the proposed bylaw and to bring back for the next regular meeting on March 19, 2019.
Options
1. That Council provide Bylaw #933-3 with third reading. 2. That Council provide alternate direction to Administration.
Attachments
1. Bylaw 933-3
Page 68 of 72 ATTACHMENT 1
BYLAW #933-3 OF THE TOWN OF HINTON (hereinafter referred to as “the Municipality”) IN THE PROVINCE OF ALBERTA TO PROVIDE FOR THE MAINTENANCE OF A SYSTEM FOR THE COLLECTION, REMOVAL, AND DISPOSAL OF MUNICIPAL WASTE AND THE LEVYING OF UTILITY RATES AND CHARGES THEREOF
WHEREAS the Municipal Government Act, R.S.A. 2000, c. M-26 (hereinafter referred to the “Act”) as amended, provides that a municipality may pass bylaws for municipal purposes respecting services provided by the municipality; and
WHEREAS the Act provides for the establishment of rates for collection, removal and disposal of municipal waste;
NOW THEREFORE the Council of the Town of Hinton, duly assembled, hereby enacts, as follows:
1..0 That the fees and levies attached hereto and forming part of this Bylaw as Schedule “A” represents the fees and levies applicable to the collection and disposal of municipal waste for the Town of Hinton effective April 1, 2019.
READ A FIRST TIME THIS 5th DAY OF MARCH, 2019.
READ A SECOND TIME THIS 5th DAY OF MARCH, 2019.
READ A THIRD TIME THIS ______DAY OF ______, 2019.
______MAYOR
______DIRECTOR OF CORPORATE SERVICES
Page 69 of 72
SCHEDULE A BYLAW NO. 933-3
As provided for under Section 1 of Bylaw 933-3, the following levies shall be charged by the Town of Hinton for the collection and disposal of Municipal Waste in the Town. These levies will be effective April 1, 2019. Dwellings For each Dwelling Unit within a property there shall be a Waste Management Fee of $12.58 monthly. Owners of Manufactured Home Parks and Apartments are to notify the Town of Hinton of changes to the number of occupied units. I.C.I. Premises I.C.I. Premises shall be required to have separate bins for their use exclusively. The owners may share bins with other businesses but are responsible for all collection costs. Each individual I.C.I. Premise occupied shall be levied a fee for collection, disposal, and recycling. I.C.I. Premises shall be responsible for the collection costs of their cardboard effective April 1st, 2017 All I.C.I. Premises shall be levied a flat fee of $34.25 per month. The Owner of the bins shall pay a levy on the number of bins in use and the frequency of pick up required as per the following rate table: Rate Table (Dollars per Month)
No. of Bins Extra Pickup Once A Week Two Times per Three Times per Pickup Week Pickup Week Pickup 1 $55.05 $55.05 $110.11 $165.15 2 $110.10 $110.10 $220.20 $330.30 3 $165.15 $165.15 $330.30 $495.45 4 $220.20 $220.20 $400.40 $660.60 5 $272.25 $272.25 $550.50 $822.75 6 $330.30 $330.30 $660.60 $990.90 7 $385.35 $385.35 $770.70 $1,156.05 8 $440.40 $440.40 $880.80 $1,321.20 9 $495.45 $495.45 $990.90 $1,486.35 10 $550.50 $550.50 $1,101.00 $1,651.50
➢ Lease of 3 cubic yard bin at $25.00 per bin per month plus applicable rate. The Town will not sell bins to private businesses. ➢ Extra pick-up is during regular hours only for residential and commercial customers. The Infrastructure Services Supervisor or Designate must approve special arrangements. ➢ The Owner of individual bin(s) shall have the flat fee of $34.25 per month waived. Where Owners have shared bins only one flat fee shall be waived.
Page 70 of 72 Town of Hinton COUNCIL INFORMATION PACKAGE #1 (March 6, 2019) In Advance of March 19, 2019 Regular Council Meeting
Page PRIORITY ITEMS
CORRESPONDENCE & INFORMATION ITEMS
2 1. Letter from Emergency Management BC
3 - 5 2. AB Culture & Tourism call for Bids to Host 2022 Alberta Winter or Summer Games
6 - 7 3. Letter from Alberta Health Services re Municipal Strategic Development Planning
8 4. Letter from AMSC re. Insurance
9 5. GYPSD Board News
REPORTS & MINUTES FOR INFORMATION
PagePage 71 1of of 72 9 Town of Hinton COUNCIL INFORMATION PACKAGE #2 (March 13, 2019) In Advance of March 19, 2019 Regular Council Meeting
Page
PRIORITY ITEMS
CORRESPONDENCE & INFORMATION ITEMS
2 - 12 1. Letter and Information from Yellowhead Amateur Radio Association (2017)
13 - 21 2. GYPSD School News
PagePage 72 1 of 7221