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March 19, 2019 - 4:00 PM Council Chambers, Hinton Government Centre 2Nd Floor, 131 Civic Centre Road Hinton, Alberta

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March 19, 2019 - 4:00 PM Council Chambers, Hinton Government Centre 2Nd Floor, 131 Civic Centre Road Hinton, Alberta Town of Hinton REGULAR MEETING OF COUNCIL AGENDA Tuesday, March 19, 2019 - 4:00 PM Council Chambers, Hinton Government Centre 2nd Floor, 131 Civic Centre Road Hinton, Alberta TOWN COUNCIL MISSION Council serves the interests of our citizens to enable our community to reach full potential All Council meetings are scent free. Please refrain from wearing scented products Page ORDER 1. Call to Order ADOPTION OF AGENDA 1. Regular Council Agenda - March 19, 2019 COUNCIL MINUTES FOR ADOPTION 3 - 6 1. Regular Meeting of Council Minutes - March 5, 2019 7 - 9 2. Standing Committee of Council Minutes -March 12, 2019 CITIZENS "MINUTE WITH COUNCIL" DELEGATIONS AND PRESENTATIONS 10 - 18 1. Automated Traffic Enforcement Annual Report - Presented by Todd Martens & St/Sgt Chris Murphy 19 - 39 2. Medically At Risk Drivers (MARD) - Presented by Caryn Bouchard & Sandra Gallimore (Evergreens Foundation) ACTION ITEMS 40 - 47 1. Approval for Development in Direct Control District - 135 Mountain Street - Happy Creek Estates Ltd. - Presented by Dani Woodman 48 - 56 2. Asset Management Policy - Presented by Mindi Petkau 57 - 60 3. Request to Waive Property Tax Penalties – 828 Carmichael Lane - Presented by Terri Williams 61 - 63 4. Water Rate Bylaw #859-23 - Presented by Dale Woloszyn 64 - 66 5. Sewer Rate Bylaw #858-17 - Presented by Dale Woloszyn 67 - 70 6. Waste Rate Bylaw #933-3 - Presented by Dale Woloszyn Page 1 of 72 Town of Hinton Regular Meeting of Council AGENDA March 19, 2019 Council Chambers 7. Direction from March 12, 2019 Standing Committee Meeting on Conceptual Plans for the Hinton Aquatic Centre 8. Notice of Motion: NELSON - That Council adopt a Maxwell Lake / Beaver Boardwalk vision prior to any request for decision by Administration for projects relating to this area. 9. Notice of Motion: MICHAELS - To direct Administration to bring back a report on FCSS advisory board options to a future Standing Committee for discussion. INFORMATION ITEMS 71 - 72 1. Council Information Packages #1 and #2 for March 19, 2018 REPORTS FROM MAYOR, COUNCIL, CHIEF ADMINISTRATIVE OFFICER 1. Council Reporting (Training/Conferences, Committees, Community Events) 2. Chief Administrative Officer Report 3. Administrative Inquiries (Written) NOTICES OF MOTION IN CAMERA 1. Sawyer Drive Discussions (Freedom of Information and Protection of Privacy RSA 2000, Chapter F-25, Sections 23, 24, 25, and 27) 2. Recreation Centre Discussions: Sections 23, 24, 25, 27 of the FOIP Regulations ADJOURNMENT 1. Call for Adjournment of Meeting Page 2 of 72 DRAFT TOWN OF HINTON Minutes of the Regular Meeting of Council Held March 5, 2019 in Council Chambers Present: Mayor Marcel Michaels, Councillors Trevor Haas, Ryan Maguhn, Dewly Nelson, Albert Ostashek, JoAnn Race, Tyler Waugh Absent: Councillor Administration in Attendance: Martin Taylor, Chief Administrative Officer, Carla Fox, Director of Corporate Services, Jace Rush, Interim Director of Infrastructure Services, Dale Woloszyn, Public Works Planning & Project Manager, Emily Olsen, Communications & Strategic Advisor, Lorraine Walker, Planner, Hans van Klaveren, Interim Director of Community Services, Todd Martens, Protective Services Manager, Terri Williams Legislative Services Coordinator, Wendy Anderson, Executive Assistant Refer to the Regular Council Meeting Agenda package for March 5, 2019 for detailed background information. ORDER Mayor Marcel Michaels called the Regular Council meeting to order. The time was 4:00 p.m. ADOPTION OF AGENDA RACE - That the agenda be adopted as presented. Carried Unanimously COUNCIL MINUTES FOR ADOPTION 1. Regular Meeting of Council Minutes – February 19, 2019 2. Standing Committee of Council Minutes – February 26, 2019 HAAS - That the Minutes listed above be approved as presented. Carried Unanimously CITIZENS "MINUTE WITH COUNCIL" Ellen Oust, a resident of Reimer Drive, expressed her appreciation for the opportunity to speak with Council during Council meetings. Ms. Oust spoke to previous partnerships with the Town of Hinton such as the skateboard park, Hinton Mountain Biking Park and Disc Club and feels these types of partnerships are successful. Ms. Oust feels parking on Reimer is not an issue for visitors to the Beaver Boardwalk and trail system, and suggested the Town approaches the Mormon Church for additional parking. Ms Oust also spoke to the budget and feels it is important that Council have a close look at Initial Page 3 of 72 Town of Hinton Regular Meeting of Council Minutes—March 5, 2019 P a g e | 2 the amount of the increase and look at deficiencies and opportunities to collaborate with partners so less duplication of services occurs. ACTION ITEMS 1. 2019 Operating Budget WAUGH - That council direct Administration to amend the 2019 budget allocating to the Community Grant Fund from the ATE fund a maximum of 30% as per the Town policy #078 with no further amount to be allocated from the ATE Reserve. Carried 4-3 For: Waugh, Ostashek, Nelson, Race Against: Maguhn, Michaels, Haas NELSON - That the $184,387 currently allocated to the Rec Centre Steering Committee be re- allocated to the 2019 operating budget and utilized to offset tax increases and corresponding transfers to reserves be reduced. Carried 6-1 For: Haas, Maguhn, Michaels, Ostashek, Nelson, Race Against: Waugh A break was called at 5:03 p.m. and the meeting reconvened at 5:13 p.m. NELSON - That Council direct Administration to place $240,000 each fiscal year into a dedicated Recreation Centre Construction Reserve fund as per a 2% tax increase as presented in the 2019 Operating Budget. Carried Unanimously HAAS - That Council approve the 2019 Operating Budget, as amended, requiring a taxation increase of approximately 4.4%. Carried Unanimously OSTASHEK - That Council approve the 2019 Capital Budget, as amended, totaling $7,763,717. Carried Unanimously 2. Water Rate Bylaw #859-23 NELSON - That Council give Bylaw #859-23 first reading. Carried Unanimously HAAS - That Council give Bylaw #859-23 second reading. Carried Unanimously 3. Sewer Rates Bylaw #858-17 MAGUHN - That Council give Bylaw #858-17 first reading. Carried Unanimously Initial Page 4 of 72 Town of Hinton Regular Meeting of Council Minutes—March 5, 2019 P a g e | 3 WAUGH - That Council give Bylaw #858-17 second reading. Carried Unanimously MAGUHN - That Council give Bylaw 858-17 unanimous consent for third reading Defeated For: Haas, Waugh, Maguhn, Michaels, Ostashek, Nelson Against: Race 4. Waste Bylaw #933-3 NELSON - That Council give Bylaw #933-3 first reading. Carried Unanimously HAAS - That Council give Bylaw #933-3 second reading. Carried Unanimously INFORMATION ITEMS 1. Council Information Packages #1 and #2 for March 5, 2019 HAAS - That Council Information Packages #1 and #2 for March 5, 2019 be accepted for information. Carried Unanimously REPORTS FROM MAYOR, COUNCIL, CHIEF ADMINISTRATIVE OFFICER 1. Council Updates (Training, Conferences, Committees, Community Events) Councillors reported on the various committees, meetings, and activities they attended since the last Regular Council meeting and what they plan on attending in the coming weeks. 2. Chief Administrative Officer Report Martin Taylor, Chief Administrative Officer, provided an update on administrative matters. 3. Administrative Inquiries There were no Administrative Inquiries. NOTICES OF MOTION NELSON - That Council adopt a Maxwell Lake / Beaver Boardwalk vision prior to any request for decision by Administration for projects relating to this area. MICHAELS - To direct Administration to bring back a report on FCSS advisory board options to a future Standing Committee for discussion. Initial Page 5 of 72 Town of Hinton Regular Meeting of Council Minutes—March 5, 2019 P a g e | 4 IN CAMERA WAUGH - That the Regular Meeting of Council move In Camera. Carried Unanimously The time was 6:02 p.m. C. Fox, J. Rush, D. Woloszyn, E. Olsen, L. Walker, H. van Klaveren, T. Martens, T. Williams, and Wendy Anderson left the meeting. M. Taylor left the meeting at 6:45 p.m. NELSON - That the Regular Meeting of Council move out of In Camera. Carried Unanimously The time was 7:28 p.m. ADJOURNMENT WAUGH - That the Regular Meeting of Council adjourn. Carried Unanimously The time was 7:29 p.m. __________________________________ Mayor __________________________________ Director of Corporate Services Initial Page 6 of 72 DRAFT TOWN OF HINTON Minutes of the Standing Committee Meeting Held March 12, 2019 Committee Room Present: Mayor Marcel Michaels, Councillors Trevor Haas, Ryan Maguhn, Dewly Nelson, Albert Ostashek, JoAnn Race Absent: Councillor Tyler Waugh Administration in Attendance: Martin Taylor, Chief Administrative Officer, Hans van Klaveren, Diana Daley-Beckford, Interim Director of Community Services, Lorraine Walker, Planner, Jace Rush, Interim Director of Infrastructure Services, Ewa Arsenault, Maintenance Services Supervisor, Emily Olsen, Communications & Strategic Advisor, Todd Martens, Protective Services Manager, Terri Williams, Legislative Services Coordinator, Wendy Anderson, Executive Assistant Also Present: Shane Budish & Randy Heaps, ISL Engineering & Land Services Ltd. Refer to the Standing Committee Meeting Agenda package for March 12, 2019 for detailed background information. ORDER Deputy Mayor JoAnn Race called the Standing Committee meeting to order. The time was 4:00 p.m. ADOPTION OF AGENDA NELSON - That the Standing Committee Meeting Agenda of March 12, 2019 be accepted as presented. Carried Unanimously CITIZENS "MINUTE WITH COUNCIL" Beth MacCullum spoke to Council regarding the wetlands
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