Town of Hinton REGULAR MEETING OF COUNCIL AGENDA Tuesday, May 1, 2018 - 4:00 PM Council Chambers, Hinton Government Centre 2nd Floor, 131 Civic Centre Road Hinton, Alberta
TOWN COUNCIL MISSION Council serves the interests of our citizens to enable our community to reach full potential
All Council meetings are scent free. Please refrain from wearing scented products Page ORDER
1. Call to Order
ADOPTION OF AGENDA
1. Regular Council Agenda - May 1, 2018
OATH OF OFFICE
1. Deputy Mayor Tyler Waugh (effective May 1, 2018)
COUNCIL MINUTES FOR ADOPTION
3 - 14 1. Regular Meeting of Council Minutes - April 17, 2017
15 - 52 2. Standing Committee of Council Minutes - April 24, 2018
CITIZENS "MINUTE WITH COUNCIL"
DELEGATIONS AND PRESENTATIONS
53 - 64 1. Tri-R Enviro Recycling - Presented by Tracy Brodniansky
65 - 68 2. Hinton Grant Funding Advisory Committee Presentation
ACTION ITEMS
69 - 72 1. Hinton Grant Funding Advisory Committee Recommendation - Presented by Carla Fox
73 - 82 2. Council Remuneration Review - Presented by Denise Parent
INFORMATION ITEMS
83 - 84 1. Council Information Packages #1 and #2 for May 1, 2018
Page 1 of 84 Town of Hinton Regular Meeting of Council AGENDA May 1, 2018 Council Chambers
REPORTS FROM MAYOR, COUNCIL, CHIEF ADMINISTRATIVE OFFICER
1. Council Reporting (Training/Conferences, Committees, Community Events)
2. Chief Administrative Officer Report
3. Administrative Inquiries (Written)
NOTICES OF MOTION
IN CAMERA
1. WPHA Contract Negotiations Update (Freedom of Information & Protection of Privacy RSA 2000, Section 16, 24)
2. Personnel & HR Matters - CAO Recruitment (Freedom of Information and Protection of Privacy Act, RSA 2000, Chapter F-25, Sections 17,23,24 and 27).
ADJOURNMENT
1. Call for Adjournment of Meeting
Page 2 of 84 DRAFT
TOWN OF HINTON
Minutes of the Regular Meeting of Council Held April 17, 2018 in Council Chambers
Present: Mayor Marcel Michaels, Councillors Trevor Haas, Ryan Maguhn, Dewly Nelson, Albert Ostashek, JoAnn Race, Tyler Waugh
Also in Attendance: Denise Parent, Interim Chief Administrative Officer, Laura Howarth, Director of Community Services, Wendy Jones, Director of Planning and Development, Carla Fox, Interim Director of Corporate Services, Todd Martens, Protective Services Manager, Chris Murphy, RCMP Staff Sergeant, Hans van Klaveren, Parks, Recreation & Culture Manager, Wendy Anderson, Executive Assistant
Refer to the Regular Council Meeting Agenda package for April 17, 2018 for detailed background information.
ORDER
Mayor Marcel Michaels called the Regular Council meeting to order. The time was 4:06 p.m.
ADOPTION OF AGENDA
MAGHUHN - That the agenda be adopted as amended: • Add In Camera Item - CAO Recruitment Personnel Matter Carried Unanimously
COUNCIL MINUTES FOR ADOPTION
1. Special Meeting of Council Minutes – March 29, 2018 2. Special Meeting of Council Minutes – April 3, 2018 3. Regular Meeting of Council Minutes – April 3, 2018 4. Standing Committee of Council Minutes – April 10, 2018
WAUGH - That the Minutes listed above be approved as presented. Carried Unanimously
CITIZENS "MINUTE WITH COUNCIL"
Maria Mitchener spoke to Council regarding the proposed Animal Control bylaw; she asked that persons with special needs be recognized and suggested that good dog owners not be punished for the bad dog owners.
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Glen Barrow spoke to Council regarding his concerns with the proposed Automated Traffic Enforcement (ATE) policy. He also asked Council to move the Recreation Centre Implementation plan forward; to attract people to the community, we need to have the facilities.
DELEGATIONS AND PRESENTATIONS
Teck Coal Cheviot Mine Update
Matt Cole and Ciaran Thompson spoke to Council on the Redcap Project Update. The PowerPoint presentation is attached to the April 17, 2018 meeting minutes (Attachment 1). Redcap will extend the life of the mine by 7 years.
Mayor Michaels thanked Teck coal for the reclamation efforts as well as the local citizens they employ.
ACTION ITEMS
1. Automated Traffic Enforcement Policy PS-2600
HAAS - That Council direct Administration to bring the Automated Traffic Enforcement Policy PS-2600 back to the May 22, 2018 Standing Committee meeting. Defeated 2-5 For: Michaels, Maguhn Against: Haas, Waugh, Ostashek, Nelson, Race
OSTASHEK - That Council direct Administration to remove the last sentence in Section 7.4 and replace with “A magnetized sign identifying the vehicle as an ATE Enforcement vehicle must be on the vehicle while conducting photo enforcement in the Town of Hinton.” Carried 5-2 For: Maguhn, Michaels, Ostashek, Nelson, Race Against: Haas, Waugh
MICHAELS - That Council direct Administration to amend Section 5.7 “The Peace Officer will alternate the location of the photo enforcement vehicle when in a residential zone to no more than 2 hours per month in front of the same residence or dwelling.“ Carried 4-3 For: Maguhn, Michaels, Ostashek, Nelson Against: Haas, Waugh, Race
NELSON - That Council accept the Automated Traffic Enforcement Policy as amended. Carried 5-2 For: Haas, Waugh, Michaels, Nelson, Race Against: Maguhn, Ostashek
MAGUHN – That Council direct Administration to brief Council on our contractual obligations and opportunities with Global Traffic Group. Carried 6-1 For: Haas, Waugh, Maguhn, Michaels, Ostashek, Race Against: Nelson
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Mayor Michaels called a break at 6:07 p.m. The Regular Meeting of Council resumed at 6:20 p.m.
2. Bylaw #1120 – Property Tax Bylaw
MAGUHN - That Council gives First reading of Bylaw #1120. Carried Unanimously
HAAS - That Council gives Second reading of Bylaw #1120. Carried Unanimously
OSTASHEK - That Council gives Unanimous Consent for Third reading of Bylaw #1120. Carried Unanimously
RACE - That Council gives Third reading of Bylaw #1120. Carried Unanimously
3. Bylaw #1121 – 2018 Supplementary Property Tax
MAGUHN - That Council gives First reading of Bylaw #1121. Carried Unanimously
HAAS - That Council gives Second reading of Bylaw #1121. Carried Unanimously
NELSON - That Council gives Unanimous Consent for Third reading of Bylaw #1121. Carried Unanimously
OSTASHEK - That Council gives Third reading of Bylaw #1121. Carried Unanimously
4. 4, Policy #082, Recreation and Parkers User Fee
HAAS - That Policy #082, Recreation & Parks User Fee Policy including the 2018-2021 Fee Schedules A and B, be approved as presented. Carried Unanimously
5. Hinton Recreation Centre Implementation Plan
HAAS - That Council direct Administration to advance the proposed Hinton Recreation Centre Iteration 3 with a cost estimate of $28,500,000 to $35,000,000 by:
1. Advance the Hinton Recreation Centre Implementation Plan (“Implementation Plan”) dated March 2018 prepared by GEC to guide the process in achieving detailed schematic design drawings and specifications describing all material components and systems in the project. 2. Develop the membership model and terms of reference to establish a Steering Committee to lead the Implementation Plan Tasks 1 to 11.
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3. Approves a not-to-exceed $200,000 capital budget expense to facilitate the Steering Committee and Administration to utilize GEC Consulting services or other consulting services as needed to support delivering final recommendations to Council in 2019. Carried 6-1 For: Haas, Waugh, Maguhn, Michaels, Ostashek, Race Against: Nelson
NELSON – To amend the motion by removing Section 3 from the proposed motion. Defeated 1-6 For: Nelson Against: Haas, Waugh, Maguhn, Michaels, Ostashek, Race
NELSON - That Council direct Administration to provide the data collected after the Barr Rider report from surveys, open houses and other means prior to the terms of reference for a recreation centre steering committee be presented to Council. Carried 6-1 For: Haas, Waugh, Maguhn, Michaels, Ostashek, Nelson Against: Race
INFORMATION ITEMS
1. Hinton Mud Run Request
OSTASHEK – That Council direct Administration to bring back the Hinton Centre policy to a Standing Committee to discuss possibly expanding the program. Carried Unanimously
2. Council Information Package #1 and #2 for April 17, 2018
HAAS - That Council Information Packages #1 and #2 for April 17, 2018 be accepted for information. Carried Unanimously W. Jones left the meeting at 7:22 p.m.
REPORTS FROM MAYOR, COUNCIL, CHIEF ADMINISTRATIVE OFFICER
1. Council Updates (Training, Conferences, Committees, Community Events) Councillors reported on the various committees, meetings, and activities they attended since the last Regular Council meeting and what they plan on attending in the coming weeks.
2. Chief Administrative Officer Report
Denise Parent, Interim Chief Administrative Officer, provided an update on administrative matters.
3. Administrative Inquiries
There were no Administrative Inquiries.
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NOTICES OF MOTION
Council did not present any Notices of Motion.
IN CAMERA
NELSON - That the Standing Committee Meeting of Council move In Camera. Carried Unanimously The time was 7:51 p.m.
NELSON - That the Standing Committee Meeting of Council move out of In Camera. Carried Unanimously The time was 8:29 p.m.
ADJOURNMENT
OSTASHEK - That the Regular Meeting of Council adjourn. Carried Unanimously The time was 8:30 p.m.
______Mayor
______Interim Director of Corporate Services
Initial Page 7 of 84 4/17/2018
ATTACHMENT 1
Teck Coal, Cardinal River MacKenzie Redcap Project Update Hinton Town Council
April 17, 2018
Agenda
Introductions Overview of Teck and Cardinal River Employment and Community Investment MacKenzie Redcap Project Closure and Reclamation Questions
2
Page 8 of 184 4/17/2018
Teck Coal Making Steel Possible
3
Steelmaking Coal
High-quality metallurgical coal is required to make steel.
4
Page 9 of 284 4/17/2018
Teck Coal
5
Cardinal River Operations, Cheviot Mine
6
Page 10 of 384 4/17/2018
Employment
Average hourly wage is approximately $30 per hour.
Approximately 340 employees live locally – 88 per cent of total workforce.
Approximately $23 million spent in 2017 on goods and services from local suppliers
11
Community Investment
12
Page 11 of 484 4/17/2018
Consultation and Engagement
13
MacKenzie Redcap Project
10
Page 12 of 584 4/17/2018
MacKenzie Redcap Footprint
Cardinal Divide
11
Mining at Cardinal River
12
Page 13 of 684 4/17/2018
Mine Closure - Reclamation
13
Questions?
14
Page 14 of 784 DRAFT
TOWN OF HINTON
Minutes of the Standing Committee Meeting Held April 24, 2018 Committee Room
Present: Mayor Marcel Michaels, Councillors Trevor Haas, Ryan Maguhn, Dewly Nelson, Albert Ostashek, JoAnn Race, Tyler Waugh
Administration in Attendance: Denise Parent, Interim Chief Administrative Officer, Carla Fox, Interim Director of Corporate Services, Laura Howarth, Director of Community Services, Gordie Lee, Director of Infrastructure Services, Wendy Jones, Director of Planning & Development, Emily Olsen, Communications & Strategic Advisor, Todd Martens, Fire Chief / Protective Services Manager, N. Hope, Human Resources Manager, Wendy Anderson, Executive Assistant
Also in Attendance: Richard Tombs, ISL, Mark Hildebrand, RMRF
Refer to the Standing Committee Meeting Agenda package for April 24, 2018 for detailed background information.
ORDER
Deputy Mayor Ostashek called the Standing Committee meeting to order. The time was 4:03 p.m.
ADOPTION OF AGENDA
RACE - That the Standing Committee Meeting Agenda of April 24, 2018 be accepted as amended: • Maguhn – Switch Action Items #1 and #2 • Michaels – Add In Camera Policy Item #2 under FOIP Section 23 Carried Unanimously 7-0
CITIZENS "MINUTE WITH COUNCIL"
The following individuals spoke regarding the Animal Control Bylaw #1119
Jane Dresdan represents service dogs, no consideration was given to service dogs in training. She also represents the Great Dane and Gentle Giant Club which is 100 strong and indicated that a dog park is not safe for a large group of giant breed dogs, she is asking the golf course, the area next to golf course, Thompson Lake and Cache Percotte remain off leash. Ms. Dresdan spoke to hybrid breeds; there is no consideration given to wolf mix dogs as their vaccinations are not fully effective.
Debby Raabel asked Council if Cache Percotte and Jack’s Trail are they part of the Town of Hinton. She feels that Cache Percotte would be the only place she could run her dog; it is a wildlife area. She
Initial Page 15 of 84 Town of Hinton Standing Committee Meeting Minutes— April 24, 2018 P a g e | 2
has not had a lot of issues with off-leash dogs and pointed out that the attacks which occurred have happened on the streets and not on the trail system. Ms. Raabel requested the on-leash areas as stated in the current bylaw remain the same and under effective and immediate control. She spoke to the online petition that has currently gathered 283 signatures and read out a number of the online posts.
Jodi Archibald addressed Council and read a letter from Dianne Watson who was the owner of the dog that was killed in an attack last fall. Ms. Watson would like to see the bylaw go through as proposed. Ms. Archibald is concerned with the potential loss of the off-leash areas.
Maria Mitchener spoke to Council and feels this bylaw has caused a divide in the town; owners would like to allow Bylaw to have the ability to enforce the bylaw but good owners should not be penalized.
Nicole Naef feels the proposed bylaw is punishing good dog owners and asked Council for their consideration to leave off-leash areas as they are. She also stated that every pet owner who trains their dog to run with them while on a bike should not have an issue.
Kris Raabel suggested that if all dogs are on-leash, wild animals will move into town; he feels off-leash dogs keep animals at bay.
Alana Larson has a small dog that is well trained off-leash. She feels dogs should be on-leash on sidewalks and likes off-leash in bush areas. When meeting other dogs, she put hers on a leash. Her dog is trained to stay close while she rides her bike. Ms. Larson feels the bylaw seems restrictive and would like to keep off-leash areas as is.
Morris Archibald questioned how citizens can recognize when they are within Town boundaries. He also stated that it has not been mentioned that the dog attacks that have occurred were with three dogs.
Raylene Brown spoke to Council and stated that when they were looking for a home, they saw lots of bag receptacles for dog feces. She runs on the Thompson Lake trail regularly with her dog and asked Council not to blanket the on-leash requirement. In the last three years she has had one instance with another dog and spoke to the owner directly. Ms. Brown feels there are responsible dog owners out there, a lot of times it’s the human behaviour not the dog behaviour.
ACTION AND DISCUSSION ITEMS
1. Economic Development Strategy Scope of Work
NELSON - That Council direct Administration to proceed with a Request for Proposals process to hire a consultant to develop an Economic Development Strategy, based on the attached Scope of Work. Consensus Achieved 7-0
NELSON - That Council direct Administration to engage a sub-group comprised of Hinton and Region Economic Development Coalition Members, and Town of Hinton administration to assist in the development of the Economic Development Strategy. Consensus Achieved 7-0
RACE – Amendment to include Mayor and one Councillor for sub-group.
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Consensus Not Achieved 3-4 For: Race, Maguhn, Ostashek Against: Waugh, Nelson, Haas, Michaels
RACE – Amendment that the sub-group come back to Council on a regular basis to update their progress. Consensus Achieved 4-3 For: Race, Maguhn, Ostashek, Haas Against: Waugh, Nelson, Michaels
2. Draft Animal Control Bylaw #1119
NELSON - To seek consensus that section 3.3 be removed. Consensus Achieved 7-0
A break was called at 5:28 p.m. The Standing Committee meeting resumed at 5:40 p.m.
NELSON – To seek consensus to add the wording “up to” in Section 3.2 in line 4 after “Exhibitor to keep” Consensus Achieved 7-0
NELSON – To seek consensus to add a section in Schedule “C” for consent of Adjacent Property Owners containing Name, Address, Phone Number, and Signature. Consensus Achieved 7-0
MAGUHN – To seek consensus that the words bird, reptile, and amphibian are dropped from Section 52.2. Consensus Achieved 6-1 For: Race, Waugh, Maguhn, Michaels, Nelson, Haas Against: Ostashek
NELSON – To seek consensus that the wording in subsections 4.4.1, 4.4.2, and 4.4.3 be changed to match the wording from Schedule “C”. Consensus Achieved 7-0
NELSON – To seek consensus that the wording in subsection 5.1.4 c) be changed from “three (3) months” to “four (4) months” pending Provincial compliance. Consensus Achieved 7-0
NELSON – To seek consensus that sections 5.0 and 6.0 Licensing Requirements be merged into a single section pending Provincial compliance. Consensus Achieved 7-0
MICHAELS – To seek consensus that no more than one dangerous animal be allowed per dwelling within this bylaw. Consensus Achieved 7-0
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MAGUHN – To seek consensus that upon losing a license an owner of a licensed animal shall request a new tag from the Protective Services Department according to the Fee set out in Schedule “A” of this Bylaw upon the owner producing their Government issued ID. Consensus Achieved 7-0
Councillor Race left the meeting. The time was 7:11 p.m.
NELSON – To seek consensus that the wording in section 15.1 “in a Park or portion of a park” be replaced with “in any area”. Consensus Achieved 6-0
MAGUHN – To seek consensus that off-leash definition include: all non-hard surfaced trails within Town limits. Consensus Achieved 6-0
NELSON – To seek consensus that in subsection 15.1.2 the term “designate” be removed. Consensus Achieved 6-0
MICHAELS – To seek consensus that dogs on leash are allowed on school grounds, playgrounds and cemeteries. Consensus Achieved 6-0
MAGUHN – To seek consensus that the owner of a dangerous animal shall ensure that such dog does not enter or remain in or on at any time a school ground, playground or cemetery. Consensus Achieved 6-0
HAAS – To seek consensus that Section 18 be removed. Consensus Achieved 6-0
A break was called at 8:07 p.m. The Standing Committee resumed at 8:16 p.m.
NELSON – To seek consensus that Section 19 be changed to reflect that the animal’s well-being is considered and that public access will not be impeded. Consensus Achieved 6-0
MAGUHN – To seek consensus that Section 32 ensure that no dangerous animal shall be left unattended while tethered. Consensus Achieved 6-0
MAGUHN – To seek consensus that Section 32 ensure that no dangerous animal shall be left unattended while in a motor vehicle. Consensus Not Achieved 1-5 For: Maguhn
Initial Page 18 of 84 Town of Hinton Standing Committee Meeting Minutes— April 24, 2018 P a g e | 5
Against: Waugh, Ostashek, Michaels, Nelson, Haas
MICHAELS – To seek consensus to postpone the Animal Control bylaw to the next Standing Committee. Consensus Achieved 6-0
Public feedback received after the agenda was published is included in the minutes as Attachment 1.
MAGUHN – That the meeting be extended beyond four hours. Carried Unanimously
A break was called at 8:37 p.m. T. Martens left the meeting. The Standing Committee resumed at 8:43 p.m.
ADDITIONAL INFORMATION
1. Urgent Matters from Council
NELSON – To seek consensus that, pending confirmation from Yellowhead County, the Mayor send a letter to our Premier as well as to our MLA and MP regarding the toxic waste being discarded in private landfills near the community of Hinton. Consensus not Achieved For: Maguhn, Michaels, Nelson Against: Waugh, Haas, Ostashek
MICHAELS – To seek consensus that the Mayor send a letter of support on behalf of Council for the Kinder Morgan Trans Mountain Expansion Project to the Federal Government. Consensus Achieved 6-0 2. Chief Administrative Officer Status Report
3. Executive Assistant Logistics Information
IN CAMERA
MICHAELS - That the Standing Committee Meeting of Council move In Camera. Carried Unanimously
The time was 9:03 p.m. L. Howarth, E. Olsen and C. Fox left the meeting. R. Tombs and M. Hildebrand joined the meeting.
MAGUHN - That the Standing Committee Meeting of Council move out of In Camera. Carried Unanimously The time was 9:09 p.m.
MAGUHN - That Council accept the Direction Request- Water Treatment Plant for information only and that all attachments remain private pursuant to Sections 16, 21, 23, 24 and 25 of the Freedom of Information and Protection of Privacy Act, RSA 2000, Chapter F-25.
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Consensus Achieved 6-0
NELSON - That the Standing Committee Meeting of Council move In Camera. Carried Unanimously
The time was 9:12 p.m. G. Lee and W. Jones left the meeting.
D. Parent, left the meeting at 9:33 p.m.
L. Howarth, and W. Anderson left the meeting at 9:45 p.m. N. Hope joined the meeting.
MICHAELS - That the Standing Committee Meeting of Council move out of In Camera. Carried Unanimously
The time was 10:47 p.m.
ADJOURNMENT
NELSON - That the Standing Committee meeting adjourn. Carried Unanimously The time was 10:48 p.m.
______Deputy Mayor
______Interim Director of Corporate Services
Initial Page 20 of 84 ATTACHMENT1
IMIAlbertaHealth I Serlrlttes
20 April, 2018
To whom it may concern,
As requested by one of the Hinton Town Councilors.the tollawingstatistics have been collected for your use in regards to the Town of Hinton's anticipated changes to the Animal Control Bylaw.
in order to provide relevant.focused informationfor your purposes. the following parameters have been applied:
- includes only bites to humans by dogs and cats in the HlntonArea - Includes bites reported to HintonHealth Care Center (Emergency Room). Hinton EnvironmentalPublic Health and HintonPublic Health Nursing. « Excludes instances of provoked owner I animal care provider related bites
Year Dog_s Cats 2015 10 5 2016 10 2 2017 11 0 2018 5 0 no data)
These statistics are measurable and can be re-evaluated as needed Sincerely,
2 4 .&/i/ 5/nu Tammy Haas, R.N. B.N. Hinton PublicHealth Nursing Team Lead 12BOASwitzer Dr Hinton.AB T7V 1T5
Tel: 78D—817-4109 Fax: 7811865-3727
Alberta Health Services www albertaheatlhservicesca
Hinton Communlty Health services - Public Health Nursing
1230A Swllzer Drive, Hinton.AB. Canada T7V its
wv:w.aIbenahealmservlces.:a Page 21 of 84 April 21, 2015
Mayor and Members of Town Council:
Some people do not adapt well to change. Rememberthe controversy when motorized vehicles were no longer allowed on town trails or when smoking was no longer allowed in restaurants and bars? Eventually people do adapt with change.
The majority of owners of large dogs that I have talked to, that are against the leash bylaw, appear to be uneducated about where to take their dogs off leash.They have stated that if this bylaw passes, they willhave no where to take their dog or will have to drive 6 km out of town to do so.
I am asking that Town Council pass a bylaw to change the wide gravelled multipurpose trails x 3 to on leash. Ihave attached two copies of the town trail map. One iswith the wide gravelled multi~purpose trails highlighted in orange, this is only a smallportion of trails.There are numerous other tralls, llke Earth and the Regional Trails, 2"‘map, trails highlighted in pink. There are numerous cut lines and the bush, that these owners can go.
With allof the publicity that this topic has generated, there are stillmany large loose dogs running around town. It has been 6 years since council decided on off |eash/ on leash areas. Nothing has changed since then. Istillget chased by dogs when running or when walking my dog on a leash, a loose dog runs up to me, of which the dog is not under immediate control or I hear, "its ok, my dog is friendly." Maybe my dog Is not, maybe I am allergic to dogs, maybe I am afraid of larger dogs. Whatever the scenario is, it does not change the fact that these dogs not on a leash are not under "effective Immediate control." Just recently, I was running on the beaver boardwalk and a large dog came running at me, teeth bared. The owner calledafter it, but the dog did not listen. I had to stop my run and retreat. l was scared that Iwould get bit. The owner apologized but that dog should have been on a leash. A casual strollto enjoy the scenery around MaxwellLakeis met with caution and uneasiness. Just this evening, on an hour walk, two different large dogs ran up to us from behind, their owners hundreds of feet behind. These are public areas and not private property. Does a tragic circumstance have to occur such as a child having to get bit or mauled before an on-leash law comes into effect for the multipurpose trails?
People in 2012 were complaining there should be no leash law as Hinton needed an off»leash dog park. Well, now there are two (one for smalland one for large dogs) and these same people are stating that they do not use the dog park as there may be aggressive dogs there; there is poop everywhere; they are not maintained.The Town of Hinton Tralls Master Plan l=i_na_|Report of March 2011, states in B. Regulatory Legislation- to Assess merit of enforcing on leash bylaw for clogsin Hinton bylaws. Designate on leash areas along paved/ boardwalk trails and designate off leash areas as required in the future in areas such as Mary Reimer Regional Park and HubPark.(old land?llof Robb Road). G. PublicInterface with Wildlife states and promote bylaw for on leash dog use trails, esp. beaver boardwalk. In Areas of Interest-Off-Leash Dog Areas, please note that it states—ltwas requested the Town investigate off-leashdog legislation and that the
Page 22 of 84 Master Plan include possibilities for designated off~|eash dog areas, —. Also,in 10.8 PublicInterface with Wildlife-it states Encounters between -
My mother is a breeder of champion Tibetan Terrier dogs and also teaches obedience and agility for the past 40 years. She agrees that all dogs should be on a leash whilewalking, as you cannot guarantee 100% how your dog willreact in different situations and was quite surprised to find out that Hinton has an off Ieash/on leash bylaw.
Hinton is surrounded by the great outdoors, every residence in Hinton is a 5-10-minute walk to the bush, whether you live in the valley, on the hillor in Thompson Lake.These bylaws need to be enforced. A bylaw officershould be walking and biking around these town trails to see for themselves and giving out tickets. Do this for a few months, people willstart to comply. Monies generated from these tickets could be used towards the purchase of dog poop bags for the bag containers or trash receptacles around the trails or donate to our local SPCA. I have no comment on proposed 20.1 Cyclingwith Animals. I do bike, but not with my dog so not sure if cyclingwith a dog on or off leash is better or safer. I willsay, that when I have been chased by dogs, it is with people who are WALKING their dogs, not with people on bikes who are running their dogs.
Do you have young grand children? Elderly parents? Small dogs? What if they were hurt or maimed by a loose dog? How would you feel, as a person of authority, that you couldhave put a stop to it?
There are already so many dangers In this world, I do not want my little girl or boy getting bitten or mauled by a loose dog, which would have been prevented by the passing of this bylaw.
The Town had big log signs made directing tourists, etc to different parts of town. So whiledrawing in tourists to Hinton’: beautifultrails, one happens to get attacked by a large loose dog, great for tourism. Might as well take those signs down.
Lookingforward to hearing you taking action on this subject. Please protect not only our children’: safety but everyone‘s safety and ensure safe use of the town trails and public areas in general.
Yours Truly,
Stacey Green
Page 23 of 84 M.98?.e €22 .=oE_I :mE>?EoEm__u.__ _ .9. . o,#n._nrov 1. / ‘ .\ 1:1 ..:.I .\r.ii-.su.rlIll¢.\..n\\ .!:i!... Page 24 of 84 .,_<¥ £3 E..Eé.,.I%.l TE...&3 azxaéxwws .§§§:§.§ 2.3 :)r Q . . 4 ..o.=8.._=§33 _ as...» r ZOH7: mm zn? mm V _ aé?ri §-lgiluelxl \.\ _ X \ F)\\ znm.n 5“dwHhm :.H?H _M g ...4.. /. rum{nu .....um.i...... ,u| 1... \ ‘(J Am“....i.mm SE.m>m..=<¢.—. ZO._.Z:.— so 239. m.x26+ 3&3; Jfa? %v:u.,E©3:2 Page 25 of 84 Hrmui-.r-in T7V 1J4 April23. 2018 2 Ne f r ff h kln r I s wlthln Town Llml Members of Town Council, We are writing to express our gjrgng opposition to the concept of designating all in-town trails as on-leash areas. We recognize and support the need for designating on-leash areas. We support the designation of all sidewalks, parks, and school yards as on-leash. We understand the desire and motivation to designate some gravelled and boardwalk trails as on-leash.and we can support this. Well-mannered dogs bene?t hugely from the exercise and stimulation of an off-leash run. Their owners bene?t hugely from the opportunity to get exercise and fresh air while walking or running with their dogs (who are of!-leash). Residents of our town bene?t hugely from having easy access to the trails that surround Hinton. Itis ridiculous to thinkthat we might have to DRIVEout of town to access a location where we can walk with our dog off-leash. We propose that (at a minimum) mefollowing trails and areas remain off-leash: o Trails south of the main Robb Road to Maxwell Lake trail, eg. Happy Creek trail Trail between Robb Road and Thompson Lake Athabasca Riverfront Park Trail behind Alstar along the river Golf course (in the off-season) PLEASE do not take what is a HUGELY important part of our quality of lifeaway. Itwillbe a HUGE disappointment. Deal with the (few) people (and dogs) who are causing problems. Don’t penalize the MANYwho are not causing problems and whose quality of life willbe drastically Impacted by a decision to blanket the town on-leash. Thank you, Andrea and Serge Cote; Lauren and Sean Cote - Andrea cell Serge cell Page 26 of 84 oooo WendyAnderson From: Todd Martens Sent: Apri|—24»18 B:10 AM To: Wendy Anderson Subiect: FW: New animal bylaw From: Councillor JoAnn Race Sent: April-23~18 9:34 PM Yo: Marie-Soleil Thank you Marie. I am ton»/arding your comments to Todd Martens and our Interim CAO Denise Parent. Thank you again for taking the time to share your thoughts on the past and proposed bylaw, loAnn Race Councillor ITown of Hinton [email protected] P: 780-865-6072 C: 780-865-0487 On Apr 23, 2018, at 9:27 PM, Marie-Soleil< _g> wrote: Dear Mayor and councillors, Somehow Igot lost when Istarted reading the draft animal bylaws. Bythe way, both drafts are really similar beside the arrangement of some paragraphs. So I got lost because in my understanding of the purpose on worklng on a new bylaw, the main reason was dogs running at large ending with other dogs being attacks (at least 3 incidents that I have heard about within the last year). This is roughly what Town Admin was directed by Town Councilto do. How is it possible we end up with more rules for responsible dog owners? How willit help having more bylaws when the simple ones we had for years have never been enforced. Responsible dog owners would now only be able to walk a dog on—leash;no hiking with a dog or walking off-leash. The bylaw also states that a person cannot leave a dog leashed to a structure while running in to quickly pick something up, like a coffee or some bananas... or dog food... this is ridiculous. More points: Page 27 of 84 - Why not giving a warning or even a fine to a dog owner who's dog lS aggressive or barked non-stop instead of punishing all the other responsible owners. - Dogs are not allowed in parks or playgrounds? So a family can't walk to a playground with their dog on leash and have the kids play, while the adults and dog sit on a bench watching? This is wrong. 0 Even if someone is trying to go further down the trails with their dog, for a bike ride for instance, they can't even go because no one should ride their bike with their dog being on leash... So even if a dog owner wants to follow the rules and get out the on-leash area, it is almost impossible. It's one thing to look at what is done in different town across Alberta, is it another to take some time to think if it is realistic in a town like Hinton. Some people have chosen to not live in a Federal Park because of all the rules involved, now the town is leaning towards adding too many rules that, in my opinion, are not necessary. Of course, people will complain about off-leash dogs because that's how it works, Bylaw only hears about the complaints, not the positive encounters. But Ifyou are going out and ask the citizens how their experience is on the trails, I am pretty sure most of them willreport great or good experience. Dogs will always be dogs. They are not like most Canadians by being over polite, they won't like alltheir fellow canines and won't behave like Canadian humans do. They might bark or growl at each other but most of the time they will continue on their way. Again it is also down to being a responslhle dog owner and understand other users may not likehaving dogs around them or approaching their own dogls). But banishing off-leash areas from all town trails is way to extreme to solve the real problem: dangerous dogs and dogs running-at-large. Marie-Soleil Pinet Page 28 of 84 E RECEEVED April24/2013 * APR21, 2013 Andrea Gomien ‘ — TOWN OF HINTON Hinton,/KB W _‘_'— T7VIE9 Hinton Town Council Hinton,/KB Dear: Town Council Thank you for your time. Iam writing you this letter in regards to the new Draft Animal Control Bylaw. It has been brought to my attention that there are some changes in the making to our current oft leash bylaws, and Iwould like to voice my opinion on how these are going to negatively effect my life here in Hinton. Iwas born and raised in this beautiful town, and have been using the trail systems my entire life alongside my family. Iwill be 29 this year. Have you ever heard the saying; the grass is greener on the other side? My belief isthat, in fact. the grass isgreener where you water it!Where I am going with this is, that Ithink what should be looked at is simply just enforcing the current off leash bylaws that are already in place. We live in a beautiful community with a lot at existing trail systems. These trail systems for the most part are oft leash trails. The off leash signage currently states; keep your dog withinsight. keep under voice control, keep dogs within reach when other trail users are present, and the owner isresponsible for all actions, behaviour and clean up. Iwalk the current off leash trailsaround town daily, my dogs love them and so do I.We meet up with many other people with very pleasant dogs who. from what Ican see love being off leash and exercising as dogs should. There are also a lot of people who keep their dogs on leash and Ihave the utmost respect for that, Ialso have my dogs under control when other trail lovers pass me by. Why does this harmony have to stop? So now we'll go in the back trails and always have to have dogs on leash? What isso bad aboutjust getting your clogs on leash as people pass by? My thought isthat iswhat should be enforced. Ifyou cannot control your dog off leash then by all means maybe you should have them on leash alwaysl For those of us who have well behaved dogs why should we have to pay the price? My dogs need more than an on leash walk to burn their energy, so now this means Ihave to drive out of town limitsto take proper care of my pets. Exercise isthe utmost import thing in owning a dog. Thisbrings me to the mountain bikers that love using the back trails with their dogs, now they have to leave them at home, or leave town limitsto exercise them. The new draft states no dogs willbe permitted off leash on the trails, and not permitted to bike with your dog on leash either. Thistown isfilled with outdoor enthusiasts, this will be sad news. To me this means more people are going to be breaking the off leash bylaw, this willbe unfair to the well behaved dogs, who love to do these things with their humans. Thisthen takes me to the many parents who walk their dogs alongside their strollers. The new draft states: while operating a bicycle or wheeled conveyance on a pathway, no person shall do so with an animal on leash. How isthis ok2 For lots of people their dog Page 29 of 84 is a member ol their lamily, so when an owner is out for a walk with their child in a stroller they cannot take their dog too? You as council members are part of this community loo, l‘m sure at least some of you own dogs. I'm sure some of you have family members who love and use our current all leash trail systems, with their children and their dogs! lhe oft leash bylaws we have in place seem realistic to me. On leash in a playground and on paved walkways, on leash on the boardwalk itself. Why make it so the back trails have to be on leash too? Do we have enough lunding and bylaw ofticers to be patrolling the back trails? How is this new system going to be any more enforced than our current one? To me that is the problem. Maybe slarl enlorcing what we already have and we could continue to live in harmony with the beautiful nature we are surrounded with. l am only concerned about the off leash bylaw changes. The changes to the dangerous animal regulations/control/care/structure ect. I agree. Thiswillonly keep our streets and trails sater for everyone it owners are taking the proper precautions. Thank you for your time and hearing my concerns, I strongly hope this isrevised and the existing off leash trails remain as is. Page 30 of 84 Town CouncilStanding Meeting April 24"‘,2013 Thank you for the opportunity to say a few words. I am here today because I spend 2 — 3 hours per day in the forest around Hlnton with my family member George — a black lab who is now 9 years old. I have walked and cycled on the rugged trails around Hinton for 24 years without a signi?cant issue. Iwould like to continue these activities. I have a lot of sympathy for the animals and people affected by the recent and tragic incidents that have occurred on our town streets. I support any bylaw work that would directly prevent or help to manage those incidents in the future, as the last council of September 2017 did when they developed thelr original motion. -public-spaces» I'm here to respectfully request that the on leashareas remain as the current bylaw states, and that the gravel and forest trails remaln, off leash with "effective and immediate" control. Hinton is NOT a park in downtown Calgary; It’s a small rural working town surrounded by forested lands. My letter of April6”‘with 23 signatures, requests the off leashareas remain in accordance wlth current Bylaw. These signatures represents citizens who have been walking these forest and gravel trails for 20 to 40 years without any signi?cant complaints about "off |eash" dogs. There are also a few signatures of those who have moved to Hinton within the last 5 years. They moved here speci?cally so they could enjoy forest trails with their dogs off leash. They bought their properties, investlng into this community by taking Into considerationthe Current Bylawoff leash areas, and proximity to town trails to be able to walktheir dogs off leash. Ialso request that citizens be allowedto cycle with their dogs on leash In town and off leash on the gravel and dlrt trails. Pleasegive the Hintonltes some creditfor using their good judgment as to what is safely doable with their pets. Page 31 of 84 ‘A o'/T¥%5x5/m/ 02:65 /7“S Ur-‘ changeorg / /0’ Rl—!flplPnl‘ Lotte": Greetings, In Regards to the new draft animal control bylaw #1119. In the new Draft it states Limitedand outdated in the enforcement. The "Enforcement" of the current bylaws is what has been limited and that is the action that needs to be taken in regards to past incidences having dangerous dogs “at large". In the draft it talks about "Off Leash Areas” however, the law only specifies one area that is to be off leash and that is the dog park. In my opinion, off leash dog parks are a breeding ground for incidences. I feel the town is trying to push the issues out of town limits so the problem doesn't have to be dealt with. The ”no off leash area" guidelines only punish the responsible dog owners that we do have here in Hinton because irresponsible dog owners willcontinue to break the law no matter how many laws are brought in. I for one take my canine anywhere possible with me and my children. Our canines are part of the family and when we are out being active I'd like my family companion with me whether it be taking my children to the park, at a sports ?eld watching my children play, running freely on a gravel trail, biking, or walking the golf course in the winter months. Many mothers go to the golf course because it is easily accessible with a stroller. My‘wheeled conveyance“ is my stroller, does that mean I cannot take my children with me to take my dog for a walk even on leash? Does this new draft bylaw insinuate I cannot actively do anything with my whole family (by this I mean my dog included)? I ?nd this very sad and honestly makes me not very enthusiastic to live in this town if this is the way the bylaw will go. If a dog is politely sitting on leash by the park while children are playing what is the harm? If the dog is excessively barking and deemed a threat well that's where the bylaw officers job comes Into play and they issue a ticket. That's enforcement! I do not want to have to drive 6 km out of town limits to take my children and dog for a leash free walk so we can all be together that'sjust absurd. Where am I left to train my puppy to be a good citizen If I cannot expose my dog to these situations and surroundings? (At a sports field, children playing at a park, rodeo etc.) Don't get me wrong I am all for stronger leash control, it is what keeps our dogs safe after all. Higher traf?c areas should be "on leash only" as in school grounds, playgrounds, rodeo Page 32 of 84 grounds, paved walkways and the boardwalk. Allback trails such as behind the beaver boardwalk, Athabasca trail, and ungroomed trails should be "off |eash" but "Atyour own Risk"!With obvious signage posted. I believe this way the town would not be responsible for incidences should they arise on such trails. It makes the owners have to be accountable. If they choose that risk then so be it. We also need to make reporting to animal control approachable and as Hintonites we want to know we can count on them when we need them. As town council you serve the interests of Hinton‘s citizens. I urge you to please reconsider the "off |eash" new draft bylaw guidelines. Creating new laws on top ofthe existing ones does not correct the prob|em.The laws we have in place with some adjustments like i stated in my letter would be suf?cient enough IF they are enforced. This would make owners more compelled to abide by the law. Regards concerned citizen Esther Wolters Page 33 of 84 Signatures Name Location Date esther wolters Hinton, Canada 2018-04-13 tia weber Swan Hills, Canada 2018-04-13 Elyse Cullen Hinton, Canada 2018-04-13 Tanya LeGres|ey Hlnton, Canada 201 8-04-1 3 KellieMccrea Hinton, Canada 2018-04-13 Laura Johnson Hinton, Canada 2018-04-13 JenniferLanning Hinton, Canada 2018-04-13 JenniferWilson Medicine Hat, Canada 2018-04-13 Kim Switzer Hinton, Canada 2018-04-13 Andrea Gomien Hinton, Canada 2018-04-13 Ryan Randle Hinton, Canada 2018-04-13 Natasha Mullen Hinton.Canada 2018-04~13 Brianna Koenig Whitecourt.Canada 2018-04-13 Marie-Soleil Pinet Hinton, Canada 2018-04-1 3 Rebecca Longmire Hinton, Canada 2018-04~13 KyleDarroch Hinton, Canada 2018-04-13 Samantha Lambert Hinton, Canada 2018-04-13 Becky Kwasny Hinton, Canada 2018-04-13 Casandra Nelson Hinton, Canada 2018-04-13 Ashley Nyholt Saskatoon. Canada 2018-04-13 Page 34 of 84 I; Name Location Date JamieArsenault Hinton, Canada 2018-04-13 Kelsey Miller Hinton, Canada 2018-04-13 Nadine Annett Hinton, Canada 2018-04-1 3 Dex Tomlin Hinton, Canada 2018-04-13 Markjones Hinton, Canada 201 8-O4-13 Kayce Zaharia Hinton, Canada 2018-04-13 Kali Pambrun Hinton, Canada 2018-04-13 Rema Moore Canada 2018-04-13 Brook Bohning Hinton, Canada 2018-04-13 Leanne Stanko Jasper, Canada 2018-04-13 Megan Switzer Hinton, Canada 201 8-04-1 3 Crystal Phelan New Westminster, Canada 2018-04-13 sue catto Jasper, Canada 2018-04-13 Casey Hore Hinton, Canada 2018-04-13 MackenzieTkachuk Hinton, Canada 2018-04-13 Kaitlynn Brine Edmonton, Canada 2018-04-13 Taryn Snowden Hinton, Canada 2018-04-13 JustinDavidson Hinton, Canada 2018-04-13 Rebecca Brisson Hinton, Canada 201 8-04-13 Claude Forseille Hinton, Canada 2018-04-13 JaneDresden Hinton, Canada 2018-04-13 Dave kaa ke Mission, Canada 2018-04-13 Page 35 of 84 Name Location Date Clayton Gilroyed Hinton, Canada 2018-04-13 Melanie Riopel Calgary, Canada 201 8-04-13 Jacqueline Lee Hinton, Canada 201 8-04-13 RHEAZANIN Calgary, Canada 2018-04-13 Bevjubinvllle Hinton, Canada 2018-04~13 Kathryn Clarke Hlnton, Canada 2018-04-1 3 Taylor Winterbottom Hinton, Canada 2018-04-13 Sarah Vallentgoed Hinton, Canada 2018-04-13 Samantha Malo Hinton, Canada 2018-04-13 dustln Verbruggen Hinton, Canada 2018-04-13 Megan Toop Surrey, Canada 2018-04-13 Brett Gomien Hinton, Canada 2018-04-13 JordanSimpson Edmonton, Canada 2018-04-13 Brianna Stahl Hlnton, Canada 201 8-04-1 3 Nicole Woloszyn Hinton, Canada 201 8-04-13 Shireen Ouellet Hinton, Canada 201 8-04-1 3 Melissa Morrison Hinton, Canada 2018-04-13 Emma Madsen Hinton, Canada 201 8-04-13 Shawn McDonald Hinton, Canada 2018-04-13 Tara Lehoux Hinton, Canada 2018-04-13 Shannon Potter Hinton, Canada 201 8-04-‘I3 Stephenie Jay Hinton, Canada 201 8-04-1 3 Page 36 of 84 Name Location Date Cassidy Dion Hinton, Canada 201 8-044 3 Genevieve Laurin Hinton, Canada 2018~04-13 vanessa caplette hinton, Canada 201 8-O4-1 3 Maria Huard Hinton, Canada 201 8-04-1 3 Sarah Rock Hinton, Canada 201 8-04-13 Brenda Zimmer Canada 2018-04-13 Hailey Fraser Hinton, Canada 2018-04-13 Kayla Roberts Hinton, Canada 2018-04-13 Brandon Gravel Hinton, Canada 2018-04-13 Hailey Todor Hinton, Canada 201 8-04-1 3 eric roach Hlnton, Canada 201 8-04-1 3 Brandie Basso Hinton, Canada 201 8-O4-1 3 Elaine jay Hinton, Canada 2018-04-13 JackieDelves Hinton, Canada 2018-04-13 Kirstina Eriksen Hinton, Canada 201 8-04-13 Sasha Lehoux Hinton, Canada 201 8-04-1 3 Stacey Ransome Hinton, Canada 201 8-04-1 3 michelle brassard Vernon, Canada 201 8-04-1 3 Christine Berry Edmonton, Canada 201 8-04-1 3 Keeley Barber Edmonton, Canada 201 8-04-13 ArielBishop Hinton alberta, Canada 2018-O4-13 Debby Raabel Hinton.Canada 2018-04-13 Page 37 of 84 Name Location Date Robyn Gorgichuk Canada 2013-04-13 Ted Krahn Hinton, Canada 2018-04-13 Sarah Neumayer Hinton, Canada 2018-04-13 Kyla Mayan Hinton, Canada 2018-04-13 Brette Krog Hinton, Canada 2018-04-13 Bjerkness Marlie Saint Albert, Canada 2018-04-13 JulieJennings Mayerthorpe, Canada 2018-04-13 cathryn Thompson Comox, Canada 2018-04-13 Montana Stiller Calgary, Canada 2018-04-13 Chantal Sanders Edmonton, Canada 2013-04-13 Zane Gomien Hinton, Canada 201 8-O4-13 Daye Levan T7v1a7, Canada 2018-04-13 Alexis Mancuso Hinton.Canada 201 8-04-1 3 Chase Koma Hinton, Canada 2013-04-13 Christina Lowing Hlnton, Ab, Canada 201 8-04-13 KellyZimmerma nn hinton, Canada 201 8-04-1 3 Anthony Mancuso Hinton, Canada 2018-04-13 JudiBish Hinton, Canada 2018-04-13 Heather Friesen Edmonton, Canada 201 8-04-13 Marissa Perillo Kelowna, Canada 2018-04-13 JanessaWright Hinton, Canada 2018-04-13 Roxy Schneider Hinton, Canada 2018-04-13 Page 38 of 84 Name Location Date Cheryl Canning Kelowna, Canada 2018-04-13 Karri Willick Hinton, Canada 2018-044 3 Judy Littlejohn Hinton, Canada 2018-04-1 3 Dan Brettner Hinton, Canada 2018-04-1 3 Dustin Patapoff Sylvan Lake, Canada 2018-04-13 Kevin Cooper Hlnton, Canada 2018-04-13 Tracy Dircks Hinton, Canada 2018-04-13 Sarah St.Jacques Hinton, Canada 201 8-04-13 Trina McDonald Hinton, Canada 201 8-04-13 Innes Whitlock London, UK 201 8-04-13 NlcoleNaef Hinton, Canada 201 8-04-13 Lynda Cannady Red Deer, Canada 2018-O4-13 Marissa Roder Hinton, Canada 201 8-04-1 3 Deanna Allaway Whitewood, Canada 2018-04-13 Kyla Best Hinton, Canada 2018-04-13 Daniel Frizzell Hlnton.Canada 2018-04-13 Nicole Dionne Hinton, Canada 2018-0443 Dena Lavigne Lethbridge, Canada 2018-04-13 Stuart Tay Hinton, Canada 2018-04-13 MichaelWeekes Hinton, Canada 201 8-04-1 3 Sharlotte Mullen Hinton, Canada 2018-04-13 Taylor Barilla Hinton, Canada 2018-04-13 Page 39 of 84 Name Location Date Telford Ransome Hinton, Canada 2018-04-13 Melissa Frantz Canada 2018-04-13 JodiArchibald Hinton, Canada 201 8-04-13 Mary Eldridge Edmonton, Canada 2018-04-13 AprilStrlckiand Hinton, Canada 201 8-04-13 Larry Hughes Bonshaw, Canada 2018-04-13 Christin Lillehei Brooks, Canada 2018-04-13 Madison Martin Hinton, Canada 201 8-04-13 Aust Ellen Hinton, Canada 2018-04-13 Jan Vassbotn Hinton, Canada 2018-04-13 Alana Aman Hinton, Canada 2018-04-13 Gloria Callihoo Hinton, Alberta, Canada 2018-04-13 Tracy Parkinson Edmonton, Canada 2018-04-13 HollieBelcourt Hinton, Canada 201 8-04-13 JenniferRobertson Grande prairie, Canada 2013-04-13 Leo Wagg Edmonton, Canada 2018-04-13 Lynn Seabrook Hinton, Canada 2018-04-13 Jena Farrell Hinton, Canada 2018-04-13 Tiffany Patterson Woodstock, Canada 2018-04-1 3 JaredMadsen Hinton, Canada 2018-04-1 3 Toni Passamare Hinton, Canada 2018-04-13 Cynthia Lehoux Hinton.Canada 2018-04-13 Page 40 of 84 Name Location Date Lea Bamsey Hinton, Canada 2018-044 3 Chelsea Sjoquist Hinton, Canada 2013-04-13 Danny Knight Happy Valley, Canada 2018-O4—13 Heather Terry Fort Mcmurray, Canada 2018-04-13 Angela Shearer Kitchener, Canada 2018-04-14 Jacquie Hore Hinton, Canada 2018-04-14 JennaMusselman Hinton, Canada 2018-04-14 Raegan Whiteside Hinton, Canada 2018-04-14 JacobLeduc Hinton, Canada 2018-04-14 UlliBukovec Jasper, Canada 2018-04-14 Amanda Swanton Hinton, Canada 2018-04-14 JenniferWindl Hlnton, Canada 2018-04~14 Wendy Mackney Hinton, Canada 2018-04-14 Maggie Girardi Calgary, Canada 2018-04-14 Isolde Nielson Calmar, Canada 2018-04-14 JenniferMadden Hinton, Canada 2018-04-14 Amber Kapatch Hinton, Canada 2018-04-14 Monica Latoski Calgary, Canada 2018-04-14 Chantal Hall Cochrane, Canada 2018-04-14 JustineMoriarty Calgary, Canada 2018-04-14 Maxime Aldred Hinton, Canada 2018-04-14 Cassandra Stier Hinton, Canada 2018-04-14 Page 41 of 84 Name Location Date Andrew Ollenberg Hinton, Canada 2018-04-14 Kendra Bryant Hinton, Canada 2018-04-14 Wendy Chupik Kelvington, Canada 2018-04-14 Lars Benson Hinton, Canada 2018-04-14 Becki Graham London, Canada 201 8-04-14 Rene de Bucy Hlnton, Canada 2013-04-14 Brooke Froland jasper, Canada 2018-04-14 Brittany Wilton Red Deer, Canada 2018-04-14 Chris Mcgratg Sherwood Park, Canada 2018-04-14 SHAEBUCHHOLZ Edmonton, Canada 201 8-04-14 Terra Verch Hinton, Canada 2018-04-14 margaret chadwick Red Deer, Canada 2018-04-14 David LaFrance Hinton, Canada 2018-04-14 Paula Cryderman Westbank, Canada 201 8-04-14 JoelleArbeau Brophy Hinton, Canada 2018-04-14 Deena Fuller Hinton, Canada 2018-04-14 Annie Beals Grande Cache, Canada 2018-04-14 Carlene Barnes Fort McMurray, Canada 2018-04-14 Rylee Waugh Hinton, Canada 2018-04-14 Danielle Burdett Hinton, Canada 2018-04-14 JACKIERoss Lethbridge, Canada 2018-04-14 Amanda Hack Hinton, Canada 2018-04-14 Page 42 of 84 Name Location Date James Waldo Hinton, Canada 2013-04-14 Joanne Mann Hinton, Canada 2018-04-14 Andrea Cote Hinton, Canada 201 8-04-14 Monika Braun Hinton, Canada 2018-04-14 Kris Raabel Hinton, Canada 2018-04-14 Alan Dalziel Hinton, Canada 2018-04-14 Megan Pacholuk Red Deer, Canada 2018-04-15 KaylaCampbell Fort Saskatchewan, Canada 2018-04-15 JohnRempel Hinton, Canada 201 8-O4-1 5 Darlene Ouellet Hinton, Canada 201 8-04-1 5 Melody Macleod Hinton, Canada 201 8-04-1 5 Alana Wegner Hinton, Canada 2018-04-15 Dan Alden Hinton, Canada 2018-04-15 Charlyne Audet Hinton, Canada 2018-04-15 Shauba Cruden Hinton, Canada 2018-04-15 Robert Parkinson Hinton, Canada 2018-04-15 Sabrina Colucci Hinton, Canada 2018-04-15 JenniferWhite Hinton, Canada 2018-04-15 Dena Sweet Hinton, Canada 2018-04-15 Lisa Robertson Hinton, Canada 2018-04-15 Higgs Murphy Saint Paul, Canada 2018-04-15 Natalie Lawton Hinton. Canada 2018-04-15 Page 43 of 84 Name Location Date Leah Desjarlais Hinton, Canada 2018-04-17 Charlene Bohn Hinton, Canada 2018-04-17 Nathan Meagher Edmonton, Canada 2018-04-17 JeffGiesbrecht Hinton, Canada 201 8-04-1 7 Tyler Humphries Hinton, Canada 2018AO4-17 Megan Baron Hinton, Canada 201 8-04-17 Vaughn Smith Martensville, Canada 201 8-04-17 Andrea Meyers Hinton, Canada 2018-04-17 EliseHuber Edmonton, Canada 2018-04-17 JessicaMcKinnon Hinton, Canada 2018-04-17 Karen Little Saint Albert, Canada 2018-04-17 Ron Sylvester Edmonton, Canada 2018-04-17 Cody Robinson Hinton, Canada 2018-04-17 Meghan Hle Minden, Canada 2018-04-17 Burke LeBoeuf Hinton, Canada 2018-04-17 Roberta Sutton Lakefield, Canada 2018-04-17 Diane Renaud Edmonton, Canada 2018-04-18 Taylor Harper Leduc, Canada 2018-04-18 Wan Rocheleau Hinton, Canada 2018-04-18 Alana Larson Hinton, Canada 2018-04-18 steve carson Hinton, Canada 201 8-04-1 8 Sara MacRae Grande Cache, Alberta.Canada 2018-04-18 Page 44 of 84 Name Location Date kathy Gaudreault Hinton, Canada 2018-04-16 Corina Taylor Canada 2018-04-16 Rache||e Pawlowich Hinton, Canada 201 8-04-16 JanBatovanja Hinton, Canada 2018-04-16 Steve Langberg Rocky Mountain House Alberta, Canada 2018-04-16 Crystal LaRocque Edmonton, Canada 2018-04-16 Sheri Chwyl Edson, Canada 2018-04-16 Skye Gardiner Hlnton, Canada 2018-04-16 Danlelle Buttazzoni Hinton, Canada 2018-04-16 Cassandra Richards Edmonton, Canada 2018-04-16 Lamara Marklund Hinton, Canada 2018-04-16 Catherine Padua Winnipeg, Canada 2013-04-16 Chad Engerdahl Prince George, Canada 2018-04-16 KylaGaffney Prince George, Canada 201 8-04-16 Aralyn Brentnail Hinton, Canada 2018-04-16 Catherine Bamsey Edmonton, Canada 2018-04-16 patricia Fukala New Glasgow, Canada 2018-04-17 JessicaHearsey Hinton, Canada 2018-04-17 Penny Strawson Edmonton, Canada 2018-04-17 Clement Myrna Hinton, Canada 2018-04-17 Alison Boehm Hinton, Canada 2018-04-17 Dawn Gilroyed Hinton, Canada 2018-04-17 Page 45 of 84 Name Location Date Carolyn Murphy Hinton, Canada 2018-04-18 Tracy Meunier Hinton, Canada 2018~04-18 janell Uden Hinton, Canada 201804-1 8 CarolNash Hinton, Canada 201 8-04-18 Sydney Waddell Hinton, Canada 2018-04-18 Char|eneJEGEN Hinton, Canada 2018-04-18 Mandy Berry Canada 2018-04-19 Shane McKay Spruce Grove, Canada 2018-04-19 Benita Smit Hinton, Canada Z018-04~19 JeffDanis Hinton, Canada 2018-04-19 martin beijersbergen Hinton, Canada 2018-04-19 Naomi Kachkowski Chilllwack, Canada 2018-04-22 Page 46 of 84 Supporter comment from Jodi Archibald - Changeorg hllpsz?www.change.uryp/counv;il-hinton-ca-hinton-5-dra?-animal-bu. 3 As the recent and tragic incidents have been on town streets and perpetratedby animals with a history of being at large, the onus is on the town agencies charged with enforcementof the existing bylaw, not on citizens at large to approve a more restrictive and punitive one that does not address the issue. Nothing in this bylaw draft will compel the irresponsiblepet owner to properly train or control or contain their animals. Nothing in this dra? gives any credence to the practicalscience of training and socializing dogs. This is a reactive document that only serves to divide a community that has a common goal - to have safe, accessible, inclusive streets and trails and public spaces. Jodi Archibald, Hinton, Canada 2 weeks ago Page 47 of 84 lofl 24/04/2013, L/V Community - [email protected]:Hinton’: Dra? Animal Bylaw-"0?°... hllps://www.changc.org/p/council-hinlou-ca—hinlon-s~dra?-animal-I1... Muniku Bruun 1,week ago ago I have ran the town gravel trails over 2000 times over the past 20 years witl1my border collie off leash andhave never had an issue with another dog. If an owner does not trust their dog off leash on the town trails, they have their dog on a leash. Responsibledog owners use the town trails. They should not be punishedfor irresponsibledog owners thathad theirdogs off leashin town wherethe very tragic incidents occurred. I agree that the current by-laws have to be better enforced,rather than adding new by-laws. I choseto live in HintonbecauseI lovethistown and my dog can be off leash on the gravel town trails, where he is happy and so am I. Page 48 of 84 Iofl 24/04/2013, 1;”! Community 4 [email protected]: Hinlon'sDrah Animal Bylaw-"Off... https://www.change.org/p/coimcil-hinlon-ca-himon-s-draft-animal-h... esther wolters 21 hours agg_agg My main conoem is section 17.0 As a mother I would like to be able to walk to school with our dog "ON LEASH" to pick up and drop off my child. Also to watch their sports games and have our dog tied up being respectfulwhile i play with my children at the playground which we have walked to. Or letting my dog cool o?‘ it's paws on a hot day in the creek whileit is on leash.I hope this clausewill be reconsidered. As some of these areas are also importantplaces to train your dog so that it can learn to act responsibly withinour society. 3/ // Page 49 '/of 84 I of I 24/04/201x, 1:7 Community ~ [email protected]: Hinton's Drati Animal Bylaw-"Off... https://www.change.org/p/couneiI-hinton-ca-hinIon«s-dmn-animal-b... Than.ksfor adding your voice. Tracy Parkinson 2 weeks ago ago I walk my dogs o?‘ leash daily. It was a main contributing factor in the location of the purchase of our home being close to trails that enable this type of recreationalactivities.I also hurt my foot last surruner and without off leash areas I wouldn't have beenable to walk them for the last 11 months. Nowwithall the ice on the trails it is safer for me to walkthemoff leashthanit wouldbe for me to have them on leash. I stay away from the boardwalk and the boardwalktrailsas I respect on leashusers recreationalneeds. I seldom run into anyone on my walks and I go for an hour a day but when I do it is more o?en than not other off leash users. In the 15 years of owning variousdogs I havenever had a negative off leash experience. The ooncems I have hear raised in support of an on leashonly bylaw wouldnot beresolvedby this proposal.The incidences have occurred in areas that are already on leash only areas. Additionally, if we have to move into isolatedareas to walk o?"leashit increasesthe riskof problems with wildlife encounters, snares on unmarked traplines,increased risk of potentialfor violent crime, vandalism, or getting lost on unmarkedtrails. I hope that enough people speak out against this change... Page 50 of 84 lofl 24/04/20l8.l;"y Community ~ [email protected]:Hintun's Dva? AnimalBylaw-"Om. https://www.cl\ange.urg/p/counciI-hintun—ca-hinton-s-drn?-animal»b... Sarah St. Jacgucs 2 weeks ago 11‘O the recommendation to make no areas leash free is an overreaction to a tragic event. Removing the ability to ride the back trails withour dogs off leash takes away the last thing we can do in town to help our dog get the exercise she needs. Winter pack walks on the golf course helps our dog socialize in a way they cant while on a leashor in a dog park. Im all for changing bylaw to force owners to be responsible?nancially for their dogs actions but this is taking it too far and truly restricting the activities with our dog that we have come to loveas part of living in Hinton ,, Page 51 of 84 I of I 24/04/2018.1;/' Page 1 of I Arch Moio 7 From: "Diane Watson" ‘ __ Date: Tuesday, April 24. 2018 I058 AM To: "Jodi Archibald" ‘ Subject: Animal bylaw statement nom Diane Watson I would like to publicly thank thefirst responders,Town of HintonBylaw Departmentand town administration for the professional, kind and compassionateway that they assisted me when my dog Buddy was killed by a dog at large last August. The prompt attention of the past councilto review the bylaw and the politicalwill of the current council to address this sensitive issue are impressive. As with any law, it is only necessary whenpersonalresponsibilityand public education have failed to change the behaviour of a very small number of citizens who don’t respect the needs of other people. We need to structure of a strong bylaw so when unfortunate con?icts do arise, our officials have a law to enforce. When considering the bylaw today, I trust that council willbase their decision on placing people and publicsafety ahead of pets. We need to respect the rights of all citizens to feel safe on publicproperty. Our enjoyment of our own property must not be compromisedby our neighbours‘ pet ownership. I support the proposedbylaw in full and entreat Councilto pass whatl considerto be Buddy‘s Bylaw. Let us collectively endeavour to make sure no more Hintonites have to suffer the trauma of a dog attack in our community. Thank you. Diane Watson= 4/24/20Page18 52 of 84 2018‐04‐27 TRI‐R ENVIRO SERVICES RECYCLE PICK QUOTE FOR THE TOWN OF HINTON Various Recycling Facts •This day and age, there are a lot of people out there that take part in recycling. Some do it because they want to, and others do it because they are pushed to do so. Either way, recycling can really make a difference in the environment and it is something that more and more people should begin to do. Here are a few facts about recycling that you may not have known before. Page 53 of 84 1 2018‐04‐27 Did you know Did you know Page 54 of 84 2 2018‐04‐27 Did you know Did you know Page 55 of 84 3 2018‐04‐27 Did you know Did you know Page 56 of 84 4 2018‐04‐27 Make The Commitment: •Commit to being greener today and join others in implementing a better recycling program. Conduct Audit: •This will act as a fundamental baseline for your program and will determine the number of recyclables and waste your office generates. It also will allow you to measure your progress and see how far you’ve come. Page 57 of 84 5 2018‐04‐27 Make It Easy: •Ensure the recycling containers are placed in high traffic areas, beside all waste bins, and are clearly labeled to show what materials are accepted and to avoid any confusion. Launch Your Program: •Have your company CEO send out an email to launch the program and inform staff. Hold an event or a meeting to launch your program and get your employees on board. Page 58 of 84 6 2018‐04‐27 Encourage Others: •By following these few steps you can ensure that you are on a green path to a brighter future! In Hinton •Over 30 plus companies have already taken the pledge and the next step to a greener tomorrow. Some of these companies include Helmig fire and safety , Barrow safety, FRI Research and BGIS. •Join the movement! Make a meaningful difference in our community and in the environment! Page 59 of 84 7 2018‐04‐27 Tri‐R Enviro offering services for the following Town Locations The Guild •Weekly Recycle pick up Page 60 of 84 8 2018‐04‐27 Rec Center •Weekly pick up •Event weekends additional scheduled pick ups ESRD‐ Upstairs •BI – WEEKLY PICK UP Page 61 of 84 9 2018‐04‐27 Provincial Government Building •WEEKLY PICK UP ISB Building •WEEKLY PICK UP Page 62 of 8410 2018‐04‐27 Fire Hall •BI‐WEEKLY PICK‐UP Police Station •BI‐ WEEKLY PICK UP Page 63 of 8411 2018‐04‐27 Question Period Page 64 of 8412 Community Grant Program 2018 Intake #1 Funding Recommendations Presented by Members of the Hinton Grant Funding Advisory Committee Hinton Members Reviewing 2018 Intake #1: Grant xKathy Rees (CEAC): CHAIR xNancy Robbins (Citizen-at-Large) Funding xGeorge Higgerty (Library Board) Advisory xPeter Wilkinson (Citizen-at-Large) Committee ; xDeena Fuller (Citizen-at-Large) (HGFAC) Page 65 of 84 Policy #078 (ATE Proceeds) defines the Community Grant Program (CGP) as a program that funds: • One-time projects and initiatives of community organizations; • Operating expenses within the organization’s developmental stage; and • Events that are primarily designed for the general public that attract visitors, contribute to the local economy, and promote volunteerism. HGFAC Responsibilities: • Review, rank, and provide recommendations to Council on eligible applications under the CGP using Council-approved eligibility requirements, ranking criteria, and weighting measures; and • Make recommendations that reflect the best interests of the community and align with Town Council’s priorities and vision. Page 66 of 84 HGFAC Member Requirements: • One or more members must appear as a delegation before Council to address their recommendations for Council decision; and • Make recommendations to Council related to (but not limited to) the Community Grant Program annual budget allocations, processes, and program guidelines. Needs assessment 20 PTS Cost Benefit Value 20 PTS Degree of financial need of applicant/how much self-help 20 PTS Demonstration of thorough project plan 15 PTS Number of people impacted and how 10 PTS Financial stability 10 PTS Credible previous management of project/activity/organization 5 PTS TOTAL 100 PTS Page 67 of 84 # of Category Applications Requests Recommend Operating/Core Funding 5 $44,890.00 $0 One-Time Projects 12 $65,331.46 $53,047 Community Events 1 $10,000.00 $6,000 TOTAL 18 $120,221.46 $59,047 TOTAL FUNDING AVAILABLE (per intake): $60,000 Questions? Page 68 of 84 TOWN OF HINTON REQUEST FOR DECISION DATE: April 12, 2018 TO: REGULAR MEETING OF COUNCIL OF MAY 1, 2018 FROM: Jenna Altrogge, Legislative & Administrative Assistant REVIEWED BY: Carla Fox, Interim Director of Corporate Services APPROVED BY: Denise Parent, Interim Chief Administrative Officer RE: Community Grant Program 2018 Intake #1 Funding Recommendations Hinton Grant Funding Advisory Committee Recommendation: That Council award the Community Grant Program Funding Intake #1, for a total of $59,047 as outlined in Attachment 1. Concluding Statement The Community Grant Program (CGP) provides local non-profit organizations with funding to maintain, improve, or initiate community projects, operations, and events. The recommended allocations for the 2018 Intake #1 reflect the best interests of the overall community and align with Town Council’s priorities and vision. Conformance of Recommendation to Existing Laws and Hinton Council Plans Conforms with: Yes/No Comments Partial Municipal and Provincial Yes Automated Traffic Enforcement Proceeds Policy #078 Laws provides for designation of net revenues to be allocated in a manner that enhances and preserves our community, whereby up to 30% or a maximum $120,000 shall be allocated annually to the CGP. Community Sustainability Yes Strategy 10: Ensure local governments are Plan (CSP) responsive to the needs of the community. Council’s Strategic Plan Yes Supports Council’s Vision of developing an active, culturally-rich, and safe community. Long Term Capital Plan or Yes Funds allocated to the CGP for 2018 (April and Adopted budget October intakes) total $120,000. Background / Introduction This item is before Council to present recommendations from the Hinton Grant Funding Advisory Committee (HGFAC) for awarding funds under the CGP. This is the first of two intakes for allocating funding in 2018. Eighteen applications were received (from fourteen applicants) for a total request of $120,221.46. Page 69 of 84 Page 2 of 2 The applications are categorized as follows: # of Category Requests Recommend Applications Operating/Core 5 $44,890.00 $0 Funding One-Time Projects 12 $65,331.46 $53,047.00 Community Events 1 $10,000.00 $6,000.00 Total 18 $120,221.46 $59,047.00 The HGFAC members individually, and then collectively, evaluated each of the applications according to the predetermined Council-approved eligibility requirements, criteria, and weighting guidelines. During the Committee’s review meeting, thirteen of the fourteen applicants took advantage of the invitation to respond to questions in-person from HGFAC. One applicant was not given the opportunity to appear before HGFAC due to the fact that the application was received after the deadline of April 3 at 10:00 a.m. Options 1. Approve funding allocations as recommended by the HGFAC totaling $59,047; 2. Approve some other combination of funding allocations as determined by Council; or 3. Refer back to the HGFAC and/or Administration for further review. Administration’s Comments The Community Grant Program continues to be a very popular program and provides funding to numerous community groups. Since 1999, under the Quality of Life/Community Grant Program, the Town has provided funding to various non-profit groups in the amount of 1.47 million dollars. Attachment 1. Community Grant Program 2018 Intake #1 Funding Recommendations. Page 70 of 84 —COMMUNITY GRANT PROGRAM— FUNDING APPROVALS Ranking Organization Requested Approved Hinton and District SPCA 91% Washer and Dryer Facility Upgrade Project $1,128 $1,128 Purchase of new washer and dryer units. Rotary Club of Hinton Dolly Parton’s Imagination Library for Hinton Kids Project 89% Continuation of ongoing project to mail free books to $5,000 $5,000 children under five years old. Hinton Historical Society Artifact Storage 85% Improvement to storage facilities at the Northern Rockies $1,678 $1,678 Museum of Culture and Heritage. Hinton Disc Golf Association Course Enhancement Project 80% Enhancement of the Hinton Disc Golf Course through the $ 3,620 $3,620 addition of a kiosk, benches, and a table. Hinton and District SPCA Dog Training Program Special Project 79% Training program for dogs that have been surrendered to $3,120 $3,120 the SPCA. Yellowhead Amateur Radio 79% Radio Repeater Tower Project $10,000 $10,000 Construction of radio repeater tower. Hinton Curling Club 78% Commercial Dishwasher Purchase Project $ 2,000 $2,000 Upgrade to commercial dishwasher. Break-A-Leg Theatre Arts Society Costume and Prop Storage Facility Project 77% Development of a storage facility for costumes, props, and $ 10,000 $8,000 sets. Yellowhead Arrow Launchers Eastern Slopes Archery Tournament Expansion 76% Development of additional permanent archery 3D trails $ 10,000 $8,000 (loops). Neighbourlink Hinton Society Rebuild Large Storage Unit Project 76% Additional and ongoing costs associated with the rebuild of $ 10,000 $8,000 the storage unit. APPROVED AT ______, 2018 REGULAR COUNCIL MEETING Page 71 of 84 —COMMUNITY GRANT PROGRAM— FUNDING APPROVALS Water Devils Swim Club 2018 Water Devils Swim Meet Event 75% Hosting of the annual Water Devils Swim Meet Event for $ 10,000 $6,000 local and out-of-town swimmers. Lions Sunset Manor Committee (through The Evergreens Foundation) 68% Garden Revitalization Project $ 3,000 $1,500 Supplies and resources for the revitalization of the gardens surrounding Lions Sunset Manor. The Hinton Art Club 53% Bringing Art Back to Hinton Project $ 5,784 $1,000 Development of community art courses and programs. Hinton Boxing Club Training, Ads, Uniforms, Operating Expenses 40% Materials and resources for competition development and $ 8,360 $0 attendance. Hinton Boxing Club 34% Expansion Space for Operating Expenses $ 10,000 $0 Leasing of additional space for expansion and growth. Hinton Boxing Club Operating Expenses 29% Operating expenses for facility operating and expansion $ 8,030 $0 costs. Hinton Boxing Club Operating Expenses Operating expenses, including public awareness campaigns. 16% $ 10,000 $0 This group’s applications did not meet the guidelines set out in the Community Grant Program. HGFAC recommends the group refer to the services of FCSS and resubmit an application for 2018 Intake #2. Hinton and District Spay and Neuter Society 2018 Kitty Roundup Program to neuter/spay feral and stray cats in the area. 0% This application was received after the deadline, and the $ 8,500 $0 group has reached their limit of Operational Funding (having received operational grants in 2015, 2016, and 2017). TOTAL $120,221 $59,047 APPROVED AT ______, 2018 REGULAR COUNCIL MEETING Page 72 of 84 TOWN OF HINTON REQUEST FOR DECISION DATE: April 13, 2018 TO: REGULAR MEETING OF COUNCIL ON MAY 1, 2018 FROM: Jenna Altrogge, Legislative & Administrative Assistant APPROVED BY: Denise Parent, Interim Chief Administrative Officer RE: COUNCIL REMUNERATION REVIEW Recommendation: 1. That Council approves the revised Council Remuneration Policy #052. 2. That Council rescinds Federation of Canadian Municipalities (FCM) & AUMA Council Attendance Policy #055. Concluding Statement This item is before Council to review the proposed revisions to the Council Remuneration Policy #052 (Attachment 1) pertaining to Members of Council and conference attendance, as directed by Council at the April 10, 2018 Standing Committee Meeting. Conformance of recommendation to existing laws and Hinton Council plans Conforms with: Yes/No/ Comments Partial Municipal and Provincial Authority to establish remuneration schedules is provided by YES Laws the Municipal Government Act. Community Sustainability Showing leadership and increasing transparency in local YES Plan government. Council’s Strategic Plan Supports Goal 3: Fostering innovative, efficient, and YES exceptional service delivery by providing valuable networking and learning opportunities for Members of Council. Long Term Capital Plan or YES Adopted budget Other plans or policies Town of Hinton Bylaw #1060-3 for the Orderly Proceedings of YES Council Meetings and the Transacting of Business by Council of the Town of Hinton. Background / Introduction At the April 10, 2018 Standing Committee Meeting, Council directed Administration as follows: That Administration “bring the Council Remuneration Review to the April 24, 2018 Standing Committee Meeting reflecting an individualized budget system for conferences/training and a Council base budget covering all Regular Council Meetings/Committees including AUMA and FCM Annual Conferences.” Page 73 of 84 The changes to the policy affect section 5, Conference Attendance. There is additional clarification around the conference that Members of Council are expected to attend, as well as the added option of attending additional conferences and events, to be funded through a set annual fund in the Council Professional Development Account; these additional conferences be attended at each Councillor’s discretion and do not require Council approval. These changes improve clarity surrounding conference attendance and provides the opportunity for increased flexibility for training and networking opportunities. Please refer to the Agenda for the April 10, 2018 Standing Committee Meeting to view previous versions of the policies and conference budgeting overviews. Options 1. Council approves the revised Council Remuneration Policy #052 and rescinds Policy #055. 2. Council approves Policy #052, as amended by Council and rescinds Policy #055. 3. Council refers Policy #052 back to Administration for further review. Administration Assessment of Options and Conclusion The changes presented in Policy #052 improve clarity and efficiency, and permit Members of Council to have increased autonomy in their training and networking scheduling. These changes will increase the budget in 2019 by approximately $20,000. Attachment(s) 1. Council Remuneration Policy #052 2. Federation of Canadian Municipalities (FCM) & AUMA Council Attendance Policy #055. Page 74 of 84 ATTACHMENT 1 COUNCIL REMUNERATION POLICY Council Approved Council (CL) #052 THE TOWN OF Approved July 1, 2008 HINTON Revised September 30, 2008; July 20, 2010; December 7, 2010; July 16, 2013; August 15, 2017; May 1, 2018 Next Review Date March 21, 2020 1.0 POLICY STATEMENT 1.1 The Town of Hinton commits to providing a fair and reasonable level of remuneration for elected officials. The Mayor and Councillors will receive fair remuneration for their time and Expenses consistent with comparable communities. 2.0 PURPOSE 2.1 To provide for the establishment and ongoing operations of claims and payments for Honorariums, Meeting Fees, Expenses, and benefits to the Mayor and Councillors. 3.0 RESPONSIBILITIES 3.1 Council to: 3.1.1 Approve by resolution this policy and any amendments; and 3.1.2 Consider the allocation of resources for successful implementation of this policy in the annual budget process. 3.2 Councillors to: 3.2.1 Prepare monthly claims and submit to the Director of Corporate Services in the prescribed form. 3.3 Chief Administrative Officer (CAO) to: 3.3.1 Implement this policy and approve procedures; and 3.3.2 Ensure policy and procedure reviews occur and verify the implementation of policies and procedures. 3.4 Director of Corporate Services to: 3.4.1 Ensure implementation of this policy and procedure; Page 75 of 84 Council Remuneration Policy Page 2 of 7 CL-052 3.4.2 Ensure that this policy is reviewed every four years; 3.4.3 Make recommendations to the CAO of necessary policy or procedure amendments related to the administrative aspects of the policy; and 3.4.4 Provide staff support to the Hinton Council Remuneration Review Committee (CRRC). 3.5 CRRC to: 3.5.1 Recommend to Council on remuneration, Meeting Fees, Expenses, benefits for Hinton Council, as outlined in the CRRC Terms of Reference in Schedule “B.” 4.0 PROCEDURES 4.1 Council receives recommendations on remuneration and Meeting Fees for Mayor and Councillors from the CRRC in the fourth year of the Council term. Approved recommendations, if any, will become effective after the General Election for the four- year term of the new Council, unless otherwise approved by Council. 4.2 All recommended policy changes to Policy 052 from the CRRC shall be brought forward to council at the Standing Committee meeting immediately before the Regular Council meeting for formal presentation (Council resolution of July 16, 2013). 4.3 The CRRC will be asked to commence work and to forward their final report to Council at a Regular Council meeting in the months prior to the election. 4.4 Administration shall review timesheets and expense claims for compliance to this policy. Where there is a concern, Administration will contact the Councillor and discuss the concern. If Administration and the Councillor cannot agree on the interpretation of this policy, the matter will be referred to the Mayor for final decision. Where there is a concern relating to the Mayor, and Administration and the Mayor cannot agree on the interpretation, the matter will be referred to the Deputy Mayor for final decision. 5.0 CONFERENCE ATTENDANCE 5.1 Expenses and Meeting Fees apply to the following conferences, conventions, seminars, and workshops: 5.1.1 Alberta Urban Municipalities Association (AUMA) Annual Conference; 5.1.2 Federation of Canadian Municipalities (FCM) Annual Conference; 5.1.3 Mayors’ Caucus (Mayor only); and 5.1.4 Municipal Leaders’ Caucus (Mayor only). 5.2 All Members of Council may attend each AUMA Annual Conference. 5.3 The FCM Annual Conference budget is $11,000 per year, and attendance numbers are to be determined within that budget with a rotation of Councillors attending. Due to the lower costs of driving, each Member of Council may attend the conference if it is within driving distance. This policy is subject to any specific provisions of the Municipal Government Act or other relevant legislation or Union Agreement. Page 76 of 84 Council Remuneration Policy Page 3 of 7 CL-052 5.4 Members of Council may attend Additional Events at their discretion that are not listed in sections 5.1 that they deem to be pertinent to their roles as Members of Council. Costs incurred to attend Additional Events will be considered Discretionary Costs, to be funded through the Council Professional Development Account. The Professional Development Account is funded to a maximum of $3,000 per year for each Member of Council. 5.4.1 Funds not used by the end of each calendar year shall not be carried over to the next year. 5.5 Each Member of Council that attends a conference shall provide a verbal report of conference learnings and activities at the next meeting of Council following his/her return. 5.6 When the official representative (Mayor or designate) attends a local or conference- related banquet in their official capacity representing the Town, the cost of the member and the member’s partner at the banquet will be paid for by the Town. The cost for an individual Councillor’s attendance will be paid for by the Town with the Councillor paying for their spouse or guest’s ticket. 6.0 DEFINITIONS 6.1 Additional Events: Any event not listed in section 5.1 that is pertinent to the role as a Member of Council, which the Councillor may attend at his/her discretion, if funding is available through the Council Professional Development Account. 6.2 Council Professional Development Account: The account from which all Discretionary Costs are paid. 6.3 Discretionary Costs: Expenses and Meeting Fees incurred by a Member of Council to attend an Additional Event. 6.4 Expenses: Include hotel, meals, mileage, fuel, parking, incidentals, and other out-of- pocket expenses incurred and allowable under Policy 070 (Travel Expense and Corporate Credit Card) while on Town business; 6.5 Honorariums: The monthly rate of pay for the Mayor and Councillors. 6.6 Meeting Fees: Regular Council meetings, Standing Committee meetings, meetings of committees or boards to which the Councillor is appointed, and any other meetings or events which are approved by Council and includes consideration for travel time. If, as a designated member of a committee or board, the member elects to take on additional administrative duties (such as participating in an organizing committee, administrative duties, etc.) the member shall seek the consensus/approval of Council to do so in order to claim a meeting fee accordingly. This policy is subject to any specific provisions of the Municipal Government Act or other relevant legislation or Union Agreement. Page 77 of 84 Council Remuneration Policy Page 4 of 7 CL-052 SCHEDULE “A” FEE SCHEDULE Honorarium (Mayor) $ 5,000 Honorarium (Councillors) $ 1,800 Meeting Rates Up to 4 hours: $ 125 4+ hours: $ 250 8+ hours: $ 350 Examples of duties included in monthly honorariums • Golf Tournaments, • Grand Openings, charity functions, service club meetings, community events (i.e. Canada Day events, Remembrance Day ceremonies), • Administrative duties for appointed boards and committees, • Public workshops, open houses, and other public input sessions, • General day-to-day activities of the Mayor and Council, • Informal meetings with the CAO, staff, and council, • Preparation for council and committee meetings, • Independent work with residents, businesses, and other organizations undertaken to be more familiar with an issue, program, or Town initiative or facility, • General public appearances, and • Other purely social events. The honorariums and meeting fees will remain in effect, without adjustment, until November 1, 2021. Page 4 Page 78 of 84 Council Remuneration Policy Page 5 of 7 CL-052 Expenses Meal and mileage expenses will be set according to the Town of Hinton’s Policy 070: Travel, Expense and Corporate Credit Card Policy. Benefits Councillors are entitled to the Standard Life Insurance coverage for elected officials as provided by Alberta Urban Municipalities Association. Current benefits include: Accidental Death & Dismemberment $ 100,000 Weekly Accident Indemnity $ 250 Accident Reimbursement Benefit $ 10,000 Dental Expense Benefit $ 5,000 Councillors may opt out of the benefit program at their personal discretion. Active Living Councillors will not be entitled to an Active Living Allowance. Technology Allowance Councillors will be granted a one-time technology allowance of $1,500 upon commencement of their four-year term. This allowance is to be used as each individual sees fit (i.e. to purchase a laptop or tablet, to contribute to phone or internet bills, etc.). The Town does not provide technological devices (i.e. laptop and cellphone) to Members of Council. Page 5 Page 79 of 84 Council Remuneration Policy Page 6 of 7 CL-052 SCHEDULE “B” HINTON COUNCIL REMUNERATION REVIEW COMMITTEE TERMS OF REFERENCE INTRODUCTION It is important to recognize that the primary reason for individuals seeking municipal public office is public service to the residents of the Town of Hinton. It is also important to ensure that individuals who choose to serve their community receive adequate compensation for their time and expenses. This document will serve to outline the mandate and terms of reference for that independent body to be called the Council Remuneration Review Committee (CRRC). MANDATE The CRRC will review the remuneration policy and determine appropriate honorariums, meeting fees, expenses, and benefits for the Mayor and Councillors, and will provide recommendations in a final report to Town Council. MEMBERSHIP Council shall appoint up to five citizens to the Council Remuneration Review Committee in the manner they deem appropriate. SELECTION OF CHAIR AND MEETING SCHEDULE The Director of Corporate Services will convene the first meeting. The five members will elect a chairman from among their group. The group will be responsible for determining their own schedule and method of operation subject to these terms of reference. TIME FRAME The CRRC will prepare and forward their final report to Council at a Regular Council meeting in the months preceding the municipal election. Should additional time (beyond reasonable staff time) be required, the CRRC Chairman may make such a request to Town Council. All recommended policy changes to Policy 052 from the CRRC shall be brought forward to council at the Standing Committee meeting immediately before the Regular Council meeting for formal presentation (Council resolution of July 16, 2013). Page 6 Page 80 of 84 Council Remuneration Policy Page 7 of 7 CL-052 IMPLEMENTATION Town Council will review the recommendations received from the CRRC. Unless otherwise recommended by the CRRC, the recommendations approved by Council will become effective after the General Election for the four-year term of the new Council. PROCEDURES The Committee shall conduct their review prudently and cost-effectively and as is necessary to enable them to make a recommendation to Council. As a part of their review, the CRRC will review similar practices of the Town’s municipal comparative communities in Alberta and examine the time commitment involved and make any appropriate recommendations. Also, in conducting their review, the CRRC shall discuss the items required in the mandate section with each existing member of Town Council. CONFIDENTIALITY The work of the CRRC is to be strictly confidential. The final report of the CRRC will be delivered to Town Council at an open session of Council at which time the report will be dealt with in an open Council meeting. RESOURCES The Director of Corporate Services, or his/her designate, will provide administrative support to the CRRC. At the discretion of the Director of Corporate Services, the services of an “Independent Consultant” may be used to provide research and professional guidance to the CRRC. Should additional resources beyond the reasonable time of Town staff be required, the CRRC Chairman may make such a request to Town Council. In order for the Director of Corporate Services, or his/her designate, to provide that support, the Director of Corporate Services, or his/her designate, will need to be aware of CRRC deliberations. The Director of Corporate Services, or his/her designate, will hold all such information in strict confidence. VOLUNTEER STATUS The members of the CRRC will receive no salary or honorarium for their voluntary services. The Town of Hinton will reimburse any out-of-pocket expenses in accordance with the Town of Hinton policies. Page 7 Page 81 of 84 ATTACHMENT 2 TOWN OF HINTON POLICY TITLE: Federation of Canadian Municipalities (FCM) & AUMA Council Attendance Policy POLICY #: 055 EFFECTIVE DATE: ADOPTED BY COUNCIL ON: July 16, 2013; Revised January 7, 2014; October 21, 2014 POLICY STATEMENT The Town of Hinton wants to ensure consistency of attendance at the Federation of Canadian Municipalities and AUMA conferences, held on an annual basis at locations across Canada. 1. REASON FOR POLICY Advocacy on policy and program matters that fall within federal/provincial jurisdiction. 2. DEFINITIONS/STANDARDS Establish FCM/AUMA policy on key issues and learn from fellow Canadian/provincial municipal leaders. 3. PROCEDURES With respect to attendance at the annual FCM Conference, the maximum allowable attendance by members of council shall be the Mayor, annually, and each Council member once during their four-year term (two councilors would attend the two least costly/closest FCM Conferences in each electoral term) with per diem and expenses paid. That each mayor and council member attending a conference, provide a verbal report of conference learnings and activities at the next meeting of Council following their return. (by council resolution October 21, 2014) With respect to attendance at the annual AUMA Conference, outside of an election year, Council shall send two delegates to the annual AUMA Conference (by Council resolution 2014 01 07). That all Councillors may attend the annual AUMA Conference and will charge a meeting fee rate of $108 per day (July 15, 2014 by resolution). Page 82 of 84 Town of Hinton COUNCIL INFORMATION PACKAGE #1 (April 18, 2018) In Advance of May 1, 2018 Regular Council Meeting Page PRIORITY ITEMS CORRESPONDENCE & INFORMATION ITEMS 2 1. Letter of Support sent to City of Humboldt 3 - 6 2. Alberta Historical Resources Foundation's Heritage Awards 2018 7 3. GYPSD Board News REPORTS & MINUTES FOR INFORMATION PagePage 83 1of of 84 7 Town of Hinton COUNCIL INFORMATION PACKAGE #2 (April 25, 2018) In Advance of May 1, 2018 Regular Council Meeting Page PRIORITY ITEMS CORRESPONDENCE & INFORMATION ITEMS 2 1. 2018 Seniors Week Letter 3 2. GYPSD Three-Year Capital Plan and Ten-Year Facilities Plan REPORTS & MINUTES FOR INFORMATION PagePage 84 1of of 84 3