Job Description NCS in Custody Administration Assistant HRF20

Job Description – NCS In Custody Administration Assistant HRF20

Post NCS In Custody Administration Assistant

Job Purpose To process customer data in relation to the National Careers Service In Custody provision and provide team-wide administrative support to the In Custody Team.

Location Bromley

Line Manager NCS MI Manager

DBS Disclosure Enhanced

To comply with and understand Prospects safe guarding policy and procedures and take action as appropriate in relation to children and vulnerable groups regarding matters of safety, protection and wellbeing.

Job Description

 Inputting National Careers Service In Custody information into a computer database and maintaining records and office systems as required and effectively resolving any associated record queries.  Support the NCS MI Manager is producing contractual summary information.  Undertaking a range of administrative and clerical tasks to support and ensure the effective operation of the NCSIC Lead and team.  Typing/ word processing reports, general correspondence often of a confidential nature, using Word for windows.  Produce and distribute basic articles, newsletters, marketing materials etc. based on NCSIC activities.  Support NCSIC Lead in quality assurance related activities.  Attendance at and organising special events supporting senior staff and ensuring the success of these activities.  Maintaining computerised accounting systems and other records and inputting information as required in relation to the NCSIC activities, this may include placing orders, arranging for the payment of sub-contractors and recording these transactions.  Ensure adherence to the company’s equalities and diversity policy.  Other duties commensurate with the level and nature of the post.

January 2013 Issue 1.2 1 PROTECTED Job Description – NCS In Custody Administration Assistant HRF20

Personal Specification

 Able to meet deadlines  Good organisation ability and the ability to work independently and under pressure.  Data entry experience preferable.  Basic knowledge of MS Excel  Good typing/ word processing speed; flexibility and adaptability; knowledge of office systems and procedures; ability to work in a busy environment and good communication skills.  Knowledge of the prison service or similar organisation, and its systems would be an advantage.  Able to work flexible hours as and when required.  An understanding of and commitment to promoting equality and diversity.

January 2013 Issue 1.2 2 PROTECTED