Seaford Rugby Football Club

Seaford RFC Annual General Meeting – 11 th July 2014

Minutes

The Chairman (Ian Newby) opened the meeting.

Apologies

David Cleaton Colin Hill Pete Joy Phil Joy Matt Read Luke Twelvetrees

Minutes of Last AGM:

The minutes of the 2013 AGM were deemed to be a true reflection of the meeting and were authorised by the members present, there being no matters arising.

Chairman’s Report (Ian Newby):

The Chairman thanked the Paul Warren for his efforts in developing plans for the improvement of the club which had formed a significant amount of activity over the past season. He is bitterly disappointed that this ultimately was impacted by the lack of available funds, but emphasized that the work undertaken would inform a less ambitious project over the coming season and plans were well advanced to improve the 1st team changing rooms.

He then went onto thank the 1st and 2nd team captains and coaches for their performance this year which continued to demonstrate that Seaford RFC was a force to reckoned with. He was particularly proud of the 1st XVs success in the Sussex Vase competition and the level of support the players received on away fixtures.

He thanks all those working within the minis and junior sections particularly as they represented the future of the club.

He was extremely gratified that Seaford could now boast the development of a women’s XV

He was also pleased to see the club continuing to be an active socially with a range of social events taking place through the year which are well supported by members.

He expressed a sincere gratitude to all club members and supporters for continuing to demonstrate that Seaford RFC is a friendly club, which had been recognised by both Sussex RFU as well as the RFU. He thanked all the volunteers in the club for their continued support, both financially and socially.

In summary this had been a very successful year both on and off the pitch.

There were no questions for the Chairman.

Secretary’s Report (Bob Granville) :

The Secretary thanked the Directors and Committee Members for giving up their time and offering their expertise to ensure the club runs smoothly on a day to day basis and has a long term future – both as a community rugby club and a social venue, ensuring it operates safely and within budget.

There were no questions for the Secretary.

Treasurer’s Report (Paul Warren):

The Treasurer provided a summary of the accounts to the meeting which were approved by the members.

Questions for the Treasurer related to:

 Sky Account and BT Sport; It was explained that the club remained of the view that this represented value for money and would not switch to BT Sport.  Greene King; It was explained that discussions had taken place with Greene King however they had not proved as enticing as originally thought. Consequently HT Whites will remain our suppliers.  Bar Opening times; It was explained that experience over the season had shown that early opening and lunchtime openings did not attract sufficient trade for this to be value for money. Consideration would continue to be given to opening for specific summer events organised on The Salts.

Club Captain’s Report (Dan Newby):

The Club Captain thanked the team and coaches for their efforts in the past season. He was pleased with the efforts made in 2012/13, focusing on the success of the 2nd XV securing promotion and the 1st XVs performance in the Vase competition. Particular thanks were given to John Crowley (Coach), Laura Peerless (Team Manager) and Richard Jones (Fixture Secretary).

Ollie Machan, then thanked his 2nd XV players for their efforts and for the support received by players from the Committee.

Appointment of Officers:

Role Nominee President Graham Thompson Chairman & Director Ian Newby Director Jonathon Bird Director Pete Joy Director Bob Granville Company Secretary Bob Granville Treasurer Paul Warren Club Captain /1st XV Simon Hordell Second XV Captain Ollie Machan Ladies XV Lucy Ditton Management Committee Membership: Jof Bird International Tickets: Andy Booth Fixtures Secretary: Richard Jones Volunteer Co-ordinator: Debbie Timmermans Press Officer: Kane Tudor Sponsorship: Kane Tudor Bar Manager: Les Powell Seaford Storm /Child Welfare Officer:Pete Joy

All officers and captains nominated were appointed as no other candidates had made themselves known.

Any Other Business:

Membership Fee: A report was received regarding membership fee arrangements which it was agreed would be passed to Committee to consider.

Physio arrangements: It was explained that we continue to seek an alternate physio however this is proving challenging.

BG Aug 2014