Annapolis Hall Conference Room (12/06/01)

Campus Facilities

ANNAPOLIS HALL CONFERENCE ROOM (12/06/01)

Contacts

South Campus Community Office, x4-7484

Restrictions/Policies

1. Available to student organizations and university departments (except fraternities, sororities and religious organizations). 2. No audio-visual equipment is available.

Reservations Procedures

All requests for use of the Annapolis Hall conference room should be directed to the contact listed above. Reservations for the conference room in Annapolis Hall are done internally – no paperwork is required through the Campus Reservations Office. ARMORY (12/06/01)

Contacts Classroom Space – Scheduling Office (x48243) Gym – Campus Recreation Services Tricia Losavio (x64400); [email protected] Shawn Flynn (x64400); [email protected] Restrictions

Armory classrooms are the only classrooms where music and/or amplified sound can be used. Re servations Procedures

Classroom Space 1. Student Organizations a. Must complete a campus reservations form in person with the Reservations Office. b. Reservations staff finds space using Room Search program.

2. University Departments a. Call Scheduling Office directly. b. If space desired is evening/weekend, department should complete a campus reservations form. Can complete paperwork via the mail.

Gym (Main Floor) 1. Student Organizations a. Must contact Campus Recreation Services via email (preferably), web site or phone about availability of space. b. Must complete a campus reservation form in person with Reservations Office. c. Group must meet with appropriate Reservations staff person to discuss details of event. d. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include date, time and space) e. After approval from CRS and other appropriate departments, sponsoring group can pick up customer copy of reservation form. 2. University Departments a. Must contact Campus Recreation Services via email (preferably), web site, or phone about availability of space. b. Must complete campus reservation form either in person or via the mail. c. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include date, time and space). d. After approval, mail customer copy of reservation form to sponsoring department. Copies Mailed To: Classroom Space 1. Police Gym 1. Building Security 2. Facilities Management 3. Police 4. Campus Recreation Services ART/SOCIOLOGY ATRIUM (12/06/01)

Contacts

Pauline Anderson, x57790

1. Student Organizations a. Must contact Pauline Anderson about availability of space. b. Student organizations must apply in person to reserve the Art/Sociology Atrium. c. Student organizations must complete a Reservation form. d. Group must meet with appropriate Reservations staff person to discuss the details of the event. e. Reservations staff will call Pauline Anderson, verifying use of space. f. After approval from Pauline Anderson and other appropriate departments, group can pick up customer copy of form. 2. University Departments a. Must contact Pauline Anderson about availability of space. b. Department must complete Reservation form either in person or via the mail. c. Reservations staff will call Pauline Anderson, verifying use of space. d. After approval, mail customer copy to sponsoring department.

Copies Mailed To:

1. Building Security 2. Facilities Management 3. Police 4. Pauline Anderson, 1211E Art/Socy Bldg. BANNERS – BIO-PSYCH BUILDING (12/06/01)

Contacts

Campus Reservations

1. Banners cannot be larger than 10’ wide x 8’ long. 2. Banner spaces are for a one-week period, from Monday through Friday. 3. Banner spaces may not be reserved two (2) weeks in a row by the same department or student group. 4. Groups may not book both a Bio-Psych banner space and a Tydings banner space in the same week. 5. The banner must be dropped off at the Reservations office by the Wednesday prior to the first day of the reservation. It can then be picked up from the Reservations office after the reservation period has ended. 6. After the banner has been brought back to the Reservations Office, the Reservations Office will contact the sponsoring group at least twice to have the banner picked up. Banners not picked up by the end of the semester will be thrown away.

1. Student Organizations a. Student organizations must apply in person for banner space. b. Reservations staff will check in Scheduler Plus for the availability of space. c. Group must complete a Campus Reservations form. d. Reservations staff will then enter reservation into Scheduler Plus.

2. University Departments a. Departments may apply either in person or via phone for banner space. b. Reservations staff will check in Scheduler Plus for the availability of space. c. Departments must complete a Campus Reservations form. If making the request over the phone, the reservation should be entered into Scheduler Plus to hold the space. A campus reservation form should then be mailed to the department for them to complete and return to the Reservations Office.

Copies Mailed To:

1. Facilities Management 2. Police 3. Lillian Rollins, Biology Dept., 1206 Bio-Psych Bldg. 4. Denise Park, Psychology Dept., 1147 Bio-Psych Bldg. BANNERS – TYDINGS (12/06/01)

Contacts

Campus Reservations

1. Banners cannot be larger than 10’ wide x 8’ long 2. Banner spaces are for a one-week period, from Monday through Friday. 3. Banner spaces may not be reserved two (2) weeks in a row by the same department or student group. 4. Groups may not book both Bio-Psych banner space and Tydings banner space in the same week. 5. Groups are responsible for hanging and removing the banner.

1. Student Organizations d. Student organizations must apply in person for banner space. e. Reservations staff will check in Scheduler Plus for the availability of space. f. Group must complete a Campus Reservations form. g. Reservations staff will then enter reservation into Scheduler Plus

2. University Departments h. May apply either in person or via the phone for Tydings banner space. i. Reservations staff will check in Scheduler Plus for the availability of space. j. If making the request by phone, the reservation should be entered into Scheduler Plus to hold the space. A campus reservations form should then be mailed to the department for them to complete and return to reservations.

Copies Mailed To: 1. Facilities Management 2. Police 3. Dale VanderWall, Behavioral & Social Sciences, 2141 Tydings Hall BANNERS – UNION (12/06/01)

Contacts

Campus Reservations

Restrictions

1. Only student organizations and university departments may reserve banner space in the Union. 2. Banners cannot be larger than 6’ x 3’. 3. Banners must be hung from the top of the railing. 4. Banner reservations are for a one-week period, from Monday through Friday. 5. Banner spaces may not be reserved two (2) weeks in a row by the same department or student group. 6. Groups are responsible for hanging and removing the banner. 7. Banners not taken down by the group will be kept in the Reservations Office until the end of each semester. If they have not been picked up by that time, they will be discarded.

1. Student Organizations a. Must apply in person for banner space in the Union. b. Reservations staff will check availability in the Banners & Showcase book. c. After availability has been determined, a banner reservation form will be completed by Reservations staff and signed by the student organization representative. d. The name of the student organization, the contact name and phone number should be entered into the Banner log for the appropriate reservations period by the Reservations staff. e. The original of the reservation is given to the student organization representative and a copy is to be put in the Banner & Showcases book by the Reservations staff.

2. University Departments a. May apply for banner space in the Union either in person or via the phone. b. Reservations staff will check availability in the Banners & Showcase book. c. After availability has been determined, Reservations staff will complete a banner reservation form. In lieu of a department designee’s signature, Reservations staff can write “Per Phone” on the signature line, if the reservation is not made in person. d. The name of the university department, contact name and phone number should be entered into the Banner log for the reservations period by the Reservations staff. e. The original of the reservation is given or mailed to the university department representative and a copy is to be put in the Banner & Showcase notebook by the Reservations staff. BENJAMIN BUILDING (12/06/01)

Contacts

Valerie Wedge (x52338); [email protected] Anthony Savia (x52369); [email protected]

Restrictions

Only educational departments housed in Benjamin may reserve space in the Benjamin Building.

1. Student Organizations a. Classrooms in Benjamin are not available for student organizations to reserve.

2. University Departments a. Anthony Savia, with the Education Dept., will give departments using the space in the evenings and on weekends, a Campus Reservations form to complete and return to the Reservations Office. b. Anthony Savia must be included on the Campus Reservations form turned into our office. If he has not signed the form, call or email him to verify use of space. c. After confirming reservation, enter into Scheduler Plus.

Copies Mailed To:

1. Building Security 2. Facilities Management 3. Police 4. Valerie Wedge, College of Education, 3119 Benjamin Bldg. CAMBRIDGE COMMUNITY CENTER (12/06/01)

The College Park Scholars department operates the Cambridge Community Center. Due to the limited space and the number of requests that they receive, they do not reserve space to groups other than College Park Scholars Program sponsored events and Resident Life Community sponsored events. Anyone requesting space in that facility that is not part of either of those programs should be told that they cannot book space in this facility. Campus Reservations is not involved in the Reservations of spaces in the Cambridge Community Center.

Contacts

Beth Pattison, [email protected], x40176 CLARICE SMITH PERFORMING ARTS CENTER (12/06/01)

Contacts

Christopher Erwin x58176, [email protected]

1. Student Organizations a. Must contact Christopher Erwin via email or phone about availability of space. b. Must complete campus reservation form in person with Reservations Office. c. Group must meet with appropriate Reservations staff person to discuss details of event. d. Reservations staff will email or call Christopher Erwin verifying use of space. e. After approval from Christopher Erwin and other appropriate departments, enter reservation into Scheduler Plus.

2. University Departments a. Must contact Christopher Erwin either via email or phone about availability of space. b. Must complete campus reservation form either in person or via the mail. c. Reservations staff will email or phone Christopher Erwin verifying use of space. d. After approval, mail customer copy to sponsoring department.

Copies Mailed To: 1. Building Security 2. Facilities Management 3. Police 4. Christopher Erwin COLE FIELD HOUSE (12/06/01)

Contacts

Curt Callahan, x47125

All requests for use of the main gym in Cole Field House should be directed to the contact listed above. Reservations for space in Cole are done internally – no paperwork is required through the Campus Reservations Office. DINING HALL TABLE SPACES (12/06/01)

Contacts

Denton: Fred Ratliff (x48010) Ellicott: Jean Bennett (x48078) South Campus: Larry Donnelly (x48045)

Restrictions.

1. Groups may only book 10 spaces per semester at any of the dining halls. 2. Table spaces may only be used for informational purposes. No sales of any kind are permitted. 3. Group may either bring a table or rent one from Facilities Management (x53330).

1. Student Organizations a. Must complete a Reservations form in person with the Reservations Office. b. Reservations staff will determine availability of space in Scheduler Plus, enter reservation into Scheduler Plus, and give customer copy of form.

2. University Departments a. Must complete a Reservations form either in person or via the mail with the Reservations Office. b. Reservations staff will determine availability of space in Scheduler Plus, enter reservation into Scheduler Plus, and give customer copy of form

Copies Mailed To:

1. Grounds 2. Facilities Management 3. Police 4. Dining Hall a. Denton: Fred Ratliff, Denton Dining Hall, Zip 8411 b. Ellicott: Jean Bennett, Ellicott dining Hall, Zip 8411 c. South Campus: Larry Donnelly, South Campus Dining Hall, Zip 8411 DORCHESTER INTERNATIONAL HOUSE (12/06/01)

Contacts

Jody Heckman, x47742, [email protected]

1. First priority is given to International House residents and related academic and social activities. Faculty, staff and student groups are eligible to reserve the space for international or inter-cultural activities, as it is available. 2. No audio-visual equipment is provided.

All requests for space in the International House should be directed to the contact listed above. Reservations for rooms in the International House are done internally with Resident Life; therefore, no paperwork is completed with the Campus Reservations Office. FRATERNITY ROW (12/06/01)

Contacts

Tricia Losavio (x64426); [email protected] Shawn Flynn (x64400); [email protected]

1. Student Organizations a. Must contact Campus Recreation Services (CRS) via email (preferably) or phone about availability of space. b. Must complete campus reservation form in person with Reservations Office. c. Group must meet with appropriate Reservations staff person to discuss details of event. d. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include date and time). e. After approval from CRS and other appropriate departments, group can pick up customer copy of form.

2. University Departments a. Must contact Campus Recreation Services (CRS) via email (preferably) or phone about availability of space. b. Must complete campus reservation form either in person or via the mail c. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include date and time). d. After approval, mail customer copy to sponsoring department.

Copies Mailed To:

1. Grounds 2. Facilities Management 3. Police 4. Campus Recreation Services GOLF COURSE (12/06/01)

Contacts

(301) 403-4400

There are a number of facilities at the Golf Course ranging in capacity from 80 people to 175 people (see accompanying fact sheet). They reserve space for student organizations, university departments and non- university organizations/individuals. DO NOT quote capacities or charges since these may change without notification to us.

All requests for space at the Golf Course should be directed to the contact listed above. Reservations for rooms at the Golf Course are done internally – no paperwork is required through the Campus Reservations Office. HEALTH & HUMAN PERFORMANCE BUILDING (12/06/01)

Contacts

Classroom Space – Scheduling, x48243 Non-Classrooms – Dr. Joseph Murray, x52566, [email protected]

1. Only university departments can reserve classroom space in the HHP Building. 2. Student organizations and university departments can reserve non-classroom space in the HHP Building. Reservations Procedures

Classroom Space (University departments only)

1. Call Scheduling for availability. 2. If space desired evenings/weekends, department should complete campus reservation form. Can complete paperwork through the mail.

Non-Classroom Space

1. Student Organizations a. Must contact Dr. Joseph Murray either via email (preferably) or phone about availability of space. b. Must complete a Reservation form in person with Reservations Office. c. Must meet with appropriate Reservations staff person to discuss details of the event. d. Reservations staff will call Dr. Murray to verify use of space. e. After approval, group can pick up customer copy of form.

2. University Departments a. Must contact Dr. Joseph Murray either via email (preferably) or phone about availability of space. b. Must complete a Reservation form either in person or via the mail. c. Reservations staff will contact Dr. Murray to verify use of space. d. After approval, mail customer copy to sponsoring department. Copies Mailed To: Classroom Space 1. Building Security 2. Facilities Management 3. Police

Non-Classroom Space 1. Building Security 2. Facilities Management 3. Police 4. Dr. Joseph Murray, 1120D Health & Human Performance Bldg. HILLEL STUDENT CENTER (12/06/01)

Contacts

(301) 422-6200, 7612 Mowatt Lane, College Park, MD 20742

1. Student organizations, university departments and non-university groups may reserve space in the Hillel Student Center. 2. There are a number of spaces in Hillel Student Center ranging in capacity from 50 people to 200 people. 3. No reservations allowed on Saturdays. 4. The Hillel Student Center only allows kosher food. 5. They do not provide any audio-visual equipment.

All requests for space in the Hillel Student Center should be directed to the contact listed above. Reservations for rooms in the Hillel Student Center are done internally – no paperwork is required through the Campus Reservations Office. HOLZAPFEL HALL (12/06/01)

Contacts

Brenda Testa w/Facilities Planning; [email protected]

Holzapfel no longer has any reservable spaces. It is primarily being used as surge office space for departments being relocated during renovations in their original building.

However, if a department who is currently housed in Holzapfel Hall wants to use additional space in Holzapfel, they should email Brenda Testa about availability. The Reservations Office does not get involved at all in the use of this space. HORNBAKE MALL (12/06/01)

Contacts

Campus Reservations

1. Only student organizations and university departments may reserve Hornbake Mall. 2. Use of amplified sound must conform to all related university policies. (See “Amplified Sound Policy” in this manual).

1. Student organizations a. Must apply in person for Hornbake Mall. b. Must complete a Campus Reservation form. c. Hornbake Mall is entered only into Scheduler Plus so check SP for availability prior to having group type up form. d. Group must meet with appropriate Reservations staff person to discuss details of event. e. After approval from appropriate departments, group can pick up customer copy of form.

2. University Departments a. May apply either in person or via the phone for Hornbake Mall. b. Reservations staff will check in Scheduler Plus for the availability of space. c. Departments must complete a Campus Reservations form. If making the request by phone, the reservation should be entered into Scheduler Plus to hold the space. A Reservation form should then be mailed to the department for them to complete and return to Reservations.

Copies Mailed To: 1. Building Security 2. Facilities Management 3. Police 4. Lori Goetsch INN & CONFERENCE CENTER (12/06/01)

Contacts

Sales Office, (301) 985-7303

All requests for space at the Inn & Conference Center should be directed to the contact listed above. Reservations for space at the Inn & Conference Center are done internally – no paperwork is required through the Reservations office. Marriott Corporation privately runs the conference center. INTRAMURAL FIELDS (12/06/01)

Contacts

1. Student Organizations a. Must contact Campus Recreation Services via email (preferably) or phone about availability of space. b. Must complete a campus reservation form in person with Reservations Office. c. Group must meet with appropriate Reservations staff person to discuss details of event. d. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include date and time). e. After approval from CRS and other appropriate departments, group can pick up customer copy of reservations form.

2. University Departments a. Must contact Campus Recreation Services (CRS) via email (preferably) or phone about availability of space. b. Must complete a campus reservations form either in person or via the mail. c. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include date and time). d. After approval, mail customer copy to sponsoring department.

Copies Mailed To:

1. Building Security 2. Facilities Management 3. Police 4. Campus Recreation Services LAPLATA BEACH (12/06/01)

Contacts

1. Student Organizations a. Must contact Campus Recreation Services (CRS) via email (preferably) or phone about availability of space. b. Group must meet with appropriate Reservations staff person to discuss details of event. c. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include date and time). d. After approval from CRS and other appropriate departments, group can pick up customer copy of form.

2. University Departments a. Must contact Campus Recreation Services (CRS) via email (preferably) or phone about availability of space. b. Must complete campus reservation form either in person or via the mail. c. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include date and time). d. After approval, mail customer copy of form to sponsoring department.

Copies Mailed To:

1. Building Security 2. Facilities Management 3. Police 4. Campus Recreation Services MCDONALD’S EATING AREA (12/06/01)

Contacts

Campus Reservations

1. The McDonald’s Eating Area can only be reserved through SEE or Weekends at Maryland. Groups wishing to reserve McDonald’s should be referred to either SEE or Weekends about possible co-sponsorship. 2. There is no charge for the use of McDonald’s. However, there is a $60 charge to set-up a stage.

An authorized member of either SEE or Weekends must make an appointment to meet with the appropriate Reservations staff person. MCKELDIN LIBRARY ROOMS (12/06/01)

Contacts

Libraries’ Office of the Dean, x59127 Web Page: http://www.lib.umd.edu/ASD/LPO/AdminMemos/memo35.html

1. The Special Events Room is used primarily as a study space for the university community. Therefore, it may not be reserved for events during final examination periods and/or study days. 2. Student organizations and university departments may reserve space in McKeldin Library.

Reservation Procedures

All requests for space in McKeldin Library should be directed to the contact listed above. Reservations are done internally – no paperwork is required through the Campus Reservations Office. See McKeldin Library web page for detailed information and links to their reservations forms. MCKELDIN MALL (12/06/01)

Contacts

1. Steve Adams, x48478, [email protected] 2. Campus Reservations

1. The use of McKeldin Mall is restricted to events that are intended for the campus community as a whole. The Assistant Director of Operations of the Union (Steve Adams) will make the determination as to whether the event conforms to university policy. 2. Use of amplified sound on McKeldin Mall must conform to all related university policies (See “Amplified Sound Policy” in this manual).

1. Student Organizations a. Must apply in person for McKeldin Mall b. Check SP for availability prior to having group complete Reservations form. c. After approval has been obtained from the Assistant Director of Operations, student organizations must complete a Reservation form. d. Group must meet with appropriate Reservations staff person to discuss details of event. e. After approval from appropriate departments, group can pick up customer copy of form.

2. University Department a. May apply either in person or via the phone for McKeldin Mall. b. Check SP for availability prior to having group complete Reservations form. c. After approval has been obtained from the Assistant Director of Operations, departments must complete a Reservation form. d. If making the request by phone, the reservation should be entered into Scheduler Plus to hold the space. A campus reservation form should then be mailed to the department for them to complete and return to Reservations.

Copies Mailed To: 1. Grounds 2. Facilities Management 3. Police 4. Lori Goetsch 5. Steve Adams 6. Bob Ryan (if amplified sound is being used) MEMORIAL CHAPEL (12/06/01)

Contacts

Tom McLean or Julie Luce, x49866

The Memorial Chapel has a main chapel and a smaller chapel that can be reserved by student organizations, university departments and non-university groups/individuals.

All requests for space in the Memorial Chapel should be directed to the contact listed above. Reservations for space in the Chapel are done internally – no paperwork is required through the Campus Reservations Office. MEMORIAL CHAPEL FIELD (12/06/01)

Contacts

Tricia Losavio, x64426, [email protected] Shawn Flynn, x64400, [email protected]

1. Due to the nature of events at the Memorial Chapel (wedding rehearsals & wedding receptions), a copy of the reservation must always be sent to the chapel. 2. The policy for amplified sound for Chapel Field is the same for all other outdoor spaces on campus. However, to avoid conflicts with events at the Chapel Field must meet with Steve Adams, Assistant Director of Operations, to discuss placement of any sound equipment.

1. Student Organizations a. Must contact CRS via email (preferably) or phone about availability of space. b. Must complete campus reservation form in person with Reservations Office. c. Group must meet with appropriate Reservations staff person to discuss details of event. d. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include date and time). e. After approval from CRS & other appropriate departments, group can pick up customer copy of form.

2. University Departments a. Must contact CRS via email (preferably) or phone about availability of space. b. Must complete campus reservation form either in person or via the mail. c. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include date and time). d. After approval, mail customer copy to sponsoring department.

Copies Mailed To: 1. Building Security 2. Facilities Management 3. Police 4. Campus Recreation Services 5. Memorial Chapel NYUMBURU (12/06/01)

Contacts

Indoor Spaces: Anne Carswell, x47758 Amphitheater: Campus Reservations

1. There are a number of spaces in the Nyumburu Cultural Center available for rent. The center reserves space for student organizations, university departments and non-university organizations. 2. Student organizations and university departments may reserve the Nyumburu Amphitheater. Non- university groups may only reserve the space in accordance with the Freedom of Speech policy (see appropriate section in this manual for this policy). 3. Use of amplified sound in the amphitheater must conform to all related University policies. (See “Amplified Sound Policy” in this manual).

Nyumburu Cultural Center

All requests for space inside the Nyumburu Cultural Center should be directed to the contact listed above. Reservations for space in Nyumburu are done internally – no paperwork is required through the Campus Reservations Office.

Amphitheater

1. Student Organizations a. Must apply in person for the Nyumburu Amphitheater. b. Reservations staff will check in Scheduler Plus for the availability of space. c. Must complete a Campus Reservations form. d. Group must meet with appropriate Reservations staff person to discuss details of event. e. After approval from appropriate departments, group can pick up customer copy of form. f. Reservations staff will then enter reservation into Scheduler Plus.

2. University Departments a. Must complete a reservations form either in person or via the mail with the Reservations Office. b. After determining availability in Scheduler Plus, Reservations staff will enter reservation into Scheduler Plus.

Copies Mailed To: 1. Building Security 2. Facilities Management 3. Police 4. Campus Recreation Services 5. Anne Carswell PARENT’S ASSOCIATION ART GALLERY (12/06/01)

Contacts

Alicia Simon, x48492, [email protected]

Student organizations, university departments and non-university groups may reserve the art gallery.

1. Student Organizations a. Must contact Alicia Simon via email (preferably) or phone about availability of space. b. Alicia will email her approval to Reservations. c. Once approval has been obtained from Alicia, group must meet with appropriate Reservations staff to discuss details of event.

2. University Departments a. Department must contact Alicia Simon via email (preferably) or phone about availability of space. b. Alicia will email her approval to Reservations. c. Once approval has been obtained, the department can make the reservation either in person or via the phone, with the appropriate Reservations staff person. PLANT SCIENCES (12/06/01)

Contacts

Scheduling, x48243

All requests for space in the Plant Science Building should be directed to the contact listed above. Reservations for space in Plant Science are for university departments only and are done internally – no paperwork is required through the Campus Reservations Office. PREINKERT GYM (12/06/01)

Contacts

Katie Petrone, x56788, [email protected]

1. The use of Preinkert Gym is determined on a semester-by-semester basis. 2. Only student organizations and university departments may reserve Preinkert Gym.

1. Student Organizations a. Must contact Katie Petrone via email (preferably) or phone about availability of space. b. Katie Petrone will email the Reservations Office verifying approval of space use. c. Student organizations must apply in person to reserve Preinkert Gym. d. Student organizations must complete a Reservation form. e. Group must meet with appropriate Reservations staff person to discuss the details of the event. f. After approval from Katie Petrone and other appropriate departments, group can pick up customer copy of form. g. Reservation should be entered into Scheduler Plus.

2. University Departments a. Must contact Katie Petrone via email (preferably) or phone about availability of space. b. Katie Petrone will email the Reservations office verifying approval of space use. c. Department must complete Reservation form either in person or via the mail. d. After approval, mail customer copy to sponsoring department. e. Enter reservation into Scheduler Plus.

Copies Mailed To: 1. Building Security 2. Facilities Management 3. Police 4. Fran Becker RECREATION CENTER (12/06/01)

The Recreation Center is currently closed due to the renovation

Contacts

Recreation Center, x4BOWL, (x42695)

All requests for space in the Recreation Center should be directed to the contact listed above. Reservations for the Recreation Center are done internally – no paperwork is required through the Reservations Office. RESIDENCE HALLS (12/06/01)

Contacts

1. Residence Hall Basements – For use by Residence Hall staff or students only. Call Resident Director for that particular Residence Hall (see Faculty/Staff directory for individual listings). 2. Dorchester International House – Jody Heckman, x47742, 3117 Mitchell Bldg., [email protected] 3. St. Mary’s Language House – Eileen Timothy, x56996

1. See individual fact sheets on Dorchester International House and St. Mary’s Language House for Restrictions/Policies specific to each facility. 2. Resident Life handles all reservations for space in the Residence Halls internally; therefore, a Campus Reservation form is not done with our office. RITCHIE COLISEUM (12/06/01)

Contacts

1. Student Organizations a. Must contact Campus Recreation Services via email (preferably) or phone about availability of space. b. Must complete campus reservation form in person with Reservations Office. c. Group must meet with appropriate Reservations staff person to discuss details of event. d. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include date and time). e. After approval from CRS and other appropriate departments, group can pick up customer copy of reservation form.

2. University Departments a. Must contact Campus Recreation Services (CRS) via email (preferably) or phone about availability of space. b. Must complete campus reservation form either in person or via the mail. c. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include date and time). d. After approval, mail customer copy to sponsoring department.

Copies Mailed To:

1. Building Security 2. Facilities Management 3. Police 4. Campus Recreation Services ROOM 1202 ENGINEERING BLDG. (12/06/01)

Contact(s)

Rebecca Sarni (x51135); [email protected]

1. Student Organizations a. Must contact Rebecca Sarni via email (preferably) or phone about availability of space. b. Rebecca has her own form that she fills out and signs, and gives to the student groups. Group must have this form when they come into the Reservations Office. c. If group does not have signed form from Rebecca, Reservations staff will contact Rebecca via email (preferably) or phone to verify use of space. d. Must complete campus reservations form in person with Reservations Office.

2. University Departments a. Must contact Rebecca Sarni via email (preferably) or phone about availability of space. b. Must complete reservation form either in person or via the mail. c. Reservations staff will email Rebecca verifying use of space (include date & time). d. After approval, mail customer copy to sponsoring department.

Copies Mailed To: 1. Building Security 2. Facilities Management 3. Police 4. Rebecca Sarni ROSSBOROUGH INN (12/06/01)

Contacts

Pam Whitlow, x48012

All requests for space in the Rossborough Inn should be directed to the contact listed above. Reservations for space in the Rossborough Inn are done internally – no paperwork is required through the Campus Reservations Office. STAMP STUDENT UNION BOOTH SPACE (12/06/01)

Contacts

Campus Reservations

Restrictions

1. No sales of any kind are permitted at the indoor booth spaces. 2. The only non-university organizations that are permitted to reserve the booth spaces are employers and organizations that are educational in nature. The manager of the Reservations Office must approve every reservation for a non-university group.

Because there is a charge for the booth spaces, regardless of the type of organization sponsoring the space, all reservations should be handled by a Reservations staff person other than the front desk staff. STAMP STUDENT UNION TABLE SPACES (12/06/01)

(1) TABLE PER SPACE IS PROVIDED FREE OF CHARGE BY THE UNION

Contacts

Campus Reservations

Restrictions

1. Groups may only reserve 10 table spaces per semester in front of the Union. 2. The Reservations Office must approve all sales. If sales are approved, a concessions permit must be completed and signed by Reservations staff. The permit must be kept at the table for the duration of the sale. 3. Only student organizations and university departments are allowed to reserve table space outside Union (with the exception of groups wishing to book space under the Freedom of Speech policy. See section on “Freedom of Speech.”) 4. In the event of inclement weather, groups MAY NOT move to an indoor space. They may reschedule for another day.

1. Student Organizations a. Must apply in person for table space in front of the Union. b. Reservations staff will check availability of space in Scheduler Plus. c. After availability is determined, the reservation will be entered into Scheduler Plus. d. The student group must sign a reservations contract. The group should be given the yellow copy of the contract and a confirmation report. e. The white copy of the contract and a confirmation report should be filed in the student group’s folder.

2. University Departments a. University departments may reserve Union table space either in person or by phone. b. Reservations staff will check availability of space in Scheduler Plus. c. After availability is determined, the reservation will be entered into Scheduler Plus. d. In lieu of a department designee’s signature, Reservations staff can write “Per Phone” on the signature line. e. The gold copy of the contract and a confirmation report should be sent to the representative from the university department. f. The white copy of the contract and a confirmation report should be filed in the university department’s folder. SWIMMING POOLS (CRS BUILDING) (12/06/01)

Contacts

1. Student Organizations a. Must contact Campus Recreation Services (CRS) via email (preferably) or phone about availability of space. b. Must complete campus reservation form in person with Reservations Office. c. Group must meet with appropriate Reservations staff person to discuss details of event. d. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include date and time). e. After approval from CRS and other appropriate departments, group can pick up customer copy of form.

2. University Departments a. Must contact Campus Recreation Services (CRS) via email (preferably) or phone about availability of space. b. Must complete campus reservation form either in person or via the mail c. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include date and time). d. After approval, mail customer copy to sponsoring department.

Copies Mailed To:

1. Building Security 2. Facilities Management 3. Police 4. Campus Recreation Services TAWES (12/06/01)

Contacts

Classroom Space – Scheduling (x48243) Theater Spaces – Christopher Erwin (x58176); [email protected]

Re servations Procedures

Classroom Space 1. Student Organizations a. Must complete a campus reservations form in person with the Reservations Office. b. Reservations staff finds space using Room Search program.

2. University Departments a. Call Scheduling directly. b. If space desired is evening/weekend, department should complete a campus reservations form. Can complete paperwork via the mail.

Theaters 1. Student Organizations a. Must contact Christopher Erwin about availability of space. b. Must complete a campus reservation form in person with Reservations Office. c. Group must meet with appropriate Reservations staff person to discuss details of event. d. Reservations staff will contact Christopher Erwin to verify use of space. e. After approval from Christopher Erwin and other appropriate departments, group can pick up customer copy of the Reservations form. 2. University Departments a. Department must contact Christopher Erwin about availability of space. b. Must complete a campus reservations form either in person or via the mail. c. Reservations staff will contact Christopher Erwin to verify use of space. d. After approval, mail customer copy of Reservations form to sponsoring department.

Copies Mailed To: Classroom Space 1. Police Theater 1. Building Security 2. Facilities Management 3. Police 4. Christopher Erwin TURNER LAB AUDITORIUM (12/06/01)

Contacts

Ruth Criscio, x48758, [email protected]

1. Undergraduate Admissions and Visit Maryland Day programs have preferred user status. 2. Student organizations and university departments may reserve the auditorium in Turner Lab. Non- university groups may reserve the auditorium if a university department sponsors them.

1. Requests should be submitted either to Ruth Criscio via email or by completing a request in writing to the Visitor Center desk located in Turner Lab. 2. All requests for use of the auditorium should be directed to the contact listed above. Reservations are done internally – no paperwork is required through the Campus Reservations Office. TYDINGS TABLE SPACES (12/06/01)

Contacts

Dale Vander Wall (x51687); [email protected]

Restrictions

1. Group must bring their own table. 2. Only student business organizations may reserve space.

1. Student Organizations a. Must complete a Reservations form in person with the Reservations Office. b. Reservations staff will determine availability of space in Scheduler Plus, enter reservation into Scheduler Plus, and give customer copy of form.

2. University Departments a. Group must complete a Reservations form either in person or via the mail. b. Reservations staff will determine availability of space in Scheduler Plus, enter reservation into Scheduler Plus, and mail customer copy of form.

Copies Mailed To:

1. Facilities Management 2. Police 3. Dale Vander Wall, Behavioral & Social Sciences, 2141 Tydings Hall TYSER TOWER (12/06/01)

Contacts

Gary Parker, x47126

All requests for use of Tyser Tower should be directed to the contact listed above. Reservations for Tyser are done internally – no paperwork is required through the Campus Reservations Office. VAN MUNCHING HALL (12/06/01)

Van Munching consists of academic spaces (including Tyser Auditorium) and conference facilities. All requests for any space in Van Munching should be directed to the contact listed below. Van Munching has their own internal reservations procedure; therefore, no paperwork is required with the Campus Reservations Office.

Contacts

Jan Schuller, [email protected], x58437