The Pony Club
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THE PONY CLUB RISK ASSESSMENT CHECK LIST – RALLIES
Date______Location ______Map Reference______Subsequent dates______
Having started with the details of the exact location of the site so that the emergency services can be told where they are required we start our assessment at the entrance to the site. How will this affect other road users? Will vehicles be able to leave the public road at a reasonable pace ( walking speed ) and will they be a hazard to people already on site as they enter the site? What arrangements have been made to ensure that members, officials and instructors know where to go? Is anyone going to use a vehicle during the rally, if so is it really necessary? How are horses and pedestrians going to move about the site, take particular note of the start and finish of the rally? Access for first aid vehicles must also be considered at this stage, may only be for a NHS Trust ambulance to collect a casualty. Are there public rights of way, footpaths or bridleways across or at the boundary of the site? What action needs to be taken to stop a loose horse leaving the site and going onto a public road?
HAZARD HAZARD DETAILS RISK GROUP ACTIONS PLANNED RISK LEVEL REMARKS Dual Carriageway. PC Members. Warning signs. Access Road Single Carriageway. PC Officials. Post stewards. Unclassified. Parents. High visibility clothing. HIGH Track. General Public. One way system. Other: Animals. Police action. SIGNIFICANT Property. Council action. ACCEPTABLE
LOW Easy to find? PC Members. Direction signs/send map. Main Entrance & Exit Sufficient turning space for PC Officials. Widen entrance. lorries & trailers to prevent Parents. No stopping at entrance. HIGH restricting access road? General Public. One way system. Good ground conditions? Animals. Post stewards. SIGNIFICANT Date Assessed
Date Reviewed
Revision No 2 By (Print Name)
Signed By (Print Name)
Signed Page 1 of 4 April, 2014 THE PONY CLUB RISK ASSESSMENT CHECK LIST – RALLIES
Clear view from both ways? Property. Fill large pot holes. Wide enough for 2 vehicles? Improve visibility - trim ACCEPTABLE Alternative road gates? hedges etc. Other: Other gates onto roadways closed LOW All gates closed during rally
Next we consider the layout of the rally site. How will people, horses and vehicles move about the site? Do we need to have horse and/or vehicle free areas? Is signage adequate? Are we doing anything to instruct or amuse parents? Are any members using stabling on site?
HAZARD HAZARD DETAILS RISK GROUP ACTIONS PLANNED RISK LEVEL REMARKS Safe vehicle routes? PC Members. Parking area to clearly marked Movements of horses, Safe pedestrian routes? PC Officials. Parking attendants. pedestrians and Safe horse/pony routes? Parents. Restrict vehicle use on site HIGH vehicles on site. Safe spectator car parking? General Public. Sign & steward public rights of way. Safe horse transport parking? Animals. Rope/cone bad areas. SIGNIFICANT Any public right of way? Property. Horse areas fenced & gated? ACCEPTABLE Other: LOW All Terrain Are they necessary? PC Members. 1) Driver 17+ Vehicles Well maintained? PC Officials. 2) Driver holds current licence. (ATVs) Parents. 3) Helmet to be worn HIGH Other: General Public. 4) Speed to be controlled Animals. SIGNIFICANT No passengers Refer to PC Guidance. Property. 5) 6) Safe terrain ACCEPTABLE Date Assessed
Date Reviewed
Revision No 2 By (Print Name)
Signed By (Print Name)
Signed Page 2 of 4 April, 2014 THE PONY CLUB RISK ASSESSMENT CHECK LIST – RALLIES
7) Drivers authorised 8) Motor insurance necessary? LOW Slips, Trips & Marquee pegs/guy ropes? : PC Members. Warning cones. Falls Electric cables, P A leads, PC Officials. Warning signs. HIGH hoses etc? Parents. Bury or cover cables etc. Rough Ground General Public. SIGNIFICANT Other: Animals. Property. ACCEPTABLE LOW Indoor School Equipment Stored in arena? PC Members. Inspect school and spectator areas Entrance/Exit doors. PC Officials. before start of rally HIGH Arena Surface Parents. Entrance/Exit doors supervised Spectator area. General Public. Supervision of warm up area. SIGNIFICANT Warm up area Animals. Lighting used as required Other users of stabling etc? Property. Owners risk assessment seen ACCEPTABLE Lighting LOW Stabling Access PC Members. Arrangement with land owner. Even if an arrangement with the land Feeding PC Officials. Other livery horses HIGH owner a general check is advised Hay and straw Parents. particularly for the less experienced Other livery horses General Public. SIGNIFICANT member and parent. Animals. Property. ACCEPTABLE LOW
Now we consider the structure of the rally, what are we aiming to teach the members? Date Assessed
Date Reviewed
Revision No 2 By (Print Name)
Signed By (Print Name)
Signed Page 3 of 4 April, 2014 THE PONY CLUB RISK ASSESSMENT CHECK LIST – RALLIES
How will the instructors be given adequate information about their ride and what to teach them? When children are left at the rally by their parents do we have contact details for the time of the rally?
HAZARD HAZARD DETAILS RISK GROUP ACTIONS PLANNED RISK LEVEL REMARKS Instruction Instructors PC Members. Accredited instructors. Competent? PC Officials. Supervision as required On PC register? Parents. Brief instructors before start. HIGH Helpers available? General Public. Observe each ride for part of rally Adequate space Animals. Move riders in ride not suitable for their SIGNIFICANT Facilities suitable for each ride's Property. ability or pony. ability. Children left at rally: ACCEPTABLE Safeguarding. Contact details for parent Responsible adult at rally LOW Time of collection and person collecting Communications – particularly XC rally when out of sight. Other instruction Eg Parents
Social activity Eg B-B-Q
Date Assessed
Date Reviewed
Revision No 2 By (Print Name)
Signed By (Print Name)
Signed Page 4 of 4 April, 2014 THE PONY CLUB RISK ASSESSMENT CHECK LIST – RALLIES
We now have to consider what resources we have available in the event of an injury or other incident.
Minimum levels of first aid cover are published in the Health & Safety Rule Book. Are there special circumstances that require additional resources? Can a first aid team get to all parts of the site within a reasonable time? Do you need to do anything to ensure that their routes are kept clear? How will someone call for help? Are details of location (Post Code, Map Reference) known by first aider and organiser?
HAZARD HAZARD DETAILS RISK GROUP ACTIONS PLANNED RISK LEVEL REMARKS. First Aid Adequate toilet facilities? PC Members. First Aid cover adequate for whole period. & Adequate washing facilities? PC Officials. Veterinary cover adequate for whole Welfare Medical & veterinary cover? Parents. period. HIGH Accident book? General Public. Vehicle access to all areas. Accident notice displayed? Animals. Two way radio communications. SIGNIFICANT Emergency procedure agreed? Property. Mobile phone reception on site. Communications? Land line available or back up mobile ACCEPTABLE Other: phone(s) Inform instructors of emergency procedure LOW Refer to PC Guidance. Fire Permanent Buildings PC Members. Fire extinguishers Equestrian Centre proprietor will Marquees and tents PC Officials. Fire Blanket HIGH probably have a fire assessment. Vehicles Parents. Fire notices Caterers General Public. No Smoking in buildings SIGNIFICANT Date Assessed
Date Reviewed
Revision No 2 By (Print Name)
Signed By (Print Name)
Signed Page 5 of 4 April, 2014 THE PONY CLUB RISK ASSESSMENT CHECK LIST – RALLIES
Hay and straw Animals. Property ACCEPTABLE
LOW
Date Assessed
Date Reviewed
Revision No 2 By (Print Name)
Signed By (Print Name)
Signed Page 6 of 4 April, 2014