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Oakfield (Easton Maudit) Ltd (Company Limited by Guarantee)

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Oakfield (Easton Maudit) Ltd (Company Limited by Guarantee) Registered Company Number: 1576142 Registered Charity Number: 283162 Oakfield (Easton Maudit) Ltd (Company Limited by Guarantee) Trustee Annual Report and Financial Statement For Year Ending August 2020 Oakfield (Easton Maudit) Limited Contents Report of the Trustees Page 2 to 8 Report of the Independent Auditors Page 9 to 11 Statement of Financial Activities Page 12 Balance Sheet Page 13 Cash Flow Statement Page 14 To 15 Note of Financial Statement Page 16 to 28 Page - 1 - Oakfield (Easton Maudit) Limited The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2020 The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities. REFERENCE AND ADMINISTRATIVE DETAILS Oakfield (Easton Maudit) Ltd is a charitable company limited by guarantee, incorporated on 24th July 1981 and registered as a charity on 11th September 1981. The Company was established under a Memorandum of Association, which established the objects and powers of the charitable company and is governed under Articles of Association as amended 3rd April 2004. Registration with the CQC (Care Quality Commission). CQC Provider ID: I101652301 Board of Trustees 2019/2020 The members of the Board are Trustees of the Charitable Company and Directors for the purposes of Company Law. The following Trustees held office during the year: Mrs Sara Morrison – Chairperson Mr Clive Reeder – Vice Chair Mr John Payne – Financial Director Mr Ian Metcalf – Trustee Mr Alan Stapleton – Trustee Mrs Marion Woodall – (Deceased Feb 2020) Registered Office Postal Address Easton Maudit Castle Ashby Road Wellingborough Yardley Hastings Northamptonshire Northamptonshire NN29 7NR NN7 1EL Auditors Solicitors Cotton Accountants LLP Borneo Martell Turner Coulston LLP Solicitors Statutory Auditors 29 Billing Road 1 Billing Road Northamptonshire Northamptonshire NN1 5DQ NN1 5AL Bankers National Westminster Bank Plc 40 Market Street Wellingborough Northants NN8 1AD Page - 2 - Oakfield (Easton Maudit) Limited STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The Charity is a company limited by guarantee and is constituted by the Memorandum and Articles of Association of the Company. The Trustees of the Charity consist of both professional and local people with knowledge of Company Law. All major decisions of the Charity are made by the Trustees/Board of Directors. The Charity's risk policy is reviewed regularly and forms the basis for the reserves policy shown in the financial review. Recruitment, appointment, and training of new trustees New Trustees are selected on the basis of the skills and input they are able to contribute to the Board. Candidates are provided with an explanation of Oakfield's aims and objectives, including Trustee duties and the time commitment involved in being a Trustee. This is followed by a tour of the Easton Maudit and Yardley Hastings services and an introduction to the people we support and staff. Potential Trustees are invited to become members of the Company of Oakfield (Easton Maudit) Limited and to undertake to be bound by the provisions set out in the Articles of Association. An information pack, consisting of a copy of the Articles of Association, minutes of previous meetings, details of future meetings and an invitation to attend the next Trustees' meeting, is issued. This provides an opportunity to meet the existing Trustees and to become acquainted with the modus operandi of the organisation. Once appointed to the Board, Trustees are provided with copies of the relevant Charity Commission guidelines. They also receive a copy of the Directors' Responsibilities as set out in the Companies Act 2006. Copies of the managerial and financial reports for discussion at meetings are issued one week prior to the meetings. On an ongoing basis, Trustees are kept abreast of any updates in legislation, guidance and policy news published by the Charity Commission and Companies House and they are expected to take a regular interest in, and be familiar with, the activities undertaken at Oakfield. They are also encouraged to attend any courses deemed to be relevant to the particular role they fulfil on the Board. Members of the Charitable Company guarantee to contribute an amount not exceeding £5 to the assets of the Charitable Company in the event of winding up. The total number of guarantees at 31 August 2020 was 12 (2019 was 14). Organisational Structure Following our AGM in March a new chair was appointed. Shortly after Lawrence Mushayahembe our former Operations Manager/Registered Manager was promoted to Managing Director to oversee the management and run the business. Seth Partridge-Underwood who was the deputy manager was successful in gaining the Registered Manager’s post responsible for the day to day running of the services. Seth subsequently successfully gained registration with the Care Quality Commission. John Quilter the Employee Relations Manager was promoted to Business Support Manager responsible for the management of the operational support function including administration, recruitment, and training. Page - 3 - Oakfield (Easton Maudit) Limited OBJECTIVES AND ACTIVITIES Charity objectives The objective of the Charity is the running of Oakfield (Easton Maudit) Limited, which comprises two services for adults with learning and physical disabilities and in need of special support. The Charity aims to promote and develop the independent living skills of the adults it supports and to provide them with educational and sheltered workplace opportunities within the community, thus enabling them to lead fuller and more meaningful lives. Public benefit The Trustees/Directors confirm that they have complied with the duty in section 4 of the Charities Act 2006 to have due regard to the Charity Commission's general guidance on public benefit. Social investments The policy is to charge the placing authorities the actual cost of providing the agreed support, without profit to Oakfield (Easton Maudit) Limited. Oakfield (Easton Maudit) Limited does not rely on any voluntary support for the provision of agreed care to residents/tenants but employs permanent staff with appropriate qualifications. The Charity reviews all fee income from the placing authorities as required, and more regularly if there is shown to be a change in residents'/tenants’ needs. Voluntary help Donations have been received for much needed capital equipment, refurbishment costs and the Good Life Project. Thanks are due to Compton Estates for their continued support. Information and education Focused and relevant staff training has been, and continues to be, sourced both internally and externally and senior members of staff are encouraged and supported in the delivery of in-house training. Trustees are invited to participate in staff training sessions to give them a greater insight into the daily running of the services. Fundraising & PR Oakfield contracted an external company to assist with the fundraising and PR for our capital appeal. All monies raised have been used towards the designated area of funding. All fees and costs were covered through the business. The contract was terminated in July 2020. An increase in funds from Trusts and Foundations were received in 2019/2020 for the completion of the plans and the final renovation of the two final flats at Yardley Hastings. Activities During Autumn 2019 we decided to complete the work started in 2015 to redevelop the former conference centre within the URC church at Yardley Hasting. Planning permission had been previously granted for 12 flats however due to limits on resources, at the time only 10 were completed. With the support of several Trusts and Foundations sufficient funds were available and work was due to start in the spring of 2020 to convert the remaining original area of the building to 2 flats. In December 2019 there were Christmas videos for both services which were premiered at a Christmas lunch for people we support and their families at Easton Maudit and an evening buffet at Yardley Hastings. These were joyous events ending a productive and fulfilling year. It therefore came as a great shock when in February 2020 our Chairman and founder Marion Woodall passed away after a short illness. Marion was so much a part of the Oakfield Community her passing has left a big void however we, the Trustees, and our dedicated team of staff are committed to continuing her good work and ensuring her legacy lives on. We will remember Marion’s wonderful smile that was radiant to the last, her humour, dedication, and commitment to Page - 4 - Oakfield (Easton Maudit) Limited others. We are privileged to have known her. Like the rest of the world the outbreak of COVID-19 brought our plans to a halt. We focused on keeping the people we support and our staff safe and well. There was some rapid planning, purchase of additional PPE and equipment and changes to working practices. Grants from the funding authorities and other Trusts and Foundations has helped with the additional costs that we have incurred. We are fortunate that one of our relief staff is a former nurse, when weekly testing was introduced the funding from a donation meant that we could employ this person on a permanent basis to carry out all the testing for staff and the people we support. People who live at Yardley Hastings have their own accommodation so if necessary, could self-isolate in their own flat. This is not the case at Easton Maudit where apart from individual bedrooms all accommodation is shared. Following discussions with our good friends at the United Reform Christian church who are also our landlords we were able to utilise the chapel and create an emergency isolation unit should the worst happen, and someone acquire the infection.
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