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Checklist of Key Professional Service Contractor Deliverables

General

Compliance Statements as appropriate to the phase, signed monthly.

Written Approval of subconsultants.

Statutory Declaration before each payment that all subconsultants have been paid all moneys due and payable in respect of their work under the Contract.

Monthly Reports in writing with respect to progress of the services and work under the construction contract, including financial reporting.

Quality Reviews - actioned and signed copies return to the Project Manager.

Concept

Design

Documentation

Construction –Defects

Quality Plan, which is specific to the Contract and not generic within 28 days of the date of acceptance of tender. A Program for carrying out the Services consistent with the Project Program Industry Participation Report for tailored plan within 6 months of commencement and every 6 months thereafter; or Industry Participation Report for standard plan within 12 months of commencement and every 12 months thereafter

Concept, Design and Documentation

Concept Report including any ESD Requirements.

Minutes of Design Meetings.

Energy Efficiency Action Plan options submitted.

Development Assessment Commission submission.

Room data sheets, tabulating fixings, fixtures, equipment, finishes and environmental requirements and achieved user endorsement as required (only if specified).

Schedules of materials, finishes and indicative colours.

0e8e5e832325667b19e6a9c71023f8b7.doc Created in September 2007 Checklist of Key Professional Service Contractor Deliverables

Dilapidation Record to record condition of existing buildings to be provided where applicable.

Responses to design review/budget review submitted and signed by the relevant PSC team members.

Pre-tender Call Declaration Form completed and signed before proceeding to tender.

Tender

Electronic Documents in CAD and PDF format

1 x Hard Copy, 1 x Electronic Copy in CAD and PDF Format for Specification using the latest DPTI NATSPEC and DPTI standard drawing format including completion documents requirements as amended to be project specific.

Tender Evaluation Checklist completed when appraising tenders.

Schedule of Post Tender Documentation completed with recommendation on preferred tenderer.

Recommendation on Preferred Tenderer and Tender Reconciliation Statement completed and submitted to the Project Manager.

Construction

Inspection Reports using DPTI standard proforma “Construction Site Visits G18” submitted to the Project Manager and Construction Adviser within two days of every site visit.

Monthly Financial Cost Report highlighting anticipated costs of completion and cost of variations.

Progress Report monthly with respect to the Services and work under the construction contract.

Provide the construction contractor with drawing cad files (*.dwg) for development of Record Drawings.

Defects List completed following inspections (and provided with recommendation below).

Review and approval of Maintenance Manuals from construction contractor to ensure they are complete before submitting to the Projects Review Officer.

Review and approval of Operations Manual and Record Drawings.

Written recommendation for issue of certificate of Practical Completion / Completion

Review Autocad files of ‘as built’ floor and roof plan drawings and supplementary information for the use of cleaning contractors provided 6 weeks prior to practical completion/completion.

Publicity Brochure (only if a DECD project and if stated in the contract) provided within 4 weeks of practical completion.

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Prequalification Performance Report three months after practical completion or equivalent of the construction contract on the performance of the construction contractor and its major subcontractors.

Defects Reporting mechanism to allow end users to report defects established.

Defects Rectification monitoring mechanism for monitoring satisfactory rectification of defects by the construction contractor established.

Contract Material including sketches, plans, designs, estimates, calculations, reports, models, computer sourced codes, articles, information, files and data on completion of the services. List of all the persons who are authors in relation to the Contract Material with consent from every author permitting the Client to reproduce, publish, transmit, alter or destroy the work. Written recommendation for issue of certificate of Final Completion.