Calumet County Action Planning Matrix

GOAL Develop and Maintain a Highly-Functioning County Board 1

Task Person Timeframe Measurement Responsible What specific steps/action items need to be done? When will each How will the action steps be Who is going to do task be done? measured? each task? a. Develop core areas for Board development and identify resources Board Chair, CA & Jan 2015 Quarterly Strategic Plan  Define the role of a County Board Supervisor and job Others Jan 2015 reviews description Dept. Heads Board understands  Define and educate County Board on mandated vs. voluntary mandated vs. voluntary programs Consider external Jan 2015 and Use survey as benchmark  Develop an outline for board training each year groups end of each Climate Surveys (internal i. Who will develop (Involve Dept. Heads as needed) calendar year and external) ii. Training considerations: for following Calumet County culture and o Open Meetings year attitudes have improved o Civility o County Board 101 o Boundaries and ethics o Communication/Presentation/Negotiation o Technology o Communication – negotiation skills, problem solving o Review County Officials Handbook . County Board Rules of Order b. Develop an ongoing engagement process with Staff and Board CA Begin May Assess trust through annual  Trust and Aim exercise Others 2015 and on staff survey  Quarterly going c. Develop a decision-making matrix CA May 2015 Assess how well decisions  Define general and specific models Others are being made in county  Teach Board Members how to use the process survey Start with trust & aim exercise with staff and measure annually

2014-2019 Calumet County Strategic Planning d. Share Departmental reports at each Board meeting Dept. Heads Begin June Each Department is  Help Board Members to understand what Departments do and 2015 & responsible for presenting to engage with Board on key issues or tactics ongoing the Board at least once every 2 years or as needed Calumet County Action Planning Matrix

2014-2019 Calumet County Strategic Planning GOAL Develop and Maintain a Highly-Functioning County Staff 2

Task Person Timeframe Measurement Responsible What specific steps/action items need to be done? When will each How will the action steps be Who is going to do task be done? measured? each task? a. Assure that all aspects of what constitutes a highly-functioning HR & CA Oct 2015 Calumet County culture and County Staff is understood by County Board and County Staff Jan 2016 attitudes have improved  Define what a highly-functioning staff is CA Jan 2016 Reviews completed  Performance evaluations CA & Dept. Heads Staff development being  Staff development Dept. Heads & implemented  Expectations and needs defined staff  Understand staff’s goals and ambitions b. Develop an On-Boarding Plan HR Manager & CA Nov 2016 On-Boarding is occurring  Include a Rounding Technique for opening the door to communication Dept. Heads  Expectations and needs defined  Understand staff’s goals and ambitions c. Commitment to recruit, develop and maintain the best employees CA & Dept. Heads Nov 2016 Higher-level staff recruited d. Develop Employee Manual/Operations/Procedures Dept. Heads May 2017 Plan shared and understood  Define roles and responsibilities by staff e. Training HR to develop Jan 2016 Training plan developed by  Define Management Training plan for each year Jan and implementation  Training considerations: begun o Managerial Training o Conflict Resolution o Communication/Presentation o Meeting Process o Facilitation o Marathon County Model o Technology Training (Outlook, Office)

2014-2019 Calumet County Strategic Planning f. Organize staff engagement throughout the year HR & CA Ongoing More trust, communication and leadership among staff g. Define what constitutes mandated and voluntary Dept. Heads June of 2015- Measure effectiveness of  Each Dept. Head determine which programs are mandated and define progress programs/cost benefit voluntary and outline analysis  Provide examples of evidence based outcome measurements plan for  Child Support - mandated measurement  Mental Health – coordinated services going forward GOAL 3 Develop an Internal and External Communication Plan

Task Person Timeframe Measurement/Notes Responsible What specific steps/action items need to be done? When will each How will the action steps be Who is going to do task be done? measured? each task? a. Internal Communication Reviewed in Sept of 2015  Complete internal communication plan that defines appropriate CA & Dept. Heads June 2015 and updated communication framework Mar & ongoing Plans are developed and  Share with Board and include Board Member’s inputs/articles communicated and are consistent and not overlap b. External Communication Reviewed in Apr of 2015  Develop regular face to face communication with municipalities CA & Dept. Heads Jan 2015 and updated meeting collectively  Feedback to staff on results Board Chair  Attend committee and Board meetings Dept. Heads c. General Public/Media/Press Release CA & Dept. Heads Jan 2015 Reviewed in Apr of 2015  Decide on messages and frequency ISD and updated  Add pages on website to share information Board Chair Now  Positive messaging coming from County Board Chair d. Enhance the website ISD & Publishing Dec 2014 Website changes made  Separate section for reports and plans Records  Separate section for current events and press releases Technician  Notification of when plans or reports are updated or added  Share with Board how to access reports and plans  Include in on-boarding process with Board Members

2014-2019 Calumet County Strategic Planning GOAL Maintain High-Quality Services and Programs 4

Task Person Timeframe Measurement/Notes Responsible What specific steps/action items need to be done? When will each How will the action steps be Who is going to do task be done? measured? each task? a. Engage each department in a strategic planning process CA & Dept. Heads January 2016 Plans completed b. Use the Natural Resources plan as a model for each department plan GOAL 4a Develop a System to Protect our Natural Resources a. Review existing plans and communicate goals in new plans with Respective Dept. People will be aware of the priorities and implement then make sure all plans are integrated Head plans  Land and Water 2016  SmartGrowth (Comprehensive) (Review Annually) 2022 (Update)  Park & Rec 2016  Hazard Mitigation Dec 2014  Farmland Preservation 2020 (Update) Review 2015 b. Assist County Board in finding avenues for obtaining information on RMD Ongoing Landfill Committee updates future plans for landfill & Landfill and changes implemented Committee c. Address nutrient runoff to Lake Winnebago and other surface RMD Staying engaged and waters RMD & CRDE Ongoing providing information to  Assist in development of Lower Fox and Upper Fox/Wolf Total DNR & Environmental Maximum Daily Load Protection Agency RMD & CRDE June 2015 & Practices implemented on  Enhance education and outreach for Ag Best Management Ongoing the ground Practices Plans in place and less

2014-2019 Calumet County Strategic Planning  Partner in development of watershed/storm water plans with June 2019 flooding other municipalities d. Ground water monitoring  Improve notification and documentation of hazardous chemical EMD Oct 2015 Finalized notification matrix and manure spill response  Education and outreach of well testing program – program Dani 2017 Enhanced participation in expansion well testing e. Enhance recycling and household hazardous waste disposal RMD, CRDE & 2016 Programs implemented programs EMD

2014-2019 Calumet County Strategic Planning GOAL Develop a Program to Sustain the County’s Economy 5

Task Person Timeframe Measurement/Notes Responsible What specific steps/action items need to be done? When will How will the action steps be Who is going to do each task be measured? each task? done? a. Conduct an evaluation of Economic Development structure as it FD End of 2015 Conducting planning meetings exists in Calumet today and determine if that is the best structure with stakeholders  Unify municipal partners by conducting an Economic Development Planning process  Hire a facilitator or consultant Evaluate common goals and  Assign a review team to implement common goals develop options plan  Improve Fox Cities partnership communication or business Meet with Fox Partnership to creation and retention communicate Calumet o Develop newsletters or promotional material County’s needs b. Review possibility of a county-wide Economic Development Dena/Consultant May 2017 Attend Wisconsin Economic Corporation and impact of a regional Revolving Loan Fund program Development Corporation  Promote Revolving Loan Fund regionalization by attending regionalization meeting to Wisconsin Economic Development Corporation meetings determine interest. Meet with  Determine Economic Development Corporation funding options Economic Development  Determine measurable benefits of forming Economic planning group to evaluate Development Corporation funding sources. Document benefits of forming Countywide Economic Development Corporation c. Develop community promotional efforts TBD Dependent on Develop County promotional  The benefits of Calumet County to businesses task 1 package with Fox Partnership  The benefits of Calumet County to residents d. Determine the impact of Calumet’s economy on the environment Consultant 2018 Study results of the County businesses on the environment

2014-2019 Calumet County Strategic Planning Acronyms used in the plan:

County Administrator CA Todd Information Services Director ISD Howard Resource Management Director RMD Tony Finance Director FD Dan Emergency Management Director EMD Matthew Corporation Counsel CC Dawn Health & Human Services Director HHSD Todd Community Resource Development Educator CRDE Mary Highway Commissioner HC Brian Maintenance Coordinator MC Dave Medical Examiner ME Mike Veteran Service Officer VSO Bill Parks Director PD Adam

2014-2019 Calumet County Strategic Planning