NEESCOMM – EQUIPMENT SITE UTILIZATION FORM (ESUF) VERSION 2009-1 (12-15-2009)

Experimental Site: No (Local Researcher) NEES Site User Agreement: Yes Execution Date New ESUF: Submission Date Revision No. Revised ESUF: Date of Original ESUF Submission Date

Participant’s Institution Information Primary Personnel Institution: PI: Co-PI: Co-PI: Other Research Personnel Expected at Experimental Site 1) Name: 3) Name: Title: Title: 2) Name: 4) Name: Title: Title: Project Information Project Title Sponsor Award Number Type NEESR Pre-NEESR Other: Description of Planned Experiments

General ***Please provide a short description of the project

Description of Experimental Activities ***Please provide a description of all experimental work to be conducted at the site under this project. If there are multiple phases to the project, all phases must be described. If needed, attachments can be included at the end of this document.

Description of Experimental Site Resources Needed:

Preliminary Schedule for Experimental Site Usage: Start: End: Description of Activity and Component Use: Expected Dates of Equipment Site Use: To To To To To

1 To To Description and Scope of Special Experimental Site Services Needed (if applicable):

Project-specific Risks & Safety Issues (if applicable): Associated Mitigation Plans (if applicable):

1) 1)

2) 2)

3) 3)

ROLES & RESPONSIBILITIES CHECKLIST

The following checklist summarizes roles and responsibilities that need to be discussed with the Site, and apportioned between the Participant and Site.

Roles and Responsibilities NEES Site User Note Overall Project Provide Planning Document Provide Project Schedule Specimen(s) Design of Test Specimens Fabrication of Test Specimens Specimen Set-up (moving specimens, attaching them to NEES equipment) Instrumentation of Test Specimens Disposal of Test Specimens Provide Assistance in Designing Connection Details between NEES Equipment and Test Specimens Equipment & Instrumentation Operation of NEES Equipment Repair or Replace Damaged Instrumentation Repair or Replace Damaged Equipment Provide Training Assistance for Equipment Assist in Integrating Ancillary Equipment Logistics & Safety Provide Access for Payload Projects Information Technology and Data Archiving (Refer to Data Sharing and Archiving Policies and Guidelines) Capture Sensor/Camera Data in Initial Repository Annotate Project Information with Metadata for Proper Curation Archive Data in NEES Data Repository Within Required Timelines Support Remote Participation Training in the Use of IT Facilities, Preparation of Metadata and Data Curation Anticipated Additional Costs (separate and distinct from normal operation and maintenance costs) Cost NEESCOMM – EQUIPMENT SITE UTILIZATION FORM (ESUF) VERSION 2009-1 (12-15-2009)

Total Other Considerations (Please Describe)

Notes (from last column above)

List of Services Available to Researcher Through O&M Budget

Laboratory cost estimation Equipment safety training Provide Site Safety Plan Provide Training Assistance for All Equipment Material and test specimens receiving Equipment and test setup (each project will be allocated certain personnel time depending on the scope of the project) Video conferencing support Instrument calibration and data acquisition Technical support for data collection and management Office space for external researchers including telephone and Internet services (long distance charges may apply) ***Other Services Provided by the Site

Exceptions to NEES Data Sharing and Archiving Policies and Guidelines (nees.org)

*** It is expected that the results of this project will be shared with the Equipment Site and NEES Community in accordance with the NEES Data Sharing and Archiving Policies and Guidelines found on the NEES website. In this section, please explain if you expect to request any exemptions from portions of this plan.

Expected Data Volumes: Typical data volumes produced in a research project are described in the data guide (nees.org). Indicate if you expect low, typical, or high data volumes resulting from your project. Data type Low Typical High Comments Photos Videos Sensor Data Documents

3 If more space is needed, please attach extra pages to this form. Some sites may wish to attached a Risk- Mitigation Template, or a Fee Schedule.

ACKNOWLEDGMENT OF ROLES AND RESONSIBILITIES

(For All Participants)

Participant and Site have discussed and understand each party’s roles and responsibilities listed on the Roles & Responsibilities Checklist.

Participant understands and acknowledges that: 1. Equipment Site scheduling will be in accordance with the NEES Facilities User Guide and is subject to the approval of Purdue. In the event a change to the schedule is needed, Participant shall submit a request to modify the Equipment Site Utilization Form. Equipment Site shall evaluate the request and coordinate as required under the Site User Agreement. If a mutually acceptable compromise cannot be achieved, Participant or Equipment Site can petition Director of Site Operations at NEEScomm. NEEScomm will work with both parties to reach that acceptable compromise. 2. The NEES Site is supported under an NSF subaward from Purdue University. The Site shall be operated in accordance with said subaward, Purdue’s Cooperative Agreement (CMMI-0927178) and all NEES policies and guidelines, which can be found at nees.org. 3. Results of this project will be shared with the Equipment Site and NEES Community in accordance with the NEES Data Sharing and Archiving Policies and Guidelines found on the NEES website. Exceptions to following these policies and guidelines are listed earlier on this form.

(For Participants external to Equipment Site’s institution)

Participant understands and acknowledges that: 1. Participant’s institution has entered into a NEES Site User Agreement with the Equipment Site, and the project shall be conducted in accordance with that Site User Agreement and this Form. 2. Any non-standard costs described on this form shall be paid to the Equipment Site by the Participant’s Institution prior to the start of the project, unless agreed to in writing by the Site.

Name and Title Signature Date Participant PI Equipment Site PI NEEScomm Director of Site Operations