Education, Audiovisual and Culture Executive Agency
Erasmus+ : Prospective Initiatives, Policy Networks, Programme and Linguistic Support
EUROGUIDANCE CENTRES
FINAL REPORT
PERIOD: 01/01/2015 – 31/12/2015
Name of the Euroguidance centre
Grant Agreement / Decision 2015-
Country
Contact person Name E-mail address Phone number
1. Declaration by the Legal Representative of the Euroguidance centre
“ I hereby declare that the information contained in the present final report and its annexes is accurate and true. I herewith request payment of the outstanding balance payment in accordance with the terms of the grant decision / agreement. I hereby declare that according to the General Condition n. 25.3.1 of the Grant Decision or Article II.25.3 of the Grant Agreement, the grant did not produce a profit for the centre.”
Name:
Function (LEGAL REPRESENTATIVE):
- 1 - Signature: ______Date: ______
FINAL REPORT CHECKLIST
Please note that all documents should be provided in electronic format only: by email to [email protected] or in a USB stick or CD / DVD to: Education, Audiovisual & Culture Executive Agency Mrs Mónika HOLIK Unit A1 – "Erasmus +: Prospective Initiatives, Policy Networks, Programme and Linguistic Support Avenue du Bourget 1 (BOU 2 1/17) B - 1049 Brussels Belgium
Please tick the appropriate check box
1. The Final Report includes the following documents: YES NO Declaration by the legal representative signed and scanned (page 1 of the final report) YES NO
Activity report YES NO List of attachments (point 12 of the final report)
Annexes YES NO
I. Excel table "List of specific activities YES NO completed during the contractual period 2015" YES NO II. Final statement of accounts III. Certification of accounts (if applicable)
2. The appropriate (2015) templates have been YES NO used
3. Name of organisation, Legal representative and YES NO
- 2 - address are the same as in the Grant Agreement / Decision. YES NO If not, the data has already been updated in the Participant Portal.
4. Bank account is the same as in the Agreement / Decision or a request for amendment has been YES NO already introduced. If not: A new Financial Identification Form is attached to the final report http://ec.europa.eu/budget/contracts_grants/info_cont racts/financial_id/financial_id_en.cfm
5. Costs presented in the report are eligible (see the YES NO Grant Agreement / Decision + the Restricted Call EACEA 40/2014).
6. Costs are consistent with the activities YES NO undertaken during the eligibility period.
7. All tables have been completed in €. Exchange rates YES NO have been calculated according to article 10.3. of the Grant Decision or article I.10.3. of the Grant Agreement.
YES NO 8. For private bodies only: Attached to the final report is an official attestation by a tax office that the VAT is not recoverable by the Euroguidance centre (signed and scanned).
- 3 - ACTIVITY REPORT
Please fill in the table below. When completing this part of the final report compare it carefully with the application form. Please refer to each point of the application form.
1. Priorities a) How were the 3 priorities stated in the application met? b) Please describe the results achieved for each priority. Did you manage to achieve the expected results? If not, have you taken any mitigating actions / measures?
2. Target group(s)
Please provide details for each type of target group you have reached and explain how they were reached.
3. Communication, dissemination and exploitation of results a) How did you develop your communication strategy towards your target groups? Please describe the activities performed to implement your communication strategy. Have you managed to achieve the improvements planned in the application, if any? Please provide details. b) How did you ensure the visibility of your activities? c) Please provide the hyperlink to your Centre's website. Did you undertake any major developments of your website in 2015? d) Please describe your contribution to the common Euroguidance web site (www.euroguidance.net) in 2015. e) Please refer to the measures undertaken to disseminate and exploit the results of your activities. Have these results been used by your target groups, by policy makers at local, regional and national level?
- 4 - 4. Development of the Euroguidance network a) How did you contribute to the development of the Euroguidance network? How did you interact with other Euroguidance Centres?
Please give details of any networking activities you took part in that involved interaction with other Euroguidance Centres: - Working groups (please indicate the names of the working groups you took part in, describe your role in them define the activities you participated in and the results you contributed to) - Joint events - Joint publications - Others
5. Activities with other European mobility related networks
Please describe the networking activities organised with other relevant networks.
- 5 - 6. Organisational aspects
Which organisational and/or procedural changes, if any, have been introduced in your centre in 2015?
7. Staff a) How many staff members were involved in the 2015 activities? Please fill in the table below: Title (Mr/Ms) + Name Specific Euroguidance task Full time equivalent1 (add or delete lines as (Head of centre, Coordinator, necessary) IT specialist, Accountant etc.)
0.0
0.0
Total of full time 0.0 equivalents co-paid by Euroguidance2 budget b) How were the competences of your Euroguidance centre's staff developed and how did this development contribute to a better performance of your centre (give concrete examples)?
8. Impact and evaluation strategy a) What was the impact of your activities, services and products (both in qualitative and quantitative terms)?
1 For each staff member, please indicate the full time equivalent (A person working 100% on the Euroguidance activities counts as 1.0 and a person occupied 50% of their working time on Euroguidance counts as 0.5). 2 The total of full-time equivalents indicated in this column must be consistent with the final accounts. - 6 - b) Please describe how you assessed and measured the quality of the results of your activities? Was this part of a structured evaluation strategy (if so, please describe in details)?
c) Has your organisation identified any indicators to measure impact that could be used also by others?
d) What would you describe as a "good practice" implemented in 2015 that other Euroguidance centres are / could be interested in?
9. Satisfaction rate a) How did you measure the satisfaction rate of your target groups with the products, events, services you provided and what are the general results? b) What are the 3 main strengths and 3 main weaknesses / challenges of your products, events, and services in the opinion of the target groups?
10. Functioning of the network a) Do you have any comments in relation to the network in general? b) What are your proposals for improving the functioning of the network? c) Do you have any proposals for improving EACEA's administration of Euroguidance grants?
- 7 - 11. List of attachments
Electronic versions ONLY- Attachments to the final report should be sent by email or in a USB stick or CD / DVD to the addresses specified in the eligibility checklist.
Refer to Annex I - List of specific activities completed during the contractual period 2015
Please list here all attached documents (e.g. detailed statistics, material related to events, copies, publications, etc.).
No Title of the attachment
- 8 - Annex I
LIST OF SPECIFIC ACTIVITIES COMPLETED DURING THE CONTRACTUAL PERIOD 2015
Please complete the tables in excel. Attach each product only electronically.
- 9 - Annex II
FINAL STATEMENT OF ACCOUNTS
PERIOD: 01/01/2015 – 31/12/2015
(Please fill in and attach the corresponding excel table)
- 10 - Annex III
CERTIFICATION OF ACCOUNTS
PERIOD: 01/01/2015 – 31/12/2015
For grants for an action equal or inferior to EUR 60.000, the beneficiary is required to submit the following sample of supporting documents:
Budget item/heading Sample to be annexed to the Financial Statement Staff The three highest consolidated staff costs (i.e. staff member costs) for the whole eligibility period Subcontracting The three highest value subcontracts Travel and subsistence 25% of the highest costs declared under this budget item
For grants for an action of more than EUR 60.000, but less than EUR 750.000, the beneficiary is required to submit, in support of the final payment, a “Report of Factual Findings on the Final Financial Report - Type I” produced by an approved auditor or in case of public bodies, by a competent and independent public officer. The procedure and the format to be followed are detailed in the following “Guidance Notes”: http://eacea.ec.europa.eu/about/documents/guidance-notes-audit-type-i_11.2012_en.pdf The use of the report format set by the “Guidance Notes” is compulsory.
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