TENDER RESPONSE - ref: ITT/ABUJA/2016/004
Please provide information against each requirement. Additional rows can be inserted for all questions as necessary.
Section 1 - Bidder’s general business details
1. General information
Organisation Name:
Contact Name:
Phone: Fax:
Email: Parent company (if applicable): Principle Address: Registered Address: Payment Address:
Registration number: Tax number:
Year of registration: Annual Turnover:
2. Please provide details of the type of your organisation (manufacturer, distributor, etc):
3. Please provide details of the primary products/services of your organisation:
4. Please list your employees who would be involved with Save the Children. One employee should be the key point of contact for Save the Children and will be the person receiving all RFQs from Save the Children in case your company is selected for the Framework Agreement
Direct Role for Save the Name Job title telephone Email address Children account number
ITT/ABUJA/2016/007 5. Please detail what your insurance cover provides for all your fuel proposed:
6. Your company has stock management system? If yes provide the last stock report
7. Ability to ensure a minimum stock for SCI in the petro station of 300 liters
Section 2: Bidder capacity
1. Please list some of the most important Orders you have been receiving and fulfilling in the last 6 months to demonstrate your capacity to handle big volumes (Please provide a copy of such Orders). Please provide the delivery time you have been engaging for such orders
Product Quantity Delivery time
2. Bidder offer a tracking system with Dashboard (showing the fuel taken per each Vehicle, the day the Fuel is taken, report system, data extraction possibility…) and a card system to handle the refuelling
Yes No
ITT/ABUJA/2016/007 3. What quality standards does your organisation adhere to e.g. ISO?
4. What warranties and guarantees can you offer as part of this contract?
5. How quickly can you guarantee a response time to quotation requests?
6. List the state in Nigeria in which you have petrol station
7. What are your standard working hours and what after hours services do you provide in the event of an emergency?
8. Detail any benefits or additional services your organisation can offer Save the Children as part of the contract:
Section 3: Pricing proposal
1. Please indicate here the prices you are offering to Save the Children as part of this contract, in Nigerian Naira. You may fill in prices in this form or provide separate document but please keep the order of product of this Price Matrix to facilitate the analysis of the bids by the Tender Committee.
Price Unit / # Description of Goods/Service Currency Form
1 Petrol Ltr 2 Diesel Ltr 3 Card Pcs 4 Track system Vehicle 5
Note: B/W stands for Blank and White
ITT/ABUJA/2016/007 1. Can you fix smart card and service (Tracking system, dashboard) prices for at least the 12 months following the Tender Process?
Yes No
If not, please provide details of how long they will remain fixed
2. If prices cannot be fixed even for the next 12 months, please specify factors that would affect the price and indicate how changes in these factors would affect the price of the stated products.
Section 4: Confirmation of Bidder’s compliance
We, the Bidder, hereby confirm compliance with:
The required specification for the products The Conditions of Tendering Save the Children’s Terms and Conditions of Purchase Save the Children’s Child Safeguarding policy Save the Children’s Anti-Bribery and Corruption policy The IAPG Code of Conduct The following documents and items are included in our bid: Section 1: Bidder’s general business details Section 2: Bidder capacity Section 3: Pricing proposal Documentation proving the company is registered with Corporate Affairs Commission (CAC) Documentation to prove Financial sustainability of Bidder and Tax record Company’s staff organigram Relevant list of all the vehicle their proof of the quality of previous works for relevant items included in the Price Matrix (Please delete what is not relevant)
ITT/ABUJA/2016/007 Other eventual documents included in the bid documentation are to be listed below ………………………………………………………… ………………………………………………………… …………………………………………………………
We confirm that Save the Children may in its consideration of our offer, and subsequently, rely on the statements made herein.
Acceptance by the Bidder:
…………………………………………………………………….
Signature
…………………………………………………………………… . Name
…………………………………………………………………… .. Job Title
…………………………………………………………………… .. Company
……………………………………………………………………... Date
ITT/ABUJA/2016/007