Avow Payroll Service

AVOW PAYROLL BUREAU AVOW PAYROLL SERVICE

Please find enclosed Avow Payroll Bureau Pack. We hope that you find the information of use.

If you have any question or queries or would like more information please do not hesitate to call 01978 312556 or email [email protected]

Yours faithfully

Katherine Jones

Accounts & Payroll Supervisor AVOW PAYROLL BUREAU

Contents

1.Welcome Letter

2. General Information

3. Enrolment Forms

Service agreement

Employee Details form

FBI 2- Online authorisation form

4 Notification/amendment forms

Authorised Signatories Form

Personal Details Amendments Form

Salary Amendments Form

Leaver Notification Form

Maternity Leave Notification Form

Sickness Notification Form

Blank Form AVOW PAYROLL BUREAU

GENERAL INFORMATION

AVOW provides a payroll service for voluntary and community organisations in Wrexham County Borough. In addition, a service is provided for people who are in receipt of Direct Payments, ILF and Individual Budgets.

We have over 9 years of experience in providing payroll services to the local community and currently provide payroll for over 110 clients. We are a friendly, reliable and flexible service in the heart of your local community.

The service consists of the following elements:

A set of standard forms

 Company information form

 Time sheet

 New starters form

 End of employment form

 Variation of pay form

 Hours to be paid form

A structured timetable This gives you dates by which each form must be returned for your preferred payment date.

A secure system Your authorised signatory will sign off every payment so you will know that no payment is ever made with incorrect authorisation. AVOW PAYROLL BUREAU

A choice of ways to pay your staff All the details can be sent to you so that you can write cheques for the correct amounts to each member of staff.

Alternatively, you can write one cheque for the whole amount which will be credited to AVOW’s account and then your staff can be paid through the BACS system straight into their bank account.

Other services Payslips can be posted to you in one batch or to each individual member of your staff (for a small additional

Inland Revenue Our payroll service can provide the Inland Revenue with all the information they need to process your tax payments or provide you with the information so that you can deal with the tax office directly.

Income Tax and National Insurance payments will be deducted from your staff members in line with their current documentation. This also includes Sick Pay, Statutory Maternity Pay, Student Loan Calculations and completion of relevant forms. We also provide staff leavers with P45s

Year end filing

Year end filing will be submitted to HMRC online. P60s will be issued to all employees.

Help & Advice

We will also be contactable for help and advice on any payroll queries that you may have. AVOW PAYROLL BUREAU

PAYROLL CHARGES

At AVOW we want to make sure that you understand your bill when it arrives and can see that you have been fairly charged for the work undertaken. To this end we have clearer way of charging for payroll services.

There is a £50 charge to register your group with the payroll service and to enable us to undertake all the preliminary work - register with Inland Revenue etc.

For organisations with up to 10 members of staff each payslip will be charged at £6

For organisations with 10-20 members of staff each payslip will be charged at £5

To add a new member of staff the charge will be £10

To take off a member of staff the charge will be £10

Payslips posted to staff member’s homes (1st Class) £1

For BACS payments the charge will be (per payslip) £2

Year-end processing and online filing per group £50

To have all the slips posted to the organisation’s address is free. AVOW PAYROLL BUREAU

Joining the AVOW Payroll Bureau

To join the AVOW payroll Bureau you simply have to:

Fill in the service agreement form attached.

Complete Employee Details form and P46 forms for each employee

Provide Bank details for employees using the BACS system

Complete form 64-8 “authorising your agent “

Submit these forms to AVOW to start your payroll with your timesheets AVOW PAYROLL BUREAU

PLEASE COMPLETE AND RETURN TO AVOW

Service Agreement

We ……………………………………………………………………………………….(organisation/Employer Name)

Authorise AVOW Payroll Bureau to administer salaries on our behalf from _ _ / _ _ / 2 0 _ _

We require AVOW Payroll Bureau to provide the following services: (please tick as appropriate)

BACS payroll- Direct payments into employee bank accounts at a charge of £2.00 per employee per month.

Monthly Payroll Service

4 weekly Payroll Service

Other, Please specify………………………………………………………………………………………………

BACS payroll clients will need to make payments to AVOW of the full salary costs plus Employers National Insurance (Invoice will be provided) 4 working days before the employee salaries are due. We understand that failure to make payment by this date may result in payment of salaries to employees being withheld.

We understand that it is our responsibility to check payslips to payments made. Avow Payroll Bureau do not accept any liability for any overpayment made or losses incurred.

We have read the pricing structure and agree to pay Payroll Charges on a quarterly basis on receipt of an Invoice from AVOW.

Name of Employer ………………………………………………………………………………………………………………

Address …………………………………………………………………………………………………………………………………….

…………………………………………………………………………………………………………… …………………………………………………………………………………………………………… …………………………………………………………………………………………………………… …………………………………………………………………………………………………………… …………………………………

Telephone no……………………………………………………..Fax No…………………………………………………………………..

Email address……………………………………………………………………………………………………………………………………..

Nature of Organisation………………………………………………………………………………………………………………… AVOW PAYROLL BUREAU Contact person…………………………………………………………………………………………………………………………………...

Telephone Number……………………………………………………………………………………………………………………………

If you are already registered with HMRC for the purposes of PAYE and NIC then please provide us with your employer payment reference number.………………………………………………………………………………..

If you are not currently registered with HMRC as an employer we are able to do this for you. We do require the National Insurance number of the employer in order to complete the registration process…………………………………………………………………………………………………………………………………………….....

Payroll Date ……………………………………………………………………..(date you wish your employees to be paid)

Please note that wages need to be submitted to us at least 7 working days before this date to enable your staff to receive their payslips on time.

Payroll correspondence to be sent to……………………………………………………………………………………………………………………………………………………….

…………………………………………………………………………………………………………… …………………………………………………………………………………………………………… ………………………………………………………………………………………………

Signed ………………………………………………………………………(Chair)

Signed……………………………………………………………………….(Trustee or Manager)

AVOW Payroll Bureau Service are to be provided as detailed.

Signed Date AVOW PAYROLL BUREAU Katherine Jones

Accounts & Payroll Supervisor

New Employee Details Form

EMPLOYER Address

Tel No:

NEW EMPLOYEE DETAILS

Address

Telephone number & email address

Date of Birth

Start Date

NI Number

Marital Status

Male/Female

Job Title

Pay Rates & Hours worked per week

Do you have another Job?

P45/P46 received?

Please enclose a P45 or P46

Bank Details if applicable AVOW PAYROLL BUREAU Sort Code & Account number

PLEASE COMPLETE AND RETURN TO AVOW

List of Authorised Signatories for Amending Payroll

Please use the following Signatures from _ _ /_ _ / 2 0 _ _

Name Signature Position AVOW PAYROLL BUREAU

Personal Details Form – (for changing employee details)

Organisation………………………………………………………………………………………………..

Month ………………………………………………………………………………………………………..

Change of Name………………………………………………………………………………………..with effect from ……………………………………..former name………………………………………………………………………………..

Change of address

New address……………………………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………………………… ………………………………………………………………

Change of Bank Details

Name of Bank …………………………………………………………………………………………………………………………………………………….

Address……………………………………………………………………………………………………………………………………………… ………………

Sort Code _ _ - _ _ - _ _

Account Number ______(eight numbers) AVOW PAYROLL BUREAU Building society reference number

Date change effective _ _ / _ _ / 2 0 _ _

Authorised Signatory …………………………………………………………. Date _ _ / _ _ / 2 0 _ _

Salary Amendments Form (for change of employee rates of pay)

Employer…………………………………………………………….Month…………………………

Employee Old Pay New salary Date Effective Back pay Name needed Y/N?

Authorised Signatory ………………………………………………Date _ _ /_ _ / 2 0 _ _

Leaver Notification AVOW PAYROLL BUREAU

Employer Name……………………………………………………………………………..

Employee Name………………………………………………………………………………….

Leave Date _ _ / _ _ / 20_ _

Detail any outstanding payments of deductions due? Please detail. ……………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………

Authorised Signatory…………………………………………….Date _ _ / _ _ / 20_ _

Maternity Leave Notification AVOW PAYROLL BUREAU

Employer Name……………………………………………………Month………………………

To be completed by Employee

Employee Name……………………………………………………………………………………

I wish to confirm I am taking Maternity Leave

I will be stopping work on _ _ / _ _ / 20_ _

My expected date of confinement is _ _ / _ _ / 20 _ _

I enclose a MAT B1 Certificate issued by my doctor or midwife

Please note that a MATB1 certificate must be produced before maternity leave commences.

Employee Signature……………………………………………………

Employer Section

Is the employee entitled to any other payments in addition to Statutory Maternity Pay? If so please details below

………………………………………………………………………………………………… ………………………………………………………………………………………………… …………………………………………

Authorised Signatory ………………………………………………Date _ _ / _ _ / 20 _ _

Sickness Notification Form

Employer ………………………………………………………………Month……………………………………….. AVOW PAYROLL BUREAU

Employee First Date of Last Date of Number of Total days Is employee Name Sickness Sickness days worked absent eligible for per week normal pay whilst sick? Y/N?

Please attach relevant forms (self certification or medical certificates).

Authorised Signatory ………………………………………………………..Date _ _ / _ _ / 20 _ _

Blank Authorisation Form (Additional Information)

Please use this form if you have any further payroll requests.

Employer ………………………………………………………………………Month…………………………………..

Please note additional information ……………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………………… AVOW PAYROLL BUREAU ……………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………

Authorised Signatory……………………………………………………….Date _ _ / _ _ / 2 0 _ _