Scarborough Engineering Week 2017

The Spa South Bay Scarborough YO11 2HD

10th – 12th October 2017

A Scarborough Business Ambassadors Event

BRINGING STEM TO LIFE! www.scarboroughengineeringweek.co.uk Contents

 Welcome to Scarborough Engineering Week 2017 Page 3

 Sponsorship Opportunities Page 5

 Exhibitor Booking Form Page 6 Scarborough Engineering Week 2017

What is Scarborough Engineering Week? A three-day annual event designed to show how science, technology, engineering and mathematics (STEM) can make a difference in the real world. It inspires students and their families to consider the exciting opportunities that studying and working in STEM open up to them.

Now in its eighth year, the event was founded in 2010 by The Scarborough Business Ambassadors with huge support from Unison Ltd, Scarborough Borough Council and NYBEP Ltd, was and is driven by the need to promote careers in engineering and the local progression routes available to improve recruitment in the sector.

Empowering young people to take control of their future in an ever-changing world is essential for successful futures, especially as they progress to careers which do not yet exist, use technology not yet invented and solve problems we do not even yet know are problems. This is at the heart of Scarborough Engineering Week (SEW).

The event is not for profit and we rely on your support and commitment to bringing Science, Technology, Engineering and Maths to life for young people. Each year we take on board comments we receive to try to improve the event and ensure we are constantly improving.

We are pleased to announce for 2017 – Sirius Minerals and the York, North Yorkshire and East Riding LEP as our continued Headline Sponsors, and Venue Sponsor, Scarborough Spa, and Transportation Sponsor, North Yorkshire County Council.

This year exhibitors are invited to support one of the events zones:

Employer Zone – Zone dedicated to interactive hands on STEM activities provided by employers. Post 16 Education and Training Provider Zone – Zone dedicated to providing impartial Post 16 further pathway information on further STEM studies - supported by Post 16 institutions, Colleges, Universities, and Training Providers.

Who is it for? Through our action packed 3-day event, over 3500 young people aged 7-19 and their teachers and parents/carers will benefit from taking part in SEW 2017 - it has something for everyone, from hands-on activities, to discovering the wealth of exciting career opportunities available to them in science and engineering.

SEW 2017 will host one evening session aimed at engaging families and will also house this year’s SEW2017 Schools Challenge – The Trading Game.

The event will also host the annual SEW2017 Dinner - this year we want to celebrate our sponsors’ contributions to the event - to do this we are introducing four awards to be awarded at the dinner. When and where is it? Scarborough Engineering Week 2017, kindly hosted by the Scarborough Spa will take place, 10th, 11th and 12th October 2017.

The provisional event programme. Tuesday 10th October 2017 9am – 4pm Pre-registered secondary schools and colleges 4.30pm – 6.30pm Families and young people Careers Evening Wednesday 11th October 2017 9am – 4pm Pre-registered secondary schools and colleges 7pm onwards Scarborough Engineering Week 2017 Dinner Thursday 12th October 9am – 4pm Pre-registered primary schools

Why should I be involved? Sponsorship of SEW2017 offers unique exposure to a large number of young people who have a potential interest in STEM as a career and you support raising their aspirations. Being a part of the event also raises the sponsor’s profile with the public, Government and with schools and colleges.

Last year 41 employers inspired c2500 students from across 33 schools into STEM at event.

Impact Join us to share in the impact, as a sponsor we will shout about it through media, social media and our website as well as at the event and in our event guide. We will also share with you the final evaluation including, photos, number of students engaged and real life quotes to use on your website.

How can I get involved? Whether you are a business, a research organisation, a trade or professional body or a Post 16 learning provider, or if you’re in any way involved in STEM, we’ll have a support package that will work for you. If you can’t see one below, just talk to us. We’ll be delighted to discuss a package that will meet your needs. We want as many organisations as possible to be involved in the event, and to share in the impact we can have together on young people’s lives.

We have a range of sponsorship/exhibitors’ packages available below.

Once you have decided which sponsor/exhibitor package you are interested in please complete the form below and return to Yvonne Emerson – [email protected] using the subject header ‘SEW2017’ alternatively if you would like any further details that are not included in this pack or wish to discuss the event in greater detail please don’t hesitate to contact Yvonne Emerson or Claire Healy 01904567616.

We very much look forward to hearing from you.

Many thanks,

The SEW2017 Event Team

Sponsorship/Exhibitor Opportunities

Package / Benefits Cost (all prices are excluding VAT)

Headline Sponsor £5,000

 acknowledged as Headline Sponsor in all event publicity and press releases including the Scarborough Engineering Week website and on twitter   logo and a full page entry in the event programme and on the Scarborough Engineering Week website   premium exhibition space 

 table at the Engineering Week Dinner on 11th October  Platinum Sponsor (limited availability) see last year’s floorplan attached for Platinum exhibition spaces £1,000  acknowledged as sponsor in all event publicity and press releases including the Scarborough Engineering Week website and on twitter   logo on the event programme and on the Scarborough Engineering Week website 

 7 x 3.5 meter squared exhibition space (approx due to nature of building) 

 two invitations to the Engineering Week Dinner on 11th October 

Gold Sponsor £500  acknowledged as sponsor in all event publicity and press releases including the Scarborough Engineering Week website and on twitter   logo on the event programme and on the Scarborough Engineering Week website   3.5 x 3.5 meter squared exhibition space (approx due to nature of building)   one invitation to the Engineering Week Dinner on 11th October  Additional Elements Cost (all prices are excluding VAT)

SEW2017 Supporter £350 per banner/logo  space allocated for an unmanned pop up banner at the event  Logo on the website and in the programme New for 2017 - SEW2017 Award Sponsor – sponsor one of our SEW2017 celebration awards  Best SEW2017 Exhibition - Visual Best SEW2017 Exhibition – Most informative  Best SEW2017 Exhibition – interactive Most Informative Apprentice £500 per award

 Presentation of the Award at the dinner and logo on award £50 per head (10 people  Additional Engineering Week Dinner places per table) Exhibitor/Sponsor Booking Form

EVENT Scarborough Engineering Week 2017

COMPANY NAME

CONTACT NAME:

PHONE:

EMAIL:

Invoice address

Purchase Order no

Booking Information Cost Numbers Select Platinum Sponsor (includes 2 places at Engineering Week £1,000 n/a Dinner) Gold Sponsor (includes 1 place at Engineering Week Dinner) £500 n/a Additional Invitations for Engineering Week Dinner £50 Award Sponsor £500 SEW Supporter £350

Exhibitor Requirements

Do you require power? 230V 13A 3 Phase + PE* Qty: Current Rating & Qty: Note: Compressed air is not available on site. Exhibitors 3 Phase + N + PE* No are free to provide their own Current Rating & Qty: as required. ALL compressors must be ‘silent’ vane type. Further Details: List all electrical devices & estimated power consumption If qty is not stated it will be assumed as 1x

*Note: 3 Phase power is only available on stands G1, G7, G9, G15

Do you require a forklift for Yes No set-up and pack down? Do you require trestle tables? Yes No If yes how many:

Do you require internet Yes No access? Please state preferred set-up Monday 9th October from 1pm (tbc) and pack down times Tuesday 10th October from 7.30am

Additional requirements not detailed above

Please note:  Invoices will be issued on receipt of booking form. Payments can be made via cheque to Scarborough Business Ambassadors or to make a BACS payment please use; Sort code: 40-40-22 and Account number 41695592

Scarborough Engineering Week Exhibition Rules

Loading Where possible, exhibitors must adhere to the allotted loading times. Where use of the loading platform is not required exhibitors are permitted to load and erect stands out of there allotted time slot with permission of the event organiser. The 'Keep Clear' areas on this drawing are for loading activities only. Access routes are detailed on the drawing along with details of openings.

Personal Protective Equipment (PPE) All persons actively involved in the loading, set up, erecting, dismantling, and unloading of exhibition equipment must wear PPE appropriate for the task in hand i.e. steel toe capped boots, rigger gloves, outside and inside the venue.

Floor loadings Static loads - all areas Area Load (max) 400kg/m² Max load per 2x2m 800kg Point Load (100x100mm²) 200kg Point Load (25x25mm²) 60kg

Rolling loads - all areas Must be on Rubber wheels 70 Shore Wheel width (min) 50mm Wheel diameter (min) 100mm Load per wheel 200kg

For rolling loads with wheel loading greater than 200kg the use of plywood sheets is necessary to protect floor surfaces. Rollers or skates are permitted, in all cases wheels must be of soft rubber/plastic free from debris and impregnation of material harmful to the floor surface.

Floor surface finishes Loading platform Concrete Facade Concrete Sun Court Enclosure Tiled Main Entrance Foyer Tiled Main Entrance Lobby Carpet Spa Grand Hall Wood Spa Sun Lounge Suite Carpet Spa Promenade Lounge Carpet

Traffic All vehicles using the road systems or the Service Bays of the Spa must conform to speed limits, road signs and instructions given by the venue Stewards or Spa management. Car parking All private cars must be parked in designated areas except when unloading and loading. Further information will be provided on parking.

Raised exhibit plinths Not permitted.

Lighting Auxiliary lighting is permitted on stands at exhibitor’s expense. The Spa can in some cases provide supplementary lighting to exhibits directly under the lighting rig (center of the Grand hall)

Demonstrations Exhibitors must ensure that demonstrations do not constitute a fire or safety hazard and must submit full details of such activities and a risk assessment to NYBEP.

Exhibitor activity must be confined within the stand and not protrude onto the gangway. Due to the layout of the event, size of exhibitor stands and control of visitor numbers, the gangways may be used as viewing areas. Where gangways are to be used for viewing the audience must not take up more than one third of the available width of the gangway.

Sound levels for music, video, announcements including demonstrations are to be kept to sensible levels mindful of adjacent exhibitor.

Installations on stands All equipment must conform to current legislation regarding standards for safety. All equipment must be disconnected from energy sources out of exhibition opening hours.

Sensible use of promotional banners and graphic panels is permitted within the confines of exhibitor stands.

COSHH Any exhibit equipment or process that is likely to generate and/or emit gases, vapours, liquids, fumes or dusts into the halls shall be so constructed so as not to be prejudicial to health or a nuisance and shall comply with the requirements of the Control of Substances Hazardous to Health Regulations 2002.

Access No person shall enter the stage area, switch rooms or other service areas without permission in writing from the Spa duty management team or nominee. Contact us…

Yvonne Emerson and Claire Healy NYBEP Ltd IT Centre, Innovation Way, Heslington, YORK YO10 5NP

Tel: 01904 567616 Email: [email protected] Twitter: @ScarEngWeek

Website: www.scarboroughengineeringweek.co.uk

www.scarboroughengineeringweek.co.uk

BRINGING S.T.E.M TO LIFE!