LITTLE BADDOW PARISH COUNCIL

An Ordinary Meeting of the Parish Council was held in the Memorial Hall on August 9, 2012. The Meeting commenced at 10:00am. In attendance:-

Mr R Shepherd - Chairman Mr R Barrett Mrs M Buckley Mr K Ferguson Mr J Robinson

Mr R Upward (Clerk) Members of the Public – none

126/12 APOLOGIES FOR ABSENCE Apologies were accepted from Councillors Cooper, Irvine and Willington.

127/12 DECLARATION OF INTERESTS None.

128/12 MINUTES It was proposed by Councillor Ferguson and seconded by Councillor Robinson that the Minutes of the Council Meeting held on July 12, 2012 are accepted as correct record of the meeting. The proposal was carried.

129/12 MATTERS FROM PRIOR MEETINGS Minute No/Date/Councillor Subject Status 59/09 (12) Missing deeds Advise Internal Auditor on missing Records found showing land at April 2, 2009 deeds. Initiate process to re-register Cock Farm registered as a village Clerk without deeds green. New timeframe found for Aldermanburgh Green – new search to be made at ERO. 85/11 (17) Potholes Undertake survey of roads and identify Potholes repaired along Tofts June 7, 2012 potholes requiring repairs. Chase and Church Road. Councillor Barrett CLOSED 38/12 Damaged letter box Investigate damage to the VR post box Post Box repaired. CLOSED March 1, 2012 on Spring Elms Lane at Footpath 33 and Councillor Robinson ensure repairs made. 116/12 (2) Flood reporting Ask Messrs Bonsor and Clayton if they Mr Bonsor has agreed to report July 12, 2012 would report all instances of flooding at flooding. Councillor Ferguson/Clerk Paper Mill Lock and Hammonds Road respectively

130/12 PUBLIC QUESTION TIME None

131/12 DEVELOPMENT IN THE VILLAGE

132/12 CORRESPONDENCE Writer Subject Outcome 1. Mr T Thorogood Resignation from Council due to Noted. Official notices initiating moving to Suffolk. the replacement process have been placed on notice boards.

1 2. ECC Participation in the winter salt bag Noted-no action scheme 3. EALC Consultation on the Cheque Agenda Item Signatories Legislative Reform Order 4. CCC Consultation on the 3 year review of Noted the Statement of Policy – Gambling Act 2005 5. Mr Barry Goodwin The demise of two of the loveliest Councillors Barrett and Shepherd villages in Essex to meet with Mr Goodwin. Clerk to send letter to Danbury PC. 6. EALC Training days:- Councillor Barrett to attend on -Chairmen’s Day 1 Sept 13 Sept 18 -Roles and Responsibilities Sept 18 7. Bakers Ltd Quotation for hall extension Agenda Item

8. J W Steele & Sons Quotation for hall extension Agenda Item

9. CCC Planning Confirmation of Building Regs approval Noted

10. CCC Corporate Aid Scheme open to Noted applications from community and voluntary organisations. 11. Zurich Insurance Availability of specialist insurer for Councillor Robinson charities and non-profit organisations. 12. CCC Consultation on Little Baddow Village Agenda Item Design Statement. 13. CCC Open Day at Freighter House Noted Recycling – Saturday September 8 14. CCC Consultation on Sustainable Drainage Noted Systems Design and Adoption Guide August 1 to September 12 15. CCC Consultation on Statement of Noted Community Involvement for Minerals and Waste Planning August 30 to October 25. Opportunity to pre- register for online documentation. 16. ECC Highways Changes required to the village sign at 40mph sign to be removed from the north of the village with the village sign. Clerk to advise introduction of the extended 40mph Highways. limit.

133/12 ACCOUNTS

It was proposed by Councillor Shepherd and seconded by Councillor Ferguson that the accounts are approved for payment. The proposal was carried.

134/12 CCC PLANNING CONSULTATION

2 Councillor Ferguson gave a presentation on the CCC Core Strategy and Development Control Policies consultation together with proposed responses to the questions included. The responses were agreed as presented. The Chairman thanked Councillors Ferguson and Robinson for the time and effort put into the analysis and for the excellent presentation to the Council.

135/12 CHEQUE SIGNATORIES REFORM The Council reviewed Councillor Willington’s paper on this subject and there were no objections to the proposed legislation. The Council would, however, retain its present system of two signatories for cheques.

136/12 VDS/SPD CONSULTATION The public presentation will take place on August 24/25 at the Memorial Hall. Councillors Buckley, Robinson and Shepherd agreed to support these events.

136/12 VDS/SPD CONSULTATION (cont) A Working Party will meet on August 20 at 2:30pm to develop a response which will be agreed at the September meeting.

137/12 MEMORIAL HALL It was agreed not to allow the fish and chip van to trade from the Memorial Hall car park.

Two quotes have been received for the planned extension and the third is due before August 17. These will support grant application timing. Councillor Shepherd agreed to investigate alternative builders from the CCC approved list.

138/12 CODE OF CONDUCT The Council agreed to adopt the new Code of Conduct as presented.

139/12 INFORMATION ITEMS Councillor Barrett advised that ECC had granted the Council £200 towards footpath improvements in the village and asked for suggestions. There will be a village footpath walk with the Essex P3 group on September 4 starting at 9:45am from the Memorial Hall.

Councillor Barrett advised that he had completed a road sign survey and that the only sign requiring repair was opposite Holybred Lane on North Hill. Vegetation growth is a problem obscuring many signs and he intends to investigate the re-instatement of the finger post sign at Tofts Chase.

Councillor Ferguson advised that the History Centre had taken the material found during the under stage clear up and returned that which was not relevant.

140/12 NEXT MEETING The next Parish Council Meeting will take place on Thursday September 6, 2012 commencing at 7:30pm.

The meeting closed at 11:40am.

Chairman September 6, 2012

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