SAVE THE CHILDREN INTERNATIONAL PROGRAMS ROLE PROFILE

TITLE: Ebola Response Finance & Awards Lead TEAM/PROGRAMME LOCATION: Ebola Response Team London GRADE: TBC CONTRACT LENGTH: Fixed term until May 2015 CHILD SAFEGUARDING Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE The Finance and Awards Lead will provide the primary financial and award management inputs in the Save the Children Ebola emergency response programme working closely with Ebola affected countries. The role has three main aspects to it: leading the emergencies finance and awards teams, including those in the country offices; provide the Response Team Leadership with finance and awards oversight; and capacity building finance/ awards and non-finance staff in their financial professional development.

SCOPE OF ROLE: Reports to: Ebola Response Team Leader with a dotted line to the Head of International Programs Finance Staff directly reporting to this post: As defined by the needs of the response

KEY AREAS OF ACCOUNTABILITY:  Provide strategic finance and awards support to the Emergency Management Team and Save the Children members as appropriate: including update and management of the Funding Tracker, Master Budget development and monitoring, provide on-going assess- ment of the emergency funding strategy and advice on how to best to utilise a program- me’s funding portfolio.  Ensure that at all stages of the response the control framework of the operation is consist- ent with the situation and ensure that necessary risks are taken knowingly with appropriate mitigating actions.  Provide a high standard of financial accounting management, ensuring compliance to local statutory law and donors regulations and consistent with Save the Children accounting policies, procedures and tools.  Ensure preparation of donor financial reports and proposal budgets.  Ensure full cost recovery is achieved (through strategic financial management and propos- al budget development)  Ensure all donor requirements are complied with and reports are prepared on time with complete audit trial.  Depending on the presence or not of a dedicated Awards Manager in the response, take the lead on the donors coordination and in ensuring that key processes are in place to en- sure that key processes are in place so that proposals, formats, eligibility, compliance, award management system, reporting, M&E and quality assurance receive optimum atten- tion at the various stages of the life cycle of awards with a view of securing donor satisfac- tion.  Ensure accurate and up to date information on the funding pipeline and award port- folio is readily available to the response management teams and members.  Identify, assess, input, recommend on the existing and desired reconciliation

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process (reporting assurance mechanism) between Finance, Procurement, Logistics, Distribution, M&E that will ensure accountable reporting to donors on all humanitarian inputs (items delivered to beneficiaries).  Ensure potential issues and amendment requests are flagged promptly to donors via the relevant Save the Children member. This may include developing business cases where donor waiver/derogation requests need to be more thoroughly articulated or negotiated with donors.  Recruit, train and manage finance and awards staff and/or work closely with existing fin- ance and awards staff.  Ensure that all new staff recruited into the response are adequately inducted in Save the Children emergencies and financial systems, and donors’ compliance requirements con- sistent with their various roles.  Ensure that Save the Children’s commitment to improving quality and accountability in hu- manitarian work is upheld, through reference to the Sphere Project Humanitarian Charter and Minimum Standards, the NGO Code of Conduct, and other relevant tools.  Strengthen the non-finance staff knowledge and capacity to manage finance and awards by providing, induction, training and coaching consistent with their various roles and re- sponsibilities.  Provide interim support to a country or regional programme which lacks finance/ awards resources in various roles (Country Finance and/or Awards Manager, Regional Finance Manager, Audit Officer etc).  Provide country programme finance & awards staff and non-finance staff with finance awards induction, training and coaching into Save the Children policies, procedures, best practice guidance and tools and on major awards compliance issues.

SKILLS AND BEHAVIOURS (our Values in Practice) Accountability:  Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values  Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved Ambition:  Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same  Widely shares their personal vision for Save the Children, engages and motivates others  Future orientated, thinks strategically Collaboration:  Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters  Values diversity, sees it as a source of competitive strength  Approachable, good listener, easy to talk to Creativity:  Develops and encourages new and innovative solutions  Willing to take disciplined risks Integrity:  Honest, encourages openness and transparency

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QUALIFICATIONS Qualified Accountant (CCAB) or equivalent experience.

QUALIFICATIONS AND EXPERIENCE Essential  Knowledge of the requirements and experience managing grants from the major emer- gency donors including budgeting, eligibility issues, compliance management, and report- ing.  Experience of engaging with donors at country strategy levels  Experience of and well developed skills in staff management and supervision. Proven coaching and capacity building skills.  Proven track record of active contribution to a senior management team, and providing strategic support across multiple sectors and/or regions  Good attention to detail and analytical skills  IT literate (i.e. Word, advanced Excel, Outlook, Internet Explorer, financial systems).  Cultural awareness and ability to build relationships quickly with a wide variety of people  Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure  Excellent planning, management and coordination skills, with the ability to organise a de- manding workload comprised of diverse and challenging tasks and responsibilities  Strong communication (written and spoken), and interpersonal skills in English, with exper- ience in managing multicultural teams Desirable  Experience with Save the Children financial processes, procedures and systems and overseas accounting software (including Agresso).  Experience of Project Management, M&E Management or Funding Coordination  Extensive experience, including first phase responses, with NGOs in an international emer- gency environment or in fragile states with increasing responsibilities including a proven experi- ence of establishing and running a field finance office.  Fluent in French.

Date of Issue: 21 November 2014 Author: Shoumo Kanjilal

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