Staff Hiring Checklist

Instruction: Hiring Managers may use this form as a reference only; it does not need to be submitted to HR. Note: HR = Human Resources and HM = Hiring Manager

Requisition Process  New/Replacement Position

 HM: Complete a Personnel Requisition via Ceridian Recruitment Solutions (CRS)

 Please refer to Ceridian Recruitment Solutions Manual for instructions

 HR: Will contact HM if job description is not on file for requested position

 HR: Will notify hiring manager when requisition has been approved

 Job Posting (upon receipt of approved requisition)

 HR: Will post position on the intranet for three days

 HR: Will post externally to CareerBuilder and HigherEdJobs.com

 HM: Will let HR know if any other avenues will be needed to advertise position

Recruitment Process  CV Screening

 HR: Will receive all applications for position and review them

 HR: Will send qualified candidates to HM via CRS

 HM: Will contact Recruiter via CRS & provide list of interview candidates and availability

 HR: Upon request, Recruiter performs phone screen and notifies HM of any red flags.

 HM may revise list of interview candidates based on feedback from Recruiter

 HR: Contacts interview candidates and sets up interviews

 HR and HM: Will interview candidates

 Second interviews will be done, if necessary, for top candidates

Hiring Process  Extending an Offer/Background Checks/Pre-employment Testing

 HM: Will select top candidates and ask Recruiter to contact References

 HR: Will perform reference check and provide feedback to HM

 HM: Selects final candidate and sends Offer Request to HR through CRS

Revised 3/12 LL  HR: Upon approval of Offer request, HR will extend verbal offer to candidate and let candidate know the Offer is contingent on passing the background check and pre- employment Testing

 HR: Will email Background Check release forms to candidate

 HR: Will request Background Check, upon receipt of completed Background Check release forms

 HR: After successful Background Check results are received, HR will generate offer letter and send Offer Packet via email to the New Hire and copy the HM

 HR: Will begin on-boarding process for new employee

 This includes sending the New Hire a Welcome Packet and provide information regarding New Hire paperwork with HR on their first day

***Please see New Hire Orientation & On-Boarding Checklist for more detailed information on this topic**

Revised 3/12 LL