Adopted Budget for Fiscal Year 2017
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FISCAL YEAR 2017 ADOPTED BUDGET 870362-2.indd 2 7/20/16 3:34 PM Cover Photo: Aquatic Center and Marina, V. Uribe (Photographer) Directory of City Officials City Council Ron Morrison Jerry Cano Mayor Vice Mayor Albert Mendivil Mona Rios Alejandra Sotelo-Solis Councilmember Councilmember Councilmember City Treasurer City Clerk R. Mitchel Beauchamp Michael R. Dalla City Manager City Attorney Leslie Deese Claudia Silva Department Heads Vacant Assistant City Manager Stacey Stevenson Director of Administrative Services Brad Raulston Community Development Director Frank Parra Director of Emergency Services Stephen Manganiello Director of Engineering & Public Works Mark Roberts Director of Finance Alfredo Ybarra Director of Housing, Grants, & Asset Management Minh Duong City Librarian Armando Vergara Director of Neighborhood Services Manuel Rodriguez Chief of Police City of National City Fiscal Year 2017 TABLE OF CONTENTS City Manager’s Budget Message viii A to Z “Velocity” x Budget Narrative xl Strategic Plan Overview xlix Budget Document Reader’s Guide lii SECTION I – GENERAL INFORMATION About National City I-3 Core Values (“The Five C’s”) I-9 City Organizational Chart I-10 City of National City Boards & Commissions I-11 Budget Controls, Basis, & Policies I-12 Budget Calendar I-14 SECTION II – SUMMARIES & SCHEDULES Fund Balance Budget Analysis by Fund II-5 Operating Transfers Fund Transfers Detail II-9 Revenue Summary Estimated Financing Sources Summary by Fund Source II-13 Expenditure Summary Expenditure Summary by Object – All Funds II-21 Internal Service Charges Summary of Internal Service Fund Charges by Fund & Department II-25 Cost Recovery General Fund Cost Recovery / Cost Allocation Plan II-29 Staffing Levels Summary of Authorized Positions - by Position II-33 Summary of Authorized Positions - by Department II-37 Summary of Authorized Positions - by Fund II-43 Summary of Unfunded Authorized Positions – by Department II-49 City of National City i Fiscal Year 2017 Adopted Budget SECTION III – OPERATING BUDGET Mayor & City Council Department Description III-5 Goals & Objectives III-5 Department Organizational Chart III-5 Staffing Summary III-6 Expenditure Summary III-6 City Clerk Department Description III-9 Goals & Objectives III-9 Productivity/Workload Statistics III-9 Department Organizational Chart III-10 Staffing Summary III-10 Expenditure Summary III-11 City Treasurer Department Description III-15 Goals & Objectives III-15 Department Organizational Chart III-15 Staffing Summary III-15 Expenditure Summary III-16 City Manager Department Description III-19 Goals & Objectives III-19 Productivity/Workload Statistics III-19 Department Organizational Chart III-20 Staffing Summary III-20 Expenditure Summary III-21 City of National City ii Fiscal Year 2017 Adopted Budget City Attorney Department Description III-25 Goals & Objectives III-25 Productivity/Workload Statistics III-26 Department Organizational Chart III-26 Staffing Summary III-26 Expenditure Summary III-27 Administrative Services Organizational Chart III-31 Finance Department Description III-35 Goals & Objectives III-35 Productivity/Workload Statistics III-36 Department Organizational Chart III-36 Staffing Summary III-37 Expenditure Summary III-37 Human Resources Department Description III-41 Goals & Objectives III-41 Productivity/Workload Statistics III-42 Department Organizational Chart III-42 Staffing Summary III-42 Expenditure Summary III-43 Information Technology Services Program Description III-47 Goals & Objectives III-47 Productivity/Workload Statistics III-47 Staffing Summary III-47 Expenditure Summary III-48 Community Development Organizational Chart III-51 City of National City iii Fiscal Year 2017 Adopted Budget Community Services Department Description III-55 Goals & Objectives III-55 Productivity/Workload Statistics III-55 Department Organizational Chart III-56 Staffing Summary III-56 Expenditure Summary III-57 Library Department Description III-61 Goals & Objectives III-61 Productivity/Workload Statistics III-63 Department Organizational Chart III-63 Staffing Summary III-64 Expenditure Summary III-64 Neighborhood Services Department Description III-71 Goals & Objectives III-71 Productivity/Workload Statistics III-72 Department Organizational Chart III-72 Staffing Summary III-72 Expenditure Summary III-73 Planning Division Description III-77 Goals & Objectives III-77 Productivity/Workload Statistics III-77 Staffing Summary III-78 Expenditure Summary III-78 City of National City iv Fiscal Year 2017 Adopted Budget Engineering & Public Works Department Description III-83 Goals & Objectives III-85 Productivity/Workload Statistics III-86 Department Organizational Chart III-87 Staffing Summary III-88 Expenditure Summary III-90 Fire Department Description III-97 Goals & Objectives III-97 Productivity/Workload Statistics III-98 Department Organizational Chart III-98 Staffing Summary III-98 Expenditure Summary III-99 Housing, Grants, & Asset Management Department Description III-105 Goals & Objectives III-106 Productivity/Workload Statistics III-106 Department Organizational Chart III-107 Staffing Summary III-107 Expenditure Summary III-109 Police Department Description III-115 Goals & Objectives III-120 Productivity/Workload Statistics III-121 Department Organizational Chart III-122 Staffing Summary III-123 Expenditure Summary III-124 Non-Departmental Department Description III-129 Expenditure Summary III-129 City of National City v Fiscal Year 2017 Adopted Budget SECTION IV – CAPITAL IMPROVEMENT PROGRAM Program Description IV-3 Categories IV-3 Vehicle Fleet IV-3 Administration IV-3 Project Priority Ranking IV-4 Project Funding IV-4 CIP Summary IV-4 Grants IV-5 Fiscal Year 2017 Projects Funded IV-8 Fiscal Years 2017-2021 5-Year CIP IV-10 Fiscal Years 2016 Completed Projects IV-86 Fiscal Years 2015 Completed Projects IV-106 Fiscal Year 2017 Vehicle Fleet IV-128 SECTION V – APPENDIX Fiscal Year 2017 Budget Resolution V-4 Fiscal Year 2017 Appropriation Limit Resolution V-10 Financial Policies V-14 Reserve Funds Policy V-22 User Fee Schedule V-25 Glossary of Acronyms & Terms V-54 Schedule of Funds V-60 Schedule of Object Accounts V-68 Fund Type Matrix V-85 City of National City vi Fiscal Year 2017 Adopted Budget (This page intentionally left blank) City manager’s budget message Honorable Mayor and City Council: I am pleased to present the City of National City’s operating and capital budget for Fiscal Year 2017. As with those of the past several years, the budget is balanced with total projected financing sources (revenues, transfers from other funds, and available fund balance) exceeding proposed appropriations and transfers to other funds. This budget represents our continuing effort to move the City forward after a prolonged global recessionary period. During the recession, the City, as an organization, froze all non-essential spending, including facility repairs, fleet replacement, staffing (vacant non-essential positions were not filled), and employee development. While the freeze was necessary to ensure the City’s continued financial viability, it could not be sustained indefinitely. With the recession over and the Proposition “D” revenue measure in place for an additional twenty years, this budget marks the next phase in our efforts to “right the ship,” keeping the organization on a course that is conducive to meeting the needs of the community in a fiscally responsible manner. The effective and efficient delivery of programs and services to National City’s residents, businesses, and visitors is our highest priority. Therefore, modest increases in staffing and employee compensation have been included in the budget to advance this priority. Additionally, the staffing augmentation – 5.5 full- time equivalent positions over the previous fiscal year total – includes a position dedicated to economic development, our direct effort to enhance the City’s ongoing revenue streams through business cultivation. Based on an organizational analysis, more positions can, and should, be filled in the future. Due to the additional ongoing costs associated with increasing staffing, however, it is important to proceed cautiously. The City’s aging fleet has been a strain on the City with fuel-inefficient vehicles that require continued repair. By allocating funds in the budget to replace older vehicles with more efficient and reliable ones, we will reduce fuel and maintenance costs, while reducing environmental impacts. The City’s rolling five-year capital improvement program (CIP) also is a key component of the Fiscal Year 2017 budget. The current CIP includes multi-year projects for paving of some of the City’s most distressed alleys, creation and enhancement of bicycle and pedestrian corridors, traffic calming, storm drain improvements, and expansion of the City’s fiber optics network to enhance connectivity. These projects are consistent with the City Council’s Strategic Plan objectives of enhancing community assets, promoting a healthy community, and improving the quality of life for National City residents. In order to meet these critical needs, the budget relies upon a planned use of General Fund fund balance and includes an operational, or structural, deficit, as appropriations City of National City viii Fiscal Year 2017 Adopted Budget City manager’s budget message exceed projected revenues. However, the General Fund currently has ample unassigned fund balance, or surplus, to balance the budget. The healthy fund balance is due to the City’s consistent outperformance