Share the Vision
Minutes of the meeting of the Board held on 3rd December 2014 at RNIB, 105 Judd St, London WC1H 9NE
Attendees: Mark Freeman (Chair), Linda Robertson (Co-ordinator), Clive Gardiner, Katie Lusty, Alex Britton, Christine Ronaldson, Jerry Shillito, Jemma Francis, Frances Mason,
Guests: Mark McCree, James Moscicki, Julie Gibson RNIB Peterborough, Sally Duncan SLA
1. Welcome, introductions and apologies for absence The Chair welcomed members and guests to the meeting. Apologies: Barry Cropper, Shona Hill, Helen Leech, Nick Stopforth
2. Notification of any other business None notified
3. Meeting 2nd October 2014 Minutes of the meeting of 2nd October 2014 were approved.
4. Matters arising not covered elsewhere on the agenda Romania - nothing further to report STV Manifesto - not yet done Action: MF Sieghart Report - not yet published Transfer of papers - MF has collected from Stockport and will deliver to Peterborough Mail redirection done, admin meeting to be arranged with Peterborough early 2015 Action: MF
5. Reading Agency/STV/RNIB research project Pre-meeting held to discuss research project. Suggested scope in terms of age groups: target audiences 16 - 25 and 60+ was discussed. Theme: what needs to be put in place to provide for the future?; How do we engage with those who are not yet readers?; What will the offer be?
Reading Agency researchers have already worked with RNIB. Important to link with Universal Offers and use Loughborough University expertise.
Publication of results: raw data should also be available on open access so that organisations who are not the specific focus of research outcomes can reuse data for own cohorts.
Reading Agency will produce a brief of their vision for research for STV comment. Research would need to look at whole landscape of which RNIB, public libraries etc each see a part. Should not just be about reading access but also access to print for information.
Conclusions of what can be put in place for the future, should then become an initiative from STV as a whole.
6. Workplan 2014-2016 6.1 Progress and responsibilities
Responsibilities for work streams and actions identified and some actions already in progress
Six steps - SCL meeting 9 Jan to look at Universal Offers overall with view to update, using feedback from previous workshops to inform. Includes Digital Leadership audit.
Sieghart Review still awaited.
Helen Leech working on digital access for print disabled people
IFLA conference Cape Town - abstract submitted in response to call for papers.
Marketing of STV offers - product must be clearly defined and promotional work is required, including for Six Steps.
Children's promise sits across all universal offers 7. Public libraries
7.1. SCL (Oral update on projects and work plan) Projects on engagement, use of government information. Issues such as accessibility of statistics. About halfway through the workplan.
Health offer - dementia lists are out - books of use to those living with dementia or their supporters. January national launch being organised.
Young people (Mental Health) currently being worked on.
Learning offer coming on line - Red Quadrant won tender process and will be providing initial research and consultation. Looking at how public libraries support the journey through education, including takeup of MOOCs and other learning opportunities.
Stockport previously had engagement with children's reading and publicity - this needs to be taken up by Peterborough team through Children’s Response Group.
School librarians - usually only available in secondary schools, so engagement here possible, but primary schools are a problem, and some school library services closing, hence fewer specialists in local authorities.
Right for Reading booklet needs to be publicised - may be partially funded by STV. Online links also needed eg from School Library Association. FM will discuss with Reading Agency Action FM
7.2 Digital Offers in public libraries (Oral update from Mark Freeman/Nick Stopforth)
7.2.1 Feedback from Digital Working Group meeting
Dependent on how much capacity is available in public libraries to support, and in what way. Digital Leadership Skills Pilot - working with Shared Intelligence on design and initial workshop planned. 7.3 Six Steps 7.3.1 Training programme proposals Awaiting review of feedback
7.3.2 Updating Six Steps No further information - see 6 above
8. RNIB Update Update from MM: team is up and running and MM will disseminate 'who does what' .
Aim to increase accessible content, keep breadth of collection, reach out to more people, engage with local authority environment.
CG - number of VI users is going up - more use of USB and Overdrive
9. Arts Council Update Arts Council publishes regular standard generic update - could be useful for STV to see. KL will circulate. Action KL There is a small development fund for library projects Focus on Universal Offers, Reference online, Learning for all etc, economic contribution of libraries - all may be helpful with Six Steps development.
10. British Library Update Progressing non-print legal deposit, and management of access, because not yet compliant with assistive technology. It is possible for VI users to bypass the management system on designated PCs. Next challenges are a greater regional presence. For new projects, assessment against diversity related issues now an obligation
11. Academic libraries No further information.
12. Impact of budget cuts No further information. 13. Projects 13.1 ICT support and training – (update from Helen Leech)
Discussion of proposed blog with hints and tips for access via a range of devices. Volunteers needed, but none as yet. Help from STV? MF will circulate HL'S request. Action MF
Helen to have a discussion with John Vincent for information on what people find challenging.
13.2 Research project/Discussion with Reading Agency
See 5 above.
13.3 Reading Sight/Your Reading Choices 13.3.1. Process for updating
MF to provide LR with Reading Sight password. Action MF
13.3.2. Website usage statistics (paper)
No access to Your Reading Choices. MM to investigate Action MM
13.4 User journey in Stockton - Oral report from Mark Freeman
Eye Health Day 9.10.14 event at Stockton Central Library Aim to reach people as diagnosed then point in right direction, as with Bookstart, then engage with public library service Workshop examined need for continuous monitoring of eye health and featured “Fair” - stands for stakeholders in the borough Workshop focused on how the situation can be improved and services made more cohesive. Need an 'offer' for the borough
14. Future events 14.1 CILIP Scotland 2015 14.2 CILIP Wales 2015 - JF will inform when there is a call for papers Action JF 14.3 Other conferences 2015 Cilip Wales 2015 World Library and Information Congress (IFLA) 2015 SCL Seminar 2015 (Workshop – Clive) 15. Right to Read Alliance No meeting since last Share The Vision Board Meeting
16. Communications
16.1. Website & social media
Facebook page: Twitter account: http://www.twitter.com/sharethevision1
Performance statistics on use of website, Facebook page and Twitter (paper)
16.2. Communications strategy: will consider future strategy when all staff in place.
17. Recent and current consultations None
18. Finance Paper from Linda Robertson/Mark Freeman
Next task is to send out annual letters of request. Agreed to keep level of contribution request the same as last year.
Finances are currently healthy.
IFLA have still not replied re restricted funds - cost of despatching their papers to Finland will be deducted.
19. Board administration Libraries to be notified of new contact details at Peterborough. Action MF Discussion with Peterborough needed early in new year. Action MF New board member Sally Duncan (SLA) proposed - all in favour.
20. Risk analysis Deferred 21. Board members’ activities relating to STV MF - RNIB placement, Chris Young (partially sighted) working with Stockton for about a year - helping people engage with e-resources. Very useful to work with sighted staff. CR - LACA Feb meeting - but nothing to report concerning disability. Copyright ruling previously for VI users has been extended to cover most disabilities.
22. Any other business None
23. Next meetings Meetings will take place at RNIB, Judd Street, London unless otherwise indicated.
Board Meeting 2nd March 2015 Board Meeting 7th July 2015 Board Meeting 6th October 2015 Board Meeting and AGM 3rd December 2015