Colebrookdale Township Board of Commissioners

COLEBROOKDALE TOWNSHIP BOARD OF COMMISSIONERS JULY 21, 2014 MEETING AGENDA

1. CALL TO ORDER – Pledge to the Flag

2. ROLL CALL

3. PUBLIC PARTICIPATION - Boyertown Area School District representatives

4. APPROVAL OF MINUTES – July 7, 2014 Board of Commissioners Meeting

5. FINANCIAL REPORTS a. Treasurer’s Report for June 2014 b. Payment of Bills:

6. POLICE REPORT - Police Memo – five items to discuss

7. ROAD MASTER REPORT The 2014 road projects bids were opened on July 21, 2014 at 10:00 a.m. at the Township Municipal Building. Solicitor Karver reviewed all the bid bonds and if they are acceptable Road Master Sands recommends all bids be accepted.

The Paving/Patch & Repair bids were read as follows:

EJB Paving & Materials Co. 1119 Snyder Road West Lawn, PA 19609 Unit Price Total 6,310 Sq. Yd., 4” 25mm $ 32.25 / SY $ 203,529.75

Bracalente Construction, Inc. 700 Savage Road, Suite #15 Northampton, PA 18067 6,310 Sq. Yd., 4” 25mm $ 44.95 / SY $ 283,679.45

Reid Paving Contractors, Inc. 1850 Swamp Pike Gilbertsville, PA 19525 6,310 Sq. Yd., 4” 25mm $ 25.40 / SY $ 160,299.40 The Oil & Chip bids were read as follows:

Dosch King Emulsions Inc. 16 Troy Hills Road Whippany, NJ 07981 Board of Commissioners Meeting Agenda July 21, 2014 P a g e | 2 Item #1 – 18486 Sq. Yd. Double Bituminous Seal Coat $ 2.63 / SY $ 48,618.18

AMS (Asphalt Maintenance Solutions LLC) PO Box 387 Center Valley, PA 18034 Item #1 – 18486 Sq. Yd. Double Bituminous Seal Coat $ 2.73 / SY $ 50,466.78

Motion needed to accept and award bids.

8. CEO REPORT a. Building Permit Application for 630 Montgomery Avenue - deck b. Letter advising to remove tree c. Letter concerning excessive burning d Letter advising to remove utility trailer e. Letter concerning complaint about cats f. Property maintenance violation notices g. Receipt of two complaint forms

9. SEO REPORT - 1081 W. Philadelphia Avenue

10. PLUMBING/HEATING/HVAC INSPECTOR’S REPORT

11. SOLICITOR'S REPORT

12. ENGINEER'S REPORT – Nothing submitted at this time

13. COMMISSIONERS’ REPORTS - Nothing submitted at this time.

14. MANAGER’S REPORT a. Price quotes for PD entrance ADA railing b. Two fact sheets explaining the MS4 program and illicit discharges: - Small MS4 Stormwater Program Overview - Illicit Discharge Detection and Elimination Minimum Control Measure c. MS4 Inspection Reports d. Recommendations from Signal Service for required maintenance of traffic signal areas e. Email concerning upcoming hayrides for Boyertown Fall Festival

15. COMMITTEE REPORTS - BAF&R 6/19/14 meeting minutes, Treasurer’s report

16. OLD BUSINESS

17. SUBDIVISIONS and LAND DEVELOPMENTS – new correspondence

Frecon Annexation Minor Subdivision – Final – Southside of Water Street May 29, 204 the Township received an application for an annexation plan. Board of Commissioners Meeting Agenda July 21, 2014 P a g e | 3 - 7/18 PC submitted recommendation letter for approval

Estate of Olga Giesler – Final – Weisstown Road & N. Reading Avenue May 9, 2014 the Township received an application and waiver request for a 2-lot subdivision plan (no buildings proposed). - 6/20 PC submitted letter recommending Conditional Final Plan approval No new correspondence received; on hold is Resolution No. 6-2-14 Conditional Final Plan Approval

Boyertown Area High School – Land Development Plan January 24, 2014 the Township received an application, LDP, Community and Environmental Impact Assessments for the High School at 120 N. Monroe Street - June - 7/7 BOC approved waiver of time for review to October 18, 2014 - 7/8 received from BC Conservation District NPDES Permit No action required at this time.

Lea Minor Subdivision – Final – 138 S. Grims Mill Road March 20, 2014 the Township received an application, 4-lot annexation (no buildings proposed) plan and waiver request letter - 5/5 Board of Commissioners granted Conditional Final Plan approval No new correspondence received; no action required

Almost Home Children’s Center – Final Land Development Plan December 17, 2013 Township received a final LDP for 611 Montgomery Avenue. This will be a replacement of a fire damaged and demolished accessory structure with a larger accessory structure. CTPC accepted for review 12/19/13 - 7/14 – received review letter from BC Conservation District No action required.

Fred Beans Ford - parking area expansion - March 7, 2014 – received certified letter notice of GP-7 application to PA DEP - 5/12 received BC Conservation District review No new correspondence received; no action required

Gateway Ticketing Systems - LDP PA DEP submitted their Earth Disturbance Inspection Report of May 15, 2014 No new correspondence receive; no action required

18. NEW BUSINESS

19. COMMUNICATIONS – Available to the public

20. FYI

21. PUBLIC PARTICIPATION (NOT SIGNED) Board of Commissioners Meeting Agenda July 21, 2014 P a g e | 4 22. ADJOURNMENT