Docks at Caney Creek Property Owners Association, Inc

Docks at Caney Creek Property Owners Association, Inc. Board of Directors Meeting Agenda February 18, 2017

The Meeting will be called to order at 10:00 A.M. on the 18th day of February at the HOA Management Office.

ESTABLISHMENT OF QUORUM Richard Crowton President 2016-2018 [email protected] 865-354-1067 Margaret Worthington Vice Pres. 2016-2018 [email protected] 865-354-0176 Gary Pickett Secretary 2015-2017 [email protected] 615-804-6712 Sherman Cox Treasurer 2015-2017 [email protected] 865-441-4425 Bill Riden At Large 2016-2018 [email protected] 865-254-6665

MANAGEMENT TEAM Jim Racek Jessica Brown

RESIDENTS FORUM NONE

REVIEW AND ACCEPTANCE OF MINUTES The January 21, 2017 Annual Meeting Minutes were reviewed for accuracy. A motion was made by Gary Pickett to approve the Minutes as written. The motion was seconded by Sherman Cox. The motion passed.

TREASURER’S REPORT PROPERTY OWNERS ASSOCIATION Jim Racek presented the January 31, 2017 POA Financials. A motion was made by Sherman Cox to approve the Financials as presented. The motion was seconded by Richard Crowton. The motion passed.

DOCK COMMITTEE Jim Racek presented the January 31, 2017 Dock Committee Financials. A motion was made by Sherman Cox to approve the Financials as presented. The motion was seconded by Gary Pickett. The motion passed.

COLLECTION REPORT Report Given ACHENBACH Lot 0094 $0 PAID IN FULL - PAID $1,802.00 on 1/5/17

Al-HASAN – 3 LOTS $9,083.49- the board decided to file a civil summons Currently being treated for Cancer. Luke Durham is working with his Al-Hasan’s Agent.

1Docks at Caney Creek Minutes February 18, 2017 The lien is in place, the attorney is in contact with the owner and trying to collect on all three lots. Last Payment – 2/23/16 $150.00

3KENNEDY – 3 LOTS $7,793.00 / $4,829.50/$1,737.50/$2,709.17- the board decided to file a civil summons Civil Summons issued. Court date for judgment is in August, but working on a payment plan with the owner prior to court date. Owner paid $450 and asked for 30-day extension 8-15-15 to get the rest of what is owed. Expiration of this extension was 9-15-15. No Payments in December or January 2016 Court Case to obtain a Judgment on Friday January 15, 2016. Proposed a settlement which the Board declined. He Requested a Trial which will be heard February 5, 2016. Kennedy Settled day before Court Date - $8,592.00 Execution of Settlement $3,500 March 31, 2016 $2,500 April 30, 2016 $2,592 Paid $3,500 3-16-2016 Paid $2,500 April 29, 2016 Paid $592.00 May 26, 2016

KEOHANE – LOT 37A $4,514.45 TAX SALE 9/24/16 Lien placed – Attorney trying to locate the owner.

McCONATHY – LOT 5A $2,911.28 / $2469.50/3,109.50 Lien placed – Attorney trying to collect – owner is out of state.

PAUL – LOT 89 $3,634.00/$4,274.00 Lien placed – Attorney trying to collect – owner is out of state.

SAMOA $51,994 The Association was granted a default judgment on the 10 Samona lots (7 Owners) June 30, 2014. There was question asked by Richard Crowton about Frank Samona purchasing 42 B. Jessie verified that the annual assessment has been paid in full for 2017.

LAWSUIT

 LEXON sent First Set of Written Discovery (INTERROGATORIES) to Plaintiff (ROANE COUNTY) on October 30, 2015. Roden is working with Roane County to answer the Discovery questions.

The Court has put down a Scheduling Order for all sides to complete all discoveries and be prepared to go to trial in September of 2017.

Lexon has agreed to Arbitration and it is scheduled for April 25, 2017 at 9:00 AM Hogan and Hogan, 620 West Hill Ave, Knoxville, TN. See the letter attached

CLUBHOUSE/POOL

2Docks at Caney Creek Minutes February 18, 2017 - Richard Crowton reported that both decks on the pool are being replaced for the total amount of $1898.19.

DOCKS COMMITTEE

ARC- DRB

Roger Smith – Chairman

Adams Rogerson Reiner Smith, Roger Turk Selecman

NEW BUSINESS

 Lot 21 Profit Loss Report Legal Fees $4,059.50 First Tennessee Payment ($1,000.00) Net cost $3,059.50

Tax & Penalty 2011-2012 $2,328.17 Taxes 2013-2014 723.00 Taxes 2015 403.00 Taxes 2016 386.00 TOTAL TAXES $3,840.17

TOTAL COSTS TO DATE $6,899.67 The value of this property when surveyed was $65,000.00. The contract on Lot 21 is $20,000.00 Non- Collectible Assets - $8,899.67 Past Due Assessments - $6,335.21 Total Profit $4,765.12 Closing  Potential homeowners and releasing the gate code. The board confirmed the policy is “ the HOA office should refer the potential homeowner to contact a realtor and they can give them access”. .

NEXT MEETINGS March 18, 2017- Via Teleconference April 15 2017 – Via Teleconference May 20 2017 – HOA OFFICE June 17 2017 – Via Teleconference July 15 2017 – HOA OFFICE

3Docks at Caney Creek Minutes February 18, 2017 August 19 2017 – Via Teleconference ( Racek will be out of Town) September 16 2017 – Via Teleconference October 21 2017 – ANNUAL MEETING

ADJOURNMENT The meeting was adjourned at 11:30 a.m.

4Docks at Caney Creek Minutes February 18, 2017