Minutes of the Regular Meeting of the Board of Directors

Item 4.1 TUOLUMNE PARK AND RECREATION DISTRICT MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS WEDNESDAY MAY 13, 2015 6:00 P.M. 18603 PINE STREET, TUOLUMNE, CA 95379 209-928-1214

The Board of Directors of the Tuolumne Park and Recreation District met in regular session on Wednesday, April 8, 2015. Directors Steve Artzer, Donnie Wright, Michelle Hightower and Darrin Evans were present. Also present were employees James Wood and Cindy Wano. Board Member Debra Munsel was absent.

Open Regular Meeting: Artzer opened meeting at 6:03 pm

1. Pledge of Allegiance: Led by Hightower

2. Approval of Agenda: Artzer called for motion on approval of agenda, and moving Item 8.2 to first on agenda. Wright made motion.

Motion: WRIGHT Second: HIGHTOWER Ayes: 3 Nays: 0

3. Oral Communications: NONE

4. Consent Calendar: Artzer call for a motion to vote on items as one. Wright made motion.

4.1 - Approval of the Minutes from May 13, 2015 4.2 - Approval of the Routine Bills

5. Correspondence: Letter from Tuolumne County about the Strawberry Music Fall Festival being held on the Mi-Wuk Westside property. If there any objections there is a form to fill out and send back to County.

6. Safety Meeting: (WOOD) No employee accidents or liabilities. Both playgrounds in good shape. No old or new business

7. Reports:

7.1 - Community Garden (Ingalls) NONE

7.2 - Maintenance Report (Wood) Report made of routine maintenance. Clearing of the old cement at Depot Park and getting ready the ground for pouring the new cement.

7.3 - Library/Youth Center (Sorensen/Britt) NONE

7.4 – WSLL & Horseshoe Club (Persson/Wright) Barbara Persson came to meeting to thank Board for flowers when she was in the hospital. She also asked to Board if they were willing to donate for plaques to be handed out the 25th anniversary for the TPRD Horseshoe Tournament. Wright made motion to donate the plaques. Persson will get back to Board on cost.

7.5 - Office Report (Krieg) Krieg was unable to attend meeting, gave Board written financial report.

7.6 – Event Report (Wano) Still room on Giants Bus.

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7.7 – VFW #4748 (Rasmussen) NONE

8. Discussion/Action Items

8.1 Sober Grad Donation Nicole from Summerville Sober Grad came to meeting to seek donation for the annual event. Board Chairman Artzer asked if there was something that TPRD could donate to that would be permanent. Nicole stated that there was a need for more storage space to store the sober grad item’s, most are stored at member’s houses. Artzer requested they get a quote on a storage shed and the Park and Recreation will donate $1,200.00 to the cost and that donation would be spread out over 3 years. Nicole stated that they would check in getting a shed and giving the Park and Recreation the cost. Artzer called for motion for the $1,200.00 cost. Wright made motion for the $1,200.00. Hightower recused herself from vote.

. Motion: WRIGHT Second: EVANS Ayes: 3 Nays: 0 Recused: 1

8.2 Farmers Market & Concerts in the Park (Krieg/Wright) Representatives Melita, Mary and Zandra from the Tuolumne Farmers Market were present at meeting. Wright stated to them that there was going to be a $100.00 per week cost for their event as they were using a TPRD event to have their market and they are considered a vendor at the TPRD event. Wright stated that the vendors are going to have to move from the park to Main Street or the new cement. Wright added that a portion of Main Street will be closed to thru traffic. Wood added that the vendors are taking up the picnic tables and making them unusable to the public, and having vendors will make it more ADA accessible. Melita then spoke that they are here to support their vendors so that they can make money, if they do not make money they will not come back. Vendors need to have easy access, vendors need to be set up near parking. Melita also added that they spend $1,200.00 on advertising and $1,800.00 on manage fees. She stated that they have no money for bands, all money going to fees. She stated that all money they received for bands before was by grants, and each band was not paid more than $200.00. Melita advised Board that they will have to take this matter to their Board and they will get back to TPRD. Wright advised that this matter will be addressed again at next month’s meeting.

8.3 Update on Depot Park Project (Wood) Wood reported that the Inmates came up and removed all the broken up cement over to the parking lot at the pool. Guy Ingalls came and hauled it away. Now prepping the ground to get ready for new cement pour.

8.4 Update on Wood Piles (Wood) Board Chairman Evans came up with a proposal for the selling of wood that Nate is bringing. Board received proposal and will revisit in June meeting.

8.5 Westside Trail and Westside Trail Sign (Artzer/Wood) Artzer made inquiry about the old Westside Trail sign that was replaced by the new ones. Artzer also inquired about who was responsible for the maintenance on the trail. It was then requested to try to get representatives from the Mi-Wuk’s and Tyler Summerset to attend next month’s meeting.

8.6 Signatures on bank card (Wano) Wano advised Board that they will need to go to the Bank of America and fill out a new bank card. The bank needed the minutes from the May meeting and the Board Members can come over to sign card, the bank preferred that all Board Members come at one time to sign, possibly on a Friday afternoon’s.

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ADJOURNED: 7:00pm

NOTE: Reminder to add an item to Review Davis’ Restitution Arrangement every January at the regular TPRD Board Meeting through 2020 or until the debt is paid in full per Board Meeting minutes of 12/09/2009 Item 7.5.

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