Chairperson: Michael Peterson, Winona County

www.semnem.com Chairperson: Michael Peterson, Winona County Vice Chairperson: Ken Jones, City of Rochester Recorder: Jennifer Hauer-Schmitz, Rice County Fiscal Agent: Ann Traxler, Le Sueur County April 7, 2017 10:00am Olmsted County EOC 1421 3rd Ave SE, Rochester, MN

1. Call to Order

Meeting was called to order by Chairperson Michael Peterson at 1003hrs.

2. Roll Call (See attached attendance roster)

3. Approve current agenda Motion to approve agenda made by Rich Hall, Freeborn Co, seconded by Tammy Stewig, LeSueur Co. Motion approved.

4. Approve previous minutes Motion to approve minutes made by Matt Maas, Dodge Co, seconded by Rich Hall, Freeborn County. Motion approved.

5. SEMN H-MACC Presentation-Byron Callies Byron Callies presented an overview of the healthcare capabilities in the region along with the healthcare multi-agency coordination center (H-MACC). Tour to be given of the H-MACC at St. Mary’s Hospital to those EMs interested immediately after the meeting.

6. Financials and Grants a. Region 1 Financials Chairperson Peterson presented the checkbook with only two changes since the last meeting. Since last month, two checks were written: $5,200.00 & $2,579.00 = $42,176.68 Current Balance.

b. Region Nine Update-Scott Donation’s Management workshops – LeSueur County conducted a session on March 23rd & Rice County will be conducted on April 27th, 2017. The other two sessions have been cancelled due to low attendance. The State Regional Public Health preparedness coordinators & the Regional EM Planners will be meeting to coordinate the exercises that are needed for each group. Scott Reiten along with Joe Savage, Region V Planner, will be in attendance. SOGs for donations management, volunteer management and PIO will be coming out and should be all out by end of June. Scott is still need of specific dates from several Counties for the exercises that are to be conducted later in the year. Please get back to him with the dates ASAP!!

7. Old business a. IdentiSys Salamander Live Professional Contract has been executed. The quote from Identisys that was voted on and approved at the last meeting has been executed and invoice paid.

c. IdentiSys Salamander Feature Package Level 2 Proposal Maintenance agreements for the Rapid Tag systems: There are 4 rapid tags owned by direct counties and 4 from the region. We can get a better deal on maintenance agreements if we combine both the locally owned units along with the regional assets.

There is a discrepancy on the quote that needs to be cleared up first with the quantity. Renewal dates may need to be looked at as well.

Motion was made by Mike Bromberg, Olmsted Co to approve the quote to combine the county owned units along with the Regional assets once the discrepancies have been clarified and cleared up. Motion seconded by Kevin Beck, Fillmore Co. Motion approved.

d. Dues discussion Per attorney we are bound by same rules as other governmental agencies and have no restrictions on how much money we have as long as we have a budget and showing what the dues are being used for. We are not subject to an audit. We will need to create a budget for the region. Rich Hall, Freeborn Co made motion to move forward in collecting the $1000 dues from each JPB member. Jennifer Hauer-Schmitz seconded the motion. Motion passed. Chairperson Peterson will get the invoices out soon.

8. New business a. Meeting quorum - public meeting law- Ken Jones Discussion only –Olmsted County Attorney was questioning the VTC validity, as the statute may be perceived differently. A copy of the current Minnesota State statute (MSS #13D, subdivisions 13D.01 – 13D021) was presented at the meeting by Hauer-Schmitz and it clearly states our practices are covered within the law.

b. FMD exercise May 8, 9 and 10, 2018 Region V is now planning an FMD exercise similar to that of Region 1’s that was conducted several years previous. There was a planning phone call from Region IV (Jeanna, Region V Planner). Mike Peterson & Amy Lammey joined in on the call. Region 1’s documents on the previous exercise were offered to Region V’s planning team.

9. SE Minnesota Disaster Health Coalition SEMNDHC Update: Jones/Lammey Nothing new to add.

10. SC Minnesota Healthcare Coalition: Weller Communications exercise utilizing the H-MACC. An Ice Storm was used as the exercise scenario.

11. HSEM Update: Marcy Nothing new on the RPC position. Down to two finalists, but nothing new to add.

12. AMEM Update: Diane Richter-Biwer AMEM conference planning is almost complete just waiting on a few presenters to confirm. Rick Larkin would like to come to one of our meetings. Possibly June’s meeting. Whoever wants to host a meeting email Mike Peterson. It was discussed about going back to the rotation of EOCs to hold the meetings.

13. Legislative Update: Bromberg

Nothing new as there has not been any new meetings. Rich Hall added that the Quick Start program is currently going through the legislature.

14. Walk-In’s Mike Peterson: The quarterly meeting is being held at Olmsted County EOC on May 4th Mike Bromberg: Michelle Ridd has resigned so the Administrative Assistant position is available. Tammy Stewig: LeSueur County received their sandbagger and it will be housed in Waterville.

15. Adjourn

Motion to adjourn made by Matt Maas, Dodge Co, seconded by Lisa Frommie, Faribault Co. Motion approved. Meeting was adjourned at 1146 hrs.

**Tour of H-MACC Immediately Following Meeting for those that wish to participate.

Minutes recorded by Jennifer Hauer-Schmitz JRHS