Agenda Template - Instructions: PLEASE READ INSTRUCTIONS THEN DELETE THIS PAGE

Agenda Template - Instructions:

 PLEASE READ INSTRUCTIONS THEN DELETE THIS PAGE  This template incorporates automatic numbering for item # and page #.  Formatting is incorporated into fields – to use field, just highlight and start typing  To create new item: o Place cursor at the end of a row in the relevant section o Click on RETURN/ENTER button  Fill in all required sections and fields / Delete all sections which are not required  Complete “Document” column with “Yes” if there is an attachment for the section. Leave cell blank if there is no document attachment. When putting paper work together: o All attachments to be numbered with the same number as the Agenda Item . ie: 1 or 2 or 2.1 or 2.2. . Show number on the document by placing it in the top Right on the first page of the Attachment – note what it is linked to and the date: ie: ie: SCTC_20150427_Item 2.1 o Additional papers for the same Item number to have a letter at the end . ie: 1A, 1B or 2.1A, 2.1B  Delete “Red” Instruction Text  Delete all fields which are not required  Delete DRAFT AGENDA stamp when ready to finalise agenda: o Click on header to open header/footer section where it is located o Click on the DRAFT AGENDA text box to highlight o Press delete button o Exit header/footer mode  If 2nd page required – headers and footer will be automatically incorporated  To update footer o double click on footer to open in header/footer mode o highlight all text o Press “F9” function key on the top keyboard bar o All fields will now be updated

09d30edef24c3f90eb899d4ef6291322.docx [TRIM Ref: #] Page 1 of 3 Agenda: Click here to enter text. Meeting

Date: Click here to enter text. Time: Click here to enter text. Meeting Room: Click here to enter text. Chair: Click here to enter text. Attendees: Click here to enter text. Guests: Click here to enter text. Secretariat: Click here to enter text. Apologies: Click here to enter text.

Item #. Description Document

1. Attendance, Apologies & Conflict of Interest

2. Ratification of previous minutes Yes

3. Action Item Update (Refer to updated Action Log from previous Yes minutes)

Action Item No: Click here to enter text. (Use only when discussion needs to be minuted and Action Item is monitored – item # to remain as Action Item No.) Action Item No: Click here to enter text. Action Item No: Click here to enter text.

4. Business Arising: (Use only if new actions arise from previous minutes and actions – item # changes to follow this new Agenda)

4.1. Click here to enter text. 4.2. Click here to enter text. 4.3. Click here to enter text.

5. Standing Items: (Delete if not required)

6. New Business / Business without Notice: (Delete if not required)

09d30edef24c3f90eb899d4ef6291322.docx [TRIM Ref: #] Page 2 of 3 Item #. Description Document Next Meeting: Click here to enter text.

09d30edef24c3f90eb899d4ef6291322.docx [TRIM Ref: #] Page 3 of 3