Washington Public Library Board of Trustees s1

Minutes For July 25, 2016 Meeting Of the Washington Public Library Board of Trustees 6:30 PM Library Meeting Room B

Present: Jeff Holtmeier, Jackie Hawes, Diane Lick, Norma Brinker, Katie Dieckhaus, James Overschmidt, and Jeff Patke. Meeting was called to order by Jeff Holtmeier asked to chair this meeting in the absence of President Leon Hove. Approval of the June 28, 2016 minutes: Norma Brinker motioned the June minutes be approved as read. Motion was seconded by Diane Lick, and the motion was passed. Friends of the Library report: Diane Lick stated the library had received $3000 worth of donated books in the month of June. The description of how these books are donated was then explained following a question from Jeff Patke. Friends are sending Library Director and two other staff members to National Conference. Diane noted that the upcoming book sale held in the City Park Auditorium would be Sept. 16 thru 18th.

Directors report: Jackie asked if there were any questions regarding the Financial report previously sent to members in packet. There was no discussion or questions regarding this report. The Statistical report shows that circulations are down somewhat from last year, and the door count is a little lower. However, it was discovered that the side door had a dead battery (unknown for how long) which could affect this number.

Summer Reading program will end this week. And the Adult Finishers Party will be Friday, July 29th at 6:00pm.

Jackie made note of Dr. Carla Hayden: New Librarian of Congress(1st female, 1st African American, and 1st professional librarian in more than 60 years)

There was another check received from the Avery Trust Fund in the amount of $3,481.58. Seems there will be a quarterly distribution.

Jackie stated she would be attending a workshop in Columbia August 17th and 18th.

Library Funding: On July 6th Governor announced withholdings for the Fiscal year 2017 of : State aid: $1.5 mil REAL program: $750,000 A & E: $105,000

Jackie shared some exciting news of an Exhibit from the Smithsonian coming here and being on exhibit from Feb 4, to April 16, 2017. Library staff is working on finalizing details and coordinating with Downtown Washington, Inc. and Friends of the Library. The exhibit is called "Mail Call" and would be a real plus for the Washington Library to have this held here.

Jeff Patke asked about the Summer lunch program, and Jackie stated that it had gone very well with approximately 25-30 children per week.

Jackie asked for approval to have the upholstery cleaned from undesignated memorial donations. The cost would be $2,250.00. Motion was made by Norma to approve for payment, and seconded by Diane and motion passed. While discussing this Diane asked if we are going to spend that on cleaning then go ahead and reupholster? Jackie said just a few would need the upholstery repair but all would need cleaning.

Election of Officers: President: Diane Lick nominated Leon Hove for second term, Norma Brinker seconded and nomination passed by all.

Vice President/Treasurer: Norma Brinker nominated Jeff Holtmeier. Katie Dieckhaus seconded, and nomination passed with all ayes. Jeff stated however there may be a conflict of interest with his job, and he would check and get back with an affirmative if possible.

Secretary: Diane Lick nominated Katie Schonaerts. Norma seconded, and nomination passed with all ayes.

With no further business to discuss motion was to adjourn by Norma and seconded by Diane and motion passed.

Next meeting will be held Monday, August 22, 2016 at 6:30 in Library meeting room B.